Notice of
Meeting
A meeting of the Tararua District Council
will be held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 29 March 2017 commencing at 1.00 pm.
Blair
King
Chief
Executive
Agenda
1. Present
2. Council
Prayer
3. Apologies
4. Public
Forum
A period of up to 30 minutes shall be set
aside for a public forum. Each speaker during the public forum section of
a meeting may speak for up to five minutes.
Standing Orders may be suspended on a vote
of three-quarters of those present to extend the period of public participation
or the period any speaker is allowed to speak.
With the permission of the Mayor, members
may ask questions of speakers during the period reserved for public
forum. If permitted by the Mayor, questions by members are to be confined
to obtaining information or clarification on matters raised by the speaker.
5. Notification
of Items Not on the Agenda
Major items not on the agenda may be
dealt with at this meeting if so resolved by the Council and the chairperson
explains at the meeting at a time when it is open to the public the reason why
the item was not listed on the agenda and the reason why discussion of the item
cannot be delayed until a subsequent meeting.
Minor matters not on the agenda
relating to the general business of the Council may be discussed if the
chairperson explains at the beginning of the meeting, at a time when it is open
to the public, that the item will be discussed at that meeting, but no
resolution, decision or recommendation may be made in respect of that item
except to refer it to a subsequent meeting.
6. Declarations
of Conflicts of Interest in Relation to this Meeting’s Items of Business
7. Personal
Matters
8. Confirmation
of Minutes 7
Recommendation
That the
minutes of the Council meeting held on 1 March 2017 (as circulated) be
confirmed as a true and accurate record of the meeting.
9. Any
Matters Arising from the Minutes not otherwise dealt with in the Agenda
10. Community
Boards and Community Committees Reports
10.1 Dannevirke
Community Board 17
|
Recommendation
That
the report of the Dannevirke Community Board meeting held on 6 March 2017 (as circulated) be received.
|
10.2 Eketahuna
Community Board 23
|
Recommendation
That
the report of the Eketahuna Community Board meeting held on 3 March 2017 (as circulated) be received.
|
10.3 Pahiatua
On Track 31
Recommendation
That the report of the Pahiatua On
Track meeting held on 1 March 2017 (as circulated) be received.
10.4 Woodville
Districts' Vision 35
Recommendation
That the report
of the Woodville Districts’ Vision meeting held on 7 March 2017 (as circulated) be received.
Note: Any
of the Community Boards and Community Committees may send a representative to address the
Council on any issues within the agenda or matters of interest to them.
11. Reports
11.1 Pensioner
Housing 39
11.2 Horizons
Regional Council Draft Annual Plan 2017/2018 49
11.3 Adoption
of the Council's Draft Annual Plan 2017/2018 55
11.4 Proposed
Lease of Makuri Domain Board Land at Domain Road 63
11.5 Carnegie
Centre Extension of Lease 77
11.6 Woodville
Water Supply Pipeline Bridge and Challies Farm Bridge Replacement at Grass
Road, Woodville 81
11.7 Application
for Extraordinary Connection to the Council’s Water Supply in Woodville 111
11.8 Road
Closures Requested Under the Tenth Schedule of the Local Government Act 1974 117
11.9 Staff
Report 135
11.10 Audit
and Risk Committee 199
Recommendation
That the report of the Audit and Risk
Committee meeting held on 13 March 2017 (as circulated) be received.
12. 2017
Local Government New Zealand Conference
Determine the Council’s delegates to
attend the 2017 Local Government New Zealand Conference to be held in Auckland
from 23 to 25 July 2017. A copy of the conference programme is circulated
separately from the agenda for the Council’s information and reference.
13. Local
Government New Zealand Annual General Meeting
Determine the Council’s delegates to
vote on its behalf at the Local Government New Zealand Annual General Meeting
to be held on 25 July 2017.
14. Change
of Council Meeting Date
Recommendation
That due to its
closeness to the dates when the Local Government New Zealand Conference is held
the scheduled Council meeting day in July be moved to 2 August 2017 (being one
week later than usual).
15. Correspondence 205
Recommendation
That the
correspondence as listed be received.
(a) Local
Government Commission 15
March 2017
Re: Draft
proposal for the reorganisation of local government
in
the Wellington region
16. Portfolio
Reports
Councillors
assigned the responsibility to undertake the portfolio for a specific activity
can report back on any of these matters.
17. Mayoral
Matters
18. Items
not on the Agenda Accepted in Accordance with the Procedure Outlined as per
Agenda Item 5
19. Public
Excluded Items of Business
Recommendation
That
the public be excluded from the following parts of the proceedings of this
meeting, namely:
Saddle Road
upgrade variation to C04/13 stage 3 project works (site 4)
Petrol
Station proposal for Pongaroa
Rural
Broadband Initiative 2
Audit and
Risk Committee meeting report
The general subject of each matter to
be considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under Section
48 (1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution follows.
|
General
subject matter to be considered
|
Reason for
passing this resolution in relation to each matter
|
Ground(s)
under Section 48 (1) for the passing of this resolution
|
|
Saddle Road upgrade variation to C04/13 stage 3 project works (site
4)
|
To protect the commercial position of a third party
|
Section (1)(a)(i)
|
|
Petrol Station proposal for Pongaroa
|
To protect the commercial position of a third party
|
Section (1)(a)(i)
|
|
Rural Broadband Initiative 2
|
To protect commercial and industrial negotiations
|
Section (1)(a)(i)
|
|
Audit and Risk Committee meeting report
|
To protect improper gain or advantage
|
Section (1)(a)(i)
|
This
resolution is made in reliance on Section 48 (1) (a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6
or Section 7 or Section 9 of the Official Information Act 1982, as the case may
require, which would be prejudiced by the holding of the whole or the relevant
part of the proceedings of the meeting in public are as follows:
s7(2)(b)(ii) The
withholding of the information is necessary to protect information where the
making available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject of the
information.
s7(2)(b)(ii) The
withholding of the information is necessary to protect information where the
making available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject of the
information.
s7(2)(i) The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including commercial
and industrial negotiations).
s7(2)(j) The
withholding of the information is necessary to prevent the disclosure or use of
official information for improper gain or improper advantage.
That the Alliance Network Manager be
permitted to remain at this meeting after the public has been excluded because
of his knowledge of the Saddle Road upgrade variation to contract. This
knowledge, which will be of assistance in relation to the matter to be
discussed, is relevant to that matter because of his understanding of the information
circulated regarding the status and proposed actions concerning that project.
20. Closure
Minutes of a meeting
of the Tararua District Council held in the Council Chamber, 26 Gordon Street,
Dannevirke on Wednesday 1 March 2017 commencing at 1.00 pm.
1. Present
Her Worship the
Mayor - Mrs T H Collis, Crs A L Benbow (Deputy Mayor),
E J Christison, A K Franklin, J E Crispin,
S A Hull, C J Isaacson and P A Johns.
In
Attendance
Mr B King - Chief
Executive
Mr R Taylor - Governance
Manager
Mr P Wimsett - Manager
Strategy and District Development
(until item 13.3)
Mr R Suppiah - Chief
Financial Officer
Mr C McKay - Finance
Manager
Mr W Labuschagne - Management
Project Accountant
Ms E Roberts - Revenue
Manager
Mr C Chapman - Alliance
Network Manager (until item 16)
Others as indicated
for the Pongaroa fuel installation proposal and unformed paper road between
State Highway 2 and 56 Old Coach Road items of business
2. Council
Prayer
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2.1
|
The Mayor
opened the meeting with the Council Prayer.
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3. Apologies
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3.1
|
That an apology be sustained from
Cr A J Thompson for non-attendance at the meeting.
Crs
Christison/Crispin Carried
|
4. Declaration
Required of New Councillor
4.1 Cr
A K Franklin made and attested her Council member’s declaration pursuant
to Schedule 7 Clause 14 of the Local Government Act 2002. The Mayor
witnessed the making and attesting of the declaration.
5. Public
Forum
5.1 Nil
6. Pongaroa
Fuel Installation Proposal
|
6.1
|
David Monk, Mark Wheeler, Noel Murphy and
Gowan Greene attended the meeting for this item of business.
|
|
6.2
|
The representatives for the Pongaroa community
spoke on the need to provide a fuel supply in their area, and the actions
they are taking to ensure this service is again available in Pongaroa.
|
|
6.3
|
At present fuel cannot be purchased in
Pongaroa, and this is a concern as there is no immediate supply in the near
vicinity without travelling long distances or travellers relying on the
goodwill of local residents.
|
|
6.4
|
Recognising the need to rectify this
situation the Pongaroa community has formed a social enterprise known as
Pongaroa Fuel Stop Incorporated Society to implement a joint venture proposal
with Allied Petroleum.
|
|
6.5
|
Allied Petroleum provide 25% of the fuel
supply in New Zealand, and they are planning to establish an unmanned fuel
stop in Pongaroa that is available twenty-four hours a day/seven days a week.
|
|
6.6
|
The Pongaroa community will undertake the
ground works, excavation and placement of the facility, and they require
funding to assist with the costs involved and are seeking a contribution from
the Council (as previously occurred in Eketahuna and Norsewood).
|
|
6.7
|
There is a difficulty in respect of
raising funding for this purpose as the community’s social enterprise
structure does not fit eligibility criteria to seek financial assistance from
some funding providers.
|
|
6.8
|
The total cost of the project is
$555,134, with the Pongaroa community share amounting to $245,000. At
this time they have secured funding of $108,750, leaving a shortfall
depending on contingencies of between $80,000 to $140,000.
|
|
6.9
|
The proposed site for the fuel
installation is 10823 Route 52 Pongaroa, and a resource consent application
is to be submitted with a view to progressing to the construction stage by
the middle of this year.
|
|
6.10
|
Through making a fuel supply available in
Pongaroa it has potential to strengthen the community’s health, economy
and wellbeing, and increase opportunities for promoting tourism and
attracting visitors to the area.
|
|
6.11
|
The Mayor commended the group on their
work and commitment to ensure the success of this project in the interests of
the Pongaroa community.
|
|
6.12
|
The Manager Strategy and District
Development is to work with Pongaroa Fuel Stop Incorporated to prepare a report
for the Council’s next meeting to consider possible assistance to
support this initiative.
|
7. Notification
of Items Not on the Agenda
8. Declarations
of Conflicts of Interest in Relation to this Meeting’s Items of Business
9. Personal
Matters
10. Confirmation
of Minutes
|
10.1
|
That the minutes
of the Council meeting held on 25 January 2017 (as circulated) be confirmed
as a true and accurate record of the meeting.
