Agenda of Council meeting

Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 26 June 2019 commencing at 1.03pm.

1. Present

Her Worship the Mayor - Mrs T H Collis, Crs J E Crispin, A K Franklin, S A Hull, C J Isaacson, P A Johns, K A Sutherland and A J Thompson.

In Attendance

Mr B King - Chief Executive

Mr R Taylor - Governance Manager

Mr M Maxwell - Economic Development and Communications Manager

Mr R Suppiah - Chief Financial Officer

Mr W Labuschagne - Senior Financial Accountant

Mr C McKay - Finance Manager

Mr R Cannon - Alliance Performance Manager

Ms R Linkhorn - Senior Projects Advisor

Mr D Watson - Group Manager Plant and Property

Mr M Thomas - Strategy and Policy Adviser

Ms E Roberts - Revenue Manager

2. Council Prayer

2.1	The Mayor opened the meeting with the Council Prayer.

3. Apologies

3.1	*That an apology be sustained from Cr A L Benbow (Deputy Mayor) for non-attendance at the meeting.* *Crs Isaacson/Thompson Carried*

4. Public Forum

4.1

Nil

5. Notification of Items Not on the Agenda

5.1

Nil

6. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

6.1

Nil

7. Personal Matters

7.1

Nil

8. Confirmation of Minutes

8.1	*That the minutes of the Council meeting held on 29 May 2019 (as circulated) be confirmed as a true and accurate record of the meeting.* *Crs Thompson/Sutherland Carried*

9. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda

9.1	Signage Notifying When Saddle Road is Closed (Item 10.4.3)
9.1.1	New Zealand Transport Agency has been contacted to convey the concern raised regarding a lack of signage in Woodville notifying drivers when the Saddle Road is closed.
9.2	Proposed Sale of Birch North Forest (Item 11.3.1)
9.2.1	Crs Crispin and Sutherland have both formally withdrawn from any direct involvement with Property Brokers submitting an expression of interest to market the proposed sale of this property.

10. Community Boards and Community Committees Reports

10.1

Dannevirke Community Board

10.1.1

That the report of the Dannevirke Community Board meeting held on 4 June 2019 (as circulated) be received.

Crs Johns/Thompson Carried

10.2

Eketahuna Community Board

10.2.1

That the report of the Eketahuna Community Board meeting held on 7 June 2019 (as circulated) be received.

Crs Johns/Thompson Carried

10.3

Pahiatua On Track

10.3.1

That the report of the Pahiatua On Track meeting held on 5 June 2019 (as circulated) be received.

Crs Johns/Thompson Carried

10.4	Woodville Districts' Vision
10.4.1	*That the report of the Woodville Districts’ Vision meeting held on 4 June 2019 (as circulated) be received.* *Crs Johns/Thompson Carried*
10.4.2	Lighting Around Fountaine Square Band Stand
10.4.2.1	Cr Johns will follow up with Woodville Districts’ Vision to ascertain if it has sent to Council staff a detailed request to upgrade the lighting around Fountaine Square Band Stand.

11. Reports

11.1

Draft Memorandum of Partnership with Ngati Kahungunu

11.1.1

That the report from the Chief Executive dated 20 June 2019 concerning the draft Memorandum of Partnership with Ngati Kahungunu (as circulated) be received, and

That Council agree to enter into the Memorandum of Partnership with Ngati Kahungunu as set out in the draft document presented to Council, and

That the Mayor and Chief Executive be authorised to sign the Memorandum of Partnership with Ngati Kahungunu on behalf of Council at a suitable joint function arranged for this purpose.

Mayor Collis/Cr Hull Carried

11.2	Audit and Risk Committee
11.2.1	*That the report of the Audit and Risk Committee meeting held on 11 June 2019 (as circulated) be received.* Crs Franklin/Crispin Carried
11.2.2	Zero Carbon Bill
11.2.2.1	The Manager Strategy and District Development is reviewing the Society of Local Government Managers and Local Government New Zealand submissions on the Zero Carbon Bill.
11.2.2.2	This will assist in preparing a submission from Council concerning that legislation and its likely impact and implications for the district.

11.3	Adoption of Council's 2019/20 Annual Plan and Schedule of Fees and Charges
11.3.1	The Chief Financial Officer, Finance Manager and Senior Financial Accountant presented the 2019/20 Annual Plan based on a 4.2% rates increase which is under the maximum rates limit cap of 4.3%.
11.3.2	This ensures Council can continue to invest in improving and maintaining the district’s infrastructure, along with meeting legislative requirements.
11.3.3	The cost pressures Council is facing in delivering its work programmes and service levels means that significant changes which draw on resourcing could pose a challenge, and necessitate re-prioritisation or overspend in budget lines/projects.
11.3.4	*That the report from the Finance Manager dated 19 June 2019 concerning the adoption of Council's 2019/20 Annual Plan and Schedule of Fees and Charges (as circulated) be received, and* *That Council adopt the 2019/20 Annual Plan and the Fees and Charges Schedule subject to the correction of any typographical errors or changes which may be required, and* *That Council note and approve Solid Waste Management, Animal Control, Footpaths and Cemeteries activities fall outside the funding limits of its Revenue and Financing Policy.* Crs Hull/Crispin Carried

11.3.5

The work undertaken to prepare and present the 2019/20 Annual Plan is acknowledged, along with the results in producing a budget that achieves an acceptable outcome to respond to the issues and challenges facing the district.

11.4

Rates Resolution for the 2019/20 Financial Year

11.4.1

That the report from the Revenue Manager dated 19 June 2019 concerning the rates resolution for the 2019/20 financial year (as circulated) be received, and

That the Tararua District Council set the rates under Section 23 of the Local Government (Rating) Act 2002, the due dates for payment under Section 24 of the Local Government (Rating) Act 2002 and authorise the addition of penalties for unpaid rates under Section 57 of the Local Government (Rating) Act 2002 for the year commencing on 1 July 2019 and ending on 30 June 2020 as follows:

Please note:

· All references to sections are to sections of the Local Government (Rating) Act 2002.

· All amounts stated are GST inclusive.

General Rate

Pursuant to Sections 13(2)(a) and 14, a general rate in the dollar of $0.00127826 of land value per rating unit in the district.

Uniform Annual General Charge

Pursuant to Section 15(1)(a), a uniform annual general charge as a fixed amount of $588.68 per rating unit in the district.

Libraries and Swimming Pools

Pursuant to Sections 16(3)(a) and 16(4)(a), a targeted rate as a fixed amount of $248.88 per rating unit in the district.

Specified Services Targeted Differential Rate

Pursuant to Sections 16(3)(b) and 16(4)(b), a rate in the dollar of land value for Rural and Urban properties, and capital value for Industrial/Commercial properties as follows:

Rural properties Nil

Urban properties $0.00079174

Industrial/Commercial properties Rural $0.00104384

Industrial/Commercial properties Urban $0.00177639

Targeted Roading Rate

Pursuant to Sections 16(3)(a) and 16(4)(a), a uniform rate in the dollar of $0.00154750 on the land value per rating unit in the district.

Targeted Differential Uniform Roading Rate

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate, set on a differential basis as an amount per rating unit for the different categories of rateable land as follows:

Rural properties $274.93

Urban properties $ 41.26

Industrial/Commercial $ 87.40

Refuse and Recycling Targeted Differential Uniform Rate

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate, set on a differential basis as an amount per rating unit for the different categories of land as follows:

Rural properties $ 47.03

Urban properties $159.16

Industrial/Commercial $132.30

Urban Water Rate

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate set differently as follows:

· An amount of $470.50 per separately used or inhabitable parts of a rating unit which receives an ordinary supply of water from an urban water supply.

· An amount of $235.25 on every rating unit where an ordinary supply is available but is not connected, being a property situated within 100 metres from the water system and could be effectively connected to the water system, except for rateable properties on metered supply and the Pongaroa Water Supply.

Water Metered Rate

Rating units on metered supply that are assessed rates under Sections 16(3)(b) and Sections 16(4)(b), 19(2)(a) and 19(2)(b) as follows:

All extraordinary users:

· A targeted rate charged quarterly as an amount of $132.62 per rating unit.

· Plus quantities in excess of 80 cubic metres supplied during each consecutive three month period to be charged at $1.72 per m3.

All large industrial and intake line users:

· A targeted rate charged quarterly as an amount of $132.62 per rating unit.

· Plus quantities in excess of 80 cubic metres supplied during each consecutive three month period to be charged at $0.86 per m3.

Pongaroa Water Rate

Pursuant to Section 19(2)(a), a targeted rate as an amount of $97.52 per unit of water supplied from the Pongaroa Water Supply.

Urban Wastewater Rate (excluding educational establishments, multiple unit residential properties and properties charged trade waste fees)

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate, set on a differential basis for urban wastewater as follows:

An amount of $533.23 per separately used or inhabitable parts of a rating unit connected to the wastewater system, and

On every connected rating unit with 4 or more water closets/urinals, an amount of $177.72 for each water closet or urinal excluding the first 3, and excluding any in addition to 12; and

An amount of $266.61 on every rating unit where wastewater is available but is not connected, being a property situated within 100 metres from the wastewater system and it could be effectively connected to the wastewater system.

Urban Wastewater Rate - educational establishments and multi-unit residential properties

Pursuant to Sections 16(3)(b) and 16(4)(b), for educational establishments and multi-unit residential properties a targeted uniform rate of $533.23 on each water closet/urinal connected to the urban wastewater system.

Educational establishments are as defined under Schedule 1, Clause 6 of the Local Government (Rating) Act 2002.

Urban Stormwater Rate

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted uniform rate of $151.77 on every rating unit in the Tararua District stormwater drainage area as a fixed amount per rating unit.

Town Centre Refurbishment Rate - Dannevirke

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate, set on a differential basis of a fixed amount of $15.32 on every rating unit in the North Ward and a fixed amount of $12.50 on every rating unit in the South Ward where a Lump Sum Contribution has not been elected under Part 4A comprising Sections 117A to 117N and Schedule 3A.

Town Centre Refurbishment Rate - Woodville

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate set on a differential basis of $9.35 on every rating unit in the North Ward and of $11.62 on every rating unit in the South Ward.

Town Centre Refurbishment Rate - Eketahuna

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate set on a differential basis of $6.51 on every rating unit in the North Ward and of $8.09 on every rating unit in the South Ward.

Town Centre Refurbishment Rate - Pahiatua

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate set on a differential basis of $23.89 on every rating unit in the North Ward and of $29.69 on every rating unit in the South Ward.

Due Date for Payment of Rates

Rates and charges for the year ending on 30 June 2020 will be assessed in four instalments, which will become due and payable on the following dates:

*Instalment*	*Due date*	*Instalment period*
*Instalment 1*	*31 August 2019*	*1 July 2019 to 30 September 2019*
*Instalment 2*	*30 November 2019*	*1 October 2019 to 31 December 2019*
*Instalment 3*	*29 February 2020*	*1 January 2020 to 31 March 2020*
*Instalment 4*	*31 May 2020*	*1 April 2020 to 30 June 2020*

Charges for water metered rates for the year ending on 30 June 2020 will be assessed in four instalments, which will become due and payable on the following dates:

*Instalment*	*Meters Read*	*Due date*
*Instalment 1*	*September 2019*	*20 October 2019*
*Instalment 2*	*December 2019*	*20 January 2020*
*Instalment 3*	*March 2020*	*20 April 2020*
*Instalment 4*	*June 2020*	*20 July 2020*

Penalties

That Council resolves pursuant to Section 57 and Section 58 to authorise the following penalties to be added on unpaid rates:

For all rates other than water metered rates:

a) A penalty under Section 58(1)(a) of 10 percent on so much of any instalment that has been assessed after 1 July 2019 and which is unpaid by due date for payment, to be applied on the day after the due date (Instalment penalty).

The scheduled dates to add the penalties to the unpaid rates are as at the following dates:

*Instalment Due Date*	*Rates Penalty Date*
*31 August 2019*	*1 September 2019*
*30 November 2019*	*1 December 2019*
*29 February 2020*	*1 March 2020*
*31 May 2020*	*1 June 2020*

b) A penalty under Section 58(1)(b) of 10 percent on so much of any rates assessed before 1 July 2019 which remain unpaid on 8 July 2019 (Arrears penalty).

c) A charge under Section 58(1)(c) of 10 percent on so much of any rates to which a penalty has been added under (b) above which remain unpaid on 8 January 2020 (Arrears penalty).

For water metered rates:

d) A charge under Section 58(1)(a) of 10 percent on so much of any water metered rates if the rates remain unpaid a day after the due date.

The scheduled dates to add the penalties to the unpaid water metered rates are as at the following dates:

*Instalment Due Date*	*Water Metered Penalty Date*
*20 October 2019*	*21 October 2019*
*20 January 2020*	*21 January 2020*
*20 April 2020*	*21 April 2020*
*20 July 2020*	*21 July 2020*

Discount

Pursuant to Section 55(3) a 3 percent discount will be provided where a ratepayer makes full payment of the 2019/20 rates on or before 31 August 2019.

Crs Johns/Crispin Carried

11.4.2

The Revenue Manager is thanked for the many hours of work undertaken to enable the rates resolution to be prepared and presented for the 2019/20 financial year.

11.5

Class 4 Gambling and Racing Board Venue Policy

11.5.1

That the report from the Strategy and Policy Adviser dated 19 June 2019 concerning the Class 4 Gambling and Racing Board Venue Policy (as circulated) be received, and

That the submissions forwarded on the draft Class 4 Gambling and Racing Board Venue Policy review be noted and the officer’s comments recommended as the response be confirmed, and

That the current Sinking Lid Policy with a target to reduce the number of Class 4 gaming machines in the district to 100 and the Relocation Policy be retained, noting the desired reduction to the number of venues and machines is being achieved, and

That Council adopt the Class 4 Gambling and Racing Board Venue Policy set out in appendix 1 of this report.

Crs Johns/Sutherland Carried

11.6	Staff Report
11.6.1	Route 52 Funding
11.6.1.1	Work being undertaken to update the business case for Route 52 funding is noted relative to Provincial Growth Fund announcements concerning a log rail port in Dannevirke and funding received by Central Hawke’s Bay District Council for 40 kilometres of Route 52.
11.6.1.2	This Council’s updated business case is now for 65 kilometres of Route 52 and Weber Road, and requires deterioration modelling to show how logging traffic over the next fifteen years will impact on the safety and resilience of that key route.
11.6.2	Roading Maintenance
11.6.2.1	An item should be included in a future Council Bush Telegraph page to inform residents about the programme of works being undertaken on maintenance metaling and grading of the district’s unsealed roads.
11.6.3	Route 52 84/2.95 Kilometres
11.6.3.1	The use of the “Live Smiles” system on Route 52 to rectify an ongoing problem with debris sliding down onto the road is noted with interest.
11.6.3.2	The concept behind this repair solution is to look at bio-engineering the face with pocket fascines of shrub willow that will hold the face material in place until the willow grows into the slope.
11.6.3.3	This innovative approach should also be included as an item in a future Council Bush Telegraph page, and further updates on this matter are requested relative to its success.
11.6.4	Tourism and Cycle/Walkways Strategies
11.6.4.1	Positive feedback is being received regarding the work being undertaken on the district’s tourism and cycle/walkways strategies outlined at the workshop held in Pahiatua.
11.6.5	Pahiatua Community Civil Defence Response Group
11.6.5.1	There was a great turnout at the meeting held for organisations in the Pahiatua community with a role in Civil Defence Emergency Management, and a new committee has been formed.
11.6.5.2	The District Resilience Manager is thanked for his work and assistance in helping coordinate these arrangements and providing support at this meeting.
11.6.6	*That the report from the Chief Executive dated 20 June 2019 concerning an update on key projects and items of interest to the Council (as circulated) be received.* *Crs Thompson/Franklin* *Carried*

12. Portfolio Reports

12.1

Events and Meetings

12.1.1

The following Councillors and the Mayor reported on official events and meetings they had attended:

Cr Hull	· Regional InterAgency Network meeting · Elder Awareness Day at Waireka Home (also attended by the Mayor and Cr Franklin) · Pahiatua Main Street upgrade project meeting · Bank of New Zealand mobile banking presentation in Palmerston North (also attended by the Mayor) · Horizons Regional Council Passenger Transport Service Committee meeting · Pahiatua Community Civil Defence Response Group meeting (also attended by Cr Franklin) · He Ara Kotahi pathway opening
Cr Thompson	· Dannevirke Car Club rally on Tararua Road
Cr Crispin	· Engagement with Weber/Wimbledon/Herbertville residents regarding Route 52
Cr Johns	· Meeting with New Zealand Transport Agency on approved 2019/22 National Land Transport Programme (also attended by the Mayor and other Councillors) · Opening of Artists in the Bush exhibition in Hutt Valley
Cr Franklin	· Alzheimers Society Annual General Meeting in Palmerston North · Telecommunications Users Association of New Zealand conference in Wellington · Tararua Health and Wellbeing Group meeting and proposed Age on the Go Tararua expo to be held in Woodville
Mayor Collis	· Safer communities meeting · Emergency Management Joint Standing Committee meeting · Regional Transport Committee meeting · Regional Chiefs meeting · Local Government New Zealand Rural and Provincial Sectors meeting · Elske Centre twenty years celebration · Rahiri Elder Awareness Day · CACTUS graduation at Tararua College · Federated Farmers public meeting on the Emissions Trading Scheme · Horizons Regional Council meeting

12.1.2

Meetings also held this month were economic development/marketing and finance portfolio holders, Residential Capacity Review Working Party, Works Liaison Committee and Audit and Risk Committee.

