Agenda of Council meeting

Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Tuesday 24 April 2018 commencing at 2.00 pm.

1. Present

Her Worship the Mayor - Mrs T H Collis, Crs A L Benbow (Deputy Mayor), E J Christison (from item 13), J E Crispin, A K Franklin, S A Hull, C J Isaacson, P A Johns and A J Thompson.

In Attendance

Mr B King - Chief Executive

Mr R Taylor - Governance Manager

Mr P Wimsett - Manager Strategy and District Development

Mr C Lunn - Manager Regulatory Services (until item 12.5)

Mr C Chapman - Alliance Network Manager

Mr D Watson - Group Manager Plant and Property

Mr C McKay - Finance Manager

Ms E Roberts - Revenue Manager

Mr W Labuschagne - Senior Financial Accountant

Others as detailed for the public forum and hearing of submissions on the bylaws review items of business

2. Council Prayer

2.1	The Mayor opened the meeting with the Council Prayer.

3. Apologies

3.1

That an apology be received from Cr E J Christison for lateness to the meeting.

Crs Thompson/Crispin Carried

3.2

Cr Hull requested her dissenting vote be noted regarding accepting this apology.

4. Public Forum

4.1	Eketahuna Money Exchange
4.1.1	Charlie Death (Eketahuna Community Board Chairperson) conveyed concern regarding the removal of the Eketahuna money exchange without consultation, and the upset this has caused to residents of the Eketahuna community.
4.1.2	Rena Tyler (Eketahuna Our Town Incorporated) urged the Eketahuna money exchange be reinstated until a mutually agreeable solution is found, and spoke on the distress of elderly residents as a consequence of this service being withdrawn without prior communication to explain the reasons for that decision.
4.1.3	Charlie Death requested a representative of Council attend the Eketahuna Community Board’s public meeting on 15 May 2018 to inform residents why this service ceased, and to outline the options replacing the money exchange.

5. Notification of Items Not on the Agenda

5.1

Nil

6. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

6.1

Nil

7. Personal Matters

7.1

Nil

8. Confirmation of Minutes

8.1	*That the minutes of the Council meeting held on 28 March 2018 (as circulated) be confirmed as a true and accurate record of the meeting.* *Crs Franklin/Thompson Carried*

9. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda

9.1	March Severe Weather Event (Item 11.6.1)
9.1.1	Cr Crispin will provide to the Mayor the names of farmers that helped clean up following the significant rainfall which hit the district on 8 and 9 March 2018.
9.1.2	This will enable the Council’s thanks to be conveyed to these farmers to acknowledge their assistance in helping with the response to maintain accessibility to roads as a result of this severe weather event.

10. Community Boards and Community Committees Reports

10.1

Dannevirke Community Board

10.1.1

That the report of the Dannevirke Community Board meeting held on 3 April 2018 (as circulated) be received.

Crs Isaacson/Johns Carried

10.2

Eketahuna Community Board

10.2.1

That the report of the Eketahuna Community Board meeting held on 6 April 2018 (as circulated) be received.

Crs Isaacson/Johns Carried

10.3	Pahiatua On Track
10.3.1	*That the report of the Pahiatua On Track meeting held on 4 April 2018 (as circulated) be received.* Crs Isaacson/Johns Carried
10.3.2	Defibrillators
10.3.2.1	Locations where defibrillators are available can be accessed on the Good Samaritan and St John apps.

10.4	Woodville Districts' Vision
10.4.1	*That the report of the Woodville Districts’ Vision meeting held on 3 April 2018 (as circulated) be received.* Crs Isaacson/Johns Carried
10.4.2	Firewood
10.4.2.1	The donation of logs to be cut and split for firewood available to residents in Woodville unable to purchase wood is acknowledged as a nice gesture.

11. Hearing of Submissions on the Bylaws Review

11.1	The Council proceeded to hear the following submitters speak in support of their written submission on the bylaws review.

	Submission Number	Name
	9	Tim Delaney for Ruahine Kennel Association · Generally supports the proposed amendments to the dog control bylaw and policy. · Strongly believes the definition of a breeding kennel is too loose, and it needs further attention. · Proposes the adoption of the Victorian State Government in Australia definition that a breeding kennel is any premise where three or more fertile bitches are kept. · Suggests a list of applicable organisations is prepared so that members of organisations which govern their memberships with ethical breeding policies may be exempt.
	11	Rubina Hallager · Opposes the proposed water supply bylaw. · Considers that the people in Norsewood and Akitio need to determine the best and most cost effective solution for their supply of water. · Believes that a plan requiring householders to each install a 20,000 litre tank is the best option for the long-term and the most cost effective. · Proposes that Council assist with this by ascertaining how many properties will need to upgrade to reach the 20,000 litre minimum, and it could reduce costs by getting a bulk deal on the tanks. · Does not support the proposal for water to be supplied directly from Dannevirke as this will have major costs impacting on rates. · Notes there is also some doubt that existing Norsewood infrastructure/house plumbing pipes would stand up to any increase in water pressure that could result.
	12	Rubina Hallager on behalf of Annelise Hallager · Opposes the proposed keeping of cats bylaw regarding imposing an arbitrary limitation on numbers. · Proposes all cats over six months old should be de-sexed as a requirement unless a special exemption is sought. · Suggests that Council can assist with this by more effectively promoting schemes designed to help people offset the cost of de-sexing their cats.
	13	Tony Rhodes · Opposes the proposed water supply bylaw as it is poorly considered and inappropriately crafted. · Questions whether the financial and social impacts of the proposed changes have been assessed, and the costs and benefits analysed. · Supports an alternative approach is considered to the long-term strategy regarding water supply within the Tararua district. · Seeks clarification on the proposed definitions for extraordinary and ordinary use, and Dannevirke rural or lifestyle blocks internal domestic and external use. · Expresses concern at the proposed new requirements relating to installing 20,000 litre tanks on Dannevirke rural or lifestyle blocks, and the basis of proposed charges for extraordinary users.
	16	Peter Greatbatch for Akitio Beach Community and Ratepayers Association · Urges better communication with Akitio Beach residents about the proposed water supply bylaw, and what is to be renewed and upgraded in the current Akitio water system. · Opposes the proposed requirements relating to installing 20,000 litre tanks for water storage as many houses at Akitio Beach are not deemed permanently occupied. · Questions whether more storage could be supplied further up on Akitio hill at the source of the spring to provide adequate capacity to supply water. · Seeks further discussion be undertaken with Akitio property owners to enable all parties to work towards an acceptable solution to meet the quality of water supply consistent with government recommendations.

12. Reports

12.1

Draft Submission to the Horizons Regional Council Long Term Plan 2018/2028

12.1.1

That the report from the Governance Manager dated 18 April 2018 concerning a draft submission to the Horizons Regional Council Long Term Plan 2018/2028 (as circulated) be received, and

That the Council approve the draft submission on the Horizons Regional Council Long Term Plan 2018/2028 covering the following points:

Rates Increases

Express concern at the level of proposed rates increases, particularly in year 1 of the Long Term Plan. Support spreading the funding requirements more evenly over the three years or reduce the scope of increased levels of expenditure.

Regional Development and Prosperity

Support collaboration and plans to progress initiatives of the Accelerate25 programme, noting this Council’s emphasis on strengthening connectivity to its rural areas is a proposed significant project for the Tararua district in the Long Term Plan.

Funding for regional development is provided through option 2, being a mix of rates and reserves.

Regional Facilities Fund

Indicate the Council does not support the establishment of a regional facilities fund. Should this proposal proceed it should be funded by way of a targeted differential rate based on population and distance levied on the areas receiving the most value from its direct benefits.

Capital Connection

Acknowledge the value of the capital connection public transport service to the region, and support option 1 of funding this cost through $60,000 from reserves and $50,000 targeted rates (Palmerston North, Manawatu and Horowhenua).

Tararua District-wide River Management Scheme

Support the proposed change to establish a new channel management scheme on a Tararua district-wide basis, but carefully consider its impact and funding before agreeing to implement this proposal relative to contributing to the level of the rates increases.

Commercial Investments

Support the prudent approach to Horizons commercial investments to increase their diversity and resilience, thereby reducing the burden on ratepayers. Borrow $17 million from Local Government Funding Agency estimated at 4.5% interest rate cost.

Community Outcomes

Support the proposed new community outcomes regarding natural hazard resilience, healthy ecosystems, human wellbeing, connected communities, a robust economy and confidence in decision-making.

Changing the Region’s and Council’s Name to Manawatū-Whanganui

Support the proposal to change the region’s and Council’s name to Manawatū-Whanganui subject to any cost implication being determined.

Sustainable Land Management

Support the sustainable land use initiative project and its continued funding, with any future applications for further government funding.

Biosecurity and Biodiversity

Support building on the success of the Te Apiti Gorge partnership and accessing government funding where possible to realise its potential as an eco-tourist destination.

Support ongoing investment in plant and animal pest management.

Freshwater Management

Emphasise Council’s commitment to the Manawatu River Accord, and working collaboratively with the Horizons Regional Council to improve wastewater point discharges into the tributaries of the Manawatu River.

One Plan

Support progressing an acceptable way forward is agreed regarding implementing the One Plan through working collaboratively with the regional council and government to achieve that outcome.

Transport

Acknowledge the continued support funding for Dannevirke and Pahiatua health shuttles and community vehicles.

Crs Johns/Hull Carried

12.1.2

Council will request to speak on its submission at the Horizons Regional Council hearings meeting held from 21 to 24 May 2018.

12.2

Proposed Submission to the Draft Government Policy Statement for Land Transport

12.2.1

That the report from the Alliance Network Manager dated 19 April 2018 concerning a proposed submission to the draft Government Policy Statement for Land Transport (as circulated) be received, and

That the Council approve the proposed submission on the draft Government Policy Statement for Land Transport covering the following points:

· Support the higher priority placed on safety and access, with special regard to increased investment in local road safety improvements, investment in footpaths, and increased road network resilience.

· Support the changed investment in land transport, with increases to local road improvements, walking and cycling improvements, and local road maintenance.

· Convey caution at the funding of rail through the National Land Transport Programme as it may result in decreased investment in local roads maintenance and operations, thereby subsequently reducing customer levels of service.

· Acknowledge many rural road controlling authorities are somewhat inhibited exploring mode neutrality options, and are very much limited to road transport.

· Support the increased focus on local roads and welcome government’s increased investment with specific regard to local road improvements such as Council’s proposed improvements to Route 52, subsidisation of footpaths and increased local road maintenance.

· Encourage government to assist rural road controlling authorities in managing the impact of forestry harvesting activities that are currently having a significant impact on rural roads levels of service and service delivery costs. This is predicted to increase significantly in the immediate future.

· Request that if KiwiRail is added to the list of approved public organisations under the Land Transport Management Act 2003 with access to the National Land Transport Fund, this be conditional on KiwiRail ceasing to charge local authorities for grants of licenses for any utilities or road crossings across or along rail corridors.

Crs Benbow/Crispin Carried

12.3

Delegated Authority to Council Officers for Regulatory Services Functions

12.3.1

That the report from the Manager Regulatory Services dated 19 April 2018 concerning delegated authority to Council officers for Regulatory Services functions (as circulated) be received, and

That the Council approve the delegations in the schedule attached to this report to enable staff to deliver and fulfil the statutory responsibilities of the following legislation:

· Resource Management Act 1991

· Building Act 2004

Crs Hull/Thompson Carried

12.4

Liquor Licensing Matters Determined Under Delegated Authority

12.4.1

That the report from the Licensing and Compliance Officer dated 19 April 2018 concerning Liquor Licensing matters determined under delegated authority (as circulated) be received and noted.

Crs Benbow/Johns Carried

12.5	Former Infracon Building in Woodville
12.5.1	*That the report from the Chief Executive dated 19 April 2018 concerning the former Infracon building in Woodville (as circulated) be received, and* That the Council appoint Deputy Mayor Cr A L Benbow and Cr A J Thompson with delegated authority to consider, negotiate, and/or accept any offer provided via a private sale (if submitted by 18 May 2018) or a commercial marketing proposal for the period which the marketing proposal is active, for the land and buildings known as the former Infracon site in Woodville. Crs Hull/Johns Carried
12.5.2	It is understood that in exercising this delegation the two councillors authorised to determine the sale of this property shall liaise with the Mayor and other councillors prior to any commitment being agreed regarding this matter.
12.6	Staff Report
12.6.1	Projects
12.6.1.1	Information on high profile projects reported in the project control sheet and/or staff report will be provided as appropriate through the Council’s website and Bush Telegraph page.
12.6.2	Project Planning
12.6.2.1	Drone footage provides a good way of explaining to the public areas of works and projects, such as the photos taken of the Owahanga Road slip site.
12.6.3	Pahiatua Town Centre Upgrade
12.6.3.1	Open days and a public meeting are to be held from 3 to 5 May 2018 to enable the Pahiatua community to convey their ideas and suggestions on upgrading its town centre.
12.6.4	Woodville Impounded Water Supply
12.6.4.1	The Viking installation team is progressing completion of this project, but undertaking this work is weather dependent.
12.6.5	Eketahuna Domain
12.6.5.1	The lease on the area of the Eketahuna Domain not used for sports expires on 30 June 2018, and is being re-advertised for lease.
12.6.6	Pahiatua Polish Memorial
12.6.6.1	It is extremely disappointing to note vandals fired a shotgun at the Polish memorial kiosk on State Highway 2, resulting in repairs needing to be undertaken.
12.6.7	Hilux New Zealand Rural Games
12.6.7.1	Council’s stand and presence at the Hilux New Zealand Rural Games in Palmerston North provided a positive and well received promotion for the district.
12.6.8	Eketahuna Money Exchange
12.6.8.1	Staff worked with the owner of Eketahuna Four Square to enhance the current ATM service offered through this business by increasing withdrawal limits and ensuring a suitable float is available.
12.6.8.2	This has enabled the removal of this risk from staff providing the money exchange at the Eketahuna Service Centre/Library, and increases the hours of access to this facility.
12.6.8.3	Staff are discussing with a provider whether they would do a hole in the wall style ATM with the Four Square manager, thereby facilitating a 24/7 service in Eketahuna.

12.6.9	Downer Tararua Sports Awards
12.6.9.1	Thanks are conveyed to Sport Manawatu Community Sport and Recreation Team Leader Sanjay Patel on organising a very good night and excellent speaker for the Downer Tararua Sports Awards held in the Dannevirke Town Hall on 20 April 2018.
12.6.9.2	There will be a debrief held on the arrangements and planning of this event, and the Mayor shall convey Council’s congratulations and seek clarification on the judging process.
12.6.10	*That the report from the Chief Executive dated 18 April 2018 concerning an update on key projects and items of interest to the Council (as circulated) be received.* Crs Franklin/Johns Carried

13. Portfolio Reports

13.1

Events

13.1.1

Cr Christison entered the meeting at 3.50 pm.

13.1.2

The following councillors and the Mayor reported on various events they had attended or are forthcoming.

Cr Benbow Deputy Mayor	· Government Policy Statement for Land Transport Summit · Tararua health locality community planning group meeting to be held on 14 May 2018
Cr Isaacson	· Tararua Assessment Committee meeting to allocate Creative Communities New Zealand funding · Dannevirke Community Board Anzac Day community concert to be held tomorrow in the Dannevirke Town Hall at 3.00 pm
Cr Thompson	· Opening of Labour Party office in Masterton
Mayor Collis and Crs Hull and Isaacson	· Local Government New Zealand Zone 3 meeting in Fielding

Mayor Collis	· Mayor’s Taskforce for Jobs · Trustpower national community awards in Queenstown · Pongaroa regarding roading issues · Manawatu Gorge Te Apiti Governance Group forthcoming meeting · Manawatu River Leaders Accord forthcoming meeting

13.2

Forestry

13.2.1

The Deputy Mayor reported the forestry portfolio holders held their first meeting to determine action points for further discussion.

13.3

Connectivity

13.3.1

Cr Franklin reported the Connect Tararua Governance Group will be holding an all-day workshop on 8 May 2018 to prepare its business case for financial assistance from Government’s Provincial Growth Fund.

13.3.2

Three new community champions have been enlisted, and mapping of the district for access to connectivity is finished.

13.3.3

Connect Tararua Governance Group is intending to prepare a submission for consideration through the Long Term Plan 2018/2028 consultation process.

13.4

Long Term Plan 2018/2028

13.4.1

The Mayor and councillors have been attending the Long Term Plan 2018/2028 lunchtime roadshow open days held throughout the district.

13.5

Anzac Day

13.5.1

The Mayor and councillors will be attending various Anzac Day services held throughout the district tomorrow.

14. Mayoral Matters

14.1

Chief Executive's Performance Appraisal Committee

14.1.1

That Cr A J Thompson be appointed as a member of the Chief Executive’s Performance Appraisal Committee.

Mayor Collis/Cr Crispin Carried

15. Items Not on the Agenda

15.1

Nil

16.

Public Excluded Items of Business

16.1

That the public be excluded from the following parts of the proceedings of this meeting, namely:

· Metered water charges write-off request

· Civic honour nomination

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

*General subject matter to be considered*	*Reason for passing this resolution in relation to each matter*	*Ground(s) under Section 48(1) for the passing of this resolution*
*Metered water charges write-off request*	*To protect the privacy of natural persons*	*Section (1)(a)(i)*
*Civic honour nomination*	*To protect the privacy of natural persons*	*Section (1)(a)(i)*

This resolution is made in reliance on Section 48 (1) (a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as follows:

s7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

Crs Johns/Crispin Carried

16.4	*That open meeting be resumed.* Crs Crispin/Hull Carried

16.5

That the following decision taken with the public excluded be confirmed in open meeting:

Item 16.2 - Metered water charges write-off request

That the Council agree to remit charges amounting to $1,342.77 (being 85% of the total amount invoiced) relating to water charges incurred as the result of leaks in the property’s water pipelines, and

That the Council emphasise to the property owner their responsibility is to ensure the water supply lines remain intact, and they must proactively implement steps to prevent and find leaks prior to Council discovering them.

Crs Crispin/Hull Carried

There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 4.30 pm.

____________________________

Mayor

Minutes of an extraordinary meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Tuesday 22 May 2018 commencing at 10.00 am.

1. Present

Her Worship the Mayor - Mrs T H Collis, Crs A L Benbow (Deputy Mayor), E J Christison, J E Crispin, A K Franklin, S A Hull, C J Isaacson, P A Johns and A J Thompson.

