Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 28 June 2017 commencing at 1.00 pm.

1. Present

Her Worship the Mayor - Mrs T H Collis, Crs E J Christison, J E Crispin, A K Franklin, S A Hull, C J Isaacson and P A Johns.

In Attendance

Mr B King - Chief Executive

Mr R Taylor - Governance Manager

Mr R Suppiah - Chief Financial Officer

Mr C Lunn - Manager Regulatory Services

Mr C Chapman - Alliance Network Manager

Mr C McKay - Finance Manager

Mr W Labuschagne - Management Project Accountant

Mr D Watson - Water and Wastewater Manager

Ms E Roberts - Revenue Manager

2. Council Prayer

2.1	The Mayor opened the meeting with the Council Prayer.

3. Apologies

3.1	*That the apologies be sustained from Crs A L Benbow and A J Thompson for non-attendance at the meeting.* Crs Johns/Christison Carried

4. Public Forum

4.1

Nil

5. Notification of Items Not on the Agenda

5.1

Nil

6. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

6.1

Nil

7. Personal Matters

7.1

The Council note and congratulate the following on their achievements:

· Rebecca Mahoney on winning the Supreme Champion trophy at the Wairarapa Times-Age Sports Awards

· Kate Sims on being named Youth Sports Personality of the Year at the Wairarapa Times-Age Sports Awards

· Gemma Sims on receiving a Wairarapa Sports Education Trust sports scholarship at the Wairarapa Times-Age Sports Awards to assist her cricket training and development

8. Confirmation of Minutes

8.1	*That the minutes of the Council meeting held on 31 May 2017 (as circulated) be confirmed as a true and accurate record of the meeting.* Crs Johns/Franklin Carried

9. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda

9.1

Akitio Beach Water Safety Signage (Item 4.2.1)

9.1.1

That Council fund the cost of obtaining and installing water safety signage at Akitio Beach subject to staff liaising with the Akitio Ratepayers Association to canvass their views on this matter, including preferred sites to locate them and the design.

Mayor Collis/Cr Hull Carried

9.1.2

The need to erect such signage at Herbertville Beach is also to be considered.

10. Community Boards and Community Committees Reports

10.1

Dannevirke Community Board

10.1.1

That the report of the Dannevirke Community Board meeting held on 6 June 2017 (as circulated) be received.

Crs Isaacson/Christison Carried

10.2	Eketahuna Community Board
10.2.1	*That the report of the Eketahuna Community Board meeting held on 2 June 2017 (as circulated) be received.* *Crs Isaacson/Christison Carried*
10.2.2	Community Boards Awards
10.2.2.1	The trophies and certificates received by the Eketahuna Community Board in winning the Community Boards Awards Engaging Communities category and Supreme Award were displayed.
10.2.2.2	The Council congratulate the Eketahuna Community Board on this achievement and recognition of their work undertaken in relation to the Eketahuna town centre upgrade project.
10.2.3	Horizons Regional Council One Plan
10.2.3.1	It is clarified that the Deputy Mayor in conjunction with local Member of Parliament Alastair Scott are pursuing this matter concerning the economic ramifications for the district resulting from the Environment Court’s decision.

10.3

Pahiatua On Track

10.3.1

That the report of the Pahiatua On Track meeting held on 7 June 2017 (as circulated) be received.

Crs Isaacson/Christison Carried

10.4	Woodville Districts' Vision
10.4.1	*That the report of the Woodville Districts’ Vision meeting held on 6 June 2017 (as circulated) be received.* *Crs Isaacson/Christison Carried*
10.4.2	Ferry Reserve
10.4.2.1	It is disappointing to note the damage caused to the Ferry Reserve through vehicles doing burnouts.

10.5	2017 Trustpower Tararua District Community Awards
10.5.1	Community Boards and Community Committees are encouraged to submit nominations of community volunteer groups or organisations from their area for acknowledgement through the 2017 Trustpower Tararua District Community Awards.

11. Reports

11.1

Delegated Authority to Council Officers for Regulatory Services Functions

11.1.1

That the report from the Manager Regulatory Services dated 21 June 2017 concerning delegated authority to Council officers for Regulatory Services functions (as circulated) be received, and

That the Council approve the delegations detailed in the schedule attached to this report to enable staff to deliver and fulfil the statutory responsibilities regarding the following legislation:

· Resource Management Act 1991

· Sale and Supply of Alcohol Act 2012

· Dog Control Act 1996

· Impounding Act 1955

Building Act 2004

Crs Johns/Christison Carried

11.2

Building Consent Fees Refund Request for the Ormondville Anglican Church

11.2.1

That the report from the Manager Regulatory Services dated 21 June 2017 concerning a building consent fees refund request for the Ormondville Anglican Church (as circulated) be received, and

That the Council, after considering the history and the letter from the applicant, agrees to provide a contribution of $500.00 from the Heritage Protection Reserve as an ex gratia payment in relation to building consent costs.

Crs Johns/Crispin Carried

11.3

Tribunal and Hearings Committee

11.3.1

That the report of the Tribunal and Hearings Committee meeting held on 14 June 2017 (as circulated) be received.

Crs Christison/Isaacson Carried

11.4

Audit and Risk Committee

11.4.1

That the report of the Audit and Risk Committee meeting held on 14 June 2017 (as circulated) be received.

Crs Christison/Isaacson Carried

11.5	Adoption of the 2017/18 Annual Plan and the Schedule of Fees and Charges
11.5.1	The Chief Financial Officer introduced the 2017/18 Annual Plan recommended to the Council for adoption, and this includes reference to the following matters: · The overall rates increase for 2017/18 is 2.23%, which is consistent with the draft that was 2.25%. This is significantly less than the 3.52% increase forecast in the Long Term Plan. · The four key changes from the draft are amalgamation of rural properties impacting on the rating base, changes to the capital programme relating to consents for wastewater schemes, valuation of infrastructure assets and funding of depreciation. · Compliance with Treasury and Risk Management policy for borrowing limits. · Compliance with Revenue and Financing Policy with the exception of animal control and emergency management activities.
11.5.2	The Management Project Accountant spoke on the rates incidence and rates increase by sector. This indicates the majority of ratepayers rates increase will be between zero and $60, and some receive a decrease. The urban increase is larger to reflect the significant investment made to upgrade district water and wastewater infrastructure.
11.5.3	The Finance Manager outlined the focus for the 2017/18 year and key challenges, including reference to the following matters: · The total capital works programme for 2017/18 is $14.8 million compared to $12.7 million for year 3 of the Long Term Plan. This is generally attributable to changes to the budgets for the Pahiatua water treatment plant upgrade and Eketahuna treatment plant upgrade, and the addition of the LED replacement programme for street lights. · Projects will be grouped for the procurement of services where possible to deliver them in line with expectations intended within the capital programme. · There will be increased emphasis placed on monitoring wastewater consent costs and any such developments associated with these projects. · Work is commencing to prepare the next ten year Long Term Plan that will influence the direction of future Annual Plans. · Systems and processes will continue to be reviewed and strengthened from the perspective of risk management in a compliance environment. · A sustainable and prudent approach is taken to determining the rates requirement, and at the same time ensuring the Council is resourced to deliver the services and projects to the community. · Increased investment has been made in skills development and training to retain and build on the capabilities of staff, and through the value of the cadet programme.
11.5.4	Appreciation is conveyed to the finance team and staff for their work in preparing and finalising the Annual Plan, and the good outcome achieved.
11.5.5	*That the report from the Chief Financial Officer dated 22 June 2017 concerning the adoption of the 2017/18 Annual Plan and the Schedule of Fees and Charges (as circulated) be received, and* That the Council note the 2017/18 budget is balanced, representing a variation to the previous resolution and intentions not to balance the budgets from year 3 onwards of the 2015/25 Long Term Plan, and *That the 2017/18 Annual Plan and the Schedule of Fees and Charges be adopted, and* *That the Chief Executive is authorised to approve any minor accuracy, grammatical or formatting amendments prior to the* *2017/18 Annual Plan* *going to print.* Crs Johns/Christison Carried

11.6

Rates Resolution for the 2017/18 Year

11.6.1

That the report from the Revenue Manager dated 21 June 2017 concerning the rates resolution for the 2017/18 Year (as circulated) be received, and

That the Tararua District Council set the rates under Section 23 of the Local Government (Rating) Act 2002, the due dates for payment under Section 24 of the Local Government (Rating) Act 2002 and authorise the addition of penalties for unpaid rates under Section 57 of the Local Government (Rating) Act 2002 for the year commencing on 1 July 2017 and ending on 30 June 2018 as follows:

Please note:

· All references to sections are to sections of the Local Government (Rating) Act 2002.

· All amounts stated are GST inclusive.

General Rate

Pursuant to Sections 13(2)(a) and 14, a general rate in the dollar of $$0.00126766 of land value per rating unit in the district.

Uniform Annual General Charge

Pursuant to Section 15(1)(a), a uniform annual general charge as a fixed amount of $496.90 per rating unit in the district.

Libraries and Swimming Pools

Pursuant to Sections 16(3)(a) and 16(4)(a), a targeted rate as a fixed amount of $214.41 per rating unit in the district.

Specified Services Targeted Differential Rate

Pursuant to Sections 16(3)(b) and 16(4)(b), a rate in the dollar of land value for Rural and Urban properties, and capital value for Industrial/Commercial properties as follows:

Rural properties $0.00000516

Urban properties $0.00395851

Industrial/Commercial properties Urban $0.00180935

Industrial/Commercial properties Rural $0.00079125

Targeted Roading Rate

Pursuant to Sections 16(3)(a) and 16(4)(a), a uniform rate in the dollar of $0.00171912 on the land value per rating unit in the district.

Targeted Differential Uniform Roading Rate

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate, set on a differential basis as an amount per rating unit for the different categories of rateable land as follows:

Rural properties $275.98

Urban properties $ 42.94

Industrial/Commercial $ 92.09

Refuse and Recycling Targeted Differential Uniform Rate

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate, set on a differential basis as an amount per rating unit for the different categories of land as follows:

Rural properties $ 50.58

Urban properties $169.35

Industrial/Commercial $222.42

Urban Water Rate

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate set differently, as an amount of $392.54 per separately used or inhabitable part of a rating unit which receives an ordinary supply of water from an urban water supply, and an amount of $196.27 on every rating unit where an ordinary supply is available but is not connected, being a property situated within 100 metres from the water network and could be effectively connected to the water network, except for rateable properties on metered supply and the Pongaroa Water Supply.

Water by Meter Rates

Rating units on metered supply that are assessed rates under Sections 16(3)(b) and Sections 16(4)(b), 19(2)(a) and 19(2)(b) as follows:

All extraordinary users

A targeted rate charged quarterly as an amount of $98.13 per rating unit.
Plus quantities in excess of 100 cubic metres supplied during each consecutive three month period to be charged at $1.43 per m3.

All large industrial and intake line users

A targeted rate charged quarterly as an amount of $98.13 per rating unit.
Plus quantities in excess of 100 cubic metres supplied during each consecutive three month period to be charged at $0.72 per m3.

Pongaroa Water Supply

Pursuant to Section 19(2)(a), a targeted rate as an amount of $92.40 per unit of water supplied from the Pongaroa Water Supply.

Urban Wastewater Rate (excluding educational establishments, multiple unit residential properties and properties charged trade waste fees)

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate, set on a differential basis for urban wastewater as follows:

a) An amount of $420.50 per separately used or inhabitable part of a rating unit connected to the wastewater system, and

b) On every connected rating unit with 4 or more water closets/urinals, an amount of $140.15 for each water closet or urinal excluding the first 3, and excluding any in addition to 12; and

c) An amount of $210.25 on every rating unit where wastewater is available but is not connected, being a property situated within 100 metres from the wastewater network and it could be effectively connected to the wastewater system.

Note: A rating unit used primarily as a residence for one household will be treated as having only one water closet/urinal.

