Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 29 March 2017 commencing at 1.05 pm.

1. Present

Her Worship the Mayor - Mrs T H Collis, Crs A L Benbow (Deputy Mayor), E J Christison, J E Crispin, A K Franklin, S A Hull, C J Isaacson, P A Johns and A J Thompson.

In Attendance

Mr B King - Chief Executive

Mr R Taylor - Governance Manager

Mr P Wimsett - Manager Strategy and District Development

Mr R Suppiah - Chief Financial Officer

Mr M Thomas - Strategy and Policy Adviser

Mr C Chapman - Alliance Network Manager

Mr C McKay - Finance Manager

Mr W Labuschagne - Management Project Accountant

1.1 The Mayor welcomed the Deputy Chairperson of the Eketahuna Community Board, Sharon Shannon to the meeting as an observer in the public gallery.

2. Council Prayer

2.1	The Mayor opened the meeting with the Council Prayer.

3. Apologies

3.1

Nil

4. Public Forum

4.1

Nil

5. Notification of Items Not on the Agenda

5.1	Cr Crispin expressed concern from the community regarding the recent aggravated robberies of two businesses in Dannevirke, with it being noted that Police have made an arrest relating to the armed hold-up of the Caltex petrol station.
5.2	Cr Johns shall table plans for the Woodville Recreation Trust Events Centre proposal in portfolio reports.
5.3	The Mayor shall table an item on Te Apiti Manawatu Gorge project in Mayoral matters.

6. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

6.1	Cr Christison reiterated his previously declared conflicts of interest regarding the Woodville Library/i-SITE/Service Centre/public toilet building work and the Woodville Kliptank project.

7. Personal Matters

7.1

The Council convey its condolences to the family of Pete Davies on his recent passing, and acknowledge the significant role he played in the Pahiatua community as a member of the Pahiatua Volunteer Fire Brigade for 57 years.

7.2

The Council note and congratulate the following on their achievements:

· Mavis Mullins who will be inducted into the New Zealand Business Hall of Fame.

· Derek and Matthew Ramsay on their success as the New Zealand Speedway Sidecar Champions.

· Shaun and Tracie Baxter on their success as the Horizons Ballance Farm Environment Supreme Award winners.

· Paul and Lisa Charmley on their success as the winners of the LIC Dairy Farm and Massey University Innovation Award at the Horizons Ballance Farm Environment Awards.

· Josie Dean on finishing third at the New Zealand Clay Target Nationals Championship.

· Mitchell Dean on being selected in the MacIntosh team at the New Zealand Clay Target Nationals Championship.

· Dion King on winning the New Zealand Rural Games speed shearing competition.

· Liam Kelly, Daniel Tarbotton and Patrick Crawshaw on making the finals of the East Coast Regional FMG Young Farmer of the Year rural challenge contest.

7.3

The Council note the passing of Graham Adam (the last Mayor of the former Eketahuna Borough Council).

8. Confirmation of Minutes

8.1	*That the minutes of the Council meeting held on 1 March 2017 (as circulated) be confirmed as a true and accurate record of the meeting.* Crs Johns/Christison Carried

9. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda

9.1

Nil

10. Community Boards and Community Committees Reports

10.1

Dannevirke Community Board

10.1.1

That the report of the Dannevirke Community Board meeting held on 6 March 2017 (as circulated) be received.

Crs Christison/Johns Carried

10.2

Eketahuna Community Board

10.2.1

That the report of the Eketahuna Community Board meeting held on 3 March 2017 (as circulated) be received.

Crs Christison/Johns Carried

10.3	Pahiatua On Track
10.3.1	*That the report of the Pahiatua On Track meeting held on 1 March 2017 (as circulated) be received.* Crs Christison/Johns Carried
10.3.2	Workshop on Governance and the Treaty of Waitangi
10.3.2.1	Community Boards and Community Committees members will be invited to attend the Council workshop regarding governance and the Treaty of Waitangi.
10.3.2.2	This workshop shall be held on 19 April 2017, and will provide clarification of the responsibilities between Community Boards/Community Committees and the Council.

10.4

Woodville Districts' Vision

10.4.1

That the report of the Woodville Districts’ Vision meeting held on 7 March 2017 (as circulated) be received.

Crs Christison/Johns Carried

11. Reports

11.1

Pensioner Housing

11.1.1

That the report from the Strategy and Policy Adviser dated 21 March 2017 concerning pensioner housing (as circulated) be received and noted, and

That the Council defer selling the pensioner housing units as was resolved through part of the 2015 Long Term Plan, and it signal further consultation on this matter shall be undertaken in the 2018 Long Term Plan, and

That the Council change the policy for housing rental levels as set out in the fees and charges schedule by deleting the limit of 80% of market rent, and

That the Council increase rents for pensioner units and tenant contribution flats by $6 a week for 2017/2018, and signal the intention to increase rents if Council retain ownership by another $6 a week in 2018/2019 (including tenant contribution flats) and 2019/2020 (for pensioner units), and

That the Council approve the budget of $150,000 funded from the Housing Reserve in 2017/2018 for the installation of 61 heat pumps for Council pensioner units, and

That the Council approve the provision of $60,000 funded from the Housing Reserve as a provision to carry out upgrades to the Ruahine flats in Woodville and the Eketahuna flats as tenancies are vacated, and

That the Council approve the provision of a 0.5 FTE temporary position in the 2017/2018 Annual Plan budgets to properly administer the portfolio and support the tenants, with the position becoming permanent if the Council retain ownership, and

That the Council request staff prepare and report back with recommendations on proposed criteria for selecting tenants to rent its pensioner housing accommodation.

Crs Johns/Hull Carried

11.1.2

The Strategy and Policy Adviser and the finance/community facilities portfolio holders are thanked for their work in assisting with the preparation of this report.

11.2

Horizons Regional Council Draft Annual Plan 2017/2018

11.2.1

That the report from the Strategy and Policy Adviser dated 22 March 2017 concerning the Horizons Regional Council Draft Annual Plan 2017/2018 (as circulated) be received, and

That the Council make a submission on the Horizons Regional Council Draft Annual Plan 2017/2018 covering the following points:

Financials

Support the low average rates increase for the Tararua district.

Water Quality and Quantity

· Council is committed to the Manawatu River Accord and continues to budget for significant capital works to improve wastewater point discharges into the tributaries of the Manawatu River. Significant progress has been made but there is still much to be done. Council is conscious of rates affordability, and wishes to work closely with Horizons to deliver infrastructure upgrades that meet required outcomes in the most efficient way. Council aims to meet Horizons requirements and community expectations, and to solve issues through discussion rather than through legal appeal processes.

· Council continue to look forward to working with Horizons to significantly improve the quality of point source discharges through improved treatment and/or discharging to land during low river flow periods.

· Council support the expansion of monitoring and information on freshwater quality. Monitoring changes in water quality will support an evidence based approach to discharge upgrades, and the benefits delivered from public investment.

Sustainable Land Management

· Council support the sustainable land use initiative project and is keen to support any applications for further government funding in the future.

Biosecurity and Biodiversity

· Council support building on the success of the Te Apiti Gorge partnership and the increase in funding. Council sees this will also generate additional opportunities for economic development, with the increase in visitors over the last few years already having a positive impact on Woodville businesses. Council will continue to be an active partner in this key project.

· Council support further investment in plant pest management, and ongoing funding for animal pest management. Invasive pests have the potential to severely impact on native forests and animals, as well as threatening farming viability. Increased capability while keeping rates increases low is welcomed by the community.

· Add a section on Old Man’s Beard urging Horizons to undertake more work in the district (particularly Pongaroa) to assist in eradicating this plant pest, and provide further help to support community groups in their endeavours to manage and control this problem impacting on land use.

Strategic Management

· Council support regional collaboration and plans to remain an active member of the Accelerate25 programme.

· Council recognise the efforts Horizons has made to implement the One Plan in a practical and staged manner. Council urges Horizons to consider the impacts on the financial viability of landowners when setting consent conditions, and the need for phasing in the more challenging conditions over time. Improvements are being made to our waterways and are welcomed by residents.

Transport

· Council appreciate the continued support funding for Dannevirke and Pahiatua Health Shuttles to Palmerston North Hospital and other health related destinations, and to the Dannevirke and Pahiatua Community Vehicle Trusts.

Road Safety

· Add a section requesting Horizons to consider supporting the National Driver Training Centre Steering Aotearoa courses through providing some funding for that purpose from the road safety budget.

Crs Hull/Thompson Carried

11.3

Adoption of the Council's Draft Annual Plan 2017/2018

11.3.1

That the report from the Chief Financial Officer dated 22 March 2017 concerning the adoption of the Council's Draft Annual Plan 2017/2018 (as circulated) be received, and

That the Council adopt the Draft Annual Plan 2017/2018 and the proposed schedule of fees and charges, and

That the Draft Annual Plan be distributed as follows:

· Copies are available for reading/viewing at all of the Council’s Service Centres and its Libraries throughout the district

· Through the Council’s website www.tararuadc.govt.nz

And that each ratepayer be sent a mock invoice detailing the proposed rates for their property and a feedback form, and

That the Council consider any written submissions or suggestions it receives by 11 May 2017 in a workshop prior to the adoption of the 2017/2018 Annual Plan, and

That the Council allow the Forestry and Pensioner Reserves (Pensioner Housing and Tenant Contribution Reserves), as with the Depreciation Reserves, to be made available for internal borrowing.

Crs Hull/Benbow Carried

11.3.2

The Chief Financial Officer and his team and the finance portfolio holders are thanked for their work in assisting with the preparation of the Draft Annual Plan.

11.4

Proposed Lease of Makuri Domain Board Land at Domain Road

11.4.1

That the report from the Community Assets and Property Manager dated 21 March 2017 concerning the proposed lease of Makuri Domain Board land at Domain Road (as circulated) be received, and

That a lease agreement for this property is entered into by the Council with Makuri Country Club Incorporated for a further term of thirty-three years.

Crs Johns/Thompson Carried

11.5

Carnegie Centre Extension of Lease

11.5.1

That the report from the Manager Strategy and District Development dated 22 March 2017 concerning the Carnegie Centre extension of lease (as circulated) be received, and

That the Council approve a lease extension of the Carnegie Centre to Tararua Community Youth Services on a casual month-by-month basis with a minimum three months cancellation period, and also subject to any future safety issues or government determinations.

Crs Hull/Johns Carried

11.6

Woodville Water Supply Pipeline Bridge and Challies Farm Bridge Replacement at Grass Road, Woodville

11.6.1

That the report from the Chief Executive dated 22 March 2017 concerning the Woodville Water Supply pipeline bridge and Challies Farm bridge replacement at Grass Road, Woodville (as circulated) be received, and

That the Council decline the request to contribute to a new bridge on the basis it is not the lowest cost long term maintenance option for the Woodville Water Supply headworks, and

That the Council include an option to underground the water pipeline as one of the projects in the upcoming 2018/2028 Long Term Plan.

Crs Christison/Thompson Carried

11.7

Application for Extraordinary Connections to the Council’s Water Supply in Woodville

11.7.1

That the report from the Chief Executive dated 22 March 2017 concerning an application for extraordinary connections to the Council’s Water Supply in Woodville (as circulated) be received, and

That the Council approve the application made by the Compton’s to enable separate extraordinary water connections solely for their houses and dairy plant cleaning (not wash-down) within their property titles that form Woodlands Road Farm Limited, and

That these connections are restricted flow that enable a maximum of 3000 litres/day, and

That the Council do not extend the public water main in Woodlands Road from Transpower’s substation site and up to 303 Woodlands Road to enable new meters and laterals to be connected to this main, and instead the additional extraordinary connections and meters are installed by the Transpower Substation site.

Crs Johns/Christison Carried

11.8

Road Closures Requested Under the Tenth Schedule of the Local Government Act 1974

11.8.1

That the report from the Alliance Network Manager dated 21 March 2017 concerning a road closures application under the Tenth Schedule of the Local Government Act 1974 (as circulated) be received, and

That pursuant to Section 342 (1) (b) and the Tenth Schedule of the Local Government Act 1974, the Council closes the following roads for the purpose of allowing the Pahiatua Railcar Society to hold an Anzac Day parade and ceremony event.

Date of closures: Tuesday 25 April 2017

Time of closures: 5.30 am to 7.00 am

Road name: Main Street

Road name: Tui Street from Albert Street to Main Street

Road name: Tararua Street from Albert Street to Main Street

Road name: Wakeman Street from Sedcole Street to Main Street

Conditions Applied to the Granting of these Road Closures

1) That the Tararua Alliance in conjunction with the organiser will assess shortly prior to this event the condition of the roads involved to determine their suitability for this purpose.

2) That if the Tararua Alliance identify any road or roads as being in an unsuitable condition arising from this assessment then they have the discretion to request the organiser to withdraw such road from the route of this event.

3) That shortly after the event has been held the Tararua Alliance shall carry out a drive over of the roads that were closed for this event to assess their condition.

4) That should any objections or submissions be received to the proposed road closures within the notification period (closing at 4.00 pm on 30 March 2017) the Alliance is authorised to consider and resolve any such matters relative to the application and the intended event.

Advisory Note

That should the Council incur any additional maintenance costs as a consequence of the event then those expenses shall be recovered from the event organiser.

Crs Hull/Isaacson Carried

11.9	Staff Report
11.9.1	Pahiatua Under-verandah Lighting
11.9.1.1	The Alliance Network Manager is to follow up reports from CRM’s regarding under-verandah lighting in Pahiatua not working.
11.9.2	Woodville Water Supply
11.9.2.1	The impounded water supply earthworks have been progressing well, but due to recent wet weather it is likely work will shortly cease on undertaking this project.
11.9.3	Ormondville Five Viaducts Tour and Street Festival
11.9.3.1	The outstanding success of the Ormondville Five Viaducts Tour and Street Festival is acknowledged.
11.9.4	Dog Registration Statistics
11.9.4.1	The dog registration statistics for unregistered dogs are noted.
11.9.5	Pahiatua Community Civil Defence Meeting
11.9.5.1	There was a good turnout at the Pahiatua Community Civil Defence meeting.
11.9.6	Netball Generic Coaching Clinic
11.9.6.1	The Tararua Recreation Advisor is requested to consider extending hosting the netball generic coaching clinic in collaboration with Netball Manawatu to link in with Pahiatua.
11.9.7	*That the report from the Chief Executive dated 23 March 2017 concerning an update on key projects and items of interest to the Council (as circulated) be received.* Crs Hull/Johns Carried

11.10	Audit and Risk Committee
11.10.1	*That the report of the Audit and Risk Committee meeting held on 13 March 2017 (as circulated) be received.* Crs Franklin/Isaacson Carried
12.	2017 Local Government New Zealand Conference
12.1	That the Mayor - Mrs T H Collis, Deputy Mayor - Cr A L Benbow, Crs A K Franklin and A J Thompson be registered as the Council’s delegates to attend the 2017 Local Government New Zealand conference held in Auckland from 23 to 25 July 2017. Crs Hull/Crispin Carried
12.2	It is noted that a representative from management will also attend this conference.

13.

Local Government New Zealand Annual General Meeting

13.1

That the Council, being a member of Local Government New Zealand, appoint the Mayor - Mrs T H Collis as the presiding delegate to vote on its behalf at the Annual General Meeting of Local Government New Zealand held on the 25^th day of July 2017 and at any adjournment thereof, and

That the Deputy Mayor - Cr A L Benbow be appointed as the alternative delegate to vote on the Council’s behalf in the absence of the Mayor.

Crs Christison/Thompson Carried

14.

Change of Council Meeting Date

14.1

That due to its closeness to the dates when the Local Government New Zealand conference is held the scheduled Council meeting day in July be moved to 2 August 2017 (being one week later than usual).

Crs Crispin/Benbow Carried

15.

Correspondence

15.1

That the correspondence as listed be received.

(a) Local Government Commission 15 March 2017

Re: Draft proposal for the reorganisation of local government in Wairarapa to create a single district and territorial authority

Crs Thompson/Crispin Carried

16. Portfolio Reports

16.1

Norsewood/Ormondville

16.1.1

The Deputy Mayor reported on the following matters relating to the Norsewood/Ormondville communities:

· The support from the Tararua Business Network staff in assisting the Ormondville Rail Preservation Group to organise and coordinate the very successful Ormondville Five Viaducts Tour and Street Festival is acknowledged.

· Norsewood Promotions Incorporated is working with Mathews Domain Board to upgrade the Mathews Park Domain facilities for freedom camping, including installing a dump station that motorhomes can use.

· Arrangements are progressing for the Norwegian Day celebrations held in Norsewood on 21 May 2017.

16.2

Economic Development/Marketing

16.2.1

The Deputy Mayor reported the economic development/marketing portfolio holders will be meeting tomorrow.

16.3

Events

16.3.1

The following councillors reported on various events they had attended to represent the Council:

· Cr Isaacson

UCOL graduation ceremony held in Palmerston North (also attended by Cr Christison)

· Cr Johns

Horizons Ballance Farm Environment Awards

· Cr Hull

Project Tararua housing forum (also attended by the Deputy Mayor)

Project reveal of the Pahiatua Museum make-over (also attended by Cr Franklin)

Manawatu Sports Awards (also attended by the Mayor)

Central Districts Field Days to support Tararua Business Network stand (also attended by Cr Franklin)

16.4

Woodville Recreation Trust Events Centre Proposal

16.4.1

Cr Johns tabled the plans of the Woodville Recreation Trust Events Centre proposal for the Council’s information.

16.5

Akitio/Pongaroa

16.5.1

Cr Christison is attending the Pongaroa The Way To Go meeting held next Monday.

16.6

Works Liaison Committee

16.6.1

Cr Crispin reported that residents with properties in the vicinity of Route 52 are keen to see improvements progressed to upgrade the standard of this road.

16.6.2

Cr Thompson reported there is an increasing volume of traffic travelling through Ballance Valley area, and the need for road safety is emphasised particularly regarding vigilance for movement of stock and speed of vehicles.

16.7

Pahiatua Town Centre Upgrade

16.7.1

Cr Hull reported community conversations are under way regarding planning for Pahiatua town centre upgrade.

16.8

Local Government New Zealand Zone 3 Meeting

16.8.1

The Local Government New Zealand Zone 3 meeting and visits to Linton Army Camp and Ohakea Royal New Zealand Air Force Base were very interesting and worthwhile.

16.9

Community Relations

16.9.1

Citizenship ceremonies have recently been held in Pahiatua and Dannevirke.

16.10

Resource Management Act Planning

16.10.1

Cr Hull has been undertaking training to retain her certification as a councillor hearing commissioner.

16.11

Local Government New Zealand Rural and Provincial Sector Meeting

16.11.1

The Mayor reported that the Local Government New Zealand Rural and Provincial Sector meeting was very informative.

16.11.2

There was a good presentation from Wellington City Mayor Justin Lester on Civil Defence and reference to the fires in the Selwyn district. Lawrence Yule also spoke on declaring an emergency.

16.11.3

This information and their experiences provided good knowledge and learning that can be applied to the district and its emergency controllers.

16.12

Tararua REAP Annual General Meeting

16.12.1

Crs Christison, Franklin and Isaacson will attend the Tararua REAP Annual General Meeting held on 12 April 2017.

16.13

Anzac Day Services

16.13.1

The Mayor finalised the arrangements for councillors to attend the various Anzac Day services held throughout the district.

16.14

Makuri

16.14.1

The Mayor is following up some roading issues concerning the Makuri community, and is encouraging its residents to use the CRM system to report such matters.

17. Mayoral Matters

17.1

Te Apiti Manawatu Gorge Project

17.1.1

That the Council is committed to supporting the Te Apiti Manawatu Gorge regional joint project, acknowledging its potential economic benefits to the district, and

That the Council make available the sum of $20,000 from reserves in response to the request from the Horizons Regional Council for a contribution toward the cost of this project, conditional upon the application proceeding for funding from the mid-sized tourism fund.

Crs Johns/Isaacson Carried

18. Items not on the Agenda

18.1	Refer to the items set out in sections 16.4 and 17.1 of these minutes.
18.2	The meeting adjourned at 3.10 pm for afternoon tea, and resumed at 3.25 pm.

19.

Public Excluded Items of Business

19.1

That the public be excluded from the following parts of the proceedings of this meeting, namely:

Saddle Road upgrade variation to C04/13 stage 3 project works (site 4)

Petrol Station proposal for Pongaroa

Rural Broadband Initiative 2

Audit and Risk Committee meeting report

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

*General subject matter to be considered*	*Reason for passing this resolution in relation to each matter*	*Ground(s) under Section 48(1) for the passing of this resolution*
*Saddle Road upgrade variation to C04/13 stage 3 project works (site 4)*	*To protect the commercial position of a third party*	*Section (1)(a)(i)*
*Petrol Station proposal for Pongaroa*	*To protect the commercial position of a third party*	*Section (1)(a)(i)*
*Rural Broadband Initiative 2*	*To protect commercial and industrial negotiations*	*Section (1)(a)(i)*
*Audit and Risk Committee meeting report*	*To protect improper gain or advantage*	*Section (1)(a)(i)*

This resolution is made in reliance on Section 48 (1) (a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as follows:

s7(2)(b)(ii) The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s7(2)(j) The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

That the Alliance Network Manager be permitted to remain at this meeting after the public has been excluded because of his knowledge of the Saddle Road upgrade variation to contract. This knowledge, which will be of assistance in relation to the matter to be discussed, is relevant to that matter because of his understanding of the information circulated regarding the status and proposed actions concerning that project.

Crs Crispin/Christison Carried

19.2

Saddle Road Upgrade Variation to C04/13 Stage 3 Project Works (Site 4)

19.2.1

That the report from the Alliance Network Manager dated 21 March 2017 concerning Saddle Road upgrade variation to C04/13 stage 3 project works (site 4) (as circulated) be received, and

That based on the price submitted and a ‘best value’ contract relationship continues to exist, the Council accept Stringfellow Contracts Limited price of $915,480.75 to carry out the third stage of works as part of the Saddle Road upgrade undertaken in accordance with the schedule of prices detailed in the attachment to this report.

Crs Christison/Johns Carried

19.3

Petrol Station Proposal for Pongaroa

19.3.1

That the report from the Manager Strategy and District Development dated 22 March 2017 concerning a Petrol Station proposal for Pongaroa (as circulated) be received, and

That the Council agree to the request for financial support provided to Pongaroa Fuel Stop Incorporated Society for a grant of up to $60,000 excluding GST to construct a fuel stop in the township of Pongaroa, with this funding to be made available from the General Purpose Reserve.

Crs Hull/Isaacson Carried

19.3.2

Cr Christison requested it be noted he had abstained from voting on the motion regarding this item of business.

19.4

Rural Broadband Initiative 2

19.4.1

That the report from the Manager Strategy and District Development dated 23 March 2017 concerning Rural Broadband Initiative 2 (as circulated) be received, and

That the Council agree to indicate by 3 April to Crown Fibre Holdings its interest to enter into discussions post-contract of up to a $200,000 contribution toward two large and four small cell phone towers in the Tararua district to cover existing mobile black spots, subject to Long Term Plan consultation and completion of appropriate business cases.

Crs Crispin/Thompson Carried

19.5

Audit and Risk Committee Meeting Report

19.5.1

That the report of the Audit and Risk Committee meeting held on 13 March 2017 concerning the public excluded items of business (as circulated) be received.

Crs Franklin/Isaacson Carried

19.6	*That open meeting be resumed.* Crs Hull/Crispin Carried

19.7	*That the decisions taken with the public excluded be confirmed in open meeting.* Crs Hull/Crispin Carried

There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 4.07 pm.

____________________________

Mayor

Report

Date	:	20 April 2017
To	:	Mayor and Councillors Tararua District Council
From	:	Nicole McPeak Planner
Subject	:	Planning Matters Determined Under Delegated Authority
Item No	:	11.3

1. Resource Management

1.1 The Chief Executive has granted the following resource consents under delegated authority:

2. Subdivision Applications

Pursuant to Sections 104, 104A and 104B of the Resource Management Act 1991, the following subdivision consents have been granted:

2.1

201.2016.54.1

G M Southgate – Grey and Fergusson Streets, Woodville

Consent to subdivide land at Grey Street and Fergusson Street, Woodville legally described as Lot 22 DP 1207 (CFR HBB4/832) into two allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

· Granting consent will be consistent with the relevant objectives, policies, and area characteristics of the Operative Tararua District Plan and the relevant provisions of Part II of the Resource Management Act 1991.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 20 December 2016, including the subdivision plan drawn by C G Bone dated “November 2016” and held on Council file 201-2016-54-1, except as required by the following conditions.

2. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Notes:

a. Pursuant to Section 357 of the Resource Management Act 1991, if you disagree with this decision or any of the conditions of consent, you may lodge an objection in writing to the Tararua District Council. The objection must be received within 15 working days of the receipt of this written decision.

b. At any point of development of Lot 1 which requires a vehicle crossing to be located and formed please contact the Tararua Alliance on (06) 374 5341

2.2

201.2017.2.1

Temora Holdings Limited – Cemetery Road, Kumeroa

Consent to subdivide land at Cemetery Road, Kumeroa legally described as Part Lot 1 DP 3777 and Part Lot 4 DP 3777 (CFR HBL3/44) into ten lots.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 12 January 2017, including the subdivision scheme plan drawn by Kevin O’Connor and Associates dated “1/9/2017” Job No ”216283” and held on Council file 201.2017.2.1, except as required by the following conditions.

2. That Lots 1 & 2 hereon be held in the same computer freehold register.

See LINZ Reference: 1424531

3. That Lot 3, Lot 7, Lot 8 and Part Lot 1 DP 3777 hereon be held in the same computer freehold register.

See LINZ Reference: 1424531

4. That Lot 9 and Lot 10 hereon be held in the same computer freehold register.

See LINZ Reference: 1424531

5. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.3

201.2017.1.1

Beatson & Roebuck – Jackson Road & State Highway 2 Dannevirke

Consent to subdivide land at Jackson Road, Dannevirke, legally described as Lot 2 DP 3515 (CFR HBL4/934) & Section 27 SO 477422 (CFR 702966) and into two allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

• Granting consent will be consistent with the relevant objectives, policies, and area characteristics of the Operative Tararua District Plan and the relevant provisions of the Part II of the Resource Management Act 1991.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 10 January 2017, including the subdivision scheme plan drawn by C G Bone dated “December 2016”, and held on Council file 201.2016.1.1, except as required by the following conditions.

2. That Lot 1 hereon and Sections 15 & 26 SO 477422 (balance CFR 702966) be held in one computer freehold register.

LINZ reference: 1424549

3. That Lot 2 hereon and Part Lot 2 DP 3515 (balance CFR HBL4/934) be held in one computer freehold register.

LINZ reference: 1424549

4. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.4

201.2017.3.1

L G Cox – 42 Tiraumea Road, Pahiatua

Consent to subdivide land at Tiraumea Road, Pahiatua legally described as Part Lot 4 DP 722 (WN547/57), Part Lot 4 DP 722 and Lot 7 DP 722 (WN547/58) into two lots

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 10 February 2017, including the subdivision scheme plan drawn by C G Bone dated “November 2016” and held on Council file 201.2017.3.1, except as required by the following conditions.

2. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.5

201.2017.5.1

Last & SHB Trust Management Limited – Hospital Street, Dannevirke

Consent to subdivide land at Hospital Street, Dannevirke legally described as Lot 24 DP 5234 (CFR HBV3/675) into two allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 21 February 2017, including the subdivision scheme plans drawn by C G Bone dated “February 2017” and held on Council file 201.2017.5.1, except as required by the following conditions.

2. The consent holder shall provide a copy of this consent and any relevant documents that relate to this consent to each operator or contractor undertaking works authorised by this consent, before that operator or contractor starts any work.

3. That proposed Lot 2 vehicle crossing be located, formed and sealed in accordance with standards within Section 5.3.3.2 (d), Appendix 11 of the Operative District Plan. Please see advice note b.

4. That prior to requesting approval under Section 224 of the Resource Management Act 1991 the existing building shown on the proposed subdivision plan dated “February 2017”, be removed or demolished.

5. Prior to requesting approval under Section 224 of the Resource Management Act 1991 the consent holder shall provide a written statement to Council detailing how the conditions of this consent have been met.

Advice Note:

b. Regarding condition (3) – Please contact the Area Supervisor at Tararua Alliance (06 376 0200) for any queries regarding construction standards.

2.6

201.2017.10.1

Rivers and M & B Trustees Limited – Druce Road, Kumeroa

Consent to subdivide of land at Druce Road, Kumeroa, legally described as Lot 4 DP 404510 (CFR 415581) into two allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 10 March 2017, including the subdivision scheme plan drawn by C G Bone dated “February 2017”, and held on Council file 201.2017.10.1, except as required by the following conditions.

2. That Lot 2 hereon and Lot 1 DP 404510 and Lot 1 DP404510 (CFR 415579) be held in one computer freehold register.

LINZ reference: 1436722

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.7

201.2017.11.1

Riverdale Properties (2015) Limited - Denmark Street, Dannevirke

Consent to subdivide land at Denmark Street, Dannevirke legally described as Lot 68 DP 280 (CFR HBA2/396) into two allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 13 March 2017, including the subdivision scheme plans drawn by C G Bone dated “February 2017” and held on Council file 201.2017.11.1, except as required by the following conditions.

2. That proposed Lot 1 vehicle crossing be located, formed and sealed in accordance with standards within Section 5.3.3.2 (d), Appendix 11 of the Operative District Plan. Please see advice note b.

Advice Notes:

b. Regarding condition (2) – Please contact the Tararua Alliance (06 374 5341) for any queries regarding construction standards.

3. Subdivision Plans Approval

Pursuant to Section 223 of the Resource Management Act 1991, having previously obtained subdivision consent, the following plans of subdivision have been approved:

3.1	201.2016.51.1	K P & A J Bourke and I D Rowe – 164 Main Street, Pahiatua
	201.2016.48.1	P A Madsen – 188 Waituna Road, Pahiatua
	201.2016.5.1	Powick – 410 Makomako Road, Pahiatua
	201.2016.44.1	Radford - Coast Road, Akitio
	201.2016.54.1	G M Southgate - 112 Fergusson Street, Woodville
	201.2016.45.1	Bengston - 396 Mangaraupiu Road Eketahuna
	201.2016.46.1	Last & Mackrell - 839 Jacksons Road, Hopelands
	201.2016.49.1	Stephenson - Maunga Road, Dannevirke
	201.2017.1.1	Beatson & Roebuck - 176 Jackson Road, Dannevirke
	201.2017.3.1	L G Cox - 42 Tiraumea Road, Pahiatua

4. Land Use Applications

Pursuant to Sections 104, 104A and 104B of the Resource Management Act 1991, the following land use consents have been granted:

4.1

202.2016.52.1

A Herbert – Tonic – 81310 State Highway 2, Mangatainoka

Consent to operate an Expresso Coffee and Food Van at the site located at 81310 State Highway 2 Mangatainoka.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· Subject to the imposition of conditions, the activity will have minor actual or potential adverse effects on the environment.

· The proposal is not contrary to any relevant objectives or policies.

· The proposal is consistent with Part II of the Resource Management Act 1991.

Pursuant to Section 108 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. The development shall proceed in general accordance with the plans and information submitted with the application on 29 November 2016, except where another condition of this consent must be complied with. This information is held on Council file 202.2016.52.1.

2. The consent holder shall be responsible for all operations related to the exercise of this resource consent, and must ensure employees and contractors are made aware of the conditions of this resource consent and ensure compliance with those conditions.

3. The consent holder shall ensure that noise from activities authorised by this consent does not exceed the following noise limits:

• 7.00 am - 7.00 pm daily 55 dBLAeq(15 min)

• 7.00 pm - 7.00 am daily 45 dBLAeq(15 min) and 75 dBLAFmax

All noise shall be measured in accordance with NZ6801:2008 and assessed in accordance with NZS6802:2008.

4. If this consent is not given effect to within a period of 5 years from the date of its commencement it shall lapse under Section 125 of the Resource Management Act 1991.

Advice Note(s)

4.2

202.2016.37.1

Firth and Stephenson Limited – Thyra Street, Dannevirke

Consent to operate a mechanical workshop and machinery sales business and erect signage in the Residential Management Area at the site located at 2 Thyra Street, Dannevirke.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· Subject to the imposition of conditions, the activity will have minor actual or potential adverse effects on the environment.

· The proposal is not contrary to any relevant objectives or policies.

· The proposal is consistent with Part II of the Resource Management Act 1991.

Pursuant to Section 108 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. The development shall proceed in general accordance with the plans and information submitted with the application on 16 September 2016 and further information dated 11 January 2017 except where another condition of this consent must be complied with. This information is held on Council file 202.2016.37.1.

3. Construction noise shall be measured and assessed in accordance with New Zealand Standard NZS6803:1999 Acoustics - Construction Noise or any successor and shall not exceed the noise limits recommended therein.

4. That at least one month prior to commencement of construction of the 3-metre walls and acoustic purpose built enclosure, design plans shall be certified in writing by a Qualified Acoustic Engineer and a copy of the certificate shall be submitted to the Tararua District Council, Attention: Planning Officer prior to the commencement of construction of the 3- metre walls and acoustic purpose built enclosure.

5. That as-built plans shall be certified by an Acoustic Engineer as being in accordance with the design plans certified in accordance with Condition 4 of this consent and a copy of the as-built certification shall be submitted to the Tararua District Council, Attention: Planning Officer within 10 working days of completion of the works.

6. Prior to commencement of activities authorised by this consent, written notice shall be submitted to the Tararua District Council, Attention: Planning Officer that the onsite building has been relocated in accordance with the application and as shown in Figure 2 of the application.

7. The consent holder shall not commence activities authorised by this consent until the Tararua District Council has certified in writing that the walls, relocated building and the acoustic built enclosure, fulfil the requirements of conditions (4), (5) & (6) of this consent.

8. That on the relocation of the existing building the areas be gravelled with clean metal to ensure that any dust generated through the exercising of the consent shall not cause nuisance beyond the boundaries of the site or cause a visibility hazard for highway or road users.

9. That if the 3 metre acoustic walls, acoustic designed purpose built enclosure and relocated building specified in conditions (4), (5) & (6) fails or are destroyed, it shall be subsequently replaced by the consent holder to meet the conditions of this consent, on an ongoing basis for the duration of the activity.

10. If this consent is not given effect to within a period of 5 years from the date of its commencement it shall lapse under Section 125 of the Resource Management Act 1991.

Advice(s)

b. For any building consent information or guidance please contact Tararua District Council’s Building Inspectors on 06 374 4080.

5. Variation to Consent Conditions

Pursuant to Section 127 of the Resource Management Act 1991, the following consent conditions have been changed:

5.1

201.2016.44.2

Radford – Coast Road, Akitio

Cancellation of condition 2 of consent number 201.2016.44.1.

1. Phil Pirie of Pirie Consultants on behalf of Cecil Philippa and Matthew William Edward Radford Marainanga Limited, Marainanga Estate Company and A B Henson of Marainanga Station proposed to cancel condition 2, an amalgamation condition.

6. Title Separations

Pursuant to Section 226 of the Resource Management Act 1991, the following certificates have been issued to certify that the allotments are in accordance with the District Plan:

6.1

209.2017.9.1

L & S Wong and Tararua Trustees (2010) Limited – 51 Mangahao Road, Pahiatua

That pursuant to Section 226 of the Resource Management Act 1991, Tararua District Council provided a certificate to the effect that Lots 1- 5 DP 434371 held in CFR 627481 have previously been deposited in accordance with Section 224 with no changes since this time, therefore meet the requirements.

7. Recommendation

7.1 That the report from the Planner dated 20 April 2017 concerning Planning Matters Determined Under Delegated Authority (as circulated) be received and the Council note the approvals granted.

Attachmens

Nil.

Report

Date	:	20 April 2017
To	:	Mayor and Councillors Tararua District Council
From	:	Blair King Chief Executive
Subject	:	Staff Report - April 2017
Item No	:	11.4

1. Reason for the Report

This report is to update Councillors on key projects and items of interest for the period from 22 March 2017 to 20 April 2017.

Key Points

2. Support to Whakatane District Council Post Cyclone Debbie and Cook

Further to the National Crisis Management Centre request for additional Engineering Qualified Managers, I was based at Whakatane’s Emergency Operations Centre (EOC) from 10-14 April. The focus for the week was assisting evacuated residents to return to Edgecumbe, through coordinating Building Inspections, reinstatement of core services, cordoning off unresolved risks, and linking with other agencies. The experience was very valuable in terms of being involved in their briefings and strategy sessions, and seeing an EOC where the Regional Council Emergency Coordination Centre (ECC) was co-located. One takeaway was having excellent GIS support ensuring all staff had access to up-to-date site information.

The dual demands of providing a well-trained and resourced Emergency Operations Centre, whilst continuing to deliver Business as Usual services to the public, is why councils in lessor affected districts, volunteer trained staff to help. For example, Building Inspectors who are qualified in Rapid Assessments post-disaster, are frequently required from out-of-district, to enable the usual council staff to continue to meet the statutory 20 day turnaround for Building Consents.

Locally, Cyclone Cook did more damage to our roading network in terms of trees down and slips, which was mirrored in the Bay of Plenty once the Edgecumbe stopbank breach was dealt with.

3. Resource Legislation Amendment Bill (RLAB)

A new unfunded challenge for councils under the recently passed RLAB legislation is the 'Iwi participation arrangements' or Mana Whakahono a Rohe. More details on the new Act are covered within the Planning Section of this report, however, these Participation Agreements are potentially going to add further steps to parties seeking Resource Consent from Council, and possibly also additional costs. The agreements are required to be negotiated in good faith once an Iwi request this, can only be exited if the Iwi involved agree, and require local authorities to discuss, agree and record ways in which tangata whenua may participate in resource management and decision-making processes under the Resource Management Act.

4. Woodville Water

During Cyclone Debbie, the duration and high rainfall intensity meant Council was unable to source suitable raw water from the stream. This aligns with advice to Council previously that the higher risk to residents on water conservation would be winter, rather than summer. After consuming two days of treated water storage, the decision was made to supplement the supply using the full Kliptank at the racecourse. By using a fire engine, we were able to boost the pressure sufficiently to supply town solely from the Kliptank, and prevent further usage from the reservoirs. The river cleared enough after 2 days of less intense rainfall, to start treating water and replenish the main reservoirs, along with part of the Kliptank prior to Cyclone Cook.

The ongoing wet weather means it is very unlikely we will be able to cost-effectively complete the structural wall inside the old dam this season, and a decision to disestablish this as a construction site will be made by the weekend of 22 April.

5. Progress on Fire and Emergency NZ (FENZ) Transition

The proposed new structure for the first two years of operation is effectively that of Expanded Rural Fire Districts working alongside existing Urban Brigades. Tararua Rural resources are to be part of the Wairarapa Expanded Rural District, and one staff member from Council will transfer into FENZ as a fulltime Deputy Principal Rural Fire Officer.

The Minister concerned recently made media comments that do not appear feasible under the proposed levy structure. In an article on the stuff website, http://www.stuff.co.nz/business/90992933/insurance-cost-to-increase-to-cover-fire-service, Internal Affairs Minister Peter Dunne has confirmed a 40 per cent increase in the Fire Service levies applied to insurance policies. In the same article he stated

"Local government will also no longer fund the costs of rural fire services, approximately $30 million nationally, from local rates. The Government expects local government to return these savings to ratepayers as a consequence."

Our view is that as FENZ is to be funded via a wider scope of insurance that must pay levies (through to removing exemptions from the Levy for items such as wastewater pipes, roads and similar), Councils higher insurance bills are likely to eclipse any savings through the previous delivery model.

6. Local Governance Statement

Section 40 of the Local Government Act requires the Council to prepare and make publicly available a local governance statement which includes information concerning its functions, powers, bylaws, electoral matters, members roles, governance structures, meeting processes, consultation policies, policies in relation to Maori, management and employment policies, key approved planning and policy documents, systems for public access to the Council and its elected members, and processes to request official information.

A local governance statement must be issued within six months after each triennial election. In accordance with this statutory requirement the local governance statement has been completed, and a copy can be accessed through the Council’s website on the ‘Your Council’ page.

Human Resources

7. Recruitment

We have successfully completed the recruitment process for four of the five advertised vacancies.

Financial Accountant 9 applications received

Digital Consent Administrator 29 applications received

Tararua Alliance Administrator 31 applications received

Tararua i-SITE Visitor Centre Assistant 20 applications received

The preferred candidate for the Economic Development and Communications Manager has verbally accepted the offer and is now working through notification to their current employer and team

Congratulations and welcome to the TDC Family…

Beth Fowler – Financial Accountant

Beth was previously an Associate with MCI & Associates and decided to opt for a less demanding role so that she can dedicate more time to her family. Beth commenced with TDC on 10 April 2017.

Caitlyn Te Huki – Digital Consent Administrator

Caitlyn is already well versed in the processing of records for TDC having been a records student for a few years. Caitlyn commenced her permanent role with TDC on 3 April 2017.

Katrina Morgans - Tararua Alliance Administrator

Katrina comes to us from Browning Electrical Dannevirke and commenced on 22 March 2017.

Sarah Foster – i-SITE Assistant

Sarah worked at Ballentynes Dannevirke for a number of years and left at the end of 2016. Sarah commenced with TDC on 27 February 2017.

8. Resignation

Monica Chipp – Library Assistant

With regret that Monica Chipp has handed in her resignation with her final day being 28 April 2017. Monica leaves us to assist her husband with the family business.

Health and Safety

9. MWLASS Health and Safety Business Partner

The MWLASS board has appointed Michelle Hunt as the Health and Safety Business Partner. This role will help us work effectively with our regional partner councils, to share information, resource and expertise. Michelle has arranged to meet with the regional partner councils at a Health and Safety forum to be held on 26 April.

10. Contractor Management

WorkSafe NZ recently issued prohibition and improvement notices on a contractor undertaking work for Council. This has highlighted two process improvements for review;

· Site auditing

· Disciplinary action / removal of contract

11. Notifiable Incident - Wai Splash Aquatic Centre

A notifiable incident has occurred at the Wai Splash Aquatic Centre; under the HSWA;

A notifiable incident is an unplanned or uncontrolled incident in relation to a workplace that exposes the health and safety of workers or others to a serious risk arising from immediate or imminent exposure to any of the following:

§ a substance escaping, spilling, or leaking

§ gas or steam escaping

A chlorine leak occurred and we are currently investigating Council’s responsibilities in relation to this. WorkSafe NZ has been notified and the leak has been repaired. A full investigation will need to take place, this may include an audit of procedures and corrective actions.

12. Asbestos Regulations (2016)

An update to these regulations has resulted in a requirement for Council to survey all of our buildings for asbestos and have a management plan in place for these buildings prior to April 2018. Colin Veale, Community Assets Manager and the Health and Safety Coordinator will be Councils key contacts for this project.

13. Software

After presentation of three software systems, ‘Risk Manager’, ‘Safehold’ and ‘PeopleSafe’ we have a clear idea of the options available. This will be a main topic of discussion for the regional Health and Safety forum at the end of the month. It will be helpful for us, especially in the contractor space, to work within a system that can easily share information.

14. Training

Training Type

Employees attending

Health and Safety Rep Stage Two

Course has built on skills specifically within Risk Management and Incident Investigation. All staff successfully completed the assessment to gain the NZQA Unit Standards US 17601 & US 17602.

Internal Hazard Identification

Internal training taken by our Health and Safety Coordinator to help staff understand how to identify hazards and implement industry standard controls

15. Progress Calendar

Sam from WorkSafe NZ was unable to attend the April Health and Safety Committee meeting due to the flood event experienced at this time. We are currently working to reschedule this.

We are still working towards formalising workgroups. The remaining work to do is around determining responsibilities and communicating with staff, which should be achieved by the end of May.

Task	Month	Traffic Light	Comment
Committee meetings	Monthly		Ongoing
Report to CE	Monthly		Ongoing
Hazard and Control departmental training with staff	October 2016 - ongoing		Completed for; Assets, IT, Regulatory Services Also to be completed at staff induction time.
First Aid Kit Checks	Quarterly		Last completed January 2017. Due April 2017.
Stand in the Gap Presentation	February 2017		2 February 2017 – All Staff Meeting
Health and Safety Representative Training Stage 2	March 2017
Formalise Work Groups	March 2017
Site Audit Update	March 2017		Follow up scheduled improvements calendar for improvements to Water and Wastewater and Treatment Facilities
Sam from WorkSafe to attend H & S Committee meeting	April 2017		WorkSafe NZ are invited to present to the Committee on their role and build our relationship
Site Audit Training for Contract Managers	May 2017
Implement Site Audit Calendar and Processes	May 2017
Process Review Health monitoring – inoculations	June 2017
PIN Process & Templates	July 2017
Contractor Management	November 2017		Ongoing process throughout the year with a goal of assisting 25 contractors through the process
Hazard Register Reviews	December 2017		Ongoing process to be completed for work area by workgroup leader throughout the year

16. Incident Investigation (Including Near Miss) and Reporting

Tararua Alliance

17. Executive Summary

The terrible weather for the start of 2017 continues! Whilst March was relatively pleasant, the beginning of April saw the end of Cyclone Debbie bear down on us with a significant amount of rainfall recorded across the Tararua District.

Field crews were coordinated by our Network Supervisors, who worked in shifts so we could respond to the various surface flooding and slips across the network 24 hours a day. Surface flooding was predominantly confined to the low lying areas around Woodville and was due to the extremely high river levels. Isolated slips and fallen trees were scattered around the network and were dealt with as soon as a crew became available.

Our priority was to ensure roads were open and safe for motorists throughout the event. Road closures were kept to a minimum and, except for one, Pirimau Road, where a bridge approach was scoured and a historic crib-wall collapsed, all were open by the end of the week. Whilst the bridge was structurally intact, the risk of further scour into the narrow bridge approach was a concern. Tataramoa Road at the intersection with State Highway 2, previously closed due to the State Highway 2 Whakaruatapu Realignment project, was opened to ensure all residents could get around the area with minimal delay. The road remains closed and remedial work has been designed and is expected to begin in the coming week.

A large dropout has also occurred on Riverdale Road, near Dannevirke. The road was quickly closed to one lane, enabling the road to stay open. Temporary traffic lights now control traffic past the site and geotechnical investigations are underway so design options can be assessed. We have also visited the site with a NZ Transport Agency representative to discuss funding.

Other small dropouts requiring engineered fixes have been temporarily signed to ensure they are safe. Investigations and designs to permanently repair these are progressing.

Debris build-up behind a Range Road bridge Slip on the Makairo Track

Roads

18. Maintenance

March was a busy month for the maintenance crews, with pavement repairs completed on Makomako, Ormond, Pahiatua-Pongoroa, Nikau and Hinemoa Valley Roads. The two graders continue to travel the network, covering the following roads; Waitahora, Makiro East, Waitawhiti, Coppermine, Ellison, Ngamoko, Manawatu River, Rakaiatai, West, Teaweawe, Tuturewa, Coast, Coonoor, Birch East, Franklin, Huia, Inglis and Bourkes Roads. Maintenance metalling was also applied where required.

Other maintenance activities include a significant amount of drainage work (high lip removal, water tabling and clearing culvert inlets and outlets) on roads including Route 52, Towai Road and Coonoor Road. There has also been an increase in sign damage and littering across the urban network, which our urban crew respond to as and when required.

Council’s forestry manager, FOMS, are still arranging a subcontractor to establish in the district and begin the roadside tree harvesting programme. There have been significant delays to this work and, whilst frustrating, removal of the roadside woodlots around the network at no cost will be hugely beneficial. Route 52 will be focused on first, with adjacent side roads following.

19. Renewals

Pavement renewals are nearly complete with two sites remaining. The site completed on Tataramoa Road has been affected by recent heavy rain downpours and requires some remedial work. Thankfully culverts were replaced as part of the project, improving the site’s drainage, and local farmers’ alkathene pipes, previously running through the culverts, were relocated elsewhere.

Resurfacing for this season has been completed and a review session has been arranged to capture lessons learnt so we can continuously improve both the quality and cost efficiencies.

Road Name	Location	Planned Start	Planned Finish	Current Status
Maunga Road	2160-2340m	September 2016	December 2016	Complete
River Road	10071-10743m	September 2016	December 2016	Complete
River Road	8563-9011m	October 2016	December 2016	Complete
Ormondville – Te Uri Road	12780-14100m	October 2016	December 2016	Complete
Pukemiku Road	0-145m	January 2017	January 2017	Complete
Weber Road	19684-19929m	January 2017	March 2017	Complete
Weber Road	15000-15560	January 2017	March 2017	Start April 2017
Tataramoa Road	2600-4050m	January 2017	March 2017	Complete
Carlson Street	186-300m	March 2017	April 2017	Start April 2017

Development of the long term pavement and surfacing renewals forward works programme continues, with the network drive-over currently being carried out. Initial feedback indicates the pavement deterioration modelling outputs correlate well with the needs of the network based on the drive-over. This is very encouraging considering Tararua is the first local authority network modelled with the methodology we have used. The model will be validated following completion of the drive-over, incorporating long term road condition predictions and budget scenarios, with the outputs a key component within the Activity Management Plan, Long Term Plan, and 30 Year Infrastructure Strategy.

Projects

20. Emergency Works

March has been another busy month, with repairs to dropouts on Kaitawa Road and Kopikpiko Road completed.

We have had resource consent approval for the Akitio Rock Wall project on Coast Road and one of our local sub-contractors has been successful in the tender process for the supply of rock. Before work begins on site we are working with local Iwi to arrange site blessings, and working with Horizons to confirm site environmental control requirements.

21. Saddle Road

Stringfellows has made good progress over the past weeks, with the lower half of Rehab Site S1 recently sealed. They will now continue with the top half which they hope to have completed by mid-May.

Site 2 near the Meridian base has now been road marked and the temporary signage has been removed. The pine trees on Site 4 have been removed and work will soon start to remove stumps and vegetation prior to the earthworks being carried out.

Whilst the route performed well during the recent storm events, helped by the Manawatu Gorge remaining open, a potential subsidence area is causing some concerns. The site is located on the Ashhurst side of the hill, within Rehab S1, and a geotechnical engineer has been engaged, through NZTA, to provide some insight and possible solutions.

3Waters

22. Maintenance

March was another relatively quiet month for customer requests. These consisted of toby replacements, water lateral leaks, sewer blockages, and other minor water and sewer related attendances.

23. Renewals

Various minor renewals were completed during March, including one new water lateral, a new sewer manhole in Mangahao Road, Pahiatua, connections to the Pahiatua Kliptank and meters installed on a wastewater main in Eketahuna.

Planned renewals include five new service connections and a wastewater main in London Street, Dannevirke, between Denmark Street and McCullum Street. We plan to use the pipe bursting unit for this site, reducing reinstatement requirements (and cost) and disruption to residents.

A number of wastewater pipes were inspected during March, with jetting carried out when required. Inspections were focussed predominantly around Pahiatua. This includes Sedcole Street, Tararua Street, Totara Place, Princess Street, Edward Street, Dawson Street and Lawson Street, as well as the Wakeman Street stormwater pipe in Pahiatua and wastewater pipes in Fraser Collin Crescent and York Street in Dannevirke.

CCTV inspection of the wastewater main running through Main Street, Pahiatua, is planned for late April – early May. This will require jet cleaning and then controlling the pipe flow, via the use of a vacuum tanker or by pass pump, to effectively inspect the pipe. Following completion of this work a decision can be made around the scope of pipe renewal work to be carried out in conjunction with the Pahiatua Main Street upgrade.

Projects

24. Asset Inventory Data Improvement

As mentioned in February’s report we are focussing our current attention to validating stormwater asset, to enable improved stormwater modelling that will feed into the Long Term Plan. This is progressing well, with Dannevirke and Woodville nearing completion and Pahiatua planned for the near future. Following completion of stormwater assets, we will continue with wastewater and water supply assets in Woodville, Pahiatua, Eketahuna, Pongaroa, and Akitio.

Image showing updated asset information in Dannevirke

Performance

25. Customer Management

Customer request response times during March were up slightly compared with previous months, although still well within the five day requirement, with an average of 1.3 days for roading and 0.8 days for 3waters.

Feedback scores continue to trend well, with results of 4.1 out of 5 highlighting a continued high level of satisfaction from those lodging requests through Council’s customer services team.

26. Corridor Access Requests

Over the month of March 40, BeforeUdig requests were lodged. 30 corridor access requests were also received and approved.

27. Traffic Management

During the month of March three traffic management sites were audited, two of these were Alliance sites with one another contractor working within the Tararua road corridor. The two Alliance sites were compliant and the other site was not compliant. The manager was notified and the crew have been spoken to with appropriate action taken.

28. Performance Framework

The results for March are as follows:

KRA

Name

Frequency

Comments

RESULTS

1. PEOPLE RESULTS

Alliance Team

Safety

Monthly

35 SBO’s undertaken in February

Goal = 58 per month

Workplace

Health

6 Monthly

Loss time injuries (LTI) 0

Medical treated injuries (MTI) 1

Environmental incidents 0

2. CUSTOMER RESULTS

Timely Communications

Monthly

100% of all CRMs received were responded to on time during February

Effective Communication

Monthly

Average feedback score was 4.1 out of 5 for the months of February

Minimise Operational Impacts

3 Monthly

0 Complaints received YTD

4 Compliments have been received over the past three months

3. SOCIETY RESULTS

Compliance with TMP

Monthly

TMP compliance undertaken monthly with results published.

Zero Harm – Environment

Monthly

Site safety audits results have all been to an acceptable high standard.

29. Key Performance Framework Results – Non Financial

Description	Detail	Unit	Feb-17
Alliance Team Safety	Medical Treated Injuries (MTI)	No.	0
	Loss Time Injuries (LTI)	No.	0
	1st Aid Treatments	No.	0
	Near Miss Reports	No.	0
	Site Observations	No.	35
TMP Compliance - Alliance Sites	Total Audit Score	No.	7
	Dangerous Sites	No.	0
	Sites scoring below 30	No.	2
	Total No. Sites Audited	No.	2
TMP Compliance - Non-Alliance Sites	Total Audit Score	No.	50
	Dangerous Sites	No.	1
	Sites scoring below 30	No.	0
	Total No. Sites Audited	No.	1
Overall Standard	Total of All Sites Audited		3
Overall Standard	Total Non-Compliant Sites		1
Effective Communication	Total Number of Customer Surveys	No.	24
	Overall Feedback Score	Index	4.1
	No. Scoring Below 3	No.	3
Timely Communication - 3Waters	Total Number of Three Waters CRM Received	No.	37
	Average Completion Time	Days	0.8
	Total Number of CRM open	No.	0
	Number completed within target	No	37
	% Target	%	100
	% Carried to following month	%	0
	% Completed on Time	%	100
Timely Communication -Roading	Total Number of Roading CRM Received	No.	208
	Average Completion Time	Days	1.3
	Total Number of CRM open	No.	0
	Number completed within target	No	208
	% Target	%	100
	% Carried to following month	%	0
	% Completed on Time	%	100

Assets Group

Solid Waste

30. Exit of Kerbside Collection

On 7 April, Council stopped the sale of Refuse Labels to the retailers in Dannevirke, Pongaroa, Akitio and Herbertville. It seems to have been a smooth transition, with no complaints received to date. It is Council’s intention to stop the sale of refuse labels in Pahiatua at the beginning of July.

31. New Eketahuna Transfer Station

Council officers are in initial discussions on what the best design would be needed to fit the required levels of service as well as taking health and safety and operational needs into consideration at Eketahuna. Tom Dodd has visited the Ashhurst Transfer Station to see what they operate and look at potential concepts.

32. Glass Disposal

Council is in the process of looking at options for glass disposal for when the Eketahuna Landfill closes.

Utilities

33. Water Quality CRM’s

One water quality taste related CRM was received from Pahiatua for the month of March.

34. District River Flows

The last month’s weather has been very wet throughout the district.

35. District Rainfall

Rainfall graphs shown below are from the week of 3 April through to 7 April during the weather event.

Rainfall for the month as follows:

Akitio 168.5mm

Pahiatua 229.8mm

Dannevirke Tamaki River 397mm

Tiraumea Alfredton 165.5mm

36. District Water Usage

March 2017
Month	Dannevirke Res2 Export	Pahiatua Bore Intake	Eketahuna Plant Import	Woodville Plant Production
1/03/17	4250		685.9	1320.4
2/03/17	4297		583.3	1280.5
3/03/17	4139		629.2	1288.1
4/03/17	2899		630.2	1154.1
5/03/17	3369		650.8	1048.9
6/03/17	4238		648.8	962.1
7/03/17	3905		657	992.9
8/03/17	3669		633.8	741.3
9/03/17	3990		702.2	1053.2
10/03/17	3205		615.5	788.5
11/03/17	2595	20.04	569.6	1029.6
12/03/17	2613	556.17	564.5	778.3
13/03/17	2853	527.73	523.9	707.9
14/03/17	3452	504.21	511.6	353.9
15/03/17	3640	578.03	506.1	846.4
16/03/17	3873	25.94	486.4	1164.1
17/03/17	3821	437.30	527	1111.1
18/03/17	2889	577.44	576.8	1106.3
19/03/17	2926	644.71	505.6	1152.7
20/03/17	3236	578.32	505	1150.8
21/03/17	4021	137.64	540.6	960.8
22/03/17	3684	541.58	513.6	871.2
23/03/17	3827	454.29	501.4	489.2
24/03/17	3806	532.39	481.3	978.6
25/03/17	2789	532.64	505.2	0
26/03/17	2778	387.38	500.1	587.9
27/03/17	3606	595.88	526.4	1280.6
28/03/17	3787	634.49	492.9	1158.7
29/03/17	3850	549.64	503.0	1067.2
30/03/17	4024	440.97	464.1	714.1
31/03/17	3433	281.09	440.8	1115.6

37. Pahiatua Treatment Plant

The pipe work for the UV unit connection has been put together ready for installation. This is to be positioned in the ground ready for the container with the UV unit already installed to be placed on site. The last of the welding process by the engineer is being completed at present. A small amount of ground work to level the site for the container will be required once it arrives at the site. Then the last of the pipework can be fitted ready for commissioning.

All the components have been installed in the container ready for delivery at the site and then all the pipework can be connected.

38. Woodville Water

The heavy rainfall in the district has caused a few issues. The most severe was the increased water level of the Mangapapa Stream. The turbidity in the water was very high which, prevented us taking any usable water to treat for well over 24 hours. From Friday afternoon, with help of the Woodville and Dannevirke Fire Brigades, we pumped the water from the Kliptank back into the reticulation which gave us some breathing space over the weekend to recover.

The treatment team worked over the weekend to treat the incoming water and refill the reservoirs. By Monday we had three quarters of our storage back. Leading up to the Easter weekend, we have the Kliptank storage tank two-thirds full again.

The outlet valve within the earth impounded supply dam, was also turned off by 80% to contain most of the runoff sediment in the pond area, rather than drain it through the sediment control pond while all the streams are running at such an elevated level.

Work has ceased in the pond area for the last four weeks as weather has been a real deterrent to any excavation work.

Wastewater

39. District Wastewater

The district oxidation ponds were put under severe strain during the storm at the beginning of the month. The infiltration was very prevalent during the heavy rainfall lifting the level of our ponds to maximum capacity. Urgent work is needed to fix what are most likely unpermitted or failed lateral connection issues (from private property into the mains) to reduce stormwater related flows. Part of the work in 2017-18 will include smoke testing where a smoke generator pumps smoke into the reticulation to highlight any illegal stormwater connections.

40. Resource Consent Renewals for Discharge

Eketahuna’s three day hearing occurred the first week in April and was adjourned pending further details on proposed wetland, discharge point, Iwi Cultural Values Assessment and legal advice on whether any new consent can be granted where the River has significant cumulative effects from point and non-point discharges. Our consultants are responding to the Commissioners questions in writing.

41. MfE - Eketahuna and Dannevirke wastewater upgrades

An application for the Eketahuna Wastewater upgrade has been submitted through Horizons for consideration under the Ministry for Environment (MfE) funding criteria.

The Viking lining contractors who are relining the Dannevirke Wastewater Pond Number 1 have not been on site for the last four weeks as the weather has been unfavourable. All of the excavation work has been completed in the pond area. The outlet structure in the last 20,000m³ pond has yet to be completed. A concrete pad and walkway needs to be constructed, which will allow staff future access to the valves controlling the flow between ponds. Once the weather improves the water will need to be pumped out to allow the contractors to carry on installation.

Property

42. Housing for the Elderly

77 flats are presently occupied; there is currently 2 vacant flats, which are:

Eketahuna Flats	1 flat vacant
Aften Court, Dannevirke	1 flat – to be tenanted 14/04/17

43. Customer Satisfaction Surveys

Survey forms have been sent out to all the tenants throughout the district. The survey forms are due back by 19 May 2017.

44. Annual Housing Inspection

The Annual Housing Maintenance Inspections will be undertaken in May 2017.

Camping Grounds

45. Visitor Numbers

	March 2017	March 2016
Dannevirke	848	543
Pahiatua	341	392
Woodville	37	132
Eketahuna	496	653

46. Eketahuna Camping Ground – Additional Toilets

Council has received quotes for the building of the additional toilets at Eketahuna. Council officers will evaluate these and then appoint a builder to commence the build.

Cemeteries

47. Statistics

March	Burials	Ashes
Mangatera	4	2
Mangatainoka		1
Woodville	2
Eketahuna	1	1
Alfredton	1

48. Mangatainoka Cemetery

The sealing of the pathway is still to be completed to finish off the project.

49. Settlers Cemetery

The quote has been accepted for the erection of the fence around the Settlers Cemetery. This is due to commence early May.

Parks and Reserves

50. Grass growth has increased within the district. However, all our parks and reserves contractors are keeping up with this growth and the weeds in the garden areas.

51. Ferry Reserve, Woodville

The Manawatu Gorge Biodiversity Group has donated and installed a gas barbeque for Ferry Reserve. A meeting was held with representatives of the group plus the Woodville Domain Board at Ferry Reserve on 13 April 2017 for the opening of the barbeque. The Group is also seeking funding to be able to install extra toilets at the Reserve. The addition of extra facilities incurs extra operational costs in the form of cleaning and supplies. This is an area that has to be worked out with the Biodiversity Group, Woodville Domain Board and Council.

52. Pahiatua Bush Multi Sports Complex

The Skate Park Committee is seeking guidance on stormwater drainage for the old saleyard site. The existing stormwater drains, drained into the sewer. The stormwater on the new complex needs to be drained into the yet to be built curb and channel along Huxley Street. The Committee is sending a plan of the proposed use of this complex so the drainage plans can be developed prior to the installation of the curb and channel.

Community Buildings

53. Painting Contracts

Unfortunately the inclement weather is still holding up the exterior painting of the six complexes.

54. Pahiatua Town Hall/Library

The rest of the windows in the Library are being replaced with aluminium windows. This is due to commence on 18 April.

Domain Boards

55. Makuri Domain Board

The renewal of the lease for the Makuri Country Club on the land their clubrooms stand on was approved by Council at its last meeting. This lease is for a 33 year term.

The grazing leases on the other land administered by the Board will be advertised shortly.

56. Raumati Hall Committee

The Hall Committee that administers the old Raumati School complex has approached Council regarding the renewal of the lease on the property. The Committee has advised Council they wish Council to handle the lease advertising and the letting of the Lease and the relevant paperwork.

57. Waione Domain Board

The Waione Domain Board has approached Council enquiring about the procedures to follow should they wish to wind up the Domain Board.

General

58. Asset Management Plans

Quality Property Inspections Limited has finished condition rating all the Council buildings. The next step is to link all the information into the Assetic Database.

Strategy and District Development

59. Paymark Data

Tararua continues to improve over this time last year. The Region is generally faring better for the first time in a number of years.

60. Tararua Aquatic Community Trust

A review of the Wai Splash facility by Mid Central Health has resulted in their recommendation to the Trust that an upgrade of the water treatment chlorinator be made. While the current chlorination system is operational and effective, this equipment is now close to twenty years old and new equipment now available can reduce management and risk to operations. It is now considered good practice to have upgraded plant for a facility and operation the size of Wai Splash. To support the case, a “low-level” leak of chlorine in late March of relatively low concentrated chlorine liquid and then a pipe blockage highlighted the risks at the facility. Although the facility did not close, these had to be reported to the Work and Safety Council and occurred just prior to the visit by Mid Central Health.

As a consequence the current plant is now considered “old technology”. A cost of $42,000 to replace the primary system has been identified as the best option and is now being actioned (the cost excludes some installation costs). This is a renewal and is to be funded from the depreciation reserve that was established for this purpose. An update will be reported to the Audit and Risk Committee and the next Council meeting in May 2017.

61. IT

Council’s “live” (non-media/tape) back-up system has now been set-up at the Pahiatua Service Centre, inside the Inspire Net back-up data centre site. We are now considering the final network design and internet access design and hardware, including firewalls for data security. The objective date for replacement of existing systems is 30 June 2017. This will complete the establishment of Council’s base infrastructure and Disaster Recovery strategy for the next five years.

62. Bluff Road

The Mayor, Chief Executive and Manager of Strategy and District Development recently met with the Brass family, as owners of property on Bluff Road. Of interest is land that Council has been seeking public access to the Manawatu River for which the Brass’s own, along with a draft proposal and subject to Council approval and proper process, to exchange at fair value for remedying a defect relating to buildings owned by the Brass’s that occupy Council road reserve nearby. These matters are now progressing.

63. New i-SITE / Library/Service Centre and Public Toilets, Woodville

New i-SITE / Library/Service Centre and Public Toilets, Woodville
Entrance Pergola

Economic Development and Communications

Please see below for a condensed report from the Economic Development, Marketing and Communications team. The team will return to full reporting once the new Manager is on board.

Key statistics from the Tararua Business Network:

64. Geographical Statistics

65. Use of Facilities (1 July 2016 – 30 June 2017)

Key messages from Marketing and Communications Administrator

Civil Defence Emergency Management (CDEM)

66. Cyclone Debbie Rain Event (April 2017)

The Communications Team operated as Public Information Managers (PIMs) throughout the recent rain event. This included attending briefing meetings at the Emergency Operations Centre (EOC) in the Council Chamber; writing and releasing media releases; posting on social media; monitoring social media and responding to comments/messages; updating information on the Council website and managing calls/enquiries from the media.

67. Woodville i-SITE / Library/Service Centre and Public Toilets

As building works draw near to completion, it is time to begin highlighting the services that will be available in the incredible new facility that will soon be opening its doors in Woodville.

68. Communications Campaign

On Monday, 17 April 2017, an article was published on the Council’s page in the Bush Telegraph outlining the project and the work completed to date. As well as notifying the public about the building and surrounds overall purpose and providing a “mayoral perspective” on the potential benefits of this new facility.

We will continue to provide updates to the public on the progress of the project, as well as advertising the opening date (yet to be confirmed).

69. Marketing Material

To complement the building upgrades and renovations, the Marketing Team is working alongside the Project Team to design information boards for the i-SITE building. These are being designed in-house and the first draft is underway.

70. GoShift Communications Campaign

Tararua District Council transitioned to the GoShift application forms and guidelines on Monday, 27 March 2017.

Public were informed of the changes to the building consent process via meetings with key stakeholders, letters to key customers, media releases, newspaper articles and social media posts. Additionally, posters are on display in all Council Service Centres and District Libraries to promote the initiative, and information is available on our website.

71. Central District Field Days

It has been another amazing experience, providing the opportunity to promote the “great outdoors” in the Tararua District. We encouraged people from in and around our district to experience the tramps and walks we have to offer, which a lot of people were really interested in. The three-day trade show allowed our staff to truly profile the district. Staff noted that every day between the hours of 11:00am – 2:30pm, there was a rush of people coming through our stand.

Thank you to the team and everyone who assisted at the stall. Special thanks to Councillor Shirley Hull, Councillor Carole Issacson, Roly Ellis and Mayor Tracey Collis for helping at the stand and showing residents/visitors from neighbouring regions how passionate we are about Tararua Country.

Key messages from Business and Communications Administrator

72. Business Support

We continue to provide support to local entrepreneurs, linking them to our business support networks at CEDA (Central Economic Development Agency, formerly Vision Manawatu) and Building Clever Companies (BCC). These agencies are providing assistance with growth and development plans, as well as exploring and validating new ideas.

73. Developing Relationships

Angela has developed relationships with Katie Harris of the Pahiatua Chamber of Commerce and Sue Berry of the Dannevirke Chamber of Commerce, Bill Taylor of MCI , Sarah Heald of Dorrington Poole, Mike Clark of ThinkRight, Wayne Dellow of GoodCommunications, Sue Wells and Tina Rush of Action Personnel, Meg Rose of Outloud and Rachel Shepherd of Shepherd HR Consultancy, most of whom will contribute to our workshop lineup in 2017.

Workshops and Training

74. ACC Workshop (13 March 2017)

The ACC workshop was well attended, mostly by our new business clients. It was great to see them taking up the opportunity to hear Nathan Meo, Relationship Manager for ACC, explain the basics of ACC.

75. Beginning the Employment Relationship (12 April 2017)

During March, our team created the flyers for an upcoming workshop presented by Rachel Shepherd from Shepherd HR Consulting – “Beginning the Employment Relationship”. This has been promoted heavily and will be reported on next month.

76. WorkSafe Questions and Answers Evening for Tradespeople (27 April 2017)

Worksafe approached us to host a questions and answers workshop for tradies and this is scheduled for April. This has been promoted heavily and will be reported on next month.

It has been very encouraging to see companies and training providers now approaching us.

77. Inland Revenue Department Workshops

IRD continue to support our region with their Introduction to Business and GST workshops, alternating the set of two workshops between Pahiatua and Dannevirke. Please see below for upcoming workshops in 2017.

78. Introduction to Business Seminar

§ Wednesday 24 May 2017 (Pahiatua)

§ Wednesday, 23 August 2017 (Dannevirke)

§ Wednesday, 22 November 2017 (Pahiatua)

79. Understanding GST Workshop

§ Wednesday, 28 June 2017 (Pahiatua)

§ Wednesday, 27 September 2017 (Dannevirke)

§ Wednesday, 13 December 2017 (Pahiatua)

All workshops and seminars are advertised in the Bush Telegraph and on our Google+ page (www.tararuabusinessnetwork.co.nz).

80. Ferry Reserve

The Woodville Domain Board has recently finished erecting the new BBQ shelter at Ferry Reserve.

This is located approximately 20m from the new information whare that is being constructed as part of The Manawatu River Leaders’ Accord.

Alongside the new additions to Ferry Reserve, we have worked with Horizons Regional Council to develop an application to the Ministry of Business, Innovation and Employment’s (MBIE) ‘Regional Mid-sized Tourism Facilities Grant Fund’ to secure funding for an additional toilet block. Applications closed on 12 April and we are expecting an announcement on successful applicants to be made mid-year.

Over the summer months, the Woodville Domain Board has been recording their visitor numbers (and noting whether these were motorhomes or freedom campers). For a full size copy of the above please
contact the Tararua Business Network.

We developed an “infographic” in house to demonstrate the growth of Ferry Reserve and this was included in our application to MBIE.

Photo:

Members of the Woodville Domain Board, Horizons Regional Council and Tararua District Council gather under the new BBQ shelter to test out the new facilities.

Tararua i-SITE Visitor Information Centre

81. Welcome Packs

A total of 29 welcome packs were sent during March 2017, 6 of these were sent outside of the district.

82. Creative Communities NZ

Sixteen applications have been received totalling $34,314.00. With only a third of that amount to be allocated, the committee will meet early April to discuss how each project can be assisted. It is pleasing to see so many arts based projects happening within the district.

83. Tararua Passports

Working alongside the Marketing Team, we have developed a “Tararua Passport” (or coupon book) for visitors to the district. These were predominately designed for the 2017 Covi Motorhome and Caravan Super Show; the remainder being distributed through the i-SITE and local Information Centres to both locals and visitors.

We handed out between 100 and 150 (out of a total 300) passports at the Motorhome Show to people that were coming to Tararua in the near future.

84. Covi Motorhome and Caravan Super Show

Two of the i-SITE staff attended the show to promote Tararua to those who travelled around NZ in their motorhomes and caravans. People who visited the stand were very interested in camping in Tararua and didn’t realise how much Tararua had to offer with freedom camping areas and attractions and activities.

Tararua’s continued attendance at the show is extremely important in order to capture those who would normally bypass or drive straight through our district.

Competitions were held and winners were thrilled with the Tararua promotional merchandise they had won.

The ‘Stop and Stay’ area is growing fast as more regions realise the benefit of promoting at the show. It is vital that we book early next year in order to have our stall located together with other districts from the lower North Island region.

Below are some recent comments we have spotted on various motorhome Facebook pages about our camping areas:

Key Statistics

85. Visitor Enquiries

86. Accommodation and Travel Sales

Interislander & Bluebridge sales are up on last March, whilst other ticketing agencies have decreased.

87. Rankers.co.nz: Camping App - Statistics for Tararua (January 2017)

These show that 40 people clicked on Woodville, 55 on the i-SITE to search for camping areas.

Social Media

88. Google+

89. Facebook

During this period, the i-SITE facebook posts reached 6,794 people and engaged with 2,381. There were 17 more likes of our page.

Regulatory

Alcohol Licensing

90. District Licensing Committee Activity

Application Type	Applications Received	Applications Granted	Applications Refused
On Licence - New	0	0	0
On Licence - Renewal	0	0	0
Off Licence - New	0	0	0
Off Licence - Renewal	0	0	0
Club Licence - New	0	0	0
Club Licence - Renewal	0	0	0
Manager Certificate - New	1	2	0
Manager Certificate - Renewal	0	0	0
Special Licence	6	7	0
Temporary Authority - On	0	0	0
Temporary Authority - Off	0	0	0
TOTAL	7	9	0

91. Non-Financial Performance Measures For Year (from 1 July)

Performance Measures - Alcohol Licensing
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
Public Health	Protect Public Health by regulating the sale of alcohol	Percentage of licensed premises inspected annually for compliance	Achieved 100% Target 100%	95%	70% On Target

Animal Control

92. General Matters

Animal Control has had a productive month with quite a few more unregistered dogs being seized and/or found during routine checks.

When the new pound outside area has been fully completed with the necessary concrete and road forming this will streamline the operation a lot more safely.

93. Legislation Changes or Legislation Comments

On 16 November 2016, the Cabinet Economic Growth and Infrastructure Committee (EGI) agreed to include a Dog Control Amendment Bill on the 2016 legislation programme. It also invited the Associate Minister of Local Government to issue instructions to the Parliamentary Counsel Office to draft legislation covering the following relevant matters:

§ Licensing for owners of high-risk dogs.

§ Changes to the infringements and offences regime.

§ Detailed annual reporting for aggressive dog incidents.

§ Changes to requirements for classified dangerous / menacing dogs.

The amendment bill has not yet been introduced to Parliament. It is assumed that it is currently at the drafting stage.

94. Dog Pound Statistics

Reason for Impounding	Total for Month	Total for Year (from 1 July)
Roaming	15	121
Unregistered	7	36
Roaming and known to be unregistered	6	60
Rushing	1	6
Barking		3
Failure to comply with classification - Menacing		0
Failure to comply with classification -Dangerous		0
Failure to comply with Bylaw		0
Attacking - Person		7
Attacking – Stock		3
Attacking - Domestic Animal		3
Attacking - Protected Wildlife		0
Released to Council	1	11
Welfare		14
TOTAL	30	264

Resolution of Impounding	Total for Month	Total for Year (from 1 July)
Returned to Owner	12	150
New Owner/Rehomed	5	70
Destroyed	5	38
TOTAL	22	258

95. Registration Statistics

Classification	Registered	Unregistered	Total
Dangerous Dog	6	3	9
Preferred Dog Status	357	3	360
Rural Domestic Dog	1797	80	1877
Urban Domestic Dog	947	113	1060
Working Dog	3305	166	3471
TOTAL	6412(94.6%)	365	6777

96. Infringements Issued under the Dog Control Act 1996

Section	Offence	Total for Month	Total for Year (from 1 July)
18	Wilful obstruction of Dog Control Officer or Ranger	0	1
19(2)	Failure or refusal to supply information or wilfully providing false particulars	0	0
19A(2)	Failure to supply information or wilfully providing false particulars about dog	0	0
20(5)	Failure to comply with any bylaw authorised by the section	0	0
23A(2)	Failure to undertake dog owner education programme or dog obedience course (or both)	0	0
24	Failure to comply with obligations of probationary owner	0	0
28(5)	Failure to comply with effects of disqualification	0	0
32(2)	Failure to comply with effects of classification of dog as dangerous dog	0	0
32(4)	Fraudulent sale or transfer of dangerous dog	0	0
33EC(1)	Failure to comply with effects of classification of dog as menacing dog	0	0
33F(3)	Failure to advise person of muzzle and leashing requirements	0	0
36A(6)	Failure to implant microchip transponder in dog	0	0
41	False statement relating to dog registration	0	0
41A	Falsely notifying death of dog	1	1
42	Failure to register dog	2	79
46(4)	Fraudulent procurement or attempt to procure replacement dog registration label or disc	0	0
48(3)	Failure to advise change of dog ownership	0	0
49(4)	Failure to advise change of address	0	0
51(1)	Removal, swapping, or counterfeiting of registration label or disc	0	0
52A	Failure to keep dog controlled or confined	0	4
53(1)	Failure to keep dog under control	0	2
54(2)	54(2) Failure to provide proper care and attention, to supply proper and sufficient food, water, and shelter, and to provide adequate exercise	0	0
54A	Failure to carry leash in public	0	0
55(7)	Failure to comply with barking dog abatement notice	0	0
TOTAL		3	87

97. Classified Menacing Dogs

Menacing Classification Type	Total
33A(1)BII - Characteristics typical of Dogs Breed/Type	1
S33C(1) - Dog of Breed / Type in Schedule 4	85
33A(1)(BI) - Observed or Reported Behaviour of Dog	24
TOTAL	110

98. CRMs

	Historical Rating Unit	Ind/Com Nth Ward	Ind/Com Sth Ward	Non Rateable	Rural Nth Ward	Rural Sth Ward	Not Known	Urban Nth Ward	Urban Sth Ward	Monthly Total	Total for Year (from 1 July)
Aggressive Dog						1	1	2		4	20
Barking Dog - First Call - Record Only					8	1	3	8	3	23	250
Barking Dog - SECOND CALL / ATTENDANCE REQUIRED							2	6	1	9	128
Dead Dog							1			1	10
Dog Attack							2			2	26
Dog Bylaw Breach										0	2
Dog Other			1	2		2	7	4	7	23	405
Dog Welfare Concern							1	2		3	28
Roaming Stock							9			9	129
Roaming/ Uncontrolled/ Secured Dog		4	1	1	1	1	13	10	3	34	332
Rushing Dog										0	22
TOTAL	0	4	2	3	9	5	39	32	14	108	1352

99. Non-Financial Performance Measures for Year (from 1 July)

Performance Measures – Animal Control
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
Public Safety	Animal Control complaints and issues are resolved in a timely manner	Percentage of residents rate Dog Control as “Fairly Satisfactory” or “Very Satisfactory” in the Community Survey to be conducted in 2017, 2020 and 2023	Not Measured	N/A	N/A
		Percentage of calls that involve dog attacks responded to within 2 hours	89% Needs Improvement Target 100%	100%	100% Achieved
	Promoting responsible animal ownership through public education	Educational publications and programmes are available to the community	5 Needs Improvement 2 Needs Improvement	Minimum of 6 articles per year Minimum of 4 educational presentations per year	6 Achieved 2

100. Comments on CRMS

Aggressive dogs – We have had a relatively quiet month regarding aggressive dogs with a few letters and the useful printed pamphlets being sent out for education.

Barking dogs – Just the usual barking complaints from Norsewood and Ormondville, with a habitual roamer being caught from Norsewood that has reduced the barking somewhat.

101. Non Financial Performance Measures for Month – Dog Attack

Month	TOTAL CRM’s	Responded to within 2 hours
July	1	100%
August	1	100%
September	5	100%
October	4	100%
November	3	100%
December	1	100%
January	5	100%
February	4	100%
March	2	100%
April		%
May		%
June		%

Building

102. General Matters

March was a very busy month for the building team with 51 building consents issued including 4 new dwellings to be constructed in the district. With the public information advertised in the Bush Telegraph last month there has been an increase in applications for fires which, we hope will reduce the rush of consents before the cold season starts.

We are still receiving requests and talking to people from outside the district about buildings in the Tararua area. The Council is receiving good feedback from people about our customer service which is very encouraging.

103. Short Course, Workshop or Conference Attendance

Craig, Pennie and Russell attended a seminar at the Ministry for Business, Innovation and Employment (MBIE). The purpose of the seminar was to inform Council about changes to the way its building accreditation will be conducted in November.

There have been numerous seminars and workshops on the GoShift online portal with 22 councils involved.

104. Legislation Changes or Legislation Comments

Nil

105. Building Consents Statistics

Consent Time Frames	Total for Month	Total for Year (from 1 July)
Code Compliance Certificate issued	18	224

10 days or Less	34	153
11 - 15 Days	14	68
16 - 17 Days	3	27
18 – 19 Days	0	10
20 Days	0	4
>20 Days	0	0
TOTAL	51	262
Percentage processed within 20 day limit	100%	100%

Total Value	$2,348,533	$13,696,477
Average Value	$46,049	$52,276

Inspection Results Report –	Total for Month	Total for Year (from 1 July)
No of passed inspections	94	877
No of failed inspection	16	117
TOTAL	110	994

106. Non-Financial Performance Measures for Year (from 1 July)

Performance Measures – Building
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
Public Safety	Ensure that the district’s built environment is safe and healthy	All swimming pool and/or spa fencing inspected once every 5 years	New Measure	100%	100% Achieved Note 1.
Customer Services	Building safe communities through cost effective and streamlined processes	Consents issued within statutory timeframes	Not Achieved 98% Target 100%	100%	100% Achieved

NOTE 1: Swimming pool inspections are generally undertaken in the summer months.

107. Swimming Pool Inspections

	Inspected	Passed	Failed	Removed*
July	0	0	0	0
August	0	0	0	0
September	0	0	0	0
October	2	0	1	1
November	3	1	2	0
December	1	1	0	0
January	1	0	1	0
February	0	0	0	0
March	2	1	1	0
April
May
June
TOTAL /270

*-on inspections the pools are not there ie have been removed by owners

The owners of the pools that have failed have been sent letters asking that repairs and or modifications be made.

Next pools due are in May 2017 - two in Woodville and eleven in Pahiatua.

General Inspection

108. Illegal Dumping Collection

	Tonnage	Transfer Station Cost ($)
July	0.340	45.35
August	0.710	187.06
September	0.980	107.56
October	0.570	100.01
November	1.030	189.96
December	0.540	99.95
January	1.000	122.95
February	0.660	208.27
March	0.410	84.61
April
May
June
Total for Year (from 1 July)	6.240	1145.72

109. CRMs

	Historical Rating Unit	Ind/Com Nth Ward	Ind/Com Sth Ward	Non Rateable	Rural Nth Ward	Rural Sth Ward	Not known	Urban Nth Ward	Urban Sth Ward	Total for Month	Total for Year (from 1 July)
Abandoned Vehicle									1	1	40
Fire Hazards		1						1	1	3	32
Illicit Dumping				1			8			9	122
Noise - Stereo/ Drums/ Party - First Call - Record Only						1	15	12	15	43	228
Noise - Stereo/ Drums/ Party - SECOND CALL / ATTENDANCE REQUIRED				1			18	9	13	41	246
Machinery / Vehicle Noise on Private Property - First Call - Record Only					1			1		2	8
Machinery / Vehicle Noise on Private Property - SECOND CALL / ATTENDANCE REQUIRED										0	6
Noise Other - First Call - Record Only									1	1	4
Noise Other - SECOND CALL / ATTENDANCE REQUIRED										0	1
Overhanging Trees or Projections from Private Property							4	2	1	7	15
Stock Crossings							3			3	6
Wasp & other Pests Complaints				1				1		2	2
TOTAL		1		3	1	1	48	26	32	112	710

110 Non-Financial Performance Measures for Year (from 1 July)

Performance Measures – General Inspection
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
Liveable Communities	Excessive noise complaints will be attended to by council to minimise disturbance to others	Percentage of noise complaints responded to within an hour	95.9% On Target	95%	96.% Achieved
Attractive Communities	Control excessive rubbish dumping, overhanging vegetation and fire hazards through monitoring and enforcement	Percentage of complaints responded to within 48 hours	100% On Target	90%	100% Achieved

111. Non-Financial Performance Measures for Year (from 1 July) - Noise

Month	TOTAL CRM’s	Responded to within 1 hour
July	10	100%
August	14	100%
September	6	83.3%
October	31	93.5%
November	33	100%
December	31	100%
January	36	94.4%
February	44	95.5%
March	41	95.1%
April		%
May		%
June		%

Health

112. General Matters

The Food Act 2014 transition for sector one of the food businesses affected ended on 31 March 2017. There are four food businesses still required to register a plan that fit into this sector. A targeted workshop was held for these, however only one invited business attended and registered a food control plan with the Tararua District Council after the workshop. Reminder letters have been sent and site visits will be scheduled in May 2017 for those still to register prior to 30 June 2017. After this date any businesses in sector one will be in breach of the Food Act 2014.

113. Short Course, Workshop or Conference Attendance

Attended the Accreditation review meeting in Wellington at the Ministry for Business Innovation and Enterprise with other key members of the Building Control Team, which was also attended by other BCA’s in New Zealand that are scheduled to have an accreditation review before 2018. This was a very useful workshop to provide additional clarification of the changes to the Building (Accreditation of Building Control Authorities) Regulations 2015.

114. Legislation Changes or Legislation Comments

The Ministry for Primary Industries has contacted all Registration Authorities nationally to advise that they have revoked the March 2015 template. This has been replaced with two additional versions and effects approximately 28 businesses registered in the Tararua. These businesses have been contacted by the Ministry directly to advise operators of the change, a new March 2015 “Simply safe and Suitable” template will be provided to all affected businesses.

The new template is designed to make it clearer to the customer what the verifier is looking for at the verification and what records are required to be kept and maintained.

115. Non-Compliance Issues and / or Breaches of the Act

No non compliances or breaches reported for the month of February 2017.

116. CRMs

March	Historical Rating Unit	Ind/Com Nth Ward	Ind/Com Sth Ward	Non Rateable	Rural Nth Ward	Rural Sth Ward	Unknown	Urban Nth Ward	Urban Sth Ward	Total for Month	Total for Year (from 1 July)
Dead Animal/s - Private Property							1			1	5
Hazards Environmental Spill										0	3
Health Complaint Miscellaneous			1						1	2	15
Industrial Noise Complaint										0	0
Offensive Odour							4			4	9
Poultry Noise											4
Rodent Infestation					1			3	1	5	11
Smoke Nuisance					1					1	24
Total			1		2		5	3	2	13	71

117. Comments on CRMs

This month there has been a significant increase in rodent complaints for the northern ward. Monitoring is being undertaken at the properties that have reported activity.

118. Non-Financial Performance Measures for Year (from 1 July)

Performance Measures – Health
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
Public Safety	Protect public health by regulating the sale of food, funeral parlours, offensive trades, hairdressing salons and camping grounds	Percentage of registered premises inspected for compliance	90% Target 93% Achieved	90%	67% On target

119. Food Health Statistics

	Total for Month	Total for year (from 1 July)
High Risk Food Inspections	5	50
Low Risk Food Inspections	1	17
Food Control Plan Audits	9	28
New Business Enquiry	1	13
New Food Business Registered	1	9
Business Closed	1	7
Total	18	124

Planning

120. General Matters

Reasonably busy month for incoming consents and enquiries.

121. Short Course, Workshop or Conference Attendance

Councils Planning Officer along with Councillor Shirley Hull attended the NZPI Conference 2017 held at the TSB Stadium in Wellington. The focus of the conference, Changing Places, looked at the merging relationship between the built and the natural environment, and how we integrate the multi-purpose design of our urban spaces with the requirements of people. Key speakers were that of Nick Smith and other MfE staff who provided updates regarding the progress of the amendment (RLAB) bill as outlined below. Stephen Yarwood, former Adelaide Mayor who spoke on the need for strategic planning given the increasing use of technology and how this is changing how we build, travel, eat and live. Some key changes that urban areas will face in the next few years, potentially seeing some pressures on provincial areas.

Shamubeel Eagab presented on housing, planning and politics and had an interesting discussion on the impact on entrepreneurial drive, where we are seeing more and more people unable to afford housing, therefore no mortgage to use in starting up a new business, which he sees will place more pressure on our systems in how to assist businesses starting. Tina Porou, spoke on freshwater issues, hoping for more of a holistic approach on the use and takes from our water ways and Professor Dave Frame spoke on climate change. Professor Frame considers that it is likely that there will be an increasing demand on local government to have mitigation in place to manage climate change. Therefore, an emphasis was made on the need of blended institutions, having science and government policies working hand in hand to enable suitable solutions. The conference, identified key changes and challenges facing planning and local government.

122. Legislation Changes or Legislation Comments

On 6 April 2017, Parliament passed a third reading of the Resource Legislation Amendment (RLAB) Bill. The Bill covers the following relevant matters:

§ Increased emphasis on natural hazard management through amendment to section 6 matters of national importance.

§ A set of “procedural principles” are introduced, which persons exercising powers and performing duties under the RMA must follow.

§ Regional councils and territorial authorities have new functions relating to the long-term development capacity of their region or district.

§ Provision for a ‘National Planning Standard’ (the ‘National Planning Template’ from earlier versions of the bill) is introduced, and will apply to regional policy statements, regional plans and district plans.

§ 'Iwi participation arrangements' (Mana Whakahono a Rohe: Iwi participation Arrangements) are introduced, providing an opportunity for local authorities and iwi authorities to discuss, agree and record ways in which tangata whenua may participate in resource management and decision-making processes under the RMA.

§ Local authorities are now able to apply to the Minister to use a streamlined planning process, in place of the Schedule 1 process.

§ Amendments are made to the processing of resource consent applications, including the introduction of new matters that a consent authority must and must not have regard to; a new ‘fast-track’ application process; and a new process to determine whether to publicly notify an application.

§ Financial contributions are phased out over five years.

Council staff will liaise closely with the district coordinator at the Ministry for the Environment and our partner councils to understand and prepare to implement the new changes.

123. CRM’s

124. Monthly Resource Consents Statistics - 2016/17

Application Type	Applications Received	Applications Granted	Applications Refused
Subdivision Consents	8	3	0
Land Use Consents	1	0	0
TOTAL FOR MONTH	9	3	0
TOTAL FOR YEAR (FROM 1 JULY)	45	32	0

125. Non-Financial Performance Measures for Year (from 1 July)

Performance Measures – Planning/ Resource Management
Major Aspect	Level of Service	Performance Measure	2015/16 Results	2016/17 Target	Current Result
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
*Resource Management*	Advice to customer is of good quality (fit for purpose)	Survey of customer rate advice was helpful	83% Agree 85% Target	85% Target	100%
	Resource consents are administered effectively and efficiently	Percentage of resource consents processed within the statutory time frame. • Non-notified 20 working days • Notified 70 working days • Notified and Limited Notified not requiring a hearing -50 working days	98.11% Achieved 100% Target	100%	100% Achieved
	Council responds effectively to complaints about non-compliances	Non-compliances are resolved within 3 months of customer complaint.	100% Achieved 100% Target	100%	100% Achieved

Emergency Management

Rural Fire

126. Incidents

Very quiet this period with only one large slash burn that got out of control and had the potential to get into a fairly large forest area. This was dealt to promptly by both urban and rural fire personnel. A house was also gutted on Tamaki River Road.

127. Incident Reports (to 23 March 2017)

*NRFA Classification Type*	*Jul*	*Aug*	*Sep*	*Oct*	*Nov*	*Dec*	*Jan*	*Feb*	*Mar*	*Apr*	*May*	*Jun*	*Total*
Power Lines	0	1	0	0	1	2	1	1	0				6
Vehicle - Car, Truck etc.	2	0	0	1	0	0	2	4	0				9
Farm/Forest Machinery	0	0	0	0	0	0	1	0	0				1
Camp fires/bonfires/rubbish fires	0	0	0	0	1	1	0	0	0				2
Smokers	0	0	0	0	0	0	0	0	0				0
Land clearing escaped - Open Fire Season	0	0	0	0	0	1	1	1	2				5
Land clearing escaped - Restricted/ Prohibited Fire Season (no Fire Permit)	0	0	0	0	0	0	0	0	0				0
Structural - House/Shed	2	1	0	1	1	1	4	3	1				14
Pyrotechnics Fireworks	0	0	0	0	0	0	0	0	0				0
False Alarm	1	3	3	2	3	2	3	9	0				26
Medical Assist	0	1	1	0	1	1	2	0	2				8
Motor Vehicle Accident	0	0	0	0	0	0	2	2	1				5
Miscellaneous	0	0	0	0	2	1	0	1	0				4
*Total*	5	6	4	4	9	9	16	21	6				80

128. FENZ

Paddy and Clayton Locke continue to provide information to FENZ and attend various workshops. The new FENZ structure shows Tararua aligning with the Wairarapa Rural Fire District with a PRFO, various staff, including a Deputy PRFO based in Tararua. We have received confirmation that Clayton Locke will be offered the position as DPRFO in FENZ reporting to the PRFO in Masterton. This structure is temporary and will be reviewed during the first two years of transition.

129. Waimarama Road Fire

Clayton Locke attended the Waimarama Road Fire debrief in Hastings on 3 April 2017. Tararua District Council was acknowledged for assistance provided in the form of our 4x4 tanker, crews and Incident Management Team staff.

Civil Defence

130. Training

The first two courses of the new Civil Defence training programme have been rolled out with a total of 24 persons attending the two “Introduction to Civil Defence” courses. Feedback has been very positive with a mixture of staff, the Deputy Mayor and Civil Defence Centre volunteers attending the first course in Dannevirke, and mainly Civil Defence Centre Volunteers from Pahiatua and Woodville on the second course in Pahiatua. The two-day CD Volunteer Skills course has 14 people registered and will be run next month.

Paddy attended a Psychological First Aid Course run by the NZ Red Cross at Palmerston North Hospital. The course was based around providing support to those suffering from stress during a major CD event. This was a train the trainers course and information gained will be incorporated into the “Operate a Civil Defence Centre” courses.

131. Meetings

Paddy attended a regional Emergency Management Officers meeting in Palmerston North on 18 April 2017. The main topic discussed was the new Amendment to the Civil Defence and Emergency Management Act relating to the requirement to have Recovery Managers and new powers under the Act. A draft regional Recovery Plan was also tabled for discussion.

132. Cyclone Debbie

The EOC was activated during the early part of Ex Cyclone Debbie. Fortunately it was not required however staff took the opportunity to learn more about EMIS. We had minimal flooding and no reports of major damage. A similar situation occurred during Cyclone Cook with staff on standby in case the EOC was required.

133. Public Awareness

Paddy gave a talk to over 20 staff at Canterbury Wool Spinners in Dannevirke on 3 April 2017. Civil Defence in general was discussed including actions to be taken during an event. It was a full on 1 hour discussion and staff really appreciated more informed information on local hazards etc.

Library

134. General Matters

All sites will be encouraging customers to fill in our annual Satisfaction Survey. This year we attempted to collect the data month by month randomly selecting customers from each site to phone. This has not been successful, and so we are reverting back to paper form and asking customers as they come to the desk at each site. Consideration is being given to how else we might collect this data in the future.

Our previous manual system for informing the Interloans Librarian of new requests has had an upgrade. The IT team has set up a SharePoint programme for this service. Using SharePoint allows a staff member to input the request into the system. As each step of the process is completed, the database is updated. If a customer enquires as to the status of their request, all library staff can access the information and quickly and easily give the customer the most up-to-date information.

The rear fire exit at Eketahuna has been replaced. The previous door was prone to sticking in damp weather.

135. Resignation

Dannevirke Library Assistant Monica Chipp has tendered her resignation. Monica is leaving to work in her husband’s new panel beating business. We wish Monica all the best with her new venture.

136. Mama/Pepe Ropu

The Mama/Pepe Ropu being run at Pahiatua and Eketahuna libraries have had their first participants at each site during March.

137. Tararua REAP Early Childhood

Fifty-five children and parents enjoyed the Tararua REAP puppeteer Gilly Morris at the Dannevirke Library.

138. Collection Management

We are currently working with Kotui to get the CollectionHQ programme operational for Tararua. Kotui needed to be implemented for some time prior to this being added as it required collection use content prior to implementation. The District Librarian is working with the CollectionHQ programmers to customise this to meet our needs. This part of the Kotui suite will allow better use of the collection by identifying items that are no longer actively being used at one site and allow them to be moved to another site.

139. Radio Frequency Identification Project

The tags have arrived at the library for this project. Two tagging trollies will be delivered shortly. One of these will be sited at Dannevirke Library and the other will be sent to each of the other sites for tagging of items. Woodville Library will be the first of the Southern sites to start the tagging in order for it to be completed prior to the move to the new site. It is expected to take six weeks to complete this part of the project. Go Live is planned for the second week of June if all goes without a hitch.

140. Little Ears Preschool Programme

The Little Ears programme is run at the three largest towns. When this successful programme was rolled out to Pahiatua and Woodville, the uptake at Woodville was immediate. Pahiatua however struggled to get children and parents to attend. Attendance over the 2015/16 year was – Dannevirke 669; Woodville 297; Pahiatua 21. The Pahiatua Library team’s challenge was to promote this programme in their township and increase the uptake. By the end of March this year, Pahiatua staff have promoted the programme to customers as they come in the library, have sent promotional material to the Holyoake Kindergarten and run one of the programmes from this site (during this week the programme was taken to 16 children), they have also put posters up in shop windows around the township. To date, over the 26 weeks of the programme, Pahiatua have had attendance in the library at seven of these sessions with a total of ten children attending.

The Little Ears programme is based on other very successful programmes held in public libraries countrywide. Preschool literacy programmes are vital in communities as they help with literacy levels and assist children to gain these essential skills prior to their formal education starting. The Pahiatua library team will consider changes to the programme in their town in order to change this trend.

Planning

141. School Holiday Programme

Registrations for the Term 1 digital literacy OGOBILD Animation programme has commenced this month. Due to the holidays having two short weeks this year, each branch is holding sessions over two consecutive days to allow the maximum number of children to attend at each town. Anecdotally, there has been positive feedback about the programme received from parents and children.

142. Woodville Project

Furnishing and fittings for the Woodville building have been ordered. The Woodville team have been sorting through their site and packing what they can prior to the move.

143. Statistics - as at 31 March 2017

Customer Services

144. Customer Service Requests – 1 – 31 March 2017

Recreation and Sports Report

145. Tararua District Council

· Sport Manawatu staff delivered cycle lessons to year 5 and 6 students from Eketahuna School. 31 students participated in the three day course. Four students started the course having never cycled. The students now have the basic skills to cycle; however, further supervision is required to ensure they can put theory into practice.

· In collaboration with Netball Manawatu, Sport Manawatu Regional Talent and Coach Development Advisor hosted a Generic Coaching Clinic at Dannevirke High School on Thursday 16 March from 5.30pm-7pm. Five netball coaches attended the course. Sport Manawatu are currently liaising with Bush Junior Netball Coordinator Rita Petaera, to host a clinic in Pahiatua.

· The Sport Manawatu Regional Talent and Coach Development Advisor hosted a League skills and drills coaching clinic at Coronation Park on Thursday 23 March. Six coaches attended the course.

· Since the depletion of the International Representatives Fund, applications were submitted by Madi Hartley Brown for road cycling and Gareth Cannon for mountain biking; both were advised to approach their respective Community Committee for financial support.

· The Sport Manawatu Secondary School Advisor met with the Sport staff at Tararua College, along with the Active Families Advisor and the Tararua Recreation Advisor to discuss the opportunity of starting up Active Teens at the College. As a result, the program will begin in Term 2.

· The Sport Manawatu Secondary School Advisor facilitated the Secondary School Principal Group Meeting, Jon Ward (Tararua College) and Dawid de Villiers (Dannevirke High School) were in attendance. The biggest area of discussion was the decline in volunteerism.

· The Sport Manawatu Secondary School Advisor facilitated the Manawatu Inter-Secondary School Athletics with the assistance of the Waiopehu College Staff. 503 Students were entered into events, however poor conditions on the day saw a lot of scratching from athletes not turning up to their events to which Tararua College sent individuals to this event. Due to Athletic New Zealand’s regional territories, Dannevirke is aligned to Hawke’s Bay.

· Dannevirke Tigers Rugby League received $3,000 from the KiwiSport Small Fund to purchase equipment for their junior members to use.

· Tararua College and Dannevirke High School KiwiSport contracts have been developed for the Secondary School Fund.

· Sport Manawatu Regional Workforce Advisor is currently planning opportunities to grow capability through child protection workshops in the Tararua.

· Volunteer Planning- recruiting and retaining; ensuring volunteers at the Volleyball Nationals have a great experience, 27 volunteers assisted throughout the week. A resident from Woodville was one of the many volunteers who assisted with the 1800 secondary school student event.

· Sport Manawatu Youth and Coach Development Advisor delivered a Coach Developer Workshop – Mentoring and contextual development sessions attended by seven coach developers from around the region.

· A SportStart workshop was delivered at Alfredton School by the Sport Manawatu Youth and Coach Development Advisor – four teachers were involved.

· The Active Transport Advisor assisted by NZ Police delivered a Grade Two Cycle Skills programme where 18 senior students learned the skills to cycle safely on the road. The Grade Two Cycle Skills programme was also delivered to 27 Year five and six students from Eketahuna School. Four additional students who couldn’t ride bike at the start of our programme are now riding competently.

146. Upcoming events (that we deliver or directly impact on)

· The Meridian Te Apiti Whānau Challenge event is scheduled for Sunday 23 April 2017. A postponement date has been set for Sunday 30 April.

The event is a fun run/walk for family and friends that provides an opportunity to experience Tararua Country. Magnificent views of Te Āpiti Windfarm and the Manawatu Gorge are expected to attract people from all over the Manawatu region. The event concludes with a community festival.

Pre-registration check-in opens at 8:30am; the event starts at 10am. Registration costs have been kept to a minimum with the cost being $25 for two adults and up to six kids or $5 for an individual.

The event track offers a variety of distances, 4km, 8km and 12km with the option to turn back at any point.

Registrations can be made online at: http://www.sportmanawatu.org.nz/event/teapiti/

· Registrations are now open for the Tararua Primary Schools Seven-a-Side Tournament. The event will be based at Bush Multiport Park in Pahiatua on Wednesday 14 June (postponement date is Friday 16 June).

147. Recommendation

That the report from the Chief Executive dated 20 April 2017 concerning an update on key projects and items of interest to the Council (as circulated) be received.

Attachments

Nil.

3.1	Victoria Avenue Landscaping
3.1.1	Debbie Webster spoke on the subject of Victoria Avenue landscaping along with three residents that also attended the meeting for this item of business.
3.1.2	The discussion regarding this matter includes reference to the following: · Debbie Webster recently canvassed residents of Victoria Avenue for their thoughts concerning the current streetscape of that area, and the lack of follow up from the Board and the Council on its redevelopment after the London plane trees were removed in June 2013. · A number of residents responded, and agreed to support Debbie Webster raising the matter with the Board and Council on their behalf. · When the trees were removed in 2013 residents were assured at the time that Victoria Avenue would be replanted, thereby recreating the character and ambience of the street as it was when the trees were in full health. · However, four years on the appearance of the street is now one of a boring, wide open asphalt area with no green space, and could hardly be called an avenue anymore. · The speed of vehicles travelling on the street is a concern, and when this observation was discussed with residents many agreed they had noticed an increase since the trees were removed. · This situation is confirmed with speed data collected from September 2007 before the removal of the trees and in October 2013, four months after the trees were gone. · There has been an average speed increase of approximately twenty kilometres after the trees were removed (as verified from Tararua Alliance Victoria Avenue speed matrix data of 2007 and 2013). · This may also be a factor contributing to some of the crashes occurring at the Victoria Avenue, Queen Street and Allardice Street roundabout. · There was a survey carried out by the Board in December 2013 on what residents would like considered for the street, and there appears to have been no feedback given regarding its outcome. · The Board is requested on behalf of residents to pursue the matter with the Council and ensure the redevelopment of the street is a project in the next Draft Long Term Plan. · There should also be a formal consultation process regarding the redevelopment as well as follow up communication.
3.1.3	With regard to the issue of vehicles speeding in Victoria Avenue Debbie Webster agreed to bring this concern to the attention of Police at a meeting of the Tararua District Road Safety Group.
3.1.4	Residents also mentioned footpaths in Victoria Avenue need repairing, with the CRM system explained to them to report these details for follow up.
3.1.5	The Board will include an item on its next meeting agenda to review the information previously collated from the consultation undertaken to consider the preferred approach to landscaping in this street.

8.	Tararua District Council Report
8.1	*That the report of the Tararua District Council meeting held on 29 March 2017 (as tabled) be received.* Isaacson/Spooner Carried
8.2	Workshop on Governance and the Treaty of Waitangi
8.2.1	Board members are invited to attend the Council workshop regarding governance and the Treaty of Waitangi.
8.2.2	This full day workshop shall be held on 19 April 2017 at the Bush Multisport Trust complex in Pahiatua, and will provide clarification of the responsibilities between Community Boards/Community Committees and the Council and an understanding of the Treaty of Waitangi in relation to community projects and decision-making.
8.3	Horizons Regional Council Draft Annual Plan 2017/2018
8.3.1	That the Board make a submission on the Horizons Regional Council Draft Annual Plan 2017/2018 to support the proposal to provide a $30,000 contribution to the Philips Search and Rescue Trust rescue helicopters service. Hynes/Walshe Carried

9.1	Tararua Community Youth Services
9.1.1	Board Member Hynes reported that New Zealand Lotteries Grants Board has indicated funding will no longer be available from them in the next three years for activities and programmes undertaken by Tararua Community Youth Services.
9.1.2	As a result of that situation alternative options are being pursued to resolve this funding issue to maintain future operational levels of service. In the meantime they continue to function very satisfactorily.
9.1.3	Waireka Trust has granted $15,000 to purchase a replacement vehicle for use by the youth workers in Pahiatua.
9.1.4	The Eastern Institute of Technology building and carpentry training course has commenced to construct a cottage through Tumu Timbers, with seventeen students involved.
9.2	Dannevirke Chamber of Commerce
9.2.1	Board Member Hynes reported that Dannevirke Chamber of Commerce held a very successful business after fives meeting at Amalgamated Packaging.
9.2.2	This provided the opportunity to view their newly established Dannevirke business that is thriving through the enterprise and drive of the owners.
9.2.3	Planning is continuing to arrange a programme of events for 2017 that promote business development opportunities to improve the district’s prosperity and achieve positive economic outcomes.
9.2.4	The Chamber of Commerce actively welcome new businesses to town, and to join as a member and become part of their business network.
9.3	Dannevirke Information Centre Management Committee
9.3.1	The Chairperson reported that Dannevirke Information Centre Management Committee has forwarded its submission to the Manager Strategy and District Development for renewal of their existing contract, and seeking a review of the annual funding grant they receive.

6.1		Eketahuna Swimming Baths Upgrade 2017/2018 (Item 6.4)
6.1.1		The Deputy Chairperson attended the Eketahuna Swimming Baths Committee meeting held on 28 March 2017, with there being some discussion on the proposed position of the entrance to this facility.
6.1.2		A preview was given of the presentation for the public meeting to outline the upgrade project concept plans.
6.2		Eketahuna Art Group Donation (Item 6.5)
6.2.1		The Chairperson is to contact Margaret Parsons to discuss projects the Eketahuna Art Group may wish to support with the donation of funding.
6.3		Eketahuna Express (Item 6.6)
6.3.1		The Eketahuna Our Town Committee intend to consider possible opportunities for the town to capitalise on the annual Eketahuna Express excursion visit.
6.4		Consultation with Tangata Whenua (Item 6.8)
6.4.1		The Governance Manager clarified the basis that the Local Government Act requires Council to provide the opportunity and capacity for Maori to contribute to its decision-making processes.
6.4.2		This includes recognising and respecting the Crown’s responsibility to take appropriate account of the principles of the Treaty of Waitangi.
6.4.3		Council has entered into a partnership agreement with Rangitane o Tamaki nui a Rua Iwi that recognise them as Tangata Whenua of the district.
6.4.4		It is also intending to work with Ngati Kahungunu ki Tamaki nui a Rua Iwi to progress preparing a memorandum agreement for consideration by the Council.
6.4.5		Community Boards and Community Committees are invited to attend the Council full day workshop regarding governance and the Treaty of Waitangi held on 19 April 2017 at the Bush Multisport Trust complex in Pahiatua.
6.5		Civic Honour Presentation (Item 12.3)
6.5.1		The Chairperson attended the presentation of a Tararua civic honour to Bob Dresser held on 14 March 2017 in Dannevirke.
7.	Tararua District Council Report
7.1	*That the report of the Tararua District Council meeting held on 29 March 2017 (as circulated) be received.* Shannon/Wilson Carried
7.2	Pensioner Housing
7.2.1	The Board note the Council’s decision concerning its pensioner housing, and the intention to install heat pumps and upgrade the flats in Eketahuna.
7.2.2	Board Member Eagle reported on the Project Tararua housing forum meeting and its focus on the availability of rental housing in the district.
7.3	Horizons Regional Council
7.3.1	Cr Thompson is reviewing the Environment Court decision concerning the Horizons Regional Council One Plan, and will report to the Board on its potential implications for the district.

8.1	Tararua Emergency Management Committee
8.1.1	The Chairperson reported on the Tararua Emergency Management Committee meeting held in Dannevirke on 9 March 2017, and this includes reference to the following matters: · Civil Defence has a three by three metre tent available for appropriate use. · New Zealand Fire Service Assistant Area Manager Nigel Hall spoke on the state of emergency declared in Hastings rural district when it was hit by large and destructive fires. · A training programme is to be provided for Civil Defence volunteers over the months of April to July, with there being strong interest to participate in these courses. · There was an alert this week for the heavy rainfall event that occurred, with the Council’s Emergency Operations Centre monitoring the situation relative to its impact on the district.
8.2	Newman Reserve Board
8.2.1	The Chairperson reported on the Newman Reserve Board Annual General Meeting held in Eketahuna on 21 March 2017, and this includes reference to the following matters: · Eight people attended the meeting, and three apologies were received for non-attendance. · Dean Duffy is their new Chair, and Bruce MacKisack continues as Secretary/Treasurer. · John Duffy retired after serving thirty-one years on their committee. · Support was made available to various local community organisations. · Harvesting of trees is to be undertaken in April. · It is intended to prepare a time capsule for siting at the reserve. · The swimming pool was not used as a result of the lack of good weather.

7.1	Electric Vehicle Charging Stations (Item 15)
7.1.1	An electric vehicle charging station is being considered for installation in the vicinity of the service alleyway off Gordon Street nearby the grass area.

16.1	Civic Awards
16.1.1	At the request of the Deputy Chairperson the Governance Manager explained the civic honour awards available to acknowledge exceptional voluntary community service.

3.1	The Board note the passing of Graham Adam (the last Mayor of the former Eketahuna Borough Council).
3.2	The Board congratulate Derek and Matthew Ramsay on their success as the New Zealand Speedway Sidecar Champions, and their selection for the World Speedway Championships held at Adelaide in April.
3.3	Board Member Eagle requested her apology is conveyed for non-attendance at next month’s Board meeting.

8.3	Eketahuna Swimming Baths Upgrade 2017/2018 and Chorus Building Project
8.3.1	The Eketahuna Swimming Baths upgrade project concept plans were well received at the public meeting.
8.3.2	Proceeds from the town painting tiles sold will be used as funding toward the Chorus building project.
8.3.3	Pictures for use on the Chorus building windows were chosen by the community, and the preferences are Kiwi, Takahae, Tuatara, Fern Frond and Parakeets.
8.3.4	The intended arrangements to use the Chorus building as the site of this project need formalising in writing, including covering power costs.
8.3.5	The Forty Mile Bush image and its connection to behind the giant Kiwi need more depth of bush colours, and a gradual increase of foliage in the corners.

8.4	Eketahuna Skate Park Plans
8.4.1	The proposed layout plan for the skate park requires further consultation with the project committee regarding the intended location of the entrance relative to the playground and swimming baths facilities.
8.4.2	The Board at its meeting held on 1 July 2016 received and noted the plan for the new skate park and its location at the playground site.
8.4.3	At that meeting the Board agreed the entranceway to the playground should preferably be established off Bridge Street to the right of the seat situated directly in front of the swings.
8.4.4	If that plan has changed there should be further dialogue with the Board prior to commencing work on this project.
8.4.5	It is agreed that the Chairperson will arrange a meeting next Tuesday with representatives of the skate park and swimming baths committees to discuss this matter with board members.
8.5	Anzac Day
8.5.1	Board Member Wilson outlined the order of service for the Anzac Day civic ceremony held in Eketahuna, and the march from the Community Centre to the War Memorial Hall.
8.5.2	The type of tree to be ordered for the tree planting ceremony at the War Memorial Hall was considered and the preferred option finalised.
8.6	Eketahuna Our Town Committee
8.6.1	Board Member Wilson reported on the Eketahuna Our Town Committee Annual General Meeting held on 6 April 2017, and this includes reference to the following matters: · Rena Tyler is the new Chair, Corinna Carew is Deputy Chair, Pauline Wilson is Secretary, and Emma Elliot continues as Treasurer. · In future a copy of Eketahuna Our Town Committee meeting minutes will be circulated to the Board for its information. · Some emails do not get through to the Eketahuna Information Centre, and as a result items and events are missing from the community newsletter. · The email address to be used for this purpose is to be publicised in the next community newsletter. · Work is progressing to complete the Eketahuna website to enable it to be operating as soon as possible.
8.7	St John Ambulance Area Committee
8.7.1	Board Member Eagle reported the St John Ambulance Area Committee held its triennial election.

9.	Correspondence
9.1	*That the correspondence as listed be received.* *(a) Kerry and Loreen Cunningham* *Re: Eketahuna Camping Ground February report* *(b) Hamish Adie* *Re: Budget details of Tararua College CACTUS programme to support request for a contribution of financial assistance* Eagle/Death Carried
9.2	Tararua College CACTUS Programme
9.2.1	*That the Board grant the sum of $500.00 from its discretionary funds towards the costs of the CACTUS programme for youth development in the southern part of the district.* *Thompson/Shannon Carried*

10.	Possible Sites for an Electric Car Charging Station in Eketahuna
10.1	The Manager Strategy and District Development requested suggestions of possible sites to provide an electric car charging station in Eketahuna.
10.2	Some preliminary investigation work has been undertaken to consider this matter, and the preferred site recommended is behind the Eketahuna Service Centre/Library building.
10.3	Board members expressed their view they would like the site of any such facility located on Main Street at the northern entrance to town, and invite the Manager Strategy and District Development to email suggested options for that purpose.

11.	Wish List for New Footpaths
11.1	The Board seek a new footpath on Stanly Street extending to the Eketahuna Camping Ground.
11.2	Any further streets identified by board members that may require new footpaths will be discussed at the Board’s next meeting.

13.	Pukaha Mount Bruce Annual Fundraising Dinner
13.1	The Chairperson will attend the Pukaha Mount Bruce annual fundraising dinner held at Copthorne Solway Park and Resort in Masterton on 28 April 2017 at 6.00 pm.

14.	Project Tararua
14.1	Robin Winter (Project Tararua Manager) is to be advised the Board’s preferred date for a public meeting to update the community on Project Tararua is 15 May 2017 from 7.00 pm to 9.00 pm in the Eketahuna Community Centre Supper Room.

15.	Eketahuna Town Centre Upgrade
15.1	It is hoped that work will commence this month (dependent on weather) to undertake the Bridge Street intersection corner stage 2 project by the Eketahuna Service Centre/Library building.
15.2	It is disappointing to note the unique Eketahuna theme signage in the public toilets has been defaced and damaged.

16.	New Zealand Pacific Studio Exhibition Piece
16.1	The Board thank the Mayor for securing the New Zealand Pacific Studio exhibition pendants by Justine Fletcher that recognise the women of Wairarapa who signed the 1893 petition providing New Zealand women with the right to vote.
16.2	A decision on whether to purchase these pendants for community public display will be made at the Board’s next meeting if funds are available following considering applications to the General Assistance Grants Scheme.

17.1	Items for Next Meeting Agenda
17.1.1	Board members are requested to advise the Chairperson of any items for the Board’s next meeting agenda prior to 9.00 am on 24 April 2017.
17.2	Eketahuna/Mellemskov Museum Makeover
17.2.1	The Eketahuna/Mellemskov Museum Makeover was an outstanding success, and the great work done by the volunteers involved is acknowledged.
17.2.2	This provided a positive showcase and outcome for Eketahuna and the district, and Heritage Rescue (Choice TV) did a very good job with filming the one hour documentary that will screen in July.
17.2.3	The use of the Eketahuna Community Centre Supper Room during the period of the makeover is greatly appreciated, and the Board is thanked for funding the cost of hiring this facility.
17.2.4	The Mayor was able to attend on one of the days, but the lack of assistance from board members (other than the Chairperson) is disappointing given the work involved to undertake this community project.