Dannevirke Community Board
Notice of Meeting
A meeting of the Dannevirke Community Board
will be held in the Council Chamber, 26 Gordon Street, Dannevirke on Monday 3 February 2020 commencing at 1.00pm.
Blair
King
Chief
Executive
Agenda
1. Present
2. Apologies
3. Public
Forum
A period of up to 30 minutes shall be set
aside for a public forum. Each speaker during the public forum section of
a meeting may speak for up to 5 minutes.
Standing Orders may be suspended on a vote
of three-quarters of those present to extend the period of public participation
or the period any speaker is allowed to speak.
With the permission of the Chairperson,
members may ask questions of speakers during the period reserved for public
forum. If permitted by the Chairperson, questions by members are to be
confined to obtaining information or clarification on matters raised by the
speaker.
Nicole McPeak (Senior Planning Officer)
will provide an update on progress with implementing the District Plan
provisions relating to derelict houses and vehicles.
4. Personal
Matters
5. Notification
of Items Not on the Agenda
Major items not on the agenda may be dealt
with at this meeting if so resolved by the Board and the chairperson explains
at the meeting at a time when it is open to the public the reason why the item
was not listed on the agenda and the reason why discussion of the item cannot
be delayed until a subsequent meeting.
Minor matters not on the agenda relating to
the general business of the Board may be discussed if the chairperson explains
at the beginning of the meeting, at a time when it is open to the public, that
the item will be discussed at that meeting, but no resolution, decision or
recommendation may be made in respect of that item except to refer it to a
subsequent meeting.
6. Confirmation
of Minutes 5
Recommendation
That the
minutes of the Dannevirke Community Board meeting held on 2
December 2019 (as circulated) be confirmed as a true and accurate record of the
meeting.
7. Matters
Arising from the Minutes
8. Tararua District Council Report 11
|
Recommendation
That the reports of the Tararua
District Council meetings held on 11 December 2019 (as circulated) and 29
January 2020 (as tabled) be received.
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9. Reports
9.1 Dannevirke
Community Board General Assistance Grants Scheme 19
10. Reports
from Board Representatives Appointed to Organisations and Assigned Responsibilities
11. Correspondence
12. Anzac
Day Community Concert
Agree the
Board’s intentions for arranging this year’s Anzac Day community concert
held in Dannevirke Town Hall, and funding the associated costs involved.
13. New
Ideas from Board Members
The Chairperson
invites board members to discuss any new ideas they would like the Board to
consider this year.
14. Chairperson’s
Remarks
15. Items
Not on the Agenda
16. Closure
Dannevirke Community Board
Minutes of a
meeting of the Dannevirke Community Board held in the Council
Chamber, 26 Gordon Street, Dannevirke
on Monday 2 December 2019 commencing at 1.00pm.
1. Present
Board Members
P F Walshe (Chairperson), T J Hynes (Deputy
Chairperson), W R Macdonald, K P Spooner-Taylor and
Cr E L Peeti-Webber (Council appointed Community Board member).
In
Attendance
Mr R Taylor - Governance
Manager
Speaker in the public forum
2. Apologies
3. Declaration
Required of Council Appointed Community Board Member
|
3.1
|
Council appointed Community Board member Cr E L Peeti-Webber made
and attested her board member’s declaration pursuant to Schedule 7
Clause 14 of the Local Government Act 2002. The Chairperson witnessed
the making and attesting of the declaration.
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4.
Public Forum
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4.1
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Dannevirke Market Day
|
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4.1.1
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Suresh Patel speaking as a business owner
and Dannevirke Chamber of Commerce committee member congratulated all board
members from the previous term on being re-elected, and commended the Board
on a job well done in arranging Dannevirke market day.
|
|
4.1.2
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Mr Patel acknowledged this was a well-run
event held at the right time of the year to coincide with Labour Day weekend
and Hawke’s Bay anniversary, thereby encouraging travellers to stop in
town.
|
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4.1.3
|
For future market days Mr Patel indicated
Dannevirke Chamber of Commerce could help with promoting and marketing the
event, and getting businesses to participate in greater numbers.
