Agenda of Council meeting

Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 28 March 2018 commencing at 1.00 pm.

1. Present

Her Worship the Mayor - Mrs T H Collis, Crs A L Benbow (Deputy Mayor), E J Christison, J E Crispin, A K Franklin, S A Hull, C J Isaacson, P A Johns and A J Thompson.

In Attendance

Mr B King - Chief Executive

Mr R Taylor - Governance Manager

Mr R Suppiah - Chief Financial Officer

Mr C Lunn - Manager Regulatory Services

Mr W Labuschagne - Senior Financial Accountant

Mr C Chapman - Alliance Network Manager

Mr D Watson - Group Manager Plant and Property

Mr M Maxwell - Economic Development and Communications Manager

Ms B Fowler - Financial Accountant

Mrs S Walsh - Financial Accountant

Ms E Roberts - Revenue Manager

Mr M Thomas - Strategy and Policy Adviser

Mr J Whittal - Audit New Zealand Associate Director (until item 11.4)

2. Council Prayer

2.1	The Mayor opened the meeting with the Council Prayer.

3. Apologies

3.1

Nil

4. Public Forum

4.1

Nil

5. Notification of Items Not on the Agenda

5.1

Nil

6. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

6.1

Nil

7. Personal Matters

7.1	Council acknowledge the following people associated with the district participating at the 2018 Gold Coast Commonwealth Games in Australia: · Chris Arbuthnott - Swimming · Rebecca Mahoney - Rugby referee · Logan Moody - Camera coverage
7.2	Council congratulate the following people on their success at the Ballance Farm Environment Awards held in Palmerston North during AgriFood Week: · Pongaroa farmers Alistair Timothy and Rachel Joblin on winning the Soil Management Agri-business Management and Livestock Farm Management Awards. · Dannevirke farmers Andrew Hardie and Helen Long on being the Supreme Award winner, and also winning the Sustainability and Stewardship Agri-science and Integrated Farm Management Awards.
7.3	Mayor Tracey Collis was one of the three top dairy women named as a finalist in the Fonterra Dairy Woman of the Year Awards.
7.4	Dannevirke farmer Lorraine Stephenson was one of the two finalists in the Fonterra Dairy Community Leadership Awards.

8. Confirmation of Minutes

8.1	*That the minutes of the Council meeting held on 28 February 2018 (as circulated) be confirmed as a true and accurate record of the meeting.* *Crs Thompson/Crispin Carried*

9. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda

9.1	Woodville Impounded Water Supply (Item 10.4.2)
9.1.1	The Viking installation team will be on-site from Wednesday next week to progress work on this project.

10. Community Boards and Community Committees Reports

10.1	Dannevirke Community Board
10.1.1	*That the report of the Dannevirke Community Board meeting held on 5 March 2018 (as circulated) be received.* Crs Johns/Hull Carried
10.1.2	Dannevirke Domain Barbecue
10.1.2.1	Dannevirke Host Lions Club is thanked for installing an electric barbecue at Dannevirke Upper Domain.
10.1.2.2	Such work and projects undertaken voluntarily by service clubs and community groups within the district is much appreciated by the Council.

10.2

Eketahuna Community Board

10.2.1

That the report of the Eketahuna Community Board meeting held on 2 March 2018 (as circulated) be received.

Crs Johns/Hull Carried

10.3

Pahiatua On Track

10.3.1

That the report of the Pahiatua On Track meeting held on 7 March 2018 (as circulated) be received.

Crs Johns/Hull Carried

10.4

Woodville Districts' Vision

10.4.1

That the report of the Woodville Districts’ Vision meeting held on 13 March 2018 (as circulated) be received.

Crs Johns/Hull Carried

11. Reports

11.1

Audit and Risk Committee

11.1.1

That the report of the Audit and Risk Committee meeting held on 20 March 2018 (as circulated) be received.

Crs Crispin/Benbow Carried

11.2	Adoption of Supporting Information for the Consultation Document 2018/2028
11.2.1	Audit New Zealand Associate Director John Whittal commended Council on the good quality of the Consultation Document 2018/2028, and advised an unqualified opinion has been issued in the auditor’s report providing clearance of the Long Term Plan.
11.2.2	The Mayor acknowledged the work of staff and Audit New Zealand in completing the preparation of the Draft Long Term Plan to be adopted for consultation with the community.
11.2.3	The Chief Financial Officer elaborated on the basis of the information, key messages and highlights in the Long Term Plan, and thanked all staff involved with the development of the document and Council for their input and contributions.
11.2.4	*That the report from the Chief Financial Officer dated 21 March 2018 concerning the adoption of supporting information for the Consultation Document 2018/2028 (as circulated) be received, and* *That this matter be recognised as significant in terms of Section 76 of the Local Government Act 2002 and Council’s Significance and Engagement Policy, and* *That the Council:* a) *adopt the policies, strategies and documents detailed in paragraph 11 of this report as information defined as supporting information for the Draft Long Term Plan 2018/2028, and* b) in accordance with Section 100 of the Local Government Act 2002, the Council confirm the Draft Long Term Plan 2018/2028 budgets have been prepared based on reasonable judgement and assumptions, and it considers the projected financial results, including the projected operating deficit over the ten year period to be financially prudent given its financial position, the cumulative surplus projected over the ten year period and its financial management policies, and *That the Chief Executive is authorised to approve any final edits required to the supporting information in order to finalise the documents for distribution.* Crs Hull/Crispin Carried

11.3

Adoption of the Long Term Plan Consultation Document 2018/2028

11.3.1

That the report from the Chief Financial Officer dated 22 March 2018 concerning the adoption of the Long Term Plan Consultation Document 2018/2028 (as circulated) be received, and

That this decision be recognised as significant in terms of Section 76 of the Local Government Act 2002 and Council’s Significance and Engagement Policy, and

That the Council receive the report from Audit New Zealand regarding the audit of the Consultation Document 2018/2028 and supporting information, and

That the Council adopt the Consultation Document 2018/2028 for consultation with the community, and

That the Chief Executive is authorised to approve any final edits required to the Consultation Document in order to finalise the document for printing and distribution.

Crs Christison/Thompson Carried

11.4

Local Car Club Applications for Temporary Road Closures

11.4.1

That the report from the Governance Manager dated 16 March 2018 concerning local car club applications for temporary road closures (as circulated) be received, and

That the Council agree to the request from Dannevirke Car Club to revise the time requirement for them to submit their road closure applications relating to local motorsport events to not less than sixteen weeks prior to the date of the proposed closure, and

That in making this decision the Council has taken into account the following considerations:

· The sixteen weeks minimum time requirement corresponds with regard to the period for submitting applications relating to other road closures.

· This approach acknowledges road closure applications from Dannevirke Car Club generally seek the closure of singular roads, and there has been no extraordinary maintenance required as a consequence of their events.

· Dannevirke Car Club motorsport events are not as extensive compared with national rallies, and their focus is at a local level appreciating the opportunity to use the district’s roads.

· In return they provide benefits to the community and work in conjunction with local groups to facilitate and support fundraising initiatives.

Crs Johns/Christison Carried

11.4.2

Cr Hull requested her dissenting vote be noted regarding this item of business.

11.5

Road Closures Requested Under the Tenth Schedule of the Local Government Act 1974 - Pahiatua Railcar Society

11.5.1

That the report from the Alliance Network Manager dated 21 March 2018 concerning a road closures application under the Tenth Schedule of the Local Government Act 1974 (as circulated) be received, and

That pursuant to Section 342 (1) (b) and the Tenth Schedule of the Local Government Act 1974, the Council close the following roads for the purpose of allowing Pahiatua Railcar Society to hold an Anzac Day parade and ceremony event.

Road names: Main and Tui Streets

Date of closures: Wednesday 25 April 2018

Period of closures: 5.30 am to 7.00 am

Road names: Tararua and Wakeman Streets

Date of closures: Wednesday 25 April 2018

Period of closures: 5.30 am to 7.00 am

Road name: Julia Street

Date of closure: Wednesday 25 April 2018

Period of closure: 5.00 am to 7.00 am

Conditions Applied to the Granting of these Road Closures

1. That the Tararua Alliance in conjunction with the organiser will assess shortly prior to this event the condition of the roads involved to determine their suitability for this purpose.

2. That if the Tararua Alliance identify any road or roads as being in an unsuitable condition arising from this assessment then they have the discretion to request the organiser to withdraw such road from the route of this event.

3. That shortly after the event has been held the Tararua Alliance shall carry out a drive over of the roads that were closed for this event to assess their condition.

Advisory Note

That should the Council incur any additional maintenance costs as a consequence of the event then those expenses shall be recovered from the event organiser.

Crs Franklin/Benbow Carried

11.6	Staff Report
11.6.1	March Severe Weather Event
11.6.1.1	Thanks are conveyed to Tararua Alliance staff and some farmers that helped with the response and clean up following the significant rainfall severe weather event which hit the district on 8 and 9 March 2018.
11.6.2	*That the report from the Chief Executive dated 22 March 2018 concerning an update on key projects and items of interest to the Council (as circulated) be received.* Crs Hull/Crispin Carried

12.

2018 Local Government New Zealand Conference

12.1

That the Mayor - Mrs T H Collis, Crs E J Christison, C J Isaacson and P A Johns be registered as the Council’s delegates to attend the 2018 Local Government New Zealand conference held in Christchurch from 15 to 17 July 2018.

Crs Hull/Thompson Carried

12.2

It is noted that a representative from management will also attend this conference.

13.

Local Government New Zealand Annual General Meeting

13.1

That the Council, being a member of Local Government New Zealand, appoint the Mayor - Mrs T H Collis as the presiding delegate to vote on its behalf at the Annual General Meeting of Local Government New Zealand held on the 15^th day of July 2018 and at any adjournment thereof, and

That Cr P A Johns be appointed as the alternative delegate to vote on the Council’s behalf in the absence of the Mayor.

Crs Christison/Isaacson Carried

14. Portfolio Reports

14.1

Lindauer Art Exhibition

14.1.1

Congratulations are conveyed to the organisers of the very successful Lindauer art exhibition at the Woodville racecourse from 7 to 18 March 2018, and the associated supporting activities held in conjunction with this event.

14.2

Mayoral Reception

14.2.1

The Mayoral Reception held on 7 March 2018 for Hana Flanderova (Consulate General of the Czech Republic) was outstanding, and the performance of the Kapa Haka group was very much enjoyed and appreciated.