13. Mayoral Matters

13.1	Queen’s Birthday Honours List
13.1.1	Congratulations are conveyed to Eric Bodell on receiving in the Queen’s Birthday Honours List a Queen’s Service Medal for services to broadcasting.

14. Items Not on the Agenda

14.1

Nil

There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 2.35pm.

____________________________

Mayor

11.1 Water Supply Bylaw
Attachment 1 Water Bylaw

WATER SUPPLY BYLAW 2019

1 PRELIMINARY PROVISIONS

1.1 This Bylaw is the Water Supply Bylaw 2019.

1.2 This Bylaw is made under the Local Government Act 2002 and every other power vested in the Council to regulate the supply and sale of water. The supply and sale of water by the Council is subject to:

a. Statutory Acts and Regulations:

1. Building Act 2004

2. Fire Service Act 1975

3. Health Act 1956

4. Health (Drinking Water) Amendment Act 2007

5. Local Government Act 2002

6. Local Government (Rating) Act 2002

7. Resource Management Act 1991; and

b. Relevant Codes and Standards:

9. Drinking Water Standards for New Zealand 2005 (revised in 2008)

10. BS EN 14154-3:2005 Water meters. Test methods and equipment

11. SNZ PAS 4509:2003 New Zealand Fire Service fire-fighting water supplies code of practice

12. NZWWA Backflow Code of Practice 2006

13. NZWWA Water Meter Code of Practice 2003

14. NZS 4517 Fire Sprinkler systems for Houses

15. NZS 4503 Extinguishers and Hose Reels

16. Explanatory Note:

17. The powers within these Acts, Regulations, Codes and Standards are not necessarily repeated in this Bylaw.

2 PURPOSE

2.1 The purpose of this Bylaw is to:

a. Ensure a safe and efficient public water supply;

b. To manage and regulate the Council’s water supply; and

c. To protect public water supply infrastructure.

3 COMMENCEMENT

3.1 This Bylaw together with its amendments continues in force from the date of adoption by resolution of the Council.

4 INTERPRETATION AND DEFINITIONS

4.1 The provisions of the District Administration Bylaw 2008 and its amendments are implied into and form part of this Bylaw.

4.2 When interpreting this Bylaw the definitions set out in this clause shall prevail unless the context requires otherwise.

4.3 For the purpose of this Bylaw, unless inconsistent with the context, the following definitions apply:

APPROVED means approved in writing by the Council, either by resolution of the Council or by any authorised officer of the Council.

BACKFLOW means the unplanned reversal of flow of water or mixtures of water and contaminants into the water supply system.

COUNCIL means the Tararua District Council or any officer authorised to exercise the authority of the Council.

CUSTOMER means a person who uses, or has obtained the right to use or direct the manner of use of water supplied by the Council.

DETECTOR CHECK VALVE is a check (non-return) valve that has a positive closing pressure and a metered bypass to measure flows typically associated with leakage or unauthorised use on a dedicated fire supply.

a. EXTRAORDINARY SUPPLY is a category of on demand supply including all purposes for which water is supplied other than ordinary supply and which may be subject to specific conditions and limitations, domestic - spa or swimming pool in excess of 10 m³ capacity,

b. Fixed garden irrigation systems;

c. Commercial, industrial and business;

d. Agriculture;

e. Horticulture;

f. Viniculture;

g. Lifestyle blocks (peri-urban or small rural residential);

h. Fire protection systems other than sprinkler systems installed to comply with NZS 4517;

i. Out of district (supply to, or within another local authority); and

j. Temporary supply.

FEES AND CHARGES means the list of items, terms and prices for services associated with the supply of water as adopted by the Council in accordance with the Local Government Act 2002 and the Local Government (Rating) Act 2002.

LEVEL OF SERVICE means the measurable performance standards on which the Council undertakes to supply water to its customers in the Long Term Plan.

LIFESTYLE BLOCKS is land that is generally in a rural area, where the predominant use is for a residence and, if vacant, there is right to build a dwelling. The land can be of variable size but must be larger than an ordinary residential allotment. The principal use of the land is non-economic in the traditional farming sense, and the value of land exceeds the value of comparable farmland.

METER means a device for measuring the volume of water flowing through a pipe.

ON DEMAND SUPPLY means a supply that is available on demand directly from the point of supply, subject to agreed levels of service as set out in the Long Term Plan, including Fees and Charges.

ORDINARY SUPPLY means a category of on demand supply used solely for Domestic Purposes within the urban supply area.

PERSON means a natural person, corporation sole or a body of persons whether corporate or otherwise.

POINT OF SUPPLY means the point on the water pipe leading from the water main to the premises, which marks the boundary of responsibility between the Customer and the Council, irrespective of property boundaries. Examples of the point of supply are shown on the diagrams attached to this bylaw as Schedule 1.

POTABLE means complies with the Health Act 1956 and the Health Criteria of the Drinking Water Standards for New Zealand.

PREMISES means:

a. A property or allotment which is held under a separate Record of Title or for which a separate Record of Title may be issued and in respect to which a building consent has been or may be issued; or

b. A building or part of a building that has been defined as an individual unit by a cross-lease, unit title or company lease and for which a Record of Title is available; or

c. Land held in public ownership (e.g. reserve) for a particular purpose.

PUBLIC NOTICE has the meaning provided by the Local Government Act 2002.

RANGER means that person responsible for the management of a Council controlled catchment area or water reserve.

RESTRICTED FLOW SUPPLY means a type of water supply connection where a small flow is supplied through a flow control device and storage is provided by the customer to cater for the customer’s demand fluctuations.

RESTRICTOR means a flow control device fitted to the service pipe to limit the flow rate of water to a customer’s premises.

ROADING AUTHORITY means either the Tararua District Council or New Zealand Transport Agency.

SERVICE PIPE means the section of water pipe between a water main and the point of supply.

SERVICE VALVE (TOBY) means the valve at the customer end of the service pipe.

STORAGE TANK means any tank having a free water surface, i.e. a surface that is able to fluctuate.

SUPPLY PIPE means that section of pipe between the point of supply and the customer’s premises through which water is conveyed to the premises.

URBAN SUPPLY AREA means the area within the urban boundary which is serviced by a reticulated water supply system with a firefighting capability that is intended to supply water to customers via on demand supplies.

WATER SUPPLY SYSTEM means all those components of the network between the point of abstraction from the natural environment and the point of supply. This includes but is not limited to: wells, infiltration galleries, intake structures, open raw water storage ponds/lakes, falling mains, treatment plants, treated water reservoirs, trunk mains, service mains, rider mains, pump stations and pumps, valves, hydrants, scour lines, service pipes, boundary assemblies, meters, backflow prevention devices and tobies.

WATER UNIT means the basis of measurement for a restricted flow supply and equal to a volume of 365m3 delivered at the rate of 1m3 per day.

4.4 Any explanatory notes are for information purposes only. They do not form part of this Bylaw, and may be made, amended, revoked or replaced by the Council at any time.

Part 1

PROTECTION OF WATER SUPPLY

5 ACCESS TO WATER SUPPLY SYSTEM AND EQUIPMENT

5.1 Unless authorised by Council in writing, no person other than the Council and its authorised agents shall:

a. Have access to any part of the water supply system, and may

b. Operate the service valve, or

c. Make any connection to any part of the water supply system.

Explanatory note: see Part 5 for details regarding applications for supply.

5.2 No person may tamper or interfere with Council equipment up to the Point of Supply (including any Meter), either directly or indirectly.

5.3 Where a person has tampered or interfered with Council equipment, the Council may, in addition to any other remedies available to them, charge for the additional water consumption not recorded or allowed to pass as a result of that person’s actions, either directly or indirectly.

18. Explanatory Note:

19. See also clauses 23 - 24 and concerning access to the point of supply and rights of access during an emergency.

6 WORKING AROUND BURIED SERVICES

6.1 All excavations within a roadway are subject to the permit process of the appropriate roading authority.

6.2 The Council shall keep accurate permanent records (“as builts”) of the location of its buried services for viewing by the public at no cost to users. Charges may be levied to cover the costs of providing copies of this information.

6.3 Any person proposing to carry out excavation work shall view the as-built information to establish whether or not Council services are located in the vicinity.

6.4 At least five working days’ notice in writing shall be given to the Council of an intention to excavate in the vicinity of its services.

6.5 Where appropriate the Council will mark out to within ±0.5 m on the ground the location of its services and nominate in writing any restrictions on the work it considers necessary to protect its services. The Council may charge for this service.

6.6 When excavating and working around buried services due care shall be taken to ensure the services are not damaged and that bedding and backfill are reinstated in accordance with the appropriate Council specification.

6.7 Any damage that occurs to a Council service shall be reported to the Council immediately. The person or entity causing the damage shall reimburse the Council with all costs associated with repairing the damaged service and any other costs the Council incurs as a result of the incident.

20. Explanatory Note:

21. Charges may be levied where copies of documents are required.

7 WATER CATCHMENT CLASSES

7.1 Surface water and groundwater catchment areas from which untreated water is drawn for the purposes of water supply may be designated as:

a. Controlled

b. Restricted

c. Open

7.2 No person may enter any land or building owned or occupied by the Council which is set aside for the protection of source water or for a public water supply facility without first obtaining the approval of Council.

7.3 No person, other than Council and its authorised agents, may access any part of a water supply system without prior written approval of the Council, except for the New Zealand Fire Service and/or Civil Defence Services.

8 CONTROLLED CATCHMENTS

8.1 The following conditions apply:

a. Entry

Catchment areas, which are designated as, controlled, or any area held by the Council as a water reserve, shall not be entered by any person except those specifically authorised or permitted in writing by the Council. Within such areas, unless provided for by the Council no person shall:

i Camp;

ii Take or allow to stray any livestock;

iii Bathe or wash any thing;

iv Deposit any dirt, rubbish, or foul material of any kind;

v Defecate.

b. Permits

Entry permits shall forbid, regulate or control the following activities:

i Hunting, trapping, shooting or fishing;

ii Lighting or maintaining any fire;

iii Taking of any dog or other animal;

iv Damaging or destroying any trees, shrubs, or other existing cover, or interference with any property;

v Carrying of any firearm or weapon of any kind, any trap or any fishing gear which may be used for the hunting or catching of birds, fish or animals; or

vi Use of any pesticide or toxic substances for any purpose whatsoever.

c. A person may be required to present a medical clearance before an entry permit can be issued.

d. Unless the Council permits:

i No person to whom any permit has been issued shall enter or leave any controlled catchment area or land held by the Council as a water reserve without presenting such a permit for inspection by the Council Ranger and notifying the Ranger of their intention of entering or leaving such area as the case may be.

ii Every person on any controlled catchment area or land held by the Council as a water reserve shall upon demand produce any such permit for inspection by the Ranger.

e. Interference and obstruction

In any controlled catchment area or any land held by the Council as a water reserve:

i Every person shall upon the request of the Ranger or other officer of the Council immediately leave the controlled catchment area or land held by the Council as a water reserve, but shall nevertheless be liable also to be prosecuted for the breach of any of the provisions of this Part of this bylaw, and the failure so to leave shall constitute a further offence.

ii No person shall obstruct or hinder any duly appointed officer of the Council in the exercise of any powers vested in that officer under the provisions of this Bylaw.

iii No person, whether holding any permit issued under the provisions of this Bylaw or not (other than an Authorised Council officer), may commit or cause or permit to be committed any act which may interfere with or be likely to interfere with the free and lawful exercise of any rights vested in any other person in any Controlled Catchment Area or any land held by Council as a water reserve.

f. No permit can be transferred.

g. The Council may at any time, by notice in writing delivered to the holder, revoke or suspend any such permit for such time as may be stated in such notice.

9 RESTRICTED CATCHMENTS

9.1 Catchment areas are designated as restricted , except for the following activities that may allow for unrestricted entry:

a. Tramping

b. Hunting

c. Trapping

d. Shooting

e. Fishing

10 OPEN CATCHMENTS

10.1 Subject to the provisions of the national environmental standards, Regional or District Plans, any person may access an open catchment areas.

11 SPILLAGES AND ADVERSE EVENTS

11.1 In the event of a spillage, or any event (such as release of chemicals or hazardous substances) which may compromise the water supply, the person responsible for the event shall advise the Council immediately.

11.2 This requirement shall be in addition to those other notification procedures that are required for other authorities.

11.3 The Council may change the Catchments status to Restricted or Controlled until such time as the spillage event and its effects have been reduced, or remedied.

Part 2

TYPES OF SUPPLY

12 GENERAL

12.1 Supplies shall be classified as either “on demand” or “restricted flow”.

12.2 The use of water from the supply shall be either “ordinary” or “extraordinary”.

13 ON DEMAND SUPPLY

13.1 Every premise within the urban supply area shall be entitled to an ordinary supply of water subject to the following conditions:

a. The exclusion of its use for garden watering under any restrictions made by the Council under clause 29;

b. Payment of the appropriate charges in respect of that property;

c. Any other charges or costs associated with sub-divisional development; and

d. Any other relevant conditions in this Bylaw.

13.2 The Council, at its discretion, may approve the installation of a connection outside the urban supply area as an extraordinary supply of water.

13.3 The Council shall be under no obligation to provide an extraordinary supply of water (see also clause 26 and clause 52).

14 RESTRICTED FLOW SUPPLY

14.1 Restricted flow supply shall be available to premises within a designated area for that purpose only, or under special circumstances set by the Council.

14.2 The water supply shall be restricted to deliver the agreed number of water units at a steady flow rate.

14.3 The Council shall charge for the restricted flow supply by either:

a. The volume passing through a meter; or

b. The agreed number of water units.

15 ORDINARY USE

15.1 Ordinary use is for domestic purposes and shall also include:

a. Use in a fire sprinkler system to NZS 4517;

b. Washing down a car, boat or similar;

c. Garden watering by hand; and

d. Subject to the provisions of clause 29, garden watering by a portable sprinkler.

22. Explanatory Note: For use from a fire protection system to NZS 4517 to be classified as an ordinary use, the customer shall comply with the conditions set under clause 51.

16 DANNEVIRKE RURAL OR LIFESTYLE BLOCKS

16.1 Any extraordinary water supply to Dannevirke rural or lifestyle blocks is for internal domestic purposes only. For the purpose of this clause this means that the water supply must not be connected to any outside tap or water storage tank.

