Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 31 May 2017 commencing at 1.00 pm.

1. Present

Crs A L Benbow (Deputy Mayor), E J Christison, J E Crispin, A K Franklin, S A Hull, C J Isaacson, P A Johns and A J Thompson.

In Attendance

Mr B King - Chief Executive

Mr R Taylor - Governance Manager

Mr P Wimsett - Manager Strategy and District Development

Mr R Suppiah - Chief Financial Officer

Mr C Lunn - Manager Regulatory Services

Mr C Chapman - Alliance Network Manager

Mr C McKay - Finance Manager

Mr W Labuschagne - Management Project Accountant

Mr M Maxwell - Economic Development and Communications Manager

Ms E Roberts - Revenue Manager

Mr D Watson - Water and Wastewater Manager

Others as detailed in the public forum section of the meeting

2. Council Prayer

2.1	The Deputy Mayor opened the meeting with the Council Prayer.

3. Apologies

3.1	*That an apology be sustained from Her Worship the Mayor - Mrs T H Collis for non-attendance at the meeting.* Crs Crispin/Hull Carried

4.	Public Forum
4.1	Volunteer Resource Centre Manawatu and Districts
4.1.1	Norelle Ward (Manager Volunteer Resource Centre Manawatu and Districts) spoke on the role and focus of their work and activities to connect communities through volunteering.
4.1.2	They promote all aspects of volunteering to assist members with raising the standard of volunteers for their organisation by providing training and support on best practice.
4.1.3	Their charitable trust deed includes the Tararua district, and they are looking forward to potentially providing a physical presence in its communities and working with specific organisations.
4.1.4	There are ten volunteers from the district registered with the Volunteer Resource Centre at this time, and this is before conducting any recruitment or advertising.
4.2	Akitio Beach
4.2.1	Chris Horrocks conveyed his concerns regarding the following issues relating to Akitio Beach, and the lack of action from the Council to rectify these matters: · Freedom camping on the beach front is not controlled or managed. · Speed restrictions are being ignored, particularly by motorists during holiday periods. · A sign needs to be reinstated opposite the old school to warn beware of rips.

5. Notification of Items Not on the Agenda

5.1

Nil

6. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

6.1	Cr Thompson requested his possible conflict of interest be noted regarding the role he undertakes as reviewer of the Bush Multisport Trust’s financial statements and the small amount of remuneration received for this position.

7. Personal Matters

7.1

The Council note and congratulate the following on their achievements:

· Ella Rankin at the 25th Anniversary Grand Nationals Championship held in Sydney

· Laurie Malcolmson (silver medals) at the 9th World Masters Games held in Auckland

· Anne Cairns (17 medals) at the 9th World Masters Games held in Auckland

· Yukimi Brown for floral art

· Sally Dryland (winning gold) at the 9th World Masters Games held in Auckland

· Hamish Duff on being awarded recognition as Tararua Shepherd of the Year

· Louise Powick for Hockey New Zealand Masters Hockey

8. Confirmation of Minutes

8.1	*That the minutes of the Council meeting held on 26 April 2017 (as circulated) be confirmed as a true and accurate record of the meeting.* *Crs Thompson/Franklin Carried*

9. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda

9.1

Nil

10. Community Boards and Community Committees Reports

10.1

Dannevirke Community Board

10.1.1

That the report of the Dannevirke Community Board meeting held on 1 May 2017 (as circulated) be received.

Crs Isaacson/Hull Carried

10.2

Eketahuna Community Board

10.2.1

That the report of the Eketahuna Community Board meeting held on 5 May 2017 (as circulated) be received.

Crs Isaacson/Hull Carried

10.3

Pahiatua On Track

10.3.1

That the report of the Pahiatua On Track meeting held on 3 May 2017 (as circulated) be received.

Crs Isaacson/Hull Carried

10.4

Woodville Districts' Vision

10.4.1

That the report of the Woodville Districts’ Vision meeting held on 2 May 2017 (as circulated) be received.

Crs Isaacson/Hull Carried

11. Reports

11.1

Feedback on the Draft Annual Plan 2017/18

11.1.1

That the report from the Governance Manager dated 22 May 2017 concerning feedback on the Draft Annual Plan 2017/18 (as circulated) be received, and

That the Council note the feedback forwarded by way of comments and matters to the Draft Annual Plan and for consideration in developing the next Draft Long Term Plan, and

That pursuant to Section 37 of the Dog Control Act 1996, the following dog control fees (including GST) be set for the year of 1 July 2017 to 30 June 2018:

Dog Registration (on or before 1 August)

Disability assist dogs no charge

Working dogs $32.00

Rural domestic dogs $32.00

Preferred owner dogs $45.00

Urban domestic dogs $84.00

Dangerous dogs 150% of the applicable registration category

Dog Registration (paid after 1 August*)

Owners are required to register their dogs by 1 August of each year, failing which an additional penalty fee of 50% of the base fee will apply.

Disability assist dogs no charge

Working dogs $48.00

Rural domestic dogs $48.00

Preferred owner dogs $126.00

Urban domestic dogs $126.00

Dangerous dogs 150% of the applicable registration category

*Disability assist dog has the same meaning as in the Dog Control Act 1996.

*Preferred owners that register their dogs late (after 1 August) may lose their status and the fee charged will be the applicable registration category.

*Dangerous dog has the same meaning as in the Dog Control Act 1996.

*Any new dog up to 3 months of age will be charged a pro rata of the base rate.

*Any new dog from 3 months of age to 6 months of age will be charged the full base fee.

Other Dog Registration Fees

Replacement registration tag $2.00

Application for preferred owner status no charge

Application to keep three or more dogs (urban) no charge

And that the Manager Strategy and District Development undertake the renewal of the Dannevirke Information Centre agreement for the delivery of services to Council, and

That the budget provisions for the district’s community Information Centres be reviewed through the process of developing the next Draft Long Term Plan, and

That the request from residents of Woodville to mow the paper road between Richardson Street East and Atkinson Street and the strip along the north side of Richardson Street east towards Ormond Street be referred to the Works Liaison Committee to consider their possible inclusion in the mowing schedule, and

That the feedback forwarded on the proposed fees and charges for the disposal of green waste and clean fill at landfills and the Pahiatua and Woodville transfer stations be referred to the Chief Financial Officer and the Assets Group Contracts Supervisor to consider, and

That they report to the Council at its June meeting with their recommendation on this matter prior to the adoption of the fees and charges schedule for the 2017/18 financial year.

Crs Johns/Christison Carried

11.2

Road Closures Requested Under the Tenth Schedule of the Local Government Act 1974

11.2.1

That the report from the Alliance Network Manager dated 19 May 2017 concerning a road closures application under the Tenth Schedule of the Local Government Act 1974 (as circulated) be received, and

That pursuant to Section 342 (1) (b) and the Tenth Schedule of the Local Government Act 1974, the Council closes the following roads for the purpose of allowing the Pahiatua Volunteer Fire Brigade to hold their 125 years celebration event.

Road name: State Highway 2 Main Street from Edward Street to Tiraumea Road

Date of closure: Saturday 21 October 2017

Period of closure: 11.30 am to 1.30 pm

Road name: State Highway 2 Main Street from Churchill Street to Cambridge Street

Date of closure: Saturday 21 October 2017

Period of closure: 11.30 am to 1.30 pm

Conditions Applied to the Granting of these Road Closures

1. That the Tararua Alliance in conjunction with the organiser will assess shortly prior to this event the condition of the roads involved to determine their suitability for this purpose.

2. That if the Tararua Alliance identify any road or roads as being in an unsuitable condition arising from this assessment then they have the discretion to request the organiser to withdraw such road from the route of this event.

3. That shortly after the event has been held the Tararua Alliance shall carry out a drive over of the roads that were closed for this event to assess their condition.

Advisory Note

That should the Council incur any additional maintenance costs as a consequence of the event then those expenses shall be recovered from the event organiser.

Crs Christison/Hull Carried

11.3	Appointment of Commissioners for the District Plan Proposed Plan Change No. 1 Hearings Panel
11.3.1	That the report from the Manager Regulatory Services dated 22 May 2017 concerning the appointment of commissioners for the District Plan Proposed Plan Change No. 1 Hearings Panel (as circulated) be received, and That pursuant to Section 34A of the Resource Management Act 1991, the Council delegates to Chris Mitchell (acting Chair), Robert Schofield and Councillor Shirley Hull the necessary functions, powers and duties to hear and determine Proposed Plan Change No. 1 and any submissions received to the plan change, subject to the following conditions: a. *The commissioners must conduct the hearing in accordance with the “Making Good Decisions” Workbook, 4th edition including the “Chairs Supplement”.* b. The panel of commissioners can continue to hear and make decisions if one or more of the commissioners are unable to continue with the hearing provided there is at least one member of the panel able to hear the plan change and submissions. c. *Where necessary the commissioners may make decisions in relation to preliminary hearing processes (such as extension of time limits, decisions regarding pre-hearing meetings).* d. *The commissioners have been delegated the powers to exercise any additional power or function under Sections 41 to 42A of the Resource Management Act 1991.* And that pursuant to Section 34A of the Resource Management Act 1991, the Council delegates to the Manager Regulatory Services the power to agree to a mediated outcome on the Council’s behalf. Crs Johns/Crispin Carried
11.4	Liquor Licensing Matters Determined Under Delegated Authority
11.4.1	*That the report from the Liquor Licensing Officer dated 24 May 2017 concerning Liquor Licensing matters determined under delegated authority (as circulated) be received and noted.* Crs Hull/Johns Carried

11.5	Third Quarter Performance Report for the 2016/17 Year
11.5.1	The Finance Manager elaborated on the Council’s financial position and performance as at 31 March 2017, and the variances to the revenue and expenditure operational budgets that are favourable overall.
11.5.2	The Management Project Accountant spoke on progress made with undertaking the projects included as part of the capital expenditure budgets. Capital expenditure completed for the third quarter was $12.9 million compared to a budget of $21.6 million (which is 60% compared to 57% last year).
11.5.3	The Revenue Manager outlined the approach taken to managing rates debtors by classifying them to categories based on risk. Total arrears owing as at 31 December 2016 was $1,315,844 and reduced to $1,104,189 as at 31 March 2017. For the nine months period $718,000 of rates arrears were collected.
11.5.4	The Chief Financial Officer and his staff are commended on their work and the sound outcome achieved in prudently managing the Council’s finances.
11.5.5	*That the report from the Chief Financial Officer dated 25 May 2017 concerning performance for the third quarter of the 2016/17 year (as circulated) be received and noted, and* *That the Council notes and approves the variations in paragraph 4.1 to the capital project budgets as outlined in this report.* Crs Hull/Isaacson Carried

11.6	Staff Report
11.6.1	Resource Consent Hearings for Wastewater Treatment Plants
11.6.1.1	The Chief Executive explained the approach taken to enable the Eketahuna and Pahiatua wastewater treatment plants discharge resource consent applications to comply with policy 5.11 of the Horizons Regional Council One Plan.
11.6.1.2	This is based on the establishment of wetland sites, with an updated detailed Assessment of Environmental Effects and the ongoing involvement of the two recognised Iwi within the district.
11.6.1.3	That process requires the completion of Cultural Values Assessments from each Iwi and liaison with their representatives on the final wetland design and operation.
11.6.2	*That the report from the Chief Executive dated 25 May 2017 concerning an update on key projects and items of interest to the Council (as circulated) be received.* *Crs Thompson/Christison Carried*

12. Portfolio Reports

12.1

Events

12.1.1

The following councillors reported on various events they had attended to represent the Council:

Cr Hull	Rural Health Alliance Aotearoa New Zealand RuralFest New Zealand event in Wellington
Cr Thompson	Pongaroa fuel station sod-turning ceremony (also attended by Cr Benbow)
Cr Johns	Te Apiti Manawatu Gorge walking track reopening (also attended by Cr Franklin)
Cr Isaacson	Project Tararua Dannevirke Community Conversation meeting at the Fountain Theatre West African Dance and Drum performance
Cr Franklin	Connectivity meeting with representatives of the Kumeroa community (also attended by Cr Crispin)
Cr Benbow	Norsewood Norwegian Day celebrations and 50^th anniversary of Norsewear Dannevirke resilience session

12.2

Civil Defence

12.2.1

Cr Hull commended the District Resilience Manager on arranging the Civil Defence volunteers training courses.

12.3

Resource Management Act Planning

12.3.1

Cr Hull has completed the training to retain her certification as a councillor hearing commissioner.

12.4

Eketahuna Community Board

12.4.1

Cr Thompson acknowledged the Eketahuna Community Board’s success at the New Zealand Community Boards Conference through recognition of its town centre upgrade project as a category and Supreme Award overall winner.

12.4.2

The Chorus building project in that community is another initiative being progressed with assistance from Chorus and other interested groups.

12.5

Herbertville

12.5.1

Cr Crispin has arranged a meeting with representatives from the Herbertville community.

12.6

Youth

12.6.1

Cr Christison reported that Dannevirke High School is looking to purchase a car to assist students with getting their driver licence.

12.7

Pongaroa

12.7.1

Cr Christison indicated that pot holes on unsealed roads in the Pongaroa area are of concern to residents.

12.8

Wastewater Treatment Plants Tour

12.8.1

Councillors appreciated the opportunity to visit and inspect the wastewater treatment plants sites.

12.9

Pahiatua Under-verandah Lighting

12.9.1

Cr Franklin thanked those involved for fixing the under-verandah lighting in Pahiatua, and considering longer term options to improve this infrastructure as part of the town centre upgrade.

12.10

One Plan

12.10.1

Cr Benbow emphasised the need to find viable solutions going forward to implement the Environment Court’s decision on the One Plan.

12.11

Ngati Kahungunu ki Tamaki nui a Rua Iwi Visit

12.11.1

Councillors acknowledged the value of the very interesting and informative visit with representatives of Ngati Kahungunu ki Tamaki nui a Rua Iwi to Herbertville, Akitio and Owahanga.

13. Mayoral Matters

13.1

Tribunal and Hearings Committee

13.1.1

That Cr A J Thompson be appointed as a member of the Tribunal and Hearings Committee, and

That on successfully completing the accreditation requirements of the Resource Management Act 1991 Cr Thompson be deemed a hearing commissioner of the Council for any such hearing relating to that Act.

Advisory Note

The functions of the Tribunal and Hearings Committee relate to the Resource Management Act 1991, Dog Control Act 1996, Impounding Act 1955 and the Reserves Act 1977.

The requirement for Cr Thompson to gain accreditation under the Resource Management Act 1991 is only specific to conducting, considering and determining any matter that requires a hearing or related decision concerning this legislation.

For the purpose of participating in any other hearing conducted by the Committee the need for the above qualification is not applicable.

Crs Crispin/Christison Carried

14. Items not on the Agenda

14.1

Nil

There being no further business the Deputy Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 2.25 pm.

____________________________

Mayor

Report

Date	:	22 June 2017
To	:	Mayor and Councillors Tararua District Council
From	:	Raj Suppiah Chief Financial Officer
Subject	:	Adoption of the 2017/18 Annual Plan and the Schedule of Fees and Charges
Item No	:	11.5

1. Reason for the Report

1.1 To adopt the 2017/18 Annual Plan, which is year three of the 2015-25 Long Term Plan, before the commencement of the year to which it relates, which is 1 July 2017, as required by Section 95 of the Local Government Act 2002 (LGA).

2. Background

2.1 The Council adopted the Draft Annual Plan, along with the schedule of the proposed fees and charges on 29 March 2017.

2.2 The Annual Plan is defined by sections 95(5) and (6) of the Local Government Act and requires that Council present a full account of significant changes from the Long Term Plan for the year in which the Annual Plan is being developed, and include all relevant financial and funding impact statements for the year in which the Annual Plan is being prepared.

2.3 Council held a series of workshops in January, February and March 2017 to determine the service levels, capital programme, fees and charges, activity expenditure and rates requirement for the Draft Annual Plan 2017/18.

2.4 This Annual Plan marks a departure from previous processes for adopting Annual Plans, reflecting changes to the Local Government Act in 2014. Without any significant changes to the Long Term Plan the Council is no longer required to consult on this Annual Plan.

2.5 However, the Council made the Draft Annual Plan available for public comment and any feedback.

2.6 The Draft Annual Plan was distributed as follows:

· Copies available for reading/viewing at all of the Council’s Service Centres and its Libraries throughout the district

· Through the Council’s website www.tararuadc.govt.nz

· Each ratepayer received a Draft Annual Plan pamphlet along with a mock invoice setting out the proposed rates for their property

2.7 The Council received feedback/comments on the Draft Annual Plan. The Council in developing the Long Term Plan will consider the majority of the issues raised. A change to the fees and charges was made in response to the feedback received. This is reflected in paragraph 6.1.2 below.

3. Significance Assessment

3.1 The Annual Plan 2017/18 continues the priorities of efficient local infrastructure, public services and regulatory functions as consulted on through the Long Term Plan.

3.2 The changes are not considered significant in terms of the Council’s Significance and Engagement Policy.

4. Key Changes in Rates and Rates Incidence between the Draft and Final Annual Plan

4.1 The highlights and key changes in rates and rates incidence from the Draft Annual Plan are as follows:

4.2 Rates Increase

4.2.1 The overall rates increase for 2017/18 is 2.23% and is consistent with the draft which was 2.25%. This is significantly less than the 3.52% increase forecast in the Long Term Plan and consistent with the key outcomes in the Council’s Financial Strategy – “affordability” and “financial sustainability”.

Graph 1: Rates increase comparison

4.3 Uniform Annual General Charge and Rates by Sector

4.3.1 The Uniform Annual General Charge (UAGC) is set at 28.24% (28.88% in Draft Annual Plan and 28.82% in the LTP) of total rates. The resulting draft rates by sector and the UAGC for the 2017/18 year are as follows:

Table 1: Rates by Sector for Draft Annual Plan

Table 2: Rates by Sector for Final Annual Plan

Sector	Current Year	Draft	Final
	% Increase	% Increase	% Increase	$ Change from Draft
Rural	0.96%	1.97%	1.31%	85,859
Urban	2.57%	2.48%	3.28%	(75,363)
Industrial/Commercial	3.78%	2.81%	3.20%	(6,238)
Industrial/Commercial	(6.93)%	4.71%	4.74%	(43)
Overall rates increase	1.71%	2.25%	2.23%	4,215

Table 3: Rates by Sector Comparison

Sector	2015/16	2016/17	2017/18	For three years
	% Increase	% Increase	% Increase	Total	Average
Rural	2.02%	0.96%	1.31%	4.30%	1.43%
Urban	3.01%	2.57%	3.28%	8.86%	2.95%
Industrial/Commercial	3.42%	3.78%	3.20%	10.40%	3.47%
Windfarm	171.65%	-6.93%	4.74%	169.46%	56.49%
Overall rates increase	2.98%	1.71%	2.23%	6.92%	2.31%

Table 4: Rates by Sector for the 3 years of the LTP

4.4 Rates Incidence

4.4.1 Refer to appendix 1 for the detailed rates in the dollar for each rate type. The significant changes from the Draft Annual Plan are :

· The Uniform Annual General Charge (UAGC) is decreased from $507.48 in the Draft Annual Plan to $486.90 in the final Annual Plan mainly due to the depreciation expense – significant increase was noted for wastewater and decreases in roading, reallocation of staff resources to the water and wastewater activities and amalgamation of rural properties. These changes are explained in paragraph 5 below.

As a result, the UAGC was adjusted to maintain a balanced sector rates incidence that was similar to the Draft Annual Plan.

· Significant increase to district water and wastewater as a result of the rates impact from capital investment, asset revaluation and ongoing operational impact of new treatment plants and sampling regime.

· Increase in urban stormwater rates due to increase in maintenance cost in the interim as the Alliance complete the stormwater modelling.

· Decrease in District Planning given the delay in the timeframe to ascertain the changes to the District Plan from the impacts of the One Plan changes.

4.4.2 The tables below detail the rates increases for both the draft and final Annual Plan. The shift reflects the change in sector rates.

	Rates decrease	Between zero and $50	Between $50 and $60	Between $60 and $70	Between $75 and $100	Between $100 and $150	Greater than $150
Draft Annual Plan	1,083	7,648	346	274	354	370	547
Final Annual Plan	1,822	2,819	4,170	343	347	430	691

Table 5: Number of assessments by rates increase

Note: Table does not include non-rated and new assessments.

Graph 2: Rates increase by sector – Final Annual Plan

Graph3: Rates increase by sector –Draft Annual Plan Comparative

5. Significant Changes Impacting on the Rates and Rates Incidence in the Final Annual Plan

5.1 Amalgamation Rural Properties

5.1.1 We were required by the Valuer-General (in accordance with the Rating Valuation Act) to amalgamate rural land that has the same ownership, contiguous and likely to sell as one farming operation.

5.1.2 This work is being carried out over two financial years. The first group of 518 rural properties were amalgamated and the resulting impacts on the rating base are detailed in the table below:

Impact

Change

Rates impact

Number of rateable properties

The number of rateable properties (using the UAGC as a basis) changed from 9,106 to 8,992. A reduction of 114 properties from a total of 519 properties that were amalgamated.

All rates distributed on number of rating units e.g. UAGC, Targeted rural roading rate, Swimming pool and Library, Town centre upgrades.

Total impact is $123,080.29 which will be redistributed to existing ratepayers.

Land values of rateable properties

The land value of rateable properties changed from $3, 046 million to $3,041 million. A reduction of 5 million.

The impact is minimal and only those rates that are based on land values e.g. general rates, rural roading rate.

Table 6: Rates impact resulting from amalgamation of properties

5.1.3 The remaining properties (estimated at about 500) will be amalgamated as part of the 2018/19 rating year.

5.2 Reallocation of Resources

5.2.1 With the focus on compliance in the water and wastewater activity, staff resources were reallocated to ensure Council’s obligation for complying with our resource consents and drinking water safety plans are met/or not at risk.

5.2.2 The following were the changes:

Activity	Draft AP	Final AP	Change	Reason
Wastewater	$171,790	$199,404	$27,413	New position changed from Cadet to Engineer
Assets	$138,105	$175,545	$37,440	· Assets Cadet · 50% reallocation of Asset Information Officer to Cemeteries below as per 2016/17 Annual Plan
Cemeteries	$14,788	$37,201	$22,413	50% Reallocation of Asset Information Officer to Cemeteries

Table 7: Changes resulting from reallocation of staff resources

5.3 Capital Projects

5.3.1 The changes to the capital programme were mainly driven by potential conditions in the consents for the wastewater schemes. The significant changes are:

Activity	Project	Budget Draft AP $000’s	Budget Final AP $000’s
Parks and Reserves	Dannevirke Campground - New power boxes	5	15
Parks and Reserves	Dannevirke Campground Hardstand	4	10
Roading	Minor Improvements	614	1,030
Roading	LED Street lighting	-	405
Wastewater	Eketahuna Treatment Plant	739	1,300
Wastewater	District Wide Consent Upgrades	150	300
Wastewater	Preventative Renewals	52	-
Wastewater	Unplanned Renewals	-	55
Wastewater	Wetlands Design	-	40
Water Supplies	District Wide Mains Replacements	347	407
Water Supplies	Preventative Renewals	52	-
Water Supplies	Unplanned Renewals	-	55
	TOTAL	1,963	3,617

Table 8: Key changes to capital projects

5.4 Valuation of Infrastructure Assets

1 Asset Class	Depreciated replacement cost	Depreciation	Movement
1 Asset Class	Depreciated replacement cost	Depreciation	Depreciated replacement cost	Depreciation
Road	597,440,251	4,553,310	(1,759,058)	(231,728)
Road Structures	73,288,094	1,524,843	310,620	(5,949)
Road Drainage and other assets	65,161,853	656,614	(2,199,389)	(15,085)
Footpath	6,491,893	512,359	(767)	(12,865)
Stormwater	11,430,533	224,210	326	114
Water Treatment	9,898,049	315,437	57,008	2,923
Water Reticulation	33,605,968	666,422	1,950,892	38,070
Wastewater Treatment	13,410,258	425,113	77,245	2,449
Wastewater Reticulation	16,358,414	420,450	8,083	(2,107)
TOTAL	827,085,313	9,298,758	(1,555,040)	(244,178)

Table 9 : Valuation summary of Infrastructure Assets

Asset class	Valuation impact	New assets	Final AP	Draft AP
Road	(231,728)	5,663,570	4,228,997	4,462,791
Road Structures	(5,949)	950,340	1,524,843	1,530,450
Road Drainage and other assets	(15,085)	138,407	980,927	993,975
Footpath	(12,865)	323,153	512,360	525,224
Stormwater	114	-	224,210	223,571
Water Treatment	2,923	183,584	315,437	307,953
Water Reticulation	38,070	60,336	666,422	634,614
Wastewater Treatment	2,449	6,360,873	425,113	271,162
Wastewater Reticulation	(2,107)	999,939	420,450	412,192
TOTAL	(244,178)	14,680,202	9,298,758	9,361,932

Table 10 : Valuation changes comparison

5.4.1 The valuation results are currently being peer reviewed. The main reasons for the change in valuation are:

· historical unit rates have not reflected the actual cost i.e. the contract rates for roading were inflated compared to the utilities

· savings in fuel and bitumen prices for roading

· benefits of the Alliance contract model driving better value

5.4.2 The current Alliance model has now allowed more transparency in actual cost, resulting in more accurate costing and hence a higher level of confidence in unit rates.

5.5 Funding of Depreciation

5.5.1 The impact on the funding for depreciation of the new depreciation values following the valuation, amalgamation and resource reallocation changes had significant impact on the sector rates.

5.5.2 These are summarised in the table below:

Sector	Draft AP	Post valuation UAGC % same (28.78%)	Post valuation UAGC $ same ($507.66)	Final Model (28.24%;$499.90)
	% Increase	% Increase	% Increase	% Increase
Rural	1.97%	0.21%	0.34%	1.31%
Urban	2.48%	4.71%	4.54%	3.28%
Industrial/Commercial	2.81%	4.07%	3.97%	3.20%
Windfarms	4.71%	4.06%	4.15%	4.74%
Overall rates increase	2.25%	2.25%	2.25%	2.23%

Table 11 : Rates by Sector analysis in different models

5.5.3 The impact on sector rates, especially for the urban and Industrial/commercial sectors is significant and not affordable. Management has adjusted the funding of depreciation for roading and wastewater as follows to balance the sector burden.

Sector

Depreciation funding adjustment

Roading

Increase

$100,000

Wastewater

Decrease

$70,000

5.5.4 In arriving at the final model the following principles in Council’s policies were used as a basis and to also provide guidance to staff:

a) Have we addressed affordability at sector level?

Response – Yes. Using a combination of rates smoothing and adjusting the UAGC is prudent and is affordable. The proposed rates increase includes adjusting the depreciation funding to address the affordability principle, namely:

Rural Sector

· The proposed sector rates better reflect the levels of service workshopped under the One Network Road Classification (ONRC) framework.

· Creates a healthy reserve that can used when required e.g. to respond to challenges ahead:

- The increasing frequent and severity of weather events i.e. assets not meeting design lives

- Risk of reduced New Zealand Transport Agency funding

- ONRC impacts

- Provide relief in years when the rural sectors struggles e.g. Fonterra pay-out plummets

Urban/Industrial Commercial sector

· Urban/Industrial Commercial sector cannot afford the significant increase in one year

· Rates smoothing is a tool Council can use given the nature of the underlying assets i.e. long term assets, to account for technological advances.

· Manage the shortfall in the Urban/Industrial Commercial sector separately from the wider depreciation rates funding – no cross subsidy

· Consider the unique urban asset risk/attributes

b) Is it prudent what Council is proposing?

Response – Yes. We are funding long term assets (especially in the urban area where asset lives average 30-50 years) hence we are able to mitigate the risk using tools for example pooling of funds within the asset group, use rates smoothing, factoring in technological advances, improving data quality.

c) Are we using the UAGC effectively – what it is intended for, i.e. the UAGC is a crude tool to balance the sector rates to the extent each sector has a fair/equitable share of overall rates and aligns to the “user pays” principle?

Response – Yes. If we solely use the UAGC to balance the sector rates, then we are not, and will not meet the principles of “user pays” to the extent that remains affordable.

d) Did we avoid cross subsidy, e.g. rural subsidising urban which is not sustainable?

Response – Yes. The proposed final rates using UAGC and specific depreciation funding targeted at each sector to balance the sector rates.

e) Are the rates burden balanced with the principle of “user pays”?

Response – Yes. The Urban/Industrial Commercial sector will have to pay for the depreciation funding of the wastewater assets and a fair share of the general rates. The UAGC is not solely used to shift the rates burden.

f) Introduce sophistication to rates/reserves funding

Response – Yes. The funding of depreciation is ring fenced for each asset class and the impact on the sector is dependent on how the depreciation for that asset group is being funded. This approach gives us another tool to help us balance the sector rates incidence and also address the sector affordability issue that may differ from year to year.

6. Other key changes

6.1 Fees and Charges

6.1.1 Significant changes to the fees and charges from current year were:

· Animal Control -Rural domestic dog fees are aligned with the working dogs category.

· Pensioner Housing - Rentals for all superannuitant and tenant contribution flats are proposed to increase by $6 per week, and rental for other flats will increase from $138 to $150.

6.1.2 From the feedback received on the Draft Annual Plan, a new fee for Solid Waste Disposal was introduced. Council has added a new fee of $5 for each Wheelie Bin. This fee is applicable for all transfer station, except Dannevirke and effective from 1 July 2017.

7. Treasury and Risk Management Policy compliance

7.1 The borrowing limits are determined in the Treasury and Risk Management Policy.

7.2 The following table illustrates that the Council is operating well within the guidelines contained in the Treasury and Risk Management Policy.

Table 12 : Prudent Financial Benchmarks

7.3 The projected debt level for the 2017/18 Annual Plan of $11.3 million compared to $13.5 million in the Long Term Plan. Total loans including internal loans are projected to be $27 million compared to $24 million currently. In the 2017/18 Annual Plan, we have planned to complete $4 million of growth and level of service projects that will be funded from loans.

7.4 The Council’s balance sheet can prudently sustain the level of debt.

8. Capital Programme

8.1 The total capital works programme for 2017/18 is $14.8 million compared to the $12.7 million for year 3 of the Long Term Plan. This is largely the result of a $1.4 million expansion of the Pahiatua Water Treatment plant driven by change in bore status, $0.7 million increase in Eketahuna Treatment Plant upgrade ($0.56 million MfE subsidy) and LED replacement programme for street lights. The LED replacement programme will attract an enhanced NZTA subsidy of 85%.

8.2 The balance of additional capital costs are from the deferred 2017/18 projects. There have been some reductions in estimated capital costs due to lower inflation impacts than originally forecast.

Table 13 : Summary of Capital Programme

Graph3: Capital programme comparison

8.3 Key Projects

8.3.1 The Council has confirmed a number of key improvements to services that were proposed in the draft budgets. The following are the key projects in the final 2017/18 Annual Plan.

· Sealed Road Resurfacing - $2.4 million

· Roading Pavement Rehabilitation – $1.7 million

· Pahiatua water treatment plant - $1.4 million

· Eketahuna wastewater treatment plant - $1.3 million

· District Stormwater Development - $1 million

· Minor Safety Improvements - $1 million

· Roading Emergency Reinstatements - $0.6 million

· Unsealed Road Metalling - $0.6 million

· Wastewater Consent renewals - $0.3 million

9. Use of Reserves for Internal Loan

9.1 Council’s policy allows the use of specific reserves as an alternate funding option. The use of such reserves will require a specific resolution of Council before expenditure is committed. The exception to this is the use of depreciation reserves (for internal borrowing) used to fund capital expenditure instead of borrowing from external sources (banks and financial institutions).

9.2 In the Annual Plan workshops this year Council supported extending the use of specific reserves for internal borrowing to offset the need to borrow externally, to include the Forestry and Pensioner Reserves (Pensioner Housing and the Tenant Contribution Reserves). The change in policy is reflected in “Note 2: Statement of Reserves and Special Funds”.

9.3 The net impact on the overall rates requirement by using these reserves as an alternative to external borrowing is $32,500 which is about 0.15% rates decrease.

10. Balanced Budget Requirement

Balanced Budget

Operating Revenues = Operating Expenditures

10.1 The Council is required under the Local Government Act 2002 to ensure that each year’s projected operating revenues are set at a level sufficient to meet that year’s projected operating expenses.

10.2 The Council may set projected operating revenues at a different level from that required, if the Council resolves that it is financially prudent to do so.

10.3 In addition to ensuring Council meets the balanced budget requirement, it has to consider the resulting financial position for future years. In particular, that it has maintained the level of borrowings and investments at a sustainable level to leave capacity for future generations.

10.4 For the 10 years in the Long Term Plan, Council has resolved not to balance the budgets (from year 3 onwards) mainly due to un-funding of depreciation.

10.5 However for the Annual Plan 2017/18 Council budgets are balanced, making a surplus of $465,000 which is mainly driven from the enhanced subsidy for the LED street light upgrades.

10.6 The reasons for surplus in the budget for the year is detailed in the table below:

10.7 Compliance with the Revenue and Financing Policy

10.7.1 The Council has complied with the limits set in its Revenue and Financing Policy except for two activities:

Activity	Rates		Fees & Charges		Grants and Other Revenue
	Policy	Actual	Policy	Actual	Policy	Actual
Animal Control	0%-10%	16%	90%-100%	83%	-	-
Emergency Management	95%-100%	51%	0%-5%	49%	0%-5%	1%

10.7.2 Animal Control does not comply due to employing the third Animal Control Officer (ACO) earlier than expected. In the Long Term Plan, Council planned to gradually increase the Animal Control activity’s fees and charges (dog registration, impounding) to fund the new dog pound and a third ACO. However, it was critical that we quickly address the risk to the public arising from unregistered and roaming dogs.

We will need to review the policy limits and funding spilt for the Animal Control activity in the 2018/28 Long Term Plan.

10.7.3 Emergency Management does not comply due to the reimbursement of Rural Fire from FENZ. The policy limits will be adjusted in the 2018/28 Long Term Plan to reflect this change.

11. Conclusion

11.1 Council notes the changes from the Draft Annual Plan and Year 3 of the Long Term Plan.

11.2 Council adopts the 2017/18 Annual Plan and the Schedule of Fees and Charges.

12. Recommendation

12.1 That the report from the Chief Financial Officer dated 22 June 2017 concerning the Adoption of the 2017/18 Annual Plan and the Schedule of Fees and Charges (as circulated) be received, and

12.2 That the Council note the 2017/18 budget is balanced, representing a variation to the previous resolution and intentions not to balance the budgets from year 3 onwards of the 2015/25 Long Term Plan, and

12.3 That the 2017/18 Annual Plan and the Schedule of Fees and Charges be adopted, and

12.4 That the Chief Executive is authorised to approve any minor accuracy, grammatical or formatting amendments prior to the 2017/18 Annual Plan going to print.

Attachments

Nil.

Report

Date	:	21 June 2017
To	:	Mayor and Councillors Tararua District Council
From	:	Blair King Chief Executive
Subject	:	Staff Report
Item No	:	11.8

1. Reason for the Report

This report is to update Councillors on key projects and items of interest for the period from 24 May 2017 to 21 June 2017.

Key Points

2. High Risk Issues for Councils – Water and Wastewater

Water and especially water treatment were the highest risks for Council based on presentations to the recent Rural and Provincial meeting in Wellington. Similar to Worksafe responsibilities, councils must ensure they have suitable barriers or failsafe’s continuously from intake source through to final point of supply. Staff are implementing multiple recommendations of the Havelock North Inquiry such as increasing and documenting the technical skills of staff, reviewing the Water Safety Plans, and developing agreed response plans.

A similar high profile risk relates to the renewal of wastewater consents. Public expectations are preferring land based disposal, yet the viability of that and uncertain long term impacts combined with land costs, mean greater central government support is needed to implement this option.

Part of the stage 2 Havelock North water inquiry is on the structure of how best to deliver these services. Although the Scotland example is being cited as best practice to have this taken from councils and delivered through another agency, elected members asked how this could deliver the same or better services for less cost.

There is a concern by staff that any Regulatory Impact Statement will have the same flawed financial analysis as used in the FENZ merger, which now requires another $300m over the status quo to deliver.

3. Emergency Generator for Water or Wastewater

Peter Wimsett has ordered a 44 KVA generator that is being mounted onto a trailer for use in the treatment plants if we suffer a major outage such as occurred in Edgecumbe after the stockbank breach.

4. NZTA Audit of the Tararua Alliance

The New Zealand Transport Agency completed their Audit of the Tararua Alliance and noted that Council has strong contract management processes in place through its role in the Tararua Alliance, and representation on the Principals Group. The detailed information provided to the Auditor confirmed they were happy Council was receiving value for money from the Land Transport co-investment.

5. Tararua Rural Fire Authority Evening

To thank and acknowledge the volunteers who have been part of our Rural Fire Parties, the Council is holding an Awards Presentation Evening and Transition to FENZ Celebration dinner on Wednesday, 28 June 2017 to be held in the Dannevirke Town Hall.

Health and Safety

6. Contractor Management

We received positive feedback from the Contractor Management training held by Dave Griffith on 1 June 2017. This covered off the general expectations of assessing, monitoring and reviewing contractors’ health and safety management. Guidelines are being reviewed with the anticipation of having these completed prior to 1 August 2017. In the meantime, staff were made aware of their responsibility to document these key steps in Contractor Management.

7. Notifiable Incident – Assets Team

After a full investigation of the chlorine gas leak at the Dannevirke number 2 reservoir, the water treatment team has been provided with a number of corrective actions, including further operator training on connections, disconnections and leak testing. This incident also highlighted the need for all staff to be made aware of the legislation.

‘Subpart 5—Duties to preserve sites and notify notifiable events, 55 Duty to preserve sites’

(1) A PCBU who manages or controls a workplace at which a notifiable event has occurred must take all reasonable steps to ensure that the site where the event occurred is not disturbed until authorised by an inspector.

(2) Subsection (1) does not prevent any action—

(a) to assist an injured person; or

(b) to remove a deceased person; or

(c) that is essential to make the site safe or to minimise the risk of a further notifiable event; or

(d) that is done by, or under the direction of, a constable acting in execution of his or her duties; or

(e) for which an inspector or the regulator has given permission.

8. WorkSafe NZ Inspector Visit

Debbie Perrins, an Inspector from WorkSafe NZ met with the Health and Safety Committee to grow our relationship with the regulator. Debbie outlined the role of WorkSafe NZ and talked about key areas that WorkSafe NZ will intersect with Council activities, including contractor management and project works. Debbie discussed the changing way WorkSafe is working, rather than purely enforcement, they are working to engage and educate prior to enforcement.

9. MWLASS Group

The MWLASS Group will be inter-auditing this year to ensure continuous improvement. The group is currently deciding if we will be auditing based on the now disused WSMP standard, or if WorkSafe NZ will be releasing the new audit standard in time for us to work towards the new standard. This is currently set to be released in September. Tararua District Council’s inter-audit is set for December 2017 and will be undertaken in conjunction with the Health and Safety Coordinator from Whanganui District Council.

10. Workgroups

Workgroups have now been rolled out to all staff. This will allow the Health and Safety Representatives to investigate low level incidents and to assist in the management of risks/hazards for the group to which they are assigned. This will allow the Health and Safety Coordinator more time to focus on key areas of improvement and prepare for our regional audit.

11. Training

Training Type	Employees Attending
Contractor Management This course provides staff with the understanding of contract management from a health and safety perspective.	18
Internal Hazard Identification Internal training taken by our Health and Safety Coordinator to help staff understand how to identify hazards and implement industry standard controls	8
First Aid Training	17

12. Progress Calendar

First aid kit checks have been going for a year now and we have decided to review the frequency of the checks due to feedback from the staff involved and low orders. This is likely to be reduced to six monthly checks rather than three monthly.

Task	Month	Traffic Light	Comment
Committee meetings	Monthly		Ongoing
Report to CE	Monthly		Ongoing
Hazard and Control departmental training with staff	October 2016 - ongoing		Completed for; Assets, IT, Regulatory Services, Finance Also to be completed at staff induction time.
First Aid Kit Checks	Quarterly		Last completed June 2017. Review to half yearly checks.
Stand in the Gap Presentation	February 2017		2 February 2017 – All Staff Meeting
Health & Safety Representative Training Stage 2	March 2017
Formalise Work Groups	March 2017
Site Audit Update	March 2017		Follow up scheduled improvements calendar for improvements to Water &Wastewater and Treatment Facilities
WorkSafe to attend H&S Committee meeting	April 2017		Debbie Perrins Inspector Visited H&S Committee June 2017
Training for Contract Managers	May 2017		Positive feedback received from this training
Implement Contract Management Guidelines	May 2017		This has been delayed, with a new expected timeframe of 1 August 2017.
Process Review Health monitoring – inoculations	June 2017
PIN Process & Templates	July 2017
Contractor Management	November 2017		Ongoing process throughout the year with a goal of assisting 25 contractors through the process
Hazard Register Reviews	December 2017		Ongoing process to be completed for work area by workgroup leader throughout the year

13. Incident Investigation (Including Near Miss) and Reporting

Tararua Alliance

Executive Summary

14. Plenty of progress has been made in May – with much of the flood damage remedial works completed or underway, and significant headway into the development of future programmes. The rock wall at Akitio is looking good, as is the main street of Eketahuna.

The ongoing closure of the Manawatu Gorge is presenting challenges, with maintenance of the Saddle Road difficult due to the increased traffic volumes. We are aware that the road is deteriorating and are working with the NZ Transport Agency to ensure the road is safe.

We have recently hosted a Planning and Investment Auditor from the NZ Transport Agency while they carried out a periodic investment audit. Whilst we will not receive the final report until July, it was hugely pleasing to note that their understanding of the Alliance model, and how it works in Tararua, improved significantly during the audit. The initial debrief noted the strong contract management processes in place and value of such a transparent financial mechanism.

In May we farewelled Dan Gerrard, Tararua Alliance Delivery Manager, as he has taken up the role of Alliance Manager for the Horowhenua District Council 3Waters Alliance. Whilst he will be missed, his departure has provided the opportunity to make some role changes within the team, with a focus on utilising strengths more effectively and enabling improved performance over time. It is hugely encouraging that the Alliance has developed the skills, attitudes and behaviours required to enable internal backfilling of this role, without having to look externally for a replacement.

Roads

15. Maintenance

Autumn months bring on the leaves dropping, keeping some of our staff busy with clearing these from drainage assets such as sumps and kerb and channels, ensuring water can drain away from the road effectively. The ongoing Manawatu Gorge closure continues to have an impact on some of the district council roads, with significantly increased vehicle movements on the Saddle Road, Pahiatua Track, and associated access roads. Increased patrols of these are being carried out to ensure the routes are safe for motorists, with pothole filling and additional signage a common activity being completed.

The graders have had a busy month, following their annual programme and other roads as required. There is a need for more metal to be applied on some of our unsealed roads and a programme for both maintenance metalling and heavy metal overlays is being developed, for work completion in coming months.

The wet 2016/17 year has highlighted the importance of good drainage. 2017/18 programmes for both sealed and unsealed roads are currently being developed, through identification of high priority roads based on our All Faults data, customer request database, and local knowledge.

16. Renewals

Planning for the 2017/18 construction season and beyond is well underway, with finalisation of the pavement and surfacing renewals sites 99% complete. Identification and programming of pre-reseal repairs for both 2017/18 and 2018/19 resurfacing sites are being completed. Over the past two years there has been a focus on getting one year ahead with pre-reseal repairs, to increase efficiencies and maximise the effectiveness of new surfaces. Approximately 80% of repairs for 2017/18 resurfacing sites have already been completed. These sites are also being laser surveyed, to measure the existing surface texture and enable the design of robust surfaces.

Surveying and pavement investigation is about to begin on 2017/18 pavement rehabilitation sites. This currently includes the following sites (although is subject to change):

· Route 52 (63 Section) 6.73-7.08km. 12.90-13.45km, 15.107-17.46km

· Route 52 (84 Section) 0.52-0.92km

· Mangatuna Road 4.78-5.08km

· Smith Road 1.25-1.57km

· Smith Road 4.89-4.98km

· Weber Road 30.25-30.88km

17. Projects

Emergency Works

Good progress is being made with repairing emergency works / flood damage sites, despite the poor weather, and we are on track to have a large portion of this work completed prior to the end of the financial year – maximising the enhanced NZ Transport Agency subsidy. Repairs have been completed on numerous roads across the network including Whariti Road, Route 52, Piramau Road, Rock Road, Rimu Road, Weber Road, Hall Block Road and Central East Road.

Physical works have commenced in Akitio, with construction of the Coast Road rock wall underway. Positive feedback has been received from locals regarding this.

Geotechnical and geological investigations have recently been completed on Riverdale Road, where the temporary traffic signals are in place, following completion of the laser surveying. We expect a report with concept designs in the coming weeks.

Saddle Road

With the ongoing closure of the Manawatu Gorge, and opening date currently unknown, our priority has been to ensure a safe level of service across the Saddle Road. Potholes are a continuous issue, particularly throughout the sections of road yet to be upgraded.

We are aware of the number of accidents and near misses across the route, with the majority attributed to driver error. These incidents appear to be increasing as a result of driver impatience and we are working with the NZ Transport Agency to improve this.

At this stage continuation of the improvement project will begin once the gorge has been reopened, to prevent additional disruption and travel time delays to motorists.

Eketahuna Upgrade

Our urban team has been busy continuing the upgrade project in Eketahuna, with good progress made and completion of the project planned for the end of June.

3Waters

18. Maintenance

3Waters maintenance activities were steady during May, with 51 customer requests received. This included; 15 toby replacements, 6 water lateral leaks, 1 burst main, and 29 minor attendances. A number of new water, wastewater and/or stormwater connections were also installed.

Pressure testing of fire hydrants has been completed in Dannevirke and Eketahuna. Any issues identified during testing are being compiled into a programme of repairs.

In May we also carried out maintenance on the Huxley Street drain in Pahiatua, from Tiraumea Road through to Patterson Street. Our crews have also been walking the main drain through Dannevirke and some of the open drains through Woodville, clearing debris build-up to ensure the drains are functioning effectively. Our subcontractor has also completed their six monthly spraying of all open drains identified in urban areas. We have also installed a scour valve at the end of Neptune Street in Dannevirke, to enable flushing of the dead end rider-main.

19. Renewals

The renewals programme for 2017/18 is being finalised this month with the intent to start physical works at the beginning of the construction season, following winter. The forward works programme for future years will be finalised before the end of 2017, encompassing 10 years renewals and budget forecasting for incorporation into the Long Term Plan and Asset Management Plans. This long term programme is expected to be dynamic due to the ever increasing knowledge of the network through our routine inspections programmes.

20. Projects

Asset Inventory Data Improvement

Surveying of stormwater assets has been the core focus recently, to assist with the stormwater modelling project. Surveying and validation of water and wastewater assets will continue once this has been completed.

CCTV inspections and routine inspections are on-going. An asset data collection process will soon be implemented into the operational works team from 1 July. This will allow us to capture the asset data from work completed in the field. This will be a paper based system initially, with the intent to digitise this process in the next year and align it directly with our Asset Management System.

Storm Water Modelling

With the surveying of both Dannevirke and Pahiatua drains and assets completed, we will now progress the scenario modelling stage. This means we will model as if we had built various infrastructure solutions (stream diversions, culvert replacements, etc.) to see how they perform and what effects they have both upstream and downstream of the area of focus. This process is anticipated to take 1-2 months.

Performance

21. Customer Management

May was another busy month for customer request management, with 271 requests for roads and 61 for three waters received.

Customer request response times continue to be well within the five day requirement, with an average of 1.9 days for roading and 0.1 days for 3waters during May.

Feedback scores continue to trend well, with an average satisfaction level of 3.8 out of 5 for May, indicating a continued high level of satisfaction by those lodging requests through Council’s customer services team.

22. Corridor Access Requests

20 Corridor Access Requests and 32 BeforeUdig requests were submitted during the month of May.

23. Traffic Management

Five traffic management sites were audited during May; all sites were compliant. The Corridor Manager also attended a workshop with local Iwi, in conjunction with WorkSafe, to provide guidance on health and safety requirements with regards to temporary traffic management. This focussed on marae functions, which can change the normal operating conditions of the roads at marae in and around Dannevirke.

24. Performance Framework

The results for May are as follows:

KRA

Name

Frequency

Comments

RESULTS

PEOPLE RESULTS

Alliance Team
Safety

Monthly

61 SBO’s undertaken in May, a great result by the team

Workplace

Health

6 Monthly

Loss time injuries (LTI) 0

Medical treated injuries (MTI) 0

Environmental incidents 0

CUSTOMER RESULTS

Timely Communications

Monthly

100% of all CRMs received were responded to on time during May

Effective Communication

Monthly

Average feedback score was 3.8 out of 5

Minimise Operational Impacts

3 Monthly

2 Complaints received YTD

6 Compliments have been received over the past three months

SOCIETY RESULTS

Compliance with TMP

Monthly

5 traffic management audits were carried out

Zero Harm – Environment

Monthly

Site safety audits results have all been to an acceptable high standard.

25. Key Performance Framework Results – Non Financial

Assets Group

Solid Waste

26. Exit of Kerbside Collection

As of 1 July, Council will stop the sale of Council refuse labels out of the Pahiatua Service Centre and to Pahiatua retailers for resale. This is the last stage of Council’s slow withdrawal from kerbside refuse collection. It is hoped by the time the kerbside refuse collection contract finishes on 30 September, there will be no Council labelled bags left kerbside.

Utilities

27. Water Quality CRM’s

Two taste related CRM’s were reported for the month of May, both these complaints were regarding the Pahiatua water supply.

There were 14 clarity related CRM’s – three of these were regarding the Pahiatua supply caused by the failure of the bore pump.

Of the 11 CRM’s for Dannevirke clarity, one was outside Council’s responsibility.

There were two instances where the Tararua Alliance were flushing hydrants in the Christian and Queen Street areas in Dannevirke and it disrupted the clarity, there were six calls received relating to this. These calls were followed up by our treatment operators.

The remaining four appear to be isolated incidents which required no further follow up.

28. District River Flows

29. District Rainfall

Rainfall graphs shown below are for the last 30 days.

30. District Water Usage

May
Month	Dannevirke Res2 Export	Pahiatua Bore Intake	Eketahuna Plant Import	Woodville Plant Production
1/05/17	3467	2.27	463.7	985.1
2/05/17	3462	431.48	483.3	1144.7
3/05/17	3425	517.08	504.2	1142.8
4/05/17	3392	639.57	505.3	928
5/05/17	3534	451.05	506.3	992.2
6/05/17	2931	465.81	475.8	1050.8
7/05/17	2989	416.15	534.1	921.2
8/05/17	3520	15.66	515.8	1077.2
9/05/17	3518	467.68	526.6	1073
10/05/17	3688	546.37	481.7	1098.5
11/05/17	3407	444.73	509.9	821
12/05/17	3429	620.29	499.7	569.9
13/05/17	2755	328.39	496.1	1047.9
14/05/17	2915	654.7	538.3	1125.5
15/05/17	3592	481.78	534.6	1181.9
16/05/17	1130	528.31	211.8	444.1
17/05/17	3213	420.86	493.8	1201.3
18/05/17	3268	588.5	473.1	1044.3
19/05/17	3748	338.35	548.5	1051.3
20/05/17	2766	464.56	529.3	930.5
21/05/17	2734	510.54	543	1090.6
22/05/17	3500	507.09	513	1024.5
23/05/17	3417	510.02	568.9	1121.2
24/05/17	2372	32.5	291.4	593.7
25/05/17	3523	530.51	585.9	998.9
26/05/17	2988	513.84	524	1059.4
27/05/17	2733	630.94	531.1	1043.2
28/05/17	2718	594.36	510.1	1051.5
29/05/17	3045	69.49	538	1059.5
30/05/17	3064	494.6	515.9	1169.9
31/05/17	2890	600.92	531.5	1118.6

31. Dannevirke Water - Testing

The Dannevirke Water Safety Plan identified a need for 4-log protozoa treatment. UV would give us 3-log credits. Under the Drinking Water Standard NZ, measuring the turbidity of the water would not give us the additional log credit that we need, so we would need to install another process, probably filtration.

Rather than accepting the need to provide 4-log credits, we can try to reduce the requirement to 3-log credits then UV alone would be sufficient. The only way we can do this is to sample for cryptosporidium in the water entering the plant. 26 samples over 12 months are required. If the mean of the 26 samples is less than 0.75 cryptosporidium oocysts, then we can have 3-log credits assigned to the supply. The only other requirement is that the water entering the UV reactors must have a turbidity of <1NTU.

We have commenced our regime of Crypto bacteria/Giardia testing of the raw water.

32. Chlorine

The chlorine equipment is being replaced and will be shifted from its present point at the No.2 reservoir up to the new treatment plant shed at the impounded supply on Laws Road. This will enable us to have auto shut-off for any leak that may occur. It will have chlorine alarms, scales and a compliant security fence compound. As part of the project, we will make the facility large enough to accommodate all the chlorine cylinders from Makirikiri Road to the new site. At present, all cylinders are delivered to Makirikiri Road and the large 920kg cylinder is transhipped to the No.2 reservoir as the delivery truck cannot get into the site. In future, these will be delivered by the contractor to the Laws Road treatment site and this will eliminate several things:

· One storage site for all cylinders, not three

· One HSNO compliance site for hazardous goods that is compliant with the Act

· Mitigate any risk/save staff time

· One secure site

· The large 920kg is delivered directly on site by the contractor eliminating double handling

Current Makirikiri Compound

33. Cyanobacteria

The Cyanotoxin and Cyanobacterial Management Protocol has been drafted ready for our review and approval.

In accordance with the Drinking Water Standards for New Zealand 2005, this management protocol:

1. Identifies which determinants or observations are to be monitored for assessing the development of cyanobacteria;

2. Initiates a cyanotoxin monitoring programme in the source water when the risk of cyanotoxins being present has reached or exceeded 50% of the Maximum Acceptable Value outlined in the DWSNZ.

3. Specifies the actions that will be taken in the event of cyanotoxin reaching a potentially health-significant concentration.

In this protocol there are monitoring requirements, alert levels and associated responses.

34. Pahiatua Treatment Plant

The bore pump failed and had to be removed and the standby pump was installed. This took a period of three days, which in turn meant the only supply was from the river. The quality of water from the river was average at the time although we only received three CRM’s relating to taste. This water was chlorinated and tested as normal procedure.

We are programming a shutdown with the Alliance to cut in the UV unit. This will hopefully be done this week depending on river water quality. If we have any heavy rain we may need to postpone and re-programme.

We are still waiting for load calculation for power requirement (capacity on the line) from PowerCo/Scanpower.

35. Woodville Water

Staff are currently organising a hose and coupling connection so if tankers are needed, everything is all set to go and water can be pumped from the roadside to the tank.

Dave was contacted by Dairy NZ for the Mangapapa Stream Tour – Linking our initiatives to the improving health of the stream.

The tour was to demonstrate the many complexities of both land use and resource use on the Mangapapa Stream. Eric Bonny was nominated on behalf of Council to attend. Eric’s information is attached at the end of this report.

36. Eketahuna Extraordinary Users

Dave has been contacting the intake line users for their tank requirements and is organising the Alliance and Eric to meet on site and identify where the farmers want their permitted connections. Once they have positioned their tanks, the Alliance can then connect them to the water supply with the new meters and restrictors.

37. Akitio Water

Dave is still to meet with Moanaroa Station land owner this week. Checking and finalising pricing of the project to be completed this week.

38. Pongaroa Water

Staff have been on site to look at the AVG filter operation at the intake source. They have got the filter backwashing with no issues and will be able to bring this back online, which will then enhance the downstream water quality. The Clayton valve control will need to be replaced and the walkway ladder needs to be brought up to health and safety standards, and once this is done a complete health and safety audit can be carried out.

Staff have just finished the interviews for the supply and build. The evaluation team is to evaluate and work through the final processes before the decision is made to award the contract works to the successful company.

Wastewater

39. Resource Consents

We have been discussing the Eketahuna and Pahiatua consents and the need for cultural values assessments with both Iwi. We have also organised a site meeting at the Pahiatua proposed wetlands site with both Iwi and Opus Consultants to discuss the design methodology and answer any questions relating to the project.

40. Dannevirke Wastewater Ponds

The lining in No.1 pond has been completed with only the gas vents to be installed around the perimeter. Work has started on the relining of the first 20,000m³ pond.

Pond 1A – lining started

The outlet/valve (to No.2 Pond) and concrete work has just been completed on Pond 1B.

41. Wastewater Treatment Plant

The existing membrane filters are due for replacement. The warranty from the supplier was for seven years and the expected life is ten years. We have had our current membrane filters for nearly 14 years. The production through this membrane filter is 4,200m³ (maximum). We have funds available in the Long Term Plan for replacement of the existing ($500,000) and future extension of the membrane filters ($1.210 million). We have been pricing these and have got the best price for replacement and development at the same time, which will save us approximately $500,000. There is some engineering work to be done to the existing frames to fit the new larger filter segments and the existing concrete walkways on top of the membrane plant need to be reconfigured. We are pricing both pre-stressed concrete panels (which we presently have) and getting a price for steel framed plastic-tread type walkway for competitive pricing. With extending the membrane plant to full capacity it gives us the advantage of being able to treat up to 6,500m³ of treated effluent. The final pricing and savings will be available in the next couple of weeks.

42. Mangapapa Stream Tour – Linking Our Initiatives to Improving Health of the Stream

Wednesday 7 June 2017 – Tour

This tour was organised by Dairy NZ in conjunction with Horizon Farms Limited. Those invited to the tour were key stakeholders in the future improving health of the Mangapapa Stream water quality. This is the catchment area for the Woodville Water Supply. In attendance were Horizons Regional Council, Tararua District Council, Fonterra and six farmers that abound the Mangapapa Stream.

The day commenced with a presentation overview to date of progress planting on Ratahiwi Farm (owned by Horizon Farms Limited, formerly owned by the Inglis family), which encapsulates the Woodville water supply intake area. It highlighted the success of a 1990’s collaborative agreement between Inglis Farming, Horizons Regional Council and the Tararua District Council where a large area was retired from farming, fenced and planted with the vision to improve water quality. There are now two QEII covenant areas. This initiative has been picked up by Horizons Farming Limited (a family owned farming company) who are continuing and expanding the programme with their Million Metres Planting Project.

The day gave a chance for all gathered to be aware of the upcoming planting, which will allow public involvement and to discuss protecting the water source for the Woodville township water supply.

The tour moved on to view the Woodville Water Supply Intake and were able to understand and ask questions around the abstraction and control for the structure for the consented take for the supply, by the Tararua District Council. A presentation at the site was carried out by a representative from the Horizons Regional Council monitoring group. He took samples of indicator bugs and organism from the stream which indicates the health of the stream. Indictors found only survive in pristine water conditions that are unpolluted. An area upstream of this site in one of the tributaries is the next area to be planted with native trees as part of Horizons Farm Million Metres Project. An area downstream of the Woodville intake, which has recently had trees harvested, is to be replanted shortly. The tour group moved from Ratahiwi Farm to the Troup Road stream gauging station on the Mangapapa Stream to view samples taken from the water and stream bed. Results replicated the upstream health, which was very encouraging to all, but agreed the improvement work needs to continue with all involved.

To all who gathered, the tour enabled stakeholders to converse and be aware of what all parties are doing to further enhance the Mangapapa Stream health.

As a recommendation perhaps the Tararua District Council should make an appearance at the upcoming Horizons Farm Million Metres planting day.

E A Bonny

Property

43. Housing for the Elderly

78 flats are presently occupied; there is currently 1 vacant flat, which is:

Gordon Street, Dannevirke

20 days

44. Customer Satisfaction Surveys

59 out of the 74 surveys sent out were returned. The questions were answered on a scale of –

10 = Extremely Satisfied

9 = Between Satisfied & Extremely Satisfied

8 = Satisfied

7 = Between Neither Satisfied/Dissatisfied & Satisfied

6 = Neither Satisfied/Dissatisfied

5 = Between Dissatisfied & Neither Satisfied/Dissatisfied

4 = Dissatisfied

3 = Dissatisfied

2 = Between Extremely Dissatisfied & Dissatisfied

1 = Extremely Dissatisfied

The questions asked were:

Council as a landlord

94% of tenants rated us 6 or above.

Do you feel safe at your complex?

95% of tenants rated us 6 or above.

Are you happy with the grounds/garden service, monthly emptying of the garden fadge?

86% of tenants rated us 6 or above.

Are you happy with the rubbish collection and recycling service?

92% of tenants rated us 6 or above.

When you contact the Council for any flat related queries, are your concerns listened to and are you given a caring response by the staff?

88% of tenants rated us 6 or above.

Are repairs to your flat undertaken in a reasonable time and in a courteous manner?

83% of tenants rated us 6 or above.

Afterhours service – if you have accessed this service, have they understood your request and been helpful?

44% of tenants rated us 6 or above.

45. Annual Housing Inspections

The annual inspections have now been completed. Minor maintenance jobs have been issued. Structurally all units are in good condition.

46. Installation of Heat Pumps in Units

Sedco Engineering from Pahiatua who were the successful tenderer for the installation of the heat pumps have made good progress on installing them. All flats in Eketahuna, Pahiatua and Woodville have been completed. Ballarat Court and Elsinore Court in Dannevirke have also been completed. This only leaves the Tenant Contribution Flats and Aften Court to be completed.