Urban Wastewater Rate – educational establishments and multi-unit residential properties

Pursuant to Sections 16(3)(b) and 16(4)(b), for educational establishments and multi-unit residential properties a targeted uniform rate of $420.50 on each water closet/urinal connected to the urban wastewater system.

Educational establishments are as defined under Schedule 1, Clause 6 of the Local Government (Rating) Act 2002.

Urban Stormwater Rate

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted uniform rate of $183.05 on every rating unit in the Tararua District stormwater drainage area as a fixed amount per rating unit.

Town Centre Special Development Loan Rate - Dannevirke

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate, set on a differential basis of a fixed amount of $14.45 on every rating unit in the North Ward and a fixed amount of $11.77 on every rating unit in the South Ward where a Lump Sum Contribution has not been elected under Part 4A comprising Sections 117A to 117N and Schedule 3A.

Town Centre Special Development Loan Rate - Woodville

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate set on a differential basis of $8.47 on every rating unit in the North Ward and of $10.51 on every rating unit in the South Ward.

Town Centre Special Development Loan Rate - Eketahuna

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate set on a differential basis of $5.76 on every rating unit in the North Ward and of $7.14 on every rating unit in the South Ward.

Town Centre Special Development Loan Rate - Pahiatua

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate set on a differential basis of $0.30 on every rating unit in the North Ward and of $0.37 on every rating unit in the South Ward.

Due Date for Payment of Rates

Rates and charges for the year ending on 30 June 2018 will be assessed in four instalments, which will become due and payable on the following dates:

Instalment 1 31 August 2017

Instalment 2 30 November 2017

Instalment 3 28 February 2018

Instalment 4 31 May 2018

Charges for water by meter rates for the year ending on 30 June 2018 will be assessed in four instalments, which will become due and payable on the following dates:

Instalment 1 20 October 2017

Instalment 2 20 January 2018

Instalment 3 20 April 2018

Instalment 4 20 July 2018

Penalties

That the Council resolves pursuant to Section 57(1) to authorise the following penalties to be added on unpaid rates:

For all rates other than water by meter rates

a) A penalty under Section 58(1) (a) of 10 percent on so much of any instalment that has been assessed after 1 July 2017 and which is unpaid by due date for payment, to be applied on the day after the due date. (Instalment penalty)

b) A penalty under Section 58(1)(b) of 10 percent on so much of any rates assessed before 1 July 2017 which remain unpaid on 7 July 2017. (Arrears penalty)

c) A charge under Section 58(1)(c) of 10 percent on so much of any rates to which a penalty has been added under (b) above which remain unpaid on 8 January 2018. (Arrears penalty)

The scheduled dates to add the penalties to the unpaid rates are as at the following dates:

7 July 2017 (Arrears penalty)

1 September 2017 (Instalment penalty)

1 December 2017 (Instalment penalty)

8 January 2018 (Arrears penalty)

1 March 2018 (Instalment penalty)

1 June 2018 (Instalment penalty)

For water by meter rates

d) A charge under Section 58(1)(a) of 10 percent on so much of any water by meter rates if the rates remain unpaid a day after the due date.

The scheduled dates to add the penalties to the unpaid water by meter rates are as at the following dates:

21 October 2017 (Instalment penalty)

21 January 2018 (Instalment penalty)

21 April 2018 (Instalment penalty)

21 July 2018 (Instalment penalty)

Discount

Pursuant to Section 55 a 3% discount will be provided where a ratepayer makes full payment of the 2017/18 rates on or before 31 August 2017.

Crs Christison/Isaacson Carried

11.7

Grant Application of Jacarn Peeti-Webber to the International Representatives Scheme

11.7.1

That the report from the Recreation Officer Sport Tararua dated 21 June 2017 concerning the grant application of Jacarn Peeti-Webber to the International Representatives Scheme (as circulated) be received, and

That the Council approve the application made by Jacarn Peeti-Webber for assistance towards his costs to represent New Zealand at the USA High Performance Championships held in Fort Lauderdale, Florida from 17 to 25 July 2017, and

That the sum of $440.00 be granted from the International Representatives Scheme for this purpose with regard to the cost of accommodation.

Crs Christison/Johns Carried

11.8	Staff Report
11.8.1	District River Flows and Rainfall
11.8.1.1	It is agreed that the information concerning district river flows and rainfall does not need to be included in future staff reports unless there are significant events where such details should be provided.
11.8.2	Dannevirke Water Testing
11.8.2.1	The approach taken to testing the Dannevirke water supply in respect of protozoa treatment for log credits is noted involving twenty-six samples over twelve months.
11.8.3	Horizons Farm Million Metres Planting Day
11.8.3.1	The date of the Horizons Farm Million Metres planting day is to be ascertained.
11.8.4	Fire and Emergency New Zealand (FENZ)
11.8.4.1	It is noted that while Council funding for the rural fire activity ceases on 30 June 2017 the cost of insurance levies will increase significantly to fund the new FENZ organisation.
11.8.4.2	This will impact on ratepayers and the Council’s costs.
11.8.5	Dannevirke Settlers Cemetery
11.8.5.1	The work undertaken at the Dannevirke Settlers cemetery is commended.
11.8.6	Installation of Heat Pumps in Pensioner Housing Units
11.8.6.1	Tenants have appreciated the installation of heat pumps undertaken in the Council’s pensioner housing units.
11.8.7	*That the report from the Chief Executive dated 21 June 2017 concerning an update on key projects and items of interest to the Council (as circulated) be received.* *Crs Christison/Isaacson Carried*

12. Portfolio Reports

12.1

Pahiatua On Track

12.1.1

Cr Franklin reported there are ongoing issues with street lighting in Pahiatua, and had recently made a CRM relating to Halls Road.

12.1.2

The Alliance Manager advised a meeting is to be held with Contact Energy to discuss the response time for such repairs undertaken through Powerco. The Manager Strategy and District Development is arranging this meeting.

12.1.3

With the ongoing closure of the Manawatu Gorge discussions are occurring with the New Zealand Transport Agency to request they install (at their expense) delineation on Saddle Road, Pahiatua Track and Ballance Valley Road.

12.1.4

In relation to the concern raised by a resident regarding a derelict property this subject is covered in the District Plan Proposed Plan Change. Where there are instances of this occurring these can be reported through the CRM system to assist in gathering that information for future follow up when the powers for Council to take action are available.

12.2

Events

12.2.1

The following councillors reported on various events they had attended to represent the Council:

Cr Franklin

· Trustpower Tararua District Community Awards sausage sizzle

Cr Isaacson

· Dannevirke Chamber of Commerce breakfast meeting

Cr Hull

· Bush Multisport Trust Annual General Meeting (also attended by Cr Franklin)

· Pahiatua Community Services Trust Annual General Meeting

· Emergency services community response forum

12.3

Forthcoming Portfolio Holders Meetings

12.3.1

It is intended that meetings will be held of the youth and community facilities portfolio holders.

12.4

Iwi Liaison Advisory Working Party

12.4.1

The Iwi Liaison Advisory Working Party will be considering a memorandum of understanding with Ngati Kahungunu ki Tamaki Nui a Rua iwi.

12.5

Youth

12.5.1

Cr Christison reported Dannevirke High School has acquired two cars to assist students with getting their driver licence.

12.6

Herbertville

12.6.1

Cr Crispin reported a well-attended meeting was held with representatives of the Herbertville community.

12.6.2

The Mayor and the Dannevirke Community Board Chairperson were also in attendance at that meeting.

12.7

Works Liaison Committee

12.7.1

Cr Crispin reported he had a meeting with the Alliance to discuss the grading of rural roads.

12.8

Local Government New Zealand Rural and Provincial Sector Meeting

12.8.1

Cr Hull and the Mayor reported on the Local Government New Zealand Rural and Provincial Sector meeting held in Wellington, and this includes reference to the following matters:

· The importance of connecting with the community was emphasised.

· Many applications were submitted for recognition orders under the Marine and Coastal Area (Takutai Moana) Act 2011 (there are six from this district).

· Results will soon be available from the Local Government New Zealand excellence programme.

· Providing and protecting walking access to outdoors public places and areas.

· Funding for tourism to provide infrastructure and facilities.

· Connectivity group to progress access to telecommunications technology.

· The detrimental health effects of products containing significant amounts of sugar.

· Roger Sowry is to look at the functions of Civil Defence and how they operate in New Zealand, and this subject will be discussed at the Local Government New Zealand Conference.

12.9

Community Relations

12.9.1

Cr Hull acknowledged the value of the Council travelling to Woodville this morning and meeting with the town’s businesses regarding the ongoing closure of the Manawatu Gorge.

13. Mayoral Matters

13.1	Acknowledgement of Contribution to Whakatane District Council Emergency Response
13.1.1	A letter has been received from the Whakatane District Council Mayor thanking Chief Executive Blair King for his contribution during the response to the cyclone and flood emergency events that struck their district in April.

14. Items not on the Agenda

14.1

Nil

There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 2.40 pm.

____________________________

Mayor

Report

Date	:	26 July 2017
To	:	Mayor and Councillors Tararua District Council
From	:	Blair King Chief Executive
Subject	:	Staff Report
Item No	:	11.8

1. Reason for the Report

This report is to update Councillors on key projects and items of interest for the period from 21 June 2017 to 26 July 2017.

Key Points

2. Manawatu Gorge Closure – Minister Bridges Update

On 26 July, the Minister for Transport visited Woodville and provided an update that –

· An alternative route is more likely since the latest slip on 22/23 July, which also collapsed one of the Gorge bridges.

· He understands the inter-regional importance for a flat, secure, direct route, although does not believe classing this as a road of national significance is justified due to traffic volumes of 7000 vehicles per day.

· Money is not the decider, they have required NZTA to fast-track the business processes to ensure the best route is implemented as soon as practical.

In the interim, the NZTA will be maintaining the Pahiatua Track under their contracted agreements, whilst we negotiate an enhanced financial assistance rate for the other three routes.

3. Visit by Chief Executive Fire and Emergency NZ to Dannevirke Fire Station

On 25 July, the new Chief Executive of Fire and Emergency NZ (Rhys Jones) met with volunteer urban and rural staff to update them on the merger, priorities for the next two years, and acknowledge the resources funded by communities such as the Dannevirke and Norsewood water tankers.

4. Flood and Snow Event 13 July

Whilst the Tararua Alliance did an exceptional job in identifying issues along our roading network from either flooding, slips, or trees down, there is the opportunity to improve the linkages between the Emergency Operations Centre, the Alliance Operations Centre, and our call centre. In hindsight, the questions being asked are:

· How do we better link the information from farmers along the route as to the priority for response needs.

· Whether more time needs to be spent coning the slip hazards to delineate these and also highlight Council and the Alliance have noted them, saving duplicate Service Requests (CRM’s) and improving safety.

· How to provide regular timely updates to social media and elected members. The Principals Group will discuss this as their next meeting, and it is likely to also be on the agenda for the Works Liaison Committee.

5. Sealing of Documents

The Mayor and the Chief Executive signed the following documents under the Council’s common seal:

· Memorandum of lease - Makuri Country Club Incorporated

· Memorandum of grazing permit for recreation reserve at Makuri - George Ross

· Deed of licence for Carnegie Centre - Tararua Community Youth Services

· Memorandum of grazing permit for recreation reserve at Makuri - Lachlan Tylee

· Deed of lease - Radio Eketahuna

Human Resources

6. Recruitment

The following vacancies have recently been advertised with the HR Manager and relevant teams sifting through applications, short listing and arranging interviews.