16.2 Except with the prior written approval of Council, Customers on Dannevirke rural or lifestyle blocks shall be required to install a storage tank with a minimum capacity of 20,000 litres to store collected rainwater or other harvested water for any other use not authorised by reference to clause 16.1.

17 METERING

17.1 An ordinary supply of water will not normally be metered (subject to the Council reserving the right to fit a meter and charge where it considers water use is high, or for a meter to be fitted at the customer’s request) and the cost of such use shall be as prescribed in the Local Government (Rating) Act 2002.

17.2 Extraordinary and restricted flow supply of water will normally be metered and charged for in accordance with clause 54. Where the extraordinary use is for fire protection only, the supply is not normally metered.

Part 3

POINT OF SUPPLY AND ACCCESS

18 OWNERSHIP AND MAINTENANCE

18.1 The Council shall own and maintain the service pipe and fitting up to and including the point of supply.

18.2 The customer shall own and maintain the supply pipe and any fittings (e.g. back flow prevention device) beyond the point of supply.

18.3 The customer shall not install or alter a rainwater tank in a manner which results in water from that tank mixing with water supplied by the Council. A rainwater tank must only be used for purposes other than domestic purposes.

23. Explanatory Note:

24. The Drinking Water Standards for New Zealand 2005, administered by the Ministry of Health, requires security of reticulated water supply. Water from rain water tanks will jeopardise security of supply standards.

19 SINGLE OWNERSHIP (except Norsewood and Akitio Beach)

19.1 For individual customers the point of supply shall be located as shown in Schedule 1 Figure 1 or as close as possible where fences, walls or other permanent structures make it difficult to locate it at the required position. Other positions shall require specific approval.

19.2 For each individual customer there shall be only one point of supply, unless otherwise approved by Council.

19.3 The typical layout at a point of supply is shown in Schedule 1 Figure 2.

19.4 The Council gives no guarantee of the serviceability of the valve located on the service pipe. Where there is no customer stopcock, the customer may use the service valve to isolate the supply. However the Council reserves the right to charge for maintenance of this valve if damaged by such customer use.

20 MULTIPLE OWNERSHIP

20.1 The point of supply for the different forms of multiple ownership of premises and/or land shall be:

a. For Company Share/Block Scheme (Body Corporate) - as for single ownership;

b. For Leasehold/Tenancy in Common Scheme (Cross Lease), Strata Title, Unit Title (Body Corporate) and any other form of multiple ownership - each customer shall have an individual supply with the point of supply determined by agreement with the Council. In specific cases, other arrangements may be acceptable subject to the written approval of Council.

20.2 For a multiple ownership supply that was in existence prior to the coming into effect of this chapter, the point of supply shall be the arrangement existing at that time, or as determined by agreement with the Council for any individual case.

21 NORSEWOOD

21.1 The point of supply for Norsewood shall be as for single ownership and shall be installed directly to any new premise.

21.2 For a point of supply that was in existence prior to the coming into effect of this bylaw taking effect, the point of supply will be the arrangement existing at that time, or as determined by agreement with the Council for any individual case. The exception is where the requirements of clause 21.3 are not met by the point of supply.

21.3 A supply pipe must only be connected to the customer’s rainwater tank in the following manner:

a. The supply of reticulated water into the tank shall be controlled by a ball valve with the ball cock installed to close the valve when the water level in the tank is at a point midway between the tank’s highest and lowest levels.

b. The inlet pipe into the tank shall be at least 25 mm above the tank’s maximum water level to prevent back flow, or alternatively, a back flow prevention device be installed on the inlet pipe.

21.4 No connection to the supply pipe is permitted between the point of supply and the ball valve on the rainwater tank.

21.5 Except with the prior written approval of Council, storage tanks in Norsewood must be installed at the time of connection to the water supply system with a minimum capacity of 1,800 litres.

22 AKITIO BEACH

22.1 The point of supply for Akitio Beach shall be as for single ownership.

22.2 The supply pipe shall be connected to the customer’s storage tank by means of an approved ball valve, fitted in such a manner as to ensure that there is an air gap of 25 mm above the tank’s maximum water level to prevent back flow, or alternatively, a back flow prevention device be installed on the inlet pipe.

22.3 No connection to the supply pipe will be permitted between the point of supply and the ball valve on the storage tank.

22.4 Except with the prior written approval of Council, storage tanks in Akitio Beach must be installed at the time of connection to the water supply system with a minimum capacity of 5,000 litres.

23 RIGHTS OF ACCESS

23.1 In addition to the powers of entry conferred by sections 171, 172 and 174 of the Local Government Act 2002, customers shall allow the Council, with or without equipment, access to:

a. Any area of the premises for the purposes of determining compliance with this Bylaw or any other legislative or statutory requirements,

b. The point of supply, where the point of supply is on private property, between 7.30 am and 6 pm on any day for:

i Meter reading without notice; or

ii Checking, testing and maintenance work with notice being given whenever possible.

23.2 Where checking, testing or maintenance work is required to be done outside the hours of 7.30 am and 6 pm (such as for night time leak detection), the Council will give notice to the customer.

23.3 Where the customer fails to provide access for any of the times specified in clauses 23.1 or 23.2, and a return visit is required by the Council, a fee may be charged as for the “meter reading by appointment” rate.

23.4 Under emergency conditions or where there is a fault requiring immediate rectification, the customer must allow the Council free and unimpeded access to and about the point of supply at any hour.

24 MAINTENANCE

24.1 The customer shall maintain the area in and around the point of supply keeping it free of soil, growth, or other matter or obstruction that prevents, or is likely to prevent convenient access.

Part 4

GENERAL CONDITIONS OF SUPPLY

25 LEVEL OF SERVICE

25.1 The Council shall endeavour to provide water in accordance with the level of service contained in the Long Term Plan. For those periods where the level of service allows non-compliance with the specified value(s), the Council shall make every reasonable attempt to achieve the specified value(s).

26 NOTICE OF MAINTENANCE AND REPAIR

26.1 Wherever practical the Council will make every reasonable attempt to notify the customer of a scheduled maintenance shutdown of the supply before the work commences. Where immediate action is required and this is not practical, the Council may shutdown the supply without notice.

27 REQUIREMENT FOR UNINTERRUPTED SERVICE

27.1 If a customer has a particular requirement for an uninterrupted level of service (flow, pressure or quality) it shall be the responsibility of that customer to provide any storage, back-up facilities, or equipment necessary to provide that level of service.

25. Explanatory Note: From time to time Council may not be able to maintain the specified level of service for water supply or pressure due to practical or physical difficulties.

28 LIABILITY

28.1 The Council shall endeavour to meet the level of service requirements of clause 25, but it shall not be liable for any loss, damage or inconvenience that the customer (or any person using the supply) may sustain as a result of deficiencies in, or interruptions to, the water supply.

28.2 The Council may, under certain circumstances and solely at its discretion, make payments for damage caused to equipment, appliances, processes and materials as a direct result of a variation in the water supply; provided that any such equipment or appliances have been designed to cater for reasonable variations in the flow, pressure and quality of the water supply.

26. Explanatory Note: This clause must be read subject to Council’s obligations under section 69S of the Health Act 1956 for the supply of drinking water.

29 DEMAND MANAGEMENT

29.1 The Council may, by publicly notified resolution, set water use levels to manage the District’s water use during high seasonal or other demands. The levels are:

a. Level 0: No restrictions apply.

b. Level 1: Sprinkler use evenings only, every two days: unattended Hoses, Sprinklers, and garden irrigation systems can only be used between 7.00 pm and 9.00 pm; for even numbered houses on even dates, and odd numbered houses on odd dates. Handheld Hoses can be used at any time.

c. Level 2: Sprinkler use prohibited. Handheld Hoses only, every two days: unattended Hoses, Sprinklers, and garden irrigation systems cannot be used. Handheld Hoses can only be used between 7.00 pm and 9.00 pm; for even numbered houses on even dates, and odd numbered houses on odd dates.

d. Level 3: Irrigation prohibited – Hose pipe ban: unattended Hoses, Sprinklers, garden irrigation systems and handheld Hoses cannot be used. Car washing by hand-held Hose is also prohibited.

29.2 In setting water use levels the Council will take into account the usage of water compared to the target levels set by Manawatu-Whanganui Regional Council, seasonal weather conditions, including recent rainfall, and the prospects for rain.

29.3 Customers must comply with any water use levels put in place by the Council.

30 EMERGENCY RESTRICTIONS

30.1 During an emergency, the Council may restrict or prohibit the use of water for any specified purpose, for any specified period and for any or all of its customers.

30.2 Water restrictions shall be advised by public notice unless immediate action is considered by an Authorised Officer to be necessary under emergency provisions. Natural hazards (such as floods, droughts or earthquakes) or accidents which result in disruptions to the supply of water, may be deemed an emergency and may be exempted from the level of service referred to in clause 25 of this Bylaw.

30.3 The Council may enact penalties over and above those contained in these conditions to enforce these restrictions. The decision to make and lift restrictions and to enact additional penalties shall be made by the Council, or where immediate action is required, subject to subsequent Council ratification.

30.4 No person may use any water, or allow any water to be used, in contravention of any restriction or prohibition made under this clause.

31 BACKFLOW PREVENTION

31.1 It is the customer’s responsibility (under the Health Act 1956 and Building Act 2004) to take all necessary measures on the customer’s side of the point of supply to prevent water which has been drawn from the Council’s water supply from returning to that supply. These include:

a. Backflow prevention either by providing an adequate air gap, or by the use of an appropriate backflow prevention device;

b. The prohibition of any cross connection between the Council water supply and

i Any other water supply (potable or non-potable)

ii Any other water source

iii Any storage tank

iv Any other pipe, fixture or equipment containing chemicals, liquids, gases, or other non-potable substances.

27. NOTE: Fire protection systems that include appropriate backflow prevention measures would generally not require additional backflow prevention, except in cases where the system is supplied by a non-potable source or a storage tank or fire pump that operates at a pressure in excess of the Council’s normal minimum operating pressure.

31.2 Notwithstanding clause 31.1, the Council may fit a backflow prevention device on the Council side of the point of supply where the customer cannot demonstrate that the risk of backflow is adequately managed.

32 METERING

32.1 Where required by the Council, flow meters and restrictors shall be supplied and installed. The Council reserves the right to recover any associated costs.

32.2 All meters and restrictors shall be maintained by, and remain the property of, the Council.

32.3 Where on demand supplies are not universally metered, where it considers water use is unusually high, the Council reserves the right to fit a meter at the customer’s cost and charge accordingly.

32.4 Meters and restrictors shall be located in a position that is readily accessible for reading and maintenance and if practicable immediately on the Council side of the point of supply, (Schedule 1 see Figure 2).

33 ACCURACY OF METERS AND RESTRICTORS

33.1 Meters shall be tested as and when required by the Council or as prescribed in OIML R49.

33.2 The maximum permissible error for the upper flow rate zone (Q2 <Q <Q4) is ±2%, for temperatures from 0.3oC to 30oC and the maximum permissible error for the lower flow rate zone (Q1 <Q <Q2) is ±5%. This accuracy shall be applied to all water meters with Q3 < 100 m3/h and may be applied to water meters with values of Q3 >100 m3/h. The flow restrictors shall be accurate to within ±10 % of their rated capacity.

28. NOTE : Where Q is the flow rate: Q1 is the minimum flow rate; Q2 is the transitional flow rate; Q3 is the permanent flow rate; Q4 is the overload flow rate as defined in OIML R49-1.

33.3 A customer who disputes the accuracy of a meter or restrictor may apply to the Council for it to be tested provided that it is not within three months of the last test.

33.4 If the test shows non-compliance with the accuracy required under this clause, then the customer shall not be charged for the test. If the test shows compliance, the customer shall pay a fee in accordance with the Council current fees and charges.

33.5 Meters shall be tested as prescribed in the International Organization of Legal Metrology, OIML R 49-3 and the test report small be made available as prescribed in OILM R 49-3.

33.6 The variation in the error curve shall not exceed 3% for flow rates in the lower zone and 1.5% for flow rates in the upper zone. For the purpose of determining these requirements the means values of the errors (of indication) at each flow rate, shall apply. The curves shall not exceed a maximum error of ±6% for flow rates in the lower zones and ±2.5% for flow rates in the upper zone.

33.7 Restrictors shall be tested by measuring the quantity that flows through the restrictor in a period of not less than one hour at the expected minimum operating pressure. A copy of independent certification of the test result shall be made available to the customer on request.

34 ADJUSTMENT OF METERS

34.1 If any meter, after being tested, is found to register a greater or lesser consumption than the quantity of water actually passed through such a meter, the Council shall make an adjustment in accordance with the results shown by such tests, backdated for a period at the discretion of the Council but not exceeding 12 months and the customer shall pay a greater or lesser amount according to the adjustment.

34.2 Where a meter is under-reading by more than 20% or has stopped, the Council reserves the right to charge for the amount of water assessed as having been used over the past billing period, taking into account any seasonal variations in demand.

34.3 Where a meter is over-reading, the Council shall make appropriate adjustments to the customer’s invoice(s) based on a period of similar uses and background to when it is agreed the over-reading is likely to have occurred.

35 READING OF METERS AND ACCOUNTS

35.1 Meters will be read, and where applicable accounts rendered at such intervals as Council considers appropriate.

35.2 Meter readings made at the request of the Customer will be charged for as determined by the Council.

35.3 The Customer must pay all charges for the supply of water as determined by the Council.

36 ESTIMATING CONSUMPTION

36.1 Subject to clause 37.2, should any meter be out of repair or cease to register, or be removed, the Council shall estimate the consumption for the period since the previous reading of such meter, (based on the average of the previous four billing periods charged to the customer) and the customer shall pay according to such an estimate.

36.2 When by reason of a large variation of consumption due to seasonal or other causes, the average of the previous four billing periods would be an unreasonable estimate of the consumption, the Council may take into consideration other evidence for the purpose of arriving at a reasonable estimate, and the customer shall pay according to such an estimate.

36.3 If metering shows a significant increase in consumption for a premises, and the increase is established as being caused by a previously unknown leak, the Council may estimate consumption as above, providing that the customer repairs the leak with due diligence.

36.4 Where the seal or dial of a meter is broken, the Council may declare the reading void and estimate consumption as described above.

37 INCORRECT ACCOUNTS

37.1 Other than as provided for in clause 45, where the recorded consumption does not accurately represent the actual consumption on a property, the account shall be adjusted using the best information available to the Council.

37.2 Such situations include, but are not limited to, misreading of the meter, errors in data processing, meters assigned to the wrong account and unauthorised supplies.

37.3 Where an adjustment is required, whether the adjustment is in favour of the Council or the customer, the adjustment shall not be backdated more than 12 months from the date the error was detected.

38 PLUMBING SYSTEM

38.1 Quick-closing valves, pumps, or any other equipment that may cause pressure surges or fluctuations to be transmitted within the water supply system, or compromise the ability of the Council to maintain its stated levels of service shall not be used on any piping beyond the point of supply.

38.2 Specific compatibility features of the Council supply which need to be taken into account are. for both normal and maximum operating pressures, as measured in “metres head” and/or kPa. Please contact Council directly for up-to-date measurements for this purpose as each location is different and can be affected in changes made to the reticulation system.

39 PREVENTION OF WASTE

39.1 The customer shall not waste or allow to be wasted water from any pipe, tap or other fitting, nor allow the condition of the plumbing on the customer’s side of the point of supply to deteriorate to the point where the leakage or wastage occurs.

39.2 The customer shall not use water or water pressure directly from the supply as an energy source or for driving lifts, machinery, eductors, generators, or any other similar device, unless specifically approved.

39.3 The customer shall not use water for a single pass cooling system or to dilute trade waste prior to disposal, unless specifically approved.

39.4 Where leakage or wastage is identified, the Council may by written notice require the customer to complete the works specified in the notice to remedy the leakage or wastage within a specified timeframe.

39.5 Where the Customer fails to comply with a notice under clause 40.4, the Council, in addition to any other remedies available to it, may charge the Customer for disconnecting the water supply.

Part 5

APPLICATIONS FOR SUPPLY

40 APPLICATION

40.1 Every application for a supply of water shall be:

a. Made in writing on the standard Council form

b. Lodged by a person with the authority to act on behalf of the owner for which the supply is sought with written evidence of this authority as required; and

c. Accompanied by the prescribed charges.

40.2 The applicant shall provide all the details required by the Council and the Council may request further information to assist it in processing the application.

41 CONSIDERATION OF APPLICATIONS

41.1 On receipt of an application, the Council shall, after consideration of the matters in clauses 12 to 17 and clause 32 of this Bylaw, either:

a. Approve the application and inform the applicant of the

i type of supply,

ii the level of service,

iii the size of the connection, and

iv any particular conditions applicable; or

b. Refuse the application and notify the applicant of the decision giving the reasons for refusal.

41.2 For the agreed level of service for the applicant, the Council shall determine the sizes of all pipes, fittings and any other equipment, up to the point of supply.

41.3 The Council shall supply and install the service pipe up to the point of supply at the applicant’s cost or may allow the supply and installation of the service pipe to be carried out by approved contractors.

41.4 An approved application for supply that has not been actioned within six months of the date of application will lapse unless a time extension is approved. Any refund of fees and charges shall be at the discretion of the Council.

42 ACCEPTANCE OF SUPPLY

42.1 The customer must comply with the requirements of this Bylaw including any conditions of approval imposed by the Council.

42.2 Every person found to be in breach of any condition of consent under this Bylaw may have the approval withdrawn by a Council Officer with immediate effect.

43 CHANGE OF USE

43.1 Where a customer seeks a change in the level of service or there is a change in the end use of water supplied to premises and/or the supply changes from an ordinary to an extraordinary type (see Part 2) or vice versa, a new application for supply shall be submitted to the Council by the customer.

44 PRESCRIBED CHARGES

44.1 Charges applicable at the time of connection may include:

a. Payment to the Council for the cost of the physical works required to provide the connection;

b. A development contribution charge determined in accordance with the Local Government Act 2002;

c. A financial contribution charge determined in accordance with the Resource Management Act 1991.

Part 6

FIRE PROTECTION

45 FIRE HYDRANTS

45.1 No person may take water from a fire hydrant unless that person:

a. Is an Authorised Officer or agent of Council;

b. Is a fire fighter, a member of Fire and Emergency New Zealand, or a member of a volunteer fire brigade or is taking the water for the purposes of firefighting; or

c. Has the written approval of Council and the taking of water is in accordance with any conditions on the approval.

45.2 The Council may seize and impound any equipment used by a person to gain access to, or draw water from a fire hydrant.

45.3 The Council may assess and recover the value of the water drawn without authorisation and recover any of the associated costs incurred by the Council.

46 FIRE CONNECTION APPLICATION

46.1 Any proposed connection for fire protection shall be the subject of a specific application (on the standard Council form) made to the Council for approval.

46.2 Any such connection shall be subject to the terms and conditions specified by the Council.

47 DESIGN

47.1 It shall be the customer’s responsibility to ascertain, in discussion with the Council, and monitor whether the supply availability is adequate for the intended purpose.

47.2 The Council is under no obligation to provide a fire protection connection at any particular flow or pressure.

47.3 Any Fire Sprinkler System must be constructed, installed and maintained in good order, and must be designed and fixed so that water cannot be drawn from it for any purpose other than firefighting.

47.4 The Council may require specific backflow protection to any fire protection supply and may fit a backflow prevention device on the Council side of the Point of Supply.

48 SUPPLY OF WATER FOR FIRE PROTECTION

48.1 Where the supply of water to any premises is metered, the Council may allow supply of water for the purposes of firefighting to be made in a manner which bypasses the meter, provided that:

a. The drawing of water is possible only in connection with the sounding of an automatic fire alarm or the automatic notification of the fire brigade; or

b. A Council approved detector check valve has been fitted on the meter bypass.

48.2 Any unmetered connection provided to supply water to a fire protection system shall not be used for any purpose other than firefighting and testing the fire protection system unless the fire protection system is installed in accordance with NZS 4517.

48.3 Where a fire connection has been installed or located so that it is likely or possible that water may be drawn from it by any person for purposes other than firefighting, the Council may require the supply to be metered.

49 FIRE HOSE REELS

49.1 Where the supply of water to any premises is metered, fire hose reels shall be connected only to the metered supply, not to a fire protection system. The water supply to fire hose reels shall comply with the requirement of NZS 4503.

50 CHARGES FOR FIREFIGHTING

50.1 Water used for extinguishing fires shall be supplied free of charge. Where the fire protection connection is metered and water has been used for firefighting purposes, the Council shall estimate the quantity of water so used, and credit to the customer’s account an amount based on such estimate.

51 ONGOING TESTING AND MONITORING

51.1 Customers intending to test fire protection systems in a manner that requires a draw-off of water, shall obtain the approval of the Council beforehand. Water used for routine flushing and flow testing does not constitute waste but the quantity of water used may be assessed and charged for by the Council.

Part 7

ADMINISTRATION

52 FEES

52.1 Every ‘type’ of water supply provided shall be charged in accordance with Council’s set out in the current fees and charges in the current Annual Plan or Long Term Plan.

53 PAYMENT

53.1 The customer must pay for the supply of water and related services in accordance with the Council current Fees and Charges prevailing at the time.

53.2 The Council may recover all unpaid water charges as prescribed in sections 57 to 82 of the Local Government (Rating) Act 2002.

54 TRANSFER OF RIGHTS AND RESPONSIBILITIES

54.1 The customer shall not transfer to any other party the rights provided for under this bylaw.

54.2 A supply pipe shall serve only one customer, and shall not extend by hose or any other pipe beyond that customer’s property.

54.3 In particular and not in limitation of the above any water that the customer draws from the Council supply shall not be provided to any other party without approval of the Council.

55 CHANGE OF OWNERSHIP

55.1 In the event of a premises changing ownership the Council shall record the new owner as being the customer at that premises.

55.2 Where a premises is metered, the outgoing customer shall give the Council five working days’ notice to arrange a final reading.

55.3 Where there are outstanding rates for water supply at the final reading the Council will invoice the outgoing Customer.

56 DISCONNECTION AT THE CUSTOMER’S REQUEST

56.1 The customer shall give 20 working days’ notice in writing to the Council of the requirement for disconnection of the supply. Disconnection shall be at the customer’s cost.

57 BREACHES OF CONDITIONS OF SUPPLY

57.1 Without limiting the Council’s discretion as to whether acts or omissions are in breach of this Bylaw or the conditions of supply, the following are deemed to be breaches of the conditions to supply water:

a. An incorrect application for supply which fundamentally affects the conditions of supply or a decision to approve the application;

b. Failure by the customer to meet and comply with any of the requirements of this Bylaw and/or any conditions imposed by the Council in permitting the connection to the water supply scheme under Part 5;

c. Failure to meet any obligation placed on the customer under all current enactments and regulations specified in this Bylaw;

d. Frustration of the Council’s ability to adequately and effectively carry out its obligations;

e. An act or omission including but not limited to any of the following:

i Failure to pay the appropriate charges by the due date;

ii Failure to repair a leak, or in any way wilfully allow water to run to waste or be misused;

iii The fitting of quick-closing valves , pumps or any other equipment which may cause pressure surges or fluctuations to be transmitted within the water supply system, or compromise the ability of the Council to maintain its stated levels of service;

iv Failure to prevent backflow;

v Failure to comply with water use restrictions or prohibitions introduced by the Council for any specified purpose

vi Using water or water pressure directly from the supply for driving lifts, machinery, eductors, generators, or any other similar device, unless specifically approved by the Council

vii Using water for a single pass heating or cooling system, or to dilute trade waste prior to disposal, unless specifically approved

viii Extending by hose or any other pipe a private water supply beyond that customer’s property

ix Providing water drawn from the Council supply to any other property without approval of the Council.

f. Connecting to the water supply without formal written approval of Council.

g. Any tampering or interfering with Council equipment, either directly or indirectly, shall constitute a breach.

57.2 In the event of a breach, the Council shall serve notice on the customer advising the nature of the breach and the steps to be taken to remedy it.

57.3 If, after one week, the customer persists in the breach, the Council reserves the right to reduce or disconnect the flow rate of water to the customer without further notice. In such an event, the full service of supply shall be re-established only after payment of the appropriate fee and remedy of the breach to the satisfaction of the Council.

57.4 In addition, if the breach is such that the Council is required to disconnect the supply for health or safety considerations, such disconnection should be carried out forthwith.

58 OFFENCES

58.1 Every person who commits a breach of this Bylaw commits an offence and is liable to pay:

a. A fine pursuant to the Local Government Act;

b. A fine or penalty specified in the Health Act 1956;

c. Any other penalty specified in another Act for the breach of this Bylaw.

29. Explanatory Note: This clause should be read in conjunction with the Tararua District Administration Bylaw.

59 ADDITIONAL REMEDIES

59.1 Without prejudice to its other rights and remedies, the Council shall be entitled to estimate (in accordance with clause 37) and charge for the additional water consumption not recorded or allowed to pass where a meter or restrictor has been tampered with and recover any costs incurred.

60 REPEALS SAVINGS AND TRANSITIONAL PROVISIONS

60.1 Any consent, exemption or approval previously granted under the Tararua Water Supply Bylaw 2008 that was in force immediately before the commencement of this Bylaw, continues in force as if it is a consent, exemption or approval of that kind issued under this Bylaw, provided that:

a. The consent, exemption or approval expires on the date specified, or

b. Where no expiry date is specified, the consent, exemption or approval expires 12 months from the commencement of this Bylaw, and

c. In either case, such consent, exemption or approval may be renewed only by application made and considered in accordance with this Bylaw.

60.2 Any resolution or other decision made under the Tararua Water Supply Bylaw 2008 remains in force in the area to which it applied until revoked or replaced by an equivalent resolution or decision made by the Council under this Bylaw.

This Bylaw was made by the Tararua District Council by resolution at a Council meeting on 28 July 2019 and must be reviewed within five years.

Sealed with the Common Seal of the

Tararua District Council

In the presence of:

_____________________________

[SEAL] Mayor

____________________________

Chief Executive

SCHEDULE 1

Examples of point of supply location for Figure 1

30. Note: Point of supply is tail piece of boundary box, meter or service valve regardless of property boundary.

31.

32. Note: Point of supply is tail piece of boundary box, meter or service valve regardless of property boundary.

The diagrams provide examples for:

60.3

SCHEDULE 2

Water Supply Areas (TO BE UPDATED)

· Akitio

· Dannevirke

· Eketahuna

· Norsewood

· Pahiatua

· Pongaroa

· Woodville

Report

Date	:	24 July 2019
To	:	Mayor and Councillors Tararua District Council
From	:	Craig Lunn Manager Regulatory Services
Subject	:	Annual Dog Control Act Report to the Secretary of Local Government
Item No	:	11.4

1. Reason for the Report

1.1 To obtain the Council’s adoption of this annual report on the administration of dog control for the period 1 July 2018 to 30 June 2019 necessary to comply with the requirements of the Dog Control Act 1996.

2. Background

2.1 The Council is required to report each financial year on its dog control policies and practices, and statistical information under Section 10A of the Dog Control Act 1996.

2.2 A copy of the report must be sent to the Secretary for Local Government within one month of the report being adopted by Council.

3. Policy on Dogs

3.1 The Council reviewed and adopted a new Dog Control Policy and Bylaw on 5 November 2018. Changes were made to:

§ Improve alignment between the policy and the Dog Control Act.

§ Introduce remedies the Council can take when dealing with dogs causing a nuisance or affecting health or damaging property.

§ Introduce rules for boarding and breeding kennels (kennels no closer than 10 metres from boundary, fenced exercise area, annual registration of the facility).

§ Introduce a new power of Council to declare a temporary “dog prohibited area” for a specified period of time (for example, for use during an event).

§ Allow owners classified as “probationary” to have the classification removed if they have attended an appropriate course.

§ Require signage where dangerous dogs are kept.

§ Dogs caught (and not destroyed) running at large amongst stock or poultry will be considered for classification as dangerous.

§ Clarifying and expanding the dog control activities for which Council can charge fees.

4. Accommodation

4.1 The Council operates one dog pound located at Easton Street in Dannevirke. This facility has the capacity to kennel up to eighteen dogs with an administrative area and exercise yards.

5. Personnel

5.1 The animal control team is based within the Regulatory Services Department and reports to the Manager Regulatory Services. The team comprises one Team Leader, two Animal Control Officers, with one Animal Control Administrator for support.

5.2 The animal control team duties include investigating and resolving dog complaints and attacks; enforcement of dog control policy and law; education programmes around dog safety; cleaning the pound facility to prevent disease spread; feeding and providing care for impounded dogs; returning, rehoming or euthanising impounded dogs; and maintenance of Council’s dog registration and dog impounding databases. Other duties also include roaming stock.

6. Operating Hours

6.1 Officers are on duty from 8am to 5pm on week days. After hours animal control services for dog attacks and aggressive dogs are provided by a security contractor. The contractor also feeds impounded dogs and cleans the pound facility outside working hours.

7. Dog Registration

7.1 6,923 dogs were registered in 2018/19 to 3,195 owners. This is an increase of 85 additional registered dogs and 40 additional dog owners, compared to the previous year.

8. Fees

8.1 Council’s Revenue and Financing Policy requires the activity be 80% funded by dog registration and pound fees with the balance funded from general rates.

8.2 Fees and charges under the Impounding Act 1955 and Dog Control Act 1996 are reviewed annually. The table below compares the dog registration fee categories.

Category	2015/16	2016/17	2017/18	2018/19
Urban Domestic Dog	$80.00	$82.00	$84.00	$95.00
Preferred Owner Dog	$40.00	$45.00	$45.00	$50.00
Rural Domestic Dog	$35.00	$36.00	$32.00	$40.00
Working Dog	$30.00	$30.00	$32.00	$40.00
Disability Assist Dog	$0.00	$0.00	$0.00	$0.00

8.3 All dogs are required to be registered by 1 August. A 50% penalty fee is applied for late registration after this date. After three months, the owners of any unregistered dogs are served with infringement notices, which are referred to the district court for collection if unpaid.

9. Preferred Owners

9.1 There is a financial incentive with reduced fees by being classified as a ‘Preferred Owner’. A Preferred Owner must have an adequately fenced property to confine their dogs, adequate accommodation for their dogs, and demonstrate good dog management practices.

9.2 423 dogs were registered in 2018/19 to Preferred Owners. This is an increase of 60 registered dogs from the previous year.

10. Community Education

10.1 The animal control team published twelve education articles in 2018/19 in the Bush Telegraph. The topics covered registration, stock and public safety, microchipping, uncontrolled dogs, prohibited areas, nuisance barking, and preferred ownership.

11. Complaints

11.1 A total of 1,013 dog-related complaints were received in 2018/19.

The number of reported dog attacks increased by 7 from the previous year. The most frequent type of complaint was roaming/uncontrolled/secured dogs (45%) followed by barking dogs (43%). Complaints about barking dogs and roaming/uncontrolled/secured dogs have decreased.

12. Impounded Dogs

12.1 In 2018/19 259 dogs were impounded. Of the 259 impounded dogs that were resolved during the year 169 (65%) were collected by their owner, 45 (17%) were rehomed, and 45 (17%) were euthanised.

13. Dangerous and Menacing Dogs

13.1 All owners of dangerous and menacing dogs are recorded on the Council’s dog database. Owners are written to at the time of the dangerous or menacing classification being applied, advising them of their legal responsibilities as the owner.

13.2 11 dogs were classified as dangerous and 123 dogs were classified as menacing in the 2018/19 year. All of these dogs were classified because of observed or reported behaviour of the dog. These breeds or types were mainly American Pit Bull Terriers.