47. Exterior Painting

Elsinore Court and Tennyson Street complexes have been painted. We are waiting on Ballarat Court, Dannevirke and Lyndon Flats, Pahiatua still to be painted.

Camping Grounds

48. Occupancy Rates

	May 2017	May 2016
Dannevirke	547	274
Pahiatua	*	201
Woodville	88	133
Eketahuna	384	276

*no figures received

49. Dannevirke Camping Ground

The Dannevirke Camping Ground will be closed between 23 June and 10 July. This will allow the installation of four new hardstand areas and the replacement of new caravan supply pillars.

50. Eketahuna Camping Ground

Additional Toilets

Council has awarded the building of the additional toilets at the Eketahuna Camping Ground to B J Dickson Building Limited of Eketahuna. The tentative start date for this building is 26 June 2017, although this could be pushed out as the weather and other factors have held him up on his present job.

Management

The current custodians Kerry and Loreen Cunningham have exercised their right to renew the current management agreement of the camping ground for a further 2 years to expire on the 30 June 2019.

Cemeteries

51. Statistics

May	Burials	Ashes
Mangatera	2	1
Mangatainoka	1

52. Mangatainoka Cemetery – Stillborn Area

The sealing of the pathway is now completed and the area will be blessed in the near future.

53. Settlers Cemetery

The erection of the fence has now been completed.

54. Leases

Lease of Land at Jackson Road, Kumeroa has been renewed for another 5 years as per the Right of Renewal.

Lease of Land at Opaki Kaiparoro Road, Eketahuna has been renewed for another 5 years as per the Right of Renewal.

We are waiting on the signed Notice of Renewal to come back for the Lease of Land at Woodville Old Landfill Site.

Lease of Land adjacent to Pahiatua Transfer Station is to be advertised for a start date of 1 August 2017.

We are waiting on the signed agreement to come back for the Lease of the Helipad at Dannevirke Aerodrome.

Lease for Makuri Country Club Incorporated has been returned to Council for signing.

Parks and Reserves

55. Property Maintenance Contracts

Four tenders were advertised last month regarding the property maintenance at Norsewood/Ormondville, Akitio, Pongaroa and Waihi Falls.

We received three submissions for the Norsewood/Ormondville contract, two for Akitio, two for Pongaroa and none were received for Waihi Falls.

The evaluation process is nearing completion and the successful tenderers will be advised by the end of this week with the new contracts commencing 1 July 2017 for an initial period of three years.

Community Buildings

56. Painting Contracts

Eketahuna Community Centre

We are waiting for the successful tenderer to submit their Health and Safety plan so they can commence the exterior painting.

Eketahuna War Memorial Hall

The successful tenderer hopes to start the exterior painting after 20 June 2017.

57. Pahiatua Town Hall/Library

Contractor still has not commenced the replacement of the windows in the Library.

Strategy and District Development

58. IT

The new internet firewalls have arrived and are now being configured for deployment. We are currently finalising the procurment for new network equipment and design with three proposals from suppliers being considered.

59. Bluff Road

A proposal of the current land owner has been requested to resolve the on-going land and building issues at Bluff Road. The agreement of such a proposal will be subject to Council approval at a formal meeting.

60. Generators

A 44kVA generator has arrived in NZ for its installation on a trailer. This is expected for delivery over the next month for portable use across Council, and in particular, for pump stations. It is based on the design that Unison Energy uses for its emergency reponse and remote site use.

61. CCTV

The Dannevirke Promotion and Development Inc. CCTV committee has applied for funding for additional CCTV systems in Dannevirke. In particular, the Committee is seeking funding for an extension to the Dannevirke Community Hospital, that Inspire Net will enable connectivity to the Public CCTV system at no running cost for internet traffic.

As part of the i-SITE, Library, Service Centre upgrade in Woodville, 2 cameras have been installed to cover public areas, while four were installed to cover Council external areas, including over the public toilets and towards the bus stop, and three internal cameras to complement alarm systems.

Power for lighting to the Cenotaph in the upper Domain in Dannevirke is being considered, and this will be an opportunity to extend duct into the area for further planned CCTV cameras in this sensitive area.

Maintenance of a number of cameras in Danevirke is underway, with three recently replaced due to vandalism and a further eight due to be swapped out with new “low light” cameras in the darker areas in town. When LED street lights commence their roll out in Dannevirke, extra attention will be given to the lighting requirements in carparks and darker areas of the CBD.

62. Tararua Aquatic Community Trust

New heat pumps have been installed in the changing rooms and this has been favourably received by patrons now that the cold weather has arrived. The changing rooms will have their toilets replaced over the coming weeks as part of normal maintenance. New high quality diatomaceous earth (DE) powder for the pool filter systems is now being used in conjunction with the repaired DE slurry system. A new Point-of-Sale system is currently being installed and will be fully operational by 1 July 2017 for the new financial year. This will improve stock control, better manage on-site receipting and the concession card system. In addition, the Trust finances have now transitioned to the Xero financial system with hand-over from MCI Accountants to the Trust.

The facility use has quietened down for winter and further maintenance and cleaning is underway. An electric water blaster has been ordered to assist with cleaning as the petrol water blasters normally used create fume issues. This reduces the frequency they can be used without having to air out the facility, - something that also wastes heat. Three-phase power will be installed at two places in the next few weeks to commence this new cleaning regime.

A water leak was identified outside the facility leading to the changing rooms. This was repaired quickly but has resulted in a higher than usual water bill. A new approved fire safety plan is now in place, while a review of emergency lighting and placement of a new fire alarm system is underway with pricing being sought.

A new spinal board (for pool rescues) has now arrived and this was largely funded from a donation. Grant funding of $5,385 has been confirmed from AMP Advisers “Certus Trust” for a new stainless steel wheelchair for pool access. This has been ordered and is a customised chair that has come highly recommended from a hospital for this purpose.

63. Broadband

We have received an acknowledgement of our submission to Crown Fibre Holdings for support of funding for mobile black spots and other RBI2 support. We understand decisions are close to being finalised. It is noted that Inspire Net has upgraded areas in Kumeroa with the next generation of wireless equipment that they recently landed in the country. This equipment operates at the speeds targeted under RBI2. The Kumeroa community is also working to address mobile coverage issues in the area.

64. Paymark Data

Another strong month for Tararua and our annual growth in spending of 3.8% has just lifted above the national average of 3.4%. This is anecdotally reflecting solid dairy prices and the flow through to the community, but also the lift in housing pricing and associated activity. However, it is food retailing that is having a dominant effect on the statistics.

Economic Development and Communications

Tourism

65. Funding and Grants

Tourism Minister Hon Paula Bennett announced today that Te Apiti – Manawatu Gorge will receive $105,800 to help replace single pan permaloos with larger toilet blocks at both ends of the popular visitor destination.

As part of a wider $5.2 million national announcement, Minister Bennett said this funding will be a relief for communities responding to the steady stream of visitors they are seeing.

Business

66. Geographic Sstatistics

Dannevirke 35

Pahiatua 2

Eketahuna 1

Norsewood 1

Pongaroa 1

Woodville 2

Existing Business 14

New Business 12

New Idea 16

Brief synopsis of support provided:

· facilitating business to business links for marketing;

· corresponding with regulatory services regarding suitable properties and sites for the businesses;

· linking clients to CEDA and BCC;

· notifying clients of upcoming workshops;

· sounding board for new ideas and helping client prioritise actions they need to take; and

· promoting awareness of Inland Revenue and business.govt.nz for business document templates and more.

For more information about the support available for business, contact the Tararua Business Network on 06 374 4080 or go to www.tararuadc.govt.nz/tbn.

67. Workshops and training in May/June

· Inland Revenue Workshop Series

Inland Revenue continue to provide their Introduction to Business seminar and Understanding GST workshops in both Dannevirke and Pahiatua. More details of these workshops and dates are available at:

http://www.ird.govt.nz/contact-us/seminars/manawatu-whanganui/dannevirke

http://www.ird.govt.nz/contact-us/seminars/manawatu-whanganui/pahiatua

· The Strategic Landscape

The Strategic Landscape is a two-part workshop, facilitated by Meg Rose of Outloud Ltd, that delivers clarity, direction and accountability. The workshop aims to enable attendees to discover where their daily actions are taking them, and empowers them to take charge of how they choose to invest their time and energy. Part one of the first workshop was held on 4 May, and part two is scheduled for June. Meg is running the same workshops in Pahiatua over June and July. More information about this workshop will be published on:

www.tararuabusinessnetwork.co.nz and www.facebook.com/tararuadc

· Conflict Management Workshop

Presented by Alta Else of Edu-Wize Limited, this workshop was held on 24 May and covered personal styles of interpersonal interactions, what conflict is and how it arises, and methods for handling it.

· Team Culture Workshop

Delivered by Mike Clarke of Think Right Limited, this workshop focused on practical ways to empower your team – including what processes and systems create ownership of organisational purpose and direction and individual jobs, communicating clear expectations, leadership, strategic planning, training. This workshop was held on 29 May in Pahiatua.

· Legal and Financial Workshop

Sarah Heald of Dorrington Poole and Bill Taylor of MCI were available on 9 June for questions concerning legal and accounting matters (in relation to managing staff).

· Personality Profiling Workshop

On 19 June, Wayne Dellow of Good Communications will deliver a personality profiling model and how to use it to select the right person for a job.

· Cashflow Workshop Series

Throughout July, Callum and Kate Skeet of Lumina Ltd, financial consultants, will deliver four 90 minute workshops around the district on business cashflow. More information about this workshop series will be published on:

www.tararuabusinessnetwork.co.nz and www.facebook.com/tararuadc

68. Buy Local / GO! Project

Hauora Fruits (Gerry & Wendy Parker)

Hauora Fruit is a company made up of Hedgeland Orchard (Gerry & Wendy Parker), Huia Orchard (Richard Emery) and NZPPT (Ju Zhang & Lisa Liu).

Ten years ago, Gerry and his wife Wendy moved to their property just outside Pahiatua, with a view to creating a lifestyle for themselves. Wanting to maximise the use of their land, Gerry says he became aware of the potential in Feijoas thanks to information he found within the Tararua District Council’s “GO! Project”.

The GO! Project is a Tararua District Council initiative that had identified several crop options that were highly suitable for the Tararua District.

With Feijoas listed as one of those crops, Gerry met with the Economic Development & Communications Manager at the Tararua District Council to further discuss their potential.

Today, Gerry has 3.3ha of his property planted out with approximately 1000 Feijoa trees, and has joined with other local growers, Richard and Jenny Emery, and Ju Zhang and Lisa Liu, with a view to being in a position to export next year.

Already supplying the New Zealand market through distributors Turners and Growers, and locally through Foodstuffs New World supermarket in Dannevirke, Gerry believes there are limitless opportunities overseas.

To look at the fresh fruit market overseas and promote their produce, Ju Zhang and Lisa Liu have recently travelled to China with samples to gauge its popularity, and the feasibility of exporting there next year. Gerry says so far all indications are positive and the fruit is being well received.

Tararua District Council and the Tararua Business Network have been working closely with Gerry and Wendy to assist wherever necessary, including listing information about this exciting new company on the GO! Project website:

https://tararuacropping.wordpress.com/hauora-fruit/

Communications

69. Talking Tararua – more than just words (May/June 2017 Issue)

The May/June issue of Talking Tararua was launched on Monday, 12 June 2017 and is available to view at: http://www.talkingtararua.buzzit.co.nz

Events

70. Trustpower Community Awards

The search is on to unearth Tararua’s hardworking voluntary groups with entries now open for the Trustpower Tararua District Community Awards. Entries for the Trustpower Tararua District Community Awards opened on Monday, 22 May. The Awards, which are run in partnership with Trustpower, are open to all voluntary groups and organisations working to make Tararua a better place to live.

Since the Awards began in 2004 more than $68,000 has been given away to deserving voluntary groups and organisations. This year more than $5000 is up for grabs.

Anyone can enter a voluntary group or organisation for the Awards - voluntary groups and organisations can even enter themselves. Entry Forms are available from Council service centres or can be completed online at www.trustpower.co.nz/communityawards. Entry Forms can also be received by calling Teresa Partridge on 0800 87 11 11.

The awards cover five categories; Heritage and Environment, Health and Wellbeing, Arts and Culture, Sport and Leisure, and Educational and Child/Youth Development. Category winners receive $500, runners-up receive $250 and the Supreme Winner will take home $1,500 and an all-expenses paid trip to the 2017 Trustpower National Community Awards. Last year’s Trustpower Taraura District Community Awards Supreme Winner was Ormondville Rail Preservation Group.

Entries for the Trustpower Tararua District Community Awards close at 5pm on Friday 21 July.

Tararua i-SITE

71. Welcome Packs

A total of 34 Welcome packs were sent during May 2017, 8 of these were sent outside of the district.

72. Training

Sarah has commenced her i-SITE training. Sarah also attended a Wairarapa Famil and was shown around and experienced some of Wairarapa’s highlights. Sarah reported that she found this most useful and felt much better informed to pass information on to visitors. The famil also included Tui HQ and Pukaha Mt Bruce.

73. New Building

Staff completed the move on Friday 9 June and over that weekend.

The old brochure stands have been donated to the Pahiatua Information Centre who are very pleased to have them.

74. Tararua i-SITE and Information Centre Statistics

It has been fairly quiet with the continued closure of the Manawatu Gorge.

	Local	NZ	Overseas
May 2017	1566	542	176
May 2016	1468	638	187

75. Accommodation & Travel Sales– Tararua i-SITE

Sales are only slightly down.

76. Facebook

During this period, the i-SITE facebook posts reached 6261 people and engaged with 2263. There were 16 more likes of our page.

77. Rankers Camping Statistics – May 2017

Regulatory

Alcohol Licensing

78. General

The Manawatu Medical Officer of Health submitted an appeal via their law firm in Auckland on Monday 12 June 2017, to the decision issued by the Alcohol Regulatory Licensing Authority in early May in relation to Dannevirke New World. The appeal to ARLA’s decision is based on “Questions of Law”. The main grounds being that

· ALRA failed to interpret correctly the provisions relating to the imposing of a condition describing a single alcohol area in sections 112 to 114 and relating to the imposition of conditions in 117 of the Act.

· ARLA failed to comply with the effect of the statutory requirements as explained in the declaratory decision of the Court of Appeal in J&C Vaudrey Limited & Ors v Canterbury Medical Officer of Health [2016] NZCA 539.

· ARLA failed to impose a single alcohol area condition that limited (so far as reasonably practicable) the exposure of shoppers in the supermarket to displays, promotions and advertisements for alcohol, in that ARLA imposed a single alcohol area condition which inadequately described so as to permit the applicant Respondent to configure the area as it pleased.

What does this mean for Dannevirke New World? They carry on trading as they have been since they submitted their renewal application in 2014, until the application is finally determined. There is a thought that this could be heard all the way up to the Court of Appeal.

79. District Licensing Committee Activity

Application Type	Applications Received	Applications Granted	Applications Refused
On Licence - New
On Licence - Renewal
Off Licence - New
Off Licence - Renewal
Club Licence - New
Club Licence - Renewal	2
Manager Certificate - New	1	3
Manager Certificate - Renewal	7
Special Licence	7	6
Temporary Authority - On
Temporary Authority - Off
TOTAL	17	9

80. Non-Financial Performance Measures Year to Date (from 1 July)

Performance Measures - Alcohol Licensing
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
Public Health	Protect Public Health by regulating the sale of alcohol	Percentage of licensed premises inspected annually for compliance	Achieved 100% Target 100%	95%	90% On Target

Animal Control

81. General Matters

Staff have been very proactive in rehoming dogs as per the figures for the last year. None of these rehomed have come to Council’s attention again.

82. Short Course, Workshop or Conference Attendance:

Animal Control Officer Elaine Vermeer attended and passed a First Aid course.

83. Monthly Dog Pound Statistics

Reason for Impounding	Total for Month	Total for Year (from 1 July)
Roaming	16	148
Unregistered	5	45
Roaming and known to be unregistered	3	68
Rushing	3	9
Barking		3
Failure to comply with classification - Menacing		0
Failure to comply with classification -Dangerous		0
Failure to comply with Bylaw		0
Attacking - Person	3	11
Attacking – Stock		3
Attacking - Domestic Animal	1	4
Attacking - Protected Wildlife		0
Released to Council		13
Welfare	1	18
TOTAL	32	322

Resolution of Impounding	Total for Month	Total for Year (from 1 July)
Returned to Owner	23	190
New Owner/Rehomed	4	78
Destroyed	5	47
TOTAL	32	315

84. Registration Statistics

Classification	Registered	Unregistered	Total
Dangerous Dog	7	3	10
Preferred Dog Status	378	3	381
Rural Domestic Dog	1832	71	1894
Urban Domestic Dog	977	82	1059
Working Dog	3294	150	3444
TOTAL	6479 (95.4%)	309	6788

85. Menacing Dogs in the District

Menacing Classification Type	Total
33A(1)BII - Characteristics typical of Dogs Breed/Type	1
S33C(1) - Dog of Breed / Type in Schedule 4	94
33A(1)(BI) - Observed or Reported Behaviour of Dog	25
TOTAL	120

86. Infringements Issued under the Dog Control Act 1996

Section	Offence	Total for Month	Total for Year (from 1 July)
18	Wilful obstruction of Dog Control Officer or Ranger	1	2
19(2)	Failure or refusal to supply information or wilfully providing false particulars		0
19A(2)	Failure to supply information or wilfully providing false particulars about dog		0
20(5)	Failure to comply with any bylaw authorised by the section		0
23A(2)	Failure to undertake dog owner education programme or dog obedience course (or both)		0
24	Failure to comply with obligations of probationary owner		0
28(5)	Failure to comply with effects of disqualification		0
32(2)	Failure to comply with effects of classification of dog as dangerous dog		0
32(4)	Fraudulent sale or transfer of dangerous dog		0
33EC(1)	Failure to comply with effects of classification of dog as menacing dog		0
33F(3)	Failure to advise person of muzzle and leashing requirements		0
36A(6)	Failure to implant microchip transponder in dog	10	10
41	False statement relating to dog registration		0
41A	Falsely notifying death of dog		1
42	Failure to register dog		80
46(4)	Fraudulent procurement or attempt to procure replacement dog registration label or disc		0
48(3)	Failure to advise change of dog ownership		0
49(4)	Failure to advise change of address		1
51(1)	Removal, swapping, or counterfeiting of registration label or disc	1	1
52A	Failure to keep dog controlled or confined	3	7
53(1)	Failure to keep dog under control		2
54(2)	Failure to provide proper care and attention, to supply proper and sufficient food, water, and shelter, and to provide adequate exercise		0
54A	Failure to carry leash in public		0
55(7)	Failure to comply with barking dog abatement notice		0
TOTAL		15	104

87. CRMs

	Historical Rating Unit	Ind/Com Nth Ward	Ind/Com Sth Ward	Non Rateable	Rural Nth Ward	Rural Sth Ward	Not Known	Urban Nth Ward	Urban Sth Ward	Total for Month	Total for Year (from 1 July)
Aggressive Dog							3	1		4	28
Barking Dog - First Call - Record Only		3			3		1	17	4	28	296
Barking Dog - SECOND CALL / ATTENDANCE REQUIRED		2			4			8	2	16	149
Dead Dog							1	1		2	15
Dog Attack					1		1	4	1	7	36
Dog Bylaw Breach							2			2	4
Dog Other		1		1	3	5	18	23	9	60	493
Dog Welfare Concern								2	1	3	31
Roaming Stock						2	20		1	23	168
Roaming/ Uncontrolled/ Secured Dog		3			1	1	21	6	7	39	396
Rushing Dog							3	1		4	28
TOTAL		9		1	12	8	70	63	25	188	1644

88. Comments on CRMS

Aggressive dogs -

One serious dog attack on a person will be referred to the Police for a prosecution. The investigation file will be provided to Police once the doctor’s report is available. The owner voluntarily handed over the dog for euthanising.

One dog attack on a person is currently under investigation. The dog involved has been seized.

One dog attack on a cat has been investigated. The dog involved was not seized as the cat was on the dog’s property.

One dog attack has been investigated. The dog involved has been classified as menacing by deed (action) due to the circumstances of the incident.

An investigation into an attack by two dogs on six sheep is under investigation. One dog was injured in the attack.

Another dog attack was of a minor nature. The owner has been fined and put on notice.

Barking dogs –

Bark collars have been issued to persistent barkers to address justified complaints. Other justified complaints have resulted in verbal and written warnings.

89. Non Financial Performance Measures Year to Date (from 1 July)

Performance Measures – Animal Control
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
Public Safety	Animal Control complaints and issues are resolved in a timely manner	Percentage of residents rate Dog Control as “Fairly Satisfactory” or “Very Satisfactory” in the Community Survey to be conducted in 2017, 2020 and 2023	Not Measured		N/A
		Percentage of calls that involve dog attacks responded to within 2 hours	89% Needs Improvement Target 100%	100%	100%
	Promoting responsible animal ownership through public education	Educational publications and programmes are available to the community	5 Needs Improvement 2 Needs Improvement	Minimum of 6 articles per year Minimum of 4 educational presentations per year	8 Achieved 2 Needs Improvement NOTE 1

Note 1: Educational presentations are provided on request, following invitations sent to local schools.

90. Non Financial Performance Measures for Month – Dog Attack

Month	TOTAL CRM’s	Responded to within 2 hours
July	1	100%
August	1	100%
September	5	100%
October	4	100%
November	3	100%
December	1	100%
January	5	100%
February	4	100%
March	2	100%
April	3	100%
May	7	100%
June

Building

91. General Matters

May has seen a mixture of building consents issued with 24 fires, 1 new dwelling and 2 Klip tanks for Tararua District water supply. The construction of new garages and housing renovations seems to be the popular theme in the Tararua District. A building consent was issued for the new Pongaroa fuel stop and a stock underpass in Woodville.

The building team is still receiving a high volume of enquiries from people outside the area and some locals about the construction of new buildings and renovations, which although time-consuming and non-chargeable, does reflect well on the attractions of the District.

92. Short Course, Workshop or Conference Attendance

Two Building Officers and the Manager attended the MBIE Earthquake Prone presentation in Palmerston North.

Tararua Building Team hosted the quarterly Central BOINZ meeting in the Council Chamber with managers and Building Officers from the central region attending. Local trends and issues that the TA (territorial authority) have were discussed, and also a presentation was given on a passive fire system, which was well received.

Two members of the building team attended the 50th annual BOINZ conference in Auckland, which required attending presentations and networking with other councils.

One Building Officer attended a course on On-Site Foul Water Disposal Systems, which will assist the TA in making a decision for waste treatment systems to comply with the Horizons One Plan.

Key Learnings

MBIE provided an update on how the Building (Earthquake – prone Building) Amendment Act 2016 will affect the TA.

93. Legislation Changes or Legislation Comments

On 1 July 2017 the Building (Earthquake – prone Building) Amendment Act 2016 will come into force. Once guidance is provided from MBIE, Council will need to consider the identification of priority buildings and strategic transport routes.

94. Non-Compliance Issues and / or Breaches of the Act

There has been a rise in owners constructing buildings without a building consent.

Action Taken

Owners have been informed that they will have to apply for a Certificate of Acceptance (COA) for the building work, which will cost more than if they had applied for a building consent. The Building Officer will only issue the COA on building work that can be seen and complies with today’s building code.

95. Monthly Building Consents Statistics

Consent Time Frames	Total for Month	Total for Year (from 1 July)
Code Compliance Certificate issued	67	310

10 days or Less	25	139
11 - 15 Days	18	116
16 - 17 Days	2	25
18 – 19 Days	3	22
20 Days	3	13
>20 Days	2	2
TOTAL	53	317
Percentage processed within 20 day limit	96%	99%

Total Value	$1,822,546.00	$19,790,139
Average Value	$34,387.66	$62,429

Inspection Results Report –	Month	Year to date
No of passed inspections	159	1164
No of failed inspection	16	164
TOTAL	175	1328

96. Non Financial Performance Measures Year to Date (from 1 July)

Performance Measures – Building
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
Public Safety	Ensure that the district’s built environment is safe and healthy	All swimming pool and/or spa fencing inspected once every 5 years	New Measure	100%	100% On Target
Customer Services	Building safe communities through cost effective and streamlined processes	Consents issued within statutory timeframes	Not Achieved 98% Target 100%	100%	99% NOTE 1

NOTE 1: Two building consents for the year took more than 20 working days to process. Council is now exploring available contractors to ensure timeframes will be met.

97. Swimming Pool Inspections

	Inspected	Passed	Failed	Removed*
July	0	0	0	0
August	0	0	0	0
September	0	0	0	0
October	2	0	1	1
November	3	1	2	0
December	1	1	0	0
January	1	0	1	0
February	0	0	0	0
March	2	1	1	0
April	2	2	0	0
May	6	4	1	1
June
TOTAL /269

*-on inspections the pools are not there ie have been removed by owners

The owners of the pools that have failed have been sent a letter asking that repairs and / or modifications be made. The six pools inspected for May are from the new pool list that is being created by Blair Rogers and Kudzi Mvere.

General Inspection

98. Illegal Dumping Collection

	Tonnage	Transfer Station Cost ($)
July	0.340	45.35
August	0.710	187.06
September	0.980	107.56
October	0.570	100.01
November	1.030	189.96
December	0.540	99.95
January	1.000	122.95
February	0.660	208.27
March	0.410	84.61
April	0.580	101.10
May	0.210	60.95
June
Year to Date	7.03	1307.77

99. CRMs

	Historical Rating Unit	Ind/Com Nth Ward	Ind/Com Sth Ward	Non Rateable	Rural Nth Ward	Rural Sth Ward	Not known	Urban Nth Ward	Urban Sth Ward	Total for Month	Total for Year (from 1 July)
Abandoned Vehicle							1			1	44
Fire Hazards										0	32
Illicit Dumping			2	1	1		11			15	149
Machinery / Vehicle Noise on Private Property - First Call - Record Only						1				1	10
Machinery / Vehicle Noise on Private Property - SECOND CALL / ATTENDANCE REQUIRED										0	6
Noise - Stereo/ Drums/ Party - First Call - Record Only							3	4	8	15	275
Noise - Stereo/ Drums/ Party - SECOND CALL / ATTENDANCE REQUIRED							6	8	9	23	297
Noise Other - First Call - Record Only										0	4
Noise Other - SECOND CALL / ATTENDANCE REQUIRED										0	1
Overhanging Trees or Projections from Private Property							1			1	20
Stock Crossings							3			3	9
Wasp & other Pests Complaints							1	1	1	3	5
TOTAL	0	0	2	1	1	1	26	13	18	62	853

100. Non Financial Performance Measures year to Date (from 1 July)

Performance Measures – General Inspection
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
Liveable Communities	Excessive noise complaints will be attended to by council to minimise disturbance to others	Percentage of noise complaints responded to within an hour	95.9% On Target	95%	96.1% On Target
Attractive Communities	Control excessive rubbish dumping, overhanging vegetation and fire hazards through monitoring and enforcement	Percentage of complaints responded to within 48 hours	100% On Target	90%	100% On Target

101. Non Financial Performance Measures for Month (from 1 July) – Noise

Month	TOTAL CRM’s	Responded to within 1 hour
July	10	100%
August	14	100%
September	6	83.3%
October	31	93.5%
November	33	100%
December	31	100%
January	36	94.4%
February	44	95.5%
March	41	95.1%
April	28	89.3%
May	23	100%
June

Health

102. General Matters

All food businesses that are required to register in the first transition group have registered their applicable risk based measure.

103. Short Course, Workshop or Conference Attendance

The regional Cluster meeting for the Food Act Verifiers was held at Palmerston North City Council and was attended by the Ministry for Primary Industries Liaison Group. The focus of the meeting was around enforcement options for businesses that fail to register under a risk based measure for the first transition group ending 30 June 2017.

Key Learnings

An overview of the preferred procedure for identifying and investigating non-compliance for food businesses that fail to register before issuing an infringement by a Food Safety Officer.

104. Legislation Changes or Legislation Comments

No Changes to Legislation. Changes to the Food Regulations 2015 are expected in July 2017.

105. Non-Compliance issues and or Breaches of the Act

No non compliances identified for May 2017.

106. CRMs

107. Non-Financial Performance Measures year to Date (from 1 July)

Performance Measures – Health
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
Public Safety	Protect public health by regulating the sale of food, funeral parlours, offensive trades, hairdressing salons and camping grounds	Percentage of registered premises inspected for compliance	90% Target 93% Achieved	90%	90.7%

	Total for Month	Total for year (from 1 July)
High Risk Food Inspections	14	71
Low Risk Food Inspections	2	21
Food Control Plan Audits	14	48
New Business Enquiry	1	15
New Food Business Registered	2	11
Business Closed	n/c	7

Planning

108. Short Course, Workshop or Conference Attendance

Nil

109. Legislation Changes or Legislation Comments

Nil

110. Non-Compliance issues and or Breaches of the Act

No non-compliances identified for May 2017. However, a number of complaints are being investigated.

111. CRM’s

112. Monthly Resource Consents Statistics - 2016/17

Application Type	Applications Received	Applications Granted	Applications Refused
Subdivision Consents	4	3
Land Use Consents	1	1
MONTHLY TOTAL	5	4
YEAR TO DATE TOTAL	52	42

113. Non Financial Performance Measures Year to Date (from 1 July)

Performance Measures – Planning/ Resource Management
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
*Resource Management*	Advice to customer is of good quality (fit for purpose)	Survey of customer rate advice was helpful	83% Agree 85% Target	85% Target	N/A
	Resource consents are administered effectively and efficiently	Percentage of resource consents processed within the statutory time frame. • Non-notified 20 working days • Notified 70 working days • Notified and Limited Notified not requiring a hearing -50 working days	98.11% Achieved 100% Target	100%	100%
	Council responds effectively to complaints about non-compliances	Non-compliances are resolved within 3 months of customer complaint.	100% Achieved 100% Target	100%	100%

Emergency Management

Rural Fire

114. Incident Reports (to 14 June 2017)

*NRFA Classification Type*	*Jul*	*Aug*	*Sep*	*Oct*	*Nov*	*Dec*	*Jan*	*Feb*	*Mar*	*Apr*	*May*	*Jun*	*Total*
Power Lines	0	1	0	0	1	2	1	1	0	0	2		8
Vehicle - Car, Truck etc.	2	0	0	1	0	0	2	4	0	1	1		11
Farm/Forest Machinery	0	0	0	0	0	0	1	0	0	0	0		1
Camp fires/bonfires/rubbish fires	0	0	0	0	1	1	0	0	0	0	0		2
Smokers	0	0	0	0	0	0	0	0	0	0	0		0
Land clearing escaped - Open Fire Season	0	0	0	0	0	1	1	1	2	0	0		5
Land clearing escaped - Restricted/ Prohibited Fire Season (no Fire Permit)	0	0	0	0	0	0	0	0	0	0	0		0
Structural - House/Shed	2	1	0	1	1	1	4	3	1	2	0		16
Pyrotechnics Fireworks	0	0	0	0	0	0	0	0	0	0	0		0
False Alarm	1	3	3	2	3	2	3	9	0	2	2		30
Medical Assist	0	1	1	0	1	1	2	0	2	0	0		8
Motor Vehicle Accident	0	0	0	0	0	0	2	2	1	1	0		6
Miscellaneous	0	0	0	0	2	1	0	1	0	0	0		4
*Total*	5	6	4	4	9	9	16	21	6	6	5		91

115. FENZ

· Clayton Locke has now moved into a new office in the Council building (Kathy Dever-Todd’s old office in Gordon Street). This is a temporary situation during the transition phase until a new office can be built, possibly in the Dannevirke fire station.

· All rural fire data has been transferred to FENZ.

· A new VHF aerial and connection point has been installed in Clayton’s office.

· Most volunteer rural fire fighters have signed new agreements with FENZ.

· A draft transition agreement for non-response assets has been provided to the CE for perusal and agreement.

· A function to recognise; our volunteers with an awards presentation, the closing of the Rural Fire Authority and celebration of the new FENZ organisation. This function will be attended by the Honourable Peter Dunne, Minister of Internal Affairs and other dignitaries.

Civil Defence

116. Training

· Busy catching up with training administration.

· Attended a Rural Support Trust workshop at Fonterra in Pahiatua on 29 May 2017 - Course was about recognising stress in the rural area during extreme events etc.

117. Meetings

· Paddy attended the CEG meeting in Palmerston North Police HQ on 17 May 2017 - Names of Recovery Managers to be added to the Group Plan include Cameron McKay and Craig Lunn from TDC.

· Paddy attended the Annual CDEM Conference in Wellington - the conference centred on the future direction of CDEM. Various issues from previous CD events highlighted the need for change. Of particular interest was the Ministry of Health risk analysis which predicts a 20% chance of a major flu pandemic. The effects of such an event were sobering and some Councils have now elevated pandemic to third position on their risk matrix.

Library

118. General Matters

The libraries are often utilised by different community groups as a venue. May has been a great example of this. A knitters group in Eketahuna are meeting weekly for a Knit and Natter session. The New Parents Group is also meeting at Eketahuna. Dannevirke Library has been used as an exam location for a Distance Learner with the staff supervising.

Schools visit the libraries regularly and this month Totara College visited to learn different behind the scenes aspects of Libraries.

Pahiatua Library is the venue of two computer classes, Stepping Up and Nanna’s and Poppa’s. These weekly sessions are run by Wairarapa REAP.

119. Recruitment / Retirement

Applications for the Dannevirke Library Assistant part time position close mid-June. It is hoped to have a new staff member starting by the end of the month.

Sue Ladd – Customer Services Librarian at Woodville has let us know it is her intention to retire at end of June.

120. Radio Frequency Identification Project

The retrospective tagging of the book stock was completed at the end of May. The installation of the hardware and software has been pushed out as our installation date clashed with the preferred dates to move the Woodville i-SITE / Library & Service Centre.

Installation and training will happen on the 26/27 June.

121. Little Ears Preschool Programme

For the two months prior to the change of hours to morning sessions, Pahiatua were averaging one child per month, and Woodville 24. In May, Pahiatua had four children attend and Woodville 59. At the end of the term, the success of the change of time for the programme at these two sites will be measured by the teams.

Planning

122. Stepping Up Classes – Dannevirke and Woodville

A MoU has been received from the 20/20 Trust. This will be the start of a partnership between the Trust and the Library to provide Stepping Up computer classes at Dannevirke and Woodville Libraries. These classes are provided by Wairarapa REAP in Eketahuna and Pahiatua. However the Dannevirke and Woodville classes will be run by Library staff. This will allow staff at these venues to upskill and grow their roles and job satisfaction.

123. Adult Learners Week

Planning the Adult Learner’s Week in September is underway.

124. Poetry Day

Planning for National Poetry Day in August is underway. The Library will host several events and run the successful Poetry Competition.

125. Woodville Project

A moving plan for the shift has been formulated. Staff at the Library/Service Centre have begun to box material up ready for the shift. Metalform have been very helpful demonstrating how shrink-wrapping works best, and have supplied us with the shrink-wrap on a sale or return basis. This will be used to secure the book stock during the move.

126. Winter Warmers

Planning is underway for this Eastern and Central Community Trust funded reading programme. Papatawa, Ballance, Mangatainoka, St Anthony’s, South, Huia Range, Norsewood, Ruahine, St Josephs (Dannevirke) and Weber have all confirmed their expressions of interest. Several other schools are yet to confirm.

Our target number of registrations across the District for this programme is 1,215. The bulk of these will be done in conjunction with the schools.

Books are being selected ready to deliver to the schools by mid-June. The planning for the entertainers is underway.

127. NZ Books Awards for Children & Young Adults

Preparations have started for the Annual Kids Lit Quiz based around these awards.

128. Statistics – as at 31 May 2017

Customer Services

129. CRMs – 1-31 May 2017

Recreation and Sports Report

130. Tararua District

· The Tararua Recreation Advisor is currently working with Dannevirke Tigers Rugby League Club as part of a project leadership handover to facilitate the Anthony Gray & Faith Chase Touch Tournament. We anticipate the handover will be completed at the conclusion of the 2017 competition season.

· The Tararua Recreation Advisor is currently working with Eruera Rautahi on a project leadership transfer of the Dannevirke Basketball Spring League; however, the handover will be reliant on establishing a committee to support the competition long term.

· The Active Transport Advisor delivered a Grade 2 Cycle Skills Course to 15 students, and a Learn to Ride programme to 30 students from Kumeroa Hopelands School.

· The Secondary School Sport Advisor facilitated the Secondary School Sport Coordinator Meeting Hosted by Awatapu College. The discussions were based around an update from the Student Leadership Council Pilot, and sharing of best practice. Jane Phillips-Bell (Dannevirke High School) and Bridget Bailey (Tararua College) both attended the meeting.

· The Secondary School Sport Advisor met with Bridget Bailey and Jon Ward (Tararua College) to sign the KiwiSport Agreements for increasing student sport participation and decreasing travel costs worth $7,113, and $6,300 respectively. The 2018 Manawatu Inter-Secondary School Athletics was also discussed as Tararua College are designated hosts for 2018.

· The Secondary School Sport Advisor facilitated the Secondary School Principal Group Meeting in May. The big topic of discussion was ratifying the actions brainstormed at the meeting with the MRU. Jon Ward, and Dawid de Villiers were present. Dawid will be moving on as Principal of Dannevirke High School as of the start of June.

· Meeting with Jane Phillips-Bell (Dannevirke High School) to sign the Travel assistance KiwiSport Contract for $10,000.

· We have commenced delivery of an Active Teens programme at Tararua College working specifically with students in the special needs unit who would benefit from increased levels of physical activity. Eight children are registered on the programme. The Active Families Advisor facilitates physical activities and educational sessions for the children every Monday afternoon during the school term.

· Our Active Teens programme at Dannevirke High School has continued this term with a regular number of teens attending each week.

· The Green Prescription (GRx) community programme has suspended delivery in term two but is ready to return programme delivery in July for term 3. Currently referred participants in the Tararua are given the option of our GRx phone support service.

131. Upcoming events (that we deliver or directly impact on)

· Sport Manawatu will host over 690 children from 15 Tararua Primary Schools at the 2017 Tararua Primary Schools Seven-a-Side Tournament. Teams will compete in rugby, football, hockey and netball. The annual event will commence at 9.30 am with an opening ceremony at Bush Multisport Park on Wednesday 14 June.

· Registrations for the Dannevirke Strapping course are now closed with a full house of 24 confirmed on the night. Registrations are still available for the Pahiatua course and can be made on line at –

http://www.sportmanawatu.org.nz/events/category/courses/

· Registrations for the Dannevirke Basketball Spring league will open on Monday 3 July. The tournament will be held on Saturday 30 September with the weekly competition starting on Monday 9 October.

132 Recommendation

1 That the report from the Chief Executive dated 21 June 2017 concerning an update on key projects and items of interest to the Council (as circulated) be received.

7.1	Project Tararua (Item 15.1)
7.1.1	It is disappointing to note only five people attended the Project Tararua public meeting held in the Fountain Theatre on 25 May 2017.
7.1.2	Robin Winter (Project Tararua Manager) will be preparing a report on the outcomes from this project to present these details and conclude the work undertaken.

9.1	New Zealand Community Boards Conference
9.1.1	Board Member Hynes reported on the New Zealand Community Boards Conference held in Methven from 11 to 13 May 2017, and this includes reference to the following matters: · The conference was very interesting and enjoyable, with two hundred plus delegates attending from throughout New Zealand (making it the largest Community Boards Conference so far). · The clear message from Local Government New Zealand is that Community Boards are elected by communities to do stuff, and they need to have meaningful roles and delegations. · Community Boards should be viewed as an opportunity by Councils and not a threat. · There were many board members with very long service, and perhaps a maximum of three terms should be considered as the threshold to refresh the membership of local authorities. · David Rutherford (Chief Human Rights Commissioner) believes that Community Boards are the grass roots of democracy in New Zealand. · The home is the home of primary health care. · All New Zealanders should be well housed, and there is a need for adequate housing and sustainable development to achieve the goal of providing homes to 50,000 people by 2020. · The conference had a strong focus on youth, with a number of speakers under thirty years of age involved with both Councils and Community Boards. · Sam Johnson (founder of the Student Army in Christchurch) spoke about youth development and its importance to personal growth, leadership, self-awareness and developing a social connection to helping others. · Dannevirke High School Community Prefect Alex Frith is challenged to search Student Volunteer Army School Kit, and to consider learning from implementing the techniques of this concept detailed on that website.
9.1.2	The Eketahuna Community Board is congratulated on its achievement in winning the Community Boards Awards Engaging Communities category and Supreme Award for its Eketahuna town centre upgrade project.
9.2	Tararua Community Youth Services
9.2.1	Board Member Hynes reported on the success and achievements of the following support services and activities coordinated through Tararua Community Youth Services: · The programme for youth to help pass their driver licence test is providing good results and positive outcomes. · The NEET programme (not in education, employment or training) has fifty-eight young people registered to re-engage and build skills through personal development and learning. · The Eastern Institute of Technology building and carpentry training course is progressing well with their cottage construction project. · There are two young people participating in the Youthquest bush camp development programme. · Support is provided to assist in accessing such personal information as birth certificates and IRD numbers.
9.2.2	The Board convey an invitation to Jeanne O’Brien (Manager of Youth Development) to attend its next meeting and speak in the public forum to outline the work undertaken by Tararua Community Youth Services.
9.3	Dannevirke Chamber of Commerce
9.3.1	Board Member Hynes reported on the following events and activities coordinated through Dannevirke Chamber of Commerce: · A very successful after fives meeting was held at the Dannevirke Gallery of History. · Senior Sergeant Jymahl Glassey and Acting Sergeant Gary McKernon attended a well-supported crime prevention meeting with local businesses held in the Saigon Restaurant and Bar. · A breakfast meeting will be held on 14 June 2017 at 7.00 am, and Member of Parliament Ron Mark shall speak at this event. · Local Member of Parliament Alastair Scott spoke on the budget at the Dannevirke Services and Citizens Club.
9.4	Dannevirke Brass Band
9.4.1	Board Member Spooner reported the Dannevirke Brass Band is operating well in undertaking their activities and performances.
9.5	Dannevirke and Districts A and P Association
9.5.1	Board Member Spooner reported that Dannevirke and Districts A and P Association is carrying out a membership drive.
9.5.2	The Dannevirke A and P Showgrounds were used as a stopover site for the Targa Hawke’s Bay rally, and its grounds and facilities provide the venue for various community events held on forty-eight weeks of the year.
9.6	Tararua District Road Safety Group
9.6.1	The Deputy Chairperson noted the May meeting of the Tararua District Road Safety Group was not held, and the Mayor is to reschedule this meeting with a date still to be determined.
9.7	First World War Commemorations Committee
9.7.1	The Chairperson reported the First World War Commemorations Committee will be meeting on Thursday to discuss their intentions for arranging an event in October relating to the Battle of Passchendaele.

10.	Correspondence
10.1	*That the correspondence as listed be received.* *(a) Dannevirke and District Returned and Services Association 1 May 2017* *Re: Thanks for donation of admission charges from Anzac Day community concert* *(b) Tararua District Council 4 May 2017* *Re: Acknowledgement of feedback to Draft Annual Plan 2017/18* *(c) Dannevirke CACTUS Programme* *Re: Thanks for providing financial assistance* *(d) Dannevirke SPCA 19 April 2017* *Re: Request for assistance with Op Shop transfer station charges to dispose of waste items* *(e) Sport Manawatu Tararua Recreation Advisor 5 May 2017* *Re: Request for financial assistance to support 2017 Dannevirke basketball spring league competition* *(f) Dannevirke Combined Indoor Bowling Clubs 20 May 2017* *Re: Request for financial assistance to support IDEA Services indoor bowling tournament* Isaacson/Hynes Carried
10.2	Dannevirke SPCA
10.2.1	That Dannevirke SPCA be provided with a one-off grant of $500.00 from the Board’s discretionary funds to support their new Op Shop through assisting them with transfer station charges to dispose of waste items, and *That in future they be invited to apply for such funding through the Board’s General Assistance Grants Scheme.* Hynes/Isaacson Carried
10.3	Dannevirke CACTUS Programme
10.3.1	The Board acknowledge the value of the Dannevirke CACTUS programme, and request its committee consider initiating ongoing support for the students involved.
10.4	Sport Manawatu
10.4.1	That Sport Manawatu be granted the sum of up to $473.00 from the Board’s discretionary funds as assistance towards the cost of hiring the Dannevirke Sports Centre Stadium for the Dannevirke basketball eight-weeks spring league competition starting on 9 October 2017. Macdonald/Walshe Carried
10.5	Dannevirke Combined Indoor Bowling Clubs
10.5.1	That Dannevirke Combined Indoor Bowling Clubs be granted the sum of up to $100.00 from the Board’s discretionary funds to offset the cost of hiring the Dannevirke Sports Centre for the IDEA services indoor bowling tournament held on 23 July 2017. *Macdonald/Isaacson Carried*

12.1	MidCentral District Health Board Locality Community Planning
12.1.1	The Chairperson circulated to board members a survey from MidCentral District Health Board for completion to ascertain their views on creating well communities.
12.1.2	Dannevirke Health Shuttle drivers are to be canvassed to seek information on examples of hardship caused to local residents needing to travel to Palmerston North Hospital to access health services.
12.2	Herbertville
12.2.1	The Chairperson joined the Mayor, Cr Crispin and the Alliance Network Manager at a meeting held with representatives from the Herbertville community.
12.2.2	The major concern discussed relates to the need to improve the standard of roading in their area, and particularly Route 52 that should be given priority for upgrading.
12.2.3	Another matter raised was the clip on bridge at the north end of Herbertville, with the Chairperson having some knowledge about its background.
12.2.4	The Chairperson outlined to the Herbertville community the role of the Dannevirke Community Board that includes their area within its boundaries.

13.1	Wackrow Memorial Youth Award
13.1.1	The proposed arrangements regarding this year’s Wackrow Memorial Youth Award will be included on the agenda of the Board’s next meeting as an item of business for discussion.
13.1.2	This shall include confirming a guest speaker for the award presentation function.
13.2	MidCentral District Health Board Meeting
13.2.1	The public forum provided by MidCentral District Health Board at their meeting held in the Council Chamber was attended by a large number of local residents.
13.2.2	Through that forum concerns were conveyed to the MidCentral District Health Board about the reduction to health services provided through the Dannevirke Community Hospital, and the need to improve them.
13.2.3	A letter shall be sent from the Dannevirke Community Board to support the concerns raised, and requesting urgency is given to addressing this situation by taking the following actions: · Reinstate the cancer support nurse position and its funding cut from the budget to provide oncology services in Dannevirke. · Make available in Dannevirke drug and alcohol counselling services and support to meet mental health needs. · Establish access to renal services in Dannevirke rather than requiring patients to travel to Palmerston North for dialysis treatment.

14.1	Dannevirke High School Community Prefect Alex Frith reported that a farewell function was held to acknowledge the service and contribution of departing principal Dr Dawid de Villiers.
14.2	In the interim until this position is filled an acting principal and deputy principal have been appointed.

6.1	Electric Car Charging Station in Eketahuna (Item 6.6)
6.1.1	Board members do not consider the site behind the Eketahuna Service Centre/Library building is a suitable location for an electric car charging station.
6.1.2	The Board recommend that any such facility is situated on the road in the vicinity of the petrol station by the phone box, and the area be provided through changing the required space to parallel parking. This will be dependent on transformer loading.

8.2	New Zealand Community Boards Conference
8.2.1	Board Member Wilson reported on the New Zealand Community Boards Conference held in Methven from 11 to 13 May 2017, and this includes reference to the following matters: · The conference was a very rewarding and valuable experience, and the Board is thanked for providing this opportunity. · The role of board members is extremely important in providing a link between Council and the community. · The concept of starting with a smile is emphasised as an approach to apply within the community. · It is important that repairs to alleviate poverty start at the bottom, with funds directed to youth, pre-school and primary school community support. This approach is more beneficial than trying to fix the top end where the damage has already become part of a lifestyle. · Sam Johnson was a totally inspirational and amazing speaker with many innovative ideas and concepts he is putting into action. Youth development is a big project that assists to reduce community issues further down the line. · The next Zone 3 meeting will be held at Wanganui in August/September 2017, and board members are encouraged to attend. Board Member Wilson has already registered her interest. · The Board was successful with its application nominating the Eketahuna town centre upgrade project for the Community Boards Awards, and it won the Engaging Communities category and received the Supreme Award as the overall winner.
8.2.2	Chorus, Cr Alison Franklin and Member of Parliament Alastair Scott have conveyed their congratulations to acknowledge the Board’s achievement.
8.2.3	As the Supreme Award winner the Board’s prize is an EquiP training package, and board members are requested to indicate their preferences from the available options. The Deputy Chairperson is to coordinate these details for reporting to the next meeting.
8.2.4	The trophies and certificates received by the Board will be shown to the Council in Dannevirke, and then returned to Eketahuna for placing on display within the community.

8.3	Project Tararua
8.3.1	The Project Tararua public meeting provided a forum to update the community on issues and increase awareness of initiatives through discussion and sharing ideas.

8.5	Horizons Regional Council One Plan
8.5.1	Cr Thompson reported that the Mayor in conjunction with local Member of Parliament Alastair Scott are pursuing this matter concerning the economic ramifications for the district resulting from the Environment Court’s decision.

9.	Correspondence
9.1	*That the correspondence as listed be received.* *(a) Kerry and Loreen Cunningham* *Re: Eketahuna Camping Ground April report* *(b) Eketahuna Our Town Committee* *Re: 4 May 2017 meeting minutes* Shannon/Eagle Carried
9.2	Eketahuna Camping Ground
9.2.1	It is noted that the Eketahuna Camping Ground management contract with the existing operators has been extended by a further two years until 2019.
9.2.2	The survey being undertaken of what campers want in the Eketahuna Camping Ground and the town will provide ideas for future consideration.

10.	Eketahuna Swimming Baths Upgrade 2017/18
10.1	Nil
11.	Chorus Building Project
11.1	Board Member Eagle presented an update on the Chorus building project, and this report includes reference to the following matters: · Work has commenced on starting to make the panels. · Chorus has agreed to make the building available to use as the location for this project with the existing lighting. · Funding avenues are being pursued to implement stage one, and the Board is thanked for granting financial assistance to support the project. · Expressions of interest are being invited to create the carving. · Margaret Parsons has been asked to consider the offer of funding from the Eketahuna Art Group being donated towards the costs of undertaking this project.

13.1	Tararua College Open Evening
13.1.1	An invitation is extended to board members to attend the Tararua College open evening held on 8 June 2017 at 6.00 pm.
13.2	Radio Eketahuna
13.2.1	Radio Eketahuna is seeking financial assistance towards their operational costs, and this request will be included on the agenda of the Board’s next meeting for consideration.
13.2.2	They will be asked to send further information to support their application through providing a detailed income and expenditure budget of the costs involved and an independently reviewed recent balance sheet or financial statement.
13.2.3	It will also be emphasised to them that in future they should seek such funding through applying to the Board’s General Assistance Grants Scheme which is advertised in February/March each year.
13.3	Horizons Regional Council
13.3.1	John Barrow (Tararua representative on the Horizons Regional Council) is invited to attend the Board’s next meeting at 11.00 am to give an update regarding regional council matters.
13.3.2	Any specific questions from board members are to be sent to John Barrow in advance of the meeting.

2.	Hearing of Objection to Classification of Ida as a Dangerous Dog
2.1	The Chairperson opened the hearing by introducing committee members and staff in attendance at the meeting.

2.2	Ms Phatcharee Sonsutti (known as Michelle) spoke in support of the objection to the dangerous dog classification applied to her dog Ida, and this includes reference to the following matters: · There are many inaccurate statements contained in the officer’s report that seem to influence the reader’s mind. · Committee members are urged to seriously take the unusual circumstances into account such as the sudden change of living environment, and the serious illness of Ida along with the poor health of the dog owner’s husband. · The owner to the best of their ability and power has controlled the dog and taken action to prevent her from leaving the property after two previous incidents (May 2016 and February 2017). · On the recent occasion Ida left the property because the Council’s road contractor untied the properly secured gate and continued to leave it like that carelessly. The property owner checks the gate regularly. · A canine good behaviour certificate is tabled to verify the dog’s owner successfully completed competence level 2 for good dog training behaviour. · The owner was not at home when the incident occurred as her husband suffered from a severe stroke, with a friend looking after the dog. · Previous incidents of barking are taken out of context, and barking does not relate to aggression or the behaviour of a dangerous dog. · The summary of compliance history from Wellington City Council is misleading and there is no reference to any occasions of previous dog attacks or aggression. In fact Ida has been friendly to thousands of dogs and is sociable without any aggression towards humans and other animals. · When the dog was in clinical care for one month it is factual her behaviour was exemplary and very consistent with normal behaviour (as described by Massey University staff in their letter). · The accuracy of the complainant’s affidavit is questioned along with the injuries to their dog that appear minor, hence it was eight days later before the dog was taken to the vet. · Interestingly the complainant was able to pull Ida away, showing she did not believe the dog was dangerous despite her size and unfamiliarity. · Ida has been treated for cancer and may not have long to live due to the potential for reoccurrence, and being a large breed life expectancy for a Leonberger is about ten years old. · A letter from vet Suzie Weston details the reasons relating to Ida’s situation and health, and why she should not be spayed. · The statement in the affidavit about Ida’s owner not paying the vet bill relating to the attacked dog is false. This situation occurred as the bank details requested from the complainant were not provided until a month later (as verified by a handwritten note tabled and confirmation of contacts by phone). · The statement in the affidavit about the potential for Ida to attack a child is based on supposition, and there are no reasonable grounds to support that comment. · Evidence of Ida’s friendly and social nature is demonstrated in photos of the dog with other animals (including a new kitten in the household) and a testimony from Tamara Jones (who regularly interacts with Ida).
2.3	The Manager Regulatory Services referred committee members to the report circulated in respect of the background and statutory considerations leading to Ida being classified as a dangerous dog.
2.4	The complaint has been investigated by Animal Control Officers, and they consider in their professional opinion the classification of dangerous dog recognises the circumstances of the attack as outlined in the affidavit and the risk of further such incidents.
2.5	Unless the owner can categorically demonstrate the threat no longer exists and the dog is kept under control at all times then the dangerous dog classification should remain in force.
2.6	Further, compassionate reasons do not absolve the owner from these responsibilities, and other matters and scenarios presented by the objector are not relevant to the circumstances of the attack.
2.7	With regard to the issues raised relating to the information provided by Wellington City Council there is no reason to doubt the accuracy of their records.
2.8	Ms Sonsutti conveyed concern that the Animal Control Officer investigating the incident should have made an appointment with her to discuss the matter as at the same time she was dealing with the serious state of her husband’s health.
2.9	It is also noted the dog’s owner has taken action to ensure the security of her property to avoid a repeat of the gate opening situation through installing a combination lock (as indicated by the support person accompanying Ms Sonsutti).
2.10	The hearing concluded at 4.00 pm, and committee members adjourned to consider their decision. The objector and staff departed from the Council Chamber.
2.11	The following sets out the decision of the committee members from this meeting.

*3.1*	The Tribunal and Hearings Committee, after considering the objection and the information presented to it by both Council officers and the objector, upholds the dangerous dog classification imposed on Ms Phatcharee (Michelle) Sonsutti’s dog Ida.
*3.2*	The Tribunal and Hearings Committee is satisfied that the requirements of the classification as specified in the Dog Control Act 1996 are appropriate to alleviate the risks presented by the dog (Ida).

5.1	Audit and Risk Committee Focus (Item 3)
5.1.1	The Chairperson reiterated the focus of the Audit and Risk Committee is to place emphasis on considering and managing risks from a governance perspective.
5.1.2	This should be directed to the following key areas, and recognise the Council’s role needs to take a holistic approach to potential impacts: · Look at long term bigger issues. · Do not get bogged down with day-to-day operational matters and minor details. · Establish strong relationships with key organisations and government departments such as New Zealand Transport Agency, Horizons Regional Council, Ministry of Health, MidCentral Health, Ministry for the Environment, Iwi et al. · Maintain an overview of significant critical issues for the district and their wider consequences. · Develop a quality Long Term Plan that is robust and achievable.
5.2	Conflict of Interest Policy (Item 4.1)
5.2.1	At the previous meeting of the Audit and Risk Committee it was noted that Cr Christison had made application to the Office of the Auditor-General seeking retrospective approval for contractual payments received exceeding the annual limit of the Local Authority (Members Interests) Act 1968.
5.2.2	The Auditor-General has granted retrospective approvals (under Section 3(3)(aa) of that legislation for Cr Christison being concerned or interested in the following contracts: · Relating to Kliptank site preparation for the Woodville reservoir project, between Ernie Christison Contracting Limited and the Tararua District Council, up to the value of $28,161.77 (including GST); and · Relating to Woodville Library/i-SITE, between Greatbatch Building Limited and the Tararua District Council, under which payments will be made to Ernie Christison Contracting Limited up to the value of $2,300 (including GST).
5.2.3	These approvals are in addition to, and not inclusive of, the statutory $25,000 limit set out in the Act, for the 2016/2017 financial year.
5.2.4	The Chairperson noted and emphasised it is the responsibility of elected members to determine whether or not to declare any conflict of interest, and be aware of their statutory obligations relating to payments received for services procured by the local authority.
5.2.5	The Mayor will further raise this matter with councillors and circulate a copy of the recently completed Conflict of Interest Policy for their reference.
5.3	Risk Management and Monitoring (Item 4.2)
5.3.1	The Manager Regulatory Services is currently working on developing a draft risk management framework for review by the senior management team. On completing this work the draft will be presented to the Audit and Risk Committee for consideration at its next meeting.

6.1	Health and Safety
6.1.1	The need for staff to engage with contractors to ensure they understand and fulfil their health and safety obligations is an important part of contract management.
6.1.2	A project is under way to develop the Council’s Asbestos Management Plan to comply with regulations.
6.1.3	It is the property owner’s responsibility to prove their building is not contaminated by asbestos.
6.1.4	Cr Benbow entered the meeting at 1.30 pm.
6.1.5	*That the report from the Health and Safety Officer dated 7 June 2017 concerning Health and Safety (as circulated) be received and noted.* Crispin/Collis Carried

6.2	2017/18 Annual Plan and the Fees and Charges Schedule
6.2.1	The Chief Financial Officer spoke on four key changes from the Draft Annual Plan as follows: · Amalgamation of rural properties as required by the Valuer-General in accordance with the Rating Valuation Act. · Changes to the capital programme mainly driven by potential conditions in the consents for wastewater schemes. · Valuation of infrastructure assets and shift between roading and the three waters activities. · Funding of depreciation and impact on sector rates.
6.2.2	The Chief Financial Officer referred to other changes from the Draft Annual Plan as follows: · Compliance with Treasury and Risk Management Policy. · Use of reserves for internal borrowing extended to include forestry and pensioner reserves (pensioner housing and the tenant contribution reserves). · The budget is balanced to make a small surplus of $27,000. This varies from the original proposal as previously resolved not to balance the budget. · Compliance with Revenue and Financing Policy with the exception of animal control and emergency management activities. · Rates incidence and rates increase by sector.
6.2.3	*That the report from the Chief Financial Officer dated 7 June 2017 concerning the 2017/18 Annual Plan and the Fees and Charges Schedule (as circulated) be received, and* *That the Audit and Risk Committee recommends to the Council the adoption of the 2017/18 Annual Plan and the Fees and Charges Schedule for that financial year.* Benbow/Crispin Carried

6.3	Audit New Zealand Letters for Audit Engagement, Audit Arrangement and Audit Fee Proposal
6.3.1	The Chief Financial Officer spoke on the responsibilities and focus relating to the audit, and assured committee members the finance team is adequately resourced to achieve the timelines and work involved to complete the audit by the required statutory date.
6.3.2	The need to work with the Audit Director and his team to ensure they understand the Tararua Alliance structure and how it functions is important, noting their intentions to include these matters as an area for audit review.
6.3.3	It is emphasised the Council determined the structure and the way the Tararua Alliance works to ensure maximum value from its roading funding spent on roads achieves the best outcomes for ratepayers and the district.
6.3.4	Committee members agreed to arrange a workshop with Bruce Robertson (Morrison Low) and the Tararua Alliance on the morning of their next meeting to further discuss this subject.
6.3.5	The Chief Financial Officer will follow up making contact with Bruce Robertson to confirm these arrangements.
6.3.6	That the report from the Chief Financial Officer dated 7 June 2017 concerning Audit New Zealand letters for Audit Engagement, Audit Arrangement and Audit Fee Proposal (as circulated) be received, and *That the Audit and Risk Committee recommend to the Mayor the approval and signing of these letters on behalf of the Council.* Ross/Hull Carried
7.	Items not on the Agenda Notified and Accepted for Discussion
7.1	Nil

	8.3		*That open meeting be resumed.* Ross/Collis Carried
9.		Date of Next Audit and Risk Committee Meeting
9.1		*That the next meeting of the Audit and Risk Committee be held in the Council Chamber on 17 August 2017 commencing at 2.00 pm.* Ross/Collis Carried

Installment	Meters Read	Due date
Instalment 1	September 2017	20 October 2017
Instalment 2	December 2017	20 January 2018
Instalment 3	March 2018	20 April 2018
Instalment 4	June 2018	20 July 2018