Vacancy Advertised	Applications Received
Licensing & Compliance Officer	37
Dannevirke Library Assistant	45
Records & Information Administrator	60
Assets Administration Assistant (Fixed Term 12 Months)	12
Treatment Plant Operator	6

Interviews have taken place for the following positions:-

· Records & Information Administrator – 6 applicants interviewed

· Dannevirke Library Assistant – 4 applicants interviewed

· Assets Administration Assistant – 4 applicants interviewed

The Treatment Plant Operator vacancy will be re-advertised, as applications received have fallen well short of the roles requirements. All applications for the Treatment Plant Operator were from international applicants, five from India and one from the UK. Unfortunately the majority were from those who apply for every role that TDC advertise and lack the required skill set.

An update will be provided in the next monthly report.

Health and Safety

7. Staff Leave

Sandy Lowe, Health and Safety Coordinator, will be on leave until 18 September, duties have been distributed through the Health and Safety Committee members. Jackie Hitt, Human Resources Manager, will be running the Health and Safety Committee. Peter Sinclair, Contract Supervisor, will be responding to day to day business, including incident investigation, with support from our MWLASS Health and Safety Business Partner. Nicole McPeak, Planner, will be reporting to Council and Audit and Risk Committee e.

8. Contractor Management

The guidelines for Health and Safety in Contractor Management were initially programmed to be completed by 1 August 2017, however these guidelines have been delayed due to unplanned improvements to this process. One such improvement currently being investigated is supplying contractors with induction cards for specific sites, these will display the date of last induction and will assist staff in identifying contractors that need to be inducted, or recognise new hazards that a contractor needs to be made aware of since their last induction. In the meantime, staff have been updated on their responsibility to document these key steps in Contractor Management.

9. Working Alone Policy

After some concerns regarding the implementation of controls for working alone, the Health and Safety Committee have suggested these standards be reviewed. Jackie Hitt, Human Resources Manager, is leading this process with the potential for an internal policy to be set. Staff will be engaged and communicated with throughout this process to ensure active commitment to the outcome.

10. WorkSafe NZ

Andrew Powell from WorkSafe NZ contacted Sandy Lowe, Health and Safety Coordinator, regarding a photo submitted to WorkSafe NZ by a member of the public relating to post-logging works undertaken by a local contractor. Sandy has responded to WorkSafe NZ and is awaiting notification of any further action. In our response, staff noted the logging activity was covered by the appropriate traffic management plan funded by Council, and the contractor did have the close work permit for the powerlines issued by the lines company.

11. MWLASS Group

The regional forum was held on 21 July 2017 at Rangitikei District Council. Horowhenua District Council presented on their wellbeing programme, which displayed a consistent and coordinated approach to wellbeing, covering off intellectual, social, financial, spiritual, emotional, occupational and physical aspects of wellbeing. Notes and power point on this subject are being forwarded to Jackie Hitt, Human Resources Manager, to consider.

Frank Aldridge attended the afternoon session to assist with the procurement of a Health and Safety Software System. Frank will be preparing the Request for Proposal (RFP) document. A discussion was had over products currently available in the market and the opportunity to work with a software provider to build our own system, which then has the potential to be on sold to other Councils. This idea will be considered as part of this project.

The next regional forum is set to be held on 22 September 2017.

12. Workgroups

Workgroup leaders will be reviewing the hazard registers for the workgroup team over the coming months with a deadline of 1 December for the review.

13. Training

No training has been undertaken since the last report.

14. Progress Calendar

First aid kit checks have been going for a year now and we have decided to review the frequency of the checks due to feedback from the staff involved and low orders. This is likely to be reduced to six monthly checks rather than three monthly.

Task	Month	Traffic Light	Comment
Committee meetings	Monthly		Ongoing
Report to CE	Monthly		Ongoing
Hazard and Control departmental training with staff	October 2016 - ongoing		Completed for; Assets, IT, Regulatory Services, Finance Also to be completed at staff induction time.
First Aid Kit Checks	Half Yearly		Last completed June 2017. To be completed December 2017.
Stand in the Gap Presentation	February 2017		2 February 2017 – All Staff Meeting
Health & Safety Representative Training Stage 2	March 2017
Formalise Work Groups	March 2017
Site Audit Update	March 2017		Follow up scheduled improvements calendar for improvements to Water &Wastewater and Treatment Facilities
WorkSafe to attend H&S Committee meeting	April 2017		Debbie Perrins Inspector Visited H&S Committee June 2017
Training for Contract Managers	May 2017		Positive feedback received from this training
Implement Contract Management Guidelines	May 2017		This has been delayed, with a new expected timeframe of 1 August 2017.
Process Review Health monitoring – inoculations	June 2017
PIN Process & Templates	July 2017
Contractor Management	November 2017		Ongoing process throughout the year with a goal of assisting 25 contractors through the process
Hazard Register Reviews	December 2017		Ongoing process to be completed for work area by workgroup leader throughout the year

Tararua Alliance

Executive Summary

15. Whilst June was a relatively quiet month, enabling us to focus on business as usual activities, 13 July saw the majority of Tararua covered with snow then hit by heavy rain and strong winds causing damage to many roads throughout the district.

Flooding, slips, dropouts and fallen trees were a common sight across the district, some completely closing roads temporarily. Initial response was based on the many (100+) customer requests lodged through Council’s customer services team. The key priority was to restore accessibility, then focus on safety issues. The District Road Status on Council’s website was kept updated throughout the event, as the one source of the truth regarding road closures for members of the public.

In the days following, all 1,958km of Tararua District Council’s roads were inspected and more than 550 individual ‘faults’ relating to the event were recorded. That information is being analysed to develop a prioritised programme of outstanding work, as well as confirming where permanent engineered repairs are required and to inform the funding justification to the NZ Transport Agency.

Ongoing clean-up work is being completed by multiple crews and is prioritised by the classification or criticality of the road.

The ongoing closure of the Manawatu Gorge is presenting challenges, with maintenance of the Saddle Road difficult due to the increased traffic volumes. We are aware that the road is deteriorating and are working with the NZ Transport Agency to ensure the road is safe.

Roads

16. Maintenance

Our maintenance crews are currently busy assisting with the response to the storm event. In coming weeks they will transition back to business as usual, focusing on our pre-reseal and post-winter pavement, surfacing and drainage maintenance programmes.

The impact of increased heavy forestry vehicles is being witnessed on some of our typically low volume rural roads in the north-east of the network. We are working with the forestry managers to ensure the roads are safe for both heavy vehicles and general motorists, and ongoing maintenance costs are minimised through proactive planning.

17. Renewals

Planning for the 2017/18 construction season and beyond is well underway with sites for the upcoming construction season finalised.

For resurfacing sites, the pre-reseal repair programme has been developed and will be completed during spring. There has been a focus over the past two years to get ahead with regards to this and we will be also focusing on repairs to the 2018/19 resurfacing sites. This year’s sites have also been laser surveyed (Hawkeye vehicle pictured) to confirm the existing surface texture, enabling seal designs to be developed. Our focus on ongoing improvements to asset information highlighted a number of past pavement rehabilitation sites with only a first coat seal. We have prioritised these to be resurfaced, protecting the underlying pavement and minimising the risk of premature pavement failure due to water ingress.

Surveying and investigations on the pavement rehabilitation sites is underway, to confirm existing pavement strength and materials to inform the pavement design process. We will be focussing much of the 2017/18 Minor Improvements budget on the pavement rehabilitation lengths on Route 52 between Weber and Wimbledon, to ensure it is safe and resilient in anticipation of increased logging trucks.

18. 2017/18 Pavement Rehabilitation Sites -

Road Name	Location	Length	Construction	Status
Weber Road	30.25-30.88km	0.63km	Sept-Oct 2017	Investigation & Design
Smith Road	1.25-1.57km	0.32km	Oct-Nov 2017	Investigation & Design
Smith Road	4.89-4.98km	0.09km	Nov 2017	Investigation & Design
Mangatuna Road	4.78-5.08km	0.30km	Dec 2017	Investigation & Design
Route 52 (84 Section)	0.52-0.92km	0.40km	Jan-Feb 2018	Investigation & Design
Route 52 (63 Section)	6.73-7.08km	0.35km	Feb-Mar 2018	Investigation & Design
Route 52 (63 Section)	12.90-13.45km	0.55km	Feb-Mar 2018	Investigation & Design
Route 52 (63 Section)	15.17-17.46km	2.29km	Mar-Apr 2018	Investigation & Design

Projects

19. Emergency Works

Good progress has been made on sites damaged during April’s storm events, with sites completed on Paeroa Road, Towai Road, Davey Road, Route 52 and Speedy Road.

The Akitio seawall (pictured) is nearing completion with around 25% of the rock wall left to build along with native shrub planting on the road shoulder to assist with batter stabilization and sediment.

Geotechnical and geological investigations, as well as options analysis and concept design, have been completed for the large dropout on Riverdale Road. Detailed designs will now be progressed with construction planned for spring/summer months. We appreciate the patience of motorists while the site is restricted to one-way by traffic lights. It is unfortunate, however, that one of the lights was recently vandalised and the battery stolen – putting motorists at risk.

More recently, the weather event on July 13 caused a significant number of faults across the network. Many roads were closed temporarily due to slips – these are now all open, some restricted to light vehicles only. The worst affected was Route 52, closed between Weber and Wimbledon due to scouring at Cochrane’s Bridge and closed between Tiraumea and Alfredton due to a large washout where a temporary road has been constructed. All sites required engineered permanent repairs have been identified and investigations will be carried out in the coming months.

20. Saddle Road Upgrade Project

This project effectively remains on hold due to the closure of the Manawatu Gorge. The NZ Transport Agency has taken over management and maintenance of the Saddle Road route, including Woodlands Road, for the duration of the gorge closure. This will reduce the significant cost to ratepayers, expected to maintain the Saddle Road due to the increased traffic volumes.

We continue to monitor the impact of the gorge closure on the district’s local roads and have a traffic monitoring programme in place. It is encouraging to note that recent counts indicate and increased number of vehicles travelling through Woodville, rather than the Oxford/Pinfold Road route where we plan to begin needed maintenance activities.

21. Eketahuna Upgrade

Our urban crew has minor work left to complete in Eketahuna. We await final street furniture and plantings from suppliers which are planned to be delivered and installed by the end of July. The adjacent photo shows completed work at the Bridge Street intersection.

22. Transportation Activity Management Plan & ONRC

Development of the Transportation Activity Management Plan, including the NZ Transport Agency’s One Network Road Classification (ONRC) requirements, is a key priority for our asset management personnel. The plan is a key requirement for Council’s 2018-28 Long Term Plan and is the funding justification for the 2018-21 National Land Transport Programme.

Using the principals of the Business Case Approach, we have determined the following key challenges with regards to the district’s road network. The plan will confirm how we will address these to ensure appropriate customer levels of service will be delivered in an effective and efficient way.

· Our road network is vulnerable to significant environmental events resulting in decreased accessibility and high intervention costs.

· Increasing heavy vehicle demand changes due to forestry is decreasing levels of service and increase reactive intervention.

· Our aging infrastructure has limited historic data/information resulting in difficulties in making effective and efficient investment decisions.

· Inconsistent road form and an unpredictable road reserve is resulting in a high risk of serious crash to motorists.

· Our district has a very large road network but small, aging population making it difficult to afford appropriate levels of service that are consistent with other districts.

As part of the plan development we will also update the Visual Intervention Guide, indicating when specific faults will be addressed. This will be aligned to the ONRC guide developed by industry (extract pictured below).

3Waters

23. Maintenance

3Waters maintenance activities were again steady during June, with 59 customer requests responded to during the month. This included 15 toby replacements, 12- water lateral leaks, 29 minor water related attendances, 1 minor sewer attendance, 1 sewer block and a hydrant replacement.

Open stormwater drain maintenance was completed in Tui Street and the main drain running behind the Pahiatua shops. And two new wastewater and water connections were installed in Eketahuna and Woodville.

The adjacent photo shows flushing of a water main in McPhee Street, Dannevirke, following customer requests regarding milky water. The milky colour causes concern for residents but is dissolved air within the water and not a health risk. We bled and flushed the affected section of the reticulation and will monitor.

24. Renewals

2017/18 renewals have begun with renewal of a watermain in Sedcole Street underway, between George Street and Tiraumea Road in Pahiatua. This will replace the last section of the existing 80mm cast iron main in Sedcole Street, and links to previous years’ renewals in Tyndall Street and Queen Street. Once completed, it will improve flow and water quality around these streets.

The forward works programme for future years will be finalised before the end of 2017, encompassing 10 years renewals and budget forecasting for incorporation into the Long Term Plan and Asset Management Plans. The risk framework used to prioritise renewals sites has been presented to Councillors and we’re now completing this. This long term programme is expected to be dynamic due to the ever increasing knowledge of the network through our routine inspections programmes, and to enable linkage between 3Waters and road renewals using a ‘dig-once’ approach to reduce cost and disruption to ratepayers.

Projects

25. Asset Inventory Data Improvement

Good progress is being made updating Council’s 3Waters asset inventory data. More than 7,000 updates have been made to the existing database including new or found assets, changes to attributes, and changes to spatial information.

Asset Type	Spatial Changes/Improvements, New or Found Assets Surveyed
Water Supply	4766
Waste Water	658
Storm Water	1862
Total	7286

26. Storm Water Modelling

All information and data has been supplied to our consultant Opus to perform network performance analysis and concept design reports for our stormwater options in each township. This is expected to be complete by the end of July and be important information in our decision making process with regards to major stormwater projects.

Performance

27. Customer Management

The number of customer requests received during June was slightly down compared to previous months, with 205 requests for roads and 51 for three waters responded to.

Customer request response times continue to be well within the five day requirement, with an average of 1.7 days for roading and 0.2 days for 3waters during June.

Feedback scores continue to trend well, with an average satisfaction level of 4.0 out of 5 for June, indicating a continued high level of satisfaction by those lodging requests through Council’s customer services team.

28. Corridor Access Requests

29 Corridor Access Requests and 50 BeforeUdig requests were submitted during the month of June.

29. Traffic Management

Four traffic management sites were audited during June, all Tararua Alliance sites and all were assessed as safe. Over the coming months there will be a focus of inspecting other contractors working within Tararua district road corridor.

30. Performance Framework

The results for May are as follows:

31. Key Performance Framework Results – Non Financial

Assets Group

Solid Waste

32. Exit of Kerbside Collection

As of 1 July, Council stopped the sale of Council refuse labels out of the Pahiatua Service Centre and to Pahiatua retailers for resale. This has gone smoothly with no issues reported. With this stage now being completed, Council no longer sells any refuse labels district wide.

33. Recycling Totals 2016/17

34. Dannevirke & Pahiatua Refuse Tonnes to CHB

35. Eketahuna Landfill

Planning on the closure of the landfill is starting to take place with Council officers meeting with David Veale from Wai Waste Consultants. An on-site meeting has taken place to inspect the test holes on the old part of landfill to establish how much cover has been placed over this part of the site. We can then ascertain how much covering will be required for closure.

David Veale will prepare a closure plan that will need to be submitted to Horizons for approval. Trees have also been ordered for planting within the gaps of the shelter belt on the boundary of the site, which will also be part of the requirement within the closure plan.

36. Customer Service Requests

Staff have been dealing with a lot of CRM’s on a day to day basis which take up a lot of time for little need. Below is an example of an investigation staff have had to deal with in the last month.

This caller called to complain that not all of his recycling has been picked up at a Dannevirke address. Upon inspection, two items were found.

Utilities

37. Water Quality CRM's

Five clarity related CRM’s were reported for the month of June, one was regarding the Pahiatua water supply and the remaining four were two separate incidents relating to the Dannevirke supply. There was an issue with oxygen in the lines in McPhee Street, this affected two properties and was resolved with assistance from the Tararua Alliance and the other incident is relating to an old pipe in Neptune Street – this is regularly being flushed and is programmed for renewal.

38. District Water Usage

June
Month	Dannevirke Res2 Export	Pahiatua Bore Intake	Eketahuna Plant Import	Woodville Plant Production

1/06/17	2948	471.45	531.6	1010.9
2/06/17	2888	46.31	492.0	1128.6
3/06/17	2714	504.63	537.0	1130.4
4/06/17	2732	393.30	531.9	1100.5
5/06/17	2917	380.32	563.1	1144.4
6/06/17	2890	631.24	528.8	1155.8
7/06/17	3077	439.03	541.4	1061.1
8/06/17	2962	522.00	534.9	1154.6
9/06/17	3093	482.22	484.8	1129.0
10/06/17	2812	481.19	533.2	1009.8
11/06/17	2914	370.76	514.4	995.1
12/06/17	2938	371.01	546.4	1120.9
13/06/17	2765	290.18	452.5	777.8
14/06/17	2901	415.04	541.0	662.1
15/06/17	2886	515.31	550.6	1105.7
16/06/17	2814	326.78	527.2	1139.1
17/06/17	2777	363.86	526.4	1238.8
18/06/17	2799	267.20	517.3	1223.5
19/06/17	2976	423.67	502.2	1125.6
20/06/17	2919	337.15	511.7	1112.2
21/06/17	2796	461.54	574.0	1115.2
22/06/17	2844	651.56	546.5	1064.9
23/06/17	2766	463.78	513.7	871.9
24/06/17	2653	400.75	562.7	968.4
25/06/17	2721	414.25	560.4	951.5
26/06/17	2757	493.99	561.4	1006.5
27/06/17	2862	615.57	565.7	1075.1
28/06/17	1758	118.09	385.4	647.9
29/06/17	2866	469.37	584.9	1040.3
30/06/17	2864	461.54	611.0	1060.4

39. District

During the storm on the 13^th and 14^th of July, there were no major problems with supply of water to the town reticulation. The river supply was abandoned in Pahiatua and we used the bore supply only. Dannevirke was converted directly from the impounded supply, Woodville and Eketahuna continued treatment at a lower inflow rate to slow the treatment process through the plant and refrain from pulling hard on the intake source while the streams were in turbid conditions.

Our treatment operators carried out some further random FAC readings in the town reticulation to quantify the residuals.

40. Dannevirke

We have received our second clear Cryptosporidium/Giardia water sample back from Massey, both of these are clear.

41. Pahiatua Treatment Plant

We have followed up with Scanpower again however, we are still waiting for them to install a couple of data loggers to give us the load calculation for the power requirement at the Treatment Plant site.

42. Pahiatua Reservoir Site

Work will be starting this week on trimming the trees up the driveway to gain better access for trucks to enter the Wakeman Street property, also the access track up to the new site will be cleaned off. Stormwater drainage also needs some excavation.

43. Eketahuna Extraordinary Users

All of the tanks have been ordered and have been delivered on site at each of the individual farms. We are investigating meters that provide a reading via phone which would mean we do not have to visit the property to manually read the meter (dependant on price). Timing for the connections will be programmed in the next couple of weeks with the individual farms, this will possibly be dependent on the weather as most properties are very wet at this stage and could impact on access.

The Alliance will be carrying out this work for us.

44. Akitio Water

Site meeting at Monaroa Station has been completed and the decision on where the container housing treatment plant will be placed. The existing treatment plant shed will be removed while the container is put in place and re-sited to store the chlorine in a separate building as part of the health and safety requirements.

The procurement of the new plant will be finalised this week.

45. St Joseph’s School Visit

St Joseph’s School had 40-50 kids attend a site visit at Dannevirke intake, impounded supply and the wastewater ponds on 29 June. This was part of their school project on where water comes from and how it gets ‘to the tap’ and where wastewater ends up. The children had lots of ideas on the process and proved to be very beneficial to all that attended including teaching staff. Staff received some good feedback on giving up our time to explain and visit the sites.

Wastewater

46. Resource Consents

We are working through the consenting strategy for the gap analysis for Woodville wastewater. We are looking at the consultation proposal and timelines to keep this project moving along.

47. Dannevirke Wastewater Ponds

The lining in No.1, 1A and 1B has been completed. The baffles are to be installed and tidying up around the pond edge where the liner folds into the trench will continue this week.

The gates and fencing outside the Dannevirke Sewerage Treatment Plant have been replaced.

48. Pahiatua Wetlands

Staff met with Rangitane and Kahungunu Iwi on 10 July on separate occasions with Roger from Opus who is the wetland design engineer. The ground layout and the development of the wetland was discussed, also what kind of plantings would be needed in the wetland and also tree planting on the perimeter of the land. This will encourage bird life and re-establish some native species. Roger will be sending a draft design back to Dave to then present to both Iwi for consultation. We will need to have any comments back from both Iwi prior to 10 August as this is the date the Hearing Panel have requested for the timeline.

We are organising a valuer to value the landowner’s piece of land where we anticipate the position of the new wetland area.

49. Woodville Wastewater Consent

Planning is underway for the submission of an updated application for the Woodville discharge consents. A consultation strategy for fully engaging with iwi in the options development phase is being developed.

Property

50. Housing for the Elderly

78 flats are presently occupied; there is currently 1 vacant flat, which is:

Gordon Street, Dannevirke

50 days

51. Ruahine Flats, Woodville

The drainage on the western side of the complex has been completed. A new outlet for the flats on the eastern side is still to be done and the fence on the western side has to be repaired.

52. Installation of Heat Pumps in Units

Heat Pumps have now been installed in all the flats. Sedco Engineering also installed long life smoke alarms.

53. Exterior Painting

Ballarat Court, Dannevirke is now completed.

Our contractor has to go in for surgery and will not be able to complete the painting of the Lyndon Flats, Pahiatua for three months.

Camping Grounds

54. Statistics

	June 2017	June 2016
Dannevirke	199	155
Pahiatua	215	214
Woodville	46	Closed
Eketahuna	177	179

55. Dannevirke Camping Ground

The Dannevirke Camping Ground was closed between 23 June and 10 July. This was to allow the installation of four new hardstand areas and the replacement of new caravan supply pillars. Work has now been completed.

56. Eketahuna Camping Ground Additional Toilets

The original start date of 26 June for the additional toilets has been delayed due to the weather and other factors. We are waiting for a new start date from the contractor.

Cemeteries

57. Statistics

June	Burials	Ashes
Mangatera	1	3
Mangatainoka	1
Woodville	1

58. Theft of Cemetery Trailer

After a burial on Saturday 15 July, the Cemetery trailer with all the specialised shoring equipment, spades, lifting gear etc was left in the locked yard behind the old Infacon Depot in Woodville. When the Alliance went to pick up the trailer on Tuesday 18 July the gate was open and the trailer was missing. The theft was notified to the Police and to the Scrap Metal Dealers. To date we have had no luck in locating it. The ‘grave digging‘ sign was found in Salisbury Street, Dannevirke. The CCTV footage has been looked at and nothing has shown up.

59. Leases

We are still waiting on the signed Notice of Renewal to come back for the Lease of Land at Woodville Old Landfill Site.

Lease of Land adjacent to Pahiatua Transfer Station – no tenders were received so this will be readvertised.

Parks and Reserves

60. Property Maintenance Contracts

The evaluation process was completed and the incumbent’s for the Norsewood/Ormondville, Akitio and Pongaroa contracts were the successful tenderer’s. We are currently in negotiations with a potential new contractor for the property maintenance at Waihi Falls.

61. Dannevirke Domain

The Alliance have commenced work on the refurbishment and sealing of the walkway between Waisplash and the Grandstand. They have put an initial coat of seal on the refurbished area and when this has set properly they will complete the resealing.

62. Fountaine Square, Woodville

A set of seesaws, a carousel and a double rocker have been ordered to complete the redevelopment of the playground. It is hoped the equipment will be installed in early September.

Community Buildings

63. Painting Contracts

Eketahuna Community Centre

We are waiting for the successful tenderer to submit their Health and Safety plan so they can commence the exterior painting.

Eketahuna War Memorial Hall

The painting of the War Memorial Hall is progressing well.

64. Pahiatua Town Hall/Library

Work has commenced on the installation of the aluminium windows in the Library reading room. This will be completed once the school holidays are over.

65. Dannevirke Town Hall

11 round tables were purchased to replace some of the old trestles. The round tables are more popular for functions now then the trestles.

66. Health & Safety

A lot of time has been spent on getting contractors up to pre-approved supplier status with Health and Safety. As most contractors have had no health and safety policies and manuals in place, Council is having to start from scratch with helping them through this process, which is a very time consuming process and a lot of staff time is required.

Strategy and District Development

67. Town Centre Cleaner Replacement

In 2008 Council purchased a rotary petrol water blaster to clean the pavers on the then new Dannevirke town centre CBD. This equipment has been maintained but it has not been able to operate at high pressure because of paver grouting sensitivity to high pressure. Consequently the pavers have deteriorated in look over time. The sealer was also given a useful life of ten years and so this is nearing its renewal date.

We are pleased to advise after reviewing a number of options that a very effective replacement system has been identified and tested. This can operate with steam, hot and cold water and with chemicals, if necessary. This is a trailer based system and has its own water reservoir, pump and petrol engine. It uses hoses and attachments including a rotary water blaster and/or wand to clean and ensures easy quick use with little weight loading on the pavers. We expect that it will be used for multiple purposes in roading, footpath and any property related activities. This unit has a cost of just over $30,300 exc GST and is a depreciation funded plant renewal item.

68. Paymark Data

For the first time we have received town based information for Paymark electronic data. This strongly supports that there has been a significant decline in activity for Woodville in June 2017 when compared to the same data in June 2016. It indicates while growth remains high in other Tararua locations, such as 11.1% growth in Dannevirke, the Woodville value of spending has dropped by 4.7%. Tararua annual growth (4.3%) remains above that of the New Zealand annual average (3.4%).

69. Forestry and Emissions Trading Scheme

In respect of Council forestry, we note that the Ministry for the Environment has advised that “there will be no immediate changes to how the NZ ETS operates. The decisions are in-principle, and further work and consultation will be required before they are implemented. Implementation decisions will be informed by New Zealand’s wider climate change work programme.”

Due to poor weather conditions since 2016, forestry operations at Birch North and Kaiparora forests remain closed. Some fencing work has recently been undertaken at Birch North forest.

Economic Development and Communications

Business

70. Manawatu Gorge Closure - Woodville

Since the closure of the gorge there has been a marked fall in traffic travelling through Woodville, which has seen a corresponding fall in visitor numbers causing growing concern among retailers and locals alike. Support is available through the Tararua Business Network to local businesses affected by the closure of the gorge.

From 10 July Mark Maxwell, the Economic Development Manager and Communications Manager has offered the assistance of staff member Angela Rule, who will be at the Woodville i-SITE each Monday between 10am- 3pm. Appointments can be made by emailing Angela at angela.rule@tararuadc.govt.nz.

We also arranged for the scheduled cash flow management workshop to be brought forward to support businesses.

71. Geographic Statistics: July 2016 – June 2017

Business Support

72. Brief Synopsis of Support provided throughout the District:

1 new retail idea – advised of groundwork for testing market, IRD workshops, brainstormed social service agencies in community that could help with market validation, discussion about estimating running costs and calculating sale prices of product range.

1 new business - sounding board for person’s idea – already very well thought out. Person new to district – connected with a relevant social service agency and community meeting, and CEDA.

1 new business - needing help to promote product/service. Connected them with i-Site, Renee Floyd (graphic designer), Chelsea Miller (social media) and Chelsea Wallace (photographer).

73. Workshops and Training in July

July workshops are all provided by Callum Skeet and the Lumina Team, on cashflow management. Woodville’s workshop has been brought forward to 17 July, from 2 August, to add to the support of local businesses.

74. Innovate 2017

Again this year we are proud to partner with Building Clever Companies (BCC) and the 2017 Innovate Programme. The focus has changed slightly, as not only is the competition open to people with their own new ideas, but also encouraging ‘fixers’ to enter – with ideas to fix problems gathered from around the region:

· Measuring Grass

· Managing Water Supply

· Dairy Shed Monitoring

· Electric Fences and Gates

· Getting Cows Off the Platform in Rotary Sheds

The process has also been streamlined. They have included mentors into the 10-week course and have added some big names to their panel.

Top 5 Finalists Receive:

· $500 seed funding compliments of Massey University

· Partner with a mentor - a local business rock-star that has, 'been there, done that'.

· 5 weeks of intense one on one mentoring through BCC

· Entry into Innovate Weekend

Innovate 2017 Winner Receives:

· $5,000 cash

· 2 year entry into CQ - Collective Intelligence

· Entry into BCC Accelerator

· Space at The Factory

· The potential to pitch to MIG (Manawatu Investment Group)

· Other awards on the night, an Innovate tradition!

Communications

75. Presentation to Palmerston North Boys High School

As part of their annual field trip, the Year 11 geography students from Palmerston North visit the Manawatu Gorge followed by lunch in Woodville and a talk from our team about the economic and social impact on the Tararua District of the Te Apiti Manawatu Gorge closure. Angela Rule attended this year and presented to 60 students - this was especially pertinent this year with the current closure affecting the district.

76. Facebook Statistics

Community

77. 2017 Trustpower Tararua District Community Awards

Nominations for the 2017 Trustpower Tararua District Community Awards –

Empowering volunteers - closed on Friday 21 July.

The Awards cover five categories; Heritage and Environment, Health and Wellbeing, Arts and Culture, Sport and Leisure, and Educational and Child/Youth Development. The category winners receive $500 and runners up take home $250. The Overall Winner receives $1,500 and the opportunity to attend, at no cost, the National Community Awards being held in Queenstown in April 2018. Last year’s Supreme Winner was Ormondville Rail Preservation Group.

The Awards Ceremony will be held on Tuesday 19 September 2017 in Dannevirke.

More information about the Trustpower Tararua District Community Awards can be obtained from Mercedes Waitere, Tararua Business Network assistant by emailing Mercedes.waitere@tararuadc.govt.nz or contacting her by phone on 06 374 4080 (north) or 06 376 0110 (south).

78. Community Assistance and Support Provided in June 2017

· Prize packs for Tararua College

· Ngati Kahungunu ki Tamaki Nui A Rua – Matariki celebration – posters

· Batons Up – prize packs

Tararua i-SITE

79. Welcome Packs

A total of 31 Welcome packs were sent during June 2017, 4 of these were sent outside of the district.

80. Qualmark Evaluation

A Qualmark Evaluation of the i-SITE is to be held 30 August 2017. Qualmark is New Zealand tourism's official quality agency. It is owned by the government organisation Tourism New Zealand.

When you see the Qualmark it means that those businesses have been independently assessed against a set of national quality standards. It identifies professional and trustworthy businesses so you can book and buy with confidence.

81. Creative Communities

The next round of funding applications will be held during August, these will be advertised on the Council page in the Bush Telegraph and applications sent out to various clubs and organisations.

82. Training

Staff attended a Department of Conservation famil which was focussed on the Kiwi Guardians programme that encourages families with children to get out and explore nature. Te Apiti is included in this programme. The children can complete various activities and receive a medal for doing so. The group that consisted of local i-SITE’S and Info Centres led by a DoC guide visited the Manawatu Estuary and Papaitonga Reserve.

The i-SITE team will undertake a series of trips around the district which will be held over five weeks, to visit new businesses and familiarise themselves with the attractions/accommodation in each part of the district.

83. New building

The move went very smoothly and the team are so happy to be in the new, modern and spacious building.

The electronic noticeboards are working well.

84. Tararua i-SITE and Info Centre Statistics

It has been fairly quiet with the continued closure of the Manawatu Gorge.

The Norsewood Info Centre was closed during June.

	Local	NZ	Overseas
June 2017	1,567	419	109
June 2016	1,271	568	140

Local visitors are up whilst other NZ and overseas visitors are down on the same period last year.

85. Accommodation and Travel Sales – Tararua i-SITE

A substantial drop in sales - less visitors due to Gorge closure with less travel sales.

86. Facebook

During this period, the i-SITE facebook posts reached 7,272 people and engaged with 2894. There were 17 more likes of the i-SITE page in the last month.

Regulatory

Alcohol Licensing

87. General Matters

Council’s licensing inspector resigned and recruitment began for a licensing and compliance officer. Temporary cover is being provided by Council’s environmental health officer with support from inspectors at surrounding local authorities.

88. District Licensing Committee Activity

Application Type	Applications Received	Applications Granted	Applications Refused
On Licence - New	1
On Licence - Renewal
Off Licence - New	2
Off Licence - Renewal
Club Licence - New
Club Licence - Renewal
Manager Certificate - New	1	1
Manager Certificate - Renewal	1	1
Special Licence	2	4
Temporary Authority - On
Temporary Authority - Off	1	1
TOTAL	8	7

89. Non Financial Performance Measures Year to Date (from 1 July)

Performance Measures - Alcohol Licensing
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
Public Health	Protect Public Health by regulating the sale of alcohol	Percentage of licensed premises inspected annually for compliance	Achieved 100% Target 100%	95%	92%

Animal Control

90. General Matters

New Pound is operating well and is easier to clean. We are investigating options for maintaining consistent pound temperatures in winter months. We have booked two ACOs to attend a basic traffic controller course to cover off our health and safety commitments for moving stock on roads.

91. Monthly Dog Pound Statistics

Reason for Impounding	Total for Month	Total for Year (from 1 July)
Roaming	13	161
Unregistered	6	51
Roaming and known to be unregistered	6	74
Rushing		9
Barking		3
Failure to comply with classification - Menacing		0
Failure to comply with classification -Dangerous		0
Failure to comply with Bylaw		0
Attacking - Person		11
Attacking – Stock		3
Attacking - Domestic Animal		4
Attacking - Protected Wildlife		0
Released to Council	3	16
Welfare		18
TOTAL	28	350

Resolution of Impounding	Total for Month	Total for Year (from 1 July)
Returned to Owner	22	212
New Owner/Rehomed	4	82
Destroyed	6	53
TOTAL	32	347

92. Registration Statistics

Classification	Registered	Unregistered	Total
Dangerous Dog	7	3	10
Preferred Dog Status	329	54	383
Rural Domestic Dog	1704	185	1889
Urban Domestic Dog	900	140	1040
Working Dog	3203	243	3446
TOTAL	6143 (90.7%)	625	6768

93. Menacing Dogs in the District

Menacing Classification Type	Total
33A(1)BII - Characteristics typical of Dogs Breed/Type	1
S33C(1) - Dog of Breed / Type in Schedule 4	94
33A(1)(BI) - Observed or Reported Behaviour of Dog	25
TOTAL	120

94. Infringements Issued under the Dog Control Act 1996

Section	Offence	Total for Month	Total for Year (from 1 July)
18	Wilful obstruction of Dog Control Officer or Ranger		2
19(2)	Failure or refusal to supply information or wilfully providing false particulars		0
19A(2)	Failure to supply information or wilfully providing false particulars about dog		0
20(5)	Failure to comply with any bylaw authorised by the section		0
23A(2)	Failure to undertake dog owner education programme or dog obedience course (or both)		0
24	Failure to comply with obligations of probationary owner		0
28(5)	Failure to comply with effects of disqualification		0
32(2)	Failure to comply with effects of classification of dog as dangerous dog		0
32(4)	Fraudulent sale or transfer of dangerous dog		0
33EC(1)	Failure to comply with effects of classification of dog as menacing dog		0
33F(3)	Failure to advise person of muzzle and leashing requirements		0
36A(6)	Failure to implant microchip transponder in dog		10
41	False statement relating to dog registration		0
41A	Falsely notifying death of dog		1
42	Failure to register dog		80
46(4)	Fraudulent procurement or attempt to procure replacement dog registration label or disc		0
48(3)	Failure to advise change of dog ownership		0
49(4)	Failure to advise change of address		1
51(1)	Removal, swapping, or counterfeiting of registration label or disc		1
52A	Failure to keep dog controlled or confined	1	8
53(1)	Failure to keep dog under control		2
54(2)	54(2) Failure to provide proper care and attention, to supply proper and sufficient food, water, and shelter, and to provide adequate exercise		0
54A	Failure to carry leash in public		0
55(7)	Failure to comply with barking dog abatement notice		0
TOTAL		1	105

95. CRMs

	Historical Rating Unit	Ind/Com Nth Ward	Ind/Com Sth Ward	Non Rateable	Rural Nth Ward	Rural Sth Ward	Not Known	Urban Nth Ward	Urban Sth Ward	Total for Month	Total for Year (from 1 July)
Aggressive Dog							1	1	1	3	31
Barking Dog - First Call - Record Only			2		1		3	5	4	15	311
Barking Dog - SECOND CALL / ATTENDANCE REQUIRED		2					2	1		5	154
Dead Dog								1		1	16
Dog Attack					1		1	1	4	7	43
Dog Bylaw Breach								1		1	5
Dog Other		1	1		5	6	30	14	15	72	565
Dog Welfare Concern							1	1		2	33
Roaming Stock							13		3	16	184
Roaming/ Uncontrolled/ Secured Dog		2		3	2	3	18	15	15	57	453
Rushing Dog					1			2		3	31
TOTAL		5	3	3	10	9	69	42	42	182	1826

96. Comments on CRMS

Aggressive dogs – Two jobs remain outstanding for an attack on sheep. The dog was shot and managed to get away. The farmer has identified a different dog, but we believe the dog has recovered from the injuries and is living locally.

