Agenda of Council meeting - Wednesday, 28 April 2021

Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 31 March 2021 commencing at 1.00pm.

1. Present

Her Worship the Mayor - Mrs T H Collis, Crs E L Peeti-Webber (Deputy Mayor), A K Franklin, S A Hull, C J Isaacson, K A Sutherland, R A Treder and S M Wards.

In Attendance

Mr B Nicholson - Chief Executive

Mr R Taylor - Manager - Democracy Services

Mr R Suppiah - Group Manager - Corporate

Mr C Chapman - Group Manager - Infrastructure

Mr M Thomas - Strategy and Policy Adviser

Ms T Love - Group Manager - Operations

Mr P Wimsett - Manager Strategy and Climate Change

Ms E Roberts - Revenue Manager

Mr M Maxwell - Group Manager - Economic and Community Development

Mr C Lunn - Manager Regulatory Services

Ms V Tomlinson - Woodville Districts’ Vision Chairperson

2. Council Prayer

2.1	The Mayor opened the meeting with a Karakia/Council Prayer, and acknowledged the passing of Gwen Fairbrother QSM (who made a significant contribution to the Dannevirke community and its wellbeing).

3. Apologies

3.1	*That an apology be sustained from Cr Peter Johns for non-attendance at the meeting.* *Mayor Collis/Cr Sutherland Carried*

4. Public Forum

4.1

Nil

5. Notification of Items Not on the Agenda

5.1

Nil

6. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

6.1

Nil

7. Personal Matters

7.1

Nil

8. Confirmation of Minutes

8.1	*That the minutes of the Council meeting held on 24 February 2021 (as circulated) be confirmed as a true and accurate record of the meeting.* *Crs Sutherland/Treder Carried*

9. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda

9.1	Banks Phasing Out Cheques and Banking Services (Item 11.3.4)
9.1.1	The impact on communities of bank closures and reduced trading hours is a significant concern that Mayors from rural and provincial councils continue to pursue with Government.
9.1.2	The outcome of the Dannevirke Chamber of Commerce survey on that matter is awaited relative to businesses in the district sharing challenges they are experiencing as a result of this situation.

10. Community Boards and Community Committees Reports

10.1

Dannevirke Community Board

10.1.1

That the report of the Dannevirke Community Board meeting held on 1 March 2021 (as circulated) be received.

Crs Wards/Franklin Carried

10.2

Eketāhuna Community Board

10.2.1

That the report of the Eketāhuna Community Board meeting held on 8 March 2021 (as circulated) be received.

Crs Wards/Franklin Carried

10.3

Pahiatua On Track

10.3.1

That the report of the Pahiatua On Track meeting held on 3 March 2021 (as circulated) be received.

Crs Wards/Franklin Carried

10.4	Woodville Districts' Vision
10.4.1	*That the report of the Woodville Districts’ Vision meeting held on 2 March 2021 (as circulated) be received.* Crs Wards/Franklin Carried
10.4.2	Strengthening Communities
10.4.2.1	Woodville Districts’ Vision Chairperson Vicky Tomlinson spoke on the focus and approach of the work being undertaken by the community committee to promote and enhance Woodville.
10.4.2.2	Vicky Tomlinson emphasised how community groups are struggling, and the need to ensure there is positive momentum underpinning them through support and encouragement from Council to assist them in working together to achieve their objectives and make communities stronger.
10.4.2.3	Group Manager - Economic and Community Development Mark Maxwell and Mayor Tracey Collis spoke on the proposed direction of Council included in the 2021/2031 Long Term Plan to support community development. This is intended to facilitate assistance to voluntary community groups to help empower and strengthen them.
10.4.2.4	Vicky Tomlinson informed Council Woodville’s slogan competition opens tomorrow to brand and provide an identity for the town.

11. Reports

11.1

Resource Management Reform

11.1.1

That the report from the Manager Regulatory Services dated 23 March 2021 concerning resource management reform (as circulated) be received, and

That Council note the intention of Government to undertake the reform of the resource management system through introducing three new laws in the form of the Natural and Built Environments Act, the Strategic Planning Act and the Managed Retreat and Climate Change Adaption Act, and

That given the likely significant impacts arising from this legislation the Council consider making a submission on this matter when the proposed bills are passed by Parliament and open for consultation.

Crs Wards/Peeti-Webber Carried

11.2

Road Closures Requested Under the Tenth Schedule of the Local Government Act 1974

11.2.1

That the report from the Alliance Director dated 23 March 2021 concerning a road closures application under the Tenth Schedule of the Local Government Act 1974 (as circulated) be received, and

That pursuant to Section 342 (1) (b) and the Tenth Schedule of the Local Government Act 1974, Council closes the following roads for the purpose of allowing Eketāhuna Community Board to hold an Anzac Day parade event.

Road name: Haswell Street

Date of closure: Sunday 25 April 2021

Period of closure: 10.40am to 10.45am

Road name: Main Street (State Highway 2)

Date of closure: Sunday 25 April 2021

Period of closure: 10.45am to 10.50am

Road name: Jones Street

Date of closure: Sunday 25 April 2021

Period of closure: 10.50am to 11.30am

Conditions Applied to the Granting of these Road Closures

That Tararua Alliance in conjunction with the organiser will assess shortly prior to this event the condition of the roads involved to determine their suitability for this purpose.
That if Tararua Alliance identify any road or roads as being in an unsuitable condition arising from this assessment then they have the discretion to request the organiser to withdraw such road from the route of this event.
That shortly after the event has been held Tararua Alliance shall carry out a drive over of the roads that were closed for this event to assess their condition.

Advisory Note

That should the Council incur any additional maintenance costs as a consequence of the event then those expenses shall be recovered from the event organiser.

Crs Hull/Franklin Carried

11.3	Staff Report
11.3.1	Waihi Valley Road Safety Improvements
11.3.1.1	Group Manager - Infrastructure Chris Chapman will seek an update on progress to complete Waihi Valley Road safety improvements seal extension work.
11.3.2	Swimming Pools
11.3.2.1	Manager Strategy and Climate Change Peter Wimsett is requested to include numbers using the Tararua Aquatic Community Trust heated indoor swimming pool in future staff reports.
11.3.3	Consents
11.3.3.1	Tararua IT Alliance is working on providing a breakdown of resource and building consents granted by Council for each town in the district.
11.3.4	Pahiatua Town Centre Upgrade
11.3.4.1	A town board is to be placed in Main Street to acknowledge contributions made by those giving sponsorship as part of the Pahiatua town centre upgrade project.
11.3.5	Acknowledgements
11.3.5.1	Thanks are conveyed to Stephen Dunn for his service and contribution to the Council through leading emergency management in the district over the last two years plus, with best wishes extended for his new position at Horizons Regional Council as its Emergency Management Coordinator-Resilience.
11.3.5.2	Thanks are conveyed to Maria Brenssell for her service and contribution to the Council as its Committee Secretary over the past two years plus, with best wishes extended for her new position at Arohanui Hospice as Personal Assistant to the Chief Executive.
11.3.5.3	Thanks are conveyed to Sue Emeny for reporting on Council and Dannevirke Community Board meetings in her role as Hawke’s Bay Today Dannevirke News reporter, with best wishes extended for her retirement and future plans.
11.3.6	*That the report from the Chief Executive dated 24 March 2021 concerning an update on key projects and items of interest to the Council (as circulated) be received.* Crs Isaacson/Treder Carried

12.	Local Government New Zealand Conference
12.1	That the Mayor - Mrs T H Collis, Crs E L Peeti-Webber (Deputy Mayor), R A Treder and S M Wards be registered as the Council’s delegates to attend the annual Local Government New Zealand conference held in Blenheim from 15 to 17 July 2021. Crs Hull/Sutherland Carried

13.	Local Government New Zealand Annual General Meeting
13.1	That the Council, being a member of Local Government New Zealand, appoint the Mayor - Mrs T H Collis as the presiding delegate to vote on its behalf at the Annual General Meeting of Local Government New Zealand held on the seventeenth day of July 2021 and at any adjournment thereof, and *That the Deputy Mayor - Cr E L Peeti-Webber be appointed as the alternative delegate to vote on the Council’s behalf in the absence of the Mayor.* Crs Hull/Wards Carried

14. Portfolio Reports

14.1	Covi Motorhome and Caravan Super Show
14.1.1	Cr Shirley Hull reported on the Covi Motorhome and Caravan Super Show she attended in Auckland to support staff from economic and community development to promote and market the district.
14.2	Mayor and Councillors Report
14.2.1	A copy of the Mayor and Councillors March report is tabled, and the information set out in that document is circulated for reference as an attachment to the agenda relating to these minutes.
14.2.2	Matters included in the Mayor and Councillors report are as follows: · District tour · Dannevirke Fire Brigade 25 year Gold Star presentations · Tararua District Lindauer Art Exhibition and launch of Tararua District book through the lens of our people · New Zealand Rural Games and success of Stephanie McNair as winner of the New Zealand Sportsperson of the Year category and New Zealand Rural Sports Supreme Award · Central Districts Field Days · Tribute to Gwen Fairbrother QSM · Celebrating success and achievements in the district of Hawke’s Bay/Wairarapa Sharefarmer of the Year Award winner (Manaj Kumar and Summit Kamboj) and presentation of St John service awards and honours to volunteers · Events attended by the Mayor · Letters of support, condolences and visits · Councillors portfolio reports
14.3	The meeting adjourned at 2.34pm, and resumed at 2.44pm.

15. Items Not on the Agenda

15.1

Nil

16.

Public Excluded Item of Business

16.1

That the public be excluded from the following parts of the proceedings of this meeting, namely:

Write-off of rates and penalties for properties classified as rating sales

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

*General subject matter to be considered*	*Reason for passing this resolution in relation to each matter*	*Ground(s) under Section 48(1) for the passing of this resolution*
*Write-off of rates and penalties for properties classified as rating sales*	*To protect the privacy of natural persons*	*Section (1)(a)(i)*

This resolution is made in reliance on Section 48 (1) (a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as follows:

s7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

Crs Sutherland/Hull Carried

16.2

That the report from the Revenue Manager dated 24 March 2021 concerning the write-off of rates and penalties for properties classified as rating sales (as circulated) be received and progress made is noted, and

That the remaining rates and penalties owing for the rating sales rating units successfully sold as outlined in this report be written-off by Council.

Crs Sutherland/Peeti-Webber Carried

16.3	*That open meeting be resumed.* Crs Hull/Sutherland Carried

16.4	*That the decision taken with the public excluded be confirmed in open meeting.* Crs Hull/Sutherland Carried

17. Mayoral Matters

17.1	Anzac Day
17.1.1	Arrangements were determined for the Mayor and Councillors attendance at various Anzac Day community services throughout the district.

There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 3.05pm.

____________________________

Mayor

Dannevirke Community Board

Minutes of a meeting of the Dannevirke Community Board held in the Council Chamber, 26 Gordon Street, Dannevirke on Tuesday 6 April 2021 commencing at 1.00pm.

1. Present

Board Members P F Walshe (Chairperson), T J Hynes (Deputy Chairperson), W R Macdonald and Cr E L Peeti-Webber (Council appointed Community Board member).

In Attendance

Mr R Taylor - Manager - Democracy Services

Ms A Rule - Economic Development Advisor

2. Apologies

2.1	*That an apology be sustained from Board Member Kim Spooner-Taylor for non-attendance at the meeting.* *Peeti-Webber/Macdonald Carried*

3. Public Forum

3.1	Town Signage
3.1.1	Economic Development Advisor Angela Rule presented the town signage project and land of ranges district branding, and invited board members to determine their preferences for images and colours to be used for Dannevirke signs.
3.1.2	Board members will discuss this matter regarding the course of action they propose be taken, and confirm their intentions at next month’s meeting.

4. Personal Matters

4.1

Nil

5. Notification of Items Not on the Agenda

5.1	The following matters are notified as items of general business not on the agenda for discussion at today’s meeting: · Dannevirke 150th anniversary · Cole Street community walkway

6. Confirmation of Minutes

6.1	*That the minutes of the Dannevirke Community Board meeting held on 1 March 2021 (as circulated) be confirmed as a true and accurate record of the meeting.* Hynes/Macdonald Carried

7. Matters Arising from the Minutes

7.1	Driver Licence Testing in Dannevirke (Item 3.1)
7.1.1	Deputy Chairperson Board Member Terry Hynes is following up with VTNZ matters raised by the Hearing Association Dannevirke at the Board’s previous meeting relative to acknowledging the former arrangement of their premises being used free of charge for driver licence testing.
7.1.2	This is now undertaken at Tararua Community Youth Services premises, and they are arranging signage on Hall and Gordon Streets to provide directions to their venue to access that service.
7.2	Community Board Flag (Item 7.3)
7.2.1	The community board flag purchased to promote the Board’s identity has arrived and been received by the Chairperson.
7.3	Wackrow Memorial Youth Award (Item 7.4)
7.3.1	Board Member Kim Spooner-Taylor has collated the responses received to the survey sent to previous winners of the Wackrow Memorial Youth Award.
7.4	Anzac Day Community Concert (Item 7.5)
7.4.1	Board Member Ross Macdonald is finalising the arrangements of the programme for this year’s Anzac Day community concert held in the Dannevirke Town Hall.
7.5	Carnegie Building (Item 12.1)
7.5.1	Windows have been boarded up by Council to lessen the potential for damage through vandalism to the Carnegie building.
7.6	District Tour (Item 11.2)
7.6.1	Cr Erana Peeti-Webber will follow up the suggestion of providing a ramp at the Dannevirke transfer station recycling facilities containers to make them more easily accessible.
7.6.2	Board members held a tour to visit the areas of Wimbeldon/Herbertville/Akitio and Pongaroa, and this was successful in engaging with residents in these rural communities.

8. Tararua District Council Report

8.1	*That the report of the Tararua District Council meeting held on 31 March 2021 (as tabled) be received.* Macdonald/Walshe Carried

9. Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities

9.1	Dannevirke Chamber of Commerce
9.1.1	Deputy Chairperson Board Member Terry Hynes reported Dannevirke Chamber of Commerce is arranging an after five’s meeting with a motivational speaker held on 20 April 2021 in the MCI and Associates meeting room.
9.1.2	The impact of bank closures, reduced trading hours and phasing out of cheques is the subject of a survey undertaken by Dannevirke Chamber of Commerce, with the outcome to be provided to the Mayor as information for lobbying Government about the loss of rural banking services.
9.1.3	The development of the Dannevirke Chamber of Commerce website is being progressed.
9.2	Tararua Community Youth Services
9.2.1	Deputy Chairperson Board Member Terry Hynes reported Tararua Community Youth Services is planning holiday programme arrangements, and the KaiPai project is working successfully in conjunction with various agencies and organisations throughout the district.
9.2.2	This operates as a food rescue service to get food out to whanau in need before it goes to the landfill.
9.3	Dannevirke Information Centre
9.3.1	Board Member Ross Macdonald reported the position of part-time assistant to provide back up for the Dannevirke Information Centre Manager is vacant, and an appointment to undertake that role is to be considered.
9.4	Dannevirke and District A and P Association
9.4.1	Deputy Chairperson Board Member Terry Hynes reported Dannevirke small holders auction is held at the A and P showgrounds on 17 April 2021.
9.5	Tararua District Road Safety Group
9.5.1	Chairperson Board Member Pat Walshe reported on the Tararua District Road Safety Group meeting held on 23 March 2021, including reference to the following matters: · There were no representatives from Waka Kotahi New Zealand Transport Agency, New Zealand Police, Automobile Association or Accident Compensation Corporation in attendance at that meeting. · Horizons Regional Council Road Safety Coordinator Debbie Webster has been undertaking child restraint/seat belt checks of vehicles in the district. · Tararua Alliance sponsored ten child restraints for use in the community, and these will be made available on a case by case basis. · Heavy vehicle movements are increasing within the district, and the capacity of bridges to cope with larger trucks (high productivity motor vehicles) is an issue being monitored. · Where there are vehicles over banks on roads being used as alternative routes resulting from the closure of the Manawatu Gorge (particularly the Saddle Road) these need to be removed in terms of detracting from the appearance of the environment. · Options for funding a driving simulator for the district are being considered. · Reporting of small accidents/incidents and near misses is encouraged to enable data to be collated from the perspective of improving the road safety aspect.
9.5.2	Deputy Chairperson Board Member Terry Hynes requested future consideration be given to the speed restrictions on roads used for walking by pedestrians relative to routes such as Adelaide Road, Smith Road and Tipapakuku Road.

10. Correspondence

10.1

That the correspondence as listed be received.

(a) Society of St Vincent de Paul Dannevirke 17 January 2021

Re: Thanks for donation to support foodbank

(b) Sport Manawatu Tararua Recreation Advisor 3 March 2021

Re: Request for financial assistance with cost of hiring Dannevirke Town Hall as the venue for the Tararua Sports Awards

Hynes/Peeti-Webber Carried

10.2

Sport Manawatu

10.2.1

That Sport Manawatu be granted the sum of up to $688 (plus GST) from the Board’s discretionary funds as assistance to offset the cost of hiring the Dannevirke Town Hall as the venue for the Tararua Sports Awards held on 7 May 2021.

Peeti-Webber/Macdonald Carried

11.

General Assistance Grants Scheme 2020/2021

11.1

Deputy Chairperson Board Member Terry Hynes declared a conflict of interest in the application of Tararua Community Youth Services, and abstained from discussion and determining the amount of funding granted to that organisation.

11.2

That the following grants be approved for disbursement from the Dannevirke Community Board’s General Assistance Grants Scheme for the 2020/2021 annual funding allocation.

Name Project Amount Granted

*Central and Southern Hawke’s Bay Show jumping Group*	*Hire show grounds for show jumping and show hunter event*	*$ 500.00*
*Norsewood Hovding Community Hall*	*Replace windows and cladding*	*$ 2,000.00*
*Norsewood Pioneer Museum*	*Line attic and install a lockable door*	*$ 1,200.00*
*Norsewood Pottery Group*	*Kiln controller*	*$ 500.00*
*PWAK Youth Group*	*Annual youth and whanau snow camp*	*$ 500.00*
*Rangatira Croquet Club*	*Extend water supply pipeline*	*$ 351.00*
*Rua Roa Community Hall Society*	*Replace ceiling*	*$ 2,500.00*
*Tararua Community Youth Services*	*Construct shade sail*	*$ 700.00*
*Tararua REAP*	*Large screen television and video conferencing facilities for boardroom style meetings*	*$ 700.00*
*Dannevirke Gallery of History*	*Operational grant*	*$ 1,500.00*
*Total amount granted*		*___________* *$ 10,451.00*

Peeti-Webber/Macdonald Carried

12. Chairman’s Remarks

12.1	Acknowledgement
12.1.1	Thanks are conveyed to Sue Emeny for reporting on the Board’s meetings in her role as Hawke’s Bay Today Dannevirke News reporter, with best wishes extended for her retirement and future plans.

13. Items Not on the Agenda

13.1	Dannevirke 150th Anniversary
13.1.1	Deputy Chairperson Board Member Terry Hynes raised for consideration whether there are any plans for the Board to be involved as part of forming a committee to arrange events to recognise the occasion of Dannevirke’s 150th anniversary next year.
13.2	Cole Street Community Walkway
13.2.1	Deputy Chairperson Board Member Terry Hynes reported the Cole Street community walkway project committee is working with Tararua Alliance on a safety issue regarding getting pedestrians safely over the bridge.
13.2.2	As a result of the need to address that concern the Cole Street community walkway project will be delayed until a satisfactory option is agreed, along with determining the basis for funding the additional costs involved.

There being no further business the Chairperson thanked those present for their attendance and contributions, and declared the meeting closed at 2.15pm.

____________________________

Chairperson

Woodville Districts’ Vision – ACTION LIST

As at: 6 April

#	Date of Meeting	Action	Owner	Due Date	Status/Update
1	~~7/7/2020~~ 3/11/20	Clarification is sought from Richard Taylor, Governance Manager regarding honorarium payments.	V Tomlinson	TBA	Chair and Treasurer to follow up. Chair and Treasurer agreed to defer until constitution has been finalised.
3	~~7/7/2020~~ ~~6/10/20~~ 3/11/20	A working party be established so the Society can move forward and lay the groundwork for a new constitution and community committee that is dynamic and engages with the community.	M Hoare/V Tomlinson	Ongoing Ongoing	4/8: Discussion/decision on the constitution be held over to AGM. AGM: Chair of AGM advised that the 2018 constitution will be adhered to, after she took advice from CE of TDC and Governance Manager. 1/9: Working group to be reformed. The working group will follow the correct process going forward. V Tomlinson update: two meetings have been held; progressing well. New members invited. The new constitution will be circulated for discussion before holding a Special General Meeting to registering.
9	~~7/7/2020~~ ~~6/10/20~~ ~~3/11/20~~ 1/12/20	Induction Pack for new members to cover historic items and ongoing projects.	V Tomlinson	Ongoing	Chair and Secretary to produce. A draft has been produced. To be edited before circulating to members for review On hold till some historic issues are resolved.
16	~~4/8/2020~~ ~~6/10/20~~ ~~3/11/20~~ 1/12/20 6/4/21	Mayor to investigate whether Chorus boxes can be painted.	~~Mayor~~ V Tomlinson	2021	Noted in TDC meeting. It is not a Chorus box; it belongs to Scanpower. L Gray-Stuart to make enquiries. Permission has been granted to paint boxes, in consultation with Scanpower. Chair to contact Scanpower to get details. Chair has spoken with Scanpower and they are happy for the box to be painted, in consultation with them. Chair suggested a competition with local school children. Matter to be further discussed in 2021. V Tomlinson moved that this item is managed by the Events Team. Second T Brackenbury/Carried
18	~~1/9/2020~~ ~~6/10/20~~ ~~3/11/20~~ 2/3/21	Street Speakers – discussions with Eric Bodell (Radio Woodville) and business owners required.	V Tomlinson T Brackenbury	~~29/9/2020~~ ~~Ongoing~~ March 2021	Chair attended Radio Woodville meeting and discussed with members. Chair contacting business owners. Deferred to next meeting. Chair recommended deferring until next year as some business owners are not in favour and new business owners are coming in. V Tomlinson moved deferring to early 2021 Second: J Preston Carried Item discussed at meeting. (Noted in minutes) V Tomlinson moved that this is now taken up by Events Team. Committee agreed. T Brackenbury volunteered to follow up.
21	~~1/9/2020~~ ~~6/10/20~~ 3/11/20	Gym Equipment in Square requires maintenance. A Chapman to be approached for assistance.	V Tomlinson	~~6/10/2020~~ March 2021	No action yet. Ongoing discussions. V Tomlinson moved that the gym equipment be delegated to the Recreation and Play Park Sub-Committee Second: M Stuart Carried
24	~~6/10/20~~ ~~3/11/20~~ ~~1/12/20~~ ~~2/2/21~~ 2/3/21	Invitation to Colin Yonge and team to WDV meeting	V Tomlinson	~~1/12/20~~ ~~Feb 21~~ March 21 May 21	Replied: suggested December’s meeting. Waiting for response. Chair to meet with C Yonge. Report to come next meeting. Chair confirmed C Yonge will attend 2021 meeting as the feasibility study has just got underway (funded by Council). Chair advised C Yonge will attend the March meeting as the feasibility into the walkway was not yet finished. Chair advised that C Yonge is now leaving the Council, but also the study was not completed. M Maxwell from Council will present once report is completed, most likely May.
25	~~2/2/21~~ 2/3/21	Recycling Centre Woodville: Continued investigations into possible options of either moving it or reducing the disturbance to visitors using the camping grounds.	V Tomlinson	March 21	The Chair noted that options were still being considered and a possible interim solution, which she will be discussing with Council staff, is signage and or a gate to restrict the hours people can use the glass recycling section.
26	~~2/3/21~~ 6/4/21	80km Sign: J Smith volunteered to follow-up the CRM that was lodged and to contact NZTA if necessary, regarding the 80km Sign that is currently lying down outside Woodville.	J Smith	April 21 6/4/21	The Chair noted that she had spoken with J Smith who had lodged the issue with NZTA twice. Still ongoing.
27	4/6/21	Concept Tree Sculpture: With the return of the concept tree sculpture, the Chair asked members to think, over the next month, where an appropriate place is to house it permanently, given it is a WDV asset.	ALL	May 21
28	6/4/21	Plaque for Sean Burgess: The Chair to discuss with family and Council regarding a plaque for the seat outside the flat Sean use to live in.	V Tomlinson	May 21
29	6/4/21	Water Tanks: The Chair to investigate and confirm the locations of the water tanks purchased by WDV and who they now belong to.	V Tomlinson	May 21

CLOSED ACTIONS – Please see Secretary or Chair of WDV for full closed list. It will be presented to Council every quarter to ensure records are kept up to date.

Woodville Districts’ Vision – Conflicts of Interest Register

Name of Society Member	Description of interest	Has the Society been notified?	Date of disclosure	Steps taken by the society for dealing with the conflict	Society member action to address the conflict
Jane Hill	Co-founder of Woodville Wire	Yes	Exec Mtg 25/10/20	Disclosed at meeting, noted/recorded.	Jane will abstain from any votes related to Woodville Wire.
Geoff Haglund	Partner of D Quinney, person who gets paid for the delivery of the Woodville Wire	Yes	6/10/20		Geoff will abstain from any votes related to Woodville Wire.
Geoff Haglund	Currently undertakes business with one of the shortlisted accounting firms.	Yes	6/4/21	Disclosed at meeting, noted/recorded	Geoff abstained from voting on the shortlist of Accountants
Denise Quinney	Receives money from WDV, via the Woodville Wire Sub-Committee, for delivery of newsletter	Yes	6/10/20		Denise will abstain from any votes related to Woodville Wire.
Natalie Burt	Partner of George who is coordinating the Traffic Management of Christmas Parade	Yes	6/10/20	Disclosed at meeting, noted/recorded.	Natalie will abstain from any votes when her husband is involved in that motion.
Vicky Tomlinson	Chair of Holy Trinity Anglican Church Vestry	Yes	2/2/21	Disclosed at meeting, noted/recorded.	Vicky will abstain from any votes related to Holy Trinity Church.
Janice Wiri (became a member after 2/2/21)	Member of Holy Trinity Anglican Church, Vestry	Yes	2/2/21	Disclosed at meeting, noted/recorded.	Janice will abstain from any votes related to Holy Trinity Church.
Merril Hoare	Member of Holy Trinity Anglican Church Vestry	Yes	2/2/21	Disclosed at meeting, noted/recorded.	Merril will abstain from any votes related to Holy Trinity Church.
Rev Rosie McMillan	Member of Holy Trinity Anglican Church, Vestry	Yes	2/2/21	Disclosed at meeting, noted/recorded.	Rosie will abstain from any votes related to Holy Trinity Church.
Turia Brackenbury	Chair of WRAP (formally known as WIFI)	Yes	2/2/21	Disclosed at meeting, noted/recorded	To be worked through on a case by case basis.
Malcolm Stuart	Member of WRAP	Yes	2/2/21	Disclosed at meeting, noted/recorded	To be worked through on a case by case basis.
Carole Wilton	Member of WRAP	Yes	2/2/21	Disclosed at meeting, noted/recorded	To be worked through on a case by case basis.

Report

Date	:	21 April 2021
To	:	Mayor and Councillors Tararua District Council
From	:	Peter Wimsett Manager Strategy & Climate Change
Subject	:	Review of Water Supply Bylaw - Initial Section 155 Determinations
Item No	:	11.1

Recommendation

That the report from the Manager Strategy & Climate Change dated 21 April 2021 concerning the Review of Water Supply Bylaw - Initial Section 155 Determinations (as circulated) be received, and

That pursuant to Section 155(1) of the Local Government Act 2002, the Council determines that a bylaw is the most appropriate way of addressing the perceived problem of providing a dependable, cost-effective, efficient water supply system that maintains public health, safety and the environment, and

That pursuant to Section 155(2)(a) of the Local Government Act 2002, the Council determines that a standalone bylaw is the most appropriate form for a water supply bylaw, and

That pursuant to Section 155(2)(b) of the Local Government Act 2002, the Council agrees that it is not anticipated the water supply bylaw will give rise to implications under the New Zealand Bill of Rights Act 1990, and

That the Chief Executive is instructed to prepare a new water supply bylaw that addresses the perceived problem of providing a dependable, cost-effective, efficient water supply system that maintains public health, safety and the environment, with an accompanying statement of proposal for Council to consider prior to a decision to consult, and

That it is noted that Council will revisit at the time the Chief Executive reports on the new proposed water supply bylaw whether:

(a) The draft bylaw is the most appropriate form of water supply bylaw under Section 155(2)(a) of the Local Government Act 2002; and

(b) The draft water supply bylaw gives rise to implications under the New Zealand Bill of Rights Act 1990 under Section 155(2)(b) of the Local Government Act 2002.