14.3

Events

14.3.1

The following councillors and the Mayor reported on various events they had attended:

Cr Hull	· New Zealand Planning Institute conference
Cr Hull and Mayor Collis	· Local Government New Zealand rural and provincial sectors meeting · Suffrage 125 launch at Government House · Hilux New Zealand Rural Games
Cr Christison	· SHB Federation of Women’s Institutes Annual General Meeting
Cr Johns	· Wastewater consents iwi working party
Cr Isaacson	· Manawatu Sports Awards
Cr Franklin	· Local Government New Zealand new members induction
Cr Franklin and Mayor Collis	· Central Districts Field Days
Cr Benbow Deputy Mayor	· Bylaws review public meeting in Norsewood · Sister Cities forum · Tararua health locality community planning group
Mayor Collis	· Rotary International New Zealand 90^th birthday celebration lunch · Ballance Farm Environment Awards · Eketahuna Chorus building opening

14.4

Weber/Wimbledon/Herbertville

14.4.1

Cr Crispin reported residents are seeking a further community meeting as part of the Long Term Plan consultation, particularly with regard to the proposed upgrading of Route 52.

14.5

Akitio/Pongaroa

14.5.1

Cr Christison requested a community meeting is also held in Pongaroa as part of the Long Term Plan consultation.

14.5.2

Cr Christison reported Akitio Ratepayers Association is holding an extraordinary special meeting on 31 March 2018.

14.6

Connectivity

14.6.1

Cr Franklin reported the Connect Tararua Governance Group has circulated 720 surveys out to the community, and completed mapping 1,311 kilometres of the district for access to connectivity with assistance from Tararua Alliance.

14.6.2

The Connect Tararua Governance Group is preparing an application to seek financial assistance from Government’s Provincial Growth Fund, and a documentary is to be made about the project.

14.7

State Highway 3 Manawatu Gorge Replacement Route

14.7.1

The Deputy Mayor reported the joint working group has concluded its work, and the New Zealand Transport Agency has announced a new road will be constructed based on option three of the four short listed options.

14.7.2

This will run from near the western entry of the closed State Highway 3 Manawatu Gorge route, cross the Ruahine Ranges north of the Manawatu Gorge, before emerging near Woodville.

14.8

Horizons Regional Council One Plan

14.8.1

The Deputy Mayor noted twelve months has elapsed since the Environment Court issued its decision on the implementation of the Horizons Regional Council One Plan, and at this time a way forward is still to be progressed.

15. Mayoral Matters

15.1

Nil

16. Items not on the Agenda

16.1

Nil

There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 2.37 pm.

____________________________

Mayor

Report

Date	:	18 April 2018
To	:	Mayor and Councillors Tararua District Council
From	:	Richard Taylor Governance Manager
Subject	:	Draft Submission to the Horizons Regional Council Long Term Plan 2018/2028
Item No	:	12.1

1. Reason for the Report

1.1 Horizons Regional Council 2018/2028 Long Term Plan has been released for consultation, and submissions can be made until 5.00 pm on 30 April 2018.

1.2 This sets out their proposed levels of service and costs for the next ten years delivered to residents and ratepayers of the district.

1.3 As a key strategic stakeholder Council should convey its views on the intended direction of the Horizons Long Term Plan given its significance to the district.

2. Introduction

2.1 Attached to this report is the summary of the regional council’s Long Term Plan.

2.2 Matters the regional council are consulting on are as follows:

· Regional development and prosperity

· Regional facilities fund

· Capital Connection

· Changes to river management schemes

· Commercial investments

· Changing the community outcomes

· Changing the region’s and Council’s name to Manawatu-Whanganui

2.3 A copy of the Horizons Regional Council Consultation Document is circulated separately to the Council for its reference to provide more detailed information.

2.4 Further details of all the supporting information are available on the regional council’s website – www.horizons.govt.nz

3. Issues

3.1 The following are proposed for discussion to assist the Council in developing and agreeing on drafting its submission.

3.1.1 Rates Increases

Council is concerned the proposed rates increases in Year 1 of the Long Term Plan are on average 7.44% for the region.

In the case of the Tararua district the proposed rates increase is 8.2%. This is too high for Tararua in one year, and the regional council needs to either spread the funding requirements more evenly over the three years or reduce the scope of increased levels of expenditure.

3.1.2 Regional Development and Prosperity

Council supports collaboration and plans to progress initiatives of the Accelerate25 programme. In terms of the Tararua district emphasis is being placed on strengthening the connectivity to its rural areas.

This is essential to increase the economic productive value of the district, and its contribution to a strong and prosperous regional economy. Council appreciates the support from Accelerate25 in helping to achieve this objective.

Given the size of the proposed rates increase in Year 1 of the Long Term Plan Council suggest option 2 be applied to fund the cost of regional development from a mix of rates and reserves.

In supporting that approach Council agree this method of funding is not sustainable in the long-term, and the regional council should review the basis of funding this activity in the next Long Term Plan.

3.1.3 Regional Facilities Fund

The concept of a regional facilities fund has some merit. However, the value of this funding mechanism must be considered against the areas that are likely to receive the direct benefits.

When such proposals have previously been presented the focus has been on large projects outside of the Tararua district.

The direct benefits have been to those communities where the facilities are located, and provide little in the way of economic returns to rural districts and in reality may not.

As a proposed new activity this adds to the size of the rates increases, and while nice to have it must be considered whether it is core business of the regional council.

Given this situation the Council does not support the establishment of the regional facilities fund. However, if this does proceed it should be funded by way of a targeted rate on the areas receiving the most value from its direct benefits.

3.1.4 Capital Connection

Council acknowledge the value of the capital connection public transport service to the region. It supports option 1 to fund this cost through $60,000 from reserves and $50,000 targeted rates (Palmerston North, Manawatu and Horowhenua).

3.1.5 Tararua District-wide River Management Scheme

Council supports the proposed change to establishing the new channel management scheme on a Tararua district-wide basis. This has the benefit of enabling an enhanced level of service that is more responsive to ratepayers needs.

This needs to be considered relative to the impact it will have through increasing rates, and as such the level of funding needs careful thought in agreeing on the proposed expenditure budget.

3.1.6 Commercial Investments

Council note the intended benefit of Horizons commercial investments are to increase their diversity and resilience to maximise revenues gained, thereby reducing the burden on ratepayers.

As a prudent approach to achieving this objective Council support option 1, to borrow from Local Government Funding Agency $17 million estimated at 4.5% interest rate cost.

3.1.7 Community Outcomes

Council support the proposed new community outcomes, being:

· Natural hazard resilience

· Healthy ecosystems

· Human wellbeing

· Connected communities

· A robust economy

· Confidence in decision-making

3.1.8 Changing the Region‘s and Council’s Name to Manawatu-Whanganui

Council support the proposal to change the region’s and council’s name to Manawatu-Whanganui, thereby becoming consistent with the area’s known identity in today’s world.

In terms of any cost implication this needs to be determined, noting the Horizons Regional Council is the trading name and identity generally associated with the regional council.

3.1.9 Sustainable Land Management

Council supports the SLUI (sustainable land use initiative) project and continuing its funding, with any future applications for further government funding.

3.1.10 Biosecurity and Biodiversity

Council supports building on the success of the Te Apiti Gorge partnership and accessing funding from government where possible to realise its potential as an eco-tourist destination.

This will generate additional opportunities for economic development, and enhance this area as an opportunity to increase visitors to the district and region. Council will continue to be an active partner in this key project.

Council supports ongoing investment in plant and animal pest management. Invasive pests have the potential to impact on native forests and animals, as well as threatening farming viability.

3.1.11 Freshwater Management

Council is committed to the Manawatu River Accord and continues to budget for significant capital work to improve wastewater point discharges into the tributaries of the Manawatu River. Significant progress has been made, and emphasis on further improvements remains a priority. Council is conscious of rates affordability, and wishes to work closely with Horizons to deliver infrastructure upgrades that meet required outcomes in the most efficient way. Council aims to meet Horizons requirements and community expectations, and to solve issues through discussion rather than through legal appeal processes.

Council supports the focus on freshwater quality. Monitoring changes in water quality will support an evidence based approach to discharge upgrades, and the benefits delivered from public investment.

3.1.12 One Plan

Council note twelve months have elapsed since the Environment Court issued its decision on the implementation of the One Plan.

At this time an acceptable way forward is still to be progressed, and this Council is committed to working collaboratively with the regional council and government to achieve that outcome.

3.1.13 Transport

Council appreciate the continued support funding for Dannevirke and Pahiatua health shuttles and community vehicles.

4. Significance Assessment

4.1 The development of a submission from the Council is a matter of advocacy on behalf of the district, and is within its discretion to determine.

4.2 As such it is not a matter of significance with regard to Council’s policy on significance and engagement.

5. Conclusion

5.1 The above is intended as the basis for discussion as a draft submission on the Horizons Regional Council Long Term Plan 2018/2028.

5.2 Council can make any amendments or additions it may wish to determine in approving the contents.

5.3 The opportunity is available if the Council decide to speak on its submission at the Horizons Regional Council hearings meeting held from 21-24 May 2018.

6. Recommendation

6.1 That the report from the Governance Manager dated 18 April 2018 concerning a Draft Submission to the Horizons Regional Council Long Term Plan 2018/2028 (as circulated) be received, and

6.2 That the Council approve the draft submission on the Horizons Regional Council Long Term Plan 2018/2028 covering the following points: (subject to any amendments it requires)

· Rates Increases

Express concern at the level of proposed rates increases, particularly in Year 1 of the Long Term Plan. Support spreading the funding requirements more evenly over the three years or reduce the scope of increased levels of expenditure.

· Regional Development and Prosperity

Support collaboration and plans to progress initiatives of the Accelerate25 programme, noting this Council’s emphasis on strengthening connectivity to its rural areas.

Funding for regional development is provided through option 2, being a mix of rates and reserves.

· Regional Facilities Fund

Indicate the Council does not support the establishment of a regional facilities fund. Should this proposal proceed it should be funded by way of a targeted rate on the areas receiving the most value from its direct benefits.

· Capital Connection

Acknowledge the value of the capital connection public transport service to the region, and support option 1 of funding this cost through $60,000 from reserves and $50,000 targeted rates (Palmerston North, Manawatu and Horowhenua).

· Tararua District-wide River Management Scheme

Support the proposed change to establish a new channel management scheme on a Tararua district-wide basis, but carefully consider the level of funding relative to its impact on increasing rates.

· Commercial Investments

Support the prudent approach to Horizons commercial investments to increase their diversity and resilience, thereby reducing the burden on ratepayers. Borrow $17 million from Local Government Funding Agency estimated at 4.5% interest rate cost.

· Community Outcomes

Support the proposed new community outcomes regarding natural hazard resilience, healthy ecosystems, human wellbeing, connected communities, a robust economy and confidence in decision-making.

· Changing the Region’s and Council’s Name to Manawatu-Whanganui

Support the proposal to change the region’s and Council’s name to Manawatu-Whanganui subject to any cost implication being determined.

· Sustainable Land Management

Support the sustainable land use initiative project and its continued funding, with any future applications for further government funding.