There was a dog attack at the end of Edward Street Pahiatua which resulted in a dog getting an injured leg. Both the complainant and offender swore conflicting affidavits regarding the incident. Based on the evidence collected, no further action was taken.

Reports came in of a dog attacking its owners sheep at Pukemiku Road. The owners have been approached by the SPCA in regards to the cruelty aspect, no action taken by Animal Control.

A goat was attacked in Mathew Street and the offending dogs were unable to be positively identified.

Another dog in Pahiatua bit a lady on the arm as she passed the property. The dog owners took the dog to the vets and had it euthanised.

Barking dogs – There has been an upsurge in complaints from Makotuku as the usual persons are having difficulties again and complaining about each other needlessly.

97. Non Financial Performance Measures Year to Date (from 1 July)

Performance Measures – Animal Control
Major Aspect	Level of Service	Performance Measure		2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
Public Safety	Animal Control complaints and issues are resolved in a timely manner	Percentage of residents rate Dog Control as “Fairly Satisfactory” or “Very Satisfactory” in the Community Survey to be conducted in 2017, 2020 and 2023	Not Measured			N/A
		Percentage of calls that involve dog attacks responded to within 2 hours	89% Needs Improvement Target 100%		100%	100%
	Promoting responsible animal ownership through public education	Educational publications and programmes are available to the community	5 Needs Improvement 2 Needs Improvement		Minimum of 6 articles per year Minimum of 4 educational presentations per year	8 Achieved 2 Needs Improvement NOTE 1

Note 1: Presentations are provided to schools on an ‘as-requested’ basis. Schools generally have limited capacity to accept presentations due to pressures on the school curriculum.

98. Non Financial Performance Measures for Month – Dog Attack

Month	TOTAL CRM’s	Responded to within 2 hours
July	1	100%
August	1	100%
September	5	100%
October	4	100%
November	3	100%
December	1	100%
January	5	100%
February	4	100%
March	2	100%
April	3	100%
May	7	100%
June	7	100%

Building

99. General Matters

Once again June has been a busy month with 56 building consents issued with 26 new fires and 1 new dwelling. Housing renovations and new garages being constructed are poplar in our area. 422 building consents were issued for the last financial year compared to 343 the previous year. The bulk of the building consents were for fires, garages, housing renovations and 19 new dwellings.

The building team is still fielding a high volume of inquiries from people outside the area about the construction of new dwellings.

100. Short Course, Workshop or Conference Attendance

A presentation from Graeme Robertson (GIB) about passive fire protection and penetrations.

Jayson Thomas (Investigations manager) from the Plumbers, gasfitters and drainlayers Board provided a presentation on unlicensed plumbers and drainlayers to the building team and a representative from Central Hawke’s Bay District Council.

Colin Pickering visited for a couple of days to conduct competency assessments for the Building Officers, as required under the Building Regulations.

Key Learnings

The legal ramification for the home owner for employing an unlicensed plumber or drainlayer

101. Legislation Changes or Legislation Comments

The Building (Earthquake – prone Buildings) Amendment Act 2016 is now in force and also the Building (Accreditation of Building Control Authorities) Regulation.

The key changes in the Amendment Act will require development of Council policy to identify priority buildings. This will involve public consultation.

The key changes in the regulations are notification requirements (moving the responsibilities upwards), the qualifications requirements and the fee-for-service framework.

102. Non-Compliance Issues and or Breaches of the Act

The building team are receiving CRMs about owners constructing buildings without a building consent.

Action Taken

The owners are to be informed that they will have to apply for a Certificate of Acceptance (COA).

103. Monthly Building Consents Statistics

Consent Time Frames	Total for Month	Total for Year (from 1 July)
Code Compliance Certificate issued	46	356

10 days or Less	19	237
11 - 15 Days	29	122
16 - 17 Days	5	37
18 – 19 Days	2	16
20 Days		7
>20 Days	1	3
TOTAL	56	422
Percentage processed within 20 day limit	98%	99%

Total Value	$1,358,783	$18,270,830
Average Value	$24,264	$43,295

Inspection Results Report –	Month	Year to date
No of passed inspections	128	1292
No of failed inspections	18	182
TOTAL	146	1474

104. Non Financial Performance Measures Year to Date (from 1 July)

Performance Measures – Building
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
Public Safety	Ensure that the district’s built environment is safe and healthy	All swimming pool and/or spa fencing inspected once every 5 years	New Measure	100%	100% On Target
Customer Services	Building safe communities through cost effective and streamlined processes	Consents issued within statutory timeframes	Not Achieved 98% Target 100%	100%	99% NOTE 1

NOTE 1: Swimming pool inspections are generally undertaken in the summer months.

105. Swimming Pool Inspections

	Inspected	Passed	Failed	Removed*
July	0	0	0	0
August	0	0	0	0
September	0	0	0	0
October	2	0	1	1
November	3	1	2	0
December	1	1	0	0
January	1	0	1	0
February	0	0	0	0
March	2	1	1	0
April	2	2	0	0
May	6	4	1	1
June	32	2	5	25
TOTAL /269	49	11	11	27

*-on inspections the pools are not there ie have been removed by owners

The owners of the pools that have failed have been sent a letter asking that repairs and or modifications be made.

In June, Cathy inspected a considerable number of pools on the new pool list provided by Kudzi and Blair from IT. Of the 32, 15 were not pools and there were no pools at these addresses.

General Inspection

106. Legislation Changes or Legislation Comments

The Fire and Emergency New Zealand legislation commenced on 1 July 2017. This new legislation will transfer the responsibility for the removal of fire hazards to FENZ on 1 July 2018.

107. Illegal Dumping Collection

	Tonnage	Transfer Station Cost ($)
July	0.340	45.35
August	0.710	187.06
September	0.980	107.56
October	0.570	100.01
November	1.030	189.96
December	0.540	99.95
January	1.000	122.95
February	0.660	208.27
March	0.410	84.61
April	0.580	101.10
May	0.210	60.95
June	0.320	43.90
Year to Date	7.350	1351.67

108. CRMs

	Historical Rating Unit	Ind/Com Nth Ward	Ind/Com Sth Ward	Non Rateable	Rural Nth Ward	Rural Sth Ward	Not known	Urban Nth Ward	Urban Sth Ward	Total for Month	Total for Year (from 1 July)
Abandoned Vehicle		1					3	1		5	49
Fire Hazards											32
Illicit Dumping		1			1	1	1	2		6	155
Noise - Stereo/ Drums/ Party - First Call - Record Only							3	6	7	16	291
Noise - Stereo/ Drums/ Party - SECOND CALL / ATTENDANCE REQUIRED							3	6	6	15	312
Machinery / Vehicle Noise on Private Property - First Call - Record Only											10
Machinery / Vehicle Noise on Private Property - SECOND CALL / ATTENDANCE REQUIRED											6
Noise Other - First Call - Record Only											4
Noise Other - SECOND CALL / ATTENDANCE REQUIRED											1
Overhanging Trees or Projections from Private Property							2		1	3	23
Stock Crossings											9
Wasp & other Pests Complaints											5
TOTAL		2			1	1	12	15	14	45	898

109. Non Financial Performance Measures year to Date (from 1 July)

Performance Measures – General Inspection
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
Liveable Communities	Excessive noise complaints will be attended to by council to minimise disturbance to others	Percentage of noise complaints responded to within an hour	95.9% On Target	95%	95.9% On Target
Attractive Communities	Control excessive rubbish dumping, overhanging vegetation and fire hazards through monitoring and enforcement	Percentage of complaints responded to within 48 hours	100% On Target	90%	98.1% On Target

110. Non Financial Performance Measures for Month (from 1 July) – Noise

Month	TOTAL CRM’s	Responded to within 1 hour
July	10	100%
August	14	100%
September	6	83.3%
October	31	93.5%
November	33	100%
December	31	100%
January	36	94.4%
February	44	95.5%
March	41	95.1%
April	28	89.3%
May	23	100%
June	15	93.3%

Health.

111. Short Course, Workshop or Conference Attendance

National Programme Advanced Verification Skills – Karen Perry, Safe Food Services

Designated Officers Meeting – MidCentral Health – Palmerston North

Key Learnings

The advanced Verification Skills was valuable to attend and provided clarity on the verification topic outcomes for all food sectors and technical resources required if approved to verify National Programme businesses.

The designated officers meeting was an annual meeting held for Health Protection Officers and Environmental Health Officers in Public and private setting (NZ Army). Topics covered included updates on what’s happening across the public health sector updates in the Health Act 1956 for the Medical Officer of Health when managing and implementing controls for notifiable diseases.

112. Legislation Changes or Legislation Comments

Changes to the Food Regulations 2015 and Notices made under the notices due on 01 July 2017. No significant impact is expected for Registration Authorities.

Transition for food service and national programme 3 food sectors commences on 01 July 2017 and ends 31 March 2018.

113. Non-Compliance issues and or Breaches of the Act

No non-compliances reported

114. CRMs

115. Comments on CRMs

Offensive odour complaint forwarded onto Horizons Regional Council for follow up.

Smoke nuisances attended were largely due to burning of autumn leaves and dry tree branch debris.

116. Non Financial Performance Measures year to Date (from 1 July)

Performance Measures – Health
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
Public Safety	Protect public health by regulating the sale of food, funeral parlours, offensive trades, hairdressing salons and camping grounds	Percentage of registered premises inspected for compliance	90% Target 93% Achieved	90%	92.5%

	Total for Month	Total for year (from 1 July)
High Risk Food Inspections	14	71
Low Risk Food Inspections	6	27
Food Control Plan Audits	4	52
New Business Enquiry	1	16
New Food Business Registered	0	11
Business Closed	n/c	7

Planning

117. General Matters

National Monitoring System Information requirements for the 2017/18 financial year was provided by Ministry for the Environment (MfE) to Council. We are in the process of ensuring changes will align with the requirements.

118. Non-Compliance issues and or Breaches of the Act

We are investigating a complaint involving outdoor storage and related matters at a residential property in Dannevirke.

119. CRM’s

	Historical Rating Unit	Ind/Com Nth Ward	Ind/Com Nth Ward	Non Rateable	Rural Nth Ward	Rural Sth Ward	Unknown	Urban Nth Ward	Urban Sth Ward	Total for Month	Total for Year (from 1 July)
Advertising Signs, Unlawful, Unsightly, Hazardous											6
Environmental Amenity - Derelict Vehicles, Unsightly Odour/ Storage on Private Land									1	1	2
Noise Explosion or Vibration											1
Windfarm Noise Complaint											52
Total									1	1	61

120. Monthly Resource Consents Statistics - 2016/17

Application Type	Applications Received	Applications Granted	Applications Refused
Subdivision Consents	4	3
Land Use Consents	1	1
TOTAL	5	4
YEAR TO DATE TOTAL	52	45

121. Non Financial Performance Measures Year to Date (from 1 July)

Performance Measures – Planning/ Resource Management
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
*Resource Management*	Advice to customer is of good quality (fit for purpose)	Survey of customer rate advice was helpful	83% Agree 85% Target	90% Agree 85% Target	90%
	Resource consents are administered effectively and efficiently	Percentage of resource consents processed within the statutory time frame. • Non-notified 20 working days • Notified 70 working days • Notified and Limited Notified not requiring a hearing -50 working days	98.11% Achieved 100% Target	100%	95.5%
	Council responds effectively to complaints about non-compliances	Non-compliances are resolved within 3 months of customer complaint.	100% Achieved 100% Target	100%	100%

Emergency Management

122. General

· Keys issued to volunteers for the Pahiatua Community Civil Defence Centre. They now have a lockable room in the Town Hall to put their gear in.

· Represented TDC at the Welfare Coordinating Group meeting held in Marton on 6 July 2017. Excellent presentations from Ministry of Business, Innovation and Employment on emergency housing and the Edgecombe event and another from the Ministry of Primary Industry on animal welfare during emergencies.

· Attended the Bi Annual meeting of the Eketahuna Community Civil Defence Response Group. They have expressed an interest in more training opportunities.

· Attended the East Coast LAB meeting in Napier and represented the Manawatu-Wanganui CDEM Group. Some really useful information received about science projects happening along the Hikurangi Trench and education programmes being developed around this area. Also a great presentation about the Cobble Project being conducted by NIWA which tracks the movement of sand and stones along the sea front on the east coast and the effects of storm, currents and tides.

· The National Warning System forwarding process has been entered into Promap. This is the first of many processes to be entered by emergency management.

· Work has restarted on the new local Welfare Plan and a new Local Emergency Operations Centre Guide.

· Presented emergency management issues etc. to Council workshop on 18 July 2017.

· The Dannevirke Emergency Operations Centre was partially activated on Thursday, 13 July 2017 to monitor flooding throughout the District. The Huxley Street drain and Tiraumea Road flooded and even though the Pahiatua Community Civil Defence Centre was opened, no one evacuated to it. Both north and south catchments received a considerable amount of water from snow melt and rain and a lot of damage was done to our roading network.

· Working with the local Kura Kaupapa to source Civil Defence information written in Te Reo. Also seeking a qualified person to present to the Kura in Te Reo. Have already provided the “Whats the Plan Stan” curriculum to the Kura written in Te Reo. This has been a challenging project but is progressing well with various resources identified further up the East Coast.

TDC Car Park

Ferry Reserve

Library

General Matters

123. Woodville Project

The library move across the road happened early June. The process of shrink-wrapping the book stock proved very successful. This has been reported on to other libraries in the region as there was interest as to how this would work. There are several other library moves happening region-wide and we have received calls from interested library teams who are considering replicating our process.

The move itself and set up ready to open was uneventful with no unexpected surprises.

The first three weeks since opening required a rejig of staffing with Sue Ladd choosing to take her last two and a half weeks as leave. The remaining staff stepped into the breech wonderfully, and they have been receiving a lot of positive feedback from the public regarding the new site.

124. Recruitment / Retirement

Sue Ladd – Customer Services Librarian at Woodville retired at the end of June. A farewell for Sue was held in the new building.

Interviews for the vacant position at Dannevirke Library were held in early July and an announcement of who the successful candidate is expected shortly.

125. Radio Frequency Identification Project

The installation of the RFID equipment was delayed in June due to cabinetry for the self-return not being correctly made, but has since been installed.

126. Little Ears Preschool Programme

For the two months prior to the change of hours to morning sessions, Pahiatua were averaging one child per month, and Woodville 24. In May and June, Pahiatua had six children attend and Woodville 106. As at the end of June, Pahiatua were averaging 3 children per month, and Woodville 53.

The change from afternoon to morning has been successful for Woodville with numbers almost doubling. However, the Pahiatua site continues to be less successful and staff there will need to consider what they need to do to make the programme a success in their town.

127. Winter Warmers

Thirteen schools throughout the district have signed up for the Winter Warmers programme. Our target number of registrations across the District for this programme is 1,205. Total enrolments to date are 1,113 across the District.

Eketahuna School has pulled the school from participating as they had an outstanding invoice for books not returned from the last programme. They have disputed the invoice and have chosen this action themselves. Eketahuna Library staff were then in a position of having to promote the programme to individual children. This has meant their participation rate is well down on the target as the timeframe to enrol children was very short.

Books have been selected and delivered by the other branches to the participating schools. The programme at all the schools to date is going well.

Planning

128. Adult Learners Week

Planning the Adult Learner’s Week in September is underway. This includes the popular annual Trivia Quiz, which is highly contested across the District.

129. Poetry Day

Planning for National Poetry Day in August is underway. Entries for the Poetry competition are already being received

130. NZ Books Awards for Children and Young Adults

Preparations have started for the Annual Kids Lit Quiz based around these awards.

131. Statistics – as at 30 June 2017

Customer Services

132. Customer Requests – 1 June 2017 – 30 June 2017

Recreation and Sports Report

133. Tararua District

· Sport Manawatu hosted 690 children from 15 Tararua Primary Schools at the 2017 Tararua Primary Schools Seven-a-Side Tournament. Teams competed in rugby, football, hockey and netball. The annual event was held at Bush Multisport Park on Wednesday 14 June.

Winners were:

Junior Netball - Dannevirke South

Junior Hockey - Kumeroa-Hopelands & Pahiatua

Junior Rugby - Pahiatua

Junior Football – Pahiatua

Senior Netball – Norsewood

Senior Hockey – St Anthony’s

Senior Rugby – Huia Range

Senior Football – Huia Range

The event would not have been as successful if it were not for the support of our local Secondary School and Huia Range students and Bush Rugby junior and senior club members that volunteered as officials and runners for the tournament.

Sport Manawatu Tararua Recreation Advisor and Regional Workforce Development Advisor hosted a thank you lunch and presented certificates and prizes to the local secondary and Huia Range students for their contribution towards the success of the 2017 Tararua Primary School Seven-a-Side Tournament.

· Sport Manawatu Tararua Recreation Advisor and Regional Workforce Development Advisor hosted two sport strapping courses delivered by local Physiotherapists Jane Kilmister and Jill Woods. 20 participants attended the workshops.

· The Sport Manawatu Regional Talent and Coach Development Advisor delivered a Grassroots Coaching course at Tararua College. Seven adult coaches attended.

· The Sport Manawatu Regional Talent and Coach Development Advisor conducted two coach observation sessions for coach development at Tararua College.

134. Upcoming events (that we deliver or directly impact on)

· Sport Manawatu will hold two sport volunteer brunches to give recognition to those that have contributed their time to ensuring sport happens in our district. The first event will be held at The Blackstump Café Dannevirke on Sunday 9 July and a second event will be held at The Blackstump Café Pahiatua on Sunday16 July.

· Registrations for the Dannevirke Basketball Spring league will open on Monday 3 July. The tournament will be held on Saturday 30 September with the weekly competition starting on Monday 9 October.

· Sport Manawatu will be looking to appoint a contractor to fulfil the role of the Tararua Recreation Advisor while she is on maternity leave.

· The Regional Sport Facility Plan draft is due to be delivered to project steering group members which the Tararua District Council Community Assets & Property Manager is a member of.

135. Recommendation

That the report from the Chief Executive dated 26 July 2017 concerning an update on key projects and items of interest to the Council (as circulated) be received.

Attachments

Nil.

3.1	Tararua Community Youth Services
3.1.1	Jeanne O’Brien (Manager of Youth Development accompanied by three members of her team) outlined the work undertaken by Tararua Community Youth Services.
3.1.2	Tararua Community Youth Services employs youth workers within the district, and they provide support to develop and mentor young people to empower them through learning and assisting to realise their potential.
3.1.3	The programmes and services made available offer various initiatives to achieve this objective, and youth centres are located in Dannevirke and Pahiatua.
3.1.4	Tararua Community Youth Services holds government contracts primarily to work with young people, and a significant amount of its funding is derived from Ministry of Social Development.
3.1.5	Other sources of income are received from government agencies and community funding grants, and its governance board consisting of volunteers provides oversight, accountability and transparency of the service.
3.1.6	Tararua Community Youth Services utilises its volunteers undertaking either a level 3 youth leadership or level 4 youth work certificate to develop, lead and engage with young people on programmes.
3.1.7	Young people are also encouraged to participate in volunteering within the service and community, and this contributes to developing self-determination and active citizenship.
3.1.8	Emphasis is also placed on identifying and reducing the factors that make young people vulnerable, with the focus directed to achieving healthy wellbeing and positive and inspiring lifestyles.
3.1.9	The range of services are diverse in delivering outcomes from programmes supported by Ministry of Social Development, Lotteries, Central PHO, Ministry of Education and Child, Youth and Family.
3.1.10	Other services/activities provided to young people include assistance with their driver licence test, CV’s, getting birth certificates and IRD numbers, access to health services and Eastern Institute of Technology building and carpentry training course partnership.
3.1.11	The Mayor temporarily departed from the meeting during this presentation.
3.2	Project Tararua
3.2.1	Robin Winter (Manager Project Tararua) presented the results of the Dannevirke and district’s community conversations, and requested the Board keep these matters to the forefront and take an active role where appropriate.
3.2.2	Projects noted under way are: · Training opportunities via Tararua Youth Guarantee Community Partnership (the Board’s Chairperson is requested to pursue this initiative). · Town branding in conjunction with Dannevirke Promotions and Development Society. · Technology (broadband, cell towers) as being proposed through the Council’s Long Term Plan. · Anglican Church plans for development of the church and a community centre. · Completion of Dannevirke walkways. · Establishment of a housing trust to act as advocates for tenants. · Support the Te Reo commitment recently made by both local iwi.
3.2.3	Robin Winter acknowledged Dannevirke has many readily accessible and hidden assets in the form of community services, organisations and facilities, and suggested these could be better promoted through providing their details in information packs.
3.2.4	The town and surrounding rural districts need strengthened health services accessible from the Dannevirke Community Hospital, otherwise these will continue to be lost with reductions to the level of service provided.
3.2.5	The Council’s commitment to support social and community activity across the district can help to facilitate and deliver such outcomes.
3.2.6	Robin Winter will make a presentation to the district in August or September to report on the work done through Project Tararua.
3.3	Horizons Regional Council
3.3.1	John Barrow (Tararua constituency councillor on the Horizons Regional Council) spoke on the following matters: · Option to establish separate wards for Maori electors. · Development of next Long Term Plan and opportunity to make submissions seeking funding to support community services such as the health shuttle and community vehicle. · The Annual Plan 2017/18 has been adopted, with the majority of councillors voting against the proposed funding grant of $30,000 for the Philips Search and Rescue Trust helicopters service. · It is anticipated that the New Zealand Transport Agency will be making an announcement on the future of the Manawatu Gorge. · The proposed Animal and Plant Pests Management Plan and Strategy is in its final stages of completion following public consultation.
3.4	Recognition of Maori Heritage in Dannevirke
3.4.1	John Barrow urged that consideration is given to recognising the district’s iwi ancestry as part of Dannevirke’s heritage and identity.
3.4.2	At this time the town features a Scandinavian theme and lacks any reference or connection to the history and culture of the Maori community.
3.4.3	Cherry Peeti-Tapurau supported this view, and emphasised the need to take action on this matter to strengthen the mana of the town.
3.4.4	This could be done alongside the current Viking branding through establishing a link to the area’s Maori heritage by creating an image of a Maori wahine to reflect Ruahine, a young woman of great power in history.
3.4.5	Bob Dresser indicated the Dannevirke Promotions and Development Society is willing to consider any such proposal in partnership with the district’s iwi.
3.4.6	Further discussion on this subject could occur at the Board’s next meeting, acknowledging that any concept under consideration must be supported through consultation and agreement from both iwi in the district.

7.1		MidCentral District Health Board (Item 13.2.3)
7.1.1		A letter has been sent to MidCentral District Health Board conveying concerns about the reduction to health services provided through the Dannevirke Community Hospital, and urging them to urgently improve this situation.
8.	Tararua District Council Report
8.1	*That the report of the Tararua District Council meeting held on 28 June 2017 (as circulated) be received.* Hynes/Isaacson Carried

9.1	Dannevirke High School
9.1.1	Dannevirke High School Community Prefect Alex Frith is investigating implementing the concept of the Student Volunteer Army, and is to discuss this matter with the principal.
9.2	Dannevirke Chamber of Commerce
9.2.1	Board Member Hynes reported a very successful breakfast meeting was held, with Member of Parliament Ron Mark speaking at this event.
9.2.2	An after fives meeting is to be held on 2 August 2017 at the Black Stump Restaurant and Bar, with Labour candidate Kieran McAnulty as the guest speaker.
9.3	Tararua Youth Guarantee Community Partnership
9.3.1	Board Member Hynes advised he is involved with this initiative, and may take on the role of its chair.
9.4	Dannevirke Information Centre Management Committee
9.4.1	The Chairperson reported the financial position of the Dannevirke Information Centre is satisfactory, and they are seeking to employ a part-time relief staff member.
9.5	First World War Commemorations Committee
9.5.1	The Chairperson reported the First World War Commemorations Committee will be meeting again on Thursday to finalise planning an event held in October relating to the Battle of Passchendaele.

12.1	Correspondence
12.1.1	*That the correspondence as listed be received as late items to enable them to be considered in a timely manner:* *(a) Rangitane o Tamaki nui a Rua Incorporated 29 June 2017* *Re: Request for assistance with Dannevirke Town Hall hire charges for community meeting on methamphetamine* *(b) Lumina Limited 30 June 2017* *Re: Festival for the Future* Hynes/Isaacson Carried
12.1.2	Rangitane o Tamaki nui a Rua Incorporated
12.1.2.1	Board Member Hynes attended the methamphetamine hui held in the Rangitane o Tamaki nui a Rua office on 28 June 2017.
12.1.2.2	An organising committee has been formed, and a community meeting is to be held to discuss the problems caused by the methamphetamine epidemic and solutions to deal with it.
12.1.2.3	That the Board pay from its discretionary funds the cost of hiring the Dannevirke Town Hall on 12 July 2017 for the community meeting on methamphetamine arranged through Rangitane o Tamaki nui a Rua Incorporated. Hynes/Isaacson Carried
12.1.3	Lumina Limited
12.1.3.1	The Mayor returned to the meeting at this point of the proceedings.
12.1.3.2	It is agreed that the Mayor report further to the Board on the Festival for the Future to consider sponsoring a young person to attend this event next year.
12.2	Riverdale Road
12.2.1	Board Member Hynes proposed that consideration be given to forming a footpath/walkway on Riverdale Road when the repairs to the road are undertaken.
12.2.2	This matter will be referred to the Alliance Network Manager to consider the feasibility of this request, noting the previous Board supported the concept of this project.
12.3	Earthquake-prone Buildings Standards
12.3.1	Board Member Hynes noted the new legislation and regulations for earthquake-prone buildings have come into effect, and this will determine the way such buildings are identified, assessed and managed.
12.3.2	This will necessitate decisions being made within the next five years about the future of the Carnegie Centre that Tararua Community Youth Services lease from the Council.
12.4	Dannevirke Gallery of History Signage
12.4.1	Board Member Hynes reported he is working with the Dannevirke Gallery of History to erect promotional signage on the Stanley Street road reserve.

6.1	Electric Car Charging Station in Eketahuna (Item 6.1)
6.1.1	Charge Net New Zealand Limited has decided not to proceed at this time with the proposal to establish an electric charging station in Eketahuna due to the costs involved of accessing and connecting to power.
6.1.2	They intend to install charging stations within the district this calendar year in Dannevirke and Woodville.
6.2	Alf Rowden Humanitarian Award (Item 15)
6.2.1	That the Board confirm in open meeting the decision made as a public excluded item of business at its meeting of 2 June 2017 to present the Alf Rowden Humanitarian Award to Anna Christenson to acknowledge her voluntary service to the Eketahuna community. Wilson/Shannon Carried
6.2.2	A function will be held in the Eketahuna Community Centre Supper Room on 18 July 2017 at 7.00 pm to present the Alf Rowden Humanitarian Award to Anna Christenson.
6.2.3	The Chairperson will contact Eketahuna PTA to provide catering for this event, and shall arrange to get flowers for presentation to Anna Christenson.
6.2.4	The Deputy Chairperson requested her apology is conveyed for not being able to attend the award presentation function.
6.3	Community Boards Supreme Award Winner’s Prize (Item 8.2.3)
6.3.1	The Board selected the complaints and constructive conversations workshop in Palmerston North on 27 October 2017 as the Community Boards Supreme Award winner’s prize of an EquiP training option learning solution.
6.3.2	The Governance Manager will contact Jill Calogaras (EquiP Professional Development Manager) to advise the Board’s decision regarding this matter.

3.1	It is noted that John Barrow (Tararua representative on the Horizons Regional Council) will not be attending today’s meeting due to a family bereavement.
3.2	That item of business has been rescheduled to 11.00 am on the agenda of the Board’s next meeting.

7.	Tararua District Council Report
7.1	*That the report of the Tararua District Council meeting held on 28 June 2017 (as circulated) be received.* *Thompson/Shannon Carried*
7.2	Traffic Island Repairs
7.2.1	It is noted that Britton Housemovers Limited has been asked to repair the damage caused by their vehicle cutting up the traffic island grass surface in the Eketahuna town centre.
7.2.2	This work needs to be done within the near future as it is spoiling the appearance of that area.
7.2.3	If this does not occur soon the Chairperson has received approval to undertake the work required to rectify this situation.

9.	Correspondence
9.1	*That the correspondence as listed be received.* *(a) Kerry and Loreen Cunningham* *Re: Eketahuna Camping Ground May report* *(b) Eketahuna Our Town Incorporated* *Re: 8 June 2017 committee meeting minutes* *(c) Dannevirke Community Board 14 June 2017* *Re: Congratulations on success at the Community Boards Awards* *(d) Eketahuna Our Town Incorporated* *Re: Request for payment of Eketahuna Information Centre funding* *(e) Radio Eketahuna 28 May 2017* *Re: Request for financial assistance* *(f) Lumina Limited 30 June 2017* *Re: Festival for the Future* *(g) Jennifer Taylor, Corporate Solutions* Re: Pukaha Mount Bruce Wairarapa Garden Tour fundraising event *Shannon/Death Carried*
9.2	Eketahuna Our Town Incorporated
9.2.1	It is noted the intended completion date for the waka project is 15 July 2017.
9.2.2	The idea of creating small kiwis (and possibly other birds and animals) around town as an attention grabbing focus and promotion is commended.
9.2.3	*That the request from Eketahuna Our Town Incorporated to uplift $4,215.83 of the funding grant for the Eketahuna Information Centre be approved.* *Shannon/Thompson Carried*
9.2.4	The Chairperson and Board Member Wilson abstained from discussion and voting on the motion regarding this item of business.
9.3	Radio Eketahuna
9.3.1	The Board invite Radio Eketahuna to apply for funding through its annual General Assistance Grants Scheme subject to complying with the requirements involved and providing the necessary information to support their request.
9.4	Lumina Limited
9.4.1	It is agreed the Mayor report further to the Board on the Festival for the Future to consider sponsoring a young person to attend this event in the future.
9.5	Pukaha Mount Bruce Wairarapa Garden Tour
9.5.1	The Pukaha Mount Bruce Wairarapa Garden Tour fundraising event is held on 11 and 12 November 2017, and it includes four gardens in Eketahuna.
9.5.2	It is suggested that Eketahuna Our Town Incorporated consider preparing a calendar of events to provide such information as a promotion of forthcoming attractions within its community.

11.	Eketahuna Skate Park Project
11.1	Bridget Wellwood and Margaret Drysdale updated the Board on the Eketahuna skate park project, and the discussions occurring regarding the plan to develop this facility.
11.2	After a meeting with Building Team Leader Russell Palmer it has been agreed to retain the existing concrete structure rather than demolish it as the site of the pad with added strengthening.
11.3	Funding secured for the project at this time is $114,379, with a further amount of $54,000 still to be raised towards the total expenditure involved. Contractors have been engaged to undertake the project.
11.4	To progress this project and enable work to proceed Bridget Wellwood and Margaret Drysdale agreed to submit to the Community Assets and Property Manager details for approval of the revised intention regarding the concrete pad.

Date	:	27 July 2017
To	:	Mayor and Councillors Tararua District Council
From	:	Raj Suppiah Chief Financial Officer
Subject	:	Amendments to the Fees and Charges 2017/18
Item No	:	11.3

Date	:	24 July 2017
To	:	Mayor and Councillors Tararua District Council
From	:	Craig Lunn Manager Regulatory Services
Subject	:	Annual Report on the Administration of Dog Control Policies and Practices for 2016/17
Item No	:	11.4

	2015/16	2016/17
Working Dogs	$30.00	$30.00
Preferred Dog Status	$40.00	$45.00
Domestic Rural Dogs	$35.00	$36.00
Domestic Urban Dogs	$80.00	$82.00

Location Breakdown of Dangerous/Menacing Dogs in the District
Location	Dangerous	Menacing
Dannevirke		6
Woodville		3
Pahiatua		2
Eketahuna		1
Norsewood

Category	2015/16	2016/17
No of registered dogs	6,615	6,143
No of probationary owners	0	0
No of disqualified owners	0	0
No of dogs classified as dangerous	8	10
No of dogs classified as menacing under S33A:
• S33A 1(b)(i) observed or reported behaviour	34	25
• S33A 1(b)(ii) characteristics associated with breed	2	1
No of dogs classified as menacing under S33C	101	94
Number of infringement notices issued:
• Failing to register a dog	0	80
• Failing to control a dog	0	2
No of prosecutions taken	0	0

Category	No Issued
Wilful obstruction of Dog Control Officer or Ranger	2
Failure to implant microchip transponder in dog	10
Falsely notifying death of dog	1
Failed to register dog	80
Failure to advise change of address	1
Removal, swapping or counterfeiting of registration disc	1
Failed to keep dog controlled/confined	8
Failed to keep dog under control	2
Total	105

Service Area	Recommendation for review	Legislation
Parks and Reserves (includes Domain Boards and Camping Grounds), Community Buildings, Public Conveniences, Pools and Cemeteries	Not Required	s17A(3)b
Pensioner Housing
Economic Development
3 Waters - Water and Wastewater Treatment	Not Required	s17A(3)b
3 Waters - Water and Wastewater Reticulation, Stormwater	Not Required	s17A(3)a
Roading and Footpaths	Not Required	s17A(3)a
Community Support	Not Required	s17A(3)b
Representation	Not Required	s17A(3)a
IT	Full review carried out
Emergency Management	Not Required	s17A(3)b

Date	:	25 July 2017
To	:	Mayor and Councillors Tararua District Council
From	:	Natarsha Nikora Recreation Officer Sport Tararua
Subject	:	Grant Application of Anne Cairns to the International Representatives Scheme
Item No	:	11.7