1. Reason for the Report

1.1 The following is the report to formally initiate the Water Supply Bylaw review.

1.2 This sets out the problems identified with the current Water Bylaw and the options to address these problems, and that a review of the Bylaw is the appropriate way to do this.

1.3 This report seeks authority under Section 155(1) of the Local Government Act 2002 to initiate the Bylaw review.

2. Introduction

2.1 The preliminary work done over 2020 and 2021, during and since the 2020 drought, has served to improve the understanding of water use and issues. In particular, a system for measuring hourly metered water use has been implemented for over 100 users, and measurements have been taking place over the high-use summer period. Additional work to measure main line supply volumes, telemetry of Pahiatua’s new treatment plant and detailed work to identify leaks has been undertaken.

2.2 The next stages of the water bylaw process will be to:

1 Complete an analysis of the data collected

2 Undertake a survey of extraordinary and metered users, and conduct any pre-consultation

3 Review the current bylaw with the draft Water Services Bill

4 Consider the options, the Bill of Rights and report to Council

5 Draft a new Water Supply Bylaw

6 Develop and adopt a Statement of Proposal for public consultation

7 Consultation

8 Conduct hearings

9 Determine response to consultation and any changes

10 Adopt a new Water Supply bylaw

2.3 This report now considers the problem options for review and considers the initial effect of the Bill of Rights with the recommendations necessary to proceed with the review.

3. Purpose

3.1 The purpose of this report is to inform Council about the water supply within the Tararua District and to guide their decision-making about whether a bylaw is the most appropriate way of addressing the perceived problem.

3.2 This report concludes:

3.3 A bylaw is the most appropriate way of addressing the perceived problem under Section 155 of the Local Government Act 2002 ("LGA"); and

3.4 To meet the requirements of Section 155 of the LGA, the Council must identify the perceived problem and the options for addressing it, assess those options, and then determine by resolution whether a bylaw is the most appropriate way of addressing the problem.

3.5 This report recommends that the Council make the determinations necessary to proceed to review the existing bylaw, after considering whether a bylaw is the most appropriate way of addressing the perceived problem of ensuring that Council provides a dependable, cost-effective, efficient water supply system that maintains public health, safety and the environment.

4. The Regulatory Framework

4.1 As a supplier of drinking water, the Council must take all practicable steps (the current legislated threshold of care) to provide an adequate supply of drinking water to users, ensure that drinking water complies with drinking water standards, to notify risks to supply and carry our remedial action where water does not comply with drinking water standards. The Council must produce (and have approved) a water safety plan and supply water according to this plan.[1]

4.2 The Council must also take reasonable steps to protect drinking water sources and ensure the water supply system is not contaminated or polluted.[2]

4.3 The Council has ongoing obligations under the LGA to assess water services (which includes water supply), including the quality of services available, current, and estimated demand, and whether drinking water meets regulator standards.[3]

4.4 Following the Havelock North Drinking Water Inquiry, which found the contamination resulted from systematic failure, and the Three Waters Review, the Government has proposed a package of reforms to the drinking water regulatory system within New Zealand.

4.5 Firstly, Taumata Arowai – the Water Services Regulator Act 2020 has established a new water services regulator, Taumata Arowai, to oversee and administer the drinking-water regulatory system.

4.6 Secondly, the proposed Water Services Bill (if enacted) will give Taumata Arowai the toolkit to support suppliers in fulfilling their water supply obligations. When the Water Services Bill is passed, which is expected to be in the second half of 2021, Taumata Arowai takes over as the regulator of drinking water. Until then, the Ministry of Health remains the regulator of drinking water.[4]

4.7 Thirdly, the Government proposes to reform the National Environmental Standard for Sources of Drinking Water (which is a regulation under the Resource Management Act 1991).

4.8 Council’s Infrastructure Strategy also identifies the ad-hoc nature of supply areas as a problem within the district and identifies uncertainty about the age of assets and their condition.

4.9 An improvement plan to address these issues is now set out in the water asset management plan. The Long Term Plan continues to address these matters by providing funding for improvement to move to full compliance with the NZ Drinking Water Standards, and additional reform, and in accordance with the recommendations of the Havelock North Water enquiry.

5. Summary of Problem(s) and Options

Problem or Opportunity	The Water Supply Bylaw 2019 ("Existing Bylaw") was adopted to provide time for further consideration of a permanent water supply bylaw. The Water Supply Bylaw 2019 is now due for further review.
Option 1	Determine, under Section 155 LGA02, that a bylaw is the most appropriate way to address the perceived problem of providing a dependable, cost-effective, efficient water supply system that maintains public health, safety and the environment.
Community Views	Initial community views concerning amendment of the existing bylaw have not been sought, although (from consultation undertaken in 2018/2019) the community has taken no issue using a bylaw as a mechanism of managing and regulating the supply of water. Further content changes are now being proposed with this review. The community’s views are to be gathered during the special consultative procedure.
Benefits	The Council can comply with previous resolutions to review the existing bylaw to address issues relating to (among others) water usage and storage that were identified as part of the earlier review, but placed on hold pending a further, more substantive review of all of the existing bylaw.
Risks	Without review the issues previously identified would not be addressed, with the Council's ability to manage its water supply activity potentially more limited, including over periods of water shortages.
Financial	Costs fall within current budgets.
Option 2	Do nothing.
Community Views	Community views would not be gathered without review.
Benefits	No benefits identified.
Risks	Without review the issues previously identified would not be addressed with the 'Council's ability to manage its water supply activity potentially more limited, including over periods of water shortages.
Financial	There may be additional costs in terms of staff and advisor time in addressing the matters which have not been addressed through the further review of the bylaw.

6. Overview of the Problem

6.1 The Local Government Act 2002 ("LGA02") allows the Council to make bylaws to manage, regulate against, or protect from, damage, misuse, or loss, or prevent the use of land structures or infrastructure associated with the water supply.[5]

6.2 The process of making a bylaw commences with a determination of the Council under Section 155 of the LGA02. Before initiating the process of making a bylaw, the Council must determine:

(a) That a bylaw is the most appropriate way of addressing the perceived problem; and

(b) Following the determination that a bylaw is the most appropriate way of addressing the perceived problem, determine (prior to making the bylaw):

(i) That a proposed bylaw is the most appropriate form of the bylaw; and

(ii) Whether the proposed bylaw gives rise to any implications under the New Zealand Bill of Rights Act 1990 "("NZBORA"").

6.3 Considering whether a bylaw is the most appropriate way of addressing the perceived problem involves a two-step process:

(a) Council needs to be satisfied the perceived problem is something about which it may make a bylaw under the LGA02 or some other bylaw making power in another enactment. Council's bylaw making powers are principally found in ss 145-147 of the LGA02, which sets out a range of general and specific powers.

(b) If Council is satisfied the perceived problem can be regulated by a bylaw, Council must consider what other options might be available for dealing with the particular issue.

6.4 When considering water supply, Council officers had regard to Council's obligations under:

(a) The Health Act 1956 "("the Health Act""), as amended by the Health (Drinking-Water) Amendment Act 2007, which aims to protect public health by improving the quality of drinking water provided to communities.

(b) The LGA02, which includes an obligation for Council to promote the social, economic, environmental and cultural well-being of communities in the present and for the future. This includes the provision of safe and clean drinking water.

6.5 Another relevant factor is climate change and the impact of drought/water shortage in the Tararua District, as evidenced in particular over the 2019/2020 summer period.

6.6 The perceived water supply ‘’problem’’ is therefore providing a dependable, cost-effective, efficient water supply system that maintains public health, safety, and the environment.

7. Background and Previous Council decisions

7.1 The Council adopted a Water Supply Bylaw in July 2019 (the Existing Bylaw), which did not substantially change the Water Supply Bylaw 2008 concerning the nature and type of supply within the Tararua District. Instead, it preserved the status quo pending the further review proposed in this report. Therefore, while this review is not necessary for the timelines stipulated for review in the LGA02, it is required to address the issues not resolved through the Existing Bylaw.

8. Description of the Options

8.1 The purpose of this report is for the Council to determine whether a bylaw is the most appropriate way to address the perceived problem. The options available to the Council are to make the determination or not.

8.2 If the Council determines that a bylaw is not the most appropriate way to address the perceived problem, the Existing Bylaw will continue to be in effect. The LGA02 does not require a review of the Existing Bylaw for ten years from the previous review.[6]

8.3 In many respects, the Existing Bylaw is working adequately. For example, the scope of the water supply activities does not require change. However, further work is necessary to address several issues regarding the use and storage of water. Some examples include:

(a) Review of the water conservation approach within the Existing Bylaw in light of the shortage of water/drought conditions over recent years.

(b) Whether storage requirements in some areas are fit for purpose, including whether extra-ordinary users outside of the urban districts should be subject to flow rate restrictions where they have storage and water is used for other than household use.

(c) Ensuring clear ownership and delineation of responsibilities between Council and customers, especially regarding private pipe networks.

(d) Review of the need (if any) for use of meters for high demand users in urban areas.

(e) Contamination of drinking water supplies (e.g. from poorly constructed connections to mains, backflow of contaminants into mains from private networks, damage to mains and connections) – e.g. should Council directly connect users who previously used storage water tanks between the Council point of supply to a reticulation system.

(f) Checking that the Existing Bylaw provisions comply with recent (and ongoing) reform to the drinking water supply legislative framework.

8.4 At the same time, Council officers will check the wording and structure of the Existing Bylaw to increase readability, to the extent that it was not addressed as part of the last review.

8.5 If the Council determines that a bylaw is the most appropriate way to address the perceived problem, the Council will need to make two further determinations:

(a) That the form of the proposed bylaw, being a new standalone bylaw, is the most appropriate form of the bylaw; and

(b) That the proposed bylaw does not give rise to any implications under the NZBORA.

8.6 At this stage, the Council needs to determine whether a bylaw is the most appropriate method of addressing the perceived problem. This will enable Council officers to proceed with the preparation of a draft bylaw for Council's consideration. Once a draft bylaw is before the Council, it will need to revisit its determinations under the LGA02 that the draft bylaw is the most appropriate form, whether it gives rise to implications under the NZBORA , and whether it continues to be the most appropriate way of addressing the perceived problem. For now, Council officers have considered the form of the bylaw (standalone or consolidated) and whether there are any immediately obvious implications under the NZBORA.

8.7 If the determinations are made, Council staff will continue with the bylaw review, which will entail a data analysis of demand, an online survey, and visits to critical properties (amongst other things). Iwi engagement will be undertaken at an early stage of this review. In doing so, Council officers will establish the scope of possible amendments to the Existing Bylaw to ensure it fully addresses the perceived problem of providing a reliable and efficient water supply system that maintains public health and safety and preserves the environment. This will then inform the preparation of an amended draft bylaw for the Council's further consideration, alongside a draft Statement of Proposal. At this time Council will be invited to resolve that the draft Bylaw and Statement of Proposal be consulted on.

8.8 The options report forming part to this report provides an analysis of these matters and recommends that a new, single, standalone bylaw is the most appropriate form and that there is unlikely to be any NZBORA implications at this stage. The Council will be asked to consider these matters formally before adopting any new bylaw proposed by review of the existing bylaw. In particular, Council will be asked to revisit and confirm that the proposed bylaw:

(a) Is the most appropriate form of bylaw.

(b) Does not give rise to any implications under the NZBORA.

9. Conclusion

9.1 This report recommends that the Council determine that a bylaw is the most appropriate way to address the perceived problem; that a standalone bylaw is the most appropriate form; and that (at this time) it is not anticipated that there are any inconsistencies with the NZBORA.

9.2 This report recommends that the Council direct staff proceed with a bylaw review process, including drafting a new Water Supply Bylaw, creating a Statement of Proposal, and consulting under the Special Consultative Procedure under the Local Government Act.

9.3 The Chief Executive and staff will be instructed to proceed to complete the analysis and report back to Council with a Statement of Proposal and draft water supply bylaw for consideration.

9.4 The Council Infrastructure Strategy 2021-2051 sets out the context of the water supplies. Council owns, manages, and operates various water supply schemes for communities across the district. Council provides water supplies to eight communities. The eight schemes managed by Council supply have an intake controlled under a Regional Council Resource Consent, some form of treatment, storage, and reticulation. In managing the eight schemes, the Council maintains the water supply intake areas, reservoirs, pipe reticulation, fire hydrant valves, property laterals and tobies.

9.5 Key aspects of the infrastructure strategy as they relate to water supply are set out as follows:

9.6 Funding of Water Supplies

9.7 A key aspect of demand management for water is charging and pricing mechanisms. This matter is outside the scope of this proposed bylaw review. Setting rates and fees and charges is managed through the Long Term Plan (water supply activity starts from page 191 of the draft Long Term Plan Long Term Plan Consultation | Tararua District Council (tararuadc.govt.nz)) and is highlighted on page 198 as follows:

10. OPTIONS REPORT – WATER SUPPLY BYLAW REVIEW

10.1 The Council is a supplier of drinking water.[7] The supply of drinking water can be separated into supply and demand elements, governed by an array of primary and secondary legislation.

10.2 The supply of reticulated water is regulated by the Health Act 1956, the Drinking Water Standards for New Zealand and Council asset management plans. Conversely, the demand side (relating to customer use and interaction) of the reticulated water supply is managed by the present Water Supply Bylaw 2019 (the ""Existing Bylaw"") and through pricing controls set as rates, including metered water charges.

Diagram 1: the current Drinking Water Framework^{^[8]}

10.3 In supplying water to the public, the Council seeks to provide a dependable, cost and infrastructure efficient water supply system that maintains public health, safety and the environment.

11. The Perceived Problem

11.1 In this dynamic regulatory context, the Council is tasked with providing a dependable, cost-effective, efficient water supply system that maintains public health, safety and the environment. While some elements will be managed through the existing (and then reformed) regulatory framework, some matters will continue to be most appropriately addressed under a bylaw.

11.2 These issues relate to the demand component of water supply, such as the distribution of reticulated water throughout the district, storage of water, and the Council's interaction with users.

12. Options Analysis

12.1 Council staff have considered several alternative options to a bylaw for addressing the perceived problem, including:

(a) Using the existing regulatory framework and rely on ongoing reforms to manage the demand side issues of water supply within the Tararua District.