· Biosecurity and Biodiversity

Support building on the success of the Te Apiti Gorge partnership and accessing government funding where possible to realise its potential as an eco-tourist destination.

Support ongoing investment in plant and animal pest management.

· Freshwater Management

Emphasise Council’s commitment to the Manawatu River Accord, and working collaboratively with the Horizons Regional Council to improve wastewater point discharges into the tributaries of the Manawatu River.

· One Plan

Support progressing an acceptable way forward is agreed regarding implementing the One Plan through working collaboratively with the regional council and government to achieve that outcome.

· Transport

Acknowledge the continued support funding for Dannevirke and Pahiatua health shuttles and community vehicles.

Attachments

1 ⇩. Horizons Regional Council Long Term Plan 2018/2028 summary

Report

Date	:	19 April 2018
To	:	Mayor and Councillors Tararua District Council
From	:	Graham Howse Licensing and Compliance Officer
Subject	:	Liquor Licensing Matters Determined Under Delegated Authority
Item No	:	12.4

1. Reason for the Report

1.1 To advise the Council of decisions made under delegated authority regarding liquor licensing applications.

2. Renewal of Manager’s Certificates

2.1 Under Section 224 of the Sale and Supply of Alcohol Act 2012, the following have made application for the renewal of their manager’s certificate.

2.2 Reports have been obtained from the Police and the Liquor Licensing Inspector, neither of whom have raised any matters in opposition to the application.

2.3 In such a situation, Section 228 requires the Agency to renew the certificates on the conditions presently attached to them for a further period of three years.

2.4 The following renewal applications have been made, no objections have been received nor have any matters in opposition to the renewals been raised in the reports filed.

Managers Certificate - Renewal of Manager Certificate
License / Cert No	Premises	Applicant	Issue Date	Expiry Date
401.2010.00005012.001	Cape Turnagain Golf Club	Mr R H Jensen	08 Dec 2017	15 Nov 2020
401.2008.00003714.001	Eketahuna Club	Mrs E A Smith	08 Dec 2017	23 Nov 2020
401.2008.00003840.001	The Barrelhouse	Miss K A Smith	08 Dec 2017	23 Nov 2020
401.2011.00005050.001	Akitio Beach Store	Ms D B Chubb	08 Dec 2017	29 Nov 2020
401.2016.00005194.001	Woodville Four Square	Miss H Wetere	08 Dec 2017	05 Dec 2020
401.2016.00005197.001	Red Chillies	Mrs S Sunar VK	08 Dec 2017	05 Dec 2020
401.2016.00005198.001	The Black Stump Cafe	Miss A L Walshe	08 Dec 2017	05 Dec 2020
401.2016.00005199.001	Pahiatua New World	Miss S J Polglase Wills	08 Dec 2017	05 Dec 2020
401.2017.00005225.001	Dannevirke Four Square	Mr R J Williams	02 Feb 2018	21 Dec 2020
401.2010.00005019.001	The Black Stump Cafe (Dannevirke)	Jingying Chai	02 Feb 2018	11 Jan 2021
401.2009.00003898.001	Akitio Boating Club	Mrs D H Fergus	02 Feb 2018	18 Feb 2021
401.2016.00005204.001	The Forge Restaurant	Miss R L Smith	05 Feb 2018	09 Mar 2021
401.2016.00005203.001	Post Office Hotel	Mrs J M Oswald Keen	28 Feb 2018	09 Mar 2021
401.2009.00002112.001	The Black Stump Cafe and Harrows Restaurant	Mr G G Franklin	28 Feb 2018	12 Mar 2021
401.2018.00005227.001	Big Barrel Enterprises Ltd	Mr M Rai	28 Feb 2018	17 Mar 2021
401.2009.00003885.001	Dannevirke Services and Citizens Club Inc.	Mr P Shaw	28 Feb 2018	18 Mar 2021
401.2014.00005116.001	Aotea Sports Club	Ms V Broughton	06 Jan 2018	27 Mar 2021
401.2009.00003388.001	Big Barrel Pahiatua	Mrs D F Shanahan	23 Mar 2018	27 May 2021

3. Renewal of On, Off and Club Licences

3.1 Section 127 of the Sale and Supply of Alcohol Act 2012 provides that the holder of an On, Off or Club Licence may apply to the District Licensing Agency for the renewal of the licence.

3.2 The Act requires the applicant to publicly notify the application twice.

3.3 Reports on all applications are obtained from the following:

· Police, Licensing Inspector and MidCentral Health

· New Zealand Fire Service (all applications that trigger the required level for reporting)

3.4 If no objections are filed and no report filed raises any matter in opposition to the application, the District Licensing Agency is required to renew the licence for a further period of 3 years on the conditions presently attached to it.

3.5 The following renewal applications have been made, no objections have been received nor have any matters in opposition to the renewals been raised in the reports filed.

On Licence - Renewal On Licence
License / Cert No	Premises	Applicant	Issue Date	Expiry Date
400.2016.00005541.001	The Forge Restaurant	The Forge Restaurant Ltd	08 Dec 2017	02 Dec 2020
400.2009.00003374.001	The Black Stump Cafe and Harrows Restaurant	Mr G G Franklin	28 Feb 2018	16 Feb 2021
400.2010.00005042.001	The Black Stump Cafe in Dannevirke	Wei Xin Investment Ltd	28 Feb 2018	21 Feb 2021
400.2017.00005566.001	Post Office Hotel	Trust House Ltd	28 Feb 2018	26 Apr 2021
Off Licence - Renewal of Off Licence
License / Cert No	Premises	Applicant	Issue Date	Expiry Date
400.2014.00005391.001	New Central Motor Inn	KFT Ltd	11 Jan 2018	01 Dec 2018
400.2013.00005316.001	Culinary Vista	Culinary Vista Limited	08 Dec 2017	11 Dec 2020
400.2013.00005293.001	Big Barrel Dannevirke	Big Barrel Enterprises Ltd	02 Feb 2018	22 Jan 2021
400.2016.00005545.001	Ruahine Ports	Ruahine Ports Ltd	02 Feb 2018	09 Feb 2021
400.2017.00005567.001	Post Office Hotel	Trust House Ltd	28 Feb 2018	26 Apr 2021

4. New Certificates

4.1 Under Section 219 of the Sale and Supply of Alcohol Act 2012, the following have made application for a Manager’s Certificate.

4.2 Reports have been obtained from the Police and the Liquor Licensing Inspector, neither of whom have raised any matters in opposition to the application.

4.3 In such a situation, Section 223 requires the Agency to issue the certificate for a period of one year.

Managers Certificate - New Manager Certificate
License / Cert No	Premises	Applicant	Issue Date	Expiry Date
401.2017.00005220.001	Tui HQ	Ms N R Mather	08 Dec 2017	08 Dec 2018
401.2017.00005221.001	The Forge Restaurant	Miss K Speers	08 Dec 2017	08 Dec 2018
401.2017.00005222.001	Mangatera Hotel	Miss G M Ferrick	08 Dec 2017	08 Dec 2018
401.2017.00005223.001	The Black Stump Cafe	Mrs J Fei	08 Dec 2017	08 Dec 2018
401.2017.00005219.001	Pahiatua New World Supermarket	Ms L Lewer	02 Feb 2018	02 Feb 2019
401.2017.00005224.001	Tui HQ	Ms K P Steminger	02 Feb 2018	02 Feb 2019
401.2018.00005226.001	New World Dannevirke	Miss M K Nunes	28 Feb 2018	28 Feb 2019
401.2018.00005228.001	Norsewood Crown Hotel	Miss N A Thomas	28 Feb 2018	28 Feb 2019
401.2018.00005229.001	Saigon Bar and Restaurant	Mr J B Turner	28 Feb 2018	28 Feb 2019
401.2016.00005200.001	Pahiatua New World	Mr B J Matthews	05 Dec 2016	05 Dec 2020

5. New On, Off and Club Licences

5.1 Section 100 of the Sale and Supply of Alcohol Act 2012 provides that a person, company, chartered club, or such like as provided for under the Act may apply to the District Licensing Agency for the issue of an On, Off or Club licence.

No New Renewal Applications have been received

6. Special Licences

6.1 Under Section 22 of the Sale and Supply of Alcohol Act 2012, the following have made application for special licences for the occasions detailed.

6.2 Reports have been obtained from the Police and the Liquor Licensing Inspector, neither of whom have raised any matters in opposition to the application.

6.3 In considering each application, the Licensing Agency must have regard to the following matters:

· The nature of the particular occasion

· The suitability of the applicant

· The days on which and the hours during which the applicant proposes to sell liquor

· The steps proposed to be taken to ensure that prohibited persons are not served

· The applicant’s proposals relating to the sale and supply of non-alcoholic refreshments and food

· The reports from the Police and the Liquor Licensing Inspector

6.4 The following applications are not contrary to the objects of the Act and take into account the above criteria.

Special Licence - Special Licence
License / Cert No	Premises	Applicant	Issue Date	Expiry Date
400.2017.00005606.001	Dannevirke Golf Club Inc.	Dannevirke Golf Club Inc.	08 Dec 2017	16 Dec 2017
400.2017.00005611.001	Dannevirke Golf Club Inc.	Dannevirke Golf Club Inc.	08 Dec 2017	02 Jan 2018
400.2017.00005614.001	Central & Southern Hawke’s Bay Show Jumping Group	Central & Southern Hawke’s Bay Show Jumping Group	08 Dec 2017	07 Jan 2018
400.2017.00005615.001	Aohanga Horse Sports and Rodeo Club	Mrs J A Somerville	08 Dec 2017	21 Jan 2018
400.2017.00005613.001	Buchanan Gardens	Mrs C A Charlton	08 Dec 2017	29 Jan 2018
400.2018.00005620.001	Dannevirke and District Dog Trial Club	Mr J B Walker	02 Feb 2018	12 Feb 2018
400.2018.00005621.001	Pahiatua Makuri Dog Trial Club	Pahiatua Makuri Dog Trial Club	02 Feb 2018	18 Feb 2018
400.2018.00005624.001	Van der Oord Homestead	Mrs J M Ashworth	02 Feb 2018	18 Feb 2018
400.2017.00005616.001	Dannevirke Bowling Club Inc.	Dannevirke Bowling Club Inc.	08 Dec 2017	23 Feb 2018
400.2018.00005623.001	Dannevirke Services and Citizens Club Inc.	Dannevirke Services and Citizens Club Inc.	02 Feb 2018	28 Feb 2018
400.2018.00005622.001	Akitio Sheep Dog Trial Club	Akitio Sheep Dog Trial Club	02 Feb 2018	04 Mar 2018
400.2017.00005617.001	Weber Sheep Dog Trial Club	Weber Sheep Dog Trial Club	02 Feb 2018	06 Mar 2018
400.2017.00005619.001	Kumeroa Dog Trials Club	Kumeroa Dog Trial Club	02 Feb 2018	18 Mar 2018
400.2018.00005625.001	Dannevirke Tennis Club	Dannevirke Tennis Club	02 Feb 2018	25 Mar 2018
400.2018.00005628.001	Makotuku Dog Trial Club	Makotuku Sheep Dog Trial Club	28 Feb 2018	25 Mar 2018
400.2017.00005618.001	Bush Multisport Stadium	Health is Life Ltd	02 Feb 2018	25 Mar 2018
400.2018.00005630.001	Tararua Squash Club	Tararua Squash Club	02-Feb-2018	31 Mar 2018
400.2018.00005627.001	Tararua Club Inc.	Tararua Club Inc.	28 Feb 2018	02 Apr 2018
400.2018.00005629.001	Pongaroa Hotel 2014 Ltd	Pongaroa Hotel 2014 Ltd	29 Mar 2018	02 Apr 2018
400.2018.00005636.001	Dannevirke Squash Club Inc.	Dannevirke Squash Club Inc.	23 Mar 2018	17 May 2018
400.2018.00005635.001	Dannevirke Sports Club	Dannevirke Sports Club	23 Mar 2018	29 Jul 2018
400.2018.00005626.001	Puketoi Rugby Football Club	Puketoi Rugby Football Club	28 Feb 2018	05 Aug 2018

6.5 Under Section 22 of the Sale and Supply of Alcohol Act 2012, the applications for special licences are approved subject to the following condition:

· At all times when liquor is available for sale, a reasonable range of non-alcoholic refreshments and food is to be available for consumption on the premises at all times while liquor is being sold.