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4.1.4
|
The possibility of the Board considering
a theme for Dannevirke market day is suggested, and ensuring planning for the
event provides plenty of lead-in time through advance notice to attract more
stallholders.
|
|
4.1.5
|
The Board agree it will continue with
arranging Dannevirke market day, and the experience from this year was a good
learning curve to build on for future events.
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5. Personal
Matters
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5.1
|
The Board’s thanks are conveyed to
John Phillips and the owner of the 123 plus shop for providing use of their
vacant buildings in High Street on Dannevirke market day.
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6.
Notification of Items Not on the Agenda
7. Confirmation
of Minutes
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7.1
|
That the minutes of the Dannevirke Community Board meeting held
on
11 November 2019 (as circulated) be confirmed as a true and accurate record
of the meeting.
Hynes/Macdonald Carried
|
8. Matters
Arising from the Minutes
9. Tararua District Council Report
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9.1
|
That
the report of the Tararua District Council meeting held
on
27 November 2019 (as tabled) be received.
Spooner-Taylor/Macdonald
Carried
|
10. Reports from Board Representatives
Appointed to Organisations
and
Assigned Responsibilities
|
10.1
|
Dannevirke Information Centre
|
|
10.1.1
|
Board Member
Macdonald reported Dannevirke Information Centre is facing increasing costs
and needs more funding to assist offset expenditure to operate the running of
this facility.
|
|
10.1.2
|
The position
of part-time assistant to provide back up for the Dannevirke Information
Centre Manager is still vacant.
|
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10.2
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Dannevirke
and District A and P Association
|
|
10.2.1
|
Board Member
Macdonald reported Dannevirke and District A and P Association is progressing
arrangements for its annual show held from 31 January
to
2 February 2020.
|
|
10.3
|
Dannevirke
Brass Band
|
|
10.3.1
|
Board Member
Spooner-Taylor reported Dannevirke Brass Band held its Annual General
Meeting, and is getting ready for their busy period playing at various events
leading up to Christmas.
|
|
10.3.2
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Dannevirke
Brass Band shall be playing at the Dannevirke Christmas parade held on 7
December 2019, and will be supported by some out of town band members
travelling to assist them at this event.
|
|
10.4
|
Tararua
Community Youth Services
|
|
10.4.1
|
Board Member Hynes reported Tararua
Community Youth Services is arranging holiday programmes in December and
January that enable youth to participate in various activities.
|
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10.4.2
|
Tararua
Community Youth Services were delighted to receive the donation of a people
mover vehicle for its use that previously was provided to Dannevirke St John
by the Monty Fairbrother Trust.
|
|
10.5
|
Dannevirke
Chamber of Commerce
|
|
10.5.1
|
Board Member
Hynes reported Dannevirke Chamber of Commerce held after five’s
meetings at Bernie Walsh Aluminium and Glass Limited and Lammermoor Bed and
Breakfast.
|
|
10.5.2
|
Float entries
are still being received for this year’s Mitre 10 Dannevirke Christmas
parade held on 7 December 2019 at 12noon in High Street.
|
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10.6
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White
Ribbon Week Opening
|
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10.6.1
|
Board Member
Hynes attended the event for the opening of White Ribbon Week held in
Dannevirke.
|
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10.7
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Digital
Sign Installed on the Dannevirke Town Hall
|
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10.7.1
|
Board Member
Hynes circulated a draft memorandum of understanding with Dannevirke Information
Centre Incorporated for the management of the digital sign installed on the
Dannevirke Town Hall.
|
|
10.7.2
|
The digital
sign project funded by the Board provides a way of communication to promote
community events and happenings in the district, e.g. shows in the Dannevirke
Town Hall and Fountain Theatre, A and P show, Christmas parade and other
activities. The sign is not to be used for commercial purposes, i.e.
advertising businesses or their promotions.
|
|
10.7.3
|
The
Dannevirke Information Centre Manager is responsible for updating and
managing the information displayed on the sign, and the Board shall cover the
costs of its maintenance and any software upgrades.
|
|
10.7.4
|
The sign
operates daily between the hours of 6.00am and 11.00pm, or at any such other
times agreed by the Board in consultation with Dannevirke Information
Centre. This provides flexibility regarding the ability to change the
signs operating hours where this is considered it may be required.
|
|
10.7.5
|
The Board
will pay Dannevirke Information Centre Incorporated the sum of $500 per annum
plus GST to cover the costs of power and administration.
|
|
10.7.6
|
Payment will
be made annually in advance commencing from 1 December 2019 on receiving an
invoice from Dannevirke Information Centre Incorporated.
|
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10.7.7
|
That
the draft memorandum of understanding between the Board and Dannevirke
Information Centre Incorporated for managing the digital sign installed on
the Dannevirke Town Hall be ratified, and
That the Board’s Chairperson
is authorised to sign this document on behalf of the Board in conjunction
with a representative of Dannevirke Information Centre Incorporated.
Hynes/Macdonald Carried
|
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10.8
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Tararua
Alliance Expo
|
|
10.8.1
|
The Board convey its appreciation for the
opportunity to attend the Tararua Alliance expo held as part of the elected
members induction, and thank the Alliance Delivery Manager and his team for
arranging this very interesting and informative event.
|
|
10.9
|
Dannevirke
Spring Festival
|
|
10.9.1
|
Board Member
Macdonald reported this year’s Dannevirke Spring Festival went well,
and thanks are conveyed to Dannevirke News and Bush Telegraph reporters for
assisting to promote and inform the community about the programme of events
arranged.
|
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10.10
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Community
Walkway
|
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10.10.1
|
Board Member Hynes reported Ernie Christison Contracting is
undertaking the project to extend the community walkway down Cole Street, and
it is anticipated work will commence next week.
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11. Correspondence
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11.1
|
That the correspondence as listed be received.
a) Dannevirke
Community
Patrol
12 September 2019
Re: Thanks for annual funding grant
b) Dannevirke Lions Club Project
Committee
24 September 2019
Re: Tipapakuku Road lookout site
c) Dannevirke
Athletic
Club
11 November 2019
Re: Request for financial assistance to
offset Dannevirke Domain hire
charges
d) Dannevirke St
John 12
November 2019
Re: Request for financial assistance towards
costs of cadets educational development
trip
e) Dannevirke Brass
Band
19
November 2019
Re: Request for financial
assistance to offset
band members travel
costs
f) Dannevirke
and District A and P Association 22
November 2019
Re: Request for financial assistance towards
A and P show
costs
Hynes/Spooner-Taylor Carried
|
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11.2
|
Dannevirke Lions Club Project Committee
|
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11.2.1
|
Board Member Hynes outlined the proposed Dannevirke
Lions Club project to tidy up and enhance the lookout site on Tipapakuku Road
to make this area a local destination for walkers, cyclists and motorists to
enjoy the view looking across the town’s geographical features with the
Ruahine Range in the background.
|
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11.3
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Dannevirke Athletic Club
|
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11.3.1
|
That the Board grant from its discretionary funds the sum of $171
to cover the cost of Dannevirke Athletic Club’s Dannevirke Domain hire
charges for the 2019/20 season.
Macdonald/Hynes Carried
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11.4
|
Dannevirke St John
|
|
11.4.1
|
That the Board grant from its discretionary funds the sum of $1000
to Dannevirke St John as assistance towards the costs of their cadets
educational development trip to Wellington Zoo and Owlcatraz held in
mid-March 2020 to learn important life skills and assist with passing badge
work.
Walshe/Spooner-Taylor Carried
|
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11.5
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Dannevirke Brass Band
|
|
11.5.1
|
That the Board grant from its discretionary funds the sum of $500
to Dannevirke Brass Band for providing petrol vouchers to help offset the
costs of out of town band members travelling to play at the Dannevirke
Christmas parade.
Hynes/Macdonald Carried
|
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11.6
|
Dannevirke
and District A and P Association
|
|
11.6.1
|
That
the Board grant from its discretionary funds the sum of $1,800 to Dannevirke
and District A and P Association as assistance towards the cost of first aid
expenses relating to arranging the annual show held from 31 January to 2
February 2020 at the showgrounds.