14. Infringements

14.1 In 2018/19 16 infringement notices were issued. This decrease is due to the team being short 1 full-time animal control officer for approximately 8 months, and recruiting a cadet rather than an experienced officer.

15. Prosecutions

15.1 Two prosecutions were initiated during the year for dog attacks. One case was withdrawn by the Courts on the basis the alleged offender had completed an agreed diversion agreement. The second case is currently before the Court for a defended hearing.

16. Probationary and Disqualified Owners

16.1 There were no probationary and two disqualified dog owners in the 2018/19 year.

17. Dog Parks

17.1 The Council operates one dog exercise area at Mangatera in Dannevirke, which is well used by dog owners. No additional dog exercise areas were established during the year.

18. Statistical Information

18.1 The table below is a comparative summary of dog control statistics, including a breakdown of types of dog related complaints.

Category	2015/16	2016/17	2017/18	2018/19
No. of Registered Dogs	6,615	6,143	6,838	6,923
No. of Owners	3,079	3,100	3,155	3,195
No. of Probationary Owners	0	0	0	0
No. of Disqualified owners	0	0	4	2
No. of Dogs Classified Dangerous (s31)	8	10	12	11
No. of Dogs Classified Menacing (s33A) – Behaviour or Characteristics	36	26	25	32
No. of Dogs Classified Menacing (s33C) - Breed	101	94	97	91
No. of Dog Complaints	1,181	1,061	1,130	1,013
Dog Attack	53	43	42	49
Aggressive Dog	30	31	46	35
Rushing Dog	21	31	26	18
Roaming/Uncontrolled/Secured Dog	512	453	533	459
Barking Dog	525	465	452	440
Dog Bylaw Breach	14	5	3	3
Dog Welfare Concern	26	33	28	9
No. of Infringements	0	82	74	16
No. of Prosecutions	0	0	3	1

19. Significance Assessment

19.1 This item does not trigger Council’s significance and engagement policy, and it has no financial impacts on the approved Long Term Plan.

20. Conclusion

20.1 The Council consider and adopt this annual report on the administration of dog control policies and practices and statistical information.

21. Recommendation

21.1 That the report from the Manager Regulatory Services dated 24 July 2019 concerning the Annual Dog Control Act Report to the Secretary of Local Government (as circulated) be received and adopted, and

21.2 That the report be posted on the Tararua District Council website, and

21.3 That public notice be given of the report’s availability as required by Section 10A of the Dog Control Act 1996, and

21.4 That the report be sent to the Secretary of Local Government by 31 August 2019.

Attachments

Nil.

Report

Date	:	24 July 2019
To	:	Mayor and Councillors Tararua District Council
From	:	Blair King Chief Executive
Subject	:	Staff Report
Item No	:	11.8

Reason for the Report

This report is to update Councillors on key projects and items of interest over the period from 17 June to 23 July 2019.

Key Points

Route 52 Funding and Rail Hub Scope

The Provincial Growth Unit have arranged a meeting on 29 July with staff from KiwiRail, Tararua and Central Hawke’s Bay District Councils, Tararua Alliance and NZTA. Discussion will be on the scope of the brief for the proposed Dannevirke Railhub, and impacts on the roads that are required for the supply line to this log port.

Proposed Scope of Brief:

 Optimal location for the rail hub

 Rail hub requirements

 Demand forecasting

 Impacts – traffic; roading infrastructure capability and capacity; safety, freight/logistics

Output of investigation:

 Format and requirements – NZTA; KiwiRail, PDU (Provincial Development Unit) and MOT

 Agree level of detail required to support current applications / allocations for the work required and subsequent roading upgrade applications

Consultation by Ministry of Business Innovation and Employment (MBIE) on Large Dam safety requirements

MBIE are seeking feedback on new regulations to establish a nationally consistent approach that will protect people, property and the environment from the potential impact of a large dam’s failure without imposing undue compliance costs. The owners of dams will be responsible for ensuring that their dams are being managed appropriately, proportionate to the risk they pose.

The proposals aim to ensure that classifiable dams are well maintained and regularly monitored, and that potential risks of dam failure are reduced. The scheme also recognises that the dam safety requirements need to be regularly reviewed because the consequences of dam failure can change over time due to factors such as site conditions, urban development or population growth.

The Chief Executive sent a submission opposing the proposals noting:

- The proposed new definition of large dams will encompass virtually all wastewater oxidation ponds managed by District Councils. Retaining the current “large dam” definition of over 4m bank height and 20,000m3 stored volume is recommended

- Under the new proposals, Councils will be required to regularly pay for a “recognised engineer” to assess each wastewater pond, and depending on the results, also submit a dam safety scheme. Tararua has 18 wastewater ponds that would be captured under the new definitions, and zero under the old definitions.

- In comparison, NZ has experienced multiple failures of stop banks leading to multi-million losses, and these are excluded from the same rules. For example, Edgecumbe in 2017, alongside the Manawatu River in 2004 and other flood events.

Builders and Designers Seminar

The regulatory team ran an inaugural joint information day with builders, suppliers and the wider team on 22 July. This day improved understanding of roles and products, with a focus on health and risk management. Credit goes to the Regulatory team for this initiative.

Sealing of Documents

The Mayor and Chief Executive signed the following document under Council’s common seal:

Deed of Lease for the old plunket rooms at Eketahuna War Memorial Hall – Radio Eketahuna

Memorandum of Lease for Plantations at Weber Road and Dannevirke Lower Domain – Horizons Regional Council

THE ALLIANCE

Executive Summary

The Alliance team received a high number of weather related issues across the network. The delivery team have dealt with a number of slips, surface flooding, road closures, detritus clearing from local bridges and generally keeping the roading network open and available for all road users during these localised weather events, as well as attending to the various number of CRM’s that tend to increase during this time. From this work, the Alliance has a robust understanding of the network hot points and can respond in a very timely manner, which is a testament to the team and the data we have across the network.

One significant safety incident involved a wheeled excavator roll-over on a rural unsealed road. Initial findings are the crew had been undertaking some roadside drainage. When the excavator operator pulled over to let a truck past, his wheels lost traction in the soft shoulder above a steep bank. Whilst the team secured the digger with a strop to one of the aggregate trucks, the strop broke when the digger operator attempted to climb out of the soft shoulder. The machine has rolled down the bank, and the operator was taken to the medical centre. Staff that evening secured the scene so Worksafe could be notified – with no further action required from them. The team are currently undertaking a full investigation to this rollover and any actions and or findings will be implemented. Along with the concerns the team held a stop work meeting to remind our field based staff to refocus and reset the mindset especially with the network conditions during the winter months.

The recent announcement of approval for a Rail hub in the Dannevirke area has involved our team working with Councils planning resources to understand the effects on the district. A working group has been formed that includes all parties involved which will be meeting soon to determine a scope for the initial impact study. It is likely it will involve analysis on the transportation network to get a good gauge on how a change in traffic flows will affect already aging infrastructure. The Tararua Alliance will possibly do a lot of the leg work for this study as their Asset Manager – Hamish Featonby has experience as a road deterioration modeller and was heavily involved in a similar study for the Whanganui district.

At the same time the Tararua Alliance team are working closely with Malcolm Thomas to define a possible response to a potential change in residential growth in the region. The announcement of the upcoming Tararua-Manawatu highway project along with a toughening housing market in the Manawatu has signalled that residential options in Tararua are likely to become more popular. A plan to analyse the current capacity of existing Roading and 3 Water networks and determine required infrastructure investments and zoning changes has been devised and will help form a strategic response to potential demand scenarios. This work is likely to pull current Asset Management team members away from their business as usual work so the team are looking to backfill in the short term with staff from the wider Downer Asset Management team to ensure these projects are achieved in a timely and robust manner while not neglecting day to day requirements.

The Alliance Planning and Delivery teams are currently reviewing 18/19 Target Cost Estimates (TCE) build ups and gathering the supporting information for the Alliance leadership team to review and rebuild for the 19/20 financial year, upon completion the TCE’s will be submitted to Brian Smith the Alliance independent auditor to complete his annual audit. When the audit is completed and any recommendation changes, the final TCE and Target Outturn Cost (TOC) will be submitted to the Alliance Principles Group for approval and sign off.

Other projects, such as the Pahiatua Main Street Upgrade and Route 52 Corridor Improvements, are progressing also. For the Pahiatua Main Street Upgrade, designs are being finalised and our team is developing and confirming construction methodology and resource requirements. Once estimates have been completed the Alliance team will present to the Works liaison committee meeting in August to give a project update. Emergency works repairs are also being completed around the district, reinstating service levels lost by the numerous weather events.

Planning

Asset Collection and Reporting

The Road Efficiency Group (REG) has been working with Road Controlling Authorities (RCAs) since its establishment in 2012. It was set up in response to the government Road Maintenance Task Force (RMTF) and is a collaborative project between Local Government NZ and NZ Transport Agency. Its purpose is to also implement the recommendations of the RMTF.

One of the recommendations from the RMTF was to standardise the performance of our roads throughout New Zealand, aiming to address historical inconsistencies, and promote economic growth. In order to do this, they have developed the ONRC (One Network Road Classification) Performance Measures Reporting Tool (PMRT).

The tool measures assets within the district’s roading network, for example, signs, culverts, pavement structure. It applies different measures to each asset and assigns a mark out of 100. This mark is then measured against the other Road Controlling Authorities (RCA’s) to give a nationwide average for each measure.

Below is an example of a culvert asset data quality measure. The description for this is ‘the percentage of the number of culvert records with a recorded length (not null or zero length), size, material (not "unknown") and a constructed date’.

Line 1 represents 17/18 result. Line 2 represents 18/19 result.

As you can see the data quality has improved substantially from a 17/18 result of 32.3% to 98.5% for the 18/19 year. A 66.2% improvement. This improvement can be attributed to a programme whereby our inspectors have been capturing all culvert assets by targeted roads, updating asset information and on the odd occasion adding where assets are missing from the database. The majority of the time they are moving the location of the culvert. Each culvert is having a marker post installed, if not already there, and all numbered with a unique culvert number. The most important data that is being captured is the condition of the culvert.

Traffic Estimates

Total number of latest traffic estimate records with an estimated traffic loading mix distribution (ie not a default).

You will see in the above graphic that the 17/18 result was 47.4% and the 18/19 result is now 99.7%. An increase of 52.3%. The increase in this result is due to more considered data entry and time taken to do data quality checks.

The traffic information that we hold relates to how many and what types of vehicles are using what roads in our district. Among other things this gives us vital data to be able to make informed decisions about what treatment individual roads require, understanding the network demand, including changing demand, for analysis and planning purposes.

When capturing these assets, the Roading Inspectors sometimes take photos. The reason behind this is that sometimes the asset may have a unique characteristic that may have value for another purpose or that the fault they have identified is explained more accurately with a photo as well as the required information.

Beautiful Cave Wetas discovered in an earth culvert near Alfredton, 2019. Steve Hainsworth, Southern Roading Inspector, got an awful fright when he went to take a photo and the whole ceiling moved! These giant crickets were all legs.

Robin Hynes, Northern Roading Inspector, took this below photo of a native Koura that he found in one of the culverts.

3 Waters Asset Engineer

Marcus Clifford joined the Assets Team at the beginning of June as 3 Waters Asset Engineer; the first transitional weeks have been developing a relationship with the overall Alliance team as well as colleagues within the team.

The initial goal has been to start looking at the various systems in place for gathering data and managing 3-Waters assets. This has meant understanding TDC’s asset database ‘Assetic’ as well as the interaction between the asset mapping interface, ‘Intramaps’ to determine the most efficient way to commence formulating a plan of attack for future investment, renewal and rehabilitation of 3-Waters assets.

Currently looking through the CCTV survey data and footage with a view to prioritising on the basis of condition surveys. Also looked through Assetic data and started gathering information with a view to analysing asset information to determine the level and detail behind assets in the district. This is in progress with some good data being gathered, helping to build a picture of overall assets within the district, age demographic, condition, number of assets and areas serviced.

A trial was undertaken with some software, Pipeflow expert, to determine if there is benefit modelling parts of the network locally to assist with future growth and extension to the reticulation network as well as understanding the limitations within the network. A business case has been put forward outlining the software’s capability.

There is also an investigation into hardware, portable open channel flow meter, which could assist understanding the impact of Inflow and Infiltration (I&I) in the district and determining the areas most at risk and help to hone in on the most critical areas within the network for the basis of a programme of rehabilitation or renewal. The plan will be to evaluate benefit and present back opportunities.

Bridge maintenance

Structures form a crucial part of the Tararua District Road network, facilitating the movement of people and goods through the district, contributing to an economically productive district.

The purpose of these structures, including bridges, large culverts and retaining walls, is to provide continuous all-weather road access over rivers, streams and uneven terrain, supporting vehicles and ensuring the safety of road users.

They also serve a key function in environmental and/or emergency events where access around the district is crucial, especially for isolated communities with limited access to the rest of the network. Bridges in remote rural areas are used for moving stock and farm machinery along public roads, and are seen as vital for this purpose.

The current condition of the bridges and large culverts is fair to good. On the whole, the asset stock is deteriorating slower than expected. This is due to a combination of the standard to which they were constructed, the low traffic demand, the ongoing active maintenance of any detected defects since construction, and the geographical fact that most of these assets are located away from the coastal marine environment, and therefore have a limited exposure to salt.

The bridge maintenance program for 2019-2020 is being finalised, and physical works will be commencing by the end of July.

Pavement Renewals Design and Planning

We are nearing completion of pavement and geometric designs for the 19/20 financial year.

Pavement design drafts have now been completed with peer review to commence shortly.

Geometric designs are on track to be completed by the 1^st August.

Seal Extensions

Coast Rd (19995m – 20295m) has been completed. Sealing has been delayed due to the winter temperatures and wet weather.

Waihi Falls Rd (1610m – 1910m) has been constructed up to sub-base levels. The basecourse will be laid once construction season begins.

During the off season we will be compiling the 20/21 seal extension programme.

A feasibility report was completed in April on the bridge approaches below. These will be revisited and prioritised as required.

Deliver

y

3Waters

Water Maintenance and Planned works

The Neptune St watermain renewal was completed in June with the tie in to the State highway being reinstated. During construction of the watermain we engaged Southey’s Ltd to undertake hydro – excavation, in and around the large telecom and fibre optic cables. Hydro excavation is a safe means of locating and exposing services by the use of high pressure water and a vacuum tanker. The fourth and final meter reading round for 2018/19 was completed first week of June.

Below is a photo of the 80mm Restricted Pressure Zone (RPZ) complete with strainer, meter and valving installed on the watermain feeding the A and P showgrounds. This provides protection to the public from any possible backflow situation out of the A and P showgrounds.

Wastewater

The relining of the sewer in High St Dannevirke, between Gordon St and the BP service station was completed in June. The section of relined pipe was 405 L/M long and included installing tophats into all lateral connections. The above works were completed over four nights in trying weather conditions, but kept disruption to businesses to a minimum.

We are currently working on our first wastewater renewal for the 2019/20 financial year in Chamberlain St Dannevirke. This job consists of replacing approximately 120 lm of 150mm Sewermain and two manholes. Our next renewal will be the 225mm wastewater main in Pahiatua between the Wastewater treatment plant and Tararua St.

Sewer Pumps / CCTV

All sewer pumps had a monthly inspection - testing the running of the pumps, cleaning floats etc. We installed a new lockable steel lid on the Coast Rd sewer pump chamber at Pongaroa.

Our CCTV operator has been busy validating the 2019/20 Wastewater Final Work Plan (FWP) programme. Our jetting unit has a large number of roading culverts programmed for cleaning, these are programmed to start in the near future.

Roads

Maintenance

Our maintenance teams have been reasonably busy throughout June. The disruptive weather has caused flooding, slips and other faults across the network that are currently being prioritised, planned and repaired. On the 13^th and 14^th of June the Tararua region received over 100mm of rain causing a large amount of surface flooding in Dannevirke, Woodville and Pahiatua and closing numerous roads which our teams were quick to respond to. Due to this being the first rain event we have had for a number of months, our bridges in the Woodville area had very serious detritus build up which were cleared once the flooding subsided. In discussion with Horizons, they stated that some of the local rivers were the highest on record due to the aggressiveness of the isolated downpours we are seeing. Because the event was reasonably wide spread we have identified approximately 300 dispatches across the network that we are in the process of addressing.

Emergency works

June has been one of our biggest months for emergency works this financial year. We have had a number of teams focused on emergency works along with approved sub-contractors with an aim of achieving as much progress as possible making the most of the enhanced NZTA subsidy.

Along with undertaking our planned works on various sites across the network, the team also responded to a culvert washout on Heretaunga Road where the culvert was undersized and could not cope with the flash flooding. This has now been replaced with a 900mm diameter culvert and headwalls. Increasing the diameter of the culvert ensures that our drainage systems shave the capacity to manage the large isolated down pours we are experiencing more frequently thus building resilience into the network.

The large retreat on Route 52, 63 section is progressing well with majority of the earthworks being completed. The team have now shifted over 9,000m3 of cut to waste in preparation for the new pavement alignment. They are now shifting their focus onto the drainage and sub-grade strengthening which will be followed by construction of the new pavement.

Renewals

Our Heavy metal overlay programme has now finished for the year with sites now being planned for the 19/20 season. The last site was on Waitahora Road which has now been completed with great results. Due to the site being so close to Browns lime quarry, we decided to undertake a trial using lime as the base material for a section of the heavy metal overlay in an aim to create some efficiencies. Unfortunately, due to the un-favourable weather, the lime got saturated before it had time to harden causing it to rut under the weight of trucks. We will be re-visiting this option once the weather improves with an aim to save costs on unsealed roads that are in the vicinity of a lime quarry.

The seal extension programme for the 18/19 season has been completed except for the sealing itself. Both Coast Road and Waihi Falls Road have had sites where drainage improvements and pavement strengthening have been undertaken in preparation for seal. Once the weather warms up, both sites will be sealed in conjunction with the 19/20 programme.

Performance

Regulatory

Building Consent Authority (BCA)

The Building Amendment Act 2019 comes into effect in December. The Act provides a new system for managing buildings during and after an emergency. The Act also provides powers for the Ministry of Business Innovation and Employment (MBIE) to investigate significant building failures.

When the law comes into effect, after an emergency event council will be able to:

§ Carry out work to, or demolish, any buildings that pose an immediate risk to life, or risk damage or disruption to neighbouring buildings or public thoroughfares.

§ Require building owners to provide information, such as detailed engineering assessments, to help determine the risks posed by their buildings.

§ Require damaged buildings to be repaired or demolished on a case-by-case basis.

Guidance documents for councils are expected to be updated by December.

The following table compares year-to-date trends for workload, performance and investment in relation to building consents:

Building Consents	2016/17 YTD	2017/18 YTD	2018/19 YTD
Workload
Number of Applications Received	435	400	393
Number of Inspections Requested	975	1,006	977
Performance
Number of Applications Processed	401	346	353
% Processed within Statutory Timeframes	99.3%	89.3%	84.7%
Number of inspections Performed	1,428	1,486	1,375
Investment
Total Value of Applications Processed	$17,516,104.00	$16,044,521.00	$15,160,392.00

Animal Control

A dog registration article was published in the Bush Telegraph to remind owners to re-register their dogs by 1 August to avoid late penalties. The article also advised owners to keep an eye on their mailbox for registration notices which should arrive within the first week of July. Owners that do not receive forms are advised to contact us.

The following table compares year-to-date trends for dog attack customer requests:

Dog Attacks by Community	2016/17 YTD	2017/18 YTD	2018/19 YTD
Ind/Com Nth Ward	0	0	0
Ind/Com Sth Ward	0	1	0
Non Rateable	1	0	0
Rural North Ward	5	2	4
Rural South Ward	5	3	3
Road or No Property Address	7	10	12
Urban North Ward	20	14	20
Urban South Ward	7	12	11
TOTAL	45	42	50

Since registration opened on 1 July, 3242 dogs have registered with 3556 still to register on time (by 1 August) without penalty.

Environmental Health and Licensing

No licensing applications have required a public hearing. There have been no appeals to the Alcohol Regulatory and Licensing Authority.

Council’s Environmental Technical Officer has resigned. The Environmental Protection Services unit at Palmerston North City Council has offered to provide cover for district health and food services while and assessment is made of how best to deliver these services.

The following tables compare year-to-date trends for illicit dumping customer requests:

Illicit Dumping by Community	2016/17 YTD	2017/18 YTD	2018/19 YTD
Ind/Com Nth Ward	3	2	10
Ind/Com Sth Ward	2	5	6
Non Rateable	6	10	6
Rural North Ward	5	9	3
Rural South Ward	11	9	6
No Property Address Given	121	137	91
Urban North Ward	5	7	4
Urban South Ward	5	12	8
TOTAL	158	191	134

12 infringement notices have been issued for illicit dumping for the year-to-date. The total value of the infringement notices is $3,900.00.

District Planning

The New Zealand Transport Agency decided to confirm the requirements for designations in the Manawatu District Council (MDC), Tararua District Council (TDC), and Palmerston North City Council (PNCC) District Plans. The designations are required to provide for construction of the highway.

The Transport Agency accepted the council’s recommendations in part. The Transport Agency decided to make substantial changes to the recommended conditions relating to the shared path requirements and measures to address the effects of the project on the fertiliser trial site at the Ballantrae Hill Country Research Station owned by AgResearch.

The appeal period closed on 4 July. The Director-General of Conservation and the QEII National Trust have each filed appeals with the Environment Court. TDC and PNCC have jointly engaged Nicholas Jessen from CR Law to represent the councils as interested parties to the appeals. The councils are responsible for enforcing the designation conditions, and therefore have an interest in the practicality of any changes to conditions sought by the appellants.

The consent conditions for the Turitea Wind Farm, requires Mercury Energy to submit various management plans for certification by the Manawatu-Wanganui Regional Council, Palmerston North City Council (PNCC) and Tararua District Council (TDC).

Mercury have recently submitted their Construction Environmental Management Plan (CEMP). The CEMP describes the environmental management and monitoring procedures to be implemented during the Project’s construction phase. Graeme Ridley of RidleyDunphy Environmental Ltd, has been engaged to review and certify the CEMP jointly on behalf of all three councils.

The following table compares year-to-date trends for workload and performance in relation to resource consents:

Resource Consents	2016/17 YTD	2017/18 YTD	2018/19 YTD
Workload
Number of Applications Received	49	57	72
Performance
Total Number Applications Processed	46	52	71
% Processed within Statutory Timeframes	95.7%	98.1%	95.8%

Strategy & District Development

Productivity Commission Local Government Funding and Financing

The Productivity Commission released its draft report 283 pages on 4 July 2019 covering funding and financing local government. Public submissions are due on Thursday 29 August 2019 with the final report to Government on 30 November 2019.

The major findings cover:

1. Growth

· Infrastructure to support rapid urban growth

2. Climate change

· Adaptation

3. Improving equity

· The current funding and financing framework (based on property rates) is generally sound. However, inconsistency in governance and policy are also highlighted in the detail of the report for improvement, as is reducing the detail of LTP content for more focussed reporting.

4. Improve central and local government relationship

· Accumulation of responsibilities placed on local government by central government, and a poor relationship

5. Three-waters services

· Improving the safety and environmental performance of drinking water, wastewater and stormwater

6. Tourism

· Demand for services and impacts on local communities

Council Submission

Tararua District Council will have views on a number of findings and recommendations. We will be circulating a draft report to Council prior to the August council meeting for views.

We note already that the current land-use conversions and reforestation of rural New Zealand and its impacts is not covered.

New Zealand population growth of above 2% is expected to massively stress council resources and is a major focus of the report. Government immigration policy targets 95,000 to 100,000 new people (over 2%). This belies many other factors such as emigration and net natural births. However, Government policy plays a significant role in managing councils environment, with only some inputs (e.g. roading subsidy) into its costs. Indeed, outside the scope of the review is Crown contribution to rates and the transparency that that would create.

The sector is well of aware of the challenges of current and future affordability of rates, fees, limited funding sources and debt ceilings. We already manage:

· growth/decline as a result of rural-urban drift

· changing economic conditions affecting councils income base

· service capacity limits

· aging infrastructure renewal

· development to improve standards and services

· non-ratepayers consuming services without financial contribution

Further Report Details

The Commission noted major factors that are influencing local authority costs include:

· for fast-growing areas, the need for local authorities to increase the supply of development capacity to address declining housing affordability

· maintaining services in areas with declining populations

· requirements for higher performance, including potentially from fresh water, wastewater, stormwater and flood protection systems to meet environmental and public health standards

· costs of adapting communities and infrastructure to mitigate risks and hazards associated with climate change

· supporting regional development (e.g. growing demand pressures from the tourism industry which may be disproportionate to the number of local residents) | Local government funding and financing

· the need to replace existing infrastructure coming to the end of its useful life

· this mix of factors - rates increases, limits on borrowing, and increased expenditure demands, particularly for infrastructure - creates the need for an independent inquiry into cost pressures, decision making and affordability

Key draft recommendations of the report are as follow

1. New funding and financing tools for growth infrastructure

· Value capture and user charging would help growth “pay for itself”

· Special Purpose Vehicles could help councils nearing their debt limits

o (Tararua pioneered this with the Tararua Inter-town Fibre project in 2006 with FX Networks and Inspired Networks, and this became the basis for central government’s current broadband projects and the developed methodology.)

· Two other funding ideas: a new funding stream from central government and a tax on vacant land

· There is scope for councils to make better use of existing tools

2. Adapting to climate change is a significant challenge

· Central government should take the lead on providing high-quality and consistent science and data, standard setting, and legal and decision-making guidance.

· A climate-resilience agency and associated fund to help at-risk councils redesign, and possibly relocate and rebuild, wastewater, stormwater and flood-protection infrastructure

· Extend the role of the New Zealand Transport Agency to include assistance to councils facing significant threats

3. Improving equity

· The current funding and financing framework (based on property rates) is generally sound.

· Statute provides only weak support for the benefit principle (that those who benefit from or who cause the need for a service should bear the cost)

· “There is little or no evidence that rates have become less affordable over time.”

· To improve transparency in setting rates, the ability to set differentials and a uniform annual general charge should be removed, along with the 30% cap on uniform charges.

4. Reset the relationship with central government

· The continued accumulation of tasks and responsibilities passed from central government, is being done without adequate funding means.

· The Commission sees significant value, and has previously recommended, that central and local government work together to develop a “Partners in Regulation” protocol.

5. A new regulatory regime for the three waters

· The current system is considered to be broken

· Improving the safety and environmental performance of three-waters services (drinking water, wastewater and stormwater) will be expensive

· A new approach that both rigorously enforces minimum standards, and is permissive about how councils meet these standards would substantially improve the performance of the three-waters sector.

· The new regime would be administered by an independent regulator, such as the Commerce Commission.

· The performance regime would be permissive and flexible, but have a backstop arrangement applied to councils that fail by a specified time period to lift their performance sufficiently to meet minimum health and environmental standards.

6. Funding support for tourism hotspots

The focus is on tourist hotspots:

· Applying an accommodation levy and greater use of user pays for mixed-use facilities.

· For small councils that cannot reasonably use either accommodation levies or user pays, the Government should provide funding from the international visitor levy. An example of the latter is current resources and preparations required for tourists trapped by emergencies.

Reserves Act

The Department of Conservation (DOC) is proposing to revoke a number of delegations under the Reserves Act that allow Council to make certain decisions. This might even apply to reserve lands that Council actually owns.

If upheld, decisions around easements, use, leases, designations and management plans would be removed from Council control and return to DOC. They would also need to develop resources to effect control which are not currently locally based.

This has resulted from a Court judgement. The case is understood to be going to the Supreme Court and LG New Zealand has made submission to DOC for it to hold off on any decision to enforce the new requirements.

Well-beings

The Well-being Bill has now been passed. This will affect any formal Annual Plan consultation for 2020/21 and the 2021 Long Term Plan. In particular, the well-beings will need to be considered and included in Council’s policies, some of the tables in each Activity and the Infrastructure Strategy. It will also impact on section 17A (mode of delivery) reviews and Council report formats.

In summary it:

· Ability to set development contributions for libraries and halls etc.

· It also allows funding arrangements with NZTA that are funded through development contributions

· Inputs the well-beings back into the Purpose of Local Government in the Act

· Broadens the definition of ‘good quality services’

· Puts the well-beings into definition of Significance

· Principles have been amended to include well-beings in ‘decisions’ and ‘interests’

· Puts well-beings into Financial Management sections when balancing revenue decisions

· Repeals clause on focus on core services

· Includes well-beings in assessment of negative effects

Council had previously completed several years of focussed work on the well-beings and so there is an opportunity to review these against sector improvements to this work.

Procurement

Cabinet will accept the 4th Edition of the Government Rules of Procurement, which come into effect on 1 October 2019.

Councils must follow the five Principles of Government Procurement as well as the new Government Procurement Charter. Tararua District Council should be proud of our contribution to the evolution of Government procurement policy with it having now been adjusted to essentially reflect the principles of alliance relationship.

Our procurement policies, manuals and strategy documents will need to be reviewed and updated if necessary to align with the Government Procurement Charter and reflect the emphasis on public value across all aspects of our procurement processes.

Principles and the Government Charter (Rule 1):

1. Each agency must have policies in place that incorporate the five Principles of Government Procurement and the Government Procurement Charter. The Principles and the Charter apply to all procurements, even if the Rules do not apply.

2. Each agency must make sure that:

a. all staff engaged in procurement have been trained in the five Principles and the

b. Charter;
its procurement practices reflect the five Principles and the Charter; and

c. it can show how it has used sound research to plan an appropriate approach-to-market strategy that is proportionate to the nature, risk, value and complexity of each procurement

Climate Change

A recent SOLGM Climate Change Conference was held. One of the key take-outs was the degree of anger from climate scientists in attendance from the lack of progress being made in preventing climate change. We are presently exceeding the United Nations worst case scenario for climate change.

The current situation is that we are at the solar minimum of the 11-year cycle (the sun is dim with an approximately minus 0.36 degrees Celsius effect) and the El Nino/La Nina is neutral/stable. We however continue to have a slight energy imbalance equating to over 500,000 nuclear explosions, accumulating daily, of which 90% is estimated to be captured by ocean warming.

Excellent progress is being made for new low-cost energy storage, battery systems, solar cells and filtration systems, giving a path to mitigation solutions.

Plant and Property

Executive Summary

The Regional Collective Bio solids Governance Group meeting was attended by staff. This group involves ten of the lower North Island Councils working together in partnership to develop a bio solids strategy that includes a collective approach for Wastewater sludge management and beneficial end use. It aims to consider economies of scale, alternatives and use of bio solids which are affordable, sustainable and provide targeted solution that are consistent with national minimisation strategies. Work has been continuing at PNCC with the bio solids composting field trial and a review of the Cultural Impact Assessment frameworks used to evaluate impacts of bio solids use in regards to Maori values.

This year a composting trial at the Awapuni composting site, investigating the outcome of a large scale composting of three contrasting sludge products. This trial incorporates a cultural monitoring plan. A second field trial at Massey University aims to explore the use of bio solids as a soil conditioner, for application to crops not intended for direct human consumption.

A Plastic Processing Forum for the Central & Lower North Island was attended by staff. Manawatu District Council are looking to the PGF (Provincial Growth Fund) for Options, Analysis and a Business case development for a Plastic Recycling, Processing and Reuse Industry. Their vision is for a MRF (Material Recovery Facility) for the region. They are looking at participation for Local Authorities to try and attain a projected 14000 tonne per year possible.

Horizons compliance staff completed their annual Wastewater plant site visits at Dannevirke, Woodville, Pahiatua and Eketahuna.

Plant

District Wastewater

The heavy rainfall over the last month has a ripple effect with the infiltration in the wastewater system and higher water levels arriving at the oxidation ponds. Staff have been working constantly to keep plants working to their maximum to keep ahead of the situation and keep pond levels at a controlled and regulated safe level.

District Water

Ministry of Health (MoH) Peter Wood has been working with staff through the water compliance requirements for each of our treatment plants gathering the necessary information for the annual reports.

Water safety plans (WSP) improvement schedule updates for each of our water supplies are also being worked through for MoH approval.

Woodville water heavy rainfall at intake caused a blockage at the well collection chamber. Silt, mud & debris blocked the pipe which needed to be jet blasted to clear.

Storage Levels

· Dannevirke impound supply is full

· Woodville impounded supply has just under 3m

· Pahiatua reservoir is approx 60% full

Woodville intake Weir full of silt Scouring the intake pipe at Woodville intake

District Projects

Staff have been working on the following projects

· Dannevirke WWTP shower & toilet facility

· Installation of the wastewater Do probes district wide

· Chlorine alarms at water treatment plant Dannevirke No2 reservoir clayton valve control

· Power installation & transformer at the Pahiatua water and wastewater site

· Safety platform at Pahiatua ponds for cleaning blockages & Do probe cleaning

· Exterior lighting at wastewater plants

· Pahiatua wastewater safety scaffolding around clarifier has been installed

· Dannevirke infiltration gallery pipe repair

· Safety ropes, fencing & signage at District wastewater plants

· Chlorine analysers and monitoring at Dannevirke Water Supply

· Eketahuna water kliptank

· Chemical dose pumps at Dannevirke wastewater

· Woodville water safety walkway has been installed on top of clarifier

· Dannevirke No2 reservoir chlorine & Pahiatua analysers fitted post storage

· Pahiatua water river pump run to waste prior to delivery to plant

· Eketahuna water intake line meters & restrictors

· Pahiatua reservoir pressure reducing valves

· Woodville impounded supply inlet pipe strainer being installed to prevent small debris from entering system.

· Woodville river intake new screen and lifting mechanism for removing screen for cleaning has been manufactured and installed.

· Woodville water supply new pipework to bypass treatment plant and feed directly into impounded supply is underway

· Woodville intake line peg indicator on scour valves

· Dannevirke Zone water meters Millers Rd & George St

· Woodville water intake line on Challies farm fit manhole risers on valves

· Ormondville wastewater fit aerator

· Complete fencing around impounded supply at Woodville

· Woodville wastewater fencing around treatment plant buildings and tephra filter

Photos of some of the work

Woodville intake new screen & lifting mechanism. It was an health and safety issue - confined space approx. 3 metres deep

Property

Eketahuna Community Centre

Work has been completed on the refurbishment of the supper room and main hall floors. Both floors have been sanded and polyurethaned.

Pahiatua Grandstand

The roof on this facility has been replaced. The toilets are to be revamped in the current financial year.

Woodville Sports Centre

Currently the contractors are installing heating in the stadium area. This will be completed by 20 July 2019.

Akitio Public Toilets

These toilets have had a face lift with a touch up paint job.

Herbertville Public Toilets

Following on from the toilets being blocked it was discovered that the drip line from the septic tank was not functioning correctly. A new drip line has been installed.

Cemeteries

Ormondville Cemetery

The large macrocapa trees have been removed and the stumps taken out. The slash has been piled up in the paddock beside the cemetery. This will be burnt at a later date. A drain has been installed along the road way to the old dump area and the area has been metaled to provide extra parking for funeral goers. The contractor Mr Ernie Christison has done a

very good job on removing the trees and levelling out the ground. This will be tidied up once everything has consolidated. A temporary fence is to be erected in the near future. Once the area has been levelled properly and re sown a permanent fence will be erected.

Mangatainoka Cemetery

Following the drainage of the lawn area two new berms have been installed.

Mangatera Cemetery

Plans have been drawn up for three new berms in the current area. One berm will be installed in the near future.

Economic Development, Communications
and District Marketing

Economic Development

Digital Hub

After being approached by the Provincial Development Unit we have submitted a proposal for funding to establish a digital hub/co-working space.

Collaboration with Neighbouring Councils

Mark and Angela met with Central Hawke’s Bay District Council’s Economic Development Lead and consultants to discuss economic development projects and plans.

Housing – Residential Capacity Review Working Party

This group met to review maps of our main towns, including aspects of land suitability, existing infrastructure and development interest in the residential housing sector.

Provincial Growth Fund – Alternative Land Use Project

Mark attended a Land Diversification Opportunities Discussion in Waipawa, organised by HB Business.

AgFirst consultant Justin France, Malcolm Thomas and Angela Rule presented to Council on the project to date. Mark and Malcolm visited feijoa industry players.

Provincial Growth Fund – Tourism and Cycle/Walkway Strategies

A draft report was received from the consultants at the end of June.

Provincial Growth Fund –Te Apiti Manawatu Gorge Opportunities (CEDA)

Mark attended the weekend Te Apiti famil tour for the stakeholders in the CEDA PGF project around tourism opportunities in Te Apiti.

Community

Community Foundation

Three board members of the Te Awa Community Foundation met with local stakeholders in Dannevirke to discuss how Tararua District might work with the Te Awa Foundation.

Palmerston North Boys High School (PNBHS)

Mark spoke to PNBHS geography students on their annual trip to Woodville about the economic factors around the Gorge closure and new road development.

District Marketing

Responsible Camping Fund

Angela submitted an application to the Responsible Camping Fund for funding to cover general maintenance and cleaning duties across a variety of reserves and domains for the period of Labour Weekend (October 2019) to ANZAC Day (April 2020).

District Signage

Mark met with Pongaroa the Way to Go to discuss the new signage themes and received positive feedback. This is the first conversation of several with the various community committees regarding the new district signage.

Communications

Fee increase for general refuse disposal from 1 July 2019

Refuse and rubbish that the public and contractors pay to leave at the District Transfer Stations is trucked in bulk loads to an approved landfill site located in Central Hawke’s Bay.

Central Government recently increased landfill levies via the Emissions Trading Scheme, which directly affects the charges that Council must pay. The landfill operator has also increased their fees per tonne to cover on-site operational costs that include staffing, equipment and monitoring. In addition to this, Council also incurred increased transportation and processing costs.

These unplanned cost increases resulted in charges for general refuse at all Council transfer stations/landfills increasing from $140 per tonne to $170 per tonne, effective 1 February 2019. This change did not impact recycling services, fees for green waste or fees for clean fill waste.

Council also advised that further increases for general refuse were anticipated following the completion of Council’s 2019/20 Annual Plan in June 2019. This is to ensure that general refuse disposal is fully funded by user charges, as per the Council’s pricing strategy adopted in the 2018-2028 Long Term Plan.

Council adopted the 2019/20 Annual Plan on Wednesday, 26 June 2019. This included the adoption of the 2019/20 Fees and Charges. The charges relating to general refuse disposal are listed below.

Description of fee/charge	Unit	Current ($)	As at 1 July 2019 ($)
Pongaroa landfill; and Eketahuna, Pahiatua and Woodville transfer stations
General refuse	per bag	5.00	6.00
Wheelie bins	per bin	6.00	8.00
Car boot load	per vehicle	22.00	29.00
Utilities, trailers, stationwagons, family vans, and other vehicles	per m³	40.00	45.00
Dannevirke transfer station only
Domestic/commercial waste - all vehicles (minimum charge of $6.00 applies for each load)	per tonne	170.00	225.00

Easter Sunday Shop Trading Pre-consultation Survey - Results

Local councils can now create local policies to allow shop trading either across their entire district or in limited areas on Easter Sunday. Tararua District Council has conducted a pre-consultation survey to establish whether the community wants to see a change to the current situation (no trading allowed). If the survey results show that the community want to see a change, Council will then develop a policy for formal consultation with the community.

The survey consisted of 5 questions and a total of 83 survey responses were collected, with one response including 20 additional signatures of support. The results are as follows:

OPTIONS

Option 1: No – don’t develop a policy (current situation)

I think that Council should retain the status quo, so that only shops currently able to trade on Easter Sunday will continue to be able to do so.

Option 2: Yes – develop a policy*

I think that Council should develop a policy (in consultation with the community) that will allow shops in the Tararua District to trade on Easter Sunday from 2020 onwards.

* Council needs to establish whether the community wants to see a change to the current situation (no trading allowed). If the survey results show that the community wants to see a change, Council will then develop a policy for formal consultation with the community.

Q4 requested a contact name and email address from survey participants.

Q5 asked participants whether they would like to receive further updates on the matter.

Public meeting for Herbertville’s Seaview Road residents

In 1996, numbers that relied on a distance measure were assigned to the existing properties of Seaview Road – these were called Rural Address Property Identification (RAPID) numbers. Over the years, more sections have been created on Seaview Road than the RAPID numbers allow and this system of addressing no longer meets the New Zealand addressing standard.

To remedy this, Council needs to change these properties to a sequential numbering system, rather than the current rural system.

Before implementing this change, Council would like to speak with residents and ratepayers of Seaview Road. A public meeting will be held at the Cape Turnagain Golf Course, Herbertville on Monday 22 July at 6:30pm to understand any concerns and to gather information about any planned developments in the area. A detailed plan will be made available at this time to all directly affected residents/ratepayers.

Pahiatua Town Centre Upgrade

The planning is over, the community has had its say and soon Pahiatua residents will see construction work begin on their much-anticipated town centre upgrade.

On Monday 2 September 2019 crews will begin the 12-month underground construction phase of the project on Main Street. This will be the first stage of a four-stage project, commencing at the northern edge of town from Cambridge to Centre Streets on the eastern side of Main Street.

The renewal of underground services will future proof the sewage, stormwater and drinking water systems, while aboveground the community will be able to enjoy a rejuvenated town centre. The new design will improve accessibility and safety for pedestrians by connecting both sides of Main Street. Enhancing our beautiful garden strip will allow more spaces to relax - encouraging visitors to stop, shop and explore. Increasing town pride, defining Pahiatua’s identity and celebrating its history will be major benefits the Town Centre Upgrade will bring to the growing Pahiatua community.

The Project Team is developing a webpage on the council’s website which will be the central location for all information on the project. This is due to go live by mid-July. The team is also working on signboards to display project information and 3D images of the planned upgrades.

NZMCA Motorhome, Caravan & Leisure Show

Following on the success of our presence at the Auckland Supershow, we will be promoting the Tararua District in Hamilton from 20-22 September. This will reach more of the motorhome visitors from the lower North Island.

Library

Executive Summary

Author, Peter Burke spoke at the Woodville Library about his recently published book True to Ireland on the 18^th June.

Team members at Eketahuna Library & Service Centre are now working in both Library and Customer Services teams. From 1 July, the weeks that these staff are not rostered at the Eketahuna site, they now join the Customer Services team, working out of the Pahiatua Service Centre. This required “uncoupling” the job share position at Eketahuna, and making two separate roles. The two team members are very keen to take on their new roles in Council. Skills added to by working in the Customer Services team will transfer back to the service they offer at the Eketahuna site.

A planned fire drill at the Pahiatua Library discovered an issue with the fire alarm. This issue has since been rectified. It does however add a layer of safety around these drills – not only ensuring team members are confident in the evacuation plans for their site, but also as further equipment checks.

Cameras at Pahiatua Library are finally installed and operational. The next site to have cameras installed is the Dannevirke Library. I believe this is the last staffed facility to have this security feature added.

Planning

APNK (Aotearoa People’s Network Kaharoa) Refresh

The replacement of the hardware at our site will be taking place from 23-26 July. Team members have completed training using the chrome books, and classes for customers are being organised.

The classes will be implemented at the same time as the equipment is replaced and will continue at each site while there is a need for this.

Layout changes are being worked through currently, with only Pahiatua Library needing some networks plugs moved. These are situated in the middle of the floor and will be moved to a wall or post, allowing greater flexibility of use of the space.

Kotui - BC Mobile

Kotui are starting work on the draft app shortly. A timeline for this project is not been set as yet, with the Kotui / APNK team also completing the equipment refresh at this time. However it is expected to be operational by the end of August.

Poetry Day

Eketahuna, Woodville and Dannevirke Libraries were successful in their funding applications. Woodville and Eketahuna are planning Open Mic evening events on the 22^nd August. Dannevirke Library is running a Poetry Competition which opens on the 8 July with the winner being announced on Poetry Day (23^rd). Dannevirke are also running a Cut-out Poetry workshop on the 23^rd.

New Zealand Book Awards Lit Quiz

Information regarding the Quiz is being sent to all Tararua Primary Schools. The Library has multiple copies of all the finalists’ books and these are available in each town. Quiz questions will be created by the library team over the next two months.

Collaboration with Eketahuna School Book Week

Team members at Eketahuna are collaborating with the Eketahuna School’s book week celebration. Discussions are at an early stage at this point, but they are exploring ways that the school and public library can work together for this Term 4 school event.

Delivery

Library Events & Programmes

Adult’s Winter Reading Challenge

To date there are fifty-one adults registered in the Winter Reading Challenge. This programme is ongoing until 7^th September. The programme is designed to encourage readers to explore a new genre or format, and get reading over the Winter Months.

Registrations will stay open throughout the programme.

Children’s Winter Reading Challenge

Twelve schools (854 children) have signed up to participate in the new children’s programme. Individual registrations opened on 1 July for those children whose classes have not signed up. To date, 25 children have signed up individually. The programme runs until the end of August.

EPukapuka Promotions

Wyn from Pahiatua Library introduced the children from Ballance School to ePukapuka. She is also planning a trip to Pahiatua School to market this resource there also.

Since the launch of this resource in late January, promotions have been offered to all schools in the District. In March & April, four schools took up the offer, and in June one school. Use of the junior books in the eBook collection has grown steadily over this period with use rising from 50 over the February and March period to 105 in June.

Team members are looking at other groups to market this resource to in the coming months.

Programmes and Projects Office

Project updates

The project team has confirmed two appointments over the last period, with staff starting with TDC over the coming month. Jessica McKenzie is joining as a part time project coordinator, coming from a background in recreation management including projects. Marco Alben has been appointed as a project manager, with a background in both building construction and IT project management. Sadly, Rachael Linkhorn has decided to leave TDC, as her family is moving outside the district. It has not yet been decided how we will fill this remaining part time resource gap and skill area.

Activity over the last month has included assistance with a number of project areas, including the long term plan, the Pahiatua town upgrade, the section 17A review of parks and reserves, the forestry impact strategy, and the water bylaw review. The new project reports for the Works Liaison Committee have started to be rolled out, and work is underway to launch the projects area on the TDC website for those projects under the new reporting regime. There has also been ongoing analysis of capital projects to increase our understanding of the forward work plan.

On the operational side, Tom has been progressing planning for the relocation of the water storage Kliptank to Eketahuna, along with the installation of flow restrictors to some rural properties in this area. He is also supporting with operational refinements to identify and resolve maintenance issues in the pipework leading to the Woodville Impound Water Supply. Work on the detailed design planning for the Pahiatua Water Treatment Plant project has also continued.

Pahiatua Water Treatment Plant

The last issues are being worked through on the detailed design phase, including confirmation of the Hazardous Substances and New Organisms (HSNO) approach for compliance. A revised cost and schedule are being worked through to reflect the complete design, with this highlighting projected increases to both. While variances are normal with the increased information available from the detailed design phase, the team are giving these increased scrutiny to ensure these are robust and accurate before presenting these to the Works Liaison Committee in August.

Finalisation and peer review of the civil, mechanical and electrical designs are also scheduled, to allow for the final pricing and timetable for the delivery phase to be confirmed. Commencement of construction of the civil design will begin once the civil design is finalised and the building consent is granted.

Civil Defence Emergency Management

Training and Exercises

· Six staff attended the ITF Intermediate course (2 day course for Emergency Operations Centre staff) held at Manawatu District Council on 18-19 July.

· Two staff attended a training seminar for emergency Public Information Managers in Feilding.

· Two further ITF Intermediate courses for Council and partner agencies are planned – August for Dannevirke, and November for Pahiatua.

· Ninety two percent of staff have now been trained in ITF Foundation course (target 80%).

· A full emergency operations centre exercise is planned for 9am-12pm 25 July at Dannevirke Council Chamber.

Community Engagement

· Stephen, Mercedes, and Charlie attended a neighbours afternoon tea at Pukaha Wildlife Centre. The intent of the meeting was to develop relationships between Pukaha and its neighbours as part of its role in an emergency.

· Attended the Eketahuna Civil Defence Response Group meeting on 8 July and a training exercise is planned for 5pm 30 July at the Eketahuna Community Centre.

· Met with Makuri civil defence and planning is underway for a practice at Makuri School. Date to be confirmed.

· A Pongaroa community resilience meeting will be held 7pm 22 July at Pongaroa Hall.

· Woodville Civil Defence Response Group are holding a practice 5pm 25 July at the Woodville Stadium.

· Akitio Civil Defence Response Group are meeting 1pm 28 July at the Akitio Fire Station.

Planning and Projects

· Tararua hosted the Regional Emergency Management Officers meeting at Bush Multisport Stadium.

· Attended the regional Rural Coordination Group meeting and terms of reference for the group were established.

· Attended the Coordinating Executive Group meeting where items including next year’s work programme were approved.

· Attended the EQC Inquiry forum at Eketahuna.

· Stephen and Mercedes met with the Hawke’s Bay Emergency Management team at Hastings District Council and they are keen to work with us around mutual support.

· Continued to participate in the East Coast LAB Hikurangi Response Framework project, planning for the response to a large earthquake in the Hikurangi subduction zone.

· Discussions with potential providers for the Digital Radio Project continue with a result now expected in July.

· Regional Lifelines Group are finalising a regional plan on priorities post-earthquake, we contributed by providing information on our response for the three waters and district roading. As well as establishing a Tararua Lifelines Group as requested by the Tararua Emergency Management Committee.

· Funding for volunteer training has been reinstated by central government and working with the Group on a training programme.

· The next Tararua Emergency Management Committee meeting will be 10am 8 August at Dannevirke Council Chamber.

· The next Local Welfare Committee meeting will be a civil defence centre practice at Woodville Sports Stadium 10am 7 August.

Health and Safety and Risk Management

Health and Safety Regional Group

The regional group is met on 12th June to discuss the two projects outlined below and seek consensus on direction. Further projects regarding the summary SafePlus recommendations are to be considered at the completion of this project.

Horowhenua District Council have agreed to project manage the regional Pre-Qualification investigation project and developed a ‘Terms of Reference’ that outlines approximate costs, timeframes and project parameters for the MWLASS Directors teleconference on 8th July.

Horizons Regional Council and Horowhenua District Council will co-lead the development programme for regional forums for the purpose of providing a 12-24 month plan for the directors’ consideration in respect to funding. This plan was ready for the MWLASS directors teleconference on 8th July.

Health and Safety Committee

The representatives are attended health and safety representatives stage two training on 27th and 28th June. This training focusses on hazard identification and risk assessment and also provides practical skills that will help the representatives communicate and consult effectively with others.

The health and safety risk register review is close to completion, with reps taking ownership of this task and working with their teams to ensure engagement and understanding with the risk register.

Contractor Management

The Risk Manager has been in discussion with Dave Griffith from HR Development to assist with Council’s health and safety pre-approved supplier process. Dave is currently working with Horizons Regional Council and Ministry of Housing and Urban Development on similar projects and is happy to share outputs with us. This will provide contractors with a simple questionnaire and include guidance notes for any Tararua District Council staff engaging contractors, enabling them to assess the information with confidence.

Asbestos Regulations (2015)

The final surveys have been completed and work has commenced on the overarching management plan, completed for the end of June.

RDL Group was engaged for the removal and clean-up of asbestos at Pahiatua Town Hall. There was additional work required following on from RDL Groups original quote, and due to some confusion over why this was not included in the initial scope of work, Tararua District Council made the decision to go back out to the market for the remaining work required. Following on from this Clear Air Asbestos Management Limited were engaged for the removal and clean-up of the Pahiatua Town Hall, with work completed on 5th June.

Hazardous Substances

Peter Feierabend has been working with the water treatment operators to update their hazardous substances registers and ensure controls are in place to meet the regulations.

A location compliance certificate is required for Woodville Wastewater Treatment Plant. This certification requirement is for substances of class 6 and/or 8 only and comes into force on 1 December 2019. The Risk Manager has forwarded a list of persons authorised to provide location compliance certificates to the Plant and Property Team. There is no authorised persons in the Manawatu-Whanganui region or in the Hawke’s Bay region. Therefore Council may have to go further afield to Wellington or similar.

Software System

Manawatu District Council’s SharePoint health and safety solution is essentially an on online health and safety manual, with access to information, relevant spreadsheets and forms all in one place. This reduces the risk of the manual becoming out of date and offers staff a one stop shop for health and safety information. The Risk Manager is currently writing content to implement this at Tararua District Council.

Accident Investigation

Council have had a lost time injury incident resulting in two weeks off work with the staff member on reduced hours and light duties from 10th May, and are awaiting full recovery and a medical clearance before the staff member returns to full capacity. A full investigation has been completed and corrective actions forwarded to the team for implementation.

Implementation of Risk Management

The review of the strategic risk register is well underway, risk workshops have been held with risk owners to ensure relevant objectives and impacts are considered, controls are up to date and effectively monitored and all risks are managed in line with Council values. 13 of the 24 risks listed have been reworked with the remaining workshops completed by the end of June. The collaboration with the risk owners has been positive, resulting in registered risks that are meaningful and up to date while also creating a sense of ownership. Risk owners will now be given guidance on regular sign off of risks and what evidence is required to ensure effective monitoring of risks.

Risk assessment considers both the likelihood of occurrence and the severity of outcome. The categories assigned to the risk matrix are broad and (by their very nature) open to interpretation, with the aim of being applicable to as many changeable scenarios as possible. Due to this, as part of the update the Risk Manager is investigating the best way to moderate the overall risk scores to ensure accuracy and consistency across the board.

Council are now using Promapp Risk Module software to capture and manage the monitoring and review of strategic risks. Ara Yonge and the Risk Manager are in discussion with the software provider about the possibility of updates to the module so that both project and operational risks are able to be captured in the same manner in the future. The risk assessment matrix Council are using has been updated in line with the Promapp risk module software. This update will be reflected in the Tararua District Council Risk Management Framework review.

1. Recommendation

1.1 That the report from the Chief Executive dated 24^th July 2019 concerning an update on key projects and items of interest to the Council (as circulated) be received.

Attachments

Nil.

*General subject matter to be considered*	*Reason for passing this resolution in relation to each matter*	*Ground(s) under Section 48 (1) for the passing of this resolution*
*Metered water charges write-off request*	*To protect the privacy of natural persons*	*Section (1)(a)(i)*

7.1	Anderson Rally Interclub Cross Country (Item 10.6)
7.1.1	The Anderson Rally Interclub Cross Country was very successful and well attended, with Board Member Spooner representing the Board at this event to present the trophies it provided.
7.2	Wackrow Memorial Youth Award (Item 7.2)
7.2.1	Nicola Graham is guest speaker at the 2019 Wackrow Memorial Youth Award presentation function.
7.3	Dannevirke Skate Park Project (Item 7.3)
7.3.1	The project steering committee is meeting on 15 July 2019 to progress discussion and consultation to determine options for the proposed plan to design and develop this facility.
7.4	Dannevirke Spring Festival (Item 7.4)
7.4.1	The Chairperson is progressing the arrangements to contact community groups to ascertain their interest in being involved with Dannevirke Spring Festival events this year.
7.4.2	The Chairperson will discuss with board members the basis of the programme for the calendar of events planned to be held.
7.5	Electronic Promotional Sign (Item 7.1)
7.5.1	The Deputy Chairperson is working on the arrangements to install the sign, with Mitre 10 agreeing it can be located in the vicinity of their carpark and power for its operation shall be provided by Ngati Kahungunu.
7.5.2	Matters still to be finalised are connecting the power and approval from New Zealand Transport Agency to erect the sign.

7.6	Jane Phillips-Bell (Item 10.5)
7.6.1	Jane Phillips-Bell has received costings from Scanpower for options to pay for installing two street lights on power poles in the vicinity of her JPB Fitness home based gym at 173 Te Rehunga North Road.
7.7	Dannevirke Market Day (Item 9.1.4)
7.7.1	The Deputy Chairperson is considering options to arrange a market day known as Dannevirke day held in October on the Friday prior to Labour Day, and suggested the possibility of designing a Dannevirke flag to promote the town.
7.8	Connecting with the Community (Item 7.5)
7.8.1	Arrangements for the Board’s coffee morning forums held every Tuesday during the month of July from 10.30am to 12noon at the Vault Café in High Street have been outlined in the Dannevirke News and Bush Telegraph Council page.
7.9	Huia Range School Pedestrian Crossing (Item 9.2.1)
7.9.1	Follow up is occurring with the New Zealand Transport Agency to ascertain their intentions to rectify the dip from the road to the footpath at Huia Range School pedestrian crossing.

9.1	Tararua Community Youth Services
9.1.1	Board Member Hynes reported Tararua Community Youth Services is seeking applications to appoint a secretary/administration staff member.
9.2	Dannevirke Chamber of Commerce
9.2.1	Board Member Hynes reported Dannevirke Chamber of Commerce Annual General Meeting will be held on 7 August 2019 at 5.15pm in the Tararua Business Network Training/Seminar Room.
9.2.2	A breakfast meeting is to be arranged with representatives from New Zealand Transport Agency attending to provide an update on progress regarding the Te Ahu a Turanga-Manawatu Tararua Highway project.
9.2.3	A group of Dannevirke Chamber of Commerce members are considering options to address the issue of improving the appearance of vacant High Street shop frontages.
9.2.4	Board Member Hynes represented Dannevirke Chamber of Commerce at the meeting concerning Te Awa Community Foundation and the feasibility plan to consider the establishment of a Tararua district community foundation.
9.3	Dannevirke Information Centre
9.3.1	The Chairperson reported a replacement part-time assistant is to be appointed to fill the vacant position to provide back up for the Dannevirke Information Centre Manager.
9.3.2	The Chairperson will follow up with the Dannevirke Information Centre Manager to request an update on what is intended to be undertaken to refurbish the appearance of this facility.
9.4	Local Government New Zealand Zone 3 Community Boards
9.4.1	The Deputy Chairperson and Board Member Spooner attended the Local Government New Zealand Zone 3 Community Boards meeting held in Whanganui on 21 and 22 June 2019, and this was informative with interesting presentations from various speakers.

12.1	Council Community Surveys
12.1.1	The Governance Manager outlined the basis of Council community surveys undertaken quarterly in the months of October, February, April and July for the purpose of: · Providing a robust measure of satisfaction with Council’s performance in relation to services. · Determining performance drivers and assisting Council to identify the best opportunities to further improve satisfaction, including satisfaction among defined groups within the district. · Assessing changes in satisfaction over time and measuring progress towards Long Term Plan objectives.
12.1.2	Details of the survey results are included in the performance reports presented to Council on a quarterly basis, and provide supporting information for a range of service performance measures included in the Annual Report.
12.2	Log Rail Port
12.2.1	It is noted $400,000 has been provided from the Provincial Growth Fund to evaluate the potential for KiwiRail to develop a new log rail port south-west of Dannevirke to take logging trucks off local roads and better integrate freight flows through Hawke’s Bay.
12.2.2	If approved, the state owned rail operator will receive $4 million from the Provincial Growth Fund to develop the log rail port freight hub at Tapuata.
12.3	Community Walkway
12.3.1	Dannevirke Rotary Club Charitable Trust has raised the funding required to commence the project to extend the community walkway down Cole Street.
12.3.2	It has since been discovered parts of that area were under water following heavy rain, and discussion is occurring with Tararua Alliance regarding the suitability of the intended location and options for flood protection to prevent such situations from occurring.

8.4	Local Government New Zealand Zone 3 Community Boards
8.4.1	This item is withdrawn from the agenda as Board Member Wilson did not attend the Local Government New Zealand Zone 3 Community Boards meeting held in Whanganui on 21 and 22 June 2019.

6.1	Eketahuna Community Centre (Item 4.1)
6.1.1	Work has been undertaken to sand and polyurethane the floors in the main hall and supper room of the Eketahuna Community Centre, and the building is being painted.
6.2	London Plane Trees in Alfredton Road (Item 4.3)
6.2.1	The London plane trees in Alfredton Road are being pruned today to maintain their appearance.
6.3	Eketahuna Camping Ground (Item 6.3)
6.3.1	The Chairperson discussed with Loreen and Kerry Cunningham the possibility of New Zealand Army Tenth Transport Company undertaking as a future project developing the bush reserve (near the swing bridge) for locals and visitors to use for picnics and swimming.
6.4	Eketahuna School Proposed Zebra Crossing on Alfredton Road (Item 8.1.1)
6.4.1	Senior Constable Maxine Walshe (School Community Officer) and Senior Sergeant Jymahl Glassey will attend next month’s Board meeting to outline the proposal to create for Eketahuna School a Zebra crossing on Alfredton Road with 40 kilometre signs at key points.

8.5	Eketahuna Our Town Incorporated Re-launch of Peter Best’s Book
8.5.1	The Chairperson attended the very successful meeting arranged by Eketahuna Our Town Incorporated held on 18 May 2019 at the Eketahuna Community Centre to re-launch Peter Best’s historical book “Eketahuna Stories from Small Town New Zealand”.
8.5.2	This special event was attended by Peter Best and many current and former dignitaries, and it recognised a remarkable achievement for publishing in New Zealand as this book has been in print since 2001 and printed six times.

8.6	Westland Co-operative Dairy Company Sale
8.6.1	The Deputy Chairperson spoke on the sad day for the New Zealand dairy industry yesterday when shareholders of Westland Co-operative Dairy Company Limited were left with little option but to vote in favour of selling to Chinese company Yili.
8.6.2	To see an eighty-five year old New Zealand farmer co-op sold off under these circumstances is extremely disappointing, but also raises the question of what support were the Board of Westland Co-operative Dairy Company provided to find an alternative option to keep the company New Zealand owned.
8.6.3	West Coast farmers were left with minimal options for supply, and forced into a corner with what appears to be the only option out.
8.6.4	All farmers are coming under increasing pressure from banks to reduce debt rapidly, and with the Reserve Bank looking to bring in requirements for banks to hold more capital this will only add to pressure if banks pass on all the cost to their customers. What effect will this have on our own communities?
8.6.5	Dairy farmers are feeling the strain, and the Deputy Chairperson expressed concern about the impact of emotional and financial pressure that farmers are under.
8.6.6	As a community we need to look out for our neighbours entering into the season of calving and lambing, and take time to check on neighbours and have a yack over the fence.

10.	Eketahuna Swimming Pool Upgrade Project
10.1	Board Member Wilson reported the contractor finished his work on this project, and Eketahuna Swimming Pool Management Committee is proceeding with their stages to complete concreting, recladding the pump shed and installing a permanent container for storage.
10.2	The upgraded Eketahuna Swimming Pool facility will be ready in time for this year’s swimming season opening, with the new reception area kiosk to be done following the conclusion of that period.

Date	:	25 July 2019
To	:	Mayor and Councillors Tararua District Council
From	:	Peter Wimsett Manager Strategy & District Development
Subject	:	Water Supply Bylaw
Item No	:	11.1

Date	:	23 July 2019
To	:	Mayor and Councillors Tararua District Council
From	:	Richard Taylor Governance Manager
Subject	:	Disestablishment of Waione Domain Board
Item No	:	11.6