7. Temporary Authority

7.1 Section 136 of the Sale and Supply of Alcohol Act 2012 permits the Licensing Agency to make orders authorising applicants to carry on the sale and supply of liquor for up to three months in respect of a premise for which there are existing licences. The Agency may hear and determine orders ex parte, or hold a public hearing

No Temporary Authority Applications have been received

8. Recommendation

8.1 That the report from the Licensing and Compliance Officer dated 19 April 2018 concerning Liquor Licensing Matters Determined Under Delegated Authority (as circulated) be received and noted.

Attachments

Nil.

Report

Date	:	18 April 2018
To	:	Mayor and Councillors Tararua District Council
From	:	Blair King Chief Executive
Subject	:	Staff Report - April
Item No	:	12.6

Reason for the Report

This report is to update Councillors on key projects and items of interest over the period from 21 March to 18 April 2018.

Key Points

Project Control Sheet

As discussed during the April Works Liaison Committee Meeting, higher profile projects such as completion of the Woodville Impounded Supply Lining, Earthquake Strengthening of the Pahiatua Chambers, installing a treated water reservoir at Pahiatua, and NZTA enhanced funded Emergency Works following storm damage events, are the priority for completion.

Projects such as the renewal of waste water consents, that have a high reliance on non-contractual partners, will continue to be progressed yet are unlikely to achieve completion in this financial year. For example, although we have been successful in obtaining Discharge Consents for Pahiatua wastewater, or gaining decisions on the Proposed District Plan, the timeframe for resolving appeals is in the control of the Environment Court.

Positives from the Government Policy Statement (GPS) for Transport

The government’s change in priorities for investment into the Transport system, where less will go into what was known as “Roads of National Significance”, and more into Safety and Regional Economic Growth, is a positive for our proposed Long Term Plan. Projects such as the planned $10m strengthening and safety improvements to Route 52 (Weber to Central Hawke’s Bay Boundary), and main street upgrades, align with the proposed investment priorities. It is possible that the Tararua Alliance may need to update its request on behalf of Council to NZTA for the next 3 years block funding, to recognise how facilities such as footpaths and for vulnerable road users, will get increased co-funding.

The Regional Fund being led by Minister Shane Jones, is very supportive of rail and ports, although that will not address the road damage and risks in the next 10-15 years from additional forest planting and harvesting occurring to the east of the district. However, for improved utilisation of existing rail facilities, such as that used by Fonterra at Pahiatua, this may encourage more development opportunities within our district.

District Plan and Development

For the May Council workshop, we would like to talk with Councillors on the pro’s and con’s of our District Plan versus the Resource Management Act, in enabling development. With the announcement of the preferred Gorge Alternate Route decision, staff and Councillors are receiving more calls on potential development or subdivision enquiries. This also links with the discussion in the Long Term Plan on infrastructure provision, such as requests to extend water and wastewater networks, as these services influence the minimum size that land can be subdivided to.

Health and Safety

Asbestos Management

The Eketahuna Swimming Pool required that an asbestos management plan be put in place to enable the renewals project to continue. FibreSafe NZ was engaged to produce the management plan. Asbestos Containing Materials (ACMs) have been found in some areas of the building, however all are in good condition and under 10m2 so able to be removed by our local contractor in conjunction with FibreSafe NZ.

We have measured all Council sites against the prioritisation framework and now have a complete list in a specified order. We are now looking to move forward with the project by engaging a licensed asbestos surveyor to work through all sites.

Health and Safety Committee

The committee is looking to begin a campaign regarding near miss reporting, illustrating what a near miss looks like for each area of work. We anticipate a greater understanding will assist our reporting culture and allow the investigation of near misses to assist in reducing actual incidents from occurring.

Risk Management and Monitoring

We have purchased the Guardian Angel duress alarms for our animal control team. This product will assist in situations where emergency response is required, such as an animal attack or confrontation with aggressive customers. Guardian Angel is now arranging training with the team before implementation.

The Alliance

Executive Summary

March was certainly a busy start to autumn, with the large rainfall event hitting the north-east of the district early in the month (reported on in the previous report). The clean-up continues, as does investigation of the at-risk sites identified following the recent event, with photos of slip clearing on Owahanga Road and scour damage on Ahiweka Road shown below. Construction of repairs at some of the large sites from previous events also continues. Council’s drones continue to be hugely valuable when investigating large and/or difficult to access sites.

The new government is starting to talk changes regarding strategy and investment in land transport. We represented Tararua District Council at the recent Local Government Road Safety Summit, arranged and facilitated by Associate Minister of Transport Julie Anne Genter. “Vision Zero” was launched, with the government proposing a target of zero road deaths. How this will change investment and funding assistance for Tararua’s roads remains to be seen, however we hope increased funding/subsidy will be made available.

We also represented Tararua District Council at a recent Ministry of Transport and NZ Transport Agency workshop regarding the recently released draft Government Policy Statement (GPS) on Land Transport. Key changes from the previous GPS priorities include an increased focus on improving safety, more emphasis on value for money outcomes, higher priority for environmentally friendly solutions, and changing from “Economic Growth & Productivity” to “Access”. Central government funding assistance for footpaths is being proposed, which would be a significant financial benefit to Tararua. It was also encouraging to note that the Route 52 Capital Improvements project, proposed as part of Council’s Long Term Plan aligned to many of the key objectives and priorities, placing us in a good position to secure the required funding.

The district bridge capacity screening exercise has been completed, which was funded by the NZ Transport Agency following changes to the Vehicle Dimension and Mass legislation. Although the results highlight concerns with the capacity of some of our structures, the initial screening was based on desktop analysis using existing data, plans, and many assumptions. Review and validation of the outputs is required and will be carried out over the near future before implementation of any risk mitigation measures (including possible implementation of weight restrictions). We are lucky that our new Engineering Team Leader has experience and expertise in this process.

Condition assessment of the district’s footpaths continues. We are collecting ‘all faults’ data to inform future maintenance and renewals programmes, as well as carrying out crossing assessments using a mobility scooter to determine where improvements need to be made to accommodate our ageing population. The inspections have again raised issues with many vehicle crossings through footpaths, which are the responsibility of the respective landowner. We are looking at ways to improve this, through engagement with and education of landowners as well as potential cost sharing initiatives to ensure the issues are appropriately remedied.

Improvements to Ballance Valley and Gorge Roads are planned to begin in late April. Widening of the roads was a key recommendation in the formal safety assessment completed, to address the ongoing damage to the road edges caused by the significant increase in trucks using this route following the indefinite closure of the Manawatu Gorge. Information regarding this will be released to our residents in an upcoming Bush Telegraph article.

The Pahiatua Main Street Upgrade is nearing the consultation phase, with initial draft concepts prepared and consultation workshops being arranged for early May. Feedback from the community regarding this project will be hugely valuable and we look forward to engaging with them on this, as well as the upcoming Long Term Plan consultation workshops.

Planning

Owahanga Road Slip

A drone survey of the large slip area on Owahanga Road has been carried out. The area is known to slip onto the road during times of heavy rainfall completely blocking the road, so investigations are underway to determine how we can prevent or mitigate this.

Footage from the drone survey highlighted the hole hillside (approximately 6.5 hectares) is moving, and is moving at an increasing rate. The land movement has recently caused large fractures and ponding. We will be constructing drainage channels in a fishbone type pattern in the near future to release as much water from the hillside as possible. Whilst this is expected to reduce the weight and risk of further movement, especially as we approach winter, due to its size we do not expect this work will prevent future land movement completely.

Pahiatua Main Street Upgrade

This project is developing well with good progress being made in both the utilities renewals and above ground landscape design. With our targeted stakeholders engagement and public consultation workshops scheduled for early May, the project team has been busy in developing high level concept designs alongside our landscape design partner Boffa Miskell.

Woodville Stormwater Upgrade

We have agreement in principle from all landowners and we are awaiting the final signoff from one owner’s solicitor. Physical works for this project are currently scheduled to start in early May 2018.

Utilities Job Management System Implementation

We are currently starting a project to implement a utilities job management system into day to day operations. This tool will capture information regarding completed work, including location, type, materials quantities and costs. It will also significantly improve our ability to communicate tasks and programmed maintenance to our technicians in the field. With an ambitious goal of having this tool fully implemented and operational by 1 July 2018, the Alliance planning team is working hard to achieve this outcome.

Delivery

Roads

Maintenance

March was extremely busy following the weather event experienced early in the month. Many of our maintenance teams, along with sub-contractors and crews from out of the district, have been busy clearing multiple slips and fallen trees across the network, as well as repairing drainage infrastructure and scouring caused by the heavy rain.

Renewals

Three minor resurfacing sites remain to be completed, these being very close to rail crossings and requiring appropriate permits and Rail Protection Officer supervision. Two of these rail crossings are in very poor condition and we are working with KiwiRail (who maintain the crossings) to complete the road resurfacing in conjunction with the required crossing maintenance under the same permit and rail protection. This may cause some minor delays in completing the reseal programme, but will provide benefit through reducing costs and improving our assets. This will be as little as two days’ work once the permits and scope of work has been agreed upon.

Progress of the pavement rehabilitation sites has been slower than initially planned during March, due to the weather and the need for resources to respond to the weather event. Despite this, the team has still managed to complete the site on Te Rehunga North Road, which has now been sealed and line marked, and also the intersection of Swinburn Street and Waterloo Street in Dannevirke. This intersection had been high on our priority list however renewal had continued to be deferred due to a possible major stormwater project being assessed for this area.

With the stormwater project unlikely to happen in the immediate future, the decision was made to carry out a partial renewal of the intersection to address the increasing deterioration and minimise maintenance costs. Pre-construction investigation at the site highlighted the 150mm of seal layers (very high!) which had become unstable causing surface failures. The pavement construction team has now re-established at a site on Route 52.

Improvements

The Miller Street realignment project has now been completed. A large spring within the site was identified during construction, which unfortunately caused severe saturation to the new pavement. This has been addressed through the installation of subsoil drains and the affected pavement was stabilised to prevent further damage.

Remaining investment in improvements for this financial year will be predominantly focused on the Ballance Valley and Gorge Road route, where isolated widening is planned to begin in late April.

Emergency Work

Following the weather event and required response early in March, the team has made good progress during the second half of March.

At the Route 52 washout site, between Alfredton and Tiraumea, the team has installed all of the 1600mm culverts apart from the last pipe and headwall for the inlet. This will be carried out following reinstatement of the final pavement and disestablishment of the temporary road. Good progress is being made with the backfill (earthworks on top of the new pipe) and the reno-mattresses at the outlet end.

Construction of the retaining wall on Route 52, just south of Weber, is progressing following further damage during the heavy rainfall. Some concerns have been raised regarding the lack of progress at this site with no action happening at times, however this is due to the tie-back anchors being used to secure this wall. When installed, they require seven days for the grout to set before testing can be carried out and work can continue. Unfortunately this site has also been subject to vandalism, with the signs, cones and barriers being damaged on multiple occasions placing motorists’ safety at risk. When the crew are not at this site, they are constructing the retaining wall on Pahiatua-Pongaroa Road. Both sites are planned to be completed by the end of April.

Other key sites under construction include the retreat on Pahiatua-Pongaroa Road and the rock wall on Waitahora Road, which are progressing well when weather allows.

3Waters

Maintenance

As well as the various reactive work carried out in response to customer requests, we also assisted the Plant & Property Team by carrying out repairs to Dannevirke and Pongaroa water treatment assets and also installing a new wastewater meter in Eketahuna.

Repairs to a section of the Huxley Street drain in Pahiatua continues. The open drain is showing signs of slumping along the roadside, evidenced by cracking in the seal. A concrete bag wall is being installed to protect the road and an existing watermain running parallel to the drain.

Open drain maintenance has continued with work completed in Tay Street and Richardson Street in Woodville. The realignment of an open drain has also been completed near Stanly Street in Eketahuna (pictured below).

Renewals

The new watermain in Christian Street, Dannevirke, has successfully passed pressure testing. We are awaiting the bacto results from the laboratory and, once we receive a negative result, the cut in and changeover can be carried out to complete the renewal at this site.

Renewal of a wastewater main in McLean Street, Woodville, is planned to be carried out in coming months. We had planned to reline this pipe, preventing the need for excavation, however investigations have proven that the current state of the pipe makes it unsuitable for this and open trenching is required.

Performance

Customer Management

We received a total of 317 customer requests during March with 64 being associated with the heavy rain event. Response times continue to be well within the five day requirement.

Corridor Management

24 Corridor Access Requests (CAR) and 67 BeforeUdig requests were received during March. We completed seven temporary traffic management audits for March, on both Tararua Alliance and other third party sites. All sites were acceptable, with some needing minor corrections.

Performance Dashboard

KRA

Name

Frequency

Comments

RESULTS

PEOPLE RESULTS

Alliance Team

Safety

Monthly

51 Safe Behaviour Observations (SBO) were completed during March, against a target of 40 per month

Workplace

Health

6 Monthly

Loss time injuries (LTI) 0

Medical treated injuries (MTI) 0

Environmental incidents 0

CUSTOMER RESULTS

Timely Communications

Monthly

99% of customer requests for 3Waters and 98% for roading were responded to on time during February

Effective Communication

Monthly

Average satisfaction score of 3.8 out of 5 for those lodging customer requests

Minimise Operational Impacts

3 Monthly

1 complaint was received during March

SOCIETY RESULTS

Compliance with TMP

Monthly

9 traffic management audits were carried out during March

Zero Harm – Environment

Monthly

No reported actions regarding Enviromental Harm have been reported

Plant and Property

Group Summary

Dave attended the Water Services Manager Group meeting run by Water New Zealand in Wellington at the beginning of the month. Some of the main topics of discussion were:

· Infrastructure Resilience Plan for Wellington Water – discussions around each residential property having seven days minimum storage as their own resilience plan.

· Water Shortages state of the nation – local authorities from Waipa, Tauranga, Queenstown Lakes and Invercargill discussed their summer water alert campaign, which came on stream well before Christmas due to the hot dry summer and processes that were put in place. Some councils showed the awareness of discussing with their regional councils prior to the summer period on what plans were in place on conservation.

· Wastewater Network overflows – discussions around the network containment standards, overflows to the environment and levels of investment to eliminate overflows. New subdivisions were some of the worst in expanding areas of the country.

· Connexis Training and Unit Standards for water and wastewater cadets.

Staff attended the Cemeteries and Crematorium Conference in Christchurch last week. There were speakers from the Australian Cemetery Association, together with New Zealand Funeral Directors and private and public cemetery administrators throughout New Zealand. The Ministry of Health gave a briefing on the proposed changes to the Burial and Cremation Act 1964. The Ministry of Health is looking to delegate their previous responsibilities back to local bodies. The speakers addressed disinterments and repatriation of bodies from overseas. The Funeral Directors Association gave a debrief on how they catered for burial of the victims of the Christchurch earthquake. Councils were told to look at having designated areas for any epidemics or major events causing multiple deaths that may require mass burials. Council believe we have sufficient areas to cover this should the need arise.

Our Water Treatment staff together with Pennie Smith (Environmental Health & Licensing Team Leader) have started working through the HACCP (Hazard Analysis and Critical Control Points) assessments for each treatment plant. We are close to completion of the Woodville water supply assessment.

The HACCP assessment focuses on operational risks for water treatment and evaluates the risk with physical, microbial and chemical contamination through the treatment process. The focus will then be on validation, monitoring, corrective actions and reporting for the CCP’s (Critical Control Points). The purpose of the assessment is to demonstrate that the critical control points have been identified and meet the internationally recognised standard.

7 steps of HACCP

· Conduct a Hazard Analysis

· Identify Critical Control Points

· Establish Critical Limits

· Establish Monitoring Procedures

· Establish Corrective Actions

· Establish Verification Procedures

· Record Keeping Procedure

We have received a generator deployment report from Scanpower covering various aspects that need to be considered and understood for our Resilience plan for Water and Wastewater treatment plants. Staff will work through further data requests and recommendations that have been specified prior to further discussions.

We have received preliminary drawings for the location of the concrete pad for the new glass bunker that will be positioned on Council land adjacent to the Dannevirke Transfer Station. The fence line will be realigned to enable access to the weigh bridge for trucks transporting glass to Auckland.

The contract for the district wide glass collection commencing 1 July 2018 is currently being procured and the operation of the Pahiatua and Eketahuna Transfer Stations will be advertised Monday 16 April.

Material from the Pahiatua reservoir site is being transported to the Eketahuna Landfill in anticipation of capping the landfill due for closure at the end of this financial year.

We have just received the results back from last week’s water test done at Pongaroa. Both samples were positive for E.coli. Based on this, it was a prudent call instigating the boiled water notice in anticipation of receiving the results.

Overview of District Water Treatment and Projects

Pahiatua Reservoir Site

Excavation for the base involving recessing of the tank into the hill is continuing. 35% of the site is completed. Material is being transported to the Eketahuna landfill for the capping of that site.

The Geotechnical report has been accepted by Tasman Tanks, and they are currently reviewing the design of the tank.

Pahiatua Treatment Plant

Polling data from the intake telemetry is now recording data at the intake to support the turbidity analysis of the river source. This was part of the Ministry of Health’s and consultants request for more information.

Woodville

Viking Containment have started the lining process. Morris and Bailey have completed their construction of the outlet structures.

Akitio

SCADA Electric are to commission the plant in Dannevirke this week to identify any issues prior to dispatching to the Akitio site.

We are reliant on site work being completed by Moanaroa Station’s digger. We are currently awaiting confirmation of the date.

Pongaroa

Pongaroa Water Automatic Valveless Gravity Filter (AVG) filter upgrade (located at the water intake) is almost complete.

Overview of District Wastewater Treatment and Projects

Dannevirke Wastewater

70% of the tephra has been delivered. It is expected that all tephra will be in place by the end of the month.

Resource Consents

The Panel’s decision proposing approval to discharge via wetland was released on 5 March 2018. Two appeals to the Environment Court were lodged – one by TDC on specific conditions of the consent, and one by Rangitane opposing the entire granting of the consent.

Other submitters to the hearing are now allowed to join one or more of the appeals by lodging a section 274 application with the Environment Court by 18 April 2018.

Once the s27 notices (if any) have been filed, directions from the Environment Court will be issued before further action can be taken.

District Wide Generators

An Electrical Engineer has carried out initial discussions with staff and we have collected technical details from each site.

A report received from the Electrical Engineer covers various aspects that need to be considered and understood if a Resilience Plan is to be formulated and activated.

Staff are to work through some of these recommendations.

Community Assets and Council Property

Administration Buildings – Dannevirke Civic Centre

The exterior painting of the building is almost complete. Water blasting on the roof has identified several leaks that we are going to investigate, and may end up bringing forward the replacement of the roof rather than repairing and re-painting. The roof is due for replacement in 2024.

Pahiatua Service Centre

Beca have come back with a list of areas on the building that they need opened up so they can complete their intrusive investigations. A local builder has been asked to complete this work.

Community Buildings – Dannevirke Sports Centre Pavilion

A quote has been accepted to install new LED lights in the small bore range area.

Pensioner Housing - Reconfiguration of Ruahine Flats, Woodville

Two quotes have been received from local contractors.

Camping Grounds

Statistics

The camping ground statistics for March are shown in the table below:

Dannevirke	893
Woodville	162
Pahiatua	687
Eketahuna	709

Woodville Camping Ground

Plans have been completed to allow for the pricing of the extra accessible shower/toilet.

Dannevirke Camping Ground

The existing TV aerial system has been causing problems resulting in poor reception. A satellite dish system has been installed to rectify the problem.

Cemeteries

Mangatainoka Cemetery

The drainage of the new lawn area is to be completed in mid-April after which a new berm will be laid.

Woodville Gorge Cemetery

The kiosk with the information on the Cemetery has been repaired after being vandalised.

Parks and Reserves

ANZAC Day

All areas are gearing up to have everything neat and tidy for Anzac Day.

Dannevirke Domain

The Lions Club have approached Council to install an electric barbeque in the Upper Domain by the playground. Following an on-site meeting, a position where to put the barbeque has been agreed on. Lions will proceed with the installation of the barbeque and shelter.

Eketahuna Domain

The lease on the area of the Domain that is not used for sports expires on 30 June 2018. This area is being re-advertised for lease.

Pahiatua – Polish Memorial

Vandals have fired a shotgun at the Memorial Kiosk on State Highway 2. The kiosk is in the process of being repaired.

Strategy & District Development

CCTV

A recent meeting of the Dannevirke Promotion and Development CCTV committee authorised the purchase of a new server for the public CCTV cameras. There are currently 108 cameras installed in the district, with 67 monitored CCTV cameras being output to the Palmerston North Police Station. There are a further 41 Council cameras operating on Council owned sites that are being managed within Council’s own system. The additional public CCTV system server will ensure that public camera footage quality will be able to be well managed as additional cameras are added over the coming three to four years. A further current project is to complete installation of two specialist license plate recognition cameras. These purchases have been made possible from granting agencies supporting the respective projects.

Tararua Aquatic Community Trust

The Aquatics Manager, Kendyl Paget, has resigned and the Trust is now considering options for the ongoing management of the facility. The experienced Assistant Manager, Annette Lilo, will cover the immediate interim management of the facility.

The Trust however, needs new Trustees. It is embarking on a drive to attract new Trustees, of which a number of people have already shown interest. The attraction is that the Trust remains a strong way for the community to directly influence the future direction of the facility and its services. The Council support for the facility is a fundamental element of attracting these community minded people.

The Trust has recently received the Audit opinion with a “subject to” the difficulty with the ability to verify entry revenue in the last financial year. From 1 July 2017 the point of sale software system was improved with an updated version and process. It is hoped that this system will improve internal control over the collection of revenue sufficient to receive clearance for the 2017/18 financial year.

Update on Wireless RB2 Roll-out

Inspire Net is presently connecting both the Woodville and Dannevirke water supply plant sites with fibre connections. These potential connections were built into the design for the inter-town fibre project in 2008. Inspire Net will now have access to superior sites for their upgraded wireless relay under their Rural Broadband Initiative 2 (RBI2) contract. It assists Council in respect of permanent secure connection for telemetry data and site security.

Many of Inspire Net’s rural wireless towers are being upgraded this calendar year and they are now about to start upgrading customers onto the 20mbps new radios and higher speeds. They are presently upgrading the first leg of our main Tararua wireless tower from Dannevirke to Porangahau to Akitio, and upgrades for all those customers will start in early May. Two larger towers are targeted for completion in Woodville and Eketahuna before winter.

Local Government Pacific Programme

The Pacific Technical Assistance programme is likely to see increased central government support due to changing geo political circumstances and as our initial assistance starts to see results.

Our neighbouring countries need our local government help and experience. We often forget that New Zealanders are frequently leaders in our fields and that this occurs at many levels due to our history, size, opportunities to experiment and our interest to test those boundaries. We can now try to build on what has already been achieved in the programme.

An example, not yet even explored with such a programme is our Tararua Go! Project, alternative land use programme, which is equally of relevance and likely interest to our neighbours.

More recently, we have been contributing, to the Local Government New Zealand (LGNZ) report on next year’s programme for South Pacific assistance. It is important for those nations that we can and do assist them. It is important for New Zealand’s reputation to also assist, because we gain strength from each other and the diversity between nations. We will know over the next few months how the future programme will be received in respect of what future ways we may be able to support the LGNZ Pacific Technical Assistance programme.

Provincial Growth Fund

A recent informal meeting was held between Council staff and representatives of Ministry of Business/Innovation and Employment/Ministry for Primary Industries (MBIE/MPI) and Accelerate25 to primarily discuss land use optimisation opportunities. This was in regard to the Government’s recent announcement to provide funding for the establishment of the Provincial Growth Fund. A range of project opportunities was discussed and these are being explored further to enable these to be considered by Council in the coming months. One initial example of matters discussed was the Go! Project feijoa crop data that may provide further opportunity for development of this crop in the district.

Road Safety Summit 9 April 2018

The Associate Minister of Transport, Julie Genter, held a summit event recently for local government on the Government’s strategic direction for road safety. The Government is targeting zero road deaths as an aspirational target. The strategy is to be called “Vision Zero” and is considered audacious but no other sector accepts hundreds of deaths annually as Business As Usual. Significant development of policy and funding allocation changes are being considered with the Minister noting “nothing is being left off the table”. Funding previously allocated to roads of national significance is being considered for reallocation to safety and maintenance of local roads, including footpaths. Driver licensing, speed limits, public transport, technology, policing and separation barriers are all matters that will be included in the potentially difficult public discussion.

Electronic Retail Sales

Tararua growth remains more than solid at 6.6% over the prior year and above that of New Zealand. The Ruapehu District has been a stand out in the Region for growth in electronic card spending over the prior year data with a 23.0% increase. It is tapping into its raw landscape to build on its tourism opportunities. The Tararua has these opportunities also. We are currently working on how to capitalise on these and are excited by what the Ruapehu District is achieving.

There was strong growth in spending nationally, with an increase of 6.3% from March 2017, the highest annual increase since February 2016 (when growth was boosted by the Leap Day). There was also good growth in Whanganui District (10.1% increase) and Manawatū District (13.0%). Palmerston North was the only council in the region with an increase (5.7% increase) below the national growth rate, with food retailing spending in the city continuing to lag the national growth rate.

Economic Development and Communications

Economic Development

Asia Strategy

The Economic Development Portfolio group met with Simon Appleton of Eastern Bridge to discuss the development of an International Relations Strategy for Asia. A draft strategy has been sent to group members and Simon will return to the May meeting for further discussion.

Source to Sea

The Economic Development and Communications Manager met with a group from the Source to the Sea project. This project is supporting biodiversity and economic initiatives connected to the Manawatu River. Discussion centered around their proposed submission to the Long Term Plan.

Business

Tararua Business Network (TBN) clients and numbers of new TBN clients, year to date including March:

Total 29

New Business 6

New Idea 19

Existing business 4

Place in Tararua that new TBN clients are from:

Dannevirke 18

Woodville 3

Pahiatua 5

Eketahuna 1

Eastern Townships 1

Other 1

Marketing

Events/District Marketing

The Economic Development Department has just finished another busy season of events, taking the opportunity to profile our district at the NZ Rural Games, Central District Field days & COVI Motorhomes and Caravan Super Show.

For COVI and Central District, we created a passport that offered visitors discounts for a few places within our district. We also used these passports as a way to track how many people are visiting our district after talking to us at these events. This was achieved by adding a code to the passports that specified whether they came from Central District or The COVI Motorhome Show.

We would like to thank all of those who help promote Tararua District; each and every one of you have made the district proud!

Hilux NZ Rural Games – Palmerston North

This year was the first year the Tararua District Council attended the Hilux NZ Rural games in Palmerston North’s 2 day event. An estimated 30,000 people attended, including competitors from all over New Zealand and Australia and the general public. At this event we engaged in a variety of conversations about interesting things to do in the district. Pull-up banners displaying Waihi Falls and Ferry Reserve helped to start conversations with the public, and we handed out around 200 Visitor Guides to people who were very interested in venturing into our area.

Central District Field Days – Feilding

We tried something different this year for the Central District Field Days three day event. This allowed us to profile the district and the two main tourism attractions, Pukaha Mt Bruce and the Tui Brewery. Working strongly with Pukaha Mt Bruce and the Tui Brewery we developed a stand to show some of the attractions unique to our district.

Visitors to the Stand were from the Areas shown below

Community

Gallery of History

We coordinated a morning tea for an American bus tour group at the Gallery of History in Dannevirke. We are hopeful this may lead to other stops by the tour company in future.

Fusion

The Economic Development and Communications Manager hosted a hui for the Fusion group. Fusion is a youth development initiative linked into Rangitane and the Tararua Youth Service and consists of 15 young people. The hui talked about Council’s activities and the Long Term Plan. The group will meet again to consider a submission for the Long Term Plan.

Tararua i-SITE Visitor Information Centre

Welcome Packs

A total of 27 Welcome packs were sent during March 2018, 5 of these were sent outside of the district.

Tararua Creative Communities

The Tararua Assessment Committee for Creative Communities NZ met recently to allocate funding. The total amount of funding given out was $7,629.75. The applicants were given funding towards their projects as listed below:

Name	Project	Cost
Sarah Watson	Short film on Akitio based on James K Baxter’s poem ‘Akitio’	$2,266.00
Toro Pikopiko Puppets	Rock Art Puppet Show - 3 performances and 3 workshops	$2,000.00
Te Wananga o Tamaki Nui A Rua	Kapa Haka Festival	$1,363.75
Dannevirke Art Society	Annual Art Exhibition	$700.00
Dannevirke A & P Association	Photography Section – Annual Show	$1,300.00

Funding rounds are held twice a year and the next allocation will be August/September

COVI Motorhome and Caravan Supershow – Auckland

The i-SITE Manager attended the COVI Motorhome and Caravan Supershow with the Economic Development & Communications Manager. Visitors to the show were very interested in visiting Tararua. The majority of these people were motorhomers that had traditionally travelled south via SH 1 and were keen to explore Tararua, Route 52 and SH 2.

Which towns had they visited?

Regulatory

Executive Summary

Comments

§ Alcohol Licensing Comments – Pahiatua Fight Night was held on Saturday, 24 March. It was a near capacity crowd of 800 and a successful event with no significant issues.

§ Animal Control Comments – infringement fines have been issued for dogs known to be unregistered and that have been checked. We will be doing a review of property sales/dates to remove the dogs gone no address and undertake property checks on others. We have a list of seizures to be done on the others.

§ Health Comments – The Environmental Health Officer has worked with food businesses in sector two to transition to the Food Act 2014. There are four remaining food businesses still to submit their applications. Also attended the Risk Compliance, Control and Audited Course at the Tararua Business Network.

§ Planning Comments – The Senior Planning Officer is scheduled to go on maternity leave from 25 May 2018. Tararua District Council has appointed a new Planning Officer to start on 7 May 2018.

Alcohol Licensing Statistics

District Licensing Committee Activity

Application Type	Applications Received	Applications Granted	Applications Refused
On Licence - New
On Licence - Renewal
Off Licence - New
Off Licence - Renewal	1
Club Licence - New
Club Licence - Renewal
Manager Certificate - New	6
Manager Certificate - Renewal	11
Special Licence	9	3
Temporary Authority - On
Temporary Authority - Off
TOTAL FOR MONTH	27	3
TOTAL FOR YEAR (from 1 July)	126	58	0

Animal Control Statistics

Dog Impounding

Reason for Impounding	Total for Month	Total for Year (from 1 July)
Roaming	14	147
Unregistered	3	14
Roaming and known to be unregistered	2	34
Rushing		3
Barking		3
Failure to comply with classification - Menacing
Failure to comply with classification -Dangerous
Failure to comply with Bylaw
Attacking - Person		6
Attacking – Stock		1
Attacking - Domestic Animal		11
Attacking - Protected Wildlife
Released to Council	1	23
Welfare – Dog		15
Welfare – Owner Note 1	1	1
TOTAL	21	258

Note 1: Dogs are only held where a request is made by a welfare agency i.e. district health board, and where holding the dog is expected to improve compliance and public safety in future.

Resolution of Impounding	Total for Month	Total for Year (from 1 July)
Returned to Owner	17	166
New Owner/Rehomed	5	60
Destroyed	2	30
TOTAL	24	256

Registration Status

Classification	Registered	Unregistered	Total
Dangerous Dog	11	1	12
Preferred Dog Status	388		388
Rural Domestic Dog	1866	32	1898
Urban Domestic Dog	1019	66	1085
Working Dog	3231	84	3315
TOTAL	6515	183	6698

Building Statistics

Building Consents Processed

Pool Inspections Performed

	Total Inspections *Note 1*	Total Passed	Total Failed *Note 2*	Total Removed *Note 3*	Total Pools	Total Pools Requiring Inspection	% Inspected
July	10	4	1	5	194	52	19.2%%
August	0	0	0	0	0	52	0
September	0	0	0	0	0	52	0
October	0	0	0	0	0	52	9.6%
November	4	1	0	3	194	52	0
December	0	0	0	0	0	52	0
January	19	16	2	1	194	52	36.5%
February	14	7	6	1	194	52	26.9%
March	0	0	0	0	194	52	26.9%
April
May
June
TOTAL FOR YEAR (from 1 July)	47	28	9	10	194	52	92.25%

General Inspection Statistics

Illegal Dumping Collection

	Tonnage	Transfer Station Cost ($)
July	0.52	102.00
August	0.610	146.01
September	0.910	205.59
October	0.300	81.05
November	.300	42.50
December	.260	25.70
January	.490	152.50
February	.510	108.10
March	.730	110.30
April
May
June
TOTAL FOR YEAR (from 1 July)	4.63	973.75

Health Statistics

Registered Premises Inspections

	Total Inspections	Total High Risk Food Inspections	Total Low Risk Food Inspections	Total Food Control Plan Audits	Total New Business Registered	Total Business Closed	Total Registered Premises	Number to be Inspected in Financial Year	% Inspected
July	9	0	0	9	1	2	145 Note 1	117	6%
August	6	3	1	2	0	1	144 Note 2	117	4%
September	8	5	0	3	1	1	142 Note 3	117	5.4%
October	9	4	1	4	1	0	141 Note4	117	6%
November	2	2	0	4	0	0	141	117	4%
December	6	0	0	6	1	0	140 Note 5	117	4%
January	9	3	4	2	3	0	139 Note 6	117	7%
February	18	2	9	7	1	2	135 Note 7	117	13.3%
March	7	3	1	3	1	0	136	117	5.9%
April
May
June
TOTAL FOR YEAR (from 1 July)	74	22	16	40	9	6	136		63.2

Note 1: Two businesses were not required to continue registration – Food Act 2014

Note 2: One business closed and ceased to trade (Dannevirke Meat Company)

Note 3: Notified that two registered business registered with the Ministry for Primary Industries

Note 4: One business closed and ceased to trade (Ormondville Tavern)

Note 5: One business closed and ceased to trade (Ruahine Stylists)

Note 6: One business closed and ceased to trade (Royal India Restaurant)

Note 7: Total number registered businesses recalculated numbers stated in July 2017 may have been incorrectly calculated

Planning Statistics

Resource Consents Processed

Note 1: Statutory limits are:

- 20 working days for non-notified consents without a hearing.

- 100 working days for limited notified consents with a hearing.

- 130 working days for public notified consents with a hearing.

Library

Executive Summary

During March Heather McVeagh (Woodville Service Centre and Library) retired. Heather left early due to family commitments and currently the Woodville service is sole charge but being backed up by Dannevirke Library team members. Heather came to us from National Library in Palmerston North, and during her time working with Leilani at Woodville, she was able to pass on library skills and knowledge to her colleagues. Recruitment for her replacement is underway.

New staff member Fiona Cammock started work on 9 April. Fiona’s role is a roving one and she will work out of all Library and Service Centre sites once trained. Fiona’s role will allow better resilience and cover with staff absences across the district. By being dual skilled, she will be able to assist with all front line positions.

Planning

Children’s Term One Holiday Programme

Registrations have opened for the Term One holiday programme. The Robotics sessions will be run twice daily at each branch or as demand dictates.

World Book Night

World Book Night is a UK national celebration of reading and books that takes place on the 23 April every year. This year, the celebration is going global. Each of our sites will stay open for an additional hour at the end of their working day. A Book Swap event is planned during this time.

National Simultaneous Storytime

The Tararua District Library will be taking part in this event. Year 1 & 2 school children will be invited to each library to listen to Hickory Dickory Dash by Tony Wilson as well as other activities.

Delivery

Author Visit – Mark Vette

Author, Mark Vette and his dogs Reggie and Thomas held a talk at the Dannevirke Library. Nearly one hundred people attended this event. The Library partnered with FosterBrook to ensure Mark’s book was available for purchase by any interested attendees, and they sold out of all copies. There was a minor technical issue with the microphone during the talk, but with that exception, the feedback for the event was extremely positive.

Stocktake

The library has completed a stocktake using the new RFID technology.

Eketahuna Money Exchange

Further to the briefing with Councillors, Council staff worked with the owner of the Eketahuna Four Square to enhance the current ATM service offered from this business such as increasing the withdrawal limits and ensuring a suitable float. This has enabled us to remove this risk from staff by ceasing the Money Exchange Service supplied from the Eketahuna Service Centre and Library.

The current Service Centre / Library opening hours and all other services will remain unchanged. A preschool programme will be introduced at the start of Term 2, and other library programmes will also be added to the service over time. Staff will have the resource to run these programmes utilising the time that was previously taken up by Money Exchange transactions.

Council staff are discussing with a provider whether they would do a hole in the wall style ATM with the Four Square Manager. This would allow for a 24/7 service to the township.

Professional Development Plans

Initial work for this has begun with information being sent to all team members. Throughout April and May, team members will work with their manager to develop their individual plans.

Emergency Management

School Radio Programme

Radio training for senior students was carried out at Weber School and Totara College this month. This training enables the students to carry out the weekly radio checks with the Civil Defence VHR radio that is situated within their school. As part of the training, students were given a lesson on Civil Defence and what it means to the community.

Psychosocial Support Meeting

Paddy Driver and Angela Rule attended a psychosocial support coordination meeting run by the District Health Board. It involved all of the Government agencies responsible for providing health assistance during an emergency. Interestingly, Tararua District Council was the only local authority represented at the meeting and the group were very interested in our point of view considering we are the ones who initially provide psychosocial first aid at the coal face during an event. The key thing we got from the meeting was being able to meet those in the other government agencies and to set up a relationship. For example the Ministry of Social Development (MSD) Regional Commissioner for the Central Region is coming to Dannevirke for a meeting with Local MSD staff and our Civil Defence Welfare staff to discuss cooperation during and after an event and how this will work.

Recreation and Sports Report

Tararua District Council

· The Tararua Recreation advisor role was advertised internally at Sport Manawatu and we are pleased to officially announce that Kelly Christensen has been appointed to the position.

Kelly is already part of the Sport Manawatu team as the Bush Multisport Facility Manager and until this position is filled, Kelly will be working a 50/50 split between the positions commencing Mon, 26 April.

Sport Manawatu has worked closely with the Bush Multisport Trust Board and TDC Contract Manager to ensure that communications were open and transparent.

Kelly can be contacted via kellyc@sportmanawatu.org.nz or 0274534344

· Guy Barton has now been employed as the Regional Workforce advisor, and will be responsible for building capability and capacity of volunteers in the region. Guy has previously worked at Counties-Manukau Sport and with Touch New Zealand. He was also born and bred in Dannevirke.

· The Secondary School Sport Advisor (SSSA) assisted and facilitated the following:

o The SSSA assisted Tararua College in co-hosting the Manawatu Inter-Secondary Schools Athletics Meet with Tu Toa Tai Wananga. 480 students entered the event. Notable results from Tararua College athletes included: Leah Powick winning the Intermediate Girls 100m and 200m sprints, Jamie Davidson winning the Para 100m, 200m sprints and shot put, and Dylan Gibson winning the Intermediate Boys 100m, 200m sprints and Long Jump.

Note: Dannevirke High School compete in the Hawke’s Bay Regional Athletics Championships.

o The SSSA met with Luke Baird, Umpire Development Officer at Hockey Manawatu to discuss the development plan for umpires in the Manawatu, Tararua and Horowhenua districts. Principals haven’t been satisfied with the cost and service in the past. There is a KiwiSport project being created by Hockey Manawatu to assist with the cost of the programme and Luke has assured the Principal Group that their students will be included in plans going forward. Schools need to pay umpires for their time directly now as Hockey Manawatu has stopped this service.

o Dannevirke High School was successful in their KiwiSport application for travel assistance to support sporting opportunities. A total of $7,000 has been granted to reduce the barriers to sport participation.

o Tararua College applied for two KiwiSport projects, travel assistance totalling $7,000 and a community focused sport participation initiative also worth $7,000. Both have been successful. The project is around providing Bridget Bailey extra time to coordinate teams to enter community sport competitions at the Bush Multisport complex.

• Sport Manawatu General Manager along with the Tararua Recreation advisor met with the Principal from Eketahuna Primary and Charlie Death (Community Champion) regarding sport and recreation outcomes for the students. We are investigating teacher training and sporting opportunities for the 2018 annual period.

• Sport Manawatu General Manager along with the Tararua Recreation advisor met with Jack Boettcher, President of the Eketahuna Golf Club to discuss options to support a Kiwisport project engaging young people into a junior golf programme.

• The Physical Literacy advisor has collected the Young Peoples survey sent out to targeted schools in the district. The schools included Huia Range, St Josephs, Eketahuna, Woodville and Pahiatua. The survey will give invaluable insights into what sport and recreation activities children aged 5 – 18 years do and where Sport Manawatū can focus their priorities. The schools were a mix of engaged and non-engaged schools of our SportStart programme.

• The Community Sport & Recreation Team Leader has been in discussions with Maxine Walshe from the Police to investigate partnership opportunities around her cycling education programme. As a result, our Active Transport advisor will be assisting her in Ballance School, in addition to supplying extra bikes for the kids to use.