Crs Isaacson/Christison Carried
|
11. Any Matters Arising from the Minutes not
otherwise dealt with in the Agenda
12. Community Boards and Community Committees
Reports
|
12.1
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Dannevirke Community Board
|
|
12.1.1
|
That the report
of the Dannevirke Community Board meeting held on 7 February 2017 (as
circulated) be received.
Crs
Johns/Hull Carried
|
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12.2
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Eketahuna Community Board
|
|
12.2.1
|
That the report
of the Eketahuna Community Board meeting held on 3 February 2017 (as
circulated) be received.
Crs
Johns/Hull Carried
|
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12.3
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Pahiatua On Track
|
|
12.3.1
|
That the report
of the Pahiatua On Track meeting held on 1 February 2017 (as circulated) be
received.
Crs
Johns/Hull Carried
|
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12.4
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Woodville Districts’ Vision
|
|
12.4.1
|
That the report
of the Woodville Districts’ Vision meeting held on 7 February 2017 (as
circulated) be received.
Crs
Johns/Hull Carried
|
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12.4.2
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Ferry Reserve
|
|
12.4.2.1
|
It is noted
that from 14 January to 7 February 1,450 vehicles stayed overnight at Ferry
Reserve, and the numbers using this facility will continue to be monitored.
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13. Reports
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13.1
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Application
for Extraordinary Connection to the Council’s Water Supply in Woodville
|
|
13.1.1
|
That this item of business be left to lie on the table until the
next Council meeting to enable the Mayor, Cr Johns and the Chief Executive to
meet with large extraordinary users of the Woodville water supply.
Mayor
Collis/Cr Christison Carried
|
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13.2
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Unformed Paper Road Between State Highway 2 and 56
Old Coach Road
|
|
13.2.1
|
The property owner Mrs C A Nagel and her
legal advisor Simon Ogilvie attended the meeting for this item of business.
|
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13.2.2
|
The Chief Executive outlined the plan
relating to the request on behalf of the property owner for stopping a
section of unformed road due to a building encroachment.
|
|
13.2.3
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Mrs Nagel confirmed as a condition of the
sale and purchase agreement to sell the property provision will be included
to ensure legal right of public access to the Makakahi River off Old Coach
Road is maintained via a gate and sign, thereby securing this arrangement in
perpetuity.
|
|
13.2.4
|
That the report from the Chief Executive dated 22 February 2017
concerning an unformed paper road between State Highway 2 and 56 Old Coach
Road (as circulated) be received, and
That the Council approve the
application on behalf of the property owner of 56 Old Coach Road to stop an
unformed road between their property and State Highway 2 as per the proposed
plan that enables public access to the Makakahi River, and
That the application is processed
under the appropriate legislative process with any of the Council’s
external costs being met by the applicants, and
That a pro-rata rate of land area
stopped and merged with the parent property be paid to the Council by the
applicants at the external valuation sought once confirmed by survey.
Crs
Johns/Hull Carried
|
|
13.3
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Six Months Performance Report for the 2016/2017 Year
|
|
13.3.1
|
The Chief Financial Officer and the
Finance Manager elaborated on the Council’s financial position and
performance as at the midway point of this financial year, and the variances
to the revenue and expenditure budgets.
|
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13.3.2
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Overall the outcome is favourable, and
progress with the capital budget is being made and a large portion of the
programme will be nearing completion by the end of the third quarter.
|
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13.3.3
|
Progress continues to be made with
managing the rates debtors by classifying them to categories based on risk
using internal resource and MWLASS debt management services.
|
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13.3.4
|
Total arrears owing as at 31 September
was $1,565,146, and this amount reduced to $1,315,844 as at 31 December
2016. For the six months $507,000 of rates arrears was collected.
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13.3.5
|
That the report
from the Chief Financial Officer dated 23 February 2017 concerning the six
months performance for the 2016/2017 year (as circulated) be received and
noted, and
That the Council note and approve
the capital project budgets variations as outlined in paragraph 5.3 of this
report.
Crs
Crispin/Hull Carried
|
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13.4
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Staff Report
|
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13.4.1
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Water Quality CRM’s
|
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13.4.1.1
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It is requested that consideration be
given to reporting water quality information regarding CRM’s received
by providing these details for each town’s water supply.
|
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13.4.2
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Alliance Trade Site at Dannevirke A
and P Show
|
|
13.4.2.1
|
The Alliance is congratulated on their
trade site at Dannevirke A and P Show.
|
|
13.4.3
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Renewals
|
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13.4.3.1
|
The Alliance is commended on the pavement
renewals work undertaken at River Road and Ormondville-Te Uri Road.
|
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13.4.4
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Woodville Swimming Pool
|
|
13.4.4.1
|
It is noted
that the Woodville Swimming Pool Committee has closed the community pool for
the season as the trained lifeguards are not available to continue working at
the facility.
|
|
13.4.5
|
Rankers Camping NZ App Statistics for
Tararua
|
|
13.4.5.1
|
Some of the Rankers Camping NZ
information for the district needs updating.
|
|
13.4.6
|
That the report
from the Chief Executive dated 23 February 2017 concerning an update on key
projects and items of interest to the Council (as circulated) be received.
Crs
Christison/Johns Carried
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14. Portfolio
Reports
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14.1
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Economic
Development/Marketing
|
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14.1.1
|
The Deputy Mayor reported that the
economic development/marketing portfolio holders will be meeting in the
future pending the appointment of a new Economic Development and Communications
Manager.
|
|
14.2
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One Plan
|
|
14.2.1
|
The Deputy Mayor reported that the
Environment Court hearing has been held regarding legal proceedings
concerning the Horizons Regional Council One Plan, and the decisions arising
from this challenge are awaited.
|
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14.3
|
Norsewood/Ormondville
|
|
14.3.1
|
The Deputy Mayor reported on the
following matters relating to Norsewood/Ormondville communities:
·
The Ormondville Rail Preservation Group Five
Viaducts Tour and Street Festival is held on 4 March 2017.
·
Norwegian Day celebrations are held in
Norsewood on 21 May 2017.
·
Norsewood Promotions Incorporated is
considering the feasibility of providing a dump station at Mathews Park
Domain to upgrade the facilities for freedom camping.
|
|
14.4
|
Creative
Communities New Zealand
|
|
14.4.1
|
Cr Isaacson reported there were small
attendances at the roadshows held around the district in February to assist
groups and individuals to understand the funding available from Tararua
District Creative New Zealand Grants Scheme.
|
|
14.5
|
Works Liaison
Committee
|
|
14.5.1
|
Cr Johns
reported that meetings are being arranged with large extraordinary users of
the Woodville water supply.
|
|
14.6
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Akitio/Pongaroa
|
|
14.6.1
|
Cr Christison reported that Akitio
Boating Club held a very successful and enjoyable annual fishing competition.
|
|
14.7
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Youth/Sport
|
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14.7.1
|
Cr Christison
reported that the burnout night for youth held at his property was very
successful, with $800 raised by the Dannevirke Community Crew for the local
Relay for Life team.
|
|
14.7.2
|
A resource consent application is to be
made for this activity to occur on an ongoing basis, and coordinated in
liaison with involvement of Dannevirke youth.
|
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14.8
|
Weber/Wimbledon/Herbertville
|
|
14.8.1
|
Cr Crispin is to submit a CRM to report a
safety matter relating to trees in the Wimbledon Valley area needing
attention as they are causing concerns relating to encroaching on road
visibility.
|
|
14.9
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Pahiatua Town Centre Upgrade
|
|
14.9.1
|
Cr Hull reported that planning for the
Pahiatua town centre upgrade is progressing through discussion on branding.
|
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14.10
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Community Relations
|
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14.10.1
|
Cr Hull and the Mayor attended the
Rangitane Tu Mai Ra Trust bus tour on sites of significance and future
significance to them relative to their Treaty of Waitangi settlement redress
from the Crown.
|
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14.10.2
|
Cr Hull reported she had also attended a
community response forum.
|
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14.11
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Makuri
|
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14.11.1
|
The Mayor
reported she had attended the Makuri Trail Ride, and this event provided a
good opportunity to engage with their community.
|
15. Mayoral Matters
|
15.1
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Appointments
|
|
15.1.1
|
That the
following appointments are made arising from a review by the Mayor following
the by-election for a further South Ward Councillor:
·
Economic development/marketing portfolio
- add Cr A K Franklin
·
Youth/sport portfolio - add Cr A K
Franklin
·
Pahiatua On Track liaison representative
- change to Cr A K Franklin
·
Pahiatua town centre upgrade Council
liaison representative - Cr S A Hull
Mayor Collis/Cr Johns Carried
|
|
15.1.2
|
The youth/sport portfolio holders are to
consider appropriate options and opportunities to engage with youth.
|
16. Items
not on the Agenda
|
16.1
|
Nil
|
|
16.2
|
The meeting adjourned at 3.25 pm for
afternoon tea, and resumed at 3.40 pm.
|
|
17.
|
Public
Excluded Items of Business
|
|
17.1
|
That the public be
excluded from the following parts of the proceedings of this meeting, namely:
Metered
water charge write-off requests
Abandoned land properties
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48 (1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follow:
|
General
subject matter to be considered
|
Reason for
passing this resolution in relation to each matter
|
Ground(s)
under Section 48(1) for the passing of this resolution
|
|
Metered water charge write-off requests
|
To protect the privacy of natural persons
|
Section (1)(a)(i)
|
|
Abandoned land properties
|
To protect the privacy of natural persons
|
Section (1)(a)(i)
|
This resolution is made in
reliance on Section 48 (1) (a) of the Local Government Official Information
and Meetings Act 1987 and the particular interest or interests protected by
Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as follows:
s7(2)(a) The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
s7(2)(a) The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
Crs
Christison/Isaacson Carried
|
|
17.2
|
Metered Water Charge Write-off Requests
|
|
17.2.1
|
That the report
from the Chief Financial Officer dated 22 February 2017 concerning metered
water charge write-off requests (as circulated) be received, and
That
the Council agree to remit 75% of the additional charges as proposed in
paragraph 6 of this report relating to invoices for water charges incurred as
the result of leaks in the properties water pipelines, and
That the Council emphasise to the
property owners their responsibility to ensure the water supply lines remain
intact, and they must proactively implement steps to prevent and find leaks
prior to discovering them.
Crs Crispin/Hull Carried
|
|
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17.3
|
Abandoned Land Properties
|
|
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17.3.1
|
That the report from the Chief Financial Officer dated 22 February
2017 concerning abandoned land properties (as circulated) be received
and noted with regard to the process implemented by staff as part of managing
and pursuing this debt.
Crs Hull/Christison Carried
|
|
|
|
|
|
|
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17.4
|
That open meeting be resumed.
Crs Benbow/Johns Carried
|
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17.5
|
That the decisions taken with the public excluded be confirmed in
open meeting.
Crs Benbow/Johns Carried
|
There being no
further business the Mayor thanked those present for their attendance and
contributions, and declared the meeting closed at 4.00 pm.
____________________________
Mayor
Dannevirke Community Board
Minutes of a meeting of
the Dannevirke Community Board held in the Council Chamber, 26 Gordon
Street, Dannevirke on Monday 6 March 2017 commencing at 1.00 pm.
1. Present
Board Members W R Macdonald
(Chairperson), P F Walshe (Deputy Chairperson),
T J Hynes and K P Spooner.
In Attendance
Mr R Taylor - Governance
Manager
Mr A Frith - Dannevirke
High School
1.1 The
Chairperson welcomed Dannevirke High School Community Prefect Alex Frith to the
meeting.
2. Apologies
|
2.1
|
That an
apology be sustained from Cr C J Isaacson for non-attendance at the meeting.
Walshe/Hynes Carried
|
3. Public
Forum
4. Personal
Matters
5. Notification
of Items Not on the Agenda
|
5.1
|
The following
matter is notified as an item of general business not on the agenda for
discussion at today’s meeting:
- Uninhabited
derelict houses
|
6. Confirmation
of Minutes
|
6.1
|
That
the minutes of the Dannevirke Community Board meeting held on 7 February
2017 (as circulated) be confirmed as a true and accurate record of the
meeting.
Hynes/Spooner Carried
|
7. Matters
Arising from the Minutes
|
7.1
|
Victoria Avenue Landscaping (Item 7.1)
|
|
7.1.1
|
Residents with concerns or views
regarding landscaping in Victoria Avenue (where trees were removed) have been
informed the option is available to address the Council and/or the Board to
speak on this matter.
|
|
7.2
|
Pensioner Housing
(Item 7.2)
|
|
7.2.1
|
The Council is to reassess its intention
for pensioner housing through the next Long Term Plan, and in the meantime
has deferred implementing its previous decision to exit from providing this
service.
|
|
7.2.2
|
Further details of the approach to be
taken next financial year will be outlined in conjunction with the 2017/2018
Draft Annual Plan that Council is to consider at its meeting on 29 March
2017.
|
|
7.3
|
Community Cycle/Walkway Project (Item 15)
|
|
7.3.1
|
The Alliance responded to the CRM
received to spray and weedeat the community cycle/walkway area, and has
arranged to undertake this work.
|
|
7.4
|
High Street Trees
(Item 14.3)
|
|
7.4.1
|
The trees in High Street have been pruned
by Treesmart, and consideration is to be given to establishing a regular
cycle to maintain their appearance.
|
|
7.5
|
Fireworks (Item
14.2)
|
|
7.5.1
|
It appears that instances of fireworks
regularly being let off on the east side of town late at night or in the
early hours of the morning have ceased.
|
|
7.6
|
Noise Control
(Item 14.1)
|
|
7.6.1
|
Details from the CRM system for reporting
after-hours complaints relating to excessively loud and noisy stereos use
have been provided to the Deputy Chairperson.
|
|
7.7
|
Community Boards Conference (Item 12)
|
|
7.7.1
|
The Deputy Chairperson is not attending
the biennial Community Boards Conference held in Methven from 11 to 13 May
2017.
|
8. Tararua District Council Report
|
8.1
|
That the report of the Tararua District Council meeting held on 1
March 2017 (as tabled) be received.
Spooner/Walshe
Carried
|
9. Reports from Board Representatives
Appointed to Organisations and Assigned Responsibilities
|
9.1
|
Tararua Community Youth Services
|
|
9.1.1
|
Board Member Hynes reported that Eastern
Institute of Technology is running in conjunction with Tararua Community
Youth Services a further building and carpentry training course for fourteen
students. This involves building a cottage through Tumu Timbers.
|
|
9.1.2
|
Funding is being sought to replace two
vehicles in Dannevirke and Pahiatua, with an approach made to Pahiatua On
Track to seek financial assistance and an application form obtained for the
Board’s General Assistance Grants Scheme.
|
|
9.1.3
|
A meeting has been held with the Mayor
and Chief Executive to request the lease of the Carnegie Community Centre is
rolled over for a further period of twelve months.
|
|
9.2
|
Dannevirke Chamber of Commerce
|
|
9.2.1
|
Board Member Hynes reported that
Dannevirke Chamber of Commerce is considering its programme for 2017, and has
arranged a business after fives meeting at Amalgamated Packaging.
|
|
9.2.2
|
The appointment of the new Economic
Development and Communications Manager is eagerly awaited with interest by
Dannevirke Chamber of Commerce.
|
|
9.3
|
Dannevirke and Districts A and P
Association
|
|
9.3.1
|
Board Member Spooner reported that
Dannevirke and Districts A and P Association is pleased with the outcome of
this year’s A and P Show.
|
|
9.4
|
Dannevirke Brass Band
|
|
9.4.1
|
Board Member Spooner attended a meeting
of Dannevirke Brass Band, and they continue their commitment to performing at
community events and marching in parades.
|
|
9.5
|
Tararua District Road Safety Group
|
|
9.5.1
|
The Deputy
Chairperson reported on the Tararua District Road Safety Group meeting held
on 28 February 2017, and this includes reference to the following matters:
·
There were four fatal road traffic accidents
on roads in the district.
·
Work is progressing well on upgrading the
Saddle Road, and driving this route only takes five to eight minutes longer
than using the Manawatu Gorge.
·
The South School pedestrian crossing may need
to be relocated.
|
|
9.5.2
|
The Deputy Chairperson requested the
Alliance is asked to consider as a courtesy its staff leave a card in
residents letter boxes to advise when significant works occur near their
property.
|
|
9.6
|
Dannevirke
Information Centre Management Committee
|
|
9.6.1
|
The Chairperson reported that the
Dannevirke Information Centre Management Committee existing contract with the
Council has expired, and they are in the process of considering its further
renewal and the annual funding grant they receive.
|
|
9.6.2
|
Their financial
position relating to the operation of the Dannevirke Information Centre is
satisfactory with regard to covering costs.
|
|
10.
|
Correspondence
|
|
10.1
|
That the correspondence as listed be received.
(a) Dannevirke
A and P Association
9 February 2017
Re:
Thanks for financial assistance to support the 2017 A and P Show
(b) Mayor
Tracey Collis
Re:
Invitation to presentation of Tararua civic honour to Bob Dresser
Walshe/Hynes Carried
|
|
10.2
|
Civic Honour
Presentation
|
|
10.2.1
|
The
Chairperson, Deputy Chairperson and Board Member Hynes will attend the
presentation of a Tararua civic honour to Bob Dresser held on 14 March 2017
at 2.00 pm in the Hub.
|
|
11.
|
Request for a Pedestrian Crossing on Allardice
Street
|
|
11.1
|
The Board agree there is a need to
improve safety for pedestrians on both sides of Allardice Street at its
intersection with High Street.
|
|
11.2
|
Acknowledging this situation the Board in
response to the CRM request forwarded by the Alliance for comment recommend
the feasibility of providing a pedestrian crossing at the following locations
is assessed:
·
Allardice Street between Forge Restaurant and
Police Museum
·
Allardice Street between For Farms For Homes
and Arigato Mums Sushi Restaurant
|
12. Chairman’s
Remarks
13. Items
not on the Agenda
|
13.1
|
Uninhabited Derelict Houses
|
|
13.1.1
|
The Deputy Chairperson
expressed concern regarding instances of uninhabited derelict houses in
Dannevirke causing a potential hazard to public safety and an environmental
eyesore.
|
|
13.1.2
|
The Governance
Manager advised the Council is presently undertaking a District Plan change
that includes new powers to deal with situations of both derelict buildings
and vehicles.
|
|
13.1.3
|
Once the process of considering
submissions is complete and the District Plan change is approved the Council
will have the ability to improve environmental management relative to this
matter.
|
14. Dannevirke
Multiuse Venue
|
14.1
|
It is noted
that the community driven committee seeking a multiuse sports facility in
Dannevirke has considered the feasibility study they commissioned from Opus Consultants.
|
|
14.2
|
The consensus of the committee is that
they should look to develop Anderson Park (the present sports centre complex)
as a multiuse venue.
|
15. Electric
Vehicle Charging Stations
|
15.1
|
Electric vehicle charging stations are
being considered for installation in the district during the 2017 calendar
year.
|
16. Youth
|
16.1
|
Dannevirke youth are working in
conjunction with Cr Christison to oversee and ensure the safe use of the
burnout pad at his property.
|
|
16.2
|
A resource
consent application is to be made regarding this activity occurring on an
ongoing basis, and coordinated through their group (Dannevirke Burnouts Club)
formed for this purpose.
|
17. Alliance
Group Dannevirke Plant
|
17.1
|
The Alliance Group is investing $10.6 million
to upgrade its Dannevirke plant, and this is very pleasing in terms of their
commitment to maintain and develop the presence and contribution of this
significant industry.
|
18. Dannevirke
High School
|
18.1
|
Dannevirke
High School prefects are directing their attention to work on the truancy
issue around town.
|
There being no further business the
Chairperson thanked those present for their attendance and contributions, and
declared the meeting closed at 1.50 pm.
____________________________
Chairperson
Eketahuna Community Board
Minutes of a meeting of the Eketahuna
Community Board held in the Eketahuna War Memorial Hall, corner of Jones Street
and State Highway 2, Eketahuna on Friday 3 March 2017 commencing at 10.05 am.
1. Present
Board Members C C Death
(Chairperson), S E Shannon (Deputy Chairperson), D F Eagle
and P Wilson.
In
Attendance
Mrs T H Collis - Her
Worship the Mayor (from item 6.7)
Mr R Taylor - Governance
Manager
Others as indicated
for specific items of business
2. Apologies
|
2.1
|
That an apology be sustained from
Cr A J Thompson for non-attendance at the meeting, and the apology be
received from Mayor T H Collis for lateness to the meeting.
Eagle/Shannon Carried
|
3. Personal
Matters
4. Notification
of Items Not on the Agenda
|
4.1
|
The Chairperson advised that Bridget
Wellwood will attend the meeting at 11.00 am regarding the item of
business concerning the Eketahuna/Mellemskov Museum makeover.
|
|
4.2
|
The Chairperson notified as an item of
general business not on the agenda Hamish Adie will attend the meeting at
11.15 am to speak on the Tararua College CACTUS programme.
|
5. Confirmation
of Minutes
|
5.1
|
That the minutes of the Eketahuna
Community Board meeting held on 3 February 2017 (as circulated) be
confirmed as a true and accurate record of the meeting.
Eagle/Wilson Carried
|
6. Matters
Arising from the Minutes
|
6.1
|
Painting of
Eketahuna War Memorial Hall (Item 20.2)
|
|
6.1.1
|
The Community Assets and Property Manager
has been advised of the preferred colours to paint the Eketahuna War Memorial
Hall.
|
|
6.2
|
Family Violence is not OK Sign (Item 6.5)
|
|
6.2.1
|
It has been
decided not to proceed with the proposal to locate a large family violence is
not OK sign in the area of the town cart site.
|
|
6.2.2
|
The intention now is to situate smaller
signs in appropriate places within the Eketahuna community and undertake a
leaflet drop.
|
|
6.3
|
Eketahuna War Memorial Remembrance
Site (Item 6.1)
|
|
6.3.1
|
That the Board
has requested the road reserve by the Eketahuna War Memorial remembrance site
is excluded as a place where election signs could be erected, and it
recommend the following alternative location is made available for this
purpose at the southern entrance to town:
·
North of the Kiwi directly left of the
driveway, and not within 20 metres of the Kiwi welcome sign
Death/Wilson Carried
|
|
6.4
|
Eketahuna Swimming Baths Upgrade
2017/2018 (Item 8)
|
|
6.4.1
|
The Chairperson and Deputy Chairperson
are to attend a meeting of the Eketahuna Swimming Baths Committee on 28 March
2017 at 7.00 pm to discuss the proposed position of the entrance to this
facility.
|
|
6.5
|
Eketahuna Art Group Donation (Item 10)
|
|
6.5.1
|
The
Chairperson checked the Eketahuna Community Centre sound system with the Community
Assets and Property Manager and found it is fit for purpose.
|
|
6.5.2
|
The
Chairperson will contact Margaret Parsons to advise the existing sound system
arrangement is satisfactory, and suggest the Eketahuna Art Group consider
other alternative projects they may wish to support with the donation of
funding.
|
|
6.6
|
Eketahuna
Express (Item 12.1)
|
|
6.6.1
|
The Eketahuna Our Town Committee agree
there is an opportunity for the town to capitalise on the annual Eketahuna
Express excursion visit, and they will consider this matter at their next
meeting.
|
|
6.6.2
|
Mayor T H
Collis entered the meeting at 10.20 am.
|
|
6.7
|
EquiP Training Workshop (Item 16)
|
|
6.7.1
|
The Deputy
Chairperson advised the date of the EquiP training workshop she is attending
has changed to 22 May 2017.
|
|
6.8
|
Consultation
with Tangata Whenua (Item 9.8)
|
|
6.8.1
|
The Mayor is
intending to arrange a Council workshop regarding governance and the Treaty
of Waitangi, and Community Boards and Community Committees members will be
invited to attend.
|
|
6.8.2
|
The proposed
date of the workshop is 19 April 2017, with a venue to be determined.
|
|
6.8.3
|
Through this
workshop the opportunity is available to ask questions about consultation
with Tangata Whenua, and when and who should be contacted in relation to
community projects and decision-making.
|
|
7.
|
Tararua District Council Report
|
|
7.1
|
That the report
of the Tararua District Council meeting held on 1 March 2017 (as tabled) be
received.
Eagle/Death Carried
|
8. Reports from Board Representatives
Appointed to Organisations and Assigned Responsibilities
|
8.1
|
Tararua District Road Safety Group
|
|
8.1.1
|
The
Chairperson reported on the Tararua District Road Safety Group meeting held
in Dannevirke on 28 February 2017, and this includes reference to the
following matters:
·
It is disappointing that the Police and New
Zealand Transport Agency representatives did not attend the meeting.
·
There was a nose to tail incident at the
pedestrian crossing in Eketahuna, and the Chairperson and Regional Road
Safety Coordinator intend to observe this locality relative to safety.
·
This will assist in collating information to
support a request to New Zealand Transport Agency to consider the speed
vehicles are travelling approaching the southern entrance to town, and
providing a 70 kilometre per hour sign on State Highway 2 prior to reaching
the War Memorial Hall.
·
Work is progressing well on upgrading the
Saddle Road, and driving the route only takes five to eight minutes longer
than using the Manawatu Gorge.
·
There is a safety issue on Mangaone Valley
Road regarding an inadequate culvert by Graham and Julie Moody’s
property causing drainage concerns, with a satisfactory outcome not achieved
through submitting CRM’s. The Mayor agreed to refer this matter
as a subject on the agenda for discussion at the next Works Liaison Committee
meeting.
|
|
8.2
|
St John Ambulance Area Committee
|
|
8.2.1
|
Board Member
Eagle reported that a building development committee has been established to
progress and implement the plan for a new Pahiatua St John Ambulance Station.
|
|
9.
|
Eketahuna/Mellemskov
Museum Makeover
(brought forward on the agenda)
|
|
9.1
|
Bridget
Wellwood (Eketahuna and Districts Early Settlers Museum Society Chairperson)
advised Heritage Rescue (Choice TV) is intending to come to Eketahuna from 20
to 24 March 2017 to produce a one hour documentary on the makeover of the
museum.
|
|
9.2
|
It is
expected there will be a film crew (approximately 15 people) and a team of
community volunteers at the museum during that week, with the big project
reveal proposed to be held on 24 March 2017. Bridget Gallagher is the
presenter (from Time Team - a BBC archaeology show).
|
|
9.3
|
The Heritage
Rescue team bring museum experts, designers and a crew of helpers to
undertake the makeover, with them already visiting this week to provide paint
and directions to local volunteers renovating the interior space of the front
exhibition room.
|
|
9.4
|
The Eketahuna
Community Centre Supper Room is booked during the period of the makeover, and
will be used to set up a tea and coffee station to show the film crew some
country hospitality and provide an office/workroom for all those involved.
|
|
9.5
|
This is a
wonderful opportunity to showcase the Eketahuna community in a really
positive way resulting in an enhanced museum, and the Board is requested to
consider granting financial assistance to offset the cost of hiring the
Eketahuna Community Centre Supper Room.
|
|
9.6
|
That the Board
grant the sum of $225.00 from its discretionary funds to cover the cost of
hiring the Eketahuna Community Centre Supper Room to support the
Eketahuna/Mellemshov Museum makeover project.
Eagle/Wilson Carried
|
|
10.
|
Tararua College
CACTUS Programme
|
|
10.1
|
Hamish Adie
(Youth Aid Officer for southern Tararua Police area) spoke on the Tararua
College CACTUS programme to be undertaken in term two, and starting on 8 May
2017.
|
|
10.2
|
CACTUS
(combined adolescent challenge training unit and support) is a programme of
physical training and mental development designed to extend a young
person’s mind and strengthen their capability.
|
|
10.3
|
The eight
weeks course gets progressively more physically demanding, and finishes at
the conclusion of this period with a graduation for those successfully
completing the challenge and the longest day.
|
|
10.4
|
During the
longest day participants will achieve physical goals as an individual and
team member with the objective of instilling discipline both of mind and
body.
|
|
10.5
|
The programme
is designed to mentor youth, build team cohesion, spirit and an awareness of
their ability to achieve beyond personal expectations.
|
|
10.6
|
Its emphasis
and intention is directed to developing discipline and teamwork leading to
providing life skills for the future, and the programme is available to a
maximum of twenty-four youth from the southern part of the district.
|
|
10.7
|
CACTUS is run
by a group of committed members of the community who have skills that are of value
to the programme, and funding is required to support this youth development
initiative.
|
|
10.8
|
The Board
agreed to refer this item of business to be included on its next meeting
agenda, and the Chairperson will request Hamish Adie to submit an application
with financial details and suggested possible assistance that could be
contributed from the Eketahuna community.
|
11. Reports from Board Representatives
Appointed to Organisations and Assigned Responsibilities (Continued)
|
11.1
|
Chorus
Building Project and Eketahuna Swimming Baths Upgrade 2017/2018
|
|
11.1.1
|
The Board
agreed to arrange a public meeting on 4 April 2017 at 7.00 pm in the
Eketahuna Community Centre Supper Room to discuss the following matters:
·
Chorus building project concept plans
·
Eketahuna Swimming Baths upgrade concept plans
·
Colour of the giant Kiwi
|
|
11.1.2
|
The Deputy Chairperson will include an
item in the community newsletter to provide details of this meeting.
|
|
12.
|
Correspondence
|
|
12.1
|
That the correspondence
as listed be received.
(a) Kerry
and Loreen Cunningham
Re:
Eketahuna Camping Ground January report
(b) Mayor Tracey Collis
Re:
Invitation to presentation of Tararua civic honour to Bob Dresser
Eagle/Wilson Carried
|
|
12.2
|
Eketahuna
Camping Ground
|
|
12.2.1
|
The Deputy
Chairperson is to contact the Cunningham’s to ascertain what campers
are looking for when staying at the Eketahuna Camping Ground.
|
|
12.2.2
|
Through gaining an understanding of this
matter there could be potential for opportunities to consider options to
offer visitors some country hospitality, thereby providing a further
attraction as part of their time in Eketahuna.
|
|
12.3
|
Civic Honour
Presentation
|
|
12.3.1
|
The
Chairperson will attend the presentation of a Tararua civic honour to Bob
Dresser held on 14 March 2017 at 2.00 pm in Dannevirke.
|
|
13.
|
Anzac Day
|
|
13.1
|
Board Member Wilson and the Chairperson
outlined the intended arrangements for the Anzac Day civic ceremony held in
Eketahuna.
|
|
13.2
|
The New
Zealand Army 10th Transport Company from Linton shall undertake a
tree planting ceremony at the Eketahuna War Memorial Hall.
|
|
14.
|
Eketahuna Town Centre Upgrade
|
|
14.1
|
Board
members note and accept the concept plan for stage 2 Bridge Street
intersection corner project by the Eketahuna Service Centre/Library building.
|
|
14.2
|
The Deputy
Chairperson is to meet the project team next week to discuss this matter, and
the commencement of this work is weather dependent.
|
|
14.3
|
The type of
trees to be planted and the placement of seating within that area are to be
considered, and board members suggestions are invited.
|
|
14.4
|
Discussion
is to occur with the owner of the Keinzley Agvet building to decide what may
be done to enhance the appearance of that corner.
|
|
14.5
|
Proposed options noted for consideration
could be images of rural scenes depicted on the building and/or creating a
water feature.
|
15. Chairman’s
Remarks
16. Items
not on the Agenda
|
16.1
|
Refer to the item set out in section 10
of these minutes.
|
There being no further business the
Chairperson thanked those present for their attendance and contributions, and
declared the meeting closed at 12.37 pm.
____________________________
Chairperson
PAHIATUA
ON TRACK INCORPORATED
Minutes
of the Pahiatua On Track Incorporated meeting held in the Pahiatua Service
Centre Chamber, 136 Main Street, Pahiatua on Wednesday 1st March 2017
commencing at 5.30 pm.
1. Present
Committee
Members L Powick (Chair), Michelle Rankin (Secretary), Brett MacDougall (Deputy
Chair), John Arends (Treasurer), Rhys Punler and Mayor Tracey Collis, Cr
Shirley Hull and Cr Alison Franklin.
Members of the Public
Ann
Marie Bengston
2. Apologies
2.1 Jared Brock, Gerry
Parker, Nigel Shaw
3. Notification of Items Not on the Agenda
3.1 Nil
4. Personal Matters
4.1 Nil
5. Confirmation of Minutes
5.1 That
the minutes of the Pahiatua On Track meeting held on 1st February 2017 (as
circulated) be confirmed as a true and accurate record of the meeting.
Louise/Rhys
Carried
6. Matters Arising
6.1 Mayor
Tracey Collis will speak with Gerry to discuss what support he needs to proceed
with the bridge to the brewery walking track. This includes a discussion
around a long term plan and to determine what Council resources are needed to
help put a strategy in place for all areas intending to put in walkways.
6.2 Louise
made reference to the ownership of the grant application for CACTUS. As
this programme is for Tararua College students the new principal feels this is
a college programme run with assistance from Bluelight. There has been a
discussion with Hamish Adie to clarify this matter.
6.3 Louise
has emailed Louise Cooper at Council to request a meeting with Department of
Conservation, Council and Pahiatua On Track to discuss the memorandum of
understanding presented for Carnival Park bush area. No response has been
received to date so this will be followed up.
7. Tararua District Council Report
No minutes were circulated before this meeting.
Mayor Tracey Collis gave an overview from
the Council meeting held earlier in the day. The following
appointments were made arising from a review by the Mayor following the
by-election for a further South Ward Councillor:
· Pahiatua On Track liaison representative - change to Cr A K
Franklin
· Pahiatua town centre upgrade Council liaison representative
- Cr S A Hull
The Mayor also gave an update regarding the current
situation and where Council are at with the installation of the Kliptanks.
8. Correspondence Inwards
· NZ Post account
· Aon Insurance commercial policy renewal advice
· Council events calendar for 2017
· Email from Cr Shirley Hull regarding the by-election
That the inwards
correspondence be received.
Louise/Michelle
Carried
8.1 Cr
Shirley Hull is seeking clarification on responsibilities between
Community Boards/Community Committees and Council. Mayor Tracey Collis
will meet with all groups to discuss and review current contracts in place
between both parties.
8.2 All
Community Boards and Community Committees are invited to attend a workshop on
Wednesday 19th April 2017 on governance and the Treaty of Waitangi.
9. Financial Report John Arends
9.1 Accounts to be passed for payment:
MacDougall’s
$585.24
Blackmores $230.00
NZME $1275.09
B Dickson $9950.38
Crisp Graphics $2167.75
NZ Post $175.00
Aon
Insurance $1923.88
That the
financial report be adopted.
John/Brett
Carried
10. Discretionary Grants
10.1 That
Pahiatua On Track approve the application made by Madi Hartley-Brown to
represent New Zealand in road cycling in the Oceania Road Cycling Champs held
in Canberra, Australia, and that a donation of $500.00 be granted.
Brett/John
Carried
11. Portfolio Reports
11.1 Roading
Nigel
Shaw
The approval documents from New Zealand Transport Agency and Police
to relocate the family violence is not OK sign have been sent with the
application to Nicole McPeak.
11.2 Wheel Park Jared
Brock
The
give a little fund has been started with $1300 currently in the kitty. An
application has been submitted to Trust House, with a response yet to be
received. Stage three is under way, with good progress and feedback so
far.
11.3 Town Centre Upgrade/Main Street
The Christmas
lights are finally down and the flags are up. There is a small amount of
maintenance required on lights and flagpoles to finish the job.
I
will be attending the Council right track workshop in March. This
workshop is an opportunity to collaboratively discuss and identify some of the
challenges that might be faced during the project and key risks, and steps
needed to proactively manage them. It is also an opportunity to be involved in
the planning stage of this important project.
The
workshop will consider:
· who the stakeholders are
· what risks might be involved in the project
· what is wanted and needed from doing this
project
· what the key steps are to the project
· what success looks like with regard to this
project
11.4 Explore
Pahiatua
Louise Powick
The website is currently under way. Julie
Shaw has taken on the administration role for social media. Traci Wheeler
has been engaged as editor for the community newsletter.
11.5 Harvard
Plane John
Arends
The
plane is compliant with regulations, but John is now looking at adapting the
slide as there are still complaints from the public.
11.6 Swimming
Pool Louise
Powick
This
project has been taken off the Council’s Annual Plan 2017/2018.
This will give members of this committee more time to continue with their
investigations. The new principal at Tararua College would like to
discuss all options regarding their swimming pool. Mayor Tracey Collis
will meet with Jon.
11.7 Civil Defence
There is a
meeting on Monday 6th March 2017 at 6.30 pm. All are welcome to attend.
12. Items Not on the Agenda
12.1 Heritage
Rescue
Top
Shelf Productions are coming to Pahiatua to do a makeover of the
Polish/Military Room at Pahiatua Museum. They are here for the week, and
there will be a reveal on Friday 3rd March 2017 from 2.00 pm to 4.00 pm and all
are welcome to attend. There is a bus load of Polish people coming from
Wellington including the Polish ambassador. Michelle will organise finger
food and refreshments for Friday.
12.2 Youth
Centre
There
are a few jobs required to be done at the Youth Centre. Vinyl needs
replacing in the hallway and toilet where alterations have been
completed. There has been an ongoing issue with a leak in the storage
room. A price is required to fix the internal guttering and repair the
ceiling. John and Louise will talk to contractors concerning this matter.
The
meeting closed at 7.25 pm.
______________________________________
Chairperson
Minutes of a meeting of Woodville
Districts’ Vision held in the Woodville Sports Stadium Supper Room on
Tuesday 7 March 2017 commencing at 7.00 pm.
PRESENT
G Murray, P McCool, A Devonshire, K McIntyre, D Pretty, Cr P Johns,
C Archer, M M Oulaghan (Secretary), R Winter (Chair)
APOLOGIES
S McLeod, B Hutton
PREVIOUS MEETING
That the
minutes of the Woodville Districts’ Vision meeting held on 7 February
2017 be accepted as a true and accurate record.
K McIntyre/G
Murray Carried
MATTERS ARISING
Nil
CORRESPONDENCE
Inwards
· Letter
of thanks from Dannevirke Brass Band Inc. for the donation of $100 for playing
at the Christmas parade
Outwards
· Letter of thanks to Woodville Lions Club regarding Picnic in the
Park support
· Letter of thanks to Joy Kopa for Christmas decorations
· Letter of thanks to Philip Hartridge for children’s train at
the Christmas parade
· Letter to Ferry Reserve Domain Board regarding flooding
signage/additional toilet
· Letter to Horizons Regional Council regarding Ferry Reserve flooding
signage
That the correspondence be accepted.
M M Oulaghan/K McIntyre Carried
REPORTS
Treasurer’s Report
The February financial report is
tabled. All-inclusive the total funds held are $59k.
That the Treasurer’s report be accepted.
P McCool/P Johns Carried
Tararua District Council
Report
Cr P Johns
Water
Communication
is continuing with extraordinary water users on the town supply to let them
know restrictors will be installed to limit their daily usage. There has
been a positive response.
Ferry
Reserve
Council are looking at options to install an additional toilet
at Ferry Reserve.
Swimming
Pool
The swimming
pool was late opening this season due to the delay with installing the new
filtration equipment and treating the water. Several people have
indicated an expression of interest for operating the pool next season.
Options will
continue to be explored for adults swimming, possibly using the Woodville
School swimming pool. A survey is needed to ascertain what is required by
the community. Woodville Lions Club donated a significant amount of money
when the Woodville School pool was covered, and this contribution needs to be
noted when considering community use.
Library
and Service Centre/i-Site Building
Renovations
are continuing in the new building, with the shift anticipated in May.
Potentially work is on target to achieve completion by this date. The
vacant building may still need strengthening; however there is currently debate
as to the rules for this. The community is still charged with putting a
business case to the Council.
Events and Promotions
Picnic
in the Park
The date for next year’s event is still unable to be
confirmed.
Christmas
Parade
The next parade will be held on 9 December 2017.
Anzac
Day
This matter is to be further discussed at the April meeting.
Gottfried
Lindauer Arts Trail (Walkway)
A meeting is
still to be confirmed with the New Zealand Transport Agency, KiwiRail and the
Council.
Lindauer
Report
The Lindauer report is tabled.
APPLICATIONS
Nil
GENERAL BUSINESS
Events
Centre
Cr Johns
tabled plans for the Events Centre. Its capacity is approximately 250
people, and this will be partitioned so that there can be several meeting
areas. There will be French doors going out to a patio area looking at
the park with paving and tables, so that when that part is used in the future
there will be in/out flow. Currently this project is out for
pricing with Quantity Surveyors, and all associated costings can then be
included to seek the required funding. Confident the necessary funding
will be attained.
Tararua
District Road Safety Group
A meeting was held in February,
with five issues discussed.
1. One space outside Four
Square has not been painted out properly and is still being used.
2. The Alliance
coordinator of the Road Safety Group has left, and consequently some key people
were not at the meeting.
3. There are issues with
trucks turning at the intersection of Vogel and McLean Streets.
4. Road west to the gorge.
5. Papatawa
School give way sign.
Speed zones
west of town were discussed. In the rural buffer zone explore options
such as speed cameras and visual barriers to clearly identify speed zones
(large pink area on road at the 50km mark). Explore the option of making
Ormond Street south one way and providing additional parks. Possibly
erect ‘P’ signs. This would be good for businesses to be more
supportive.
Signs
Welcome to
Woodville signs are still with Council regarding resource consent. It is
disappointing thus far there has been no action or support from Council for
erecting these signs.
Ferry Reserve
Numbers previously
reported were not accurate. From 1 January through to 7 March there have
been 438 certified camper vehicles and 800 non certified camper vehicles.
As there is
no further business the meeting closed at 8.24 pm.
Date of next meeting is Tuesday 4 April 2017.
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Date
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:
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21 March 2017
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|
To
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:
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Mayor and
Councillors
Tararua
District Council
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|
From
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:
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Malcolm Thomas
Strategy and
Policy Adviser
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|
Subject
|
:
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Pensioner
Housing
|
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Item No
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:
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11.1
|
1. Reason
for the Report
1.1 To
seek Council approval to include the following decisions in the 2017/18 Annual
Plan:
· defer selling the units that
was resolved as part of the 2015 Long Term Plan and signal further consultation
on this matter in the 2018 Long Term Plan,
· increasing the rents for
pensioner housing and tenancy contribution flats,
· fund the installation of heat
pumps to all units and upgrade some of the oldest units in Eketahuna and
Woodville as tenancies are vacated,
· provision for
a 0.5 FTE position in the 2017/18 Annual Plan budgets to properly administer
the portfolio and support the tenants, and
· change the policy for rentals to remove the maximum limit of 80% of
market rent.
2. Background
2.1 Council
owns 67 one-bedroom housing units for the purpose of providing affordable, safe
and well maintained housing for older residents who have limited income.
In recent years Council has sold units in Ormondville, Norsewood and Dannevirke
in response to a lack of demand, and/or a need for expensive renewals.
2.2 The
units have a rateable value of:
|
|
Pensioner
1 bed units
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2 Bed Tenant
Contribution flats
|
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Number
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67
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12
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Age
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1960’s to
1980’s
|
1980’s
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|
Capital Value (2014)
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$3.83 million
|
$1.08 million
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Land Value (2014)
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$0.67 million
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|
2.3 Council
has owned these units for many years, with some built in the 1960’s (the
Hovding Court units recently sold were 1950’s). Council has always
struggled to receive sufficient rental income to cover maintenance costs and
depreciation for future renewals. As a result, the units are tidy, but in
some cases need significant upgrades to meet current needs.
2.4 In
the 2015 Long Term Plan (LTP) process Council consulted on the options for
pensioner housing, with a preferred option to sell the units to a registered
Community Housing Provider (CHP). Submissions were evenly split on the
options.
2.5 Council
revised this decision to include any reputable social housing provider in
2016. During 2015/16 little progress was made on the sale process due to
staff changes and continued uncertainties with government policy.
2.6 In
addition, there are 12 tenancy contribution two bedroom units that were
intended to help low income residents seeking to downsize their housing to stay
in the district. Under Council’s adopted fees and charges, a tenant
would pay Council 75 per cent of the capital value (refundable on ending the
tenancy), and a weekly rental of $51. Council pays rates, insurance, lawn
mowing and maintenance (inside and outside), as well as carries out all
renewals. Council receives interest income on the capital contribution.
2.7 The
tenant contribution scheme historically has provided a small return to Council,
especially when interest rates were high.
2.8 In
recent years units have remained vacant for some time after tenancies were
ended. In September 2013 Council agreed to rent out two units to
pensioners and not seek another tenancy contribution. Council set a rent
of $134/week for renting these units in 2013/14. The rental level
has remained the same since then in Council’s fees and charges.
Council resolved in 2013:
That the Council
authorises the Manager Assets Group to approve a long-term tenancy agreement
with a tenant for this vacant tenancy contribution unit based on rental fees
set in the Council’s 2013/2014 fees and charges.
2.9 Recently
there were two more tenancy contribution units vacated.
Council considered a report on the issue at the Council meeting of
25 January 2017. Council resolved:
That the Council
authorises the Community Assets and Property Manager to approve long-term
tenancy agreements with pensioner tenants for the vacant tenant contribution
units based on rental fees to be set in conjunction with the work being
undertaken by the portfolio holders.
3. Options
and Discussion
3.1 Council
based the current decision to sell to a reputable social housing provider on a
series of assumptions that were current in 2014/15 in the lead-up to adopting
the 2015 Long Term Plan.
· Government policy –
Accommodation Supplement and Social Housing funding.
· Newly announced funding from
Ministry of Social Development to Community Housing Providers that would
directly subsidise rents similar to the Housing Corporation NZ policy.
· High vacancy in pensioner
units.
· Low private sector rental
levels and good availability.
· Rental levels not meeting
operating expenses and renewal needs over time.
· Difficulty and high costs to
build new units.
· Tararua
social housing need assessed for funding by Ministry of Social Development
(MSD) as very low demand.
3.2 Since
then a number of these funding assumptions have changed, while the rental
market in Tararua (and across New Zealand) has experienced very strong
demand.
3.2.1 Funding
for Community Housing Providers has a number of difficulties:
· Funding
for rental subsidies is not available for existing tenants, and
· Demand
for social housing is assessed as very low so very little funding for units
would be provided anyway.
3.2.2 The
likely result is that the ability of Community Housing Providers or
other social housing providers to pay anywhere near market value for the units
is severely constrained.
3.2.3 The
demand for lower priced rental units in Palmerston North and Manawatu has
increased over the last two years. There has been a sharp increase in the
waiting list for urgent social housing in Palmerston
North. Market rents across the region have spiked upwards and
Tararua has seen demand spill over from higher priced housing markets.
This has been further pressured by increases in net migration. The market rent
in Tararua for one bedroom units has increased by as much as $20 a week over
the last two years. The actual market value is hard to determine as there
is now virtually no rental units available in the market.
3.2.4 The
availability of housing in general, and affordable community housing in
particular, is now a key national issue. It is likely that a higher
proportion of the community would now favour retaining ownership of the
pensioner units.
3.2.5 The sale of 13
Hovding Court units has increased the housing funding reserve to $1.2 million,
and removed the most pressing needs for expensive renewals. As a result
the ongoing ability of the housing portfolio to remain self-funding has been
greatly increased.
3.2.6 Council had
lengthy vacancies in some units in 2015/16. In recent years Council has
loosened the criteria for residents to be eligible for renting the units in an
attempt to increase occupancy. During 2016/17 these vacancies have
reduced so that there is only one unit vacant (Eketahuna). There has been
a vacancy in Woodville and another in Dannevirke in the last month, but there
are suitable people on the waiting list for both these units. Occupancy
is currently at 98.5% and the rental income will be above budget for 2016/17.
3.3 Continue
Process to Sell, Rescind or Defer
3.3.1 Changes in the
assumptions have fundamentally changed the financial situation for the housing
activity. The increase in market rents give Council the option to
increase rents substantially while still providing below market rents.
This could put the activity in a position of long term sustainable
funding.
3.3.2 Council has a
resolution and a Long Term Plan project to sell the units. If Council
wishes to reconsider the future of pensioner housing this would best be done as
part of the 2018 Long Term Plan process. The issue is of community
interest and the activity is a significant asset as defined in the Local
Government Act 2002. If Council decided to rescind the decision to sell
immediately then that would require consultation and result in an amendment to
the Long Term Plan. This triggers a number of costs and processes.
There is insufficient time to meet these legal process requirements as part of
the 2017/18 Annual Plan process.
3.3.3 Council can
resolve to place the current project to sell on hold and consult again with the
community as a specific issue in the consultation document. This will
minimise costs, and give Council more time to see if government policy and
market demand changes again. Council effectively would defer any
decision until 2018.
3.3.4 Council
budgeted to receive $3 million income from the sale of the housing units over
the next two years. This capital payment was budgeted to increase general
reserves for the purpose of funding infrastructure investments district
wide. Deferring any sale process has a minor impact on funding costs as
interest rates are currently low. Council has a large credit balance in
general reserves that are not currently allocated to any specific project
funding.
3.4 Rental
Policy
3.4.1 Council policy
is that rents should not be above 80% of market, while also not exceeding 25%
of the national superannuation amount. Staff is assuming this means the
gross single payment. The policy was last reviewed prior to 2009.
3.4.2 Limiting rents
to 25% of income is relatively common for councils, and is based on historical
government policies and rents set for Housing Corporation tenants.
Further restricting rents to 80% of market rents places considerable barriers
to meeting Council’s Revenue and Financing Policy targets that the
activity is self-funding. Even with increased market rents this implies
rents cannot be raised to a level that covers operating costs including
depreciation.
3.4.3 If Council
decides to retain the activity and the current policy settings then additional
rates funding would be required to fund sustainably.
3.4.4 It is not
clear why Council has set the 80% of market rent limit - a search of policies
and previous Long Term Plans has not revealed any details. The
outcome Council is seeking is to provide appropriate and affordable housing to
low income older residents. The cap of 25% of super achieves this.
The only other requirement would be that Council rents are not above market
rents.
3.4.5 Council only
states this policy in the fees and charges. The Revenue and Financing
Policy is silent on this restriction. Council can remove the 80% of
market rent limit as part of the 2017/18 Annual Plan.
3.4.6 There are
currently no operational policies around how Council staff manages tenancies,
the income of potential tenants or the checks required before tenancies are
signed. This creates uncertainties for staff and could lead to tenants
that do not have low incomes. If Council decides to retain the housing
activity a new policy should be developed. The policy around rental
levels can be reviewed as part of this process.
3.5 Rental
Levels
3.5.1 Council rents
were increased by $10 week in 2015/16 to around $90 a week after many years of
small increases that left rents very low compared to market. As a result
of the Council decision to sell the units in the 2015 Long Term Plan, and
minimal inflation, Council did not increase rents in 2016/17.
3.5.2 Current
rentals range from $86 a week for the three units in Eketahuna to $93 for units
in Dannevirke. 25% of the gross single payment is currently $110.86
a week.
3.5.3 Market rents
for one bed units is extremely difficult to determine, as there are no units
currently advertised for rent. A rough estimate is in the $110 a week
range. Council units also receive rubbish collection and lawn mowing
services that add to the comparable market value (this varies due to the size
of grassed areas but would be over $10 a week).
3.5.4 The latest
data for Tararua District from the tenancy bond database of Tenancy Services
(Ministry of Business Innovation and Employment) tracks the rental levels of
all new tenancies let from 1 September 2016 to 28 February 2017. There
were insufficient new one bed tenancies - the data only shows two bed flats
median rentals at $165 a week.
3.5.5 Trade Me has
one rental property (as at 13 March), which is a two bed unit for $175 a
week. Realestate.co.nz has 10 properties, including two 2 bed units at
$140 a week. There is no one bed units available. There is one 1
bed separate dwelling in Woodville at $160 a week.
3.5.6 Market rents
for one bed units are estimated at around $110 a week, plus the value of
rubbish and gardens / mowing equating to at least $120 a week. Council
also has a proactive approach to maintenance and renewal of appliances.
3.5.7 Given the
existing Council policy this implies rents of at least $96 week. If
Council removes the policy limit of 80% of market rent then rents should
increase to at least $110 a week. Any increase of this magnitude should
be phased in over the next three years, at around $6 a week each year.
3.5.8 Rents of $110
a week would result in rental income of $485,000 (including tenancy
contribution flats as discussed below). Costs are currently $359,000 a
year (including overheads), plus depreciation that is currently calculated at
$130,000. Costs will increase by $25,000 if Council approves the
recommendation to provide a 0.5 FTE staff person to administer the activity and
support the tenants. This gives Council sufficient income to fund a large
proportion of depreciation expense, including the ability to upgrade units as
required. The housing reserve also accrues interest income (currently
$39,000 a year).
3.5.9 It is
recommended that Council increases rents by $6 a week for 2017/18, and signal
an expectation that rents will also increase by at least $6 a week in 2018/19
and 2019/20 if Council retains ownership. This would bring rents up to
$110 a week. Rents will then be assessed against 25% of superannuation,
or whatever policy Council has set if ownership is retained.
3.5.10 As rental levels increase
there are opportunities for tenants who qualify to apply for the accommodation
supplement. This is a complicated process that would pay tenants for 70%
of the increases (up to a maximum benefit of $45 a week) above the rent
threshold (currently $96 a week for a single person). Council could
assist tenants through this process.
3.6 Upgrades
and Heat Pumps
3.6.1 Council
has a responsibility to be a responsible landlord and to provide housing that
is fit for purpose. Council currently has a proactive maintenance
schedule, and promptly replaces any asset that has failed such as plumbing,
windows, carpets, stoves and heaters. The units are tidy and well
maintained.
3.6.2 Some
of the units are around 60 years old and little has been done in terms of
upgrading them over the years. This relates more to the design and
type of fittings and is not covered by renewals. Council has often
deferred proposals to address these issues as the reserve funds were not
sufficient to cover the costs, and in recent years the review and decision to
sell the units meant no upgrades were approved.
3.6.3 There
are nine units that require some upgrading to improve the suitability to
current tenant needs. These are the Ruahine units in Woodville (still
fully tenanted), and the three Eketahuna units (one vacant). The
issues relate mainly to kitchens, bathrooms and windows, while the Ruahine
units may need additional insulation to comply with the new minimum standards
for rental housing (set by government for ceilings and underfloor, by 1 July
2019).
3.6.4 The
units needing the most work are currently tenanted (except for one) and there
is no need to overly disrupt existing tenants. As these units become
vacant over time Council should carry out modest upgrades before re-letting
them. To do this Council needs to budget for the work. This would
be funded from the housing reserve, and carried forward until the work can be
done. An estimate for the work on the Ruahine flats a few years ago,
priced the work at $30,000 a unit. To give staff flexibility to respond
to vacancy opportunities, Council should budget for two renovations, or
$60,000. Staff need to do some design work to finalise possible upgrades,
and the cost of the proposed upgrades can be circulated to Council before any
works proceed.
3.6.5 Landlords are required to provide tenants with a safe and healthy
home. This includes the need for some form of heating. Council
supplies a heater for each unit, but these are often old and very
inefficient. There are currently 6 heat pumps installed that have
been paid for by tenants (or their families) over the years. Council
should provide some leadership and install basic heat pumps to all units.
As well as improving the health and comfort of our tenants, in many cases this
will reduce their power bills.
3.6.6 The cost of this should be no more than $2,500 per unit. A
total project cost of $150,000, funded by the housing reserve. The
reserve has a healthy balance of $1.2 million. The project will give some
visible benefits as Council increases rental levels.
3.6.7 While
Council may still sell the units, the heat pumps and any upgrades will increase
the value of the housing stock. While being a responsible landlord
the majority of investment should be reflected in increased values.
3.6.8 The housing
reserve will be receiving an increased credit from rental income, increasing
significantly in 2018/19 and 2019/20 if Council continues to own and rents are
increased to $110 a week. Transfers to the housing reserve for 2016/17
are estimated at $20,000. This increases to $35,000 in 2017/18 and
$55,000 in 2019/20 based on rents increasing $6 a week each year (and including
the additional 0.5 staff support).
3.7 Staff
Support
3.7.1 Council
previously had an administration officer in the Community Assets and Property
Group that dedicated over 0.5 FTE to administer the housing activity and ensure
the tenants were well supported. After a resignation in 2015/16 the
position was not filled as Council planned to sell the units. Since
then basic administration has been continued, with a reduction in service
around tenant support and proactively seeking tenants. Tenancy tasks have
been done by other staff on a temporary basis, but there are insufficient staff
resources for this to continue.
3.7.2 If
Council agrees to defer the decision to sell there is a need to provide
additional staff resources to administer the service properly. Initially
the position should be on a temporary contract until Council has adopted the
2018 Long Term Plan. The role would include:
· managing the waiting lists and changes in tenancies,
· tenancy bond requirements,
· responding to tenants questions and requests, including rental
payments,
· developing operational policies, and
· visiting tenants on a regular basis to check that tenants are well
supported, including supplying information and contacts for benefit processes.
3.7.3 The costs of
this additional position will be funded by rental income and would not impact
on rates.
3.8 Tenant
Contribution Flats Rental Levels
3.8.1 Council
has 12 two bed units that were built as tenancy contribution flats in the
1980’s. Tenants pay a basic rental of $51 a week to cover
rates, insurance, lawn mowing and rubbish collection. Council receives 75
per cent of the capital value (refundable on ending the tenancy), where the
interest income is supposed to fund renewals. With low interest rates
this is currently not the case and Council is effectively subsidising the
current tenants.
3.8.2 On the
operating costs side rates, insurance and renewal costs have risen
substantially. This leaves Council covering direct costs only, with no
available income for longer term renewals. At a rent of $51 a week the
income is simply too low and Council is not covering long term costs.
3.8.3 The
contracts for tenancy contribution flats state that the rental will cover rates,
insurance, lawn mowing and maintenance (inside and outside). Rents have
barely increased over the last decade and costs have increased
significantly. Currently these costs are around $63 week, with
rates and insurance alone being $32 a week. These costs include the
current costs for rates, insurance, mowing and rubbish collection.
Maintenance costs are the average over the last four years for the 12 units,
with painting costs averaged over 10 years.
3.8.4 Rents
should be increased in line with those recommended for pensioner units with $6
a week increases for 2017/18 and 2018/19.
3.8.5 Attracting
new tenants under this scheme has often been difficult, and the original
purpose is no longer an issue. Council in 2013/14 approved renting out
two of the units to pensioners at $134 a week. These rents have not
changed since then. In January 2017 Council approved another two vacant
units to be rented to pensioners at the current rent of $134 a week.
Council staff advised these tenants that rents were expected to increase to
around $150 a week in July 2017.
3.8.6 Market rents
for good two bed units are estimated at around $165 a week plus mowing and
rubbish collection. As an interim step, it is recommended that the rent
for the five 2 bed units be increased to $150 a week in 2017/18. Two of
these tenants were informed that this was to be expected (in the last two
months), while two others have had no rent increases since they moved in over
three years ago (at $134 week). The other unit is currently rented to a
Council staff officer.
3.9 At
the present time renting out the flats provides the best return to Council, and
meets the growing need for affordable housing for pensioners. Council
will consider the future use of the seven two bedroom flats still being used as
tenant contribution flats as part of the 2018 Long Term Plan
process. However, if another of these flats is vacated over the
next year staff recommends that it is also rented out as a pensioner unit.
4. Consultation
4.1 If
Council wishes to retain ownership of the housing units a consultation process
is required. This is best done through the 2018 Long Term Plan
process.
4.2 Deferring
the project to sell the units does not require any consultation. Council
is also able to change rents without consulting the community as this is
implementing the current Revenue and Financing Policy. Council will need
to inform the tenants of the outcome of this report, and ensure that tenants
can receive answers to any questions they might have.
5. Overview
of Options
5.1 Council
cannot continue with the activity as it is currently funded indefinitely.
An update of the options facing Council can be summarised in the graphic
below. This analysis can form the basis of further consultation in the
2018 Long Term Plan process.
|
6. Recommendations
6.1 That
the report from the Strategy and Policy Adviser dated 21 March 2017
concerning Pensioner Housing (as circulated) be received and noted, and
6.2 That
the Council defer selling the pensioner housing units as was resolved through
part of the 2015 Long Term Plan, and it signal further consultation on this
matter shall be undertaken in the 2018 Long Term Plan, and
6.3 That
the Council change the policy for housing rental levels as set out in the
fees and charges schedule by deleting the limit of 80% of market rent, and
6.4 That
the Council increase rents for pensioner units and tenant contribution flats
by $6 a week for 2017/2018, and signal the intention to increase rents if
Council retains ownership by another $6 a week in 2018/2019 (including tenant
contribution flats) and 2019/2020 (for pensioner units), and
6.5 That
the Council approve the budget of $150,000 funded from the Housing Reserve in
2017/2018 for the installation of 61 heat pumps for Council pensioner units,
and
6.6 That
the Council approve the provision of $60,000 funded from the Housing Reserve
as a provision to carry out upgrades to the Ruahine flats in Woodville and
the Eketahuna flats as tenancies are vacated, and
6.7 That
the Council approve the provision of a 0.5 FTE temporary
position in the 2017/2018 Annual Plan budgets to properly administer the
portfolio and support the tenants, with the position becoming permanent if
the Council retains ownership.
|
Attachments Nil.
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Date
|
:
|
22 March 2017
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Malcolm Thomas
Strategy and
Policy Adviser
|
|
Subject
|
:
|
Horizons
Regional Council Draft Annual Plan 2017/2018
|
|
Item No
|
:
|
11.2
|
1. Reason
for Report
1.1 For
Council to agree on the content of a submission to Horizons Regional
Council’s Draft Annual Plan 2017/18.
2. Introduction
2.1 Horizons have released its Draft Annual Plan 2017/18 with
submissions closing on Thursday 13 April 2017. The Draft Annual Plan 2017/18
sets out the proposed levels of service and costs for the next year.
2.2 Horizons
are a key strategic stakeholder and partner of the Council. The two
councils have been collaborating in a range of projects for a number of
years. Continued good relationships, both at the governance and
management levels, will help both councils achieve strategic goals and deliver
ongoing efficiencies.
3. Issues
3.1 Rates Increases
3.1.1 The proposed average rates increase for Tararua is 0.7% for the
2017/18 year. This low increase reflects that there are no major
new projects in the Tararua area.
|
Tararua
District
|
2016/17 Rates
|
Draft 2017/18 Rates
|
Change
|
% Change
|
|
Common Rates
|
2,657,020
|
2,679,955
|
22,935
|
0.9%
|
|
Individual
Rates
|
1,891,942
|
1,899,406
|
7,464
|
0.4%
|
|
Total Rates
|
4,548,962
|
4,579,361
|
30,399
|
0.7%
|
|
|
|
|
|
|
|
Horizons
Region
|
|
|
|
|
|
Common Rates
|
26,042,656
|
26,953,144
|
910,488
|
3.5%
|
|
Individual
Rates
|
14,045,202
|
14,888,594
|
843,392
|
6.0%
|
|
Total Rates
|
40,087,859
|
41,841,738
|
1,753,879
|
4.4%
|
Council
Response
Support the proposed low rates increases as
many rural ratepayers have experienced low and volatile farm incomes over the
last two years.
3.2 Water Quality and Quantity
3.2.1 Horizons expect the demand for water resources will continue to grow
and foresee managing the quality and quantity of water as a top priority going
forward. Additional resources are being proposed for monitoring and
resource consent processes, including defending appeals on decisions at the
Environment Court. Horizons specifically notes that many municipal wastewater treatment plants that
will need re-consenting in the next 1-5 years.
3.2.2 Implementation of the One Plan also requires more resources in the
consents and compliance team, particularly around intensive agriculture use.
3.2.3 The 2017/18
Annual Plan continues to expand the research and monitoring programme of the
regional water (quality and quantity) at a cost of $4.642 million for
2017-18. The increase in funding will allow Horizons to continue
the summer swim spot monitoring programme. Of the total research budget,
the Region’s ratepayers will pay $3.21 million and water consent holders
$1.42 million for 2017-18. There is continued funding for the Manawatu
River Accord and improvement projects.
Council response
Council is committed to the Manawatu River
Accord and continues to budget for significant capital works to improve wastewater
point discharges into the tributaries of the Manawatu River.
Significant progress has been made but there is still much to be done.
Council is conscious of rates affordability, and wishes to work closely with
Horizons to deliver infrastructure upgrades that meet required outcomes in the
most efficient way. Council aims to meet Horizons requirements and
community expectations, and to solve issues through discussion rather than
through legal appeal processes.
Council continues to look forward to
working with Horizons to significantly improve the quality of point source
discharges through improved treatment and / or discharging to land during river
low-flow periods.
Council supports the expansion of
monitoring and information on freshwater quality. Monitoring changes in
water quality will support an evidence based approach to discharge upgrades,
and the benefits delivered from public investment.
3.3 Sustainable Land Management
3.3.1 Horizons propose to continue with the Sustainable Land Use Initiative,
reducing hill-country erosion and helping to improve water quality.
Supporting funding from central government
continues in 2017/18. Horizons have successfully contested for funding
from Central Government’s Hill Country Erosion Fund (HCEF) and will
receive $4.76 million in funding through until June 2019 ($1.15 million in
2017-18).
3.3.2 For the
2017-18 Annual Plan Horizons propose to bring 20,000 ha of land under a
Whole Farm Plan and treat (plant or mitigate issues) over 2,900 ha of highly erodible
land (land at risk of accelerated erosion). This is a modest increase in
area over 2016-2017.
Council response
Council supports the SLUI project and is keen to
support any applications for further government funding in the future.
3.4 Biosecurity and Biodiversity
3.4.1 Working
alongside local councils, Department of Conservation, iwi and landowners,
Horizons is a member of the Te Apiti Gorge Governance Group alongside Council,
Department of Conservation, iwi and landowners.
3.4.2 Horizons is
proposing an additional $65,000 in 2017-18 towards building the project’s
capacity and helping to implement a 10-year vision for the Region’s
unique and iconic scenic reserve. Around half of this extra budget has
been redirected from other biodiversity projects, resulting in a minimal rating
impact of 32 cents per ratepayer across the Region.
3.4.3 Horizons are
also proposing to increase the budget for Pest Plant management to provide for
an additional staff member to respond to enquiries, to enhance surveillance for
plant pests and to increase public awareness. A further component of the
increase is to provide for an increase in the amount of biological control work
by Horizons including releasing more of the available agents, investing in
researching other potential agents and to monitor the success of the agents
that have been released.
Council response
Council supports building on the success of the
Te Apiti Gorge partnership and the increase in funding. Council
sees this will
also generate additional opportunities for economic development, with the increase in visitors over
the last few years already having a positive impact on Woodville
businesses. Council will continue to be an active partner in this key
project.
Council supports further investment in
plant pest management, and ongoing funding for animal pest management.
Invasive pests have the potential to severely impact on native forests and
animals, as well as threatening farming viability. Increased capability
while keeping rates increases low is welcomed by the Council.
3.5 Strategic Management
3.5.1 The One Plan
became fully operative in December 2014. All rules have been implemented and
work is continuing to implement non-regulatory methods laid out in the One
Plan. The focus during 2017-18 will continue to be on monitoring progress of
implementation of the One Plan and evaluating policy effectiveness.
3.5.2 Horizons are
now focussed on their role in the Accelerate25 programme, which is implementing
the regional growth study. This programme’s purpose is to realise
opportunities in the region around key business areas including: tourism and
visitor services, sheep and beef production and processing, fresh vegetables,
and Manuka honey.
3.5.3 Government has
highlighted the importance of councils collaborating with each other and with
industry and iwi to facilitate growth. Horizons contribution to achieving
sustainable growth in the region may include finding ways to better use the
information it holds on the region’s resources, bringing key parties
together, and utilising Horizons existing connection with Central Government.
Council response
Council supports collaboration and plans to
remain an active member of the Accelerate25 programme.
Council recognises the efforts Horizons
has made to implement the One Plan in a practical and staged manner.
Council urges Horizons to consider the impacts on the financial viability of
landowners when setting consent conditions, and the need for phasing in the
more challenging conditions over time. Improvements are being made
to our waterways and are welcomed by residents.
3.6 Transport
3.6.1 Horizons
provide support for the Dannevirke and Pahiatua health shuttles, which bring
outpatients and visitors to Palmerston North Hospital and other health related
destinations. Horizons also provide some support for the Dannevirke and
Pahiatua Community Vehicle Trusts.
Council response
Council appreciates the continued support funding for Dannevirke and
Pahiatua Health Shuttles to Palmerston North and the Dannevirke and Pahiatua
Community Vehicle Trusts.
4. Consultation
4.1 The Horizons Draft Annual Plan 2017-18
submissions close on Thursday, 13 April 2017. Horizons have set aside the
8, 10 and 11 May 2017 to hear submissions on the proposed plan, usually in
Palmerston North.
|
5. Recommendation
5.1 That
the report from the Strategy and Policy Adviser dated 22 March 2017
concerning the Horizons Regional Council Draft Annual Plan 2017/2018 (as
circulated) be received, and
5.2 That the Council make a submission on the Horizons Regional
Council Draft Annual Plan 2017/2018 covering the following points:
Financials
· Support
the low average rates increase for the Tararua district.
Water Quality and Quantity
· Council is committed to the
Manawatu River Accord and continues to budget for significant capital works
to improve wastewater point discharges into the tributaries of the Manawatu
River. