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Date
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:
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20 September 2017
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To
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:
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Mayor and
Councillors
Tararua
District Council
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From
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:
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Blair King
Chief
Executive
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Subject
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:
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Staff
Report
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Item No
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:
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11.5
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Reason for the Report
This report is to update Councillors on key projects and items of
interest for the period from 23 August to 20 September 2017.
Key
Points
Water Safety
Plans
Part of the Havelock North Drinking Water
Inquiry looked at how Councils deal with emergencies around Drinking
Water. To test our Water Safety Plans, I have asked our District
Resilience Manager to run a Civil Defence and Emergency Management scenario where
a water treatment plant is out of commission after a fire in the plant
room.
We have added another IT resource to ensure
Council can meet the 24 hour continuous water data monitoring requirements that
the Ministry of Health need.
At a Regional Level, all of the Councils
and Mid-Central Health (who employ the Drinking Water Assessors), are creating
a “Regional Action Plan” that highlights the status of each
treatment plant, the status of operational and water safety plans, and actions
needed to gain full credits under the Drinking Water Standards NZ. A
similar task as this was undertaken for the now discontinued ACC Employer
Scheme, to get all Councils successfully accredited to tertiary status.
Reflecting the project workload on what is now known as the Plant
and Property Team (previously Assets Group), they will focus on projects
relating to water and waste-water Headworks, whilst maintenance and Asset
Management of piped systems between consumers and these headworks, is under the
Tararua Alliance.
Procurement Training
We have engaged Frank Aldridge to run a two
day procurement workshop for staff from both the Tararua Alliance and Council
at the end of September reflecting the recommendations within the Annual Report
considered by Council last month.
Drone Capability
Council has now obtained the second hand main drone, with new
cameras that enable us to deliver improved survey
capability. Until now, we have been using a consulting
firm. The first key example of usage has been at the Route 52 drop-out
where 15 minutes of flying time has captured similar data to what 11 hours of
survey would have been required. The footage is converted into a 3-D
model that allows for easier explanation of risks and options.
Tararua Alliance
Executive Summary
The
Tararua Alliance team continues to be fully committed on business as usual
activities, response to the weather events, and other key projects such as the
Long Term Plan and Pahiatua Main Street Upgrade planning all keeping staff
occupied.
463
of the 565 flood damage sites from July’s storm event have now been
rectified and the core Tararua Alliance crews are transitioning back to
business as usual activities. We still have other crews, including
subcontractors, working on remaining sites and investigation, survey and design
work continues on sites requiring engineered repairs.
With
spring arriving and the summer construction season already close, preparation
for the pavement resurfacing and rehabilitation programmes is a high
priority. This includes investigation and design of the rehabilitation
sites, design of the surfacing sites, and completion of the pre-reseal repairs.
Council’s
draft programme, funding request and Transportation Activity Management Plan
was submitted to the NZ Transport Agency for the 2018-21 Land Transport
Programme in August. As was discussed with Councillors in the Long Term
Plan workshops, increased levels of service for drainage, unsealed roads and
vegetation control are sought, to mitigate the road networks vulnerability to
weather events, the predicted heavy vehicle increase due to logging, and
improve motorist safety.
Recently
the Tararua Alliance were awarded the Innovative Provider Award at the Tararua
REAP Adult Learning Awards ceremony. Continued education and development
of staff, regardless of age, is something we are passionate about and we have a
culture where personal and professional development is not only encouraged, but
expected. Through Downer, and some specifically for the Tararua Alliance,
we have access to a range of well-established programmes for Inspiring Leaders,
Maori Leadership, Technical and Project Management development, and Foreman and
Supervisor development. We also enjoy working with the local schools and
have recently begun a pilot initiative with Tararua College and Ucol, enabling
school students to achieve their Level 2 Certificate in Infrastructure Works
and gain practical experience whilst still at High School. Whilst
rewarding, recognition received through the award is very much a bonus.
Also
recently, we held a planting day at the Akitio rockwall site on River
Road. We had a number of Tararua Alliance staff and their families
volunteer their time, as well as some members of the public, spend a few hours
on Saturday 16 September to plant
more than 1,000 native trees and shrubs in the area. Despite the
changeable spring weather, the planting went well and we managed to get the BBQ
fired up for lunch.
Photos from the Akitio Rockwall planting
Roads
Maintenance
Pre-reseal maintenance
activities are well underway, with final pavement, surfacing and drainage
repairs being completed on sites planned to be resurfaced this construction
season. Carrying out these repairs will ensure a sound base for the new
seal and maximise its expected life, as well as minimising ongoing maintenance
needs and costs.
Changes are being made
with regards to our cyclic patrol activities. This includes a review of
the cyclic programme and additional training for our Patrolman. It is
being done with the objective of moving more towards proactive, rather than
reactive minor repairs and will be based on the roads classification –
with more frequent patrols on our higher classification roads to reduce the
number of customer requests.
With the spring wind
arriving and consistent rainfall, small slips and fallen trees are a common
occurrence around the rural network. Ensuring road accessibility is
restored and roads are safe is the key priority for us.
The warmer weather also
means vegetation growth starts to increase and the vegetation
‘high-cut’ is well underway in parts of the district.
Renewals
Investigations and
design of this year’s pavement renewals sites are progressing well, with
physical works on the first site (Weber Road) planned to begin in October
followed by two sites on Smith Road. Site specific pavement test pits and
pavement deflection testing required for pavement designs are nearly complete
for all sites. Our pavement design process will continue into next year’s
sites once this year is completed, with a view to planning at least one year
ahead.
Pre reseal repairs are
programmed for the coming months to align with physical works of resealing road
surfaces and ensuring long life solutions for new surfaces. Investigation
and design of Council car park pavements will be commencing soon and will be
based on our current forward works programme.
We are currently
awaiting a funding request approval through NZ Transport Agency for our LED
street lighting upgrade project to replace the outstanding street lights that
are not LED. 4Once completed this project will significantly increase the
efficiency and reliability of our lighting network.
A key project recently
completed was the dismantlement and removal of the old Rakaiatai rail
overbridge, between Dannevirke and Norsewood, which was replaced by a new
structure two years ago. Although the physical works only took three days
to complete, it required significant liaison with KiwiRail and prior approval
of multiple plans. The team worked around four train movements per day,
with a Rail Protection Office (RPO) onsite. Overall the project ran seamlessly
through having a well thought out and documented plan in place, and robust
health and safety systems to keep the team safe.
Rakaiatai rail overbridge, following
removal of old structure
Projects
Emergency Works
463 of the 565
identified flood damage sites have now been completed. 18 of these sites have
been assessed as requiring engineered design repairs (i.e. retaining walls) and
further investigation and design are currently underway. Multiple crews
continue with clean-up and basic repair type work.
The adjacent map
shows completed sites (in green), sites underway or programmed (in purple) and
sites requiring engineered repairs (in red).
We have recently
received the detailed designs for the remedial work on Riverdale Road, which
are being reviewed and work being planned.
The Akitio
rockwall project is 99% complete, with only minor clean-up work and pavement reinstatement
required. A planting day was held on 16 September, with more than 1,000
native trees and shrubs planted between the wall and road. Despite the weather,
there was a good volunteer turnout, by both Tararua Alliance staff and members
of the community.
Investigations continue at the Route 52 washout site between Tiraumea
and Alfredton. Council’s new drone was recently utilised at the site to
assist with surveying and the assessment of possible long term solutions (drone
output below). 15 minutes of flying team avoided over 11 hours of
traditional survey input time. Due to the on-going disruption this is
causing the farmers, the Works Liaison Committee will look at whether Council
should increase the budget to accelerate repairs rather than wait for drier
construction conditions. Unfortunately there is no simple solution, with
the existing 1.2 meter diameter culvert approximately 12 meters below the road
level and needing to be removed.
Huxley Street Footpath Construction
Our urban construction team is
working in Huxley Street, Pahiatua, building 140m of new footpath and kerb and
channel. This is being completed in conjunction with development of the new
skate park and is progressing well, with only the speed humps and the drinking
fountain left to install.
Huxley Street footpath construction
3Waters
Maintenance
August was another busy month, with 72
requests responded to. This included; 24 toby replacements, nine water lateral
leaks, two water meter installations, 28 minor water related attendances, one
wastewater main blockage, four minor sewer attendances and two stormwater minor
attendances. New water connections were also installed during August,
at Grey Street in Woodville and Tiraumea Road in Pahiatua, as well as a
stormwater connection in Sedcole Street Pahiatua.
A current concern is the number of issues with aluminium
tapping band failures. These have historically been installed across the
network, and are now failing due to corrosion (photos below).
Renewals
Physical work has been
completed at the Sedcole Street water renewal, between George Street and
Tiraumea Road in Pahiatua. Pressure testing and disinfection of the line is
arranged and planned to be undertaken the week starting 18 September, prior
to the line being cut-in and made live plus decommissioning of the existing
infrastructure.
We have also finished laying 75 metres
of new watermain in Neptune Street, Dannevirke. After investigating the
existing infrastructure we are now programming to replace the last hydrant on
this line due to the poor condition of this asset.
Neptune Street Watermain Renewal
Programmed to be completed next is the London Street sewermain
replacement, between Denmark Street and McCullum Street in Dannevirke.