• The Regional Workforce advisor discussed a KiwiSport application with Bush Junior Hockey as the KiwiSport workshop scheduled in Dannevirke was cancelled.

1. Recommendation

1.1 That the report from the Chief Executive dated 18 April 2018 concerning an update on key projects and items of interest to the Council (as circulated) be received.

Attachments

Nil.

Submission Number	Name	Time
9	Tim Delaney for Ruahine Kennel Association	2.23 to 2.33 pm
11	Rubina Hallager	2.34 to 2.39 pm
12	Annelise Hallager	2.40 to 2.45 pm
13	Tony Rhodes	2.46 to 2.51 pm
16	Peter Greatbatch for Akitio Beach Community and Ratepayers Association	2.52 to 3.02 pm

*General subject matter to be considered*	*Reason for passing this resolution in relation to each matter*	*Ground(s) under Section 48 (1) for the passing of this resolution*
*Metered Water Charges Write-off Request*	*To protect the privacy of natural persons*	*Section (1)(a)(i)*
*Civic honour nomination*	*To protect the privacy of natural persons*	*Section (1)(a)(i)*

7.1	Wackrow Memorial Youth Award (Item 7.1)
7.1.1	A guest speaker is still to be finalised for this year’s Wackrow Memorial Youth Award.
7.2	Youth (Item 8.3)
7.2.1	It is proposed the development of a new skate park in Dannevirke is progressed under the umbrella of an existing charitable community organisation structure.
7.2.2	This will facilitate the ability to undertake fundraising to enable the project to proceed, and the option of this being coordinated through Dannevirke Multisport Complex Incorporated is being pursued.
7.3	Tararua District Road Safety Group (Item 9.3)
7.3.1	Horizons Regional Council is to erect a sign going out to Umutaoroa Road to reinforce the speed limit and need for motorists to slow down when travelling into Smith, Ruahine and Guy Streets areas.
7.3.2	Yellow lines are still to be painted outside McDonalds Family Restaurant and Mobil Dannevirke on the state highway (High Street) to help improve road safety visibility in that location.
7.4	Adelaide Road Walkway (Item 7.2)
7.4.1	Tararua Alliance has undertaken spraying to maintain the Adelaide Road walkway.
7.4.2	Further progress on this project is dependent on the group involved arranging a contractor to undertake the next stage, and they have around $10,000 available for this purpose.
7.5	Railway Crossing By BP Connect Service Station (Item 15.2)
7.5.1	It is noted Dannevirke Police are investigating an incident involving theft of the batteries that operate the railway crossing barrier arm located by BP Connect service station.

9.1	Tararua Community Youth Services
9.1.1	Board Member Hynes reported Tararua Community Youth Services governance board has forwarded a submission to Council concerning considering future options regarding their premises in Dannevirke.
9.1.2	This recognises the Carnegie Community Centre (which has been identified as an earthquake-prone building) is owned by Council and tenanted by Tararua Community Services on a non-commercial rental basis.
9.1.3	Their submission will be presented to Council for discussion through the 2018/2028 Long Term Plan consultation process.
9.2	Dannevirke Chamber of Commerce
9.2.1	Board Member Hynes reported the next after five’s meeting will be held on 11 April 2018 at 5.15 pm in the Tararua Business Network building, with the speaker being the Council’s Economic Development and Communications Manager.
9.3	Dannevirke Brass Band
9.3.1	Board Member Spooner reported Dannevirke Brass Band will be undertaking a working bee next month, and is getting ready to provide support at various Anzac Day services within the district.
9.4	Dannevirke and District A and P Association
9.4.1	Board Member Spooner reported on recent events that occurred at the A and P showgrounds, with the forthcoming small holders auction held on 14 April 2018.
9.5	Dannevirke Information Centre
9.5.1	*That the Board cover from its discretionary funds the costs of renovating the Viking icon situated on the Town Hall building where the Dannevirke Information Centre is based.* Macdonald/Hynes Carried

6.1	Roading (Item 8.3)
6.1.1	The Mayor is following up with Ross I’Anson of the New Zealand Transport Agency the disappointing condition of new tarsealing work undertaken on State Highway 2 in the Eketahuna town centre.
6.2	St John Service Awards (Item 16.3)
6.2.1	The Chairperson attended the presentation ceremony for St John service awards in Masterton on 2 March 2018, and was the recipient of an award at that event.

10.	Anzac Day Community Concert
10.1	The Chairperson tabled for board members information the proposed programme regarding this year’s Anzac Day community concert held in the Dannevirke Town Hall on 25 April 2018 at 3.00 pm.
10.2	Board members will assist with front of house arrangements, decorating the Town Hall and putting out chairs for this event.

11.	Dannevirke Spring Festival
11.1	Board members will consider community organisations to contact and ascertain their interest in being involved with future arrangements for Dannevirke Spring Festival events.
11.2	This will enable a register to be developed for this purpose and a programme of events is determined to coordinate the attractions planned to be held.
11.3	It is intended this will lead-in to Labour Day weekend when Dannevirke Chamber of Commerce market day is held, and Totara College garden and craft expo follows that event.

14.1	Footpaths
14.1.1	The Deputy Chairperson is to submit a service request regarding the condition of footpaths in areas where maintenance is required.
14.2	Bike Stand
14.2.1	The Board agreed to provide a bike stand on the corner of Barraud and High Streets outside NZCU Baywide Dannevirke, and will pay the costs of purchase and installation from its discretionary funds.

8.1	MidCentral District Health Board elected member Diane Anderson and Tararua Health Group Chief Executive Officer Sharon Wards were not available to attend the meeting for this item of business.
8.2	Their attendance will be invited at the Board’s next meeting to discuss the shortage of general practitioners at Eketahuna Health Centre.
8.3	The following details emailed from Sharon Wards provide an update on this matter: · Recruitment issues for general practitioners across the district are being experienced. During the latter half of 2017 four general practitioners left Tararua Health Group, two of whom were based in Pahiatua. · Some short-term locums from overseas have been secured plus a permanent general practitioner and part-time nurse practitioner, and focus is being directed to recruiting new resources for Pahiatua. · Dr Kylee Finn (who had been servicing Eketahuna clinic) is gradually returning to part-time capacity following maternity leave. · Tararua Health Group Board is undertaking a strategic review of its services to determine a long-term strategy, and the intention is to address general practitioner capacity as quickly as possible.
8.4	Adrienne Dempsey (Eketahuna Health Centre Trust Board Chairperson) attended the meeting and outlined her views on Eketahuna Health Centre resourcing, including reference to the following matters: · There is a national shortage of general practitioners, and this situation has occurred for many years. · Options are being looked at to engage nurse practitioners and other clinicians to be employed at Eketahuna Health Centre. · Avenues are also being pursued to attract a general practitioner to Eketahuna Health Centre. · The use of video conferencing to support the treatment of patients has potential to be of assistance.
8.5	Board members are invited to attend Eketahuna Health Centre open day on 16 June 2018, and celebrate its thirtieth anniversary of providing health services to the community.

9.1	Eketahuna Returned and Services Association
9.1.1	The Chairperson and Board Member Wilson attended the annual general meeting of Eketahuna Returned and Services Association.
9.2	Eketahuna Our Town Incorporated
9.2.1	Board Member Wilson circulated for board members information a copy of the 8 March 2018 Eketahuna Our Town annual general meeting and committee meeting minutes.

11.	Anzac Day
11.1	The Chairperson reported New Zealand Army Tenth Transport Company from Linton will be undertaking some projects in Eketahuna on 13 April 2018.
11.2	Board Member Wilson outlined the intended arrangements for Anzac Day civic ceremony held in Eketahuna.

12.	Alf Rowden Humanitarian Award
12.1	An item will be included in the community newsletter to invite nominations for this year’s Alf Rowden Humanitarian Award.
12.2	The closing date for nominations is 18 May 2018, and these will be received at the Eketahuna Service Centre/Library and forwarded to the Governance Manager for presentation to the Board.

13.	Eketahuna Playgroup
13.1	Skye White (Eketahuna Playgroup) and Melinda Cowe (Eketahuna School Principal) attended the meeting to discuss the future of the playgroup, including reference to the following matters: · Eketahuna Playgroup has been informed the building it currently uses (the old playcentre next to the train station) is on the Ministry of Education disposal list. · At some point this year that building will not be available for use by the playgroup, and they shall need to vacate the premises. · Playgroup and Paua (in-home child educators) are the only early childhood education options accessible to the Eketahuna area, and the next such nearest facility is in Pahiatua. · Early childhood education is extremely important for all children to learn important skills, and it benefits them and their family in many ways as a valuable community service. · As a result of this situation the playgroup needs to secure a suitable centrally located venue, and in the interim it has arranged to temporarily use Nireaha Hall for up to twelve months. · A steering group is being formed to investigate options for a long-term venue, and possibilities identified at this time are Eketahuna Community Centre subject to modifications or developing a purpose-built building.
13.2	The Board agree to support Eketahuna Playgroup in their endeavours to find appropriate long-term accommodation, and will provide the opportunity for their representatives to speak at the public meeting on 15 May 2018.
13.3	Board Member Eagle will represent the Board on the steering group being formed, and Cr Johns will act as Council liaison contact for this purpose.

14.	Pahiatua Community Services Trust
14.1	The Board note the Pahiatua Community Services Trust older persons needs assessment forwarded by Board Member Eagle for its reference and information.
14.2	It is intended this matter shall be presented to Council at a future meeting, and the Governance Manager will arrange for this to occur.

15.	Eketahuna Swimming Pool Upgrade 2017/2018
15.1	Board Member Eagle reported planning is progressing on the Eketahuna Swimming Pool upgrade project, and shall be discussed at the public meeting on 15 May 2018.

16.	Chorus Building Project
16.1	Congratulations are conveyed to Board Member Eagle and all those involved in completing the first stage of the Chorus building project.
16.2	A very successful event was held to celebrate the opening of the Chorus building 3D art design, and this has generated much interest in this unique Eketahuna attraction.
16.3	Board Member Eagle reported a sign is being made to promote viewing the Chorus building, and an application has been submitted to the Board’s General Assistance Grants Scheme seeking funding for stage two of the project.
16.4	This involves making secure display cases for artwork to be mounted onto the wooden façade along the “bush walk life feel” walkway opposite the Pukaha Mount Bruce images in the five large windows.
16.5	Rangitane o Tamaki nui a Rua iwi is considering undertaking a carving as stage three of the project, and initial discussions have been held regarding their proposal.

Woodville Street	Valuation Reference	Title
49 Vogel Street	11450/20200	TOWN SECS 72 73 - SEC 73 INT IN R/W
16 Atkinson Street	11450/20001	TOWN SEC 79 WOODVILLE - SUBJ TO & INT IN R/W
18 Atkinson Street	11450/20000	LOT 1 DP 20670