Macdonald/Spooner-Taylor Carried
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12.
Chairperson’s Remarks
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12.1
|
Assigned Responsibilities
|
|
12.1.1
|
The following
assigned responsibilities are agreed to fulfil the roles specified for the
Board’s term of office:
·
Anzac Day community concert - Board Member
Macdonald
·
Anzac Day/Armistice Day wreath -
Chairperson/Deputy Chairperson or their nominee
·
Dannevirke market day - Chairperson and Board
Member Spooner-Taylor
·
Wackrow Memorial Youth Award - All board
members
·
Dannevirke Spring Festival - Board Member
Macdonald
|
|
12.2
|
Liaison with Rural Communities
|
|
12.2.1
|
The Board note the appointment of
Council’s representatives to liaise with rural communities, and
welcomes the opportunity to join them when they attend meetings with those
residents and their groups in the Board’s area.
|
13. Items
Not on the Agenda
There being no further business the
Chairperson thanked those present for their attendance and contributions, and
declared the meeting closed at 2.15pm.
____________________________
Chairperson
8.1 Tararua
District Council Reports
Attachment 1 Tararua
District Council Minutes 11 December 2019
Tararua District Council
Minutes of a
meeting of the Tararua District Council held in the Council Chamber, 26 Gordon
Street, Dannevirke on Wednesday 11 December 2019 commencing at 1.00pm.
1. Present
Her Worship the
Mayor - Mrs T H Collis, Crs E L Peeti-Webber (Deputy Mayor),
A K Franklin, S A Hull, C J Isaacson,
P A Johns, K A Sutherland, R A Treder
and S M Wards.
In
Attendance
Mr B King - Chief
Executive
Mr R Taylor - Governance
Manager
Mr M Maxwell - Economic
Development and Communications Manager
Ms A Yonge - Programme
and Projects Manager
Mr C Lunn - Manager
Regulatory Services
Mr D Watson - Group
Manager Plant and Property
Mr D LeMar - Financial
Accountant
Mr P Wimsett - Manager
Strategy and District Development
Mr M Thomas - Strategy
and Policy Adviser
Mr R Suppiah - Chief
Financial Officer
Mr C McKay - Finance
Manager
Mr M Alben - Projects
Manager
Mr H Featonby - Alliance
Asset Manager
Mr S Lee - Filtar
Alliance Manager (for item 15.2)
2. Council
Prayer
|
2.1
|
The Mayor
opened the meeting with the Council Prayer.
|
|
2.2
|
Following
the Council Prayer a moment of silence was observed for the people that
tragically died when Whakaari/White Island volcano erupted.
|
3. Apologies
4. Public
Forum
|
4.1
|
Season’s Greetings
|
|
4.1.1
|
Santa
Claus entered the meeting to wish Council a Merry Christmas, and convey
thanks and appreciation for its commitment and work in the best interests of
the district.
|
5. Notification
of Items Not on the Agenda
6. Declarations
of Conflicts of Interest in Relation to this Meeting’s Items of Business
7. Personal
Matters
|
7.1
|
Council note and acknowledge the following:
· Rebecca Mahoney on
being nominated for New Zealand Rugby Referee of the Year Award
· Clayton Locke
(Deputy Rural Fire Chief for Wairarapa and Tararua) on being part of the New
Zealand contingent deployed to Australia to fight bushfires
· Moira Paewai on being appointed to Pukaha Mount Bruce Board
|
8.
Confirmation of Minutes
|
8.1
|
That the minutes of the Council
meeting held on 27 November 2019 (as circulated) be confirmed as a true and
accurate record of the meeting.
Crs Franklin/Hull Carried
|
9. Any Matters Arising from the Minutes not
otherwise dealt with in the Agenda
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9.1
|
Delegations of Functions to Community
Boards (Item 10.1.21)
|
|
9.1.1
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Clarification
is provided regarding the way Council specifies the functions delegated to
Community Boards and the roles and responsibilities of Community Committees.
|
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9.1.2
|
Both Dannevirke and Eketahuna Community
Boards are subject to the provisions of the Local Government Act and Council
specifies the functions delegated to them.
|
|
9.1.3
|
Woodville Districts’ Vision and
Pahiatua On Track Community Committees are incorporated societies that operate
under an agreement with Council specifying their roles and responsibilities
for the provision and delivery of services in those areas.
|
10.
Reports
|
10.1
|
Councillors Remuneration Following the 2019 Election
|
|
10.1.1
|
That the report from the Governance Manager dated 4 December 2019
concerning Councillors remuneration following the 2019 election (as
circulated) be received, and
That
Council propose for the Remuneration Authority’s approval the below
recommendations for the remuneration of Councillors following the 2019
election, thereby acknowledging the new structure adopted for committees
involves all Councillors as members, their associated roles and appointments
held in representing the district on various external committees, Community
Boards and Community Committees and liaising with rural communities:
· Deputy
Mayor
$49,094 per annum
· Councillor
$37,750 per annum
And that a further report be presented to consider amending
Council’s allowances and expenses policy to include the option of
paying a childcare allowance as a contribution towards an elected members
expenses incurred for childcare while the member is engaged on local
authority business.
Crs Johns/Isaacson Carried
|
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10.2
|
Staff Report
|
|
10.2.1
|
Woodville Water Treatment Plant
|
|
10.2.1.1
|
The leak
detection firm engaged to review Woodville’s urban reticulation network
has at this time identified two significant leaks on McLean Street and
Woodlands Road.
|
|
10.2.1.2
|
Thanks are conveyed to the team of staff
who worked around the clock to ensure Woodville residents had drinking water
during the recent critical water shortage.
|
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10.2.1.3
|
Thanks are also conveyed to Norsewood,
Dannevirke and Otane Fire Brigades for use of their water tankers and
Fonterra for a truck and trailer to supply sufficient treated water from
Dannevirke supply to enable Woodville water treatment plant backwash to be
completed.
|
|
10.2.1.4
|
The need for
all residents to conserve water is emphasised to ensure supplies remain
resilient over the forecast hot summer ahead.
|
|
10.2.1.5
|
Council
expects to implement alternate day hosing restrictions district-wide in the
near future.
|
|
10.2.1.6
|
The need to
complete the further review of the Water Supply Bylaw in 2020 is emphasised,
particularly regarding options to deal with extraordinary connections and
moving to restricted flows through capping the supply of water available for
their use.
|
|
10.2.2
|
Residential Growth Study Initial
Results
|
|
10.2.2.1
|
Work has been done to determine where
infill residential development can occur within the district, and capacity of
wastewater infrastructure and the potable water supply network to cater for
future growth requirements.
|
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10.2.2.2
|
Rezoning of areas for residential
development requires a District Plan change process to occur, including the
completion of providing justification and analysis information to support
such changes proposed for consideration.
|
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10.2.3
|
Liquefaction-prone Ground
|
|
10.2.3.1
|
Council is required to assess building
consent plans and specifications to ensure the proposed work will comply with
the building code regarding structural performance.
|
|
10.2.3.2
|
Ministry of Business, Innovation and
Employment has extended nationally the standard to define good ground and how
buildings should be stable, not degrade and withstand physical conditions to
protect lives and other property.
|
|
10.2.3.3
|
As a result of that change Council will
need to map liquefaction-prone areas of the district by 28 November 2021.
|
|
10.2.4
|
Proposed National Policy Statement for
Indigenous Biodiversity
|
|
10.2.4.1
|
Ministry for the Environment has started
consultation on the proposed National Policy Statement for Indigenous
Biodiversity, and this matter will be mentioned to the district’s iwi
at the Mayor and Chief Executive’s regular meeting with their
representatives.
|
|
10.2.5
|
District-wide RSA Cemetery Inspections
|
|
10.2.5.1
|
A
representative from Veterans Affairs visited the district’s service
cemeteries, and was very impressed with their standard ranking them within
the top 10% in the country.
|
|
10.2.5.2
|
This acknowledgement is a tribute to the
Community Assets and Property Manager Colin Veale who retires today from that
position after giving twenty-four years of service to Council, and as
recognition of his work and commitment to the district a tree was planted at
Dannevirke Domain.
|
|
10.2.6
|
Toilets
|
|
10.2.6.1
|
It is noted that recent upgrades have
been undertaken to Norsewood RSA Memorial Hall and Pahiatua Bush Multisport
complex toilets.
|
|
10.2.6.2
|
In undertaking such projects the design
of these public facilities is a consideration to ensure they are easily
accessible and user friendly.
|
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10.2.7
|
Old Man’s Beard Research
|
|
10.2.7.1
|
A PHD student from Massey University who
is studying the biology and control of old man’s beard is going to
conduct a research trial at the Hopelands Reserve in Kumeroa.
|
|
10.2.8
|
Welcome Packs
|
|
10.2.8.1
|
The welcome packs sent out by Tararua
i-SITE Visitor Information Centre to new residents are appreciated, and will
be reviewed next year to make them more relevant to each community.
|
|
10.2.9
|
Regional Sport Facilities Plan
|
|
10.2.9.1
|
Council is still to consider committing
to the Regional Sport Facilities Plan and contributing funding towards its
implementation.
|
|
10.2.10
|
That
the report from the Chief Executive dated 4 December 2019 concerning an update
on key projects and items of interest to the Council (as circulated) be
received.
Crs
Sutherland/Franklin Carried
|
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11.
|
2020/2021 Draft Annual Plan
|
|
11.1
|
That
Council confirm the following dates for workshop briefing sessions to be held
to discuss the 2020/2021 Draft Annual Plan:
29 January 2020 at 9.00am
(half day)
25 February 2020 at 9.00am (full
day)
26 February 2020 at 9.00am (half
day)
17 March 2020 prior
to Audit and Risk Committee meeting at 1.00pm
25 March 2020 at
9.00am (half
day if required)
27 May 2020 at 9.00am (half
day if required)
24 June 2020 at
9.00am (half
day)
Mayor Collis/Cr Johns Carried
|
12. Portfolio
Reports
|
12.1
|
Events and Meetings
|
|
12.1.1
|
The Mayor and Councillors reported on the
following official events and meetings they had attended:
|
Cr
Peeti-Webber
(Deputy Mayor)
|
· Regional Transport Committee and Regional Emergency Management
Committee meetings (also attended by the Mayor)
· Dannevirke High School prize-giving (also attended by the Mayor)
|
|
Cr Sutherland
|
· Forestry portfolio meeting (also attended by the Mayor and Cr
Johns)
|
|
Cr Isaacson
|
· Pukaha Mount Bruce National Wildlife Centre function to thank
its supporters
|
|
Cr Hull
|
· Pahiatua Main Street upgrade meeting
· Bush Multisport Trust function
|
|
Mayor and Councillors
|
· Local Government New Zealand Zone 3 meeting in Palmerston North
· Three waters reforms presentation in Fielding
|
|
|
12.2
|
Akitio/Pongaroa
|
|
12.2.1
|
Cr Wards is initiating contacts in Akitio/Pongaroa as
Council’s appointed liaison representative with those rural
communities.
|
13. Mayoral Matters
|
13.1
|
Te Apiti-Manawatu Gorge Book Launch
|
|
13.1.1
|
Te Apiti-Manawatu Gorge book launch will
be held on 13 December 2019 at the Central Library in Palmerston North and
the next day in Woodville’s Fountaine Square to coincide with the
town’s Christmas parade and market.
|
14.
Items Not on the Agenda
|
14.1
|
Nil
|
|
14.2
|
The
meeting adjourned at 2.30pm, and resumed at 2.35pm.
|
|
15.
|
Public Excluded
Items of Business
|
|
15.1
|
That the public be excluded
from the following parts of the proceedings of this meeting, namely:
· Residential land options and the Council's role for a
comprehensive housing development
· Pahiatua water treatment plant project update
· Metered water charges write-off request
The general subject of each
matter to be considered while the public is excluded, the reason for passing
this resolution in relation to each matter, and the specific grounds under
Section 48 (1) of the Local Government Official Information and Meetings Act
1987 for the passing of this resolution follows.
|
General
subject matter to be considered
|
Reason for
passing this resolution in relation to each matter
|
Ground(s)
under Section 48(1) for the passing of this resolution
|
|
Residential land options and
the Council's role for a comprehensive housing development
|
To protect commercial and industrial negotiations
|
Section (1)(a)(i)
|
|
Pahiatua water treatment plant project update
|
To protect the commercial position of a third party
|
Section (1)(a)(i)
|
|
Metered water charges
write-off request
|
To protect the privacy of natural persons
|
Section (1)(a)(i)
|
This resolution is made in reliance
on Section 48 (1) (a) of the Local Government Official Information and
Meetings Act 1987 and the particular interest or interests protected by
Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as follows:
s7(2)(i) The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
s7(2)(b)(ii) The
withholding of the information is necessary to protect information where the
making available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject of
the information.
s7(2)(a) The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
And that Stephen Lee, Filtar Alliance Manager is permitted to
remain at this meeting after the public has been excluded because of his
knowledge of the Pahiatua water treatment plant project.
Crs
Sutherland/Wards Carried
|
|
15.5
|
That open meeting be resumed.
Crs Johns/Hull Carried
|
|
15.6
|
That the following decisions taken with the public excluded be
confirmed in open meeting:
|
|
|
Item 15.2 - Pahiatua Water Treatment Plant Project Update
|
|
|
That the revised budget of $5,530,232 and project timeframe
of August 2020 for water delivery be approved.
|
|
|
Item 15.4 - Metered Water Charges Write-off Request
|
|
|
That Council agree to remit calculated charges amounting to
$316.48 relating to invoices for water charges incurred as the result of leaks
in the property’s water pipelines.
Crs Johns/Wards Carried
|
There being no
further business the Mayor thanked those present for their attendance and
contributions, and declared the meeting closed at 3.10pm.
____________________________
Mayor
|
Date
|
:
|
27 January 2020
|
|
To
|
:
|
Chairperson and
Board Members
Dannevirke
Community Board
|
|
From
|
:
|
Richard Taylor
Governance
Manager
|
|
Subject
|
:
|
Dannevirke
Community Board General Assistance Grants Scheme
|
|
Item No
|
:
|
9.1
|
1. Reason
for the Report
1.1 It
has been the previous practice of the Dannevirke Community Board to undertake
an annual review of this scheme prior to inviting applications.
2. Background
2.1 Attached
to this report please find a copy of the existing guidelines.
2.2 Also
included for the reference of board members is a list of grants approved last
year by the Board at its April meeting.
2.3 The
following represents a reconciliation of the Board’s General Assistance
Grants Scheme account.
$
|
Opening balance 2018-2019
|
|
14,595.89
|
|
2019-2020 approved budget
|
|
33,500.00
|
|
|
|
48,095.89
|
|
Less expenditure to date
|
|
28,034.17
|
|
|
|
20,061.72
|
|
Less funding committed but not yet
uplifted:
|
|
|
|
Makotuku Progressive
Association
|
600.00
|
|
|
Ngati Kahungunu
|
265.00
|
|
|
Dannevirke Rotary Club
|
5,000.00
|
|
|
Christmas lights installation
|
3,000.00
|
|
|
|
8,865.00
|
|
|
Balance available for allocation
|
|
$11,196.72
|
2.4 It
is noted the replacement of Christmas lights will be required in the next
financial year.
3. Significance
Assessment
3.1 The
proposed actions recommended to the Board are not considered to be significant
in terms of the Council’s policy on significance and engagement.
4. Conclusion
4.1 To
enable this year’s annual funding round to proceed the following
recommendation is made for the Board’s consideration.
|
Recommendation
That the report from the Governance
Manager dated 27 January 2020 concerning Dannevirke Community Board General
Assistance Grants Scheme (as circulated) be received, and
That applications be invited for
funding from Dannevirke Community Board’s 2019-2020 General Assistance
Grants Scheme, and
That
the closing date for applications be Friday 6 March 2020 at 5.00pm.
|
Attachments
1⇩. General
Assistance Grants Scheme
9.1 Dannevirke
Community Board General Assistance Grants Scheme
Attachment 1 General
Assistance Grants Scheme