Projects
Storm
Water Modelling
A report on network
performance was received from Opus in September. We are reviewing this to
identify critical locations in our networks and provide potential replacement
or renewal options. This report identified the historically known poor
performance of our networks in relatively small events, but now allows us to
quantify the needs based on evidence. A report was also received analysing our
initial capital concept projects and tangible measures on both
efficiency/performance and value for money. These concepts, and others
developed by the consultant, will now be scrutinised and developed in detail to
produce more justifiable concepts we can use for future capital planning of
each network.
Performance
Customer
Management
Over
the month of August, 156 customer requests were received for roading and 65 for
3Waters. Customer request response times continue to be well within the five
day requirement, with an average of 1.4 days for roading and 0.3 days for
3Waters during August.
Feedback scores also
continue to trend well, with an average satisfaction level of 3.8 out of 5 for
the month. The majority of concerns were regarding timeliness to complete
routine maintenance, although most acknowledged the situation relating to the
weather event.
Corridor
Access Requests
18 Corridor
Access Requests and 56 beforeUdig requests were submitted during the month of
August.
Traffic
Management
Fourteen traffic
management sites were formally audited during August, a mixture of Tararua
Alliance, subcontractor and third party sites. No sites were assessed as
‘Dangerous’.
Performance Framework
The results for July
are as follows:
|
|
KRA
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Name
|
Frequency
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Comments
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|
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RESULTS
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PEOPLE RESULTS
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Alliance Team
Safety
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Monthly
|
66 Safe Behaviour Observations (SBO)
were undertaken in July. A great result highlighting the ongoing commitment
to Safety and Zero Harm.
|
|
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Workplace
Health
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6 Monthly
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Loss time injuries (LTI) 0
Medical treated injuries (MTI) 0
Environmental incidents
0
|
|
|
CUSTOMER RESULTS
|
Timely Communications
|
Monthly
|
100% of all CRMs received were responded to on time during
July.
|
|
|
Effective Communication
|
Monthly
|
Average feedback score was 4.0 out of 5.
|
|
|
Minimise Operational Impacts
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3 Monthly
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One complaint and two compliments have been received during
the last three months.
|
|
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SOCIETY RESULTS
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Compliance with TMP
|
Monthly
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14 traffic management audits carried out in August; there
were no dangerous sites.
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Zero Harm – Environment
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Monthly
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Site safety audits results have all been to an acceptable high
standard.
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|
Key
Performance Framework Results – Non Financial Performance Measures
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Description
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Detail
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Unit
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August-17
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|
Alliance Team Safety
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Medical
Treated Injuries (MTI)
|
No.
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0
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|
Loss Time
Injuries (LTI)
|
No.
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0
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|
1st Aid
Treatments
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No.
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0
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|
Near Miss
Reports
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No.
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0
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|
Site
Observations
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No.
|
45
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|
TMP Compliance - Alliance Sites
|
Total Audit
Score
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No.
|
138
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|
Dangerous
Sites
|
No.
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0
|
|
Sites
scoring below 30
|
No.
|
4
|
|
Total No.
Sites Audited
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No.
|
6
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|
TMP Compliance - Non-Alliance Sites
|
Total Audit
Score
|
No.
|
22
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|
Dangerous
Sites
|
No.
|
0
|
|
Sites
scoring below 30
|
No.
|
2
|
|
Total No.
Sites Audited
|
No.
|
2
|
|
Overall Standard
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Total of
All Sites Audited
|
No.
|
8
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|
Total
Non-Compliant Sites
|
No.
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0
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|
Effective Communication
|
Total
Number of Customer Surveys
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No.
|
21
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|
Overall
Feedback Score
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Index
|
3.8
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|
No. Scoring
Below 3
|
No.
|
5
|
|
Timely Communication - 3Waters
|
Total
Number of Three Waters CRM Received
|
No.
|
65
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|
Average
Completion Time
|
Days
|
0.3
|
|
Total
Number of CRM open
|
No.
|
0.00
|
|
Number
completed within target
|
No
|
65
|
|
% Target
|
%
|
100%
|
|
% Carried
to following month
|
%
|
0%
|
|
% Completed
on Time
|
%
|
100%
|
|
Timely Communication -Roading
|
Total
Number of Roading CRMs Received
|
No.
|
156
|
|
Average
Completion Time
|
Days
|
1.4
|
|
Total
Number of CRMs open
|
No.
|
0.00
|
|
Number
completed within target
|
No
|
156
|
|
% Target
|
%
|
100%
|
|
% Carried
to following month
|
%
|
0%
|
|
% Completed
on Time
|
%
|
100%
|
Plant and Property Group
General
The team has
been heavily involved in developing the Long Term Plan with both capital and
operational budgets, as well as Asset Management Plans and reporting
requirements for the Annual Report.
We are
endeavouring to get on top of the yearly wastewater consent reports, water
compliance report, and water safety plan reports as well as the water demand
and conservation strategy. It is an extremely busy time, however the team
is continuing to make steady progress.
Staff were
asked by Ngati Kahungunu to visit Tararua College and talk to the students
about the district water and wastewater projects. The engagement with the
students seemed to be well received.
Ngati Kahungunu
and Rangitane have been asked to complete Cultural Values Assessments (CVA) for
Woodville, Pahiatua and Eketahuna Wastewater. These need to be completed
by February 2018.
Terry Lamb will
be starting with Council on 10 October. Terry will be our Wastewater
Treatment Operator and hales from Tauranga. We are looking forward to
Terry’s commencement with Council and adding his valuable skill set to
the team.
Thomas Kuggeleijn has been offered a
wastewater cadetship and we are in the process of signing the relevant
documentation. It will be a great benefit to Assets and the wider Council
to have Thomas on board.
Solid Waste
Eketahuna Landfill and
Transfer Station
The pre-cast concrete floor and wall for the new transfer station
have been put in place. Work will continue to compact metal around the
surrounding area and build the ramp up to the edge of the pit.
Rural Kerbside Collections
Council had indicated in the Long Term Plan
that it will exit from kerbside collection this year and let the private sector
provide this service. This being the case, Council’s refuse
collection contract with EnviroWaste (Budget Waste) ends on 30 September 2017.
EnviroWaste has now stated to Council that
it is not financially viable for them to continue to sell and collect their
yellow bags in Pongaroa, Akitio, Herbertville, Makuri and Alfredton due to the
small number of bags being sold and collected in these areas. EnviroWaste is
going to inform the residents in these areas through the Bush Telegraph and
individual letters.
Council’s contractors that currently
collect in Pongaroa, Herbertville and Alfredton have stated that they are
purchasing their own refuse stickers to sell and continue to provide a refuse
service within these three areas.
There is no contractor in Makuri or Akitio
that is willing to sell and collect their own stickers. The refuse service in
Makuri will cease as it is not economical to provide the service (12 - 15 bags
per month). Council’s current contractor at Akitio has come to a private
arrangement with the Akitio Camping Ground and local residents to collect and
transport their refuse to Pongaroa Landfill.
Given these issues, Council will extend the
collection of refuse in these rural areas (Pongaroa, Akitio, Herbertville,
Makuri and Alfredton) until 30 November or until the private sticker sales
start. This is consistent with our arrangement with EnviroWaste to
continue to pick up any Council stickered bags that may still be placed out for
collection in Dannevirke, Woodville, Pahiatua and Eketahuna after 30 September.
Woodville Transfer Station
Chris Southgate has completed the valuation
for the land that the Woodville Transfer station is on. Council will now
consider this valuation for the possibility of purchasing this land off Mr
Murray.
Utilities
Water Quality CRMs
Seven clarity
related CRMs were reported for the month of August; one was regarding the Pahiatua
water supply, which had rectified itself once water treatment staff contacted
the customer. The remaining six were related to flushing incidents in and
around the Queen Street area in Dannevirke and also Christian Street, where
regular flushing is continuing to take place.
One odour related CRM was also reported in
Christian Street, Dannevirke.