In Attendance

Mr B King - Chief Executive

Mr R Taylor - Governance Manager

2. Apologies

2.1

Nil

3.	Hearing of Submissions on the Council's Draft Long Term Plan 2018/2028
3.1	The Council proceeded to hear the following submitters speak in support of their written submission on the Draft Long Term Plan 2018/2028. Submission Number Name
	26 Nolan Williams for Dannevirke Information Centre · Requests the Dannevirke Information Centre annual grant is increased to cover additional costs or the deduction of the $6,000 rental provision is waived and paid as part of their funding.
	34 Dan Ramsden · Expresses concern at the proposed significant rates increase on his property. · Proposes consideration be given to rating forestry relative to its impact on demand and subsequent deterioration of roads. · Supports providing funding for seal extensions, and notes promised seal extensions to Coast Road have never happened.
	Submission Number Name
	48 Tim Poulton, Mel Poulton and Sharon Wards for Connect Tararua · Supports increasing proposed connectivity capital funding to $1.9m with the additional amount provided from the roading budget, and making funds available to Connect Tararua for its governance team to progress this project.
	71 Graeme Henderson · Expresses concern the standard of rural roading maintenance is unsatisfactory. · Supports funding seal extensions to the unsealed road network, and sealing Coast Road as previously promised.
	76 Noel Galloway · Questions the implications of using private money to undertake seal extensions on the unsealed road network. · Supports funding upgrading Route 52, but questions the contribution made by the forestry sector relative to road user charges received from use by logging trucks. · Seeks better follow up when CRM’s are made.
	5 Greg Rzesniowiecki · Urges the endorsement of the model trade and investment treaty process in the www.dontdoit.nz petition. · Requests the 23 principles offered by Alfred de Zayas be supported to apply human rights principles. · Requests the Local Government (Four Well-beings) Amendment Bill is supported. · Urges Kate Raworth’s “Doughnut Economics” is read and considered as a framework for thinking about economics in the 21^st century.
	19 Aad Bloom · Requests a Herbertville tourist sign is installed with facilities symbols for cafe/hotel, camping ground, golf course and beach. · Seeks a review of the regulatory processes to combine all requirements into one audit/review function to eliminate the current multiple processes and provide a single point of contact.
	30 Suresh Patel for Dannevirke Chamber of Commerce · Requests the car parking location signage on the main street of Dannevirke be reviewed in conjunction with Chamber of Commerce.
	72 Robin Winter · Supports upgrading Route 52 and its promotion to increase the potential as a tourist route. · Supports the retention of pensioner housing as a social function for the community, and working with others to provide affordable housing accommodation in the district.
	73 Robin Winter for Woodville Districts’ Vision · Supports the establishment of a safe walking track around the outskirts of Woodville (Pinfold Road, Oxford Road and McLean Street), and requests a contribution of $15,000 for this project. · Supports the development of a walkway and cycleway strategy for the district, and notes the proposal to develop a walkway between Woodville and Ferry Reserve. · Applauds Council’s proposed new bylaw regarding cat ownership, and encourages consideration is given to compulsory microchipping and de-sexing of cats. · Requests a review of the kitchen facility at the Woodville Sports Stadium on Ross Street. · Acknowledges Council’s support to develop a new website for WDV, and notes the project to provide new town signage for Woodville with a request to fast-track a district-wide signage plan. · Acknowledges progress with CCTV cameras in Woodville, and requests the lighting is improved in Fountaine Square. · Conveys continued interest in the former Woodville Library/i-SITE building being retained and made available for use in community ownership. · Requests that work occurs with WDV on a request to NZTA to establish in consultation with the Woodville community an appropriate maintenance schedule for Saddle Road while serving as an alternative state highway route. · Seeks an opportunity to visit the Woodville impounded water supply project.
	44 Barry Gilliland and James Ferry for Horizons Regional Council · Seeks all councils to have an active and clear consenting strategy for their wastewater treatment plants, and that expenditure in relation to that strategy is built into Long Term Plans and Asset Management Plans. · Supports Council’s proposal to upgrade Route 52 through options 1 and 3. · Supports the proposal to develop a walking and cycling strategy. · Acknowledges Council’s support of the Enviroschools programme. · Thanks Council for its involvement and efforts in influencing NZTA in their decision regarding the Manawatu Gorge alternative route.
	75 Phil Grant and Kathryn Mulinder for Norsewood Heritage Village Community 10 Year Plan Group · Proposes a project to establish a Norsewood heritage village enhancement concept.
	77 Mark Baird · Requests consideration is given to undertaking a feasibility study on the development of a Council plant nursery.
3.2	The meeting adjourned at 12.17 pm and resumed at 1.00 pm, and proceeded to hear the following submitters speak in support of their written submission on the Council’s Draft Long Term Plan 2018/2028.
	Submission Number Name
	14 Shaun and Sue Morgans · Supports Council’s proposal to upgrade Route 52 between the Weber junction and Central Hawke’s Bay boundary.
	38 Chris Southgate for Dannevirke Rotary Club · Seeks to work with Council on completing the third stage of the Adelaide Road community walkway, and expresses concern regarding the maintenance of the path to date.
	39 Chris Southgate · Considers there has been insufficient canvassing of views on the future preservation of the Dannevirke Carnegie Community Centre. · Supports the focus on district promotion and need for more visitor attractions, and emphasises a worthwhile outcome is expected to justify the $2m annual outlay. · Challenges the assumption there are adequate sections to accommodate population growth in Dannevirke and to a lesser extent Pahiatua. · Questions why there is very little comment on the District Plan review and the budget provision for the associated costs.
	74 Alistair Cole and Tom Shannon for Manawatu River Source to Sea Biodiversity Cluster Group of Environment Network Manawatu · Requests Council enter into collaboration with the community driven project Manawatu River Source to Sea to enhance biodiversity and bring economic benefits to the community. · Seeks a financial contribution of $20,000 annually for this purpose over the next three years.
	78 Philip Cotter · Conveys ongoing disappointment Ridge Road Central continues to remain unsealed, and opposes both of the proposed options for seal extension of unsealed roads.
	79 Colleen Cotter · Conveys ongoing disappointment Ridge Road Central continues to remain unsealed, and opposes both of the proposed options for seal extension of unsealed roads.
	80 Garrick Murfitt · Conveys ongoing disappointment Ridge Road Central continues to remain unsealed, and opposes both of the proposed options for seal extension of unsealed roads. · Questions the economic benefit of upgrading Route 52, and the contribution forestry is contributing towards this cost.
	81 Neil Filer, Sally Dryland and Coralee Matena for Tararua Province of Federated Farmers · Notes some farmers are proposed to have rates increases around 20%, which is a considerable difference to the average consulted on for rural ratepayers. · Requests rates increases and spending is kept to a minimum, and look to maximise efficiencies where possible as ongoing rates increases that don’t correspond with incomes are not sustainable. · Acknowledges the value of a safe roading network to the rural sector. · Requests a greater portion of roading expenditure is directed to seal extension. · Recognises Route 52 is a significant infrastructure asset for rural ratepayers on the east coast of the district, but questions whether the recovery from forestry is sufficient given its impact on demand and subsequent deterioration of this road. · Proposes consideration be given to applying a differential to the roading rate where forestry specific rating units contribute an additional amount, perhaps twice the amount of urban and rural ratepayers, and offers to assist with progressing that proposal. · Supports the work being done by Connect Tararua and providing capital funding towards robust and fully functioning telecommunications and digital infrastructure for the district.
	83 Trevor Shailer and Kelly Christensen for Sport Manawatu · Supports the proposed development of the cycleway/walkway strategy given it will contribute to encouraging participation in active recreation. · Acknowledges the support of Council to deliver community initiatives to promote sport and recreation. · Acknowledges the working relationship with Council. · Seeks the Council’s support for implementing the recommendations in the regional sport facility plan.
	84 Janette Gerritsen for New Zealand Pacific Studio · Requests Council grant funding for a fellowship at New Zealand Pacific Studio to focus on telling the stories of the Tararua district, with a three year commitment of $2,000 each year to provide a three week residency for this purpose.
	88 Bob Francis and Emily Court for Pukaha Mount Bruce · Supports the direction of the Long Term Plan, and seeks to facilitate progressing the goals through programmes targeted at local people and increasing the economic and social prosperity of the district and wider region. · Requests consideration is given to increasing the Council annual grant (from $10,000 or .60c per capita to $17,696 or $1.05 per capita) to enable Tararua residents to be offered heavily discounted entry to Pukaha Mount Bruce, thereby encouraging locals to bring visiting friends and family from outside the district to view this stunning asset as their own.
	4 Roly Ellis, Ben Harrowfield and Jeanne O’Brien for Tararua Community Youth Services · Seeks a joint venture with Council to explore and develop a project plan for the Carnegie Community Centre site and its use to provide a new multi-purpose building for youth support services.

There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 3.07 pm.

Mayor

Dannevirke Community Board

Minutes of a meeting of the Dannevirke Community Board held in the Council Chamber, 26 Gordon Street, Dannevirke on Monday 7 May 2018 commencing at 1.00 pm.

1. Present

Board Members W R Macdonald (Chairperson), P F Walshe (Deputy Chairperson), T J Hynes and K P Spooner.

In Attendance

Mr R Taylor - Governance Manager

2. Apologies

2.1

Nil

3. Public Forum

3.1

Nil

4. Personal Matters

4.1

Nil

5. Notification of Items Not on the Agenda

5.1

Nil

6. Confirmation of Minutes

6.1	*That the minutes of the Dannevirke Community Board meeting held on 3 April 2018 (as circulated) be confirmed as a true and accurate record of the meeting.* Walshe/Spooner Carried

7. Matters Arising from the Minutes

7.1	Youth (Item 7.2)
7.1.1	Dannevirke Promotions and Development Society Incorporated is willing to act as the umbrella organisation for the community group coordinating the fundraising to develop a new skate park in Dannevirke.
7.2	Adelaide Road Walkway (Item 7.4)
7.2.1	The Chairperson will follow up with project coordinator Chris Southgate the future intentions regarding progressing the Adelaide Road walkway.
7.3	Railway Crossing by BP Connect Service Station (Item 7.5)
7.3.1	Work has been undertaken to repair the railway crossing barrier arm located by BP Connect service station.
7.4	Dannevirke Spring Festival (Item 11)
7.4.1	The Chairperson shall arrange to send letters to community groups to ascertain their interest in being involved with Dannevirke Spring Festival events this year.
7.4.2	This will enable a programme to be prepared of the attractions planned to be held up until the middle of November.
7.5	Footpaths (Item 14.1)
7.5.1	It is disappointing to note people riding horses and walking dogs on footpaths are not removing the excrement left by their animals, thereby fouling these areas for pedestrians.

Tararua District Council Report

8.1

That the report of the Tararua District Council meeting held on 24 April 2018 (as circulated) be received.

Hynes/Spooner Carried

9. Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities

9.1	Dannevirke Chamber of Commerce
9.1.1	Board Member Hynes reported the next after five’s meeting will be held on 23 May 2018 to visit Tararua Alliance at Oringi.
9.1.2	Dannevirke Chamber of Commerce will present its submission to Council’s 2018/2028 Long Term Plan consultation process seeking a review of car parking location signage in the town’s main street.
9.2	Tararua Community Youth Services
9.2.1	Board Member Hynes reported Tararua Community Youth Services governance board will present its submission to Council’s 2018/2028 Long Term Plan consultation process to discuss future options regarding their premises in Dannevirke.
9.2.2	Tararua Community Youth Services is recruiting the appointment of staff to two new positions, and the programme for young people to help pass their driver licence test continues to provide good results and positive outcomes.
9.3	Dannevirke Brass Band
9.3.1	Board Member Spooner reported Dannevirke Brass Band provided support at various Anzac Day services within the district.
9.4	Dannevirke and District A and P Association
9.4.1	Board Member Spooner reported Dannevirke and District A and P Association is renovating its shearing shed.
9.5	Tararua District Road Safety Group
9.5.1	The Deputy Chairperson reported on the Tararua District Road Safety Group meeting held on 1 May 2018, and this includes reference to the following matters: · There were thirty-six reported accidents in the district for the two months prior to the meeting, with one being fatal and two serious harm events. · Sixteen drivers failed their breathalyser test in the district when driving under the influence of alcohol. · Resulting from the fatal road traffic accident near Dannevirke a review occurred regarding the alternative road detour arrangements used while the state highway was closed. · Trees have been removed near the Butchers Creek section of state highway, but at this time no further work is programmed to improve the road in that vicinity. · Geological testing is under way along the proposed route to replace the closed Manawatu Gorge road. · Requests for various state highway road safety work in Dannevirke are being followed up with the New Zealand Transport Agency.
9.6	Dannevirke Information Centre
9.6.1	The Chairperson reported Dannevirke Information Centre is busy with taking bookings for the community vehicle, and the Viking icon situated on the Town Hall building is currently being renovated.
9.6.2	Dannevirke Information Centre Management Committee will present its submission to Council’s 2018/2028 Long Term Plan consultation process to seek an increase to its annual funding grant to cover additional costs.
9.6.3	The Dannevirke Information Centre Manager is considering what could be done to refurbish the appearance of this facility.

10.	Correspondence
10.1	*That the correspondence as listed be received.* *(a) Dannevirke Host Lions Club 4 April 2018* *Re: Request for financial assistance with Dannevirke Town Hall hire charges relating to annual book sale fundraising community event* *(b) Tararua District Council 9 April 2018* *Re: Glass recycling update* *(c) Dannevirke and District Returned Services Association 3 May 2018* *Re: Thanks for donation of proceeds from Anzac Day community concert and grant for buses to Norsewood and Pongaroa civic services* *(d) Dannevirke and Districts Home Budgeting Service 30 April 2018* *Re: Thanks for operational grant* Walshe/Hynes Carried
10.2	Dannevirke Host Lions Club
10.2.1	Board Member Hynes declared an interest in this item of business, and abstained from the discussion and voting on the motion regarding that matter.
10.2.2	That Dannevirke Host Lions Club be granted the sum of $300 from the Board’s discretionary funds towards the cost of hiring Dannevirke Town Hall for their annual book sale fundraising community event held from 23 to 29 July 2018. *Macdonald/Spooner Carried*

11.	General Assistance Grants Scheme
11.1	Board Member Hynes declared an interest in the application of Tararua Community Youth Services, and abstained from the discussion and voting on the motion regarding that matter.
11.2	*That the application of Tararua Community Youth Services to the Board’s General Assistance Grants Scheme be uplifted from the table for consideration at this meeting, and* *That Tararua Community Youth Services be granted the sum of $1,859.57 to purchase iPhones and iPads for their youth workers.* *Macdonald/Walshe Carried*
11.3	That Alzheimers Society Manawatu be granted the sum of $900 from the Board’s General Assistance Grants Scheme towards the cost of venue hire charges and advertising publicity for their dementia memory walk held in Dannevirke. Hynes/Spooner Carried
11.4	Additional information has been requested from Tararua Addictions Support Network to support their application, and this remains to lie on the table until further details are received.

12.	Wackrow Memorial Youth Award
12.1	The Board note the following dates regarding the arrangements for the 2018 Wackrow Memorial Youth Award: Nominations open: Monday 9 July 2018 Nominations close: Friday 3 August 2018 Judging: Monday 20 August 2018 at 10.00 am or 5.30 pm Award function, the Hub: Tuesday 28 August 2018 at 7.00 pm
12.2	Guest speaker at this year’s award function is Kingi Kiriona (previous joint winner of the award in 1998).
12.3	The Deputy Chairperson, Board Members Hynes and Spooner will be the Board’s representatives on the judging panel.
12.4	The Chairperson will approach a possible person to act as a member of the public on the judging panel.

13.

2018/2028 Long Term Plan

13.1

That with regard to the Council’s 2018/2028 Long Term Plan, the Board make a submission supporting the preferred option for Route 52, connectivity, wastewater, stormwater, pensioner housing, utility networks and seal extensions.

Hynes/Walshe Carried

14. Chairperson’s Remarks

14.1	June Board Meeting
14.1.1	The Chairperson conveyed an apology for non-attendance at the June Board meeting, with the Deputy Chairperson to chair that meeting in his absence.

15. Items Not on the Agenda

15.1	Dannevirke Anzac Day Civic Service
15.1.1	The Board will contact Dannevirke and District Returned Services Association to suggest in future years consideration is given to undertaking the laying of wreaths at the beginning of the Dannevirke Anzac Day civic service.
15.1.2	It also requests the civic service occur at the appointed time scheduled for the official ceremony to commence.

There being no further business the Chairperson thanked those present for their attendance and contributions, and declared the meeting closed at 2.03 pm.

____________________________

Chairperson

Eketahuna Community Board

Minutes of a meeting of the Eketahuna Community Board held in the Eketahuna War Memorial Hall, corner of Jones Street and State Highway 2, Eketahuna on Wednesday 9 May 2018 commencing at 10.00 am.

1. Present

Board Members C C Death (Chairperson), D F Eagle, P Wilson and Cr P A Johns (Council appointed Community Board member).

In Attendance

Mrs T H Collis - Her Worship the Mayor

Mr R Taylor - Governance Manager

Others as detailed for Eketahuna Health Centre item of business

2. Apologies

2.1	*That an apology be sustained from Board Member S E Shannon for non-attendance at the meeting.* Wilson/Johns Carried

3. Personal Matters

3.1	Congratulations are conveyed to Board Member Eagle on completing fifteen consecutive Rotorua marathons, and becoming a member of this event’s survivors club.

4. Notification of Items Not on the Agenda

4.1

Nil

5. Confirmation of Minutes

5.1	*That the minutes of the Eketahuna Community Board meeting held on 6 April 2018 (as circulated) be confirmed as a true and accurate record of the meeting.* Eagle/Johns Carried

6. Matters Arising from the Minutes

6.1	Anzac Day (Item 11)
6.1.1	A very good Anzac Day ceremony was held in Eketahuna, with a good number of members of the community in attendance.
6.1.2	In future years consideration could be given to providing a meal for those involved with the arrangements of this event.
6.1.3	A traffic management plan should also be implemented to enable the closure of Main Street for the Anzac Day march.
6.1.4	New Zealand Army Tenth Transport Company from Linton did some projects in Eketahuna, including installing a seat on Cliff Walk.
6.1.5	The Anzac Day ceremony at Anzac Bridge was attended by the district’s Mayor Tracey Collis along with the Mayor for Masterton Lyn Patterson.

Tararua District Council Report

7.1

That the report of the Tararua District Council meeting held on 24 April 2018 (as circulated) be received.

Eagle/Wilson Carried

8. Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities

8.1	Tararua District Road Safety Group
8.1.1	Board Member Wilson reported on the Tararua District Road Safety Group meeting held in Dannevirke on 1 May 2018, and this includes reference to the following matters: · Signs are to be installed in the vicinity of the Pahiatua School zone to reinforce the speed limit in that area and emphasise the need for motorists to slow down. · There were thirty-six reported accidents in the district for the two months prior to the meeting, with one being fatal and two serious harm events. · Sixteen drivers failed their breathalyser test in the district when driving under the influence of alcohol. · As there was no representative from New Zealand Transport Agency at the meeting a letter shall be sent to them following up various state highway road safety matters within the district. · This includes seeking a timeline for the advance warning signage at the southern entrance to Eketahuna emphasising a 50 km/h speed limit is approaching, and road safety concerns regarding the condition of the new tarsealing work undertaken in the town centre. · As a result of the Manawatu Gorge closure Ballance Valley Road (which is being used as an alternative route) is being improved with regard to signage and visibility issues. · The Regional Road Safety Coordinator is undertaking initiatives to promote and educate the community about road safety, and ensuring good practice is followed by truck drivers.
8.2	Newman Reserve Board
8.2.1	The Chairperson reported on the Newman Reserve Board Annual General Meeting held in Eketahuna on 8 May 2018, and this includes reference to the following matters: · Eight people attended the Annual General Meeting. · The swimming pool is to be painted and its door replaced. · Fencing work has been completed. · Harvesting of trees is to be undertaken in the next two weeks. · Support was made available to various local community organisations. · A dinner will be held in early August.
8.3	Annual General Meetings
8.3.1	Board Member Wilson encouraged board members to attend Annual General Meetings of local community organisations in Eketahuna.

Correspondence

9.1

That the correspondence as listed be received.

(a) Kerry and Loreen Cunningham

Re: Eketahuna Camping Ground March report

(b) Tararua District Council 9 April 2018

Re: Glass recycling update

(c) Eketahuna Our Town Incorporated

Re: 12 April 2018 committee meeting minutes

Wilson/Johns Carried

10.	Eketahuna Health Centre (brought forward on the agenda)
10.1	Tararua Health Group Chief Executive Officer Sharon Wards and Financial Operations Manager Gavin Welch attended the meeting for this item of business.
10.2	An apology is noted from Adrienne Dempsey (Eketahuna Health Centre Trust Board Chairperson) for not being available to attend the meeting due to another commitment.
10.3	The Tararua Health Group Chief Executive Officer and Financial Operations Manager spoke on the future availability of a general practitioner at Eketahuna Health Centre, and this discussion includes reference to the following matters: · There is a shortage of general practitioners in the district, particularly in the southern part. · Dr Kylee Finn (who had been servicing Eketahuna clinic) is gradually returning to part-time capacity following maternity leave, and works for Pahiatua Medical Centre. · Tararua Health Group Board is undertaking a strategic review of its services to determine a long-term strategy, and the intention is to address general practitioner capacity as quickly as possible. · OmniHealth (primary health care provider) has recently invested in the Tararua Health Group, and they deliver medical services nationwide to provide the best possible care and advice to patients. · This has the potential to help grow capacity through new investment in the Tararua Health Group practice through partnering with them to provide health services in the district.
10.4	The Board is assured it will be kept informed of any developments as they occur regarding restoring a general practitioner to Eketahuna Health Centre.

11.

Public Meeting

11.1

It is agreed the matters for discussion at the Board’s public meeting held in the Eketahuna Community Centre Supper Room on 15 May 2018 at 7.00 pm are as follows:

· Eketahuna Playgroup plans for the future to find appropriate long-term accommodation

· Eketahuna Swimming Pool upgrade project update

· Eketahuna Health Centre services and open day on 16 June 2018 to celebrate its thirtieth anniversary

· Eketahuna Our Town Incorporated waka park project, north and south signage and camellias on Newman Road berm

· Glass recycling update

· Removal of Eketahuna money exchange and replacement service (a Council representative is to attend the public meeting for this item)

· Alf Rowden Humanitarian Award nominations close on 18 May 2018

· Tea/coffee and light supper provided at the conclusion of the meeting

12.	Eketahuna Swimming Pool Upgrade 2017/2018
12.1	Nil

13.	Chorus Building Project
13.1	Board Member Eagle reported a sign is being made to promote viewing the Chorus building.
13.2	There has been some confusion at the Eketahuna Information Centre regarding the funds being received for the 3D glasses, and ascertaining how many glasses are sold/hired.
13.3	That arrangement was reviewed, and they are now recognised as a stock item with a tally to be done at the end of each month.
13.4	This will enable details to be provided for budgeting to replace the 3D glasses when they become worn beyond reuse.

14.

General Assistance Grants Scheme

14.1

Board Member Eagle declared an interest in the applications of Eketahuna Community Charitable Trust, Eketahuna Golf Club and Eketahuna Swimming Pool Management Committee, and abstained from discussion regarding them and determining the amount of funding granted to those organisations.

14.2

The Chairperson declared an interest in the applications of Eketahuna Health Centre, Eketahuna Our Town Incorporated and Eketahuna Playgroup, and abstained from discussion regarding them and determining the amount of funding granted to those organisations.

14.3

Board Member Wilson declared an interest in the applications of Eketahuna Our Town Incorporated and Eketahuna Swimming Pool Management Committee, and abstained from discussion regarding them and determining the amount of funding granted to those organisations.

14.4

That the following grants be approved for disbursement from the Eketahuna Community Board’s General Assistance Grants Scheme for the 2017/2018 annual funding allocation.

*Name*	*Project*	Amount Granted $
*Eketahuna Bowling Club*	*Rates remission*	*700.00*
*Eketahuna Community Charitable Trust*	*Chorus building project*	*480.00*
*Eketahuna Golf Club*	*Water rates relief*	*775.00*
*Eketahuna Health Centre*	*Main entrance sign and wind flag*	*571.50*
*Eketahuna Our Town Incorporated*	*Community newsletter*	*725.00*
*Eketahuna Playgroup*	*Rugs, mats and storage boxes for move to new building*	*679.00*
*Eketahuna Swimming Pool Management Committee*	*Plants for landscaping and bench seat*	*764.79*
*Eketahuna Tennis Club*	*Insurance of courts and pavilion, signage and tennis net frame maintenance*	*774.31*
*Total amount granted*		*$5,469.60*

Eagle/Johns Carried

15.

2018/2028 Long Term Plan

15.1

Cr Johns and the Mayor abstained from discussion regarding this item of business, and Cr Johns did not vote on the motion concerning that matter.

15.2

That the Board also include additional comments in its submission supporting the Council’s intention to develop a cycleway/walkway strategy for the district, and note there is a proposal under consideration to develop a walking/bike track from Eketahuna to Mount Bruce as a long-term project.

Eagle/Wilson Carried

16. Chairman’s Remarks

16.1	The Great Eketahuna Cheese Festival
16.1.1	The Great Eketahuna Cheese Festival is held in the Eketahuna Community Centre on 13 and 14 May 2018.

17. Items Not on the Agenda

17.1

Nil

There being no further business the Chairperson thanked those present for their attendance and contributions, and declared the meeting closed at 12.15 pm.

____________________________

Chairperson

Report

Date	:	23 May 2018
To	:	Mayor and Councillors Tararua District Council
From	:	Richard Taylor Governance Manager
Subject	:	Draft Long Term Plan 2018/2028 Submissions
Item No	:	11.1

1. Introduction

1.1 Council adopted the Draft Long Term Plan consultation document on 28 March 2018, with a mock invoice detailing the proposed rates for each property and a Draft Long Term Plan pamphlet sent to all ratepayers.

1.2 Copies of the document were available from the Council’s Service Centres and community libraries throughout the district, and through its website.

1.3 Lunchtime roadshows were held across the district during April in Dannevirke, Woodville, Pahiatua, Eketahuna, Norsewood, Pongaroa and Herbertville.

1.4 Ninety submissions were received, with the Council hearing twenty-five of these submissions in Dannevirke on 22 May 2018.

1.5 Subjects Council specifically consulted on were Route 52, connectivity, wastewater compliance and strategy, stormwater, pensioner housing, extending utility networks and seal extensions.

1.6 The purpose of this report to provide Council with information on matters that should be considered in its deliberations on the Draft Long Term Plan and the submissions received.

1.7 Any conclusions reached in this report are not those of the Council and are not binding on it. Therefore it should not be assumed that the Council, having considered all the information, would necessarily reach the same conclusions as presented within this report.

2. Issues for Consideration

2.1 Route 52

2.1.1 41 submissions were received concerning whether Council should invest to strengthen this road given its economic significance to the district, with the views expressed as follows:

· 24 submissions support preferred option 1 to upgrade a 25km section of Route 52 between the Weber junction and Central Hawke’s Bay boundary, subject to securing financial assistance from New Zealand Transport Agency.

· 12 submissions support option 2 to fund the desired improvements over the next ten years from existing budgets.

· 5 submissions support option 3 to upgrade a 49km section of Route 52 between Weber junction and Central Hawke’s Bay boundary over three years.

2.1.2 Many submitters raised the issue of the forestry sector’s contribution towards this expenditure given the damage logging trucks cause on roads.

2.2 Connectivity

2.2.1 45 submissions were received concerning whether Council should invest to help increase mobile phone and internet coverage across the district, with the views expressed as follows:

· 40 submissions support preferred option 1 to work closely with Connect Tararua and other community groups stakeholders, and provide capital funding of $800,000 spread over years 2018/19 to 2021/22 of the Long Term Plan, funded by a twenty year loan.

· 4 submissions support option 2 to not provide any funding towards increasing connectivity in the district.

· 1 submission supports option 3 to fund some deployment of both mobile and wireless services at a reduced rate.

2.3 Wastewater Compliance and Strategy

2.3.1 36 submissions were received concerning options to upgrade Eketahuna’s wastewater discharge, with the views expressed as follows:

· 28 submissions support preferred option 1 to invest in a new wastewater pipeline from Eketahuna to Pahiatua wastewater treatment plant.

· 8 submissions support option 2 to build a new wastewater treatment plant and wetland in Eketahuna.

2.4 Stormwater

2.4.1 35 submissions were received concerning undertaking further stormwater modelling before Council proceeds with significant projects, with the views expressed as follows:

· 29 submissions support referred option 1 to provide a capital works programme focussed on reducing the risk of flooding to residential properties while optimising existing systems as funding allows.

· 6 submissions support option 2 to not provide for any improvement to stormwater infrastructure and accept the risk flooding will increase over time.

2.5 Pensioner Housing

2.5.1 46 submissions were received concerning whether Council should retain pensioner housing, with the views expressed as follows:

· 40 submissions support preferred option 1 to retain the existing pensioner housing units, undertake refurbishments over time and invest in building new units.

· 3 submissions support option 2 to reconfirm the earlier decision made in 2015 and sell all existing pensioner housing units to a reputable social housing provider.

· 3 submission support option 3 to retain the existing pensioner housing units, undertake refurbishments over time but not add to existing stock.

2.6 Utility Networks

2.6.1 33 submissions were received concerning whether Council should invest in new utility networks to encourage the building of new houses, with the views expressed as follows:

· 25 submissions support preferred option 1 to extend utility networks by ten sections per annum from 2019/20.

· 2 submissions support option 2 to only consider new connections within existing utility network boundaries.

· 2 submissions support option 3 to continue extending the utility network on request for land zoned residential and funded by developers or property owners.

· 4 submissions support option 4 to extend utility networks but only co-funded by property developers through development agreements.

2.7 Seal Extensions

2.7.1 48 submissions were received concerning whether Council should provide for modest new sealing of metal roads in the district, with the views expressed as follows:

· 32 submissions support referred option 1 to fund one kilometre of seal extensions to the unsealed road network.

· 9 submissions support option 2 to not provide for any further extensions to the unsealed road network unless New Zealand Transport Agency subsidies become available in the future.

· 7 submissions oppose both options and consider they provide an unsatisfactory approach to dealing with the issue of seal extensions to the unsealed road network.

2.8 Other Matters

2.8.1 The following other matters are also the subject of being referred to or noted in the submissions received:

· Request to seal the car park area around the existing old section of Kiwi Street between the Bush Multisport complex turf and Wheel Park. (2 submissions)

· Request to remove some of the grass verges and seal the area in Victoria Street close to Tararua College’s sports fields to provide parking, particularly during the wet winter sports season. (2 submissions).

· Supports the Lindauer Studio in Woodville being moved across the road to the area of the car park by the i-SITE with an overhead walkway and entrance developed.

· Opposes trees being replanted in Victoria Avenue and King Street.

· Seeks a joint venture with Council to explore and develop a project plan for the Carnegie Community Centre site and its use to provide a new multi-purpose building for youth support services.

• Requests the 23 principles offered by Alfred de Zayas be supported to apply human rights principles.

• Urges the endorsement of the model trade and investment treaty process in the www.dontdoit.nz petition.

• Requests the Local Government (Four Well-beings) Amendment Bill is supported.

• Urges Kate Raworth’s “Doughnut Economics” is read and considered as a framework for thinking about economics in the 21st century.

· Supports a feasibility analysis being undertaken to establish a cyclist friendly pathway through the district.

· Emphasises Council’s obligations under the Hazardous Substances and New Organisms Act 1996.

· Supports UV treatment for all drinking water supplies and fast forwarding the Manawatu Gorge alternative route.

· Requests another cabin is provided at Carnival Park.

· Seeks better attention to maintaining footpaths and cleaning gutters.

· Urges emphasis is placed on supervising contractors to ensure ratepayers receive quality work and value for money.

· Requests a Herbertville tourist sign is installed with facilities symbols for café/hotel, camping ground, golf course and beach.

· Seeks a review of the regulatory processes to combine all requirements into one audit/review function to eliminate the current multiple processes and provide a single point of contact.

· Requests a clip on walking bridge is added to the road bridge to improve safety at Herbertville. (five submissions)

· Supports the proposal for Council to take control of wastewater laterals up to householders boundaries.

· Requests consideration is given to forming a working party to look at how a smoke free commitment could be made in this region to de-normalise smoking, including community events, outdoor dining, outdoor environments, Council owned buildings and outdoor spaces, and support LGNZ in developing healthy public policy.

· Requests Council to actively promote the Manawatu region as smoke free, to grow a reputation that cares for the health and wellbeing of its community.

· Requests Council support the national Cancer Society in its communities to help the Tararua community live healthier, happier lives.

· Requests Council adopt a sun smart policy incorporating a sun smart role in the employment of outdoor workers, shade planning, managing community events and as a consent authority.

· Requests Council conduct a shade audit of parks and playgrounds, and incorporate shade planning into all future playground and outdoor gym development.

· Supports an equity lens is used in shade planning of neighbourhood recreational spaces.

· Requests the Dannevirke Information Centre annual grant is increased to cover additional costs or the deduction of the $6,000 rental provision is waived and paid as part of their funding.

· Conveys concern at the withdrawal of the Eketahuna money exchange from the Eketahuna Service Centre/Library and its impact on elderly residents, and seeks the reinstatement of that service until an ATM is installed in Eketahuna.

· Expresses concern at dogs fouling footpaths and other people’s properties and roaming cats messing in other people’s gardens.

· Objects to the high rates increase relating to wind turbines capital values of the land.

· Requests the car parking location signage on the main street of Dannevirke be reviewed in conjunction with Chamber of Commerce.

· Seeks to work with Council on completing the third stage of the Adelaide Road community walkway, and expresses concern regarding the maintenance of the path to date.

· Questions why there is very little comment on the District Plan review and the budget provision for the associated costs.

· Challenges the assumption there are adequate sections to accommodate population growth in Dannevirke and to a lesser extent Pahiatua.

· Queries the provision made to strengthen the Pahiatua Service Centre heritage building as opposed to insufficient canvassing of views on the future preservation of the Dannevirke Carnegie Community Centre.

· Supports the focus on district promotion and need for more visitor attractions, and emphasises a worthwhile outcome is expected to justify the $2m annual outlay.

· Supports establishing a Tararua Community Trust to provide a pool of money for district projects driven by the community with ability for committee members to gain governance skills.

· Supports the cycleway/walkway strategy, and notes the proposed long-term project under consideration to develop a walkway/bike track from Eketahuna to Mount Bruce. (2 submissions)

· Acknowledges Council’s ongoing support of the Manawatu River Leaders Accord and continuing to collaborate on regional growth through initiatives such as Accelerate25.

· Notes a review of freshwater management across the region is being initiated, and thanks Council for its investment in this area.

· Acknowledges Council’s concerns regarding the impact of intensive land use policies and rules in the One Plan, and gives a commitment to engage with Council and Tararua’s communities on this matter.

· Seeks all councils to have an active and clear consenting strategy for their wastewater treatment plants, and that expenditure in relation to that strategy is built into Long Term Plans and Asset Management Plans.

· Emphasises councils should not rely on existing use rights and have a clear strategy tht ensures communities have resource consents granted well before previous consents expire.

· Supports Council’s recognition of the effects of climate change on stormwater management and flood protection, and investment to mitigate the effects of stormwater and flooding.

· Notes the acknowledgement that the quality of stormwater discharges will need to be addressed during the life of the Long Term Plan.

· Supports Council’s commitment to meeting New Zealand Drinking Water Standards and the allocation of resources to increase standards of service.

· Thanks Council for its involvement and efforts in influencing NZTA in their decision regarding the Manawatu Gorge alternative route.

· Acknowledges Council’s support of the Enviroschools programme. (2 submissions)

· Supports Council’s intent for all supplies to have water safety plans in place and be fully compliant with safety aspects of the Drinking Water Standards for New Zealand.

· Supports the proposal to consolidate glass at Dannevirke before transporting it to Auckland for recycling and the collection of e-waste.

· Urges the continuation of maintaining footpaths and consulting older people with disabilities on where and what is most needed to make their footpaths more accessible.

· Endorses Government’s goal of a smoke free Aotearoa by 2025.

· Requests $100,000 is used as a unit for land values to calculate the rates impact (rather than $50,000).

· Commends the inclusion of climate change, and urges emphasis is placed on lessening the contribution Council makes to this.

· Notes Council does not have a development contributions policy, and considers that FENZ properties should be exempt as public utilities if such a policy is considered in the future.

· Urges Council support the retention of the central region rescue helicopter services should it be proposed coverage is removed.

· Emphasises the importance and value of the economic contribution made by regional tourism, and the need for robust debate on new visitor taxes and levies.

· Supports investment in upgrading developments for parks and reserves infrastructure linked to the cycle/walkway strategy, and notes councils may apply to the Tourism Infrastructure Fund for projects like new car parks, toilets and visitor facilities.

· Requests a plan is implemented to pipe the remainder of the Bush Multisport and Huxley Street open drain.

· Supports the development of a new community swimming pool at the Pahiatua saleyards site.

· Requests a dump station for camper vans be installed by the public toilet next to Herbertville community hall.

· Requests at least two gas barbecues plus additional barbecue tables are installed at Akitio Beach.

· Supports the development of a walkway between Woodville and Ferry Reserve and possibly a link to the new section of road replacing the Manawatu Gorge.

· Continue to pursue with NZTA the maintenance of Saddle Road while the new road is being constructed.

· Supports the establishment of a safe walking track around the outskirts of Woodville (Pinfold Road, Oxford Road and McLean Street), and requests a contribution of $15,000 from Council for this project.

· Supports the development of a walkway and cycleway strategy for the district, and notes the proposal to develop a walkway between Woodville and Ferry Reserve. (2 submissions)

· Applauds Council’s proposed new bylaw regarding cat ownership, and encourages consideration is given to compulsory micro-chipping and de-sexing of cats.

· Requests a review of the kitchen facility at the Woodville Stadium on Ross Street.

· Acknowledges Council’s support to develop a new website for WDV, and notes the project to provide new town signage for Woodville with a request to fast-track a district-wide signage plan.

· Acknowledges progress with CCTV cameras in Woodville, and requests the lighting is improved in Fountaine Square.

· Conveys continued interest in the former Woodville Library/i-Site building being retained and made available for use in community ownership.

· Requests that work occurs with WDV on a request to NZTA to establish in consultation with the Woodville community an appropriate maintenance schedule for Saddle Road while serving as an alternative state highway route.

· Seeks to be updated on progress with the Woodville water supply impounded supply project.

· Requests Council enter into collaboration with the community driven project Manawatu River Source to Sea to enhance biodiversity and bring economic benefits to the community. (2 submissions)

· Seeks a financial contribution of $20,000 annually for this purpose over the next three years.

· Proposes a project to establish a Norsewood heritage village enhancement concept.

· Seeks better follow up when CRM’s are made.

· Requests consideration is given to undertaking a feasibility study on the development of a Council plant nursery.

· Notes some farmers are proposed to have rates increases around 20%, which is a considerable difference to the average consulted on for rural ratepayers.

· Requests rates increases and spending is kept to a minimum, and look to maximise efficiencies where possible as ongoing rates increases that don’t correspond with incomes are not sustainable.

· Acknowledges the value of a safe roading network to the rural sector.

· Acknowledges the increase of the FAR rate to 66% for roading.

· Requests a greater portion of roading expenditure is directed to seal extensions.

· Recognises Route 52 is a significant infrastructure asset for rural ratepayers on the east coast of the district, but questions whether the recovery from forestry is sufficient given its impact on demand and subsequent deterioration of this road.

· Proposes consideration be given to applying a differential to the roading rate where forestry specific rating units contribute an additional amount, perhaps twice the amount of urban and rural ratepayers, and offers to assist with progressing that proposal.

· Acknowledges the working relationship with Council (Sport Manawatu).

· Supports the proposed development of the cycleway/walkway strategy given it will contribute to encouraging participation in active recreation.

· Supports the upgrades to Eketahuna and Pahiatua community swimming pools, and encourages a recreational pools strategy to make better use of small localised school facilities.

· Supports investigation into the Dannevirke Multisport complex and necessary upgrades in line with the recommendations in the regional sport facility plan.

· Acknowledges the support of Council to deliver community initiatives to promote sport and recreation.

· Requests Council grant funding for a fellowship at New Zealand Pacific Studio to focus on telling the stories of the Tararua district, with a three year commitment of $2,000 each year to provide a three week residency for this purpose.

· Commends the Long Term Plan and its overarching direction and contribution to economic development, infrastructure and housing in the district.

· Outlines the locality community planning process, and the development of a Health and Wellbeing Plan for Tararua district.

· Supports the development of a cycle and walkways strategy, and continued investment in core infrastructure to increase public safety in roads, footpaths, recreation facilities and public buildings.

· Supports the intent for all of the district’s water supplies to have water safety plans in place and fully compliant with safety aspects of the New Zealand Drinking Water Standards.

· Recommends the endorsement of Government’s goals for a smoke free Aotearoa by 2025.

· Proposes that reference is made to the importance of social connection and physical activity.

· Encourages a greater focus and acknowledgement of the importance of community equity.

· Emphasises the important role and value of establishing a Health and Wellbeing Committee to work collaboratively and collectively to promote and achieve community wellbeing.

· Considers the Long Term Plan is fascicle.

· Objects to waste and stormwater charges as most properties in Eketahuna do not have stormwater connections.

· Questions the logic of loan funding seal extensions relative to the interest rate costs.

· Questions the replacement of Infracon with the Tararua Alliance model and its value to ratepayers.

· Opposes continuing rates increases and questions the justification for them and their affordability particularly to those on fixed incomes.

· Supports the direction of the Long Term Plan, and seeks to facilitate progress with achieving the goals through programmes targeted at local people and increasing the economic and social prosperity of the district and wider region.

· Requests consideration is given to increasing the Council annual grant (from $10,000 or .60c per capita to $17,696 or $1.05 per capita) to enable Tararua residents to be offered heavily discounted entry to Pukaha Mount Bruce, thereby encouraging locals to bring visiting friends and family from outside the district to view this stunning asset as their own.

· Proposes the Eketahuna Playgroup operate out of the Eketahuna Community Centre for the next two years while a multi-purpose room is developed at Eketahuna School, and the rental charges are waived for the use of this building.

Sub No.	Request	$	Where funded
48	Increase funding for connectivity project by $1.9m by transferring from roading	$1.9m	Right debate item, new LTP funding, possibly starting via 1% rate increase in year 2.
88	Increase grant from $10,000 to $17,696 for Pukaha Mount Bruce	$7,700	New LTP funding (recommended)
72 – 73	Establish safe walking track around Woodville, (Pinfold/Oxford/McLean)	$15,000	Potential minor safety, for Works Liaison Committee
38	Extension of Dannevirke Walkway (stage 3) Cadman Road – lime path	$25,000	Potential minor safety, for Works Liaison Committee
Various	Build Clip-on for pedestrians and cyclists – Herbertville Village Bridge	Not costed	Potential minor safety, for Works Liaison Committee
1	Seal carpark by Pahiatua Wheelpark	Not costed	Potential minor safety, for Works Liaison Committee
2	Seal berm area by Victoria Street in Pahiatua by Tararua College for car parking	Not costed	Potential minor safety, for Works Liaison Committee
26	Requests increase in grant for Dannevirke Information Centre by at least $6000	$6,000	$6500 increase already in LTP, no further action
39	Requests retention and application to Carnegie Foundation for EQ strengthening of Carnegie Building	$500,000	New LTP funding (not recommended)
74	Contribution towards Source to Sea - Coordinator costs	$20,000	New LTP Funding (not recommended)
16	Request another cabin at Carnival Park	Not costed	New LTP funding (not recommended)
73	Enhance kitchen facilities at Woodville Stadium – Ross Street	Not costed	New LTP funding (recommended for CDEM)
75	Establish project for Norsewood Heritage Village	Not costed	Potential Main Street project, new LTP funding needed (Recommended)
84	Fellowship for NZ Pacific Studio for 3 years	$6,000	$2000 yearly for three years, new LTP funding needed (Recommended)
90	Waive rental charge for Eketahuna Playgroup for 2 years	$7,000	New LTP funding (Not recommended)
Various	Forestry Blocks – recover via rates the damage on local roads	Not costed	Work is currently being done and we have been in contact with Whanganui. This requires significant work and consultation, and amendments to Revenue & Financing Policy. Indicate a project in the LTP and consult in the next LTP
73	Street lighting – extend to include playgrounds and parks	Not costed	Can be considered as part of improvements/renewals in Parks & Reserves
30	District wide sign postings – for attractions, carparks and better directions	Not costed	Can be included in current projects under economic development. But will have to check with Mark

2.9 Fees and Charges

2.9.1 There were no submissions received regarding the proposed fees and charges for the 2018/2019 financial year.

3. Conclusion

3.1 Once the Council has determined the submissions and its decisions concerning this matter the Long Term Plan will be revised regarding any amendments made.

3.2 It should be noted that any changes of significance would require consideration in accordance with the Council’s policy on significance and engagement.

3.3 The finalised Long Term Plan will then be presented for adoption at the Council meeting on 27 June 2018.

3.4 The setting of rates for the 2018/2019 financial year shall be determined at that meeting following the adoption of the Long Term Plan.

4. Recommendations

4.1 That the report from the Governance Manager dated 23 May 2018 concerning the Draft Long Term Plan 2018/2028 Submissions (as circulated) be received.

4.2 That acknowledging the vital link Route 52 provides to the district’s rural and coastal communities and its potential for increased tourist traffic Council proceed to upgrade for safety and resilience a 25km section of this road between the Weber junction and Central Hawke’s Bay boundary as proposed in its preferred option, and subject to securing financial assistance from New Zealand Transport Agency.

4.3 That to improve connectivity to the wider Tararua district community as a vital element for growth and prosperity Council proceed to provide capital funding of $800,000 spread over years 2018/2019 to 2021/2022 of the Long Term Plan funded by a twenty year loan as proposed in its preferred option, and

That consideration be given to increasing the level of financial assistance for this project through subsequent Annual Plans, and

That Council work closely and support Connect Tararua to facilitate and achieve the delivery of this project.

4.4 That recognising Council’s commitment to the Manawatu River Leaders Accord through improving its wastewater networks to provide lower environmental and cultural impacts Council invest in a new wastewater pipeline from Eketahuna to Pahiatua wastewater treatment plant as proposed in its preferred option.

4.5 That to manage the quantity and quality of stormwater against affordability of improvements Council provide a capital works programme focussed on reducing the risk of flooding to residential properties while optimising existing systems as funding allows as proposed in its preferred option.

4.6 That acknowledging the need and value of providing pensioner housing within the district Council retain the existing pensioner housing units, undertake refurbishments over time and invest in building new units as proposed in its preferred option, subject to this activity being self-funding and sustainable.

4.7 That recognising the potential for growth of the district Council extends utility networks by ten sections per annum from 2019/2020 as proposed in its preferred option.

4.8 That to improve the district’s unsealed roading network and taking into account affordability to ratepayers Council fund one kilometre of seal extensions annually as proposed in its preferred option.

4.9 That the following matters raised in submissions be referred to the Works Liaison Committee for discussion and its direction:

· Seal the car park area around the existing old section of Kiwi Street between the Bush Multisport complex turf and Wheel Park.

· Remove some of the grass verges and seal the area in Victoria Street close to Tararua College’s sports fields to provide parking, particularly during the wet winter sports season.

· Provide a clip on walking bridge added to the Herbertville road bridge to improve safety.

· Review car parking location signage on the main street of Dannevirke in conjunction with the Chamber of Commerce.

· Maintenance and development of Adelaide Road community walkway.

4.10 That staff be requested to investigate and report prior to the next Annual Plan regarding possible options to consider introducing rating of forestry given the impact this activity has on the district’s roads.

4.11 That the community facilities portfolio holders in conjunction with the Manager Strategy and District Development liaise with representatives of Tararua Community Youth Services regarding the future of the Carnegie Community Centre, and present any recommendations concerning appropriate options to provide a venue for this service.

4.12 That acknowledging the support conveyed for the development of a cycling/walkway strategy for the district Council proceed with this project at an estimated cost of $20,000, and

That the projects under consideration in Eketahuna and Woodville to develop such recreational infrastructure be noted.

4.13 That the Community Assets and Property Manager be requested to present a report on the Eketahuna Playground proposal to use at no cost the Eketahuna Community Centre for the next two years whilst it develops a multi-purpose room at Eketahuna School.

4.14 That the proposed fees and charges (with the exception of dog registration) be confirmed, and

That pursuant to Section 37 of the Dog Control Act 1996, the following dog control fees (including GST) be set for the year of 1 July 2018 to 30 June 2019.

Urban Domestic Dog

Discounted fee if paid on or before 1 August $ 87.00

Standard fee if paid after 1 August $130.50

Preferred Owner Dog

Discount fee if paid on or before 1 August $ 50.00

Standard fee if paid after 1 August* $ 75.00

*Preferred owner status may be revoked if paid after 1 August. If revoked, the applicable standard fee registration category will apply.

Rural Domestic Dog

Discounted fee if paid on or before 1 August $ 36.00

Standard fee if paid after 1 August $ 54.00

Working Dog*

Discounted fee if paid on or before 1 August $ 36.00

Standard fee if paid after 1 August $ 54.00

*Providing a false statement when registering a dog is an offence subject to a $3,000 fine on conviction.

Dangerous Dog - As Classified under the Dog Control Act 1996

Discounted fee if paid on or before 1 August 150% of the applicable registration

category

Standard fee if paid after 1 August 150% of the applicable registration

category

Disability Assist Dog with Organisation Certificate

No charge

Any new dog up to 3 months of age will be charged a pro rate of the standard fee after 1 August.

Attachments

Nil.

Report

Date	:	24 May 2018
To	:	Mayor and Councillors Tararua District Council
From	:	Wiehan Labuschagne Senior Financial Accountant
Subject	:	Third Quarter Performance for the 2017/2018 Year
Item No	:	11.2

Contents

Executive Summary

1. Dashboard

2. Our Challenges and Responses

Detailed Report

3. Operating Results and Variances

4. Summary of Service Performance Results

5. Capital Expenditure Report

6. Forestry Report

7. Debtors Report

8. Treasury Report

9. Compliance Exception Report

10. Recommendation

1. Dashboard

2. Our challenges and Responses

Operational Performance
Challenge	Our Response
Increasing legislative compliance requirements in relation to; · Wastewater discharge consents, · Drinking water standards following the Havelock North Inquiry, and · Resource Management Act and One Plan changes	Council continues with its emphasis on proactive improvements to our wastewater and drinking water plants, and developing new operating standards. Wastewater discharge Eketahuna and Pahiatua consents have been reviewed by the Hearing Panel and we are waiting for direction from the Environment Court after the decisions were appealed. The application for Woodville consent is in progress and due to be submitted to Horizons by June 2018. Council has established the Mana Whenua Working Party to facilitate and encourage local Iwi involvement in the consenting process. Drinking Water Woodville, Pongaroa and Akito projects are progressing well and we expect to complete these projects by 30 June 2018. The issues with Pahiatua project water supply and treatment projects have been resolved and managers continue to work closely with contractors, consultants and the Ministry. The design of the storage tank has been agreed with Tasman Tanks, and site works for placing the tank are underway. For Norsewood, Council has included a capital project starting in Year 1 of the long Term Plan. In the interim, to manage the risk of having a dual system (combining bore water with roof water), Council has issued a precautionary boil notice until the capital project is completed. Council staff visited Hasting District Council to discuss with their water team to understand and learn of their strategies. Currently we are working on the following: 1. Completed a gap analysis and developing a road map to ensure we meet our Water Safety Plans. 2. Implementing a Quality Management process for Water. Work is underway and a disciplined project approach is being developed. 3. Staff job description and restructure within the water and wastewater and the wider Plant and Property group is currently underway. This is to ensure capacity and capability challenges are being considered and addressed.
With increasing weather events, a key challenge will be response and readiness to these climate events	Emergency Management Planning 1. The Alliance has been through several adverse weather events within the past 2 years resulting in some key learning that has been applied to the way we respond, systems and processes we use both during and after events, and the planning and funding mechanisms to remedy. Although currently under review, the Alliance is developing an Emergency Management Plan that encompasses all activities and responsibilities relating to the Alliance and indirectly Council. The plan will include systems and processes, tools and resources, communications and liaison with Civil Defence, Emergency Services and other response groups. Roading 2. Drainage maintenance budgets for the next LTP period have been increased as a result of the Alliance identifying this area or activity as being deficient. The intention for this increase is to improve resilience of the roading network through more routine roadside drain cleaning, water table cleaning, culvert maintenance and high shoulder removal. These simple but effective activities improve the fence to fence management of the roading corridor drainage and result in longer pavement and road surface lives which will, over time, improve the level of service to road users. This targeted increase in routine drainage maintenance is not directly a result of increased weather events, but rather raising a level of investment necessary for maintaining a level of service across the network. 3. An increase in cyclic activities of the past 3 years, such as sump cleaning and kerb and channel sweeping, has improved the effectiveness and efficiency of the urban reticulation network. Customer satisfaction for urban roads and drainage has been noted in recent years due to this investment. Increased and targeted cyclic grading and review of unsealed road geometric form has improved surface drainage and runoff resulting in improved customer satisfaction and a reduction in customer requests for grading due to water damage faults. Stormwater 4. The Tararua Alliance has completed an in depth review of our capital investment in the Stormwater Schemes through simulation modelling and concept analysis to better understand the problem and assess the most fit for purpose, cost effective solutions for managing significant weather events and flooding. While this has taken some time to complete and resultantly removed some capital projects from the long term planning of Council. The end result will ultimately deliver a more targeted and effective capital programme with a district wide approach to stormwater management. Wastewater Reticulation 5. Our waste water network has significant wet weather peak flows due to infiltration and inflow resulting in wet weather overflows and a decreased level of service during adverse events. A criticality framework to assess the scheme holistically based on importance and need has changed our maintenance practices and also our targeted response to issues during weather events. Future renewals planning will encompass historic failures and hydraulic modelling to ensure pipe sizing is adequate and fit for purpose. Investment into reduction of Inflow and Infiltration is included in the 2018-2028 LTP to actively target and reduce unnecessary flows. Asset Management 6. Asset Data Improvements during the past 2 years have greatly increased our knowledge and understanding of stormwater issues within our schemes. Knowing where assets are, their characteristics in terms of capacity and catchment, then assessing their performance is critical to identifying areas for improvement with the intent to improve levels of service. While work is still progressing, significant improvements have been made to asset registers and reporting producing greater information and justification for funding changes and addressing historic issues. 7. The substantial work done in improving the accuracy and confidence in our asset data, that inform our Asset Management Plans and Council’s Long Term Plan, has enabled Council to meet its objectives in its Financial Strategy, that is managing its finances prudently. Feedback from Audit New Zealand on the Draft Long Term Plan concluded that “The Financial strategy is focussed on the funding challenges and the response to balance affordability and improving the level of service. Affordability of rates continues to be one of the pillars of the strategy and also underpins other strategies. We reviewed the financial strategy and are satisfied that it is financially prudent….”
Developing a robust Long Term Plan, while continuing to deliver on business as usual.	This project is well advanced. The Draft Long Term Plan and Consultation Document received audit clearance and good feedback on the quality of the document. The success of this project to date is as a result of a wider project team than the previous Long Term Plan, and strong project management. The focus is now to finalise the document after the upcoming consultation hearings, and prepare for the final audit. The Interim audit for the Annual Report has also been completed, with good feedback from Audit. We continue to prepare for the year end and audit process.

Capital Project Performance

Challenge

Our Response

Delivery on the 2017/18 Capital Programme including the carry forwards will be a challenge. The carry forwards adds an additional $5.8 million to the budget bringing the total budget to $20 million.

During 2016-17, Council restructured the Assets Team with more maintenance work being placed into the Tararua Alliance. We continue to investigate additional project management resources, such as setting up a project delivery team, document and improve our current project management framework and implement a better project management governance/operational structure.

We continue with developing project management skill within the teams, and reviewing our Procurement Policy and processes to ensure:

· Improved project monitoring and reporting.

· Robust planning and procurement strategies.

· More capital projects are delivered under an early contractor engagement design/build model

· Grouping similar projects together and procuring in one process

· Pre-qualification ( Health and Safety) of contractors to reduce lead times in procurement

Service Delivery Performance

Challenge

Our Response

The community survey highlights that we have a challenge to improve customer satisfaction in a number of areas, particularly the perceptions on value for money and aesthetics on drinking water.

The frequency and severity of weather events is resulting in more customer complaints in the areas of stormwater, roading, and wastewater. It is probable that this will be an ongoing trend and we have introduced strategies in the Long Term Plan to tackle this issue.

We will analyse the data for trends and patterns in relation to events, reasons or actions taken by Council. The purpose is to inform our performance framework and strategies to meet service levels.

The overall results from the 3rd quarter survey are consistent with the previous quarters, with 15 on target, and 8 requiring further improvement. Of those 8, 2 have improved significantly since 2016/17. These were:

· Customer satisfaction with the service received from customer services has improved from 75% to 88% since June, with only 10 residents signalling dissatisfaction. We have made improvements to the customer experience by ensuring we offer an option of a call back for customers who lodge a request. We are also making improvements to the commentary recorded against customer requests that will enable us to better communicate the action being undertaken and when that is programmed to occur.

· Satisfaction with dog control has improved from 63% to 76% since June. As a result of the increased capacity of the 3^rd Animal Control Officer we have significantly lower unregistered dogs than previously. We have also invested in a new dog pound, increasing the capacity and improving the quality of the facility.

Of the remaining measures needing improvement, most of these will be addressed by significantly increasing the funding in the Long Term Plan in the areas of footpath maintenance, road safety and drainage improvements, and stormwater development.

For details on those measures at risk, refer to section 4.2 of this report.

3. Operating Results and Variances

	3^rd Quarter 2016/17 Actual 000’s	3^rd Quarter 2017/18 Actual 000’s	3^rd Quarter 2017/18 Budget 000’s	Variance to Budget 000’s
Revenue	25,786	28,628	26,281	2,347
Operating Expenditure	24,908	27,026	25,992	(1,034)
Operating Surplus/(Deficit)	878	1,602	289	1,313
Other Gains/(Losses)	-	-	-	-
Total Comprehensive Revenue & Expense	878	1,602	289	1,313

3.1 Overall Results

Council has achieved a favourable operating variance of $1.3 million for the 9 months ending 31 March 2018. We had budgeted for a surplus of $289,000, but achieved $1.6 million.

The additional emergency reinstatement funding from NZTA has been a significant driver for the surplus. As seen in 3.2 and 3.3 below, it accounts for $1.05 million of the surplus. The receipt of $1.2 million of Saddle Road subsidy also contributes to the surplus. Excluding these 2 events shows Council had an operating deficit of $648,000 and an unfavourable variance of $937,000.

Under revenue:

· Council has not received a $650,000 subsidy for the Eketahuna wastewater plant.

Under operational expenditure:

· Council made an unbudgeted grant of $70,000 to the Pongaroa Fuel Stop.

· Water ($55,000) and wastewater ($61,000) operations are higher than budgeted due to increased treatment and compliance costs.

· District planning has incurred $74,000 more than budgeted on Proposed District Plan Change and advice on an abatement notice and the Resource Management Act.

Further details on the results are discussed below:

3.2 Operating Revenue

Total operating revenue is higher than budget by $2.35 million. The following table summarises the significant variances:

Activity	Variance	Favourable/ Unfavourable	Explanation	Signalled in Previous Quarter Report	Reflected in Long Term Plan
Commercial Investments	($75,000)	O	The unfavourable variance is due to delays in harvesting the Kaiparoro block, and not realising the subsequent log sales. Initial plans were to recommence harvesting in February 2018, but unfavourable weather and difficulty with securing harvesting crews has seen this postponed to the 2018/19 season. This is partially offset by a very good honey crop this year that resulted in greater honey sales than budgeted.	O	P
Emergency Management	($161,000)	O	The variance relates to reimbursement income for expenditure incurred for Rural Fire during transition to FENZ. However FENZ have incurred the expenditure directly.	P	P
Roading	$3,465,000	P	Council has received significantly more subsidy from NZTA than budgeted: · Emergency works subsidy ($2 million) at an enhanced subsidy rate of 84%, driven by weather events. We have secured additional funding which will continue through to 2018/19. · Saddle Rd subsidy which was budgeted for 2016/17 ($1.2 million). · Pre-seal repairs and sealed road resurfacing progressing ahead of schedule ($486,000). This is offset by minor improvement works proceeding in the 4^th quarter ($223,000).	P	N/A
Solid Waste Management	$52,000	P	Variance relates to higher refuse volumes than budgeted ($24,000) and higher waste levy subsidy ($14,000). $36,000 of GST from a historical insurance claim has been correctly recognised as revenue after a voluntary disclosure.	P	N/A
Waste Water	($623,000)	O	Council expected to receive subsidy from the ministry for the environment for the planned wastewater treatment plant upgrade. However, Council will no longer receive subsidy for this project. This is partially offset by higher than budgeted trade waste revenues.	P	N/A
Activity	Variance	Favourable/ Unfavourable	Explanation	Signalled in Previous Quarter Report	Reflected in Long Term Plan
Support Activities	$138,000	P	The favourable variance relates to higher revenue from rates penalties ($70,000), insurance recoveries ($52,000), gains on disposed assets ($8,000) and minor miscellaneous revenue ($8,000).	O	N/A

3.3 Operating Expenditure

Total operating expenditure is higher than budget by $1.03 million. The following table summarises the significant variances.

Activity	Variance	Favourable/ Unfavourable	Explanation	Signalled in Previous Quarter Report	Reflected in Long Term Plan
Community Support	($64,000)	O	The variance relates to the $70,000 unbudgeted grant approved by Council to the Pongaroa Fuel Stop project, partially offset by minor savings in maintenance and energy costs ($5,000).	P	N/A
Community Buildings	$92,000	P	This mainly relates to painting of buildings that are currently underway.	P	N/A
Parks & Reserves	$60,000	P	The favourable variance relates to the following: · Savings in extraordinary maintenance ($30,000) · Painting of Dannevirke & Eketahuna grandstands ($32,000). The contracts have been awarded but the painting have not yet started. It is expected to be completed by the end of the financial year.	P	N/A
Swimming Pools	($75,000)	O	This variance relates to timing of the grant paid to Tararua Aquatic Community Trust ($62,000) and Pahiatua & Eketahuna Pools ($24,000). This is partially offset by lower extraordinary maintenance at Eketahuna & Pahiatua Swimming Pools.	P	N/A
Activity	Variance	Favourable/ Unfavourable	Explanation	Signalled in previous Quarter Report	Reflected in Long Term Plan
Commercial Investments	$79,000	P	The favourable variance is due to delays with harvesting operations in the Kaiparoro block. Unfavourable weather and difficulty with securing harvesting crews has postponed the planned harvest to 2018/19 season. There is a corresponding unfavourable variance in revenue, as we did not realise the expected log sales.	O	P
District Promotion & Economic Development	$58,000	P	The favourable variance is due to savings in external consultants ($40,000) and advertising ($29,000). This is partially offset by higher than budgeted staff costs ($12,000) as the team are performing tasks original planned for consultants.	O	P
Emergency Management	$145,000	P	Variance relates to Rural Fire expenses budgeted for, however FENZ have taken this over from 1 July. This also means Council will not receive the budgeted reimbursement as explained in the revenue explanations.	P	P
Health & Safety	$68,000	P	The favourable variance relates to lower staff costs ($58,000) due to resignations, however we have successfully recruited a new Building Officer. We have also made saving in District Licensing Committee costs ($10,000).	O	P
Stormwater	$52,000	P	Savings are due to focus on developing a robust stormwater management and capital development plan.	O	N/A
Wastewater	($61,000)	O	The unfavourable variance is due to higher treatment ($20,000) and energy costs ($21,000), and higher reticulation maintenance throughout the district ($41,000). This is partially offset by savings in consultant costs ($20,000).	O	P
District Planning	($74,000)	O	The variance relates to higher consultant costs incurred to date, in 3 areas; · Proposed District Plan Change. · Monitoring and compliance advice on an abatement notice. · Advice on the Resource Management Act.	P	P
Activity	Variance	Favourable/ Unfavourable	Explanation	Signalled in Previous Quarter Report	Reflected in Long Term Plan
Roading	($1,527,000)	O	The unfavourable variance is due to a combination of the following: · Emergency works ($945,000) · Sealed & Unsealed pavement maintenance ($568,000) · Environmental maintenance ($155,000) · Network & Asset Management ($55,000) This is offset by lower than budget Bridges and structures maintenance ($89,000), routine drainage maintenance ($84,000) and other minor activities ($25,000).	P	N/A
Water Supplies	($55,000)	O	The unfavourable variance relates to increased testing, monitoring and treatment ($54,000), and additional reticulation maintenance in Dannevirke and Pahiatua ($22,000). This is partially offset by savings in consultant costs ($10,000).	P	P
Support Activities	($182,000)	O	This unfavourable variance is made up of: · Timing of valuation fees ($33,000) and Rates discounts ($28,000) · Both an increase ($29,000) and timing of MWLASS fees ($15,000). The increase is driven by the addition of a dedicated Health and Safety function. · Computer software maintenance ($42,000). A historic payment was released after being withheld while an error was resolved. · Debt recovery fees ($38,000). Going forward we will charge the recovery fees from the outstanding debtors.	O	N/A

4. Summary of Service Performance Results

We use a range of service performance measures to monitor the service levels we deliver to our customers. Overall, we are performing well, with 79% of our performance measures achieved, or on target, consistent with last year.

4.1 Community Survey

In the 2016/17 financial year we completed the community survey with two surveys completed – September/October 2016 and June/July 2017. The reason for doing the survey at different times in the year is to see trends and seasonal input on resident satisfaction.

Council is now undertaking the survey quarterly, with a sample 113 residents for each survey making it total of 452 residents for the year. Traditionally we only did the survey every three years; therefore no targets are recorded in the 2017/18 Annual Plan. As we are undertaking the survey quarterly we will report the 2017/18 results against the 2016/17 targets to measure our performance.

The objectives of the survey are:

· To provide a robust measure of satisfaction with the Council’s performance in relation to services.

· To determine performance drivers and assist Council to identify the best opportunities to further improve satisfaction, including satisfaction among defined groups within the district

· To assess changes in satisfaction over time and measure progress towards the Long Term Plan objectives.

The following table explains the 8 survey measures needing improvement:

Activity	Performance Measure	Target	YTD Result	Action / Response	Expected Year End Result
Footpaths	Percentage of residents rate footpaths as “fairly satisfactory” or “very satisfactory” in the community survey.	75%	67%	We are responding to footpath satisfaction by significantly increasing the funding for this activity in the Long Term Plan. This will result in an improved cleaning regime to address lichen issues, and increased maintenance to decrease issues, for example trip hazards.	·
Footpaths	Percentage of resident and non-resident ratepayers rate Urban CBD upgrades as “fairly satisfactory” or “very satisfactory” in the community survey	85%	76%	We have completed the Eketahuna main street upgrade this year. The Pahiatua Town Upgrade consultation has begun and construction to begin in 2018/19	·
Activity	Performance Measure	Target	YTD Result	Action / Response	Expected Year End Result
Roading	Percentage of Residents rating Urban and Rural roading as “quite satisfactory” or “very satisfactory” in community survey.	70%	64%	Satisfaction with urban roads is significantly higher (74%) than satisfaction with rural roads (55%). Council is continuing to address issues with rural roads as a result of several major weather events over the prior year which could be resulting in lower satisfaction on affected roads. Council has programmed work to address safety issues from the additional traffic on rural roads from the Gorge Road closure.	·
Stormwater	Percentage of residents rating stormwater management as “fairly satisfactory” or “very satisfactory” in the community survey.	70%	62%	The severity and frequency of weather related events has increased in recent years resulting in lower resident satisfaction. Council has included an ongoing capital budget in the Long Term Plan to improve the stormwater network. The stormwater modelling currently being undertaken will influence where to target our investment into the stormwater network.	·
Service Centres	Percentage of customers who lodge faults/request are satisfied with service provided.	95%	88%	The sample size for this question is low, with 10 respondents not satisfied with the service provided. Customers who are unhappy with the Council response to an issue is likely to impact on the satisfaction score given for customer services. Therefore the target has been reduced to 85% in the Long Term Plan.	·
Animal Control	Percentage of residents rate dog control as “quite satisfactory” or “very satisfactory” in community survey.	75%	76%	The result in the previous year for this measure was 63%. Satisfaction has been improved every quarter since this result. Recently we have invested in a new dog pound and recruited a 3^rd Animal Control Officer. The additional Animal Control Officer is having a positive impact resulting in much lower unregistered dogs throughout the district.	·
Emergency Management	Assessment of residents’ readiness and capability to respond to a civil defence emergency	90%	84%	We have removed this question as part of the Long Term Plan workshop as it is difficult to influence individual resident’s readiness. Our focus will be on providing local training exercises to ensure community civil defence readiness.	·
Public Conveniences	Percentage of residents rating public conveniences as “fairly satisfactory” or “very satisfactory” in the community survey	90%	84%	Public conveniences satisfaction continues to be an issue. We have recently increased the number of public toilets in the district with new facilities in Woodville and the Dannevirke Domain. Management will analyse the complaints received further by town to determine the best action to increase satisfaction.	·

4.2 Service Performance Measures by Category

Graph 1 below shows Council’s service performance progress by category, comparing each quarter to date to the final 2016/17 results.

The number of measures not met or requiring improvement have remained the same as the previous quarters, with those not met increasing from 4 to 6, and those needing improvement reducing from 17 to 15.

The following highlights the critical measures not met and needing improvement along with our proposed actions:

· Three Wastewater schemes require resource consent renewals. Council is progressing with the consent renewal process with capital investments included in the Draft 2018/28 Long Term Plan.

· The number of complaints received due to wastewater system faults is 4.7 per 1000 residents (22 complaints total). Thirteen of these are as a result of wet weather flooding events. Council has a program in the Long Term Plan to address stormwater infiltration of the wastewater network.

· Council has received 48 customer requests to date regarding the performance of the Stormwater network. Of these, 25 relate to two severe weather events in July and November.

· Two measures relate to ensuring water provided is safe to drink requires further improvement. One of these will be addressed as part of the Akitio treatment plant upgrade scheduled for completion this year. The other measure requires 24 hour monitoring to be in place at all plants. We are currently trialling this at Woodville before installing at the other plants.

· We have received 21 customer complaints in relation to drinking water clarity, resulting in this measure needing improvement. Many of these are post mains flushing and pipe repair. We are now trying to be more proactive by notifying on Council’s Facebook page of where mains flushing are occurring and the steps residents should take to clear individual water lines post flushing.

· Six building consents exceeded the 20 day timeframe (2 in the 3rd quarter). While the volume of consents is marginally higher than last year, the number of complex and time consuming consents has increased significantly (from 35 in 2016/17, to 51 in 2017/18). To address this issue, we have recruited an additional Building Officer. However, the high demand in conjunction with a staff resignation in the administration team could result in further non-compliance.

· The percentage of noise complaints responded outside of the 1 hour timeframe continues to increase and it is likely this will not meet the target of 95%. We have extended the response time in the Long Term Plan to 2 hours to account for the travel times within the Tararua District. 95% of calls have been responded to within 2 hours.

· Four of the 21 measures above that have been replaced in the Long Term Plan with new measures that we can better reflect the service levels that is expected of us by our community.

Graph 1: Service performance results by Category

Graph 2: Service Performance Measures by Council Activities

5. Capital Expenditure Report

We have spent $13.1 million of $20.8 million annual budget. This is greater than at the same period in 2016/17:

· 71% of projects are under construction, near completion or completed, compared to 66% in 2016/17.

· The number of projects still in the planning and procurement phase has dropped from 25% in 2016/17 to 18% this quarter.

This reflects progress to improve project management and delivery within Council, as well as the strong focus on enabling staff to manage and deliver on projects.

Out of 133 projects at the end of the 3^rd quarter:

· 26 are completed. Significant projects completed since the 6 month report include the Membrane Cassettes at the Dannevirke Sewerage Treatment plant and the Eketahuna Transfer station.

· 6 are being commissioned or near completion. Significant projects include:

o The 2017/18 season of district footpath development is nearing completion.

o Woodville Sewerage Treatment plant tephra filter is being tested.

· 62 are under construction. Significant projects currently underway include:

o The roading renewal programme, namely seal resurfacing, pavement rehabilitation, unsealed metalling, and drainage renewals. These were placed on an accelerated programme as the weather events in July and March placed significant strain on resourcing.

o Woodville water storage. Liner installation is underway, with filling of the reservoir planned immediately after.

o Dannevirke wastewater treatment plant tephra improvements. The Tephra has been delivered, and the placement and piping is underway.

o Water and wastewater reticulation network renewals are proceeding as planned.

o Pongaroa water supply site preparation is underway. Installation of the plant has been planned for the 4^th quarter.

Multi-year projects currently underway include:

o Saddle Road upgrade. Work has recommenced in conjunction with NZTA support. NZTA has approved significant additional funding to further upgrade the route. Work will be shared between Higgins and our existing contractor, Stringfellows.

o Roading emergency reinstatements. The majority of sites from the April-June 2017 event are complete; however we are proceeding with sites from the March 2018 event. We have secured an enhanced subsidy rate from NZTA to fund these works. We have also secured funding into the 2018/19 year to continue on these reinstatements.

o Pahiatua water supply storage site works are progressing well. The design of the tank has been reviewed in consultation with the manufacturer, retaining the original capacity as agreed.

· 24 are being planned or procured. Examples include:

o Pahiatua water supply treatment plant is under design review.

o Pahiatua Main Street upgrade is underway with community consultation and concept designs.

o District Stormwater management has undergone significant planning and identified and number of options, some of which are already being built. The significant options are currently in design phase and planned for implementation in the 2018/19 construction season.

· 9 projects have not been started. All relate to minor renewals that are spent as required.

· 6 projects are on hold. These include:

o Eketahuna Wastewater Treatment plant – waiting on conclusion of consent hearing.

o Pahiatua Service Centre developments - confirming earthquake-prone buildings standards requirements.

o Wetland design for wastewater treatment plants - waiting on consent conditions.

o Woodville cemetery new berms - on hold due to lack of demand.

The table below summarises the capital expenditure report.

Note: dollar amounts are in $’000

	Carry forward Budget to 2017/18	Variations from 6 month report	Budget 2017/18	Total Annual Budget	Year to March 2018	Total Budget Remaining	%
Growth	25	-	28	53	3	50	6%
Level of Service	4,622	143	5,395	10,160	4,433	5,727	44%
Renewals	1,214	11	9,420	10,645	8,674	1,971	81%
Grand Total	5,861	154	14,843	20,858	13,110	7,748	63%

Table 6: Summary of capital expenditure

	Carry forward Budget to 2017/18	Budget 2017/18	Variations from 6 month report	Total Annual Budget	Year to March 2018	Total Budget Remaining / (Overspent)
Communities and Recreational Facilities	177	1,075	-	-	1,252	523
District Promotion and Economic Development	4	15	-	63	19	18
Regulatory Services	6	3	10	533	19	72
Roading and Footpath	1,710	7,648	24	19	9,382	8,532
Solid Waste Management	44	263	-	13	307	121
Stormwater Drainage	15	1,075	-	540	1,090	301
Wastewater	950	2,075	-	6	3,025	1,257
Water Supplies	2,384	1,868	120	106	4,372	1,447
Support	571	821	-	136	1,392	838
Grand Total	5,861	14,843	154	297	20,858	13,110

6. Forestry Report

6.1 Summary of results for 9 months ending 31 March 2018

Forestry achieved a net operating surplus of $78,000 for the 9 months. This is driven from harvesting operations in Kaiparoro forest, including replanting. There has also been further pruning operations in the Birch North site.

Unfavourable weather and difficulty in securing harvesting crews has led to harvesting operations not recommencing in February.

6.2 Operating Result

Total revenue was $338,000 from log and honey sales, with the associated harvesting and replanting costs of $260,000. Expenditure is higher than budget, driven from conditions at the Kaiparoro site, as well as finding and retaining crews to harvest such a challenging forest.

An additional $8,000 has been spent on development of access roads and skid sites at the Kaiparoro site to ease harvesting. This is treated as capital expenditure.

The current cash reserve balance is $968,000. Harvesting operations in Kaiparoro is expected to recommence in the early 2018/19 harvesting season.

Debtors Report

Council continues to manage the rates debtors by classifying them into categories based on risk. This allows staff to take a risk-based approach to managing rates debtors.

We use internal resource and also the MWLASS debt management services (DMC) to manage/collect rates debtors in arrears.

Arrears Debtors

We started the 2017/18 year with 1,638 rating units in arrears and have reduced this to 168 at 31 March 2018 and 151 at 30 April 2018. Of the $1,763,740 arrears at 1 July we have collected $719,833 up to 31 March 2018 and $742,915 up to 30 April 2018.

Debtor Arrears Collected 1 July 2017 to 30 April 2018

Date Collected	No of Debtors	Arrears Levy Owing	Arrears Interest Owing	Total Arrears Owing	Total Arrears Collected
1/07/2017	1,638	$1,253,600	$510,140	$1,763,740
30/09/2017	432	$1,041,250	$427,399	$1,468,649	$295,091
31/12/2017	260	$845,891	$382,604	$1,228,495	$240,154
31/03/2018	168	$691,541	$352,367	$1,043,908	$184,587
30/04/2018	151	$670,537	$350,287.43	$1,020,825	$23,083
Total Collected 1 July 2017 to 30 April 2018					$742,915

Table 8

Of the remaining 151 rating units with arrears to 30 April 2018, 34 owe $614,838 made up mainly of the abandoned land and legal process outlined in Table 9 below.

Debtors by $ Value as at 30 April 2018

	No of Rating Units 30/04/2018	Arrears & Penalty Balance as at 30/04/2018	%	No of Rating Units 1/07/2017	Brought Forward Balance as at 1/07/2017
Settled	1,487	-$ 15,490
$1-$500	40	$ 8,444	6%	1,219	$ 57,157.88
$501-$1,000	14	$ 9,759		134	$ 91,353.85
$1,001-$1,500	11	$ 14,156		66	$ 79,266.22
$1,501-$2,000	8	$ 13,716		38	$ 65,370.41
$2,001-$2,500	5	$ 11,750		33	$ 74,962.33
$2,501-$3,000	11	$ 29,871	31%	26	$ 72,563.59
$3,001-$3,500	1	$ 3,454		19	$ 60,918.86
$3,501-$4,000	1	$ 3,834		11	$ 40,854.59
$4,001-$4,500	2	$ 8,228		10	$ 42,404.60
$4,501-$5,000	2	$ 9,436		4	$ 19,139.18
$5,001-$7,500	10	$ 65,930		19	$ 117,577.58
$7,501-$10,000	1	$ 9,799		16	$ 133,518.08
$10,001-$15,000	5	$ 64,980		11	$ 144,871.52
$15,001-$84,000	4	$ 142,437		32	$ 763,781.34
	115	$ 405,987.00		1,638	$ 1,763,740.03
Abandoned Land	30	$ 559,174	55%
Legal Proceedings	6	$ 65,857	5%
	151	$ 1,020,825		1,638	$ 1,763,740.03
	Arrears Collected 1 July 2017 to 30 April 2018				$ 742,915.03

Table 9

Abandoned Land

This is being progressed by DMC to the District Court for Council approval to sell the rating units under the abandoned land process prescribed in the Local Government (Rating) Act 2002. For the 16 Rating Units advertised as Abandoned Land, the estimated time line is:

Documents filed in Court by 23/02/2018 13 Completed

Orders made 23/03/2018 6 Approved by Masterton District Court (South)

1 Part completed

6 Approved in Dannevirke District Court (North)

Advert of Sale by Tender 28/05/2018 South

5/06/2018 North

Tender Close 14/06/2018 South

19/07/2018 North

Settlement 29/06/2018 South

2/08/2016 North

Of the 3 rating units we have not filed with the Court, one is being settled out of the Abandoned Land process and the owner of the other 2 has been found and documents served. We will be going through a Rating Sale legal action process to recover the rates.

Legal Process

DMC are following the process set out in the Local Government (Rating) Act 2002. We have had 1 rating unit under the legal action process sold by the owner, clearing all the rate arrears.

There are 2 rating units that have Judgement and DMC is waiting on their lawyers to complete the rating sale process. We will be seeking approval from Council to continue with this process.

Another rating unit requires us to advertise in the newspapers before we could obtain judgement. We have advertised and now have Judgement from the District Court. We will continue through the legal process.

At Risk Debtors

We have 30 rating units with arrears owing at 1 July 2017 that have made no payments to date. These were put with Debt Collection in January 2018.

Current 2017/2018 Debtors

While rates arrears are being paid, current rates are still accumulating until they have cleared the arrears. There are 1,859 with current rates that remain owing at 31 March 2018 of $474,910 and penalties applied in 2017/2018 of $206,923 as set out in Table 10 below.

	No of Rating units	Current Rates Owing to 31/03/18	Penalty applied 17/18 to 31/03/18	Total Current Rates and Penalty to 31/03/18
Arrears Op Bal at 1/07/17	1602	$ 358,128.78	$ 140,624.10	$ 498,752.88
Legal Process Op Bal at 1/07/17	6	$ 7,630.70	$ 12,231.88	$ 19,862.58
Abandoned Land Op Bal at 1/07/2017	30	$ 28,109.31	$ 48,540.05	$ 76,649.36
No Arrears Op Bal at 1/07/17	221	$ 81,041.30	$ 5,526.85	$ 86,568.15
Total Owing	1859	$ 474,910.09	$ 206,922.88	$ 681,832.97

Table 10

Looking Forward

With some arrears agreements coming to completion at year end we will be remitting the arrears and current penalty applied while on the agreement which will reduce the current rates owed as the payments all go to the oldest debt.

Some of the abandoned land should be sold in the tender process prior to 30 June 2018 which will further reduce our debtors at the end of the rating year.

8. Treasury Report

8.1 Compliance with Investment Policy

Council complies with the Treasury Risk Management Policy, with no non-compliance noted.

8.2 Cash Flow Management and Liquidity

Cash and cash investments are currently $5.9 million, being lower than budget by $1.3 million.

Council’s average investment interest rate of 3.23% is slightly higher than our budgeted investment rate of 3.2%. Despite the Reserve Bank of New Zealand keeping the Official Cash Rate (OCR) at 1.75%, Council has been able to receive favourable interest rates in the 3-8 month term investment maturities.

8.3 Cash Flow and Liquidity Management

Council’s cash position compared to budget is slightly lower than budget due to timing of subsidy revenue from NZTA. However, this has been largely offset from receiving higher subsidy at an enhanced rate for emergency works.

8.4 Swap Strategy

Given our expected increase in debt requirements in the LTP, we have started to review our swap strategy to ensure we are managing our future interest rate risks.

We have identified 2 swaps where we have lengthened the term of the hedge position:

Notional (NZ$m)	Start Date	Maturity Date	Swap Rate
1.00	16-Oct-23	15-Oct-27	3.79%
0.50	15-Apr-24	14-Jan-28	3.83%

Given our increasing debt requirements we have entered into a new swap to take advantage of the currently favourable interest rates:

Notional (NZ$m)	Start Date	Maturity Date	All in Swap Rate
0.50	15-May-18	15-Feb-23	2.73%

8.5 Current External Debt Position

Council has core debt as at 31 March of $11 million, and short-term borrowing of $3.65 million. $14 million is with the Local Government Funding Agency (LGFA), with the remaining $650,000 draw down from the Westpac MOCL facility.

The short-term borrowing with the LGFA consists of three $1 million commercial papers from LGFA. These are on terms of 5 to 6 months at very favourable rates of between 2.09% and 2.19%. This has enabled Council to maintain its term deposit investments that are at more favourable interest rates.

On 16 April we rolled over $1 million of Commercial Paper for a further 5 months at the favourable rate of 2.3%, continuing our strategy of maintaining a mixture of short-term and long-term borrowing.

LGFA debt is at varying terms ranging from 6 months to 7 years.

8.6 Upcoming Borrowing Strategy

We have implemented a two-part borrowing strategy that considers the current need for funds, but also taking into account future funding requirements.

Part one focuses on mitigating the repricing risk of a $2 million LGFA debt maturing in March 2019. With the market update strongly suggesting long term debt credit margins are likely to widen in the coming months, we have borrowed $2 million with a maturing date of April 2026. We will place these funds on term deposit and will be used to repay the March 2019 debt. The cost to Council will be the difference between the borrowing interest rate and term deposit interest rate, which is likely to be minimal.

Part two focuses on refinancing Commercial Paper into long-term LGFA debt and considers Councils borrowing needs over the coming months. Currently Council has $3 million of Commercial Paper. Given the rolling over of this debt, we have classified this as core debt. As such we will convert $1 million of this into longer term LGFA loans maturing in April 2022. This is necessary to ensure we comply with the maturity spread requirements of our Treasury Policy. By not undertaking this strategy, we would be non-compliant at year end as the debt maturing within 3 years would exceed policy limits.

We have also identified a need to borrow a further $1 million to fund capital spending that is currently occurring. This will have a maturity date of April 2024.

As at 30 June our position will look as follows:

8.7 Debt Financing Cost

Interest expense is close to budget, being $7,000 over budget. This is due to external debt being higher than budgeted by $3.3 million. This is as a result of the favourable rates on short term borrowing highlighted in section 8.5. Our effective interest rate was 3.9% compared to a budgeted rate of 4.9%.

8.8 Debt Limits

Debt is to be managed within the following limits subject to the Council continuing to control and maintain its share of the roading network requirements in the event of civil emergencies:

Item	Borrowing Limit	Actual
Net external debt as a percentage of total revenue	<50%	27.4%
Net interest on external debt as a percentage of total revenue	<7%	1.68%
Net interest on external debt as a percentage of annual rates income (debt secured under debenture)	<10%	2.66%
Liquidity (External term debt+ committed loan facilities +cash and cash equivalents to existing external debt )	>110%	161%

Table11 : Compliance with Debt ratios

9. Compliance Exception Report

9.1 Financial Prudence Benchmarks

No non-compliance noted.

9.2 Investment Policy

No non-compliance noted.

9.3 Liability Management Policy

No non-compliance noted.

9.4 Accounting Standards

No non-compliance noted.

9.5 Rating Remissions Policy

All remissions provided were compliant with policy.

9.6 Specific Policy on Giving of Security

Council has not provided any guarantees as of 31 March 2018.

9.7 Local Government Act (LGA)

The Long Term Plan is progressing well; we have received Audit clearance for the Draft Long Term Plan and Consultation document with no issues noted. Consultation is underway at time of writing this report.

10. Recommendation

10.1 That the report from the Senior Financial Accountant dated 24 May 2018 concerning the Third Quarter Performance for the 2017/2018 Year (as circulated) be received and noted.

Attachments

Nil.

Report

Date	:	24 May 2018
To	:	Mayor and Councillors Tararua District Council
From	:	Nicole McPeak Senior Planning Officer
Subject	:	Planning Matters Determined under Delegated Authority
Item No	:	11.4

1. Resource Management

1.1 The Chief Executive has granted the following resource consents under delegated authority:

2. Subdivision application

Pursuant to sections 104, 104A and 104B of the Resource Management Act 1991, the following subdivision consents have been granted:

2.1

201.2017.44.1

R C Johnston & SHB Trustees Limited - Umutaoroa Road, Dannevirke

Consent to subdivide land at Umutaoroa Road, Umutaoroa legally described as Lot 1 DP 450543 (CFR 572762) into four allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

· Granting consent will be consistent with the relevant objectives, policies, and area characteristics of the Operative Tararua District Plan and the relevant provisions of the Part II of the RMA 1991.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 3 October 2017 including the subdivision plan drawn by C G Bone dated “August 2017” and held on Council file 201-2017-44-1, except as required by the following conditions.

2. That Lot 4 hereon and Lots 3 & 4 DP 450543 (CFR 572764) be held in the same computer freehold register.

See LINZ ref: 1484948

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

2.2

201.2017.46.1

Miller & Lawrence – Totara Road, Kumeroa

Consent to subdivide land at Totara Road, Kumeroa legally described as Lot 1 DP 3857 (CFR HBC1/624) and Part Section 13 Block III Makuri SD (CFR WN367/35) into four allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 16 October 2017 including the subdivision plan drawn by C G Bone dated “October 2017” and held on Council file 201-2017-46-1, except as required by the following conditions.

2. That Lot 2 hereon and Section 47 Block III Makuri SD (CFR WN25D/424) be held in the same computer freehold register. See LINZ ref: 1487360

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

a. Pursuant to Section 357 of the Resource Management Act 1991, if you disagree with this decision or any of the conditions of consent, you may lodge an objection in writing to the Tararua District Council. The objection must be received within 15 working days of the receipt of this written decision

2.3

201.2017.49.1

P J Buckley - 49 Short Road, Mangatainoka

Consent to subdivide land at 49 Short Road, Mangatainoka legally described as Section 5, 6 and 7 Pahiatua Village (CFR’s WN24C/542, WN24C/544 and WN28/36) into four allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 19 October 2017 including the subdivision plan drawn by Kevin O’Connor and Associates Limited dated “25/9/2017”Job No. “217164” and held on Council file 201-2017-49-1, except as required by the following conditions.

2. That the Right of Way easement marked on the Subdivision Plan dated “25/9/2017” Job No. “217164” for the purposes of Lot 3 access over Lot 4 be duly reserved or granted.

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.4

201.2017.40.1

N B Thrupp- 585 Norsewood-Ormondville Road, Ormondville

Consent to subdivide land at Norsewood-Ormondville Road, Ormondville legally described as Lot 2 DP 20612 (CFR HBM2/197) into four lots.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· Subject to the imposition of conditions, the activity will have no more than minor actual or potential adverse effects on the environment.

· The proposal is not contrary to any relevant objectives or policies.

· The proposal is consistent with Part II of the Resource Management Act 1991

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 25 September 2017, including the subdivision scheme plan drawn by C G Bone dated “September 2017” and held on Council file 201.2017.40.1, except as required by the following conditions.

2. That the proposed sewer easement marked “A” and “B” on the subdivision plan dated “September 2017” be duly reserved or granted.

3. If this consent is not given effect to within a period of 5 years from the date of its commencement it shall lapse under Section 125 of the Resource Management Act 1991.

Advice Notes:

b. That in the event that the use of proposed Lots 1-3 are to change a Detailed Site Investigation in accordance with the National Environmental Standard for Assessing and Managing Contaminants in Soil to Protect Human Health (NESCS).

2.5

201.2017.51.1

Terrace Forest Limited – MacGibbon Road, Dannevirke

Consent to subdivide land at MacGibbon Road, Mangatoro legally described as Section 26 Block VIII Tahoraiti SD (CFR 317286) into two allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 8 December 2017 and further information received by Council on the 9th January 2018 including the subdivision plan drawn by C G Bone dated “December 2017” and held on Council file 201-2017-51-1, except as required by the following conditions.

2. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.6

201.2017.46.1

D O Miller & S J Lawrence – Totara Road, Kumeroa

Consent to subdivide land at Totara Road, Kumeroa legally described as Lot 1 DP 3857 (CFR HBC1/624) and Part Section 13 Block III Makuri SD (CFR WN367/35) into four allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

2. That Lot 2 hereon and Section 47 Block III Makuri SD (CFR WN25D/424) be held in the same computer freehold register.

See LINZ ref: 1487360

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.7

201.2018.3.1

R M Pharazyn, JS J Scannell, B J Laracy & M R Morris - 111B Fergusson Street, Woodville

Consent to subdivide land at Fergusson Street, Woodville legally described as Lot 3 DP 397623 (CFR 389637) into two allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 24 January 2018 including the subdivision plan drawn by C G Bone dated “December 2017” and held on Council file 201-2018-3-1, except as required by the following conditions.

2. That the proposed Right of Way Easement marked “A” on the Subdivision Plan dated “December 2017” be duly granted or reserved.

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.8

201.2018.4.1

B Lee, S E Lee, Spicers Rotorua Trustee Company Limited, G L Hunter and T P Blundell – River Road Akitio

Consent to subdivide of land at River Road, Akitio, legally described as Part Section 190 Akitio District (CFR 422751) & Section 1 Block XI Mount Cerberus S.D. (CFR WN448/297) into four allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 24 January 2018, including the subdivision scheme plan drawn by Land Surveyor Christopher Bone dated “October 2014” and held on Council file 201.2018.4.1, except as required by the following conditions.

2. That Lots 1 & 3 hereon, Lot 2 DP 406459, Part Lot 3 DP 21755, Part Sections 190 & 210 Akitio District and Closed Road SO 18139 (Residue CFR 422751) all be held in one computer freehold register.

See LINZ Ref: 1503757

3. That Lots 2 & 4 hereon be held in one computer freehold register

See LINZ Ref: 1503757

4. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Notes:

b. Please note that on survey of boundaries, confirmation of location of buildings will need to be provided to the Planning Officer at Tararua District Council and further requirements may apply

2.9

201.2018.6.1

T J & D J B Prenter with MCI Trustees 2013 Limited - 222 Armstrong Road, Umutaoroa

Consent to subdivide land at Armstrong Road, Umutaoroa legally described as Section 13S Glengarry Settlement (CFR HB168/414) into two allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 26 January 2018 including the subdivision plan drawn by C G Bone dated “September 2017” and held on Council file 201-2018-6-1, except as required by the following conditions.

2. That the proposed Right of Way Easement marked “B” on the Subdivision Plan dated “September 2017” be duly granted or reserved.

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.10

201.2018.7.1

C P & B J Radford - 3214 Coast Road, Akitio

Consent to subdivide land at Coast Road, Akitio legally described as Part Lot 22 DP 2121 and 2125 (CFR 759903), into two allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 7 February 2018 including the subdivision plan drawn by Pirie Consultants dated “January 2018” and “Drawing No 3527/03” and held on Council file 201-2018-7-1, except as required by the following conditions.

2. That Lot 2 hereon and Lot 2 DP 504669 (residue CFR 759903) be held in the same computer freehold register.

See LINZ reference: 1504218

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

2.11

201.2018.8.1

H F Judd, I R McKenzie and L D & P Trustees Limited - Glengarry & Umutaoroa Road Dannevirke

Consent to subdivide land at Umutaoroa Road and Glengarry Road, legally described as Lot 1 DP 27660 (CFR HBW4/576), Lot 1 DP 28443 (CFR HBY2/324) and Section 22S Glengarry Settlement (CFR HB157/93) into three allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 22 February 2018, including the subdivision scheme plan drawn by Land Surveyor Christopher Bone dated “February 2018” and held on Council file 201.2018.8.1, except as required by the following conditions.

2. That the proposed Right of Way Easement for the purpose of Lot 1 access over Lot 2 as shown on the subdivision plan marked “A” & “D” be duly reserved or granted.

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.12

201.2018.10.1

J F Cook – 350 Condoit Road, Woodville

Consent to subdivide Pinfold & Condoit Roads, legally described as Part Sections 37 & 38 Block X Woodville S.D (CFR’s HBE4/1238 & HBE4/1237), Part Sections 30 & 39 Block X Woodville SD (CFR HBC2/1073 & CFR HBC/1074) and Lot 1 DP 1616 (CFR HBE4/1236) into five allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 1 March 2018, including the subdivision scheme plan drawn by Land Surveyor Christopher Bone dated “February 2018” and held on Council file 201.2018.10.1, except as required by the following conditions.

2. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.13

201.2018.12.1

P N & J D Lindstrom and UDL Trustees Limited – 1A Tudor Road, Pahiatua

Consent to subdivide land at Tudor Road, Pahiatua, legally described as Lot 3 DP 445565 CFR 560528 into two allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 6 March 2018, including the subdivision scheme plan drawn by Land Surveyor Christopher Bone dated “February 2018” and held on Council file 201.2018.12.1, except as required by the following conditions.

2. That the proposed Right of Way Easement for the purpose of access of both Lots 1 & 2 as shown on the subdivision plan marked “A” & “B” be duly reserved or granted.

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.14

201.2018.13.1

Coleman & Mount Eden Trust Company Limited – 15 Edward Street, Dannevirke

Consent to subdivide land at Edward Street, Dannevirke legally described as Lot 1 DP 22956 (CFR HBP3/914) into two allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent be granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 9 March 2018 including the subdivision plan drawn by C G Bone dated “February 2018” and held on Council file 201-2018-13-1, except as required by the following conditions.

2. That the proposed Right of Way Easement marked “A” on the Subdivision Plan dated “February 2018” be duly granted or reserved.

3. That Lot 2 and Lot 3 DP 29956 (CFR HBP3/916) be held together in one computer freehold register. LINZ: 1512114

4. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.15

201.2018.14.1

A & K Benbow – Tipapakuku Road and Cowper Road, Dannevirke

Consent to subdivide land at Tipapakuku Road, Dannevirke, legally described as Part Lot 9 DP 1033 (CFR HBA2/250) into two allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent be granted for the following reasons:

• The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

• Granting consent will be consistent with the relevant objectives, policies, and area characteristics of the Operative Tararua District Plan and the relevant provisions of the Part II of the RMA 1991.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent be granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 9 March 2018, including the subdivision scheme plan drawn by Land Surveyor Christopher Bone dated “June 2016” and held on Council file 201.2018.14.1, except as required by the following conditions.

2. That Lot 1 hereon be held together with Part Lot 9 DP 1033 and Lot 10 DP 1033 (CFR HB173/5) in a single computer freehold register.

See LINZ Ref: 1512118

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.16

201.2018.15.1

I R Goodin – Vogel Street & Burgoyne Street, Woodville

Consent to subdivide land at Burgoyne Street and Vogel Street, Woodville legally described as Lot 4 & 5 DP 13321 (CFR HBF2/879 & HBF2/880) into four allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent be granted for the following reasons:

• The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent be granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 13 March 2018 including the subdivision plan drawn by C G Bone dated “February 2017” and held on Council file 201-2018-15-1, except as required by the following conditions.

2. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.17

201.2018.16.1

Johanson Enterprises Limited – Waihi Falls Road, Waihi

Consent to subdivide land at Waihi Falls Road, Waihi, legally described as Section 17 Block XVI Weber S.D. (CFR HBE2/92) into three allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent be granted for the following reasons:

• The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent be granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 14 March 2018, including the subdivision scheme plan drawn by Land Surveyor Christopher Bone dated “March 2018” and held on Council file 201.2018.16.1, except as required by the following conditions.

2. That Lot 1 hereon and Lot 2 DP 28526 (CFR HBY2/519) be held together in one computer freehold register.

See LINZ Ref: 1514451

3. That Lot 2 hereon and Section 7 Block XVI Weber S.D. (CFR HB111/40) be held in one Computer Freehold Register.

See LINZ Ref: 1514451

4. That Lot 3 hereon and Part Section 8 Block VI Weber S.D. (CFR HB117/142) be held in one Computer Freehold Register.

See LINZ Ref: 1514451

5. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.18

201.2018.17.1

Jyle Farms Limited – 78 Waituna Road, Pahiatua

Consent to subdivide land at Waituna Road, Pahiatua legally described as Part Section 15 Block II Makuri Survey District (CFR WN449/155) into two allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent be granted for the following reasons:

• The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent be granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 19 March 2018 including the subdivision plan drawn by Colin J Fink of Kevin O’Connor and Associates Limited dated “26/2/2018” Job No” 217411” and held on Council file 201-2018-17-1, except as required by the following conditions.

2. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note(s):

b. On the development of Proposed Lot 1 & 2, please contact Tararua Alliance on (06) 374 5341 regarding the locating, forming and sealing of vehicle access.

2.19

201.2018.18.1

Jyle Farms Limited – 78 Waituna Road, Pahiatua

Consent to subdivide land at 615 Ridge Road North, Mangamutu, Pahiatua legally described as Lot 1 DP 89306 (CFR WN57A/55) into three allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent be granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent be granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 20 March 2018 including the subdivision plan drawn by Christopher Bone dated “ September 2018” and held on Council file 201-2018-18-1, except as required by the following conditions.

2. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Notes:

b. On the development of Proposed Lot 1 & 2, please contact Tararua Alliance on (06) 374 5341 regarding the locating, forming and sealing of vehicle access.

2.20

201.2018.5.1

B McNicol – Otanga Street, Dannevirke

Consent to subdivide land at Otanga Street, Dannevirke legally described as Lot 1 DP 22507 (CFR HBP2/586) into two allotments.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent be granted subject to the following conditions :

1. That the proposed subdivision shall proceed in general accordance with the application received by Council 24 January 2018, including the subdivision scheme plan drawn by The Surveying Company dated “Sep 2017” Drawing No. 171543-SP-01 and held on Council file 201.2018.5.1, except as required by the following conditions.

2. That proposed Lot 2 vehicle crossings be located, formed and sealed in accordance with Sections 5.3.3.2(e), Appendix 12 of the Operative District Plan. Please see advice note (b).

3. If this consent is not given effect to within a period of 5 years from the date of its commencement it shall lapse under Section 125 of the Resource Management Act 1991.

Advice notes:

b. Regarding condition (2), please contact the Tararua Alliance in regards to your vehicle crossing application and construction standards on 06 374 5341.

2.21

201.2018.19.1

Skeet – High Street, Eketahuna

Consent to subdivide land at High Street, Eketahuna legally described as Section 89 Town of Parkville (CFR WN39A/933) into three allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent be granted for the following reasons:

• The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Section 108 and 220 of the Resource Management Act 1991, consent be granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 9 April 2018 including the subdivision plan drawn by Tomlinson and Carruthers Surveyor Limited dated “Aug 2017”, reference number 18-038 and held on Council file 201-2018-19-1, except as required by the following conditions.

2. That a vehicle crossing serving access to Proposed Lot 1 & 2 be located, formed and sealed in accordance with Section 5.3.3.2(d), Appendix 11 of the Operative District Plan. Please see advice note (b).

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

b. Regarding condition (2), please contact the Tararua Alliance regarding your vehicle crossing application and construction standards on 06 374 5341.

3. Subdivision Plans Approval

Pursuant to section 223 of the Resource Management Act 1991, having previously obtained subdivision consent, the following plans of subdivision have been approved:

3.1	201.2017.22.1	J Wells & Cook 104 McConaghty Road, Woodville
3.2	201.2017.31.1	Mount Marsh L P and A L & E A Evans - 82 Castle Hill Road, Alfredton
3.3	201.2013.75.1	Tararua District Council – Impounded Water Supply, Laws Road Dannevirke
3.4	201.2017.30.1	Forbes and SHB Trust Management Limited - 18 & 20A George Street Dannevirke
3.5	201.2017.37.1	R M How - 35 Bevan Street, Woodville
3.6	201.2017.11.1	Riverdale Properties 2015 - 6 Denmark Street, Dannevirke
3.7	201.2014.38.1	A M & E S Arts - 104 Cowper Road, Dannevirke
3.8	201.2017.4.1	Johnston & SHB Trustees Limited - 1344 Ngapaeruru Road, Dannevirke
3.9	201.2016.42.1	J R Sharp & P Clarke 680 Laws Road, Dannevirke
3.10	201.2017.24.1	E Percy - Alfredton Road, Alfredton
3.11	201.2016.33.1	Avery and Essex Trustees Limited -Hamua Hukanui Road, Eketahuna
3.12	201.2017.33.1	Nelson – Route 52, Alfredton
3.13	201.2015.2.1	Field – Halls Road, Pahiatua
3.14	201.2018.14.1	Benbow – Tipapakuku Road, Dannevirke
3.15	201.2018.12.1	Lindstrom – Tudor Road, Pahiatua
3.16	201.2017.27.1	Glen Avon Farm Limited – Castle Hill Road, Alfredton
3.17	201.2018.1.1	Kev Hea Limited – State Highway 2, Dannevirke
3.18	201.2017.51.1	Terrace Forestry Limited – MacGibbon Road, Dannevirke
3.19	201.2018.13.1	Coleman & Mount Eden Trust Limited - Edward Street, Dannevirke

4. Land Use Applications

Pursuant to sections 104, 104A and 104B of the Resource Management Act 1991, the following land use consents have been granted:

4.1

202.2017.40.1

N B Thrupp – 585 Norsewood Ormondville Road, Ormondville

Consent for Land Use Consent for Recession Plane Breach

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· Subject to the imposition of conditions, the activity will have no more than minor actual or potential adverse effects on the environment.

· The proposal is not contrary to any relevant objectives or policies.

· The proposal is consistent with Part II of the Resource Management Act 1991

Pursuant to Section 108 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the development shall proceed in general accordance with the plans and information submitted with the application on 25 September 2017, except where another condition of consent must be complied with. This information is held on Council file 202.2017.40.1.

2. If this consent is not given effect to within a period of 5 years from the date of its commencement it shall lapse under Section 125 of the Resource Management Act 1991.

General Conditions

1. If a conflict arises between any conditions of this consent and the application, the conditions of this consent shall prevail.

Advice Notes:

4.2

201.2017.42.1

Tararua District Council - 108 Oxford Road, Woodville

Consent to Tararua District Council for earthworks associated with the reshaping of the existing Woodville Impounded Reservoir and to facilitate the lining of the reservoir at the site located at 108 Oxford Road, Woodville.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· Subject to the imposition of conditions, the activity will have minor actual or potential adverse effects on the environment.

· The proposal is not contrary to any relevant objectives or policies.

· The proposal is consistent with Part II of the Resource Management Act 1991.

Pursuant to Section 108 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. The development shall proceed in general accordance with the plans and information submitted with the application on 19 September 2017, except where another condition of this consent must be complied with. This information is held on Council file 202.2017.42.1.

2. The consent holder shall be responsible for all operations related to the exercise of this resource consent, and must ensure employees and contractors are made aware of the conditions of this resource consent and ensure compliance with those conditions.

3. The Consent holder shall ensure that construction noise associated with the works is measured and assessed in accordance with NZS6803: 1999 or any successor and shall not exceed the noise limits recommended therein.

4. The Consent Holder shall restrict the operation of earthworks machinery activities authorised by this consent at the subject sites to 7:00am to 6:00pm, Monday to Friday.

5. The Consent holder shall ensure that any dust generated through the exercise of this consent does not cause nuisance beyond the boundary of the site or cause a visibility hazard for road users.

6. If any archaeological site, taonga or koiwi is discovered during the works authorised by this consent, the consent holder shall immediately cease work at the affected site. The Consent Holder shall notify Ngati Kahungunu Iwi Incorporated, Rangitane O Tamaki Nui a Rua, and Kahungunu ki Tamaki nui-a-rua, and Rangitane O Tamaki Nui a Rua, Heritage New Zealand, the Tararua District Council Regulatory Manager, and in the case of koiwi, the Police, and shall not recommence works in the area of the discovery until the relevant Historic Places Trust and Kahungunu Iwi Incorporated and Rangitane O Tamaki Nui a Rua, approvals to damage, destroy or modify such sites have been obtained, and Tararua District Council Planning Manager has given authorisation to recommence the activities. Please refer to advice note b. for additional comments.

7. If this consent is not given effect to within a period of 5 years from the date of its commencement it shall lapse under Section 125 of the Resource Management Act 1991.

Advice Note(s)

b. The Historic Places Act 1993 (HPA) provides for the identification, protection, preservation and conservation of the historic and cultural heritage of New Zealand. Under Section 2 of the HPA, an archaeological site is defined as a place associated with pre-1900 human activity where there may be evidence relating to the history of New Zealand. Section 10 directs that an authority is required from the Heritage New Zealand if there is "reasonable cause" to suspect an archaeological site (recorded or unrecorded) may be modified, damaged or destroyed in the course of any activity. An authority is required for such work whether or not the land on which an archaeological site may be designated, or a resource or building consent has been granted, or the activity is permitted in a regional or district plan. Evidence of archaeological sites may include oven stones, charcoal, shells, ditches, banks, pits, terraces, stone walls, building foundations, artefacts of Maori and European origin, or burials.

4.3

202.2017.43.1

Dannevirke Gallery of History – Stanley Street, Dannevirke & State Highway 2 Dannevirke

Consent to Dannevirke Gallery of History to erect the two proposed advertising signs.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· Subject to the imposition of conditions, the activity will have minor actual or potential adverse effects on the environment.

· The proposal is not contrary to any relevant objectives or policies.

· The proposal is consistent with Part II of the Resource Management Act 1991.

Pursuant to Section 108 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. The development shall proceed in general accordance with the plans and information submitted with the application on 2 October 2017, except where another condition of this consent must be complied with. This information is held on Council file 202.2017.43.1.

3. If this consent is not given effect to within a period of 5 years from the date of its commencement it shall lapse under Section 125 of the Resource Management Act 1991.

Advice Note(s)

4.4

202.2017.47.1

R Floyd - 114B Glengarry Road, Dannevirke

Consent to Renee Floyd on behalf of Donald Dawson Charlton, Deborah Marie Charlton and L. D. & P. Trustees Limited for the orientation and outdoor living court of a proposed new dwelling at the site located at 114B Glengarry Road, Dannevirke.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· Subject to the imposition of conditions, the activity will have minor actual or potential adverse effects on the environment.

· The proposal is not contrary to any relevant objectives or policies.

· The proposal is consistent with Part II of the Resource Management Act 1991

Pursuant to Section 108 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. The development shall proceed in general accordance with the plans and information submitted with the application on 20 October 2017, except where another condition of this consent must be complied with. This information is held on Council file 202.2017.47.1.

3. If this consent is not given effect to within a period of 5 years from the date of its commencement it shall lapse under Section 125 of the Resource Management Act 1991.

Advice Note(s)

4.5

202.2017.48.1

C D Graham - 64 Swinburn Street, Dannevirke

Consent to , Campbell Graham on behalf of Rajinder Singh for the outdoor living court of a proposed new dwelling at the site located at 64 Swinburn Street, Dannevirke

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· Subject to the imposition of conditions, the activity will have minor actual or potential adverse effects on the environment.

· The proposal is not contrary to any relevant objectives or policies.

· The proposal is consistent with Part II of the Resource Management Act 1991.

Pursuant to Section 108 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. The development shall proceed in general accordance with the plans and information submitted with the application on 30 October 2017, except where another condition of this consent must be complied with. This information is held on Council file 202.2017.48.1.

3. If this consent is not given effect to within a period of 5 years from the date of its commencement it shall lapse under Section 125 of the Resource Management Act 1991.

Advice Note(s)

5. Variation to Consent Conditions

Pursuant to section 127 of the Resource Management Act 1991, the following consent conditions have been changed:

5.1

201.2017.33.2

N Nelson - 15091 Route 52, Alfredton

Cancellation of conditions 2:

That for the above reasons the application to cancel conditions 2 of resource consent no. 201-2017-33-1, granted on 4 September 2017, be approved pursuant to section 127 of the Resource Management Act 1991.

That the amended conditions are to read as follows:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 4 August 2017, including the subdivision scheme plan drawn by Kevin O’Connor and Associates Limited dated “28/6/2017” and the section 127 variation received on 5 December 2017, held on Council file 201.2017.33.1 and 201.2017.33.2, except as required by the following conditions, except as required by the following conditions.

~~2. That Lots 3 and 4 hereon be transferred to the owner of Part Lot 1 Application Plan 1602 (CFR WN8A/324) and that one computer freehold register be issued to include both parcels.~~

~~See LINZ reference 1451339~~

3. If this consent is not given effect to within a period of 5 years from the date of its commencement it shall lapse under Section 125 of the Resource Management Act 1991

5.2

201.2014.38.2

N Nelson - 15091 Route 52, Alfredton

Amendment of Condition 1 of 201.2014.38.1:

That for the above reasons the application to amend condition 1 of resource consent no. 201-2014-38-1, granted on 18 December 2014, be approved pursuant to section 127 of the Resource Management Act 1991.

That the amended conditions are to read as follows:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 21 November 2014 and 28 September 2017 including the subdivision plan drawn by C G Bone – Land Surveyor dated ~~“November 2014”~~ “November 2014 Amended September 2017” and held on Council file 201-2014-38-1 and 201-2014-38-2, except as required by the following conditions.

2. That proposed Lot 2 existing vehicle crossing located approximately 420 metres southeast of the Tipapakuku and Cowper Roads intersection be upgraded and sealed in accordance with standards within Section 5.3.3.2(e), Appendix 12 of the Operative District Plan. Please see advice note b.

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note

· All other conditions of the resource consent shall remain unchanged and in force.

Regarding condition (2) – Please contact the Area Supervisor at Tararua Alliance (06 374 5341) for any queries regarding construction standards

6. Title Separations

Pursuant to section 226 of the Resource Management Act 1991, the following certificates have been issued to certify that the allotments are in accordance with the District Plan:

6.1

209.2018.2.1

H Kyle, P J Guscott and A D McLennan and D C Stewart - Route 52, Eketahuna

Separation of Section 24 Office Plan 30439 it from the adjacent farm legally described as Lot 2 DP 80650 and Section 258 Survey Office Plan 30439 physically separated by Route 52.

Recommendation

That the report from the Senior Planning Officer dated 24 May 2018 concerning Planning Matters Determined under Delegated Authority (as circulated) be received and the approvals are noted.

Attachments

Nil.

Report

Date	:	24 May 2018
To	:	Mayor and Councillors Tararua District Council
From	:	Blair King Chief Executive
Subject	:	Staff Report
Item No	:	11.6

Reason for the Report

This report is to update Councillors on key projects and items of interest over the period from 18 April to 23 May 2018.

Key Points

Woodville Impounded Supply and Pahiatua Reservoir

As discussed during the May Works Liaison Committee Meeting, we have received a programme of works for erection of the 6,000m3 reservoir at Pahiatua, starting the end of June 2018. Lining of the impounded supply for Woodville remains weather dependent, and the Chief Executive of Viking Containment is in weekly contact to ensure we can use any 5 day weather window.

An on-site meeting to show progress to the public is on hold – as is the blessing, until the liner is complete. Welding of the floating cover will progress off-site. The suggestion from Councillors that we do the presentation using drone footage off-site, is viable, and we will do that likely in mid-June.

Submissions to Council’s Long Term Plan

Analysis of the submissions shows a high level of support for the proposals in Council’s 10 year plan. A number of submitters were concerned that we have let rural road levels of service drop, and encouraged further work on watertabling, metalling, and shoulder reinstatement. Along with vegetation control, these are all areas where the Tararua Alliance and Council have agreed to increase focus in the Long Term Plan to ensure more proactive work. Connectivity, and improving cellphone coverage, was the activity where the greatest increase in Council funding was requested, given this is now considered a core infrastructure service sought by residents and businesses.

Manawatu-Whanganui LASS

In June, chief executives in the region along with finance staff will be meeting with Insurance Brokers AON, to discuss expected changes in insurance risks/costs. Under the LASS (Local Authority Shared Services company), we combine our risk profiles across assets/ vehicles/plant and property, to ensure we get a sharper price than individually seeking insurance. Collectively, we have $400 million of cover across the region, excluding Palmerston North (who are part of the LASS).

We are expecting a combination of higher premiums and excesses, to flow on from further risk assessments of the Southern Alpine Fault, the Hikurangi Trench, and a trend of high frequency but relatively low value claims across the Councils. Any changes will occur after the adoption of Council’s 10 year plan, so we will reflect these in the next Annual Plan.

Sealing of Document

The Mayor and Chief Executive signed the following document under the Council’s common seal:

· Deed of lease with Eketahuna Health Centre Trust

Health and Safety

MWLASS Health and Safety Group

Registrations of interest for the Health and Safety software system closed on 18 May 2018. Six providers have entered their interest and an initial evaluation took place on 21 May 2018 to pick out the top three/four candidates. A proposal will then go to the MWLASS board to seek approval to go out for Request for Proposal, which will provide us with more information in our decision making.

Whanganui District Council has exited the MWLASS Health and Safety Group. Options surrounding the shortfall we will now experience are being investigated. This is a good opportunity for each Council to consider the best way this resource could work for them.

Asbestos Management

Sites in Woodville, including the Woodville Community Hall, the Woodville Camping Ground toilet and shower block and Flat 27D Pollen Street, Woodville have been surveyed for asbestos containing materials due to upcoming refurbishments. Our approach to procuring a surveyor for the remaining sites is still to be decided.

Health and Safety Committee

Our campaign regarding near miss reporting has been well received. Initially this has been rolled out with the library sites. We have included information regarding incidents involving members of the public and advised that this type of reporting strengthens our case for any improvements required. The next area to be worked on will include animal control and general inspection.

Our new committee members will be attending Health and Safety Representative Training Stage one over the next few months to better equip them in their roles.

Sandy Lowe, Health and Safety Coordinator, has been nominated for the NZISM health and safety practitioner of the year award. The Award winner will be announced at a gala dinner and presentation ceremony at the SkyCity Convention Centre in Auckland on 30 May 2018.

Risk Management and Monitoring

Training on the guardian angel duress alarms has been completed and implementation will commence over the next week or two.

The Alliance

Executive Summary

We continue to hold Zero Harm up as our highest priority. With the seasons changing, days are becoming increasingly shorter, colder and wetter so it’s a great time to hold one of our periodic all staff toolbox workshops. Following formalities, staff were split into five groups and rotated around sessions related to; health and safety, staff engagement, surveying, timesheets and coding quality, and team building.

A submission has been made to the draft Government Policy Statement for Land Transport (GPS). This confirmed Council are supportive of many of the changes in focus. The NZ Transport Agency has also released the draft Investment Assessment Framework, which gives effect to the GPS and 2018-2021 National Land Transport Programme (NLTP). Again, this is well aligned to the priorities for the district, as described within the Transportation Activity Management Plan, and our submission to the NLTP for maintenance, renewals and improvements. The One Network Road Classification is being further developed by the Road Efficiency Group (a partnership between NZTA and Local Government NZ) and will guide how road networks (both state highways and local roads) are managed in the future. Council now has a representative on the working group, representing Tararua and other rural local authorities.

Tararua Alliance attended the Council Long Term Plan roadshows held around the district. This was a great experience and really worthwhile to engage with members of the public. It was also great practice for the Pahiatua Main Street Upgrade concept consultation, held in early May. We have met with Pahiatua On Track, the Pahiatua Chamber of Commerce, addressed a Tararua College assembly, held a public meeting, and had open days to discuss the project and receive feedback. To date, this has been overwhelmingly positive (although sometimes a little controversial!) and we look forward to more of this as the project progresses.

Safety improvements are underway on the Ballance Valley Road route. This will be predominantly focussed on widening to the pavement, but also improved delineation and sight distance. Work is expected to continue on this route for the next two months and will likely cause minor disruption to motorists. We have also installed temporary speed limits along parts of the route, to minimise both safety and vehicle damage risks.

The Manawatu-Whanganui region, and wider North Island, are currently facing a resource shortage around both people and aggregate – resulting in very few tenders for regional projects being received and delays to project completion around the region. This is expected to get even worse once the Manawatu Gorge Alternative Route and Otaki to North Levin projects begin. We may also have two significant projects for Council in the immediate future, being the Pahiatua Main Street Upgrade and Route 52 Upgrade. Smart procurement is required; something Tararua District Council has been driving for the past few years. The Tararua Alliance is also working with Tararua College and Ucol to provide gateway students with the right training to ensure they can seamlessly enter the workforce when they choose to leave school.

Planning

Pahiatua Main Street Upgrade

Good progress has been made on the Pahiatua Main Street Upgrade project, with numerous public and targeted consultation sessions taking place. Consultation with Pahiatua On Track, the Pahiatua Chamber of Commerce, several schools including Tararua College, and multiple public events have been held. With a wide range of feedback received through a number of platforms both by paper and digital or online tools, this information is currently being collated and analysed into a report that will then be used as the foundation to produce a project concept design. This is due in July 2018 and will be the focus of our next iteration of public and targeted consultation sessions.

Bridge Capacity Assessments and Bridge Posting

The Land Transport Rule: Vehicle Dimensions and Mass 2016 (the “VDAM Rule”) lists the as-of-right (unpermitted) mass limits for heavy truck and trailer combinations. These are called the “Class I limits.” Recent changes to this Rule allows for new gross mass limits of: 45,000kg as-of-right for 7-axle combinations with a minimum wheelbase of 16.8m. With 100% of the district’s bridges having recently been assessed for capacity through a desktop study, further detailed investigations will be now be completed on the structures identified as potentially posing a risk with the need for restrictions and posting be decided on a case by case basis. Likely actions from this project could include weight or speed posting, bridge strengthening or increased inspection regimes.

Streetlight Audit

Contact Energy has recently audited our streetlight database. The audit was carried out by an independent consultant, Veritek Ltd, to ensure Tararua District Council is being charged correctly for streetlight power consumption. Both Contact Energy and Veritek were pleased with our performance, with a 95% achievement, and were happy with our data improvement programme. With the implementation of the LED upgrade, Tararua can expect further reductions in streetlight power consumption and cost invoices from Contact Energy.

Culvert Inspections

Critical culvert inspections are nearly complete and our large culvert inventory is in good order. Ongoing maintenance of ARMCO culverts will continue this summer, which includes re-lining corroded pipes and upgrading inlets and outlets.

Delivery

Roads

Ballance Route Safety Improvements

Construction has begun on the Gorge Road and Ballance Valley Road route to improve motorist safety. Use on this route has increased significantly over the past welve months, due to the indefinite closure of the Manawatu Gorge and periodic closures of the Saddle Road, with daily traffic volumes going from less than 100 vehicles per day to over 1,000 in some cases. Due to the increased loading, especially from large trucks, the pavement is failing in many areas, particularly on the road shoulders. Following a formal safety assessment being completed, we have been busy developing a package of work to mitigate motorist safety risks. The work being constructed predominantly consists of pavement widening, but also culvert extensions, increased signage and improvements to motorist sight vision.

This work will continue for the next few months and will cause minor disruption to motorists. Motorists are being requested to utilise the approved detour route, on State Highway 2 via Mangatainoka, during this time.

Emergency Works

Repairs to the road network from storm damage continue across the district. Various crews, including sub-contractors, remain busy repairing minor dropouts and numerous other faults across the network caused by the March 2018 rain event. This includes clearing slip material, reinstating water tables, clearing culverts, and reinstating metal on unsealed roads. Roads programmed for May include Coast Road, Ahiweka Road, Herbertville Road and Sugarloaf Road.

Construction of repairs on the faults also continues, with recent focus on completing a handful of sites that remain from the July 2017 weather event. If the good weather continues, we will be on target to have all of these completed by the end of June. This includes the Route 52 washout between Alfredton and Tiraumea, the retaining wall and retreat on Pahiatua Pongaroa Road, and the retaining wall on Route 52 just south of Weber.

Good progress is being made on the Route 52 washout site. The site was initially 12 metres below road height and, with a lot of hard work supported by good weather, now there is only 1.5 metres to go. Earthworks are planned to be completed in May and the team is also stockpiling aggregate onsite in preparation to lay the pavement and open the road. This will be followed by the excavation of the temporary road to allow the culvert inlet to be installed.

The retaining wall on Pahiatua Pongaroa Road is largely complete, with only pavement reinstatement and signage installation left to complete. The crew team is also working on the Route 52 retaining wall, south of Weber, following testing of the tie back anchors. They are currently backfilling this site with a view to having this complete by mid–May. Reinstatement of pavement will then be completed on both sites, bringing these projects to a close.

The Pahiatua Pongaroa Road retreat contract is also progressing well. Earthworks have largely been completed and construction of the pavement has begun.

Pavement Rehabilitation

Road Name	Expected Start
Owahanga Road	Mid-May
Coast Road	Mid-May
Tahuokaretu Road	Late May
Mangatuna Road	Early June
Maunga Road	Early June
Cowper Side Road	Mid-June
Ngamoko Road	Mid-June
Druce Road	Late June
Bowen Road South	Late June

The 2017/18 pavement rehabilitation programme is nearing completion. Following delays due to March’s storm event and the resources being required for road reinstatement and clean up, only the sites on Route 52, between Weber and Waione, and on River Road are left to complete. The earthworks and drainage work on the Route 52 site have been finished and the team has now started on the pavement works – this is expected to be completed by mid-May. The crew will then move to River Road, which is scheduled to be completed in early June.

Unsealed Road Pavement Strengthening

Our unsealed road pavement strength restoration programme is scheduled to commence in early May. This programme has been developed through consideration of a range of factors, including; current and predicted heavy vehicle use due to forestry harvesting, analysis of historic metalling locations and quantities, pavement condition as informed by network inspectors, grader drivers and customer requests. The programme includes lengths on the roads in the adjacent table, and is expected to continue until July.

3Waters

Christian Street Watermain Renewal

The new watermain in Christian Street, Dannevirke, has passed required testing and has been connected to the reticulation network. Reinstatement of the berm and effected vehicle crossings is planned to be completed in the near future.

Wastewater Renewals

A length of wastewater main in McLean Street, near the Woodville racecourse, has been relined (pictured adjacent). Due to its condition meaning that it was unsuitable to reline another section of this main, it required open trenching to renew, and this is underway,.

Relining a length of wastewater main in Allardice Street, Dannevirke, has also been completed. This pipe runs under the railway, so relining it significantly reduced the cost of renewal.

Relining is also planned for Station Street in Dannevirke, however a section of this, between the library and High Street requires emergency repairs. A new manhole will also be installed as part of the repairs, enabling more effective access to the main being relined.

Forward Works Programme

Works planned over the coming months include;

· Replacement of the watermain attached to the state highway bridge just south of Dannevirke, near Farm Source.

· Renewal of the wastewater main in Princess Street, between Lawson Street and Kauri Place in Pahiatua.

· Installation of new stormwater assets in Vogel Street, Woodville, to relocate rainfall from the shops from the wastewater network and into the stormwater.

Plant and Property

Group Summary

Our Water & Wastewater treatment staff attended the Water Industries Operations Group NZ (WIOG) conference in Palmerston North. The theme of the conference was “Meeting Challenges” to understand the extent of some of the challenges that the NZ water industry faces both now and in the longer term. The water industry recently has been under extensive public scrutiny where there is a lack of confidence in the safety of our drinking water. Lessons must be learnt from previous mistakes and the time for change and making improvements is now. We have seen from the Havelock North drinking water contamination that New Zealand’s quality of drinking water is often inadequate, and that regulation and enforcement has been poor. Is an overhaul of the water sector a challenge we will have to face?

Meeting these and other challenges will require our industry organisations to work collaboratively to achieve an outcome that will ensure 100% of New Zealand has access to safe drinking water 100% of the time.

Plant tours to Palmerston North City Council Water Treatment Plant at Turitea and Manawatu District Council Wastewater Plant at Feilding were attended.

Civil works at the district glass recycling site in Dannevirke is well underway. Morris & Bailey has completed the boxing of the perimeter footing of the concrete pad.

Solid Waste Services Ltd has been awarded the contract of collecting the glass recycling containers from around the district.

Solid Waste Manager Peter Sinclair in his Council Health & Safety role attended the ICAM training (Incident Investigation). This is about processes and procedures for examining any work related incidents that may occur within TDC.

Tasman Tanks has now given us a timeline for the delivery and installation of the new Pahiatua water reservoir to be installed in behind Wakeman Street.

Staff are working through the evaluation procurement procedure for the Solid Waste Pahiatua and Eketahuna Transfer Stations Operation commencing in the 2018/19 financial year.

Overview of District Water Treatment and Projects.

Pahiatua Reservoir

Our staff are reviewing the Tasman Tanks General Assembly (GA) drawing to check that the orientations are correct from the previous tank location. They need to be verified and have heights marked up, check the suction and overflow rates and confirm. Once we have this information they will be able to finalise the production drawings and manufacture the tank panels. Tasman Tanks has now given us the programme for installation of the new reservoir. They will be on site on 29 June to commence the project. We have also received the quote from Morris & Bailey for the required reinforced concrete base that will be accepted under delegated authority.

Pahiatua Treatment Plant

The required turbidity information has now been given to Beca engineering for review of the detailed plan, hydrology review and intake quality. Staff are to meet with Filtec regarding the changes in the scope set out in the detailed design.

Woodville Impounded Supply

Work has been continuing in between the unsuitable weather periods. On the Western side of the dam the lining is almost complete. Viking is going to use the old sheds at the Infracon building in Woodville to start putting together sections of the cover to save time later on. Work will continue outside as the weather determines.

Dannevirke Water

The infiltration gallery has been currently operating below its normal flow output. The gravel bed has degraded and the water table seems to be lower than normal. We are going to CCTV the pipe spurs to check for any abnormalities in the pipe structure or if there are problems with tree roots or any other issues. Remedial work in the river to align channel flows has been done in conjunction with Horizons.

Akitio

The new containerised treatment plant is ready to take to site once permission is granted from the owner. The access track is a bit wet at present which makes access difficult.

Pongaroa

The builder is to start the foundation in the next few days. The electrician has been briefed on the work he needs to do and Eric and Peter are heading to Auckland to Masons who build the new plant to check components, configuration of the plant and plant operation. External tanks and pipe work are to be finalised.

Resource Consents

Cultural Values Assessments (CVA) reports for Eketahuna and Pahiatua Wastewater treatment plants have been completed by Ngati Kahungunu.

District Generators

Specifications for plant loadings for the treatment plant’s generators has been completed. We are now finalising the need for permanent or portable configurations prior to going to the market for supply and cost.

Drone Footage

Staff have completed some great footage that has been very helpful at meetings. The proposed Woodville wetland was shown to the Mana Whenua meeting to show everyone the extent of the land area, and the contour layout in relationship to the waterways and neighbouring farm land. Other footage includes the Woodville impounded supply and the Pahiatua reservoir site projects. High resolution TV’s are being purchased as budget permits to allow for this footage to be displayed in Council reception areas.

Community Assets and Council Property

Administration Building – Dannevirke Civic Centre

The exterior painting of the building is complete, but because of continual leaks the roof replacement will be brought forward to the 2018/19 financial year. The roof trusses will also be strengthened to future proof for earthquakes.

A local builder will complete the opening up of the building for the engineer to complete their intensive investigation. Beca hope to visit on 24 May 2018 to do their inspection of the building.

Dannevirke Building Cleaning Contract

The Dannevirke Building Cleaning contract expires 30 June 2018 and a new contract has been drawn up and advertised.

Pensioner Housing – Reconfiguration of Ruahine Flats, Woodville

An asbestos report has been completed for the flat that is about to be configured. We are awaiting clarification of the wet shower area with the builder before we proceed.

Woodville Centennial Flats Exterior Painting

The flats pictured are in the process of being painted. The rooves that are decramastic tiles are being treated for lichen.

Camping Grounds

Statistics

The camping ground statistics for April 2018 are shown in the table below:

April 2017 April 2018

Dannevirke 628 623

Woodville 379 419

Pahiatua 273 602

Eketuahuna 89 202

Woodville Camping Ground

Plans have been completed to allow for the pricing of the extra accessible shower/toilet and are now awaiting tenders from the builders.

Cemeteries

Mangatainoka Cemetery

The drainage of the new lawn area will now be completed by the end of May after which a new berm will be laid.

Parks and Reserves

Anzac Day

All areas were well manicured and well presented.

Dannevirke Domain

Painting is almost complete on the grandstand and surrounding buildings. The fence around the oval and the front fence have been painted as has the Viking ship in the playground. All painted seats have been re-painted and the others have been water blasted.

Anzac Park, Norsewood

The community corrections workers are busy liming all the walkways through the bush.

Nireaha Domain

The lease for the Nireaha Domain expires on 31 July 2018. We have been working with the Nireaha Domain Board to get a new “License to Occupy” drawn up.

Solid Waste

Glass Recycling

The construction of the glass recycling Transfer Station is underway. Morris & Bailey are constructing the concrete pad with Ruahine Contractors doing the civil works. It is envisaged the pouring of the concrete pad will be finished by 8 June. The conversion of the recycling containers is also underway. Solid Waste Services Ltd has been awarded the contract of collecting the containers from around the district. Education around the change of glass recycling within the district has also started with the Business and Marketing team designing flyers to put up in retailers windows, and they have also posted some information on the Council website. More articles will also be in the Bush Telegraph during the month of June.

Strategy & District Development

Personnel

Violet Christison has now worked 30 years at Tararua District Council, to add to the 14 years previously with Wairoa District Council. Violet’s role is to undertake IT Projects and manage core application security. More recently, Violet was the project manager of the new Woodville i-SITE, Library & Service Centre building project.

On 14 May, Violet was recognised by the industry and named “New Zealand Information & Records Management Professional of the Year for 2018”. As an indication of the teamwork and perseverance that Violet embraces, on 20 April, Violet and Barbara Thacker completed the profiling and transfer of 11,562 building documents into the correct containers within TRIM. It took about 2.5 years to do this work.

Barbara Thacker, our Data Analyst, is currently in Europe representing New Zealand in senior ball room dancing in the category of Latin Dancing. Barb and her dance partner are current NZ champions for both Senior II Level 5 Latin and Senior II Open Latin.

Association of Local Government IT Managers & Information Records Management

The Pahiatua photographs preservation project was recently awarded runner up for the Project for the Year for Records Management. Joy Kopa and the team elevated the project to be more than a simple ‘restoration project’. They involved the community, respected its history and represented our Council’s care for a community. All the Pahiatua chamber photographs have now been digitised and protected for perpetuity, with the originals being held in Archives Central, and copies now beautifully presented for the community to enjoy. The conference judges noted that “this was a project with heart that went beyond the size and cost of the project”.

The Council drone project was a Finalist for GIS Project of the Year and received much attention from the conference. Council now holds 132 gigabytes (approximately 18 hours) of video data.

„ Substantial cost savings are now being achieved by only needing a few people to take the footage for a short period of time. It was noted that a direct time saving of 1/8^th is not unusual over previous resources required to do the same work.

„ The real saving however is in communication and planning. The images allow everyone to see the scale and extent of problems or work.

„ We can now do things easily that we could never do before: We should not under-estimate the value of being able to readily take photos that provides information that was previously not practically possible to obtain.

„ Bridge Cracks – Likely damage from overweight vehicles, for which maintenance can now be programmed.

„ Route 52: Road Reconstruction

Footpath Cleaning

Work is underway to systematically spray selected footpaths that have become badly affected by the growth of lichen. Work will start in Pahiatua and in Woodville. The footpaths are planned to be left for about a month to allow the lichen root system to weaken before a street cleaner on wide footpaths, or hand brushing is used to reduce the dead lichen. The town cleaner is currently away for service.

Tararua Aquatic Community Trust

The Trust has commenced a process to find and appoint new Trustees as the current number of Trustees has fallen to four, with Ian McKenzie having retired after many years of service and volunteer work. Peter Wimsett has further notified his resignation from the Trust on 31 July 2018. Council will remain closely supportive with the Trust that will determine the next evolution of the Trust.

A review of electricity use at the facility is likely to qualify for funding support from EECA. Detailed analysis of consumption patterns has become possible since the power account moved under the AoG contract with Contact Energy and will help with this process.

CCTV has been installed at the facility, in appropriate locations around the entrance and shop/staff area. This is for the purpose of public and staff safety and security. It follows a recent burglary and a previous attack on a staff member, both having been reported to the NZ Police.

Bush Multisport

The design for the flood light replacement for the Hockey Park is currently being prepared by engineering firm KOL in Palmerston North. Once completed, these plans will form the basis for the contract to re-install the columns and change the lighting system to LED.

MarketView - Paymark and BNZ Data

The rate of growth across the Region in spending was very weak, with season timing factors potentially the major flat lining in the statistics. The largest factor likely to be the change from five Saturdays in April 2017 to four Saturdays in April 2018. It may also be due to more people taking holiday leave around ANZAC Day, which was on Wednesday this year. A further factor is likely to be the change in timing for Easter which occurred at the end of March and beginning of April this year. The Saturday of Easter weekend is a big day for spending and was the last day in March this year, while last year the Saturday of Easter weekend was in April.

Economic Development and Communications

Economic Development

Asia Strategy

The Economic Development Portfolio Holders met again to discuss further the development of an International Relations Strategy for Asia. Agreement was reached to focus on developing international relationships with existing natural heritage relationships, such as Scandinavia and Poland. The Portfolio Holders agreed to revisit opportunities in Asia during the 2021-2031 Long Term Plan process.

Business

Description of Business Support Provided to April’s New Clients

· One client was looking at how he could turn his 3D printing into a business

· One was referred to Pennie Smith, Team Leader – Environmental Health and Licensing

· One has gone to do research

· One has hit the ground running

· One decided not to go ahead.

Workshops

IR GST workshop. 5 attendees

Tararua Business Network (TBN) clients at Chamber After 5’s event where the Central Economic Development Agency (CEDA) representatives will speak about the services they co-ordinate and administer, eg Biz Mentors. The purpose of this unique event is to help TBN clients network with Chamber members and find out about Chamber activities, with a view to joining; and for all business owners present to learn about CEDA.

Marketing

Woodville Motocross

We met with the organisers of the Woodville Motocross recently to review this year’s event and discuss how Council can support future growth of the event. All parties agreed the event has grown to a size that the organising committee require professional assistance to achieve further growth. Agreement was reached for the Committee to meet with proposed Event Manager(s) and submit a proposal for funding support to Council.

Community

Tararua REAP

We attended the Tararua REAP AGM and have arranged a meeting with the new General Manager, Claire Chapman, to explore opportunities to collaborate on education and youth development opportunities.

Communications

Long Term Plan Roadshow

The team organised and ran seven Long Term Plan Roadshow events during the period supported by advertising. While the weather was not supportive, feedback was positive that Council was out across the district consulting.

Tararua i-SITE Visitor Information Centre

Welcome Packs

A total of 33 Welcome packs were sent during April 2018; 11 of these were sent outside of the district.

Film Crew

The i-SITE Manager assisted with organising the itinerary for the film crew from Spot On Productions who were filming ‘RV Explorers’ in Tararua. This is a fantastic opportunity for Tararua to showcase our attractions and activities to motorcaravanners. We are looking forward to seeing the finished product, which can be used to promote the Tararua district.

Regulatory

Iwi Matters

No formal consultation has been undertaken on any regulatory matters. No referrals were made for any resource consent applications.

Building Consent Authority (BCA)

The BCA quality manager has audited building consents to ensure compliance with the BCA Quality Manual. Accreditation requires a regular audit programme.

Fifty five building consent applications were received in April. The volume of applications has increased over the last few months.

Alcohol Licensing

The Health Promotion Agency planned a ‘boost’ of the “Don’t know? Don’t drink” campaign to increase visibility wider than Facebook.

The District Licensing Committee met once during the month. No applications have required a public hearing. There have been no appeals to the Alcohol Regulatory and Licensing Authority.

Animal Control

Administrative preparations are underway for annual dog registrations. Applications have now closed to become a ‘preferred owner’ before the new registration period to receive the discounted annual fee.

General Inspection

Reports were received of illicit rubbish dumping in Dannevirke, Woodville and Pahiatua. All of the waste could have been recycled or deposited at a local transfer station. None of the rubbish was commercial type waste, although there has been some found in the town bins provided for pedestrians. This is being monitored and affected businesses contacted.

Environmental Health

No reports of foodborne illness or food safety complaints were reported to the Tararua District Council. Food Act transition continues, with planning for transitioning sector three businesses underway.

District Planning

Negotiations are continuing towards resolving the Manawatu-Whanganui Regional Council’s appeal on Proposed Plan Change No.1 to the Tararua District Plan.

Library

Staff

A new Customer Services Librarian for Woodville has been appointed. Joanne Kaweka, who is currently working at the i-SITE, will be joining the library team officially from the start of June. As Joanne only works part time at the i-SITE, we have started her Library and Service Centre training on her off days. This will enable Joanne to be trained and onsite much earlier.

Pamela Allen, Administration Librarian is currently completing her Library and Information Diploma. Pamela initially started her Diploma when working at the Palmerston North City Library and has three papers left to achieve her qualification. She has completed the first two assignments in her current paper and passed these with a 90% and 91% pass rate.

Eketahuna Customer Services Librarian, Corinna Carew, is away for personal reasons for the next five weeks. During this time, Claire Mills will be working each week with cover being provided by our new roving Customer Services Librarian.

Planning

National Simultaneous Storytime

The Tararua District Library will be taking part in this event that is scheduled for 23 May at 1 pm. Year 1 & 2 school children have been invited to each library to listen to Hickory Dickory Dash by Tony Wilson as well as other activities. At this time schools in Pahiatua and Dannevirke have confirmed they will be attending.

Winter Warmers

Schools around the district have been contacted by their local librarians regarding whether they will be participating in our Eastern and Central Community Trust funded reading programme. To date there has been a very good response including one school who are new to the programme.

Aotearoa People’s Network Kaharoa (ANPK) Refresh

The APNK network was due to be updated in May and June. The Department of Internal Affairs, National Library have delayed this project by at least three months. The new network provider will be installing their equipment, however the front of house equipment that the public use stay as is in the interim.

Teen Survey

A survey of teens in the District is being planned. In order to increase engagement with this demographic, the survey is being designed to ask for their input into what services and resources they would like to see the library provide.

Delivery

Children’s Term One Holiday Programme

The Little Bits circuitry and robotics sessions were held at each library daily throughout the holidays. Dannevirke, Pahiatua and Woodville had very good numbers of children attend their sessions (131). This was less popular at Eketahuna.

World Book Night

World Book Night saw each of our sites stay open for an additional hour at the end of their working day. A Book Swap event was planned during this time. Each person who borrowed a library book or took part in the swap went into a prize draw. Woodville residents got right behind the spirit of this event with twenty people using the service in that hour. The other libraries were quieter, but each had some people attend.

Emergency Management

School Radio Programme

Radio training provided for senior students at Ballance and Ruahine Schools this period.

Welfare

€ Paddy met with local Ministry of Social Welfare and Oranga Tamariki staff to discuss delivery of their services during an event. This meeting gave them a better appreciation of their requirements in relation to civil defence. They will now become part of the new Local Welfare Committee.

€ A local Welfare Committee meeting was held on 9 May 2018 and was chaired by Pennie Smith, our local civil defence Welfare Manager. The committee was attended by many organisations including representatives from Ngati Kahangungu, Salvation Army, SPCA and other support agencies. The meeting has decided to set objectives for the future i.e. how their support is delivered on the ground during an emergency, how this is reflected in the Local Welfare Plan etc. A copy of our new Welfare Plan and Civil Defence Centre Guide was provided to attendees. A very productive meeting with future meetings planned.

€ Paddy gave a civil defence presentation to a meeting of rural representatives organised by the Rural Support Trust. The meeting was held in Pahiatua on 11 May 2018 and was attended by various farming organisations including Federated Farmers. This was a great forum to promote civil defence awareness and was well received by the group.

Submissions to Fire and Emergency NZ re Local Area Committee Boundaries

In a draft document Fire and Emergency NZ has indicated that the new Local Area Boundaries should follow the regional council boundaries and have asked for submissions from interested parties. The general feeling among local emergency management staff and local fire chiefs is that we should align our fire efforts with the eastern fire region as we have more in common i.e. similar fire risk, topography, weather and so on. Council has submitted on this as well as the District Resilience Manager and most of the Tararua fire chiefs. Submissions closed on 18 May 2018.

Training

36 Council staff attended a Health and Safety unit standards course in Dannevirke. The course was funded by the Ministry of Civil Defence and Emergency Management as part of training for Civil Defence volunteers. A team of volunteers from Pahiatua and Woodville has already completed this training.

Community Civil Defence

€ Paddy chaired a meeting of Makuri residents at the Makuri School on 17 May 2018. The meeting was attended by 26 residents and was very informative both for the residents and for Council. It was agreed at the meeting that they would formalise the group and start working on a local plan. Most of the residents were local farmers.

€ Paddy met with concerned residents from Cowper Road who were keen to set up a small civil defence/neighbour support group in their vicinity. They were given advice and printed information to assist them. They were also welcomed to attend any civil defence training opportunities that arose in future.

€ A Hikurangi Subduction Zone presentation was given to a combined meeting of the Pahiatua Lions Club, Woodville Lions Club and the Pahiatua Rotary Club. The presentation was well received and generated much discussion about readiness within their respective areas.

Tararua Emergency Management Committee

An EMC meeting was held on 10 May 2018 and was chaired by Maureen Reynolds. There was a great attendance particularly from the Community Civil Defence Response Groups. An excellent presentation was given by Fire and Emergency on various Hazardous Goods legislation and practices. Members were updated on local civil defence matters and Ross Brannigan from the Manawatu-Wanganui CDEM Group gave an update on regional civil defence, including an update from the Regional Rural Coordination Group.

Regional Digital Radio Network Project

It is proposed that we join our efforts together to create a regional digital radio network for regional and district councils. This would give us a robust, modern system that would increase our coverage and cut out duplication that we now have. Organisations such as Scanpower and the District Health Board have expressed an interest in being involved.

Investigations are underway on our current networks throughout the region. The first step is to identify assets already in place to see how we can improve our coverage and reduce duplication. This is almost complete. The next step is to identify a suitable system and start looking at costs.

Customer Services

Recreation and Sports Report

Staff

• Raylene Treder has been appointed as Bush Multisport (BMS) Facility Manager commencing 26 April. Raylene has been the Bush Multisport Trust Secretary for the past five years and comes to the role with solid background knowledge. The hand-over for the position will officially begin on 1 May.

· The base or location of the Tararua Recreation Advisor (TRA) will be mobile within the District where the need arises. The normal desk at the TDC Business Network in Dannevirke will be used, as will the TDC Pahiatua Service Centre. The role will also be based at the Bush Multisport Office during May, for hand-over and support to the new BMS Facility Manager.

In an effort to support collaboration, the TRA will be attending the TDC Economic Development & Comms Team meetings when possible.

• Guy Barton has now been employed as the Regional Workforce Advisor, and will be responsible for building capability and capacity of volunteers in the region. Guy has previously worked at Counties-Manukau Sport and with Touch New Zealand. He was also born and bred in Dannevirke.

Downer Tararua Sport Awards

· The realignment of the Sports Awards to a biennial event incorporated a judging period from August 2015 to December 2017. The event was held in the Dannevirke Town Hall with all 160 tickets taken. Speaker James Oliver was entertaining and interviewed Para-athlete Chris Arbuthnott and Dannevirke Tigers Rugby League Administrator Naioma Chase towards the conclusion of the evening.

· Feedback received from attendees, sponsors and VIP’s was positive regarding the meal and evening in general.

· Twelve Sport Manawatu staff assisted the Community Sport and Recreation Manager to facilitate the event on the night.

Downer Tararua Sports Awards Winners:

Visique Optometrists Sportsperson of the Year - Anne Cairns

Tararua District Council Junior Sportswoman of the Year - Rachel Cannon

Tararua District Council Junior Sportsman of the Year - Chris Arbuthnott

Dannevirke Carriers Official of the Year - Rebecca Mahoney

Dannevirke New World Coach of the Year - Kevin Laskey

Hawkes Bay Today Administrator/Volunteer of the Year - Naioma Chase

Property Brokers Team of the Year - Dannevirke Tigers Boys U17 Rugby League Team

Downer Supreme Award – Anne Cairns

Visique Optometrists Personality of the Year Award – Kevin Laskey

Regional Leadership

· Sport Manawatu has recently introduced a column into the Manawatu Standard.

https://www.stuff.co.nz/manawatu-standard/news/102480176/setting-the-sporting-scene-in-manawatu

· Our key social media channels for relaying timely and up to date information are Facebook and Instagram. We currently have 6200 likes and good engagement which is a stand out within Regional Sports Trusts throughout NZ. Instagram is a quickly growing medium for us with 545 followers.

The Community Sport and Recreation Team Leader discussed the following with:

· Rangitāne O Tamaki nui a Rua – met with Oriana Paewai about nominations for the Sport Awards who did not fit the criteria of the Tararua Sport Awards. The Sport Manawatu Grassroots Sport awards held in October is the ideal place to recognise these volunteers.

· Dannevirke Multisport Committee (DMC) – A feasibility study was conducted by DMC through OPUS for a multisport facility in Dannevirke. This document was peer reviewed by NZ Recreation Association and Sport NZ where it made recommendations that there was further work to be done within the feasibility.

· Together with Julian Todd, Sport NZ Places and Places Consultant, we discussed the DMC’s options post their peer review. The Community Sport & Rec advisor will follow up with Dannevirke High School to discuss their future needs of facilities.

The Secondary School Sport Advisor assisted and facilitated the following:

· Downer Tararua Sport Awards - Leah Powick (Tararua College) and Stephanie Walker (Dannevirke High School) were finalists in the Junior Sportswomen’s section and Xavier Mason, Madi Hartley-Brown (Palmerston North Boys’ High School) were finalists in the Junior Sportsman’s section.

· Met with Troy Tawhai from Rangitāne o Tamaki nui a Rua to discuss the Ki-O-Rahi Regionals that were held in Palmerston North and any potential opportunities that Sport Manawatu can assist with going forward to ensure that Dannevirke High School can attend nationals. They qualified this year (2nd at regionals) but timing of the event meant there was no time to fundraise or gain the correct consents from the school’s Board of Trustees.

Rural Travel Fund

· Closed 30 April and applications will be processed during May. Applications received to date show a good spread within the Tararua District.

· The Regional Workforce advisor discussed a KiwiSport application with Bush Junior Hockey as the KiwiSport workshop scheduled in Dannevirke was cancelled.

Green Prescription

· Six clients were referred to the Green Prescription programme during the April period.

· One has registered into Phone Support.

· Four are being invited to the Dannevirke Green Prescription group.

· One was referred on to Central PHO as needed intensive one-on-one supervision.

In the referrals:

· Ages ranged from 39 to 65 years, average age 55.

· Three female, three male.

· Ethnicities: Three NZ European, three Māori.

· The five-week Pahiatua course has been attended by six clients, five from Pahiatua and one from Woodville. They have each learnt skills on being self-motivated and organising a healthy lifestyle, healthier eating, including a talk from the Central PHO dietician, understanding health conditions and how to manage their own health.

Activities have included:

o Bush Multisport circuit,

o An activity session at the Pahiatua gym,

o Resistance bands and other home exercises.

o The final session next week will involve an aqua session at the Dannevirke Wai Splash.

· The next course will commence in Dannevirke, starting 23 May.

Up Coming Activity

· Strapping Workshop – Dannevirke- scheduled 30 May

Recommendation

That the report from the Chief Executive dated 23 May 2018 concerning an update on key projects and items of interest to the Council (as circulated) be received.

Attachments

Nil.

*General subject matter to be considered*	*Reason for passing this resolution in relation to each matter*	*Ground(s) under Section 48 (1) for the passing of this resolution*
*Section 17A Reviews and Procurement Strategies*	*To protect commercial activities*	*Section (1)(a)(i)*