(b) Managing water supply to customers via individual contracts with each person connected to the water supply network; and

13. Water Supply Infrastructure

13.1 The Council owns and operates the water supply infrastructure in the Tararua District, with water supply infrastructure making up 25% of capital expenditure in 2019/20.[9]

13.2 Consequently, protecting water supply infrastructure against intentional and unintentional damage is essential to providing cost-effective water supply to Tararua District by preventing wasted capital expenditure and minimising repair and maintenance.[10]

13.3 A bylaw is a mechanism by which the Council can manage access to and prevent interference with the water supply infrastructure. A bylaw can ensure that new connections occur with Council's prior approval and compliant with prescribed standards, that sources of water such as rainwater and reticulated water do not mix, and ensures that the Council is notified when repair and maintenance are required. A bylaw also enables Council to establish (and communicate to users) its general conditions of supply, including storage and usage limits. The last matter is crucial when considering the effect drought has had on the level of supply.

13.4 A bylaw expands the Council's options for enforcement against intentional or unintentional interference with water supply infrastructure.

13.5 Although the LGA prescribes specific offences relating to waterworks or damage to local authority property,[11] it is an offence to breach a bylaw.[12]

13.6 As such, the Council may take action (or use the threat of action) against behaviour that is not explicitly regulated by the LGA but is nevertheless damaging to water supply infrastructure. The LGA also contains provisions to recover for damage to Council property caused by wilful or negligent behaviour or caused in the course of committing an offence against a bylaw.[13]

13.7 Finally, a bylaw enables the Council to confer powers of entry in addition to those provided under the LGA for the specific purpose of checking, testing, or maintaining water supply infrastructure.

13.8 Although individual contracts with customers could hypothetically address the problems identified above, the Council cannot conceivably implement individual contracts with all customers. A bylaw allows the Council to apply specific rules and standards district-wide to maintain the Council's water supply infrastructure's integrity.

14. Preventing Contamination of the Water Supply System

14.1 The LGA and Health Act 1956 (currently) manage situations where the water supply is contaminated.[14] The powers under these acts are reactionary and, in some respects, relate to the 'Council's water source rather than the entire water supply system. A bylaw enables the Council to write in specific rules against contamination, enforce them and take injunctive action if it knows of a breach of the bylaw.

14.2 A bylaw is prospective as well as reactionary. For example, the Existing Bylaw prohibits entry into water reserves unless specifically authorised by the Council.

14.3 Backflow and the mixing of rainwater with the reticulated supply are two causes of contamination that can only be regulated by bylaw. This type of contamination is created by the interaction of Council-owned and customer-owned infrastructure at the point of supply than at the source of water. This is one of the issues Council officers seek to address further.

15. Sustainable Collection and Use

15.1 Generally, the take and use of water are allocated under the Resource Management Act 1991 "("RMA"") through regional water permits. However, the RMA does not help regulate water takes from the reticulated water supply. Consequently, a bylaw is necessary for identifying and managing excessive water use where drawn from the 'Council's reticulated water supply.

15.2 For example, a bylaw enables Council to enforce emergency restrictions like limiting outdoor water use or using water to generate energy.

15.3 This is particularly important, noting the 'district's challenges with drought in 2019/2020 and the shortcomings with existing consents.

16. Reviewing the Bylaw in the Context of Regulatory Reform

16.1 Should the Council determine that its officers are to proceed with a review of the Existing Bylaw, the review will proceed alongside central government's regulatory reform. Although the proposed (and implemented) reforms will result in considerable changes to the regulatory framework, based on the functions of Taumata Arowai and the draft Water Services Bill, the fundamental role of drinking water suppliers (including the Council) remains.

16.2 Conclusion

16.3 Having considered the above matters against the other options, a bylaw is considered the most appropriate way of managing the identified problem. Other approaches which rely on separate legislative processes (including yet to be finalised methods) or contractual arrangements with private landowners do not provide the same options to Council in managing delivery of its legislative obligations, including for the purpose of enforcement (where non-compliance is detected) and emergency management within the District.

17. Form of Bylaw

17.1 Section 155(2) of the Local Government Act 2002 requires that the Council determine the most appropriate form of a bylaw. There are two types of bylaw – standalone and combined. Standalone bylaws exist independently of other bylaws and generally relate to only one subject or activity. A combined bylaw brings together a range of different subjects and issues as a series of chapters within a single document. The current Council bylaws are standalone, having moved to this form some years ago. A key benefit of standalone bylaws is the ability to conduct independent and staggered reviews, with more time able to be spent on particular subjects that are more complex or contentious. As each bylaw is subject-specific, it also makes it easier for interested parties to locate the bylaw related to the matter they are interested in. The disadvantage of standalone bylaws is that they can become inconsistent with one another, particularly if there are significant time gaps between reviews or new bylaws introduced between reviews.

17.2 The advantage of having a consolidated bylaw is that members of the public have a single document to refer to when looking for 'Council's bylaws on a particular topic. A consolidated bylaw can also lead to greater consistency across 'Council's bylaws, particularly in relation to defined terms and administrative processes. However, if Council needs to amend a combined or consolidated bylaw as a whole then a range of different subjects must be addressed at the same time.

17.3 Review of part of a consolidated bylaw is more difficult when considering defined terms and processes.

17.4 This can create confusion, but also a far greater workload for Council officers at any one time. These constraints may hamper any review. Also, a large document can be difficult to navigate when looking for information on a specific subject

17.5 Having considered the above factors, Council officers prefer a new standalone bylaw for the reviewed Water Supply Bylaw and will prepare a new bylaw (if determined by Council).

18. New Zealand Bill of Rights Act 1990

18.1 Section 155(2) of the Local Government Act 2002 also requires that the Council determine whether the proposed bylaw gives rise to any implications under the New Zealand Bill of Rights Act 1990 "("NZBORA"). The NZBORA sets the minimum standard for human rights and fundamental freedoms in New Zealand, and in including these requirements within s 155, the Local Government 2002 is ensuring that bylaws do not unreasonably curtail those rights.

18.2 Consistency with the New Zealand Bill of Rights Act 1990 cannot be fully considered until the new bylaw has been drafted for consideration by Council. A full assessment of whether the bylaw limits or removes any of the rights contained in the NZBORA will also be completed at the time the draft bylaw is brought to the Council for approval to consult with the public.

18.3 However, at this stage in the review process, having regard to the existing bylaw and the matters to be the subject of further review, it is considered unlikely that the new bylaw would give rise to any implications under the NZBORA.

19. Conclusion

19.1 This report considers that a bylaw remains the most appropriate way of managing the perceived problem despite the ongoing reforms to water management. It considers that a new standalone proposed bylaw to reflect the identified issues is preferable to retaining the existing bylaw, which does not account for the matters (noting the existing bylaw was adopted in knowledge that further work would be required) Council has identified with respect to water use and storage, and at this stage, determines that it is unlikely that NZBORA rights will be at issue. However, at the time a draft bylaw is prepared for Council review, Council officers will revisit the question of form and assessment of the bylaw’s consistency with the NZBORA.

Attachments

Nil.

Report

Date	:	21 April 2021
To	:	Mayor and Councillors Tararua District Council
From	:	Bryan Nicholson Chief Executive
Subject	:	Staff Report
Item No	:	11.4

1. Recommendation

1.1 That the report from the Chief Executive dated 20 April 2021 concerning an update on key projects and items of interest to the Council (as circulated) be received.

Reason for the Report

This report is to update the Mayor and Councillors on key projects and items of interest over the period from 21 March 2021 to 20 April 2021.

Infrastructure Group

Transportation

Planning

The focus of the planning team continues to be primarily on completing business as usual activities. With this being the last year of the 3-year Waka Kotahi (NZTA) funding block there is an emphasis on ensuring we close out all projects. The asset team continue to focus on data improvement projects, forward renewals works and maintenance planning and preparation for end of the financial year processes.

Investigation and design work are well underway for the damage done during the November 2020 weather event, of which some is fairly complicated. There is a push to maximise the enhanced subsidy Council receives for emergency works during the current year, so the pressure is on to get as much complete this financial year.

An example with some additional complexities is a wall in Arthur Street, Pahiatua (see photo adjacent) that sustained damage due to undermining of the waterway running next to it – impacting the footpath and placing the waterway at risk. Testing is currently underway to understand the engineering requirements. Discussions are also being held with Horizons to ensure whatever plan is implemented protects the waterway aquatic life that is evident within the stream.

During the month the team hosted a regional Road Efficiency Group (REG) workshop which brought together asset management practitioners from councils across the Manawatu-Whanganui, Taranaki, and Hawke’s Bay regions. This workshop environment provides an opportunity to work towards a consistent approach towards network management as well as to ensure networks of practice are created with peers. This workshop focused on upcoming changes in road classification framework from ONRC (One Network Road Classification) to ONF (One Network Framework), which will be implemented by the end of this financial year and will begin to account for the ‘place’ function of a road rather than just the usage.

The One Network Framework attempts to consider movement in the context of place and uses street families to deliver a consistent and relatable language that can help with a consistent approach to planning. The current versus desired future state functionality of the framework will help describe how growth affects Tararua and what approach is needed to deal with it.

Maintenance

Road maintenance teams have been extremely busy through the month of March. Some of the works include but are not limited to 886 potholes filled, 6,950 m2 of sealed pavement repairs, 201 kilometres of unsealed road graded, 15 kilometres of drain cleared, and 150 kilometres of kerb and channel cleaned.

Cyclic teams have managed to get back on track again after periods of wind caused trees and general detritus to fall on the roads. They have also made some urgent repairs to manhole covers on High Street in Dannevirke. These covers take the impact of all the state highway traffic so are in a very high stress environment.

Renewals

With a week and a half worth of rain in March, our reseal programme for the month was unfortunately cut short. With not a lot of sites left to complete, this package of work will now be completed in April. Traditionally resealing in the colder months would be avoided however, the team are trialling PME (Polymer Modified Emulsion) on a handful of sites on the network. Emulsion is a water-based product as opposed to heated bitumen with kerosene additives, so it is much more user friendly in the colder weather if it is applied in accordance with the design.

Emergency Works

Physical work of the emergency sites is well underway. The team have been focusing on smaller sites across the district including bench and fills on Mangatuna and Maunga Roads, to rebuild and stabilise road shoulders, along with bridge protection work on River Road near Akitio. Completing the smaller works first has allowed the team to get some physical works underway while engineers investigate and prepare designs for the more complex sites. The majority of more complex sites are planned to be formally handed over to our supply partners in early April. These sites are located on Castlehill Road, Route 52 (121 section), River Road (Akitio), Rimu Road and Ormondville TeUri Road.

Pahiatua Main Street Upgrade

Business owners are hopefully pleased to see 80% of the carpark areas within the upgraded section fully reinstated.

A carefully calculated operation saw approximately 200 tonnes of asphaltic concrete delivered from a Wellington plant and paved into the carpark areas, closely followed by line marking. Landscaping and planting continue through the centre area which is really starting to take shape.

Corridor Management

16 traffic management sites were audited during March. Of these, one site (a third party contractor) was shut down due to not having an approved traffic management plan for the state highway. All other sites were of a good standard with only minor adjustments required on the day.

During March, 94 Before-U-Dig requests were received and processed and 42 corridor access requests were received.

Water Reticulation Renewals

A problematic watermain in Pahiatua is currently being renewed. The existing alkathene pipe is a regular source of leaks. This renewal is approximately 500m long and includes 17 house and business laterals. The 32mm line is being replaced with a 63mm MDPE (medium-density polyethylene) pipe and will be a ring feed from an earlier mains renewal. The increase in pipe size will provide users with an improved level of service as water flows will be improved.

Water Take Resource Consents

An initial application was submitted to Horizons Regional Council for the renewal of the water take resource consent for Woodville. A request for further information has been received and staff are working to collate this. A meeting will then be initiated with Horizons to work through any further clarification or explanation on the additional information requirements.

A site visit to the water intake is being organised with iwi representatives from Rangitane and Ngati Kahungunu.

Wastewater Treatment

Trials continue with the Pahiatua wastewater treatment plant DAF (Dissolved Air Floatation) unit. The sludge produced from removal of solids can be expensive to transfer from Pahiatua to Dannevirke, with it containing approximately 94% water. A sludge press has been added and is removing approximately 84% of the water, reducing the volume and associated transportation and disposal costs.

Floating solids on top of the DAF unit Pressed (dewatered) sludge

Wastewater Discharge Resource Consents

The hearing for the resource consents associated with the Woodville wastewater treatment plant has been scheduled for 2 days, commencing on Wednesday 12 May 2021. This includes construction of wetlands, a discharge wastewater into the constructed wetland and then into the Mangapapa Stream A site visit with the commissioners has been arranged for the Tuesday the day prior.

A decision has yet to be received from the Environment Court for the Eketahuna and Pahiatua wastewater consents.

Facilities

Grass and weed growth have increased over the district following dry conditions. Council parks contractors are busy with autumn tasks and planning for planting. Staff continue to receive positive verbal feedback on the way facilities are looking, particularly cemeteries.

Annual pensioner house inspections were completed during March, with all 79 units inspected. Work continues with the installation of insulation and ventilation systems into our pensioner units, required to meet the Healthy Homes standards.

Projects competed over the last month include:

· Painting of 67 Wakeman St, Pahiatua

· Eketahuna playground equipment tidy-up

Eketahuna Playground Before After with the freshly painted mural in the background

Eketahuna Playground Eketahuna Playground newly painted fence

Campgrounds have continued to have steady numbers with some great feedback on the facilities. Campground custodians have reported no issues.

Tararua Alliance

General

The Alliance took delivery of its new Scania truck last month. This truck will be seen around the district, branded with new logos and containing a collaboration message from Downer NZ and Tararua District Council.

Customer Management

Performance Dashboard

Regulatory

Building Services

Quality Management System

The building team held their monthly Building Consent Authority (BCA) Operational Meeting with Quality Manager, Steve Mazey. No significant changes were made to the Quality Management System. Council’s next accreditation audit by IANZ will be in November.

Building Consents

Council received 73 consent applications in the month of March. This single month represents 18% of the applications received (401) for the entire financial year for 2019/20.

The value of consented building work was $4.7m for March. Applications to consent new residential housing are continuing to increase.

The table below provides a comparison (1July to date) of consenting and inspection activity.

Staff have met with the Tararua IT Alliance and agreed on the specifications required to report on building consents by town. A timeframe for developing a report to provide this information will be advised in due course.

Council has begun forwarding applications to its contractor to process remotely. However, ongoing significant demand means improvement in processing timeframes is likely to be gradual.