District Water Usage
|
August
|
Dannevirke Reservoir 2 Export
|
Pahiatua
Bore
Intake
|
Eketahuna
Plant
Import
|
Woodville
Plant Production
|
|
|
|
|
|
|
|
1/08/17
|
4093
|
485.61
|
468.2
|
1035.2
|
|
2/08/17
|
4068
|
128.36
|
418.5
|
1014.2
|
|
3/08/17
|
4293
|
503.47
|
435.2
|
1017.4
|
|
4/08/17
|
2134
|
6.71
|
388.0
|
1005.3
|
|
5/08/17
|
3423
|
54.64
|
506.2
|
1053.2
|
|
6/08/17
|
3379
|
655.21
|
375.6
|
1054.9
|
|
7/08/17
|
4226
|
652.21
|
464.7
|
1224.5
|
|
8/08/17
|
4055
|
4.06
|
349.8
|
1235.8
|
|
9/08/17
|
4129
|
600.18
|
475.6
|
1196.6
|
|
10/08/17
|
4165
|
542.12
|
419.4
|
1184.2
|
|
11/08/17
|
3875
|
580.58
|
421.7
|
1131.7
|
|
12/08/17
|
3240
|
271.2
|
437.2
|
1082.5
|
|
13/08/17
|
3472
|
574.76
|
498.2
|
1056.0
|
|
14/08/17
|
4093
|
581.78
|
441.2
|
1071.7
|
|
15/08/17
|
4047
|
575.15
|
464.0
|
1053.2
|
|
16/08/17
|
3985
|
562.29
|
452.2
|
1018.4
|
|
17/08/17
|
4122
|
488.48
|
495.5
|
1025.7
|
|
18/08/17
|
4054
|
146.90
|
454
|
1034.4
|
|
19/08/17
|
3297
|
639.86
|
517.8
|
1045.9
|
|
20/08/17
|
3140
|
420.92
|
476.7
|
1041.4
|
|
21/08/17
|
3802
|
21.46
|
512.3
|
1065.3
|
|
22/08/17
|
3641
|
529.44
|
478.8
|
1060.8
|
|
23/08/17
|
3541
|
542.57
|
465.7
|
1045.8
|
|
24/08/17
|
3560
|
625.76
|
458.0
|
942.8
|
|
25/08/17
|
3560
|
5.79
|
505.3
|
1022
|
|
26/08/17
|
3365
|
599.29
|
484.6
|
1056.3
|
|
27/08/17
|
3334
|
638.53
|
469.7
|
1076.0
|
|
28/08/17
|
3483
|
556.32
|
447.5
|
1051.8
|
|
29/08/17
|
3668
|
578.06
|
491.1
|
1047.8
|
|
30/08/17
|
3446
|
19.61
|
429.0
|
920.7
|
|
31/08/17
|
3484
|
647.22
|
430.4
|
1018.6
|
Dannevirke
The new
secured site for chlorine is underway at the treatment plant site.
Pahiatua
Water usage has
been high for a while. Detection Services are to be engaged to check the
old line from the Balfour pipeline for any water leaks.
A new
chlorinator pump is being fitted at the treatment plant. The pumps need
to be hooked up to the switch board.
The reconstruction of the weir at the
intake has been completed.
Turbidity levels in the river have hindered
the pipe installation as we have been struggling to maintain the reservoir
level due to the town demand. We have only been able to take minimal
water from the river to supplement the system.
The contractor
has started to re-shape the track and the alignment up to the new reservoir
site. Over hanging trees in the driveway are to be trimmed. Tasman
Tanks are to provide site requirements for the new reservoir so that the
earthworks can commence. The design is to be provided to Morris and
Bailey for pricing. We are waiting on Scanpower to supply a quote for the
installation of the power.
Eketahuna
We are
investigating adding a coagulant to the treatment process as from time to time
we are having a colour issue with the water. This may hinder our UV
monitoring, which is a compliance measure.
Wet weather
has hindered any chance of fitting the new restrictors on the farmers’
properties. Once the weather improves, we will get this underway.
Woodville
Although weather dependent, the work will commence again at the
impounded supply in early October. There is approximately 8,250m³ of cut to fill still required.
Waugh
Consultants have been engaged to start the 24 hour continuous monitoring
process to meet Ministry of Health reporting requirements. The Woodville
plant will be the first one to initiate this process followed by Dannevirke and
Eketahuna.
Water restrictions and ratepayer education through the Bush
Telegraph leading up to the warmer months will be organised. Restrictions
may need to be enforced a lot earlier than normal depending on stream flow
levels.
Norsewood
We are looking
to purchase a UV unit at the water softener process to help with compliance.
The contractor who was engaged to carry out
a water tank and infiltration survey has advised that the survey has nearly
been completed.
Akitio
The new treatment plant container and components have arrived at
Filtec’s workshop ready to be fitted out and assembled. This will
take 6-8 weeks to assemble. Tentative date for completion is 23 October
ready to be transported to Dannevirke for testing prior to sending to Akitio.
Wastewater
Resource Consents
The
consultation strategy for the Woodville Wastewater consent has been developed.
Horizons has been provided with the strategy and timelines to meet the April
2018 draft document deadline.
Dannevirke Wastewater Ponds
No.1 inflow
has nearly reached the necessary depth to float the baffles into place.
The manhole over the final outlet valve is to be installed. The valve has
been installed and is operational. Smith Engineering are making the
adjustments to the arms of the aerators ready for positioning of aerators on
the pond.
Dannevirke Membrane
replacement
The shipment of membranes has arrived
and are being stored ready for the installation once the construction of the
cassette cages is completed. Preliminary measuring and purchase of
pipework and tank covers is underway. WorkSafe has been engaged to ensure
the safety factor of the membrane cassette removal meets their requirements
around any confined space issues they may have envisaged.
These photos are of the existing
membranes and the existing outside frames will be re-used with the new
cassettes sliding inside the framing.
Pahiatua Wetlands
Consultation with
Iwi and recommendations from the draft document have been received.
The property
valuation has now been completed.
Property
Housing for the Elderly
78
flats are presently occupied; there is currently 1 vacant flat that is waiting
renovation, which is:
·
Ruahine Flats,
Woodville - We are looking to redo this unit
Ruahine Flats, Woodville
Staff members visited the Manawatu District
Council’s pensioner units in Feilding to look at their newly renovated
flats. These flats are run by a trust and some of the flats are of the
same vintage and style as the Ruahine ones, so ideas were discussed regarding
the proposed options available for the renovations.
Eketahuna Flats
Renovations in Flat 2 have been
completed. The flat is ready for the tenant to move back in.
Renovations continue in Flat 3. New
flooring has been laid in the bedroom, lounge and kitchen. The flooring
in the bathroom and toilet area has been laid around the existing wet shower
area. The vinyl layer is to visit the flat to see if new vinyl can be
laid around the wet area or whether the floor of the wet area needs to be
lifted and replaced. The ceiling also has black mould on it and will require
replacing.
Throughout the flat,
several of the wall linings have been removed and replaced. It is hoped the
stopper will begin stopping the bedroom and lounge next week ready for the
painter to come in.
Camping Grounds
Statistics
|
|
August 2017
|
August 2016
|
|
Dannevirke
|
311
|
184
|
|
Pahiatua
|
292
|
185
|
|
Woodville
|
47
|
Closed
|
|
Eketahuna
|
182
|
124
|
Eketahuna Camping Ground Additional Toilets
The Eketahuna Camping Ground additional
toilets have been started with half the concrete block walls completed.
The weather in Eketahuna has been very wet slowing the progress down. It
is envisaged that these will be completed before the busy camping season
starts.
Cemeteries
Statistics
|
August
|
Burials
|
Ashes
|
|
Mangatera
|
3
|
1
|
|
Mangatainoka
|
4
|
0
|
|
Pinfold Road, Woodville
|
1
|
0
|
|
RSA, Woodville
|
2
|
0
|
Ormondville
Cemetery
We are still experiencing problems with
the big Macrocapa trees that have been dropping large branches in the
cemetery. This has been causing damage to the fences and some headstones.
It is planned to remove all these trees and this has been budgeted for in the
next financial year.
Leases
A Deed of Licence for the Raumati Hall land
has been signed for 1 year expiring on 31 July 2018.
The Ormondville Grazing Permit closes on
the 21 September 2017.
Parks
& Reserves
Heavy rainfall has been experienced in the
Southern area and the ground is sodden. This has stopped the Contractors from
being able to mow in some instances.
Plantings have been completed in some of
the Dannevirke and Woodville gardens.
Community
Buildings
Ormondville Hall
The Fire Evacuation Scheme has been
approved for the Hall. To keep this current a Trial Fire Evacuation will need
to be completed every 6 months.
Trial Fire Evacuations
An evacuation has been carried out in the
Pongaroa Hall.
Strategy and District
Development
Information Technology
Council’s large IT project to complete
our eight-yearly replacement of network equipment is nearing completion.
Rollout of the equipment will take place to all Council sites over the next few
weeks.
Implementation of the Drone project is now
well underway with resourcing coming into place and equipment now
operational. The initial focus will be to establish processes and policy
on their use and application. However, they are already being trialled in
the field with our initial target weekly use of 1 hour flying time for each of
the three drones.
CCTV
Work on installing cameras at the
Dannevirke Community Hospital by the Dannevirke Promotion and Development
Incorporated Society is nearing completion. Inspire Net has been
undertaking the installation. They allow use of their fibre network for
this public community service at no ongoing cost.
Tararua Aquatic
Community Trust
Pool patronage has leapt for July and
August, with people returning to the Swim School programme.
The overall monthly numbers for the past
three years suggest that improvements made at the facility are starting to be
strongly reflected in patronage. With spring and warmer weather, people
are returning to the pool. A lot more promotion of the pool and its
programmes can be expected in the next few months.
2015 2016 2017
July 1,543 1,539 1,838
August N/A 1,120 2,405
At peak in February 2017, attendance is
4,602, indicating how seasons affect operations.
However, the operating costs have continued
to exceed budget, particularly in the salaries, training and maintenance areas
during the low use period. This is putting the Trust under financial
strain and the Trust has been working on a plan to remedy and reverse this
situation to put into effect over the next two months. The Trust
Chairperson, Brian Beale, is in close contact with Council on progressing this
plan.
Steam Cleaner
The new town steam cleaner has commenced
operations in Dannevirke. The results are remarkable and one area was
re-done as a test to establish whether grouting and the area would improve
further. The area on the corner of Barraud and High Streets showed yet
another improvement suggesting that incremental quality gains might be expected
to continue with each clean. This work is exposing areas of grouting
failure that will assist with the planned sand and reseal work in a few
years’ time.
Ward
Street, Dannevirke
Cleaned To
Do
Bluff Road
A proposal for a land swap at Bluff Road
corner between private land and Council road reserve will be presented to the
land owner in the next few weeks. Survey work will then be lodged with
LINZ and the legal transfer process will commence. This has already been
agreed to in principle between the parties and the Chief Executive. The
value of land area based on adjacent land value is very small, and less than
the legal and valuation work to complete the transaction. There is now
some urgency for this to be completed for the land owner. Progress will
be advised to Council next month.
Earthquake
Prone Buildings – Lotteries Commission Funding Eligibility
A representative of the Department of
Internal Affairs recently visited Council and Tararua Community Youth
Services. At the meeting a number of options to establish funding from
the Lotteries Commission for the Carnegie building on Allardice Street,
Dannevirke were discussed. The conclusion is that the building and its
purpose may meet the main criteria for a 66%, 1 for 2 subsidy, including the
value of any building gifted to a formal entity for this purpose.
To support an application, a full detailed
project budget is required and
at least two letters of support from community organisations that will use the
facility when it is finished. This process appears promising to
investigate further.
Lottery Community Facilities provides grants:
·
to improve or build new
community facilities, or
·
for studies to work out
if plans to improve or build community facilities can be achieved and will
benefit the community.
The aim is to get more people involved in community and
social activities, and to strengthen communities and bring people together by
helping to develop their community facilities.
Funding for outcomes
Organisations receiving grants are expected to show how
their community facility will help the community and:
·
increase the
community’s strength and its ability to look after its own needs and
achieve more
·
provide opportunities for
people to join in social, recreational, civil or cultural activities
·
reduce or overcome
barriers that prevent people taking part in those activities.
New or improved community facilities should help communities
to achieve their outcomes, including:
·
providing more or better
access to existing community services
·
creating more services,
or making a bigger range of services available
·
improving the ability to
respond to community needs
·
improving community links
and networks.
Economic
Development and Communications
Economic
Development
Business
Enterprise Woodville
The Woodville Business Email Group has
become Enterprise Woodville under the umbrella of Woodville Districts’
Vision. The new group is focused on events and activities that will bring
people to Woodville over the next few months. The first event is a train
excursion through the Gorge on 19 November. Carole Wilton at the i-SITE
has agreed to be secretary for the group.
Central Economic Development Agency (CEDA)
Mark Maxwell, Economic Development Manager,
met with CEDA CEO Linda Stewart and Karen Blair, Regional Business Advisor, to
discuss how both organisations can work more closely together.
Innovate
Competition 2017: Top 22 Announced
We're very excited to announce our finalists for
Innovate this year. These 22 lucky individuals will pitch to the mentors
on 18 - 19 September for their shot at glory!
|
Please, put your hands together for -
§ Rachael Farrell
§ Paul Charmley
§ Stephanie Buckeridge
§ Gerald Parker
§ Sophie Shrimpton
§ Norbert Reiser
§ William Waitere
§ Adele Sauer
§ Dion Lynch
§ Paul Simpson
§ Melinda Little
§ Kylie Love
§ Graham Lavin
§ Turora King
§ Mitchell Williams
§ Dwayne Hotereni
§ Arthur Chin
§ Alan McGee
§ Robyn Young
§ Chanelle O'Sullivan
§ Andrew Tripe
§ Jayson Herewini
|
|
Business Support
Angela Rule, Business Support, cold-called into a
new retail outlet, which had attracted attention on Facebook, and let the owner
know who and what the Tararua Business Network is and does. A time was
arranged for Angela to go back to the shop to discuss terms of trade for
selling items on behalf of homecrafters, a business plan, a contact for Inland
Revenue, and information about keeping a cashbook.
A young man came for advice for setting himself up
in self-employment in relief milking and fencing. Angela provided
contacts to Inland Revenue, ACC and Worksafe, and demonstrated the Inland
Revenue Tools for Business.
Angela visited a wooden toy maker, who had recently
moved to the district and had advertised in the Bush Telegraph, to let him know
who and what the Tararua Business Network is and does, and ask if there was
anything he wanted assistance with. As a result of the conversation, he
was given contacts for the Chambers of Commerce and Community Boards, and a
connection to the retailer mentioned above as a potential outlet for his toys.
Workshops and
Training Opportunities
Introduction to
Business Seminar (Inland Revenue)
This free seminar was presented by Inland Revenue on
23 August with seven attendees. The workshop focused on income tax; expenses
you can claim; good bookkeeping tips; business structures; GST and more.
The next Inland Revenue workshop,
“Understanding GST”, is scheduled for 27September in Dannevirke.
This set of two Inland Revenue workshops is
alternated between Pahiatua and Dannevirke over the course of the year.
Geographic Statistics (1 July 2017 – 30 June 2018)
Business assistance provided by the Tararua Business Network in the
2017/2018 financial year.
Use of Facilities (1 July 2017 – 30 June 2018)
Marketing
Eastern Bridge
A draft Asia Strategy has been provided to
members of the economic development portfolio group for initial consideration.
Feedback will be obtained at the next meeting in October.
Tui Brewery
Tour
The Tararua Business Network team accepted
an invitation to tour the Tui Brewery to become familiar with the venue.
Pukaha Mount
Bruce
Mark met with the Acting General Manager of
Pukaha Mt Bruce, Todd Jenkinson, to understand what is on offer.
Discussion centred around the potential marketing opportunities at Pukaha.
Community
Dannevirke
Multisport
Mark attended the Dannevirke Multisport AGM
along with the Deputy Mayor and Councillor Isaacson.
Gallery of
History
The Gallery of History in Dannevirke is
currently working through the consent process to erect signage at the entrance
to the town to promote the museum to visitors.
Marketing and Communications Administrator,
Kimberley Stevens, has been assisting the group with the design of their sign.
Community Event
Assistance
|
Independent, Community
Group or Organisation
|
Event
|
Assistance Provided
|
|
Gallery
of History (Terry Hynes)
|
None
|
Graphic
design for new roadside signage
|
|
Tararua
REAP
|
Adult
learners week
|
Prize
pack
|
|
TDC -
Animal Control
|
Raffle
|
Prizes,
for raffle
|
|
Tararua
REAP
|
Whanau
Day
|
Spot
prizes
|
Communications
Long Term Plan
2018-2028 (LTP)
LTP Community
Workshops
The Tararua Business Network team delivered
two very successful community workshops during the period. The Tui
Brewery workshop was facilitated by Frank Aldridge and The Hub workshop by Mark
Raffills. Well over 1,000 Post-Its were generated between the two
workshops and these are being compiled into a report for distribution.
Feedback from attendees and Council attendees has been extremely positive.
LTP - Tararua
College
Mark and Louise attended the Tararua
College Student Forum to begin an LTP consultation process with youth.
Bush Telegraph
The team, in conjunction with the Mayor, has
developed a new page design structure and process for publishing the Council
Bush Telegraph page each week. Feedback to date has been very positive.
Pahiatua Town
Upgrade
Mark has joined the Pahiatua Town Upgrade
Project Team and is liaising with Louise Powick (Pahiatua On Track Chair)
regarding community consultation for the project.
Civil Defence
Most of the team attended at least one of
the Civil Defence training offerings during the period.
Get Ready Week
2017
Get Ready Week is held every year to mark
the International Day for Natural Disaster Reduction (13 October).
The week that starts on 9 October this
year, is an opportunity for the Ministry of Civil Defence & Emergency
Management (MCDEM), Civil Defence Emergency Management (CDEM) Groups, partner
agencies and other organisations, to focus on public education and preparedness
activities.
This year's theme is “Stay Safe, Stay
Informed”.
We will be promoting the different ways
people can stay informed during an emergency – which radio stations to
listen to, which website and social media to follow, the importance of getting
to know your neighbours and knowing what to have in an emergency kit.
Websites
Council Operated Websites
§ Tararua Country (www.tararua.com)
See Tararua
i-SITE report for statistics.
§ Tararua District Council (www.tararuadc.govt.nz)
Page summary
from the last 30 days:
Social Media
§
Tararua i-SITE Visitor
Information Centre Facebook
See
Tararua i-SITE report for statistics.
§
Tararua District
Council Facebook (www.facebook.com/tararuadc)
Page
summary from the last 28 days:
Tararua
i-SITE
Welcome Packs
A total of 32
welcome packs were sent during August 2017, 10 of these were sent outside of
the district.
Creative Communities
Applications have closed with 7
applications received for the first half of the financial year. The
committee will meet on 19 September to consider the applications.
Mural
Quotes are being sought to replace the
mural behind the desk in the i-SITE with three images in the district that can
be removed easily and taken to trade shows.
Tararua.com
The team is working their way through the
website to update business listings.
Qualmark
Assessment
The i-SITE has achieved the Qualmark
quality assurance that is done by Qualmark (owned by Tourism NZ) and ensures
standards are met and a quality and comprehensive service is given.
Training
Famils in
Tararua
The team have completed two local famils
during August. A further famil of the coastal area will be held in
October.
Pongaroa Area
The Sheds accommodation at Track N Trail Adventures, Glenross Lodge,
Old School Lodge, Pongaroa Town, Mangatoto Reserve, Waihi Falls, Otapawa
Backpackers and Otapawa Farmstay. Lunch was enjoyed at Pongaroa Hotel
where the owner gave us an informative talk on the history of the Hotel and
town.
Woodville area
Visited: Digbys B & B, Reed Organ
Museum, Bettina’s B & B, Ruffit Lodge, Manawatu Gorge Walk, Ferry
Reserve, Coppermine Track, Awapikopiko Reserve and Historic Gorge Cemetery.
Tararua i-SITE and Information Centre Statistics
The Norsewood Information Centre was closed during July
|
|
Local
|
NZ
|
Overseas
|
|
August 2017
|
1577
|
471
|
79
|
|
August 2016
|
1633
|
515
|
128
|
Local, NZ and overseas visitors are down on last year
Accommodation & Travel Sales– Tararua i-SITE
Interislander and Bluebridge sales are up, and accommodation
bookings and Intercity bookings down this month.
Facebook
During this period, the i-SITE facebook posts reached 10,140
people and engaged with 4,130. There were 21 more likes of the i-SITE
page in the last month. Team use of Facebook to share information and
stories is increasing as they become more confident in doing this.
Google Plus
Rankers Camping APP
Regulatory
Alcohol Licensing
District Licensing Committee Activity
|
Application Type
|
Applications Received
|
Applications Granted
|
Applications Refused
|
|
On Licence - New
|
|
1
|
|
|
On Licence - Renewal
|
|
|
|
|
Off Licence - New
|
1
|
1
|
|
|
Off Licence - Renewal
|
1
|
|
|
|
Club Licence - New
|
|
|
|
|
Club Licence - Renewal
|
1
|
|
|
|
Manager Certificate - New
|
1
|
3
|
|
|
Manager Certificate - Renewal
|
4
|
|
|
|
Special Licence
|
5
|
6
|
|
|
Temporary Authority - On
|
|
|
|
|
Temporary Authority - Off
|
|
|
|
|
TOTAL FOR MONTH
|
13
|
11
|
|
|
TOTAL FOR YEAR (from 1 July)
|
28
|
23
|
|
Inspections of Licensed Premises
|
|
Total Inspections
|
Total Premises
|
% Inspected
|
|
July
|
3
|
3
|
3%
|
|
August
|
2
|
2
|
7%
|
|
September
|
|
|
|
|
October
|
|
|
|
|
November
|
|
|
|
|
December
|
|
|
|
|
January
|
|
|
|
|
February
|
|
|
|
|
March
|
|
|
|
|
April
|
|
|
|
|
May
|
|
|
|
|
June
|
|
|
|
|
TOTAL FOR YEAR
(from 1 July)
|
5
|
5
|
7%
|
Non Financial Performance Measures Year to
Date (from 1 July)
|
Performance Measures - Alcohol Licensing
|
|
Major
Aspect
|
Level of Service
|
Performance
Measure
|
2016/17
Results
|
2017/18
Target
|
Current Result
|
|
Community Outcome(s): Prosperous Economy • Collaborative
Council • Great Lifestyle
|
|
Public
Health
|
Protect Public Health by regulating the sale of alcohol
|
Percentage of licensed premises inspected annually for
compliance
|
Result
92%
Target
95%
|
95%
|
7%
|
Animal Control
General Matters
The new pound is
operating smoothly and running at close to capacity as the team follow up
unregistered dogs. A booster is being installed to address cell phone
coverage in the area.
Short Course, Workshop or Conference Attendance
Nisan and Elaine
obtained a Level 1 Basic Traffic Controller (TC) qualification. The
one-day course is essential to maintaining health and safety practices when
managing uncontrolled animals on the road.
Monthly Dog Pound Statistics
|
Reason for
Impounding
|
Total for Month
|
Total for Year
(from 1 July)
|
|
Roaming
|
13
|
26
|
|
Unregistered
|
|
|
|
Roaming and
known to be unregistered
|
4
|
12
|
|
Rushing
|
|
|
|
Barking
|
3
|
3
|
|
Failure to
comply with classification - Menacing
|
|
|
|
Failure to
comply with classification -Dangerous
|
|
|
|
Failure to
comply with Bylaw
|
|
|
|
Attacking -
Person
|
1
|
1
|
|
Attacking
– Stock
|
|
1
|
|
Attacking -
Domestic Animal
|
1
|
2
|
|
Attacking -
Protected Wildlife
|
|
|
|
Released to
Council
|
4
|
5
|
|
Welfare
|
|
7
|
|
TOTAL
|
26
|
57
|
|
Resolution of
Impounding
|
Total for Month
|
Total for Year
(from 1 July)
|
|
Returned to
Owner
|
19
|
35
|
|
New
Owner/Rehomed
|
5
|
10
|
|
Destroyed
|
4
|
9
|
|
TOTAL
|
28
|
54
|
Registration Statistics
|
Classification
|
Registered
|
Unregistered
|
Total
|
|
Dangerous
Dog
|
9
|
1
|
10
|
|
Preferred
Dog Status
|
362
|
|
362
|
|
Rural
Domestic Dog
|
1175
|
128
|
1903
|
|
Urban
Domestic Dog
|
854
|
190
|
1044
|
|
Working
Dog
|
3147
|
234
|
3381
|
|
TOTAL
|
6147
|
533
|
6700
|
Menacing Dogs in the District
|
Menacing
Classification Type
|
Total
|
|
33A(1)BII - Characteristics
typical of Dogs Breed/Type
|
|
|
S33C(1) - Dog of Breed /
Type in Schedule 4
|
71
|
|
33A(1)(BI) - Observed or
Reported Behaviour of Dog
|
12
|
|
TOTAL
|
83
|
Infringements Issued under the Dog Control
Act 1996
|
Section
|
Offence
|
Total for Month
|
Total for Year
(from 1 July)
|
|
18
|
Wilful
obstruction of Dog Control Officer or Ranger
|
|
|
|
19(2)
|
Failure
or refusal to supply information or wilfully providing false particulars
|
|
|
|
19A(2)
|
Failure
to supply information or wilfully providing false particulars about dog
|
|
|
|
20(5)
|
Failure
to comply with any bylaw authorised by the section
|
|
|
|
23A(2)
|
Failure
to undertake dog owner education programme or dog obedience course (or both)
|
|
|
|
24
|
Failure
to comply with obligations of probationary owner
|
|
|
|
28(5)
|
Failure to comply with effects of disqualification
|
|
|
|
32(2)
|
Failure to comply with effects of classification of dog as
dangerous dog
|
|
|
|
32(4)
|
Fraudulent sale or transfer of dangerous dog
|
|
|
|
33EC(1)
|
Failure to comply with effects of classification of dog as
menacing dog
|
|
|
|
33F(3)
|
Failure to advise person of muzzle and leashing requirements
|
|
|
|
36A(6)
|
Failure to implant microchip transponder in dog
|
|
|
|
41
|
False statement relating to dog registration
|
|
|
|
41A
|
Falsely notifying death of dog
|
|
|
|
42
|
Failure to register dog
|
2
|
2
|
|
46(4)
|
Fraudulent procurement or attempt to procure replacement dog
registration label or disc
|
|
|
|
48(3)
|
Failure
to advise change of dog ownership
|
|
|
|
49(4)
|
Failure
to advise change of address
|
|
|
|
51(1)
|
Removal,
swapping, or counterfeiting of registration label or disc
|
|
|
|
52A
|
Failure to keep dog controlled or confined
|
3
|
5
|
|
53(1)
|
Failure to keep dog under control
|
|
|
|
54(2)
|
54(2) Failure to provide proper care and attention, to supply
proper and sufficient food, water, and shelter, and to provide adequate
exercise
|
|
|
|
54A
|
Failure to carry leash in public
|
|
|
|
55(7)
|
Failure to comply with barking dog abatement notice
|
|
|
|
TOTAL
|
5
|
7
|
CRMs
|
Ind/Com Nth Ward
|
Ind/Com Sth Ward
|
Non Rateable
|
Rural Nth Ward
|
Rural Sth Ward
|
Not
Known
|
Urban Nth Ward
|
Urban Sth Ward
|
Total for Month
|
Total for Year
(from 1 July)
|
|
Aggressive Dog
|
|
|
|
1
|
1
|
|
3
|
|
5
|
6
|
|
Barking Dog - First Call - Record Only
|
|
|
|
10
|
2
|
1
|
11
|
4
|
28
|
52
|
|
Barking Dog - SECOND CALL / ATTENDANCE
REQUIRED
|
|
|
|
2
|
|
1
|
6
|
1
|
10
|
17
|
|
Dead Dog
|
|
1
|
|
|
|
1
|
|
|
2
|
3
|
|
Dog Attack
|
|
|
|
|
|
2
|
|
2
|
4
|
9
|
|
Dog Bylaw Breach
|
|
|
|
|
|
|
|
|
|
|
|
Dog Other
|
|
|
1
|
5
|
2
|
13
|
17
|
9
|
46
|
107
|
|
Dog Welfare Concern
|
|
|
|
|
|
|
1
|
|
1
|
6
|
|
Roaming Stock
|
1
|
|
1
|
1
|
1
|
19
|
|
2
|
25
|
48
|
|
Roaming/ Uncontrolled/ Secured Dog
|
2
|
|
2
|
2
|
|
16
|
4
|
4
|
30
|
72
|
|
Rushing Dog
|
|
|
|
|
|
|
1
|
|
1
|
4
|
|
TOTAL
|
3
|
1
|
4
|
21
|
6
|
53
|
43
|
22
|
152
|
324
|
Comments on CRMS
There were two incidents where dogs had left their property rushing
up to and grabbing the passing dogs by their fur. There were no injuries
or visible marks and the circumstances were exceptional. The dogs’
owners were put on notice.
Sheep were mauled below the showgrounds. A property owner has
secured but then shot the dog, which was contrary to the Dog Control Act.
This investigation is continuing.
A dog in Pahiatua escaped its property and grabbed a member of the
public on the leg. There were no injuries, other than a hole in their
clothing. The dog’s owner was put on notice. The dog owner is
installing additional gates to prevent a recurrence.
Non Financial Performance Measures Year to
Date (from 1 July)
|
Performance Measures – Animal
Control
|
|
Major
Aspect
|
Level of Service
|
Performance
Measure
|
2016/17
Results
|
2017/18
Target
|
Current Result
|
|
Community Outcome(s): Prosperous Economy • Collaborative
Council • Great Lifestyle
|
|
Public
Safety
|
Animal Control complaints and issues are resolved in a
timely manner
|
Percentage of residents rate Dog Control as
“Fairly Satisfactory” or “Very Satisfactory” in the
Community Survey to be conducted in 2017, 2020 and 2023
|
Result
Not measured
Target
Not measured
|
Not measured
|
N/A
|
|
|
|
Percentage of calls that involve dog attacks responded
to within 2 hours
|
Result
100%
Target
100%
|
100%
|
100%
|
|
|
Promoting responsible animal ownership through public
education
|
Educational publications and programmes are available to
the community
|
Result
8
Target
6
|
Minimum of 6 articles per year
|
2
|
|
Result
2
Target
4
|
Minimum of 4 educational presentations
per year
|
0
Note 1
|
|
|
|
|
|
|
|
Note 1: Presentations are provided on an ‘as
requested’ basis. Council can encourage schools to receive
presentations, but has no power to require this.
Non Financial Performance Measures for
Month – Dog Attack
|
Month
|
TOTAL CRM’s
|
Responded to
within 2 hours (%)
|
|
July
|
5
|
100%
|
|
August
|
4
|
100%
|
|
September
|
|
|
|
October
|
|
|
|
November
|
|
|
|
December
|
|
|
|
January
|
|
|
|
February
|
|
|
|
March
|
|
|
|
April
|
|
|
|
May
|
|
|
|
June
|
|
|
Building
General Matters
August was generally a
quiet month with 24 building consents issued. Consents were mainly for fires,
dwelling alterations and one new dwelling in Dannevirke. A number of enquiries
are from people outside the district.
Short Course, Workshop or Conference Attendance
Trevor Burlace
attended the Senior Building Officers Conference in Wellington.
Key Learnings
Networking with other
councils on current trends and how other councils are dealing with unconsented
building work, and new building products.
Non-Compliance Issues and or Breaches of the Act
Construction of garage with no building consent.
Resolution
Certificate of Acceptance will be issued for the garage.
Monthly Building Consents Statistics
|
Consent
Time Frames
|
Total for Month
|
Total for Year
(from 1 July)
|
|
Code Compliance Certificate issued
|
24
|
56
|
|
|
|
10 days or Less
|
11
|
37
|
|
11 - 15 Days
|
11
|
21
|
|
16 - 17 Days
|
1
|
8
|
|
18 – 19 Days
|
|
4
|
|
20 Days
|
|
|
|
>20 Days
|
1
|
2
|
|
TOTAL
|
24
|
72
|
|
Percentage processed within 20 day
limit
|
96%
Note 1
|
97%
|
|
|
|
Total Value
|
$981,041
|
$2,683,806
|
|
Average Value
|
$40,876
|
$37,275
|
|
Inspection
Results Report –
|
Month
|
Year to date
|
|
No of passed inspections
|
203
|
322
|
|
No of failed inspection
|
24
|
40
|
|
TOTAL
|
227
|
362
|
Note 1: We
have drafted a contract for processing overflow building consents, to ensure
timeframes are met. We expect to finalise the contract within the next two
weeks.
CRMs
|
Ind/Com Nth Ward
|
Ind/Com Sth Ward
|
Non Rateable
|
Rural Nth Ward
|
Rural Sth Ward
|
Not
Known
|
Urban Nth Ward
|
Urban Sth Ward
|
Total for Month
|
Total for Year
(from 1 July)
|
|
Unlawful Building Works
|
|
|
|
|
|
|
|
|
|
|
|
Dangerous Buildings
|
|
|
|
|
|
|
|
|
|
|
|
Insanitary Buildings
|
|
|
|
1
|
|
|
|
|
1
|
1
|
|
Earthquake-Prone Buildings
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL
|
|
|
|
1
|
|
|
|
|
1
|
1
|
Swimming Pool Inspections
|
|
Total
Inspections
Note 1
|
Total
Passed
|
Total
Failed Note 2
|
Total
Removed
Note 3
|
Total
Pools
|
%
Inspected
|
|
July
|
10
|
4
|
1
|
5
|
194
|
19.4%
|
|
August
|
0
|
0
|
0
|
0
|
0
|
0
|
|
September
|
|
|
|
|
|
|
|
October
|
|
|
|
|
|
|
|
November
|
|
|
|
|
|
|
|
December
|
|
|
|
|
|
|
|
January
|
|
|
|
|
|
|
|
February
|
|
|
|
|
|
|
|
March
|
|
|
|
|
|
|
|
April
|
|
|
|
|
|
|
|
May
|
|
|
|
|
|
|
|
June
|
|
|
|
|
|
|
|
TOTAL
FOR YEAR
(from
1 July)
|
10
|
4
|
1
|
5
|
194
|
19.4%
|
Note 1: Swimming pool inspections are
generally undertaken in the summer months.
Note 2: The owners of the Pools that have
failed have been sent a letter asking that repairs and/or modifications be
made.
Note 3: On inspections the recorded
pools are no longer present i.e. removed by owners.
Non Financial Performance Measures Year to Date (from 1 July)
|
Performance Measures – Building
|
|
Major
Aspect
|
Level of Service
|
Performance
Measure
|
2016/17
Results
|
2017/18
Target
|
Current Result
|
|
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
|
|
Public
Safety
|
Ensure that the district’s built environment is
safe and healthy
|
All swimming pool and/or spa fencing inspected once
every 5 years
|
Result
100%
Target
100%
|
100%
|
19.4%
|
|
Customer
Services
|
Building safe communities through cost effective and
streamlined processes
|
Consents issued within statutory timeframes
|
Result
99%
Target
100%
|
100%
|
97%
|
General Inspection
General Matters
The Infringement
Module and processes are running smoothly. Processes have been updated in
Promapp. A software upgrade at the Ministry of Justice will require us to
update our MOU for infringements.
Illegal Dumping Collection
|
|
Tonnage
|
Transfer Station Cost ($)
|
|
July
|
0.52
|
102.00
|
|
August
|
0.610
|
146.01
|
|
September
|
|
|
|
October
|
|
|
|
November
|
|
|
|
December
|
|
|
|
January
|
|
|
|
February
|
|
|
|
March
|
|
|
|
April
|
|
|
|
May
|
|
|
|
June
|
|
|
|
TOTAL FOR YEAR
(from 1 July)
|
1.13
|
248.01
|
CRMs
|
Ind/Com Nth Ward
|
Ind/Com Sth
Ward
|
Non Rateable
|
Rural Nth Ward
|
Rural Sth Ward
|
Not
known
|
Urban Nth Ward
|
Urban Sth Ward
|
Total for Month
|
Total for Year
(from 1 July)
|
|
Abandoned Vehicle
|
|
|
|
|
|
1
|
1
|
|
2
|
11
|
|
Fire Hazards
|
|
|
|
|
|
|
|
|
|
|
|
Illicit Dumping
|
|
|
1
|
4
|
|
20
|
|
2
|
27
|
40
|
|
Noise - Stereo/ Drums/ Party - First
Call - Record Only
|
|
|
|
|
|
4
|
3
|
4
|
11
|
19
|
|
Noise - Stereo/ Drums/ Party - SECOND
CALL / ATTENDANCE REQUIRED
|
1
|
|
|
|
|
4
|
4
|
10
|
19
|
24
|
|
Machinery / Vehicle Noise on Private
Property - First Call - Record Only
|
|
|
|
|
|
|
|
|
|
2
|
|
Machinery / Vehicle Noise on Private
Property - SECOND CALL / ATTENDANCE REQUIRED
|
|
|
|
|
|
|
|
|
|
|
|
Noise Other - First Call - Record Only
|
|
|
|
|
|
1
|
|
|
1
|
1
|
|
Noise Other - SECOND CALL / ATTENDANCE
REQUIRED
|
|
|
|
|
|
|
|
|
|
|
|
Overhanging Trees or Projections from
Private Property
|
|
|
|
|
|
4
|
|
|
4
|
4
|
|
Stock Crossings
|
|
|
|
|
|
2
|
|
|
2
|
4
|
|
Wasp & other Pests Complaints
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL
|
1
|
|
1
|
4
|
|
36
|
8
|
16
|
66
|
103
|
Non Financial Performance Measures year to Date (from 1 July)
|
Performance Measures – General Inspection
|
|
Major
Aspect
|
Level of Service
|
Performance
Measure
|
2016/17
Results
|
2017/18
Target
|
Current Result
|
|
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
|
|
Liveable
Communities
|
Excessive noise complaints will be attended to by
council to minimise disturbance to others
|
Percentage of noise complaints responded to within an
hour
|
Result
95.9%
Target
95%
|
95%
|
87.5%
|
|
Attractive
Communities
|
Control excessive rubbish dumping, overhanging
vegetation and fire hazards through monitoring and enforcement
|
Percentage of complaints responded to within 48 hours
|
Result
98.1%
Target
90%
|
100%
|
96.4%
|
Non Financial Performance Measures for Month (from
1 July) – Noise
|
Month
|
TOTAL
CRM’s
|
Responded
to within 1 hour
|
|
July
|
5
|
100%
|
|
August
|
19
|
84.2%
|
|
September
|
|
|
|
October
|
|
|
|
November
|
|
|
|
December
|
|
|
|
January
|
|
|
|
February
|
|
|
|
March
|
|
|
|
April
|
|
|
|
May
|
|
|
|
June
|
|
|
Non Financial Performance Measures for
Month (from 1 July)
– Abandoned Vehicles, Fire
Hazards, Illicit Rubbish, Overhanging Vegetation
|
Month
|
TOTAL
CRM’s
|
Responded
to within 48 hours
|
|
July
|
22
|
95.5%
|
|
August
|
33
|
97%
|
|
September
|
|
|
|
October
|
|
|
|
November
|
|
|
|
December
|
|
|
|
January
|
|
|
|
February
|
|
|
|
March
|
|
|
|
April
|
|
|
|
May
|
|
|
|
June
|
|
|
Health
General Matters
The Environmental
Health Officer has been covering Liquor licensing during the month of August.
Short Course, Workshop or Conference
Attendance
The Regional cluster
group for environmental health was held at Palmerston North City Council and
was attended by representatives from the Ministry for Primary Industries.
Key Learnings
The ministry expressed
their commitment to work together as co regulators under the Food Act. It
has been recognised by the Ministry that TA’s play an important role
during transition and expect that this role will also be needed post transition
ending in March 2019.
CRMs
|
August
|
Ind/Com Nth Ward
|
Ind/Com Nth Ward
|
Non Rateable
|
Rural Nth Ward
|
Rural Sth Ward
|
Unknown
|
Urban Nth Ward
|
Urban Sth Ward
|
Total for Month
|
Total for Year (from 1 July)
|
|
Dead Animal/s - Private Property
|
|
|
|
|
|
|
|
|
|
3
|
|
Hazards Environmental Spill
|
|
|
|
|
|
|
|
|
|
|
|
Health Complaint Miscellaneous
|
|
|
1
|
|
|
|
|
|
1
|
1
|
|
Industrial Noise Complaint
|
|
|
|
|
|
1
|
|
|
1
|
1
|
|
Offensive Odour
|
|
|
|
|
|
|
|
|
|
|
|
Poultry Noise
|
|
|
|
|
1
|
|
|
|
1
|
1
|
|
Rodent Infestation
|
|
|
|
|
|
|
|
|
|
1
|
|
Smoke Nuisance
|
|
|
|
|
|
2
|
|
|
2
|
2
|
|
TOTAL
|
|
|
1
|
|
1
|
3
|
|
|
5
|
9
|
Inspections of Registered Premises
|
|
Total Inspections
|
Total High Risk Food
Inspections
|
Total Low Risk Food
Inspections
|
Total Food Control Plan
Audits
|
Total New Business Enquiry
|
Total New Business
Registered
|
Total Business Closed
|
Total Registered Premises
|
% Inspected
|
|
July
|
9
|
0
|
0
|
9
|
1
|
2
|
1
|
146
|
6%
|
|
August
|
6
|
3
|
1
|
2
|
0
|
1
|
0
|
147
|
10.2
|
|
September
|
|
|
|
|
|
|
|
|
|
|
October
|
|
|
|
|
|
|
|
|
|
|
November
|
|
|
|
|
|
|
|
|
|
|
December
|
|
|
|
|
|
|
|
|
|
|
January
|
|
|
|
|
|
|
|
|
|
|
February
|
|
|
|
|
|
|
|
|
|
|
March
|
|
|
|
|
|
|
|
|
|
|
April
|
|
|
|
|
|
|
|
|
|
|
May
|
|
|
|
|
|
|
|
|
|
|
June
|
|
|
|
|
|
|
|
|
|
|
TOTAL FOR YEAR
(from 1 July)
|
15
|
3
|
1
|
11
|
1
|
3
|
1
|
147
|
10.25%
|
Non Financial Performance Measures year to
Date (from 1 July)
|
Performance Measures – Health
|
|
Major
Aspect
|
Level of Service
|
Performance
Measure
|
2016/17
Results
|
2017/18
Target
|
Current Result
|
|
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
|
|
Public
Safety
|
Protect public health by regulating the sale of food,
funeral parlours, offensive trades, hairdressing salons and camping grounds
|
Percentage of registered premises inspected for
compliance
|
Result
92.5%
Target
90%
|
90%
|
10.2%
|
Planning
General Matters
Reasonably busy month
with consents and enquiries for subdivision and property information, otherwise
business as usual.
Legislation Changes or Legislation Comments
The second stage of
amendments to the Resource Management Act become operational from 18 October
2017. We have scoped the changes required to our processes and reporting.
CRM’s
Monthly Resource Consents Statistics
|
Consent Time Frames
|
Total for Month
|
Total for Year
(from 1 July)
|
|
Subdivision Consents
|
5
|
9
|
|
Land Use Consents
|
0
|
0
|
|
|
|
Public notified
|
0
|
0
|
|
Limited notified
|
0
|
0
|
|
Non-notified
|
9
|
9
|
|
|
|
Number processed within statutory
limits (Note 1)
|
8
|
8
|
|
Number in excess of statutory limits
|
0
|
0
|
|
Percentage processed within statutory
limits
|
100%
|
100%
|
|
|
|
|
|
Average of days taken – Non-Notified
Consents
|
13
|
14.8
|
|
|
|
Number declined
|
0
|
0
|
|
Number returned as incomplete
|
0
|
1
|
|
Number approved
|
5
|
8
|
|
Percentage approved
|
100%
|
100%
|
Note 1: Statutory limits are:
-
20 working days for non-notified consents
without a hearing.
-
100 working days for limited notified consents
with a hearing.
-
130 working days for public notified consents
with a hearing.
Non Financial Performance Measures Year to
Date (from 1 July)
|
Performance Measures – Planning/ Resource
Management
|
|
Major
Aspect
|
Level of Service
|
Performance
Measure
|
2016/17
Results
|
2017/18
Target
|
Current Result
|
|
Community Outcome(s): Prosperous Economy • Collaborative
Council • Great Lifestyle
|
|
Resource
Management
|
Advice to customer is of good quality (fit for purpose)
|
Survey of customer rate advice was helpful
|
Result
90%
Target
85%
|
85%
|
N/A Surveys have not been undertaken
at this time. NOTE 1
|
|
Resource consents are administered effectively
and efficiently
|
Percentage of resource consents processed within the
statutory time frame.
• Non-notified 20 working days
• Notified 70 working days
• Notified and Limited Notified not requiring a
hearing -50 working days
|
Result
100%
Target
100%
|
100%
|
100%
|
|
Council responds effectively to complaints about non-compliances
|
Non-compliances are resolved within 3 months of
customer complaint.
|
Result
100%
Target
100%
|
95%
|
100%
|
Note 1: Surveyed customers are those who request a
formal pre-consultation meeting with the planning team.
Emergency
Management
·
The Alfredton community held a Civil Defence
meeting at the Alfredton Hall on 22 August to discuss civil defence
readiness. Paddy gave a presentation on hazards within the area and
described how other communities have set up community civil defence response
groups and produced appropriate plans. It was great to see Charlie Death
and members of the Eketahuna Community Civil Defence Response Group attend to
provide support along with Councillor Shirley Hull. The meeting agreed
that a plan should be done for Alfredton and a further meeting is scheduled for
18 September to progress this.
·
A series of Emergency Management Information
System (EMIS) courses were held over 24/25 August 2017. We were fortunate
to obtain the services of the National EMIS trainer, Meghan Gallen to provide
the training. Three EMIS for Beginners courses were held on 24 August and a
series of EOC role specific courses were run on 25 August 2017. Improvements
were made to our portal to simplify things and overall, attendees gained an improved
knowledge of EMIS.
·
Paddy provided Civil Defence radio training to
the senior students of Pongaroa School.
·
On 30 August 2017, Paddy met with Horizons
river management staff to discuss assistance with creating flood response plans
for the District. They were most helpful and will assist with the
production of the plans. This includes trigger points for alerts etc,
sample flood response action plans and historic information about some of our
problematic rivers. This work is ongoing.
·
A meeting was held with our Civil Defence Public
Information staff, Mark Maxwell, Kimberley Stevens, Mercedes Waitere and Paddy
to set up a plan for the Get Ready Week campaign. A comprehensive plan
was formulated with a number of actions identified in relation to “getting
the message out there”. Get Ready week starts on 9 October 2017 and
the theme is “Stay Safe, Stay Informed”. The team has plans
to distribute posters, provide an email signature for TDC staff, put the
campaign on facebook and web page, provide information to local media including
papers and radio, an eNewsletter to businesses, posters in the libraries etc.
·
The Manawatu-Wanganui Lifelines Advisory Group
meeting was attended by Paddy and Peter Wimsett. An update was provided
on the National Fuel Plan and a great presentation was provided by GNS on the
region’s hazardscape.
·
Paddy met with Palmerston North City Council
staff who are keen to use our Community Civil Defence Response Group Plans as
an example for their communities. They have also expressed an interest in
using our Civil Defence Centre Guide as well.
·
The AGM of the Cape Turnagain Marine Repeater
Trust was held on 12 September 2017. Paddy represents the Council
at this meeting as one of the trustees. The Trust provided and maintains
a marine radio repeater site at Cape Turnagain, which increases coverage for
those using the marine channels and includes recreational and commercial
fishermen and marine search and rescue.
·
Work on the local Welfare Plan is progressing .
Library
General
Matters
Woodville and Eketahuna had a busy month
with many events on in the library, late registrations and rates
payments. Woodville noted that there had not been as many over the
counter payments for rates as previously. This may be due to more
ratepayers taking up direct debit options.
Four newer staff
members attended the EMIS training held at Dannevirke.
Display Boards
were added to the walls of the Woodville site and the window replacements at
Pahiatua Library were completed in August. The interior painting
touch-ups were also finished and the wall shelving reinstated. The result
is a much lighter cleaner looking space.
Radio Frequency
Identification Project
The RFID
self-check and self-return machines are now operational at the Dannevirke
Library. The take up from members of the public to the new machines has
been very positive to date.
Winter Warmers
Staff at
Dannevirke, Woodville and Pahiatua were busy visiting their participating
schools up until the end of the programme on 18 August. Each site was
also checking in those children taking part in the programme through their
local library.
Once the programme
was complete, library staff visited each school at least once to run a finale
with the children. As some schools had large numbers participating, the
decision was made to split finales at these schools into more manageable
numbers. At the finale, those children who had completed the
programme were presented their book and certificate. Due to the large number
of schools taking part, some of the finales were held in early September.
The number of
children taking part was marginally up on 2016, but more importantly, the
number of children completing the programme rose
significantly up from 787 (73%) in 2016 to 954 (85%) this year.
|
|
Dannevirke
|
Woodville
|
Pahiatua
|
Eketahuna
|
Total
|
|
Enrolled
|
714
|
147
|
239
|
18
|
1118
|
|
Completed
|
602
|
141
|
197
|
14
|
954
|
|
|
84%
|
96%
|
82%
|
78%
|
85%
|
This amazing programme could not be run
without funding from the Eastern and Central Community Trust and the hard work
of the EC ReadN committee.
Little Ears Preschool Programme
Pahiatua Library has had great success with
their Little Ears programme. The team there have turned this programme
around with 43 children attending the programme during the month. One of
the local child care centres is now taking part most weeks.
NZ Books Awards
for Children and Young Adults
The Annual
Kids Lit Quiz was held on the 16th August. Woodville had three
teams, Dannevirke seven teams and Pahiatua one. The District winners for
2017 was Pahiatua School. Pahiatua Community Librarian, Wyn Davidson
attended the school assembly on the first of September to present the trophy,
certificates and books for their school library. This quiz is sponsored
by HarperCollins, Scholastic and Wheelers Books who provide
books for each town’s winning team and books for the winning school
library.
Poetry Day
– 25 August
Woodville Library held a successful Open
night on 24 August. Fourteen keen poetry buffs attended. Dannevirke
Library held a Poetry and Pikelets event on Friday morning 25 August. A
small but keen group attended. This group hope to start a monthly Poetry
Club.
The annual Poetry competition was well supported with forty entries
received. The winner was Forest Fungi by Hayden MacDonald and
People’s Choice was For the love of music by Amy Phillips.
The poems are available to read via the
Library Blog.
Adult Learners
Week 4 - 9 September
Outstanding Adult Learners Award nights
were held at Dannevirke, Pahiatua and Eketahuna Libraries this
year. These awards run by ACE Education in Dannevirke/Woodville and
Wairarapa REAP in Pahiatua/Eketahuna acknowledge Outstanding Adult Learners and
Learning Providers.
Twenty-four teams contested for the Annual
Trivia Quiz held at all branches simultaneously. The winning team was the
2016 winners, The Four Horsemen of the Potato Chip. However it took a
tie-breaker round to confirm a winner with two teams tied for first place at
the end of the evening. The theme this year was Bad Family Photos, and
there were some amazing costumes on display - check out the Tararua Library
Facebook page to see them.
Te Wiki O Te
Reo Maori / Maori Language week 11-17 September
Rangitane o Tamaki nui a Rua organised for Te Kura
Kaupapa Maori O Tamaki Nui A Rua to read children’s stories in Te Reo in
the Library as an event during this week.
Planning
Maths is Fun
Planning is
underway for this programme that will be run at all four branches during the
Term 3 holidays.
Summer Reading
Programme
Early planning for the popular EC ReadN
Summer Reading Programme started in September.
Statistics
– as at 31 August 2017
Customer Services
Customer
Requests – 1 August 2017 to 30 August 2017
Recreation
and Sports Report
Tararua District
·
Sport Manawatu has contracted Ailsa Castles as
the Tararua Recreation Coordinator to cover Natarsha Nikora (Tararua Recreation
Advisor) while she is on maternity leave. Ailsa has met with stakeholders,
TDC and the Mayor, and is thoroughly enjoying the role.
·
Central FM focus on Tararua interview. The
interview was a great opportunity to broadcast Sport Manawatu’s
involvement and what is happening in the area. Brief explanations on
Active Teens, Green Prescription, Sport Manawatu Tararua Active Ageing
Brochure, and two events coming up in the year, which are the Dannevirke
Basketball Spring League and the Anthony Gray and Faith Chase Touch Tournament.
·
The DMC (Dannevirke Multisport Complex) had
their AGM on 21 August. It was a fantastic turnout with 14 in attendance.
Bruce Donald was appointed as the new Chairperson, while Lina Castles
will be stepping in as Deputy Chairperson. It is hoped that the first
stages of the complex will be underway within the next 18 months. The
feasibility study was the highlight of the meeting, and councillors that
attended were impressed with how far the committee had come.
·
The Community Sport & Recreation Team Leader
and the Tararua Recreation Coordinator met with Dannevirke primary school
principals to discuss any improvements going forward with the Tararua Seven
Aside tournament. Small changes were discussed such as starting later, and
finishing earlier. All in all, everyone has been impressed with the tournament,
and we endeavour to make this another successful event, for the Tararua
district.
·
Tararua Recreation Coordinator assisted the
Green Prescription Coordinator at the Elske Centre in Dannevirke, working with
a group of 12 elderly, aged between 65-90. We had a range of activities
suitable for the group and promoted GRx and the Active Ageing pamphlet.
·
The Green Prescription programme is in its 7th
week for the term. We have 10 registered into the programme. The
Green Prescription classes continue to be well received in Dannevirke.
The programme utilises local facilities such as Activate gym and the Wai Splash
Aquatic centre . This month there were 16 new referrals.
o
Ages of participants range 20 to 74 years
o
8 Female – 8 Male
Ethnicities:
o
4 Maori
o
12 NZ European
·
Sport Manawatu held a Kiwi Sport Workshop in
Dannevirke at the Business Network Hub. This was presented by the Regional
Workforce Development officer, and had 9 attendees from various schools, and
clubs. Each organisation has a good understanding of how to apply for KiwiSport
funding and the Sport NZ criteria around low participating groups.
·
Dannevirke Basketball Spring League
registrations are about to close. We have expressed interest from 16 teams from
the previous season, and have 14 registered so far.
·
BAMS Boxing and Fitness received $2,048 for
their girl’s boxing/self–defence sessions engaging 20 new 13-17
year old girls in an 8 week project.
·
The Active Families programme has now reached
the Eketahuna community. The Active Families advisor travels over every second
Wednesday to meet referred children/whānau. Meetings are held at the
Community Centre Hall.
·
The Community Sport & Recreation Team Leader
met with Colin Veale and Blair King regarding the Regional Sport Facility Plan.
·
Sport Manawatu presented our annual report to
the Tararua District Council.
·
Sport Manawatu management and staff attended the
Tararua District Council’s stakeholders Long Term Plan Workshop.
Upcoming events (that we deliver or
directly impact on)
·
Registrations for the Dannevirke Basketball
Spring league are now open with 15 teams expressing an interest in registering
within the first opening week of registrations.
·
The Anthony Gray & Faith Chase Touch
Tournament is scheduled for Saturday 16 December at Coronation Park, Dannevirke.
This year’s event will be hosted by Sport Manawatu and Dannevirke Tigers
Rugby League Club. The intention moving forward is to hand the project
leadership over to the Dannevirke Tigers Rugby League Club.
·
Tararua Sport Awards planning for 2018 is
underway. Securing sponsorship is a priority and we are hoping to have previous
sponsors get on board for our next awards night.
|
Recommendation
That the report from the Chief
Executive dated 20 September 2017 concerning an update on key projects and items
of interest to the Council (as circulated) be received.
|