Animal Control

Public Education and Information

No articles were published during March.

Staff worked with the communications team to arrange a reminder notice for dog owners regarding registration of their dogs. This was published on 12 April.

Annual Dog Re-registration

To date, 6,611 dogs have registered in the district with 83 dogs remaining unregistered. This is a reduction of 7 unregistered dogs since last month.

Dog Attacks

The table below provides a comparison (1 July to date) of reported dog attacks on people and animals.

This month, 6 reports are known to relate to a single incident. Council must record every reported attack for audit, regardless whether multiple people have reported a single attack.

Environmental Health and Licensing

Alcohol Licenses

No licensing applications have required a public hearing. There have been no appeals to the Alcohol Regulatory and Licensing Authority.

Environmental Health

Environmental Health staff have audited 6 food safety plans for compliance. And inspected two premises for compliance with health regulations.

Illicit Dumping

The table below provides a comparison (1 July to date) of reported illicit dumping

District Planning

Resource Consents

Council received 16 consent applications in the month of March. This single month represents 15% of the applications received (101) for the entire financial year for 2019/20.

Overflow demand is being managed by use of our planning consultants and temporary planning administration support.

The table below provides a comparison (1 July to date) of consenting activity.

Staff have met with the Tararua IT Alliance and agreed on the specifications required to report on resource consents by town. A timeframe for developing a report to provide this information will be advised in due course.

Economic Development, Communications and District Marketing

Economic Development

Woodville Neighbours Day / DIA Funding

On Saturday 27 March Angela and Mark attended the Woodville Districts’ Vision Neighbours Day event, after which Nathan Cross from Department of Internal Affairs facilitated a Community Led Development workshop. The outcome of the workshop was the formation of two groups to run projects voted on by those present. DIA provided funding towards the projects.

Mayors Taskforce for Jobs

Fontayne Chase has been contracted as the Co-ordinator. Council has met the first target of 25 placements.

Town Signage

Angela and Mark presented the town signage project to Pahiatua On Track. Other Community Boards and Committees will be presented to in early April. Angela is working with the Mayor and Councillors to reach other communities such as Norsewood, Ormondville, Weber, Wimbledon, Herbertville, Akitio, Pongaroa and Alfredton. These groups are being asked to select the colour (from the branding palette) for the signs for their towns, and the images they would like. Our designer will mock-up the combinations to present back to each community for final decision.

Angela is also working with Louise Powick on various other signage in Pahiatua.

External Relationships

Angela and Mark met with Ministry of Social Development regional industry partnership staff to open/deepen the relationship with a view to attracting programmes and funding into the district.

Angela spoke to the Strengthening Families Lead Management Group about the Food Secure Communities Plan work.

Mark and Angela attended Central Hawkes Bay’s Safe Communities annual planning workshop. The invitation to attend was extended to Tararua District Council because they are aware we are moving into this work.

Digital Spaces

The fourth quarterly report was prepared and sent to the Provincial Development Unit and is available on request. Monthly report is as follows:

Total number of people that have worked on the project this month

(Mix: Full Time: 1, Part time: 9 - Contractors: 3, Consultants: 6, Direct employees: 1)

Recent progress (opening hours, number of people attending training, number of training sessions, hosted):

IT: Extra desk top monitor set up and ready for use by Digital Spaces users. Printer/scanner installed. Interactive screen installed. Software packages will be fine-tuned as user requirements are shared/understood.

Opening Hours: 8am to 5pm

Activator: This month Toni has been expanding her knowledge on different platforms to be able to offer businesses one on one support. The platforms she has been researching are CANVA, Eventfinda, Neighbourly, Google My Business, QR codes, Shopify and Linkedin.

While attending the Rural Games and field days to help promote the Tararua District it also gave Toni a chance to chat to people who may be interested in using the hot desk facility at the DigitalSpaces.

In the next month Toni will have a local entrepreneur come in who wants to be able to take some professional photos of her products. Learnings from this session can be used to assist other businesses utilising the photography equipment.

Toni attended a Digital Hub catch up of the 3 digital hubs in the Manawatu region. This was held at the Levin “Mahi Space”. This was hugely beneficial to be able to bounce around ideas and to try and figure out how the hubs can work collaboratively.

Training: This month held the “MYOB & Xero” drop-in day with MCIA, we had 8 people attend to ask any operational questions as well as if they should be using the software for their business. Have been in touch with many training advisors regarding upcoming training sessions.

Equipment: Some equipment has been loaned out again to Ray Borrie to record some more events in the region. As above, a business will be using the equipment for staging and taking photos of some products.

Hosted/Users: General Users – 39

We have had a couple of consistent general users over the last month. One person who was purchasing a property and worked for Fulton Hogan needed WIFI access and the monitor to carry out her work until she moved into her own home.

We have had another lady use the space and zoom screen while she works on her own business and has attended some interviews via the zoom screen.

We hosted the Tararua Health and Wellbeing Committee as they held another meeting with the zoom screen in the back room.

Risks/notable issues:

New Zealand went into COVID-19 Alert Level 2 on 28 February until 7March. It seems every time the alert levels increase the users of the DigitalSpaces drop off.

Feedback received from a general user:

Communications

Key Projects

Draft Long Term Plan (LTP) 2021-2031 – Public Consultation

Public consultation for the draft LTP opened on Monday 12 April and will close on Wednesday, 12 May 2021 at 5pm. The Consultation Document is now available at all Council Service Centres and Libraries, as well as on Council’s website. More information is available at www.tararuadc.govt.nz/ltp

The first event of the Consultation Roadshow was held in Dannevirke on Monday 12 April and nearly 50 consultation documents were handed out to public. Additionally, there were multiple conversations between public and the Council representatives in attendance. Overall, a good start to the Roadshow and we’re looking forward to the next one in Woodville on Monday 19 April.

Pahiatua Town Centre Upgrade

The upgrade is nearing completion and works are expected to be completed in June 2021. The next step is to get planning underway for a “ribbon cutting” event for the community and an update on this will be provided in the next report.

Ongoing:

§ Weekly updates to email newsletter recipients

Updates:

§ Public update published in March 2021

Huarahi Tūhono – Weber to Wimbledon

The project, made possible with funding administered by the Provincial Development Unit (PDU), will invest $14.6m in badly needed safety and resilience upgrades on this vital 26km stretch of Route 52.

Updates:

§ 17 February: The first Project Committee meeting held in Weber with representatives from local iwi, the local area, the project delivery team, and the Provincial Development Unit (minutes available on request).

§ 24 March: Information session in Weber for local community

§ 7 April: Information session at Oringi for potential supply partners

§ April: Site office established, and signage installed

Upcoming:

§ Early-May: Second meeting of the Project Committee

§ Comms to All Staff to ensure general awareness of project

§ Contact cards for on-site staff

§ Feedback form on website

§ Establish email newsletter

Summer Water Restrictions

Alternate evening (7pm-9pm) water restrictions were put in place in January for all towns in the Tararua District. This excluded Akitio where a Total Outdoor Ban was put in place until 7 April 2021 (as is normal practice at this time of year for this supply).

On Thursday 1 April, all restrictions were lifted, excluding Akitio where they were to remain until 7 April.

On 9 April, Akitio Water Treatment Plant experienced a UV Unit Failure and residents were asked to conserve water, however no restrictions were reinstated as the replacement UV unit was successfully installed by 12 April.

Solid Waste Review and Collection Trials

Council is currently undertaking two collection trials for solid waste:

Full Service Solid Waste Trial (1 March – 1 May):
Trial of a complete solid waste collection service with 10 families in Dannevirke starting 1 March 2021. This will progress through three towns over three months.

Glass Recycling Trial (1 April – May):
1,000 kerbside glass bins distributed to households in Dannevirke and Woodville. The trial will commence on 1 April 2021 and run for two months.

The first Full Service Solid Waste Trial concluded in Dannevirke at the end of March and the trial has progressed to Woodville.

A media release was published in early April and the next public update will be shared in June after all trials have concluded.

Items of Interest

Banks Phasing Out Cheques

A communications strategy has been completed and materials are being developed for the discontinuation of cheques.

Warning messages have been added to the bottom of the multiple documents (invoices) prewarning of the disestablishing date. We will be pushing out comms continuously over March, May and June.

Marketing and promotion support for community events and organisations

Event Name	Event Organiser
Walk the New Highway	Woodville Lions/Woodville School
Woodville Slogan Competition	Woodville Districts’ Vision
Anzac Day Services	Dannevirke RSA
Anzac Day Concert	Dannevirke Community Board
Easter Gala	Woodville Districts’ Vision
Neighbours Day	Woodville Districts’ Vision
Kumeroa Dog Trials	Tim Poulton

Website

The contract for our new website provider has been signed and the communications team is in the process of updating the website structure and content with input from the content pages respective departments.

Starting 19 April, the IT alliance and Communications team will work together to build, migrate, and implement the new website over the coming 6-8 weeks.

Tararuadc.govt.nz website statistics

Tararua.com website statistics

Publications

Recently completed

§ Consultation Document for the Long Term Plan

§ Draft Long Term Plan 2021-2031

§ Draft Fees and Charges 2021-2031

In progress

§ Long Term Plan 2021-2031

§ Fees and Charges 2021-2031

Upcoming

§ Form updates regarding banks phasing out of cheques

Events

Ford Ranger NZ Rural Games

Tararua District Council’s Mayor, Councillors and Marketing Team attended the Ford Ranger 2021 NZ Rural Games in Palmerston North on 13 - 14 March. We noticed there is a wide range of individuals and families who are interested in getting out there and exploring the country. This event has given us a good opportunity to showcase the Tararua District and the experiences we have to offer.

We engaged with over 600 people throughout the two days, many of those were quality conversations about the Tararua District. There was a huge increase on the walking and cycling guides, these were flying out the door with discussions on the activities available in Tararua.

Central Districts Field Days

Tararua i-SITE Visitor Information Centre

Welcome Packs

There were 53 packs sent out during March 2021, 18 of these were sent to purchasers outside the Tararua District.

Creative Communities

There were 25 applications received for the March funding round totalling $55,266.06. There is $22,986 available. A meeting will be held in April to decided allocations. There are a lot of very worthwhile projects.

New Highway Walk

This walk which travels the route of the new highway will be held on 23 May 2021 is a fundraiser for Woodville Lions/Woodville School. The i-SITE will again be selling these tickets to assist support the event. Tickets are $25.00 each.

Tourism Network Evening - Old Dairy Factory

This event was held in early March, approximately 25 tourism operators attended the event from around the district. Those who attended we treated to a snippet of Charlie Chaplin's silent Movie “The Kid” with assisted live music and sound effects done by David Selfe.

It was a great networking evening with lovely food. Toward the end David and his wife took people on tours of their beautiful bed and breakfast facility and the sound recording studio.

Tararua i-SITE and Information Centre Statistics (March 2021)

March saw more visitors to the district. Increasing motorhome/caravan visitors.

Covi Motorhome Survey Results

There were 1112 visitors to the stand. There were 466 requests to receive our monthly Events Calendar.

Programmes and Projects Office

Project Updates

Recreation Strategy

· Needs assessment and secondary data being collated in tandem with Multisport project.

· Continuing to progress development of community facilities guidelines for Council.

· Learning from community engagement and internal conversations are highlighting gaps of works required to develop strategic action plans. Determining if resourcing required.

Dannevirke Multisport Complex

· Consultant (Global Leisure Group) have provided confirmed timeline and the three stakeholder workshops required for the project have been scheduled as follows:

o Monday, 17 May @ 7 PM – Code Workshop Location: TDC Chamber

o Tuesday, 18 May @ 7 PM – DVK Community Workshop Location: TDC Chamber

o Wednesday, 19 May @ 7 PM – Norsewood Community Workshop Location: Norsewood Community Centre

o Up to nine one on one meetings will be held with codes requiring further discussion from the workshop.

· GLG currently analysing secondary data as well as completing the strategic and demographic analysis, this is scheduled to be completed by 30 April.

· Detailed Seismic Assessment (DSA) for the Dannevirke Sports Centre to be received from BECA by 19 April.

· Dannevirke Multisport Complex Inc. meeting to be held 20 April to discuss governance structure options. Recreation Committee meeting to follow to discuss next steps with wheel park.

· Next project steering group meeting is scheduled for 29 April.

· TDC and Mayor & Councillors will continue to be kept up to date via Works Liaison Committee.

Woodville Recreation Grounds Development

· Keeping apprised of WDV/WRAP’s development of Woodville Recreation Grounds, important to ensure community developments fit within Council District Plan and overall strategic framework and plans.

· WDV/WRAP are seeking funding for the development, however, need project guidance.

· Have highlighted concerns re: need for reserve management plan, lack of needs assessment to justify oversupply of basketball and tennis courts, and community expectation that post build Council will take responsibility of asset(s).

· WDV are planning to present updated plans re: Development to Council in April/May.

Dannevirke and Pahiatua Service Centres Earthquake Strengthening

· Dannevirke Building Consent application- Beca is in the process of responding to requests for information directed towards them as the design engineers.

· The request for proposal for project management and monitoring and control for the Dannevirke and Pahiatua Service Centres has ended, and the evaluation is currently underway, the process is being conducted in a robust and transparent manner with a peer review being done by MBIE’s procurement division.

· Work is 75% complete for securing and upgrading the Pahiatua Town Hall/Library to accommodate the Pahiatua Service Centre staff for the duration of construction and strengthening.

· The Pahiatua Town Hall Library is undergoing investigative work to provide Council with the buildings current grading against the national building standard and future works would probably need to commence to strengthen the building in accordance with the outcome of the assessment.

Solid Waste 17a Review

· The full kerbside trial is midway through the second phase and has started yielding positive results, Dannevirke has been completed and the data has been reviewed.

· We are in the process of identifying and contacting trial participants for Pahiatua,

· The 1000 glass crate at kerbside has commenced on 14 April 2021.

o The trial data has shown a higher service usage than expected, upon speaking to the community they have shown a positive attitude to the service.

o There was little contamination and most issues which came via the customer services team were “bins not collected” this was mainly due to the contractor servicing one side of the street before the other as part of the Health and Safety management plan.

o The trial will run for two months and the data obtained will inform the final composition of the section 17a review.

The Future Without Cheques

· Communication Schedule has been prepared.

· Delays have occurred due to bank authorities and lack of response to questions asked.

· All suppliers have been contacted advising of preferred payment methods coming into effect from 14 May 2021.

· Residents have been advised on rates invoices of upcoming changes.

Dannevirke Water Treatment Plant Upgrade

· Alliance agreement being finalised, we are currently working through the TOC and will agree on the final costs once the PG has approved.

· The design is in the final stages of peer review and we expect final sign off of the report by 28 April 2021.

· The civil design is due to be delivered by 22 April 2021.

· The HAZOP review has been completed in conjunction with the TDC water treatment team lead.

o A hazard and operability study (HAZOP) are a structured and systematic examination of a complex planned or existing process or operation.

Woodville Water Treatment Plant Upgrade

· A site survey was conducted by WSP engineers on Friday 12 March 2021 as well as a Geotech survey.

· Alliance agreement being finalised, we are awaiting the TOC from Filtec and will engage the PG once received.

· WSP have conducting site testing to furnish Council with a civil design, this is still in process

· The peer review for the Woodville plant is expected to commence this Friday 16 April 2021.

· The HAZOP review will commence on Wednesday 21 April 2021 in conjunction with the TDC water treatment team lead.

o A hazard and operability study (HAZOP) are a structured and systematic examination of a complex planned or existing process or operation.

Eketahuna Water Treatment Plant Upgrade

· Data pertaining to the upgrade has been sent to Filtec to finalise the design.

· We are waiting on the design report to be sent to GHD for peer review.

· The TOC for Eketahuna will be finalised once the design has been concluded

Pahiatua Swimming Pool

· Swimming Pool Business Case is being finalised and applications for funding are to be started in May.

· Pahiatua On Track have an article highlighting potential build going into the next Bush Telegraph release.

Pongaroa Water Treatment Plant

· A meeting with Mason engineering will commence on Friday 16 April 2021 to discuss the finalisation of commissioning and to add timelines to track completion.

· The second phase will also be highlighted for discussion and a project, communications and stakeholder plan will be drafted to provide a framework to completion in accordance with the newly adopted Council project methodology.

Libraries

Executive Summary

Our two new team members are now fully trained and working on the roster.

During the first week of March all Tararua District Library branches were following Covid-19 Alert Level 2 protocols in order to be open to the public.

In the final week of March, half the team attended a branding workshop with Anthony where we worked on creating the Tararua District Library philosophy which will help inform the design of our brand. We expect to receive the booklet – which is the deliverable from this phase of the project – by the end of April. This will mean we are approximately 70% of the way through the project.

The Dannevirke Library team have had training in driving the electric pool vehicles should the Library vehicle be in use.

School visits to Tararua District Library branches include Dannevirke High Schools’ Mead Centre, St Josephs and Dannevirke South School.

The application for funding from the New Zealand Libraries Participation Programme for Tararua Library to create a brand was successful. We have had our initial meeting with Anthony Chiappin where he met all the team and visited all the sites on an information gathering sortie. We will move on to the workshop in March where the team will have the chance to work together in creating the brand.

The District Librarian and Senior Librarian attended the Farewell Luncheon to wrap up 24 years of the EcReadN Programme. It was a great opportunity to network not only with other library team members but also with the Eastern and Central Community Trust (ECCT) team. We have made an application to ECCT for funding for the children’s holiday programmes from July 2021. We are confident that we will receive this as we have in the past 2 years. The impact of this cannot be underestimated in terms of allowing us to reward the children of our community for practising reading for pleasure.

Three team members travelled to Upper Hutt this month. The District Librarian attended the PLNZ Wellington Zone meeting – the first one in person for a year – while other team members spoke to the Serials Librarian and were shown other aspects of the Upper Hutt Library Service such as their Mobile Library, children’s Grab Bags, and Library signage.

Both the District Librarian and Pascale Craig have celebrated work anniversaries this month. Brenda has been with Council for a year on the 10^th and Pascale for 2 years on the 11^th.

Covid-19 Tracer booklets have been ordered and distributed to all Library branches. These are for use by those who do not have the app available and wish to keep track of where they have been.

Pahiatua Library has hosted morning computer classes for older citizens run by Carolyn Donald. The roadworks outside the Bush Community Centre was cited as the reason for the change of venue.

Woodville Library has received the gift of Granny’G’ raff from Raewyn Murray. Granny was an award winner at this year’s A&P Show. She sits in the non-fiction section of the Library overseeing the Yak’n’Yarn group.

Planning

Eketahuna School is planning to visit Eketahuna Library and Service Centre in April.

The Outreach Librarian is finalising the planning of the ‘Showcases’ with assistance from Dannevirke Team members.

The Library Lego Robotics sessions for the April school holidays are being advertised while the team build the Lego puppy and learn how to programme him. Tararua District Library has been ably helped by one of our High School volunteers, Finn Panchaud. Eketahuna Library’s puppy has been a bit rebellious and has been having timeout in Dannevirke.

The Technical Services Librarian has been planning and liaising with Kotui for a stock take to be undertaken next month. Not only is there the process to finalise but also the logistics of getting around all four branches in a timely manner to physically ‘read’ the collection. That’s only the beginning as there are reports to print out and items to be found in the weeks afterwards.

Training planned - Lessons for the Dannevirke Library team in the use of the Council electric pool vehicles are planned for March. Barbara Thacker, IT Business Analyst/Trainer, will be giving the Library team a refresher in the use of Microsoft Outlook calendar during the April Team Meeting.

Eketahuna Library and Service Centre are involved in planning the Community’s ANZAC Day service.

March has been our month to finalise a calendar of monthly promotions. We are planning 2 months in advance. Once we receive the design templates at the end of our branding project, we will be able to create promotional material that will be recognisable to our community.

Delivery

Pascale has had the opportunity to put her Customer Services training into practice this month when covering at both Woodville and Eketahuna Libraries/Service Centres. She particularly enjoyed working from Eketahuna.

Library Events & Programmes

Woodville Library has experienced record attendance at the Little Ears and Book Club sessions this month. Below is a photo of Coleen Solly’s creation from one of our new books. Coleen attends the Yak’n’Yarn sessions.

The Outreach Librarian attended the Children’s Day event in Pahiatua on 21 March. This event had been postponed from earlier in the month due to Covd-19 Alert Level 2. It was great to be involved, once again meeting the community, and promoting the Tararua Library Services.

Statistics as at 28 February 2021

Please note: Last year’s statistics begin to include the impact of Covid-19 this month. Last year we were closed an additional 7 weekdays and 1 Saturday. This year we were at Level 2 for 5 weekdays and 1 Saturday. Being at Level 2 tends to curb all our usage statistics. Eketahuna and eBooks have both bucked the trend, being up on the previous year.

Customer Services

Executive Summary

In February Michelle Davis joined our Dannevirke Customer Services team. There is a lot to learn on the frontline and Michelle has taken to this swimmingly and is soaking up all Customer Services are throwing at her.

In March Jade Dittmer and Hayley Pocock attended the Thriving and Surviving Forum held in Palmerston North. This was a two-day workshop, which will be very beneficial. Customer Services are now thinking of different ways we can continuously train and upskill our frontline team. This forum also provided important networking enabling Jade in developing relationships with key stakeholders including our Afterhours Call Centre team and partner Council Customer Services Managers and Team Leaders.

The Thriving and Surviving Forum has also prompted discussions about how Customer Services can record and measure our first call resolutions. First call resolutions may take longer on the phone; however, this then means that enquiries are resolved on the spot; helping take the pressure off other departments within Council. The impact of first call resolutions may increase call times and waiting times.

Since 3 March 2021 Customer Services have received four complimentary CRM’s from customers. We have received no complaints in this period. This is a reflection on the service level the team provide on both front counter and on the phones.

Key Statitics 17 March 2021 – 16 April 2021

Number of Calls	2232
Number of CRM’s	548
Abandoned rate %	4.83%
Service Level	83.56%
Average Speed to Answer	00:00:14
Average Handle Time	00:02:13

TARARUA DISTRICT COUNCIL

QUARTERLY UPDATE REPORT

01 Jan to 31 March 2021

INTRODUCTION

Sport Manawatū’s role is to support the Council achieve its aspiration of having a connected, vibrant, and thriving District, through the mediums of Play, Recreation and Sport. This update presents Sport Manawatū’s achievements in the Tararua District during the quarterly report period. Outlined below are our agreed service outcomes:

1. The Tararua District exceeds the national average for physical activity.

2. People have the skills to safely and confidently cycle and walk on our active transport network and system.

3. Everyone is encouraged to be active by playing and being active in sport and recreation facilities across our District.

4. Sports and community sport events create social opportunities and economic benefits.

1. THE TARARUA DISTRICT EXCEEDS THE NATIONAL AVERAGE FOR PHYSICAL ACTIVTY

Deliver training, seminars, and programmes that impact on Active for Life outcomes

Young People

Manawatu Inter-Secondary School Athletics (MISSA) was held on 20 March 2021 with 14 out of 20 schools across Manawatū schools competing. With MISSA being cancelled last year it was great to see over 400 athletes participating in both track and field events with many records being broken. Tararua College had students participate in the event.

Support local groups and help grow their ideas

Recreation Committee (Skate Park)

Last year, the Tararua Recreation Advisor supported efforts involving Dannevirke based stakeholders to investigate a new development focusing on a recreation and play area at the Upper Domain. A community survey was conducted to understand needs which received a great turn out. The project has engaged a range of stakeholders including high school and primary school age children, adults and families. The Recreation Committee indicated a desire to support a basketball court development but were awaiting to see council response to DMC presentation to council. The committee however is now linking into the Multisport Committee and working towards a larger plan for the area. The committee are also striving towards a skate park happening sooner than later so that the youth are not waiting once again.

Dannevirke Multisport Hub

Sport Manawatū (SM) continues to provide support and guidance to the Council and project steering group including capturing data required to help assess demand for the proposed Sport and Recreation hub. SM and the Council arranged a virtual meeting with GLG to discuss key outcomes of the Sport Facilities Plan for the District. While Tararua District Council (TDC) are not signatories to the implementation plan, the RSFP decision making process will be a key tool to determine how the project proceeds when assessed using the investment framework and key work stages.

Woodville Recreation

The TRA along with Councillor Raylene Treder met with Woodville Districts’ Vision Chairperson Vicky Tomlinson and Woodville in Focus members to discuss progress with the Recreation and Play development for Woodville, and how the two groups can work together to support community outcomes. The parties are working collaboratively and have held two meetings with the intention of presenting a plan to TDC early in 2021. SM continue to extend our support to the group.

Workshops – Sports Medic and Coaching

The TRA has organised two entry level workshops for the District in April. One workshop will cover strapping and concussion and is being delivered from local Physio Ditte van Vliet from Flex Physio. The other is a Grassroots Coaching programme and will be delivered by Jason Fletcher, Coaching Developer, SM. Workshops will be delivered in Pahiatua and Dannevirke ensuring equitable access.

Loose Play in Schools

Sport Manawatū supported Bush Multisport with a Tū Manawa application for a Loose Parts Play pilot based at Bush Multisport park. In order to show evidence around tamariki enjoying and wanting this type of play in the community, both the TRA and Play Systems Lead delivered a few Loose Parts play into a few Tararua primary schools to gather feedback from local children. Sessions were delivered in Pahiatua school, St Anthony’s, and Balance schools. The loose parts play involved placing out random items such as rope, buckets, noodles, tarpaulins; and allowing the children to use their imagination and play with the items how they saw fit. Feedback from the children was very positive with all children wanting this type of play in the future. This evidence was presented to the Tu Manawa committee and the application granted. Sport Manawatu will continue to support Bush Multi Sport in getting the Loose Parts Play set up and underway in the community over the next couple of months.

TDC ‘Let’s Talk Play’ Workshop

SM in partnership with Sport NZ presented a ‘Let’s Talk Play’ workshop to the Strategy and Policy committee from TDC at the beginning of March. This workshop was an opportunity to bring to the forefront the importance of play for our communities and understand how this currently sits within the Tararua District. The team was able to draw on the mayor and councillors past play experiences and how these experiences may shape what members can do to support access and opportunities for the Tararua community.

From this workshop, many action points were identified with council already applying for a Play Trailer for community use within the District. We are excited to keep supporting the amazing work within Play in the Tararua moving forward.

Supporting Dannevirke High School Athletics and swimming days

The TRA attended both Dannevirke High School (DHS) athletics and swimming sports. She assisted with timing on the day and it was another great chance to network in the community. DHS Sports Co-ordinator Miriam Pinfold has recently been replaced by Fontayne Chase due to Miriam leaving to uptake full time study to become a primary school teacher.

Image: students listening intently to the event brief

Meeting with Te Koha

Te Koha is a new club to Pahiatua who ran a Touch competition, and a putting together Netball and Dart Teams. Their vision is that they will be able to supply sport to the committee for zero fees while also allowing local groups to use their facilities (The Club Hotel) for fundraising.

There has been concerns from Bush Netball as they have lost committee members and coaches to the new club. They have expressed these to the TRA which led the TRA to suggest a meeting of Te Koha and Bush to see how they could work together but Te Koha felt that this was not needed. Bush were also disappointed with the assistance that Te Koha have received from Manawatu Netball and expressed this to the TRA – the TRA suggested that they send a letter to Manawatu Netball.

Professional Development to SM staff

In January, the TRA delivered a Professional Development workshop to SM staff aimed at understanding how individuals and team members behave and improving communication. The workshop was informative and provided an opportunity for the SM team to connect, upskill and bond.

Children’s Day

The TRA and Councillor Treder attended a very successful Children’s Day in Pahiatua in February with the event organised by members of Pahiatua Community. The event attracted over 500 attendees from all over the District and wider. SM had a site with play and sporting equipment for the community play use. A highlight of the event was issuing free sporting equipment that was all distributed throughout the community.

Image: free sporting equipment given out to District residents

Ripper Tournament

The Manawatū Rugby Union with support from TRA is organising the second annual Tararua Ripper tournament on 14 April at Bush Multisport Stadium. The tournament is targeting Year 5 & 6 and Year 7 & 8 age groups. There are currently 16 teams registered for the event with the Tararua College Rugby team selling food on the day to fundraise for their South Island tournament.

Let’s Move It

The ‘Let’s Move It,’ physical activity for under 5’s, have held four sessions from 25 November. This has been a project under development for some time. Rose (from REAP) and TRA have been working together on funding however applications for equipment purchases have been declined. DHS can no longer store gymnastic equipment, and this has provided an opportunity for ‘Let’s Move It’ to procure these items for sessions. The Feilding Gymnastics Club has ended up with the rest of the equipment and are very grateful as they are a small club, so the extra equipment has been a huge benefit to them. Numbers attending this term have been between 12-30 for each session and we will continue to pursue funding options to help with hall hire cost, to ensure that all under 5’s can attend, and that cost will hopefully not become a barrier.

Image: Let’s Move It class

Physical Activity in the Tararua

Sport Manawatūū continues to gather play, active recreation, and sport insights relating to participation preferences across the city. As an organisation, we need to develop a deeper understanding of what people want, and why, Sport Manawatūū is supporting the development of a sport and recreation sector that is adaptive and responsive to the needs of participants (participant-focused).

To be adaptive and responsive, the sector and our region needs to be able to:

· target participants with the right services and approaches to respond to the changing trends in participation, and

· deliver quality experiences that engage our community in sport and active recreation for life.

The data provides us with a benchmark in which to assess current physical activity preferences. We would expect to see a decrease in resident inactivity through well planned and structured interventions. This outcome would allow us to achieve our vision of Everyone Active and contributes positively towards the Manawatū District Council’s goal of exceeding the national average for physical activity, particularly in secondary schools. The information comes from a range of data sources including:

· Statistics NZ.

· Active NZ survey (Sport NZ).

· School Sport New Zealand sports participation data.

· Ministry of Education.

· Ministry of Health.

A breakdown of physical activity will be submitted as part of our annual report in August.

School Calendar

TRA is working with the schools to create a school physical activity calendar. There are a variety of sport codes that would like to come into the District to offer sport to our children but are struggling to find dates that work with the schools largely due to not having enough notice being given to the schools. The TRA also wants to ensure that schools are having different groups go into the school throughout the calendar year not overloading one term.

Deliver Green Prescription, Active Families and Strength and Balance

Green Prescription - Getting the Manawatū Active!

The Green Prescription is a Ministry of Health and Midcentral District Health Board funded programme that aims to get more people physically active, and to help them to improve their health and wellbeing.

In the latest quarter:

· Twenty-six clients were referred to the Green Prescription programme.

· Five Tararua clients attended our Palmerston North Term 1 classes either because they work in the city or preferred to travel to use the Lido complex for activity.

· Fourteen clients registered into the Phone Support service. One decided not to use her Scrip. We are in touch with 5 clients who are considering registering to join.

· Also, within our Phone Support service, we looked after two clients who are in our Term 1 Maternal group for expectant mums.

· Phone Support includes:

o One planning meeting with our Active Team members. In Tararua, at Pahiatua Fitness Centre, or AMP WaiSplash Pool, or Activate gym, for an introduction to activities. Some clients need home exercises and so receive a home visit to get started. Often, further meetings are arranged for activities instruction.

o A course of ten weekly mailouts by email or post with information requested by the client about motivation and getting organised, activities, health issues, and healthy eating.

o Regular contact by phone, texts or email or further meetings to provide information, support, advice, encouragement, over three months – this can be extended for another three months if requested.

o Exercise sheets, videos of exercises and guest speakers and access to recorded Zoom sessions. These were developed during the 2020 Lockdown and have greatly improved our service to clients.

o Ongoing information and assistance via our private Facebook page.

· Our Phone Support Coordinator and another Active Team member visited the Tararua four-weekly, meeting clients by appointment, with the day, times, and meeting venue all flexible, to suit clients. During the Quarter we held three aqua sessions at WaiSplash.

· Twelve clients completed the Phone Support course

· There are currently twenty-five Tararua Phone Support clients.

We communicate the details of the Green Prescription service in quarterly reports delivered to all health professionals. At the same time, we offer visits to help health professionals understand the programme – this offer is not usually taken up by Tararua health professionals. Tararua referrals are almost exclusively now received electronically. A barrier for many participants is the expense of using a gym or pool. Discounts are arranged with AMP Waisplash Community Pool, under their Medical Referral scheme, and with Activate gym. We also support clients who apply to WINZ for financial assistance.

ACTIVE FAMILIES: Engaging Whānau most in need of physical activity, sport, and active recreation

The Green Prescription (GRX) Active Families is a community-based health programme shaped and delivered to support physical activity uptake in Tamariki and Rangatahi aged 4 – 17 years and their whānau/families. The programme provides support, guidance, and opportunities to create positive healthy lifestyles through regular physical activity and healthy eating. This is achieved through education, nutritional guidance, goal setting and on-going support in a culturally appropriate setting.

The Active Families programme in this quarter has continued to be delivered out of the Bush Multisport stadium in Pahiatua with the great facilities it provides for all types of activity. There are currently 14 participants and their families registered on the programme in the Tararua. This programme included weekly activity sessions with our families incorporating fitness games, Basketball, Boxing, a nutritional session, and many other activities. Families were able to take away some great ideas of fun fitness games they could play at home together, as well as both portion plates to eat off and lunchbox flip charts for great ideas for healthy lunches.

With a new Advisor starting late in Term 4 home-led support was given to the families in the region by way of phone contact and emailed resources. Continued support and encouragement were offered for home-led activities.

A new Active Teens programme within Tararua College was delivered to two different groups of students: A Year 9 whānau class, and a group of students within the Student Support Centre. This was a great opportunity to increase the students’ knowledge around health and wellbeing, and to explore different types of physical activity. The term included a variety of sessions ranging from tips about nutrition, to activities not typically included in a school setting such as frisbee, boxing, fitness games and home workouts. The Active Teens programme provided an opportunity to work with these students in smaller groups compared to a normal class size which has been of great benefit for them. Exercises and activities were adapted to suit individual participant needs, and there was time to work closely with them on certain skills.

The small groups allowed us to create an environment that made everyone feel comfortable enough to give every activity a go, which helped to build confidence within the students. What initially was organised for a term programme was extended into term 4 because the students enjoyed and benefited from the sessions so much.

Community Group Strength and Balance

One of the ways Sport Manawatū is helping New Zealanders to live stronger for longer is by supporting the development of community group strength and balance exercise classes targeting those over the age of 65 years throughout the Midcentral Health region.

· There are now 15 Strength and Balance classes (five providers) endorsed on the ‘Live Longer for stronger’ website across the Tararua District.

· We continue to connect and engage with existing exercise providers throughout the Tararua District working with providers for community classes to be approved and available for elders in the area.

· We are continuing to work closely with stakeholders, the MDHB Safe Mobility Council, and the falls prevention team to promote the programme and to improve alignment of health clinicians within the DHB.

· We have updated the Community Strength and Balance booklet.

· The Strength and Balance coordinator is currently working with a stakeholder in Pahiatua to have her programme endorsed.

· We have created a new way to refer patients/clients to the Community Strength & Balance programme. The goal is for this referral process to be as straight forward as possible and provide access to members of our community to the classes on offer.

· Sadly, the Pahiatua Strength and Balance class has concluded due to the previous instructor moving away. The TRA has been working to try and re-establish this class and has funding for the class to be run out of BMS with the assistance of Jono from Hauora.

· The TRA has recently connected with Sandy Keen from ACC to investigate classes for our older community living in Woodville.

Deliver activities that are complementary initiatives aimed at increasing community participation.

Administer funding to support Play, Active Recreation and Sport Outcomes

Coordinate the Tu Manawa Active Aotearoa fund

Tū Manawa Active Aotearoa provides funding for programmes or projects delivering play, active recreation, and sport experiences for tamariki and rangatahi. It is particularly focused on groups where barriers cause them to be less active. The purpose of Tū Manawa Active Aotearoa is to provide quality experiences that are accessible, create a lifelong love of being active and meet the needs of tamariki and rangatahi. We have a particular focus on:

· Children and young people in higher deprivation communities

· Girls and young women (5-18) and disabled children and young people (5-18)

· Demand/Needs led programmes.

· Local Led Delivery based

· Significant leveraging opportunities through collaborative partnerships

The activation fund helps to cover programme or service delivery costs including:

· Programme or project delivery e.g. venue or equipment hire, transport.

· Equipment as part of the programme or service.

· Officials, where these are required for the delivery.

· Delivery staff wages e.g. activity leader, coordinator.

Sport Manawatū have a total allocation of $720k to distribute regionally.

Tu Manawa Active Aotearoa allocated funding
Organisation	Project	Participants	Funding Granted
Bush Multisport Trust	Loose Parts		$7,000
TDC	Play Trailer		$14,000

Total			$21,000

Note: the TDC project is pending following panel review. Sport Manawatū however will be investing $3,000 into this project for video work to create a great story around this programme.

Sport New Zealand Tararua Rural Travel Fund (TRTF)

The Tararua Recreation Advisor administers the Tararua Rural Travel Fund on behalf of Council. The fund (totalling $9.5k) via Sport NZ is open to rural sport clubs and schools with young people between the ages of 5 and 19 years of age, who require subsidies to assist with transport expenses to local sporting competitions. The fund has been promoted in Bush Telegraph, on Social Media and in email Newsletter to database in March 2021 and closes the end of April to receive applications.

International Representative Fund

The TRA administers applications for the International Representatives Fund, which are then reported to Council. There have been no applications during this quarter.

Ensure Sport Manawatū staff are available to assist the community to meet their play, sport, and active recreation needs.

Act as the ‘shop front’ for the community to better access sector opportunities

Maintain a website and social media presence (e.g., Facebook) that is up-to-date and informative.

Sport Manawatū provide information to our communities through a number of communication channels: website, Facebook, Instagram, and e-newsletter. The website continues to be a key avenue for providing information to users. This reporting period has seen over 6,000 users to the site. Some of our top pages are Our People, Events, and Green Prescription, followed closely by Find Your Sport. Alongside the website, we post regularly on Facebook, and we are working to increase our profile on Instagram. The Sport in the Tararua Facebook page has 645 followers and continues to grow monthly. We post a range of information from local clubs/organisations to Sport NZ funding, to promoting local parks and reserves for the community to access.

In addition, our overall reach has maintained for the Sport in the Tararua Facebook page during the quarter. Each post is reaching over 100 people who are obtaining significant information, and of course created further exposure to our local clubs. Any posts featuring funding information or opportunities has also been popular. Sport Tararua Facebook page is currently highlighting events for summer-based programmes. Information shared to promote any local athletes’ achievement was well received. It has also been a great way to advertise and promote the up-coming Downer Tararua Sports Awards, and SM Workshops.

Provide Leadership advice on plans and projects the enhance opportunities for communities to be active and enhance decision-making.

Work with Council staff and stakeholders including presenting to Council’s Play, Sport and Recreation committee on issues /projects impacting the sector or community.

Recreation Strategy

SM staff have been involved as a stakeholder in the development of a District Recreation Strategy led by Jess McKenzie. The TRA co-presented to TDC to discuss the following four focus areas of the proposed strategy:

· Increase participation in sport and recreation,

· Provide quality facilities and environments for sport and recreation,

· Improve collaboration between Council and stakeholders, and

· Support sustainable recreational tourism within the Tararua District.

The initial scope of the work involves gathering insights to help inform the actions to develop.

SM met with the Recreation strategy working group to discuss the potential of how Play could be integrated into this strategy. They will continue this work in the next quarter through a presentation to council, Pop-up plays to gather insights, and possible community Play Box situated at Bush Multisport.

Provide insights/research on local trends and issues impacting on Council’s Places and Spaces

Sport Facility Plan

Sport Manawatū continues to fulfil its responsibilities by demonstrating its value in delivering on the Regional Sport Facility Plan Implementation Plan that has been agreed by the Regional Steering Group. Sport Manawatū is in a unique position to oversee a number of regional and sub-regional projects, share valuable learnings that are benefiting the sector long term, and crucially playing our part in making sure every Council dollar is invested wisely for maximum return in benefits to the community.

Sport Manawatū facilitated a meeting involving TDC and PNCC management to progress thinking regarding use of NZTA contribution to recreational facilities tied into the Te Ahu a Turanga shared pathway. A cycling facility is being considered as part of the Lindauer trail that will require funding into a feasibility assessment. Initial conversations relate to groups and projects who might benefit from the investment. Mark Maxwell and Jess McKenzie are both connected into the RSFP steering group in order to support the sharing of knowledge and intelligence.

Provide insights /research on local trends and issues impacting on Council’s Spaces and Places

Maintain databases of clubs and facilities to ensure they are current.

Sport Manawatū have been working on a new system that will improve the way we connect with and maintain relationships through a Customer Relationship Management tool. Sporty offer a Super CRM platform of which a number of sporting groups use. The process has involved an integration of multiple spreadsheets with the intention of eliminating record database duplication. The current database has been very valuable to connect with our Sport and Recreation clubs. SM have continued to engage clubs to understand community sporting preferences. The information will also help to inform us as to areas to support and we intend to provide a district profile of sporting numbers in our up-coming annual report.

2. PEOPLE HAVE THE SKILLS TO SAFELY AND CONFIDENTLY CYCLE ON OUR ROADS, SHARED PATHS, AND CYCLEWAYS

Run and promote cycle skills education programmes.

We have continued to promote cycle skills in schools across the region over the last period. We are in the process of reviewing our programme to ensure alignment to a New Zealand Transport Agency standard which was rolled out.

In addition, Sport Manawatū and Council have continued to progress actions within this outcome area relating to becoming an NZTA BikeReady National Cycle Skills region. The NZTA BikeReady programme centres on quality standards and measures which includes spending more instructional time with individual participants. The programme includes an increase in funding that will greatly assist with building local capacity (developing more quality cycle skills instructors and getting more children riding a bike).

A Bike Ready programme was completed at Pahiatua school in March 2021 involving classes from Year 5 and Year 6. The TRA found it extremely rewarding teaching 6 children who initially could not cycle how to ride a bike. 109 students received BikeReady instruction.

Image: students from Pahiatua school involved in the BikeReady programme

Cycle Skills Delivery

Sport Manawatū is working with council to investigate funding opportunities to support cycle skills delivery in the District. Funding previously received through a NZTA Road Safety fund manged by Horizons will cease on 30 June 2021. Some of the avenues we are looking at include a direct approach to NZTA from TDC for funding to support the delivery of the BikeReady programme.

3. EVERYONE IS ENCOURAGED TO BE ACTIVE BY PLAYING AND BEING ACTIVE IN SPORT AND RECREATION FACILITIES ACROSS OUR DISTRICT

Increase awareness of opportunities to be active in Council’s sport and recreation facilities, parks, and reserves.

Provide advice to Council and sports facility proponents on the investment decision-making framework.

Support opportunities that contribute to the community accessing our Spaces and Places - developing a Play Framework to assist the Council deliver on its aspiration of a connected, thriving rural community.

In 2019, Sport Manawatū conducted a survey to identify the behaviours of children and beliefs of teachers involved with a play-based learning model. In addition, further Insights were gathered to help identify the importance of play as a cornerstone to be physically active for life. Discussions with Council and our Regional Sport Trust network has supported the development of a draft Play Framework. The framework looks at play for children and adults as a continuum, identifies focus areas including safe places, promotion, and advocacy. Most importantly, it encourages outcomes that require parents to give time, place, and permission for children to explore. We agreed on an annual investment plan with Sport NZ and appointing Whitney LeCompte in September as a Play Systems Lead who will be responsible for Framework actions that deliver on regional play-based outcomes.

Bush Multisport Trust

The Bush Multisport Facility Manager’s role is to assist the Trust to achieve its purpose of maintaining a facility that delivers quality experiences for the community groups that use it.

Key outcomes of the Trust’s service agreement with TDC requires us to:

1. Maximise the number of sporting, non-sporting, and community activities at the Bush Multisport Trust facility.

2. Maintain and enhance the BMST facility.

3. Ensure Bush Multisport Trust is a financially sustainable organisation.

Funding has been granted from Central Energy Trust of $200,000 to upgrade four light columns on the main playing field to LED. Unfortunately, only the electrical cabinets and head frames have arrived while the LED lights are stuck in transit. We are hoping they will arrive at the end of April in time for winter sport, and installation will be critical before the grounds become too wet for a crane to have access.

Funding for a loose parts play park has been approved through the Tū Manawa Fund of $7,000. The funding was approved to cover a temporary fence, wages, a storage shed equipment and signage. Funding for the park will allow operation for seven months, it is envisaged that the community will take ownership of the park allowing the park to continue after the seven months.

The loose parts play park will be located next to the wheel park and will open in the April School Holidays. The story of the park will be documented in several ways by Sport Manawatu as this is one of the first play parks in New Zealand.

A new booking to the facility was the 2021 Pramukh Cup cricket tournament held over three Sunday’s during February and March. A majority of the players came from the Wellington Indian cricket community. It was great to cater for a diverse community from outside the District.

BMS was excited to receive grant funding from Trust House totalling $25,000, Waireka Community Trust totalling $11,000, and a donation from the Pahiatua Training and Fitness Centre totalling $2,000 for the construction of two cricket nets. The build will be completed when contractors are available and will further enhance what is currently available to the BMS community.

2021 Children’s Day held at the Park 21 March, attended by approximately 400 people, the event was very successful with every activity free for the children to participate in. Raylene and Deanne Parkes, TRA, were in attendance with sports equipment available for the children to play with and free sports equipment from the Bush Multisports Sports Bank for the children to take home, this was extremely well received within the community.

First game in the Manawatū Plumbing World women’s rugby module was held at the Park on 13 March. The module involves women players that are playing for a club during the season, with access to preseason fixtures. Manawatū Cyclones comment on the Facebook page it was awesome!! It was brilliant to have our local rugby girls ball girl for the game which Deanne Parkes, TRA, organised with MRFU.

Bush Multisports Trust are in the process of developing the next 5-year strategic plan for the facilities with the current 5-year plan outcomes being successfully achieved. The Board are very proud of their efforts.

Work has commenced on the building of the 14m x 7m storage shed attached to the main stadium by local builder Joss Tua Davidson with the shed expected to be completed by the end of April. This will alleviate several storage related issues at the facility and equipment will be able to be removed from the surrounding area of the stadium courts which is currently a health and safety issue.

In 2019, the Trust received Kiwisport funding granted by SM to facilitate a module called “Pick up a Racket in the Tararua”. The module was only partially completed in 2020, due to COVID-19 however a further six weeks of the programme was delivered during February and March 2021. The TRA, and BMS Facility Manager delivered the Pickleball three-week programme while the remaining three weeks was facilitated by Badminton Manawatū. The children loved these sessions and will look to get Joss back to deliver more badminton skills.

4. SPORTS AND COMMUNITY SPORT EVENTS CREATE SOCIAL OPPORTUNITIES AND ECONOMIC BENEFITS FOR THE DISTRICT

Deliver an annual participation event.

Planning for the 2021 Mini Dinger event will likely commence early May following the Tararua Sports Awards.

Deliver the Tararua Seven-a-side Tournament.

Preparation has started for the tournament with a proposed date pencilled for 4 August 2021. Volunteer students from Massey University have been secured to assist, along with school students and SM staff.

Deliver the Tararua Sports Awards

A dual celebration for both the 2019 and 2020 seasons will be held 7 May 2021 at the Dannevirke Town Hall. The date had to changed due to the resignation of the TRA, and availability of other SM staff. The TRA is working with Mercedes (Business Hub) as part of the event planning. Downer is again the main sponsor of the awards with several other Tararua businesses being category sponsors. Awards promotion and nominations have been positive with a good number of entries so far. The TRA has been reaching out to contacts of worthy nominations to ensure we again have a quality number of nominees. The judges including the Mayor, Community Board Chairs and a SM representative will be meeting on 20 April to assess finalists and confirm the winners. Kieran McAnulty MP will MC the event while Kingi Kiriona has been secured as guest speaker for the night.

Woodville Grand Prix Motocross Event

The TRA was involved with developing additional activities alongside of the main event with the aspiration of retaining the largest Australasian Mx event in New Zealand. The event was held on 30 - 31 January 2021. The TRA has helped develop two new mini classes (primary school age), Girls and Novice aimed at encouraging more locals to take part. The event was a huge success with the largest numbers in the event in its history. The novice class which mainly consisted of local children was full and the mini girl’s class was extremely popular. There were more tickets sold pre the event, as well as eftpos sales being well up from previous years. It was also great to have more local businesses support the event including Kates Coffee Cart. The TRA organised for Woodville Lions involvement and they are keen to come back again. Woodville library was involved but more promotion needs to be completed around this. More information was shared around what services are in Woodville to competitors and support crew and the feedback from shop owners was extremely positive.

Emergency Management

Vacancy – note from Group Manager People and Capability

Peter Sinclair has been appointed as Stephen Dunn’s replacement as the Emergency Management Advisor.

Peter brings with him a wealth of knowledge in the field of Emergency Management and previously Emergency Operations Centre experience.

He has a strong awareness and knowledge of the Tararua District from his time as Community Assets & Property Manager and being an active member of various groups within the wider community.

Peter will be transitioning into this role with a commencement date of 3 May 2021.

Manager Strategy & Climate Change

Sale of Woodville Property Completed

The sale of 49 Vogel Street, and 16 & 18 Atkinson Street, Woodville has been completed from Council to Ngati Kahungunu ki Tāmaki-nui-a-Rua Trust with settlement of $400,000 (no GST) for the combined properties.

This was at a matching value of the highest 2019 tender price and has been conditional on funding. The right granted by Council for a suspensory loan was not required and has been declined by Ngati Kahungunu. Full settlement is made with no further obligation respectively.

Net proceeds after costs of sale will be transferred to Council’s General Purposes Reserve in accordance with Council policy. This now establishes a major site in Woodville for Ngati Kahungunu and many possibilities for economic development for the town.

Attachments

Nil.

[7] “Register of Drinking Water Suppliers for New Zealand” Institute of Environmental Science and Research Limited (on behalf of the Ministry for Health), page 47.

[10] The 2019/20 water supply budget was exceeded due to increased compliance, monitoring and treatment costs. TDC Annual Report 2019-2020, at page 33.

[11] Local Government Act 2002, ss 225 and 232.

[14] LGA02 s 225 (relating to interference with the water supply) and the Health Act 1956, ss 69ZZO, 69Y, 69ZE, 69ZF.

3.2	Adoption of Supporting Information for the Consultation Document 2021/2031
3.2.1	Audit Director Audit New Zealand Debbie Perera presented the independent auditor’s report on Council’s Consultation Document for its proposed 2021/2031 Long Term Plan.
3.2.2	In this report an unmodified opinion is expressed that: · The Consultation Document provides an effective basis for public participation in the Council’s decisions about the proposed content of its 2021/2031 Long Term Plan. · The information and assumptions underlying the information in the Consultation Document are reasonable.
3.2.3	As part of the opinion it includes reference to uncertainty over the three waters reforms as a disclosure without modifying the audit opinion.
3.2.4	Group Manager - Corporate Raj Suppiah tabled details of changes made to the Consultation Document arising from the audit, including reference to the following matters: · Mayor’s message relating to the proposed rates increases over the coming years. · Right debate relating to community development concerning the financial and rates impact. · Right debate relating to debt repayment concerning the rates impact over the ten year period. · Right debate relating to road financial reserves concerning the rates impact over the ten year period. · Financial strategy relating to the rates cap, rates by sector incidence and level of the uniform annual general charge. · Financial strategy relating to Council’s debt position graph without the debt repayment strategy. · Changes to key projects budgets for Dannevirke inverted syphon replacement and Eketāhuna wastewater treatment plant upgrade. · Table of overall rates increases over the ten year period.
3.2.5	Group Manager - Corporate Raj Suppiah spoke on the focus of the Long Term Plan during a period of growth for the district, and acknowledged the contribution of all those involved in preparing the Long Term Plan recommended for adoption to consult with the community.
3.2.6	The Mayor, Councillors and Chief Executive acknowledged the significant workload and many hours committed to the development of the Long Term Plan, noting this occurred during a period of Covid-19 and uncertainty arising from government reforms impacting on local government.
3.2.7	That the report from the Group Manager - Corporate dated 30 March 2021 concerning the adoption of supporting information for the Consultation Document 2021/2031 (as circulated) be received, and *That this matter be recognised as significant in terms of Section 76 of the Local Government Act 2002 and Council’s Significance and Engagement Policy, and* *That the Council:* a) *adopt the policies, strategies and documents detailed in paragraph 13 of this report as information defined as supporting information for the Draft Long Term Plan 2021/2031, and* b) in accordance with Section 100 of the Local Government Act 2002, the Council confirm the Draft Long Term Plan 2021/2031 budgets have been prepared based on reasonable judgement and assumptions, and it considers the projected financial results, including the projected operating deficit over the ten year period to be financially prudent given its financial position, the cumulative surplus projected over the ten year period and its financial management policies, and *That the Chief Executive is authorised to approve any final edits required to the supporting information to finalise the documents for distribution.* Crs Johns/Wards Carried

6.1	Anzac Day (Item 6.2)
6.1.1	Arrangements are progressing for the Anzac Day community service and parade held in Eketāhuna, with the road closures and traffic management plan approved for this event.
6.1.2	Names are being placed onto the memorial crosses made by the Menz Shed, and some Anzac Day flags have been purchased for the town.
6.1.3	Four riders from Eketāhuna Mounted Rifles will be present at the Anzac Day community service.
6.2	New Residents Welcome Afternoon Tea (Item 6.3)
6.2.1	Catering arrangements have been made with the Eketāhuna Club for this event held on 13 June 2021, with invitations being arranged to new residents and representatives from local community groups and clubs.

12.1	Electric Vehicle Charging Station and Town Centre CCTV Security Cameras Monitoring System
12.1.1	Following an on-site meeting held with Charge Net New Zealand it is considering installing an electric vehicle charging station on Haswell Street in the vicinity of the Eketāhuna Inn Hotel, Bar and Restaurant.
12.1.2	Manager - Strategy and Climate Change Peter Wimsett is working with Eketāhuna Police Officer Jymahl Glassey on possible options to consider extending the scope of the existing security cameras monitoring system in Eketāhuna.
12.2	Leave of Absence
12.2.1	Chairperson Board Member Charlie Death requested his apology for absence at the Board’s next meeting be noted and conveyed.
12.2.2	He will also be absent from the Tararua Emergency Management Committee meeting in May, and has requested Board Member Terry Carew attend on his behalf to represent the Board.

8.	Town Signage
8.1	Economic Development Adviser Angela Rule presented the town signage project and land of ranges district branding, and invited board members to determine their preferences for images and colours to be used for Eketāhuna signs.
8.2	Board Member Terry Carew will arrange a meeting with representatives from the Our Town Committee and board members to discuss the course of action proposed to be taken regarding this matter.

9.1	Tararua District Road Safety Group
9.1.1	In the absence of Deputy Chairperson Board Member Steen McGhie the Manager - Democracy Services Richard Taylor reported on the Tararua District Road Safety Group meeting held in Dannevirke on 23 March 2021, including reference to the following matters: · There were no representatives from Waka Kotahi New Zealand Transport Agency, New Zealand Police, Automobile Association or Accident Compensation Corporation in attendance at the meeting. · Horizons Regional Council Road Safety Coordinator Debbie Webster has been undertaking child restraint/seatbelt checks of vehicles in the district. · Tararua Alliance sponsored ten child restraints for use in the community, and these will be available on a case by case basis. · Waka Kotahi New Zealand Transport Agency has been requested to ensure the condition of the Saddle Road, Pahiatua Track and Ballance Valley Road routes are maintained and remain suitable as a vital link across the district and regions. · Reporting of small accidents/incidents and near misses is encouraged to enable data to be collated from the perspective of improving the road safety aspect. · Heavy vehicle movements are increasing within the district, and the capacity of bridges to cope with larger trucks (high productivity motor vehicles) is an issue being monitored. · Options for funding a driving simulator for the district are being considered. · The long grass on Mangaoranga Road is impeding vision for motorists, and a service request has been submitted seeking that concern be followed up and rectified.
10.	Riders Against Teenage Suicide
10.1	Kylie Jope outlined the intended arrangements for a riders against teenage suicide event to be held in the Eketāhuna Community Centre on 29 May 2021 commencing at 6.00pm.
10.2	Board members conveyed their support for this event, and thanked Kylie Jope for making these arrangements as a follow up to the previous initiative held to raise awareness in the prevention of teenage suicide and reach out to those that may need help.

11.	Correspondence
11.1	*That the correspondence as listed be received.* *(a) Loreen and Kerry Cunningham* *Re: Eketāhuna Camping Ground February report* *(b) Eketāhuna Our Town Incorporated* *Re: 11 March 2021 annual general meeting, committee meeting and* *reports* Carew/Death Carried
11.2	Eketāhuna Our Town Incorporated
11.2.1	An alternative arrangement is to be made to paint the white kiwi as the original quote accepted to undertake that work has not proceeded after previously being followed up and an extension of time provided.

Date	:	20 April 2021
To	:	Mayor and Councillors Tararua District Council
From	:	David Geary Director
Subject	:	Road Closure Requested Under the Tenth Schedule of the Local Government Act 1974
Item No	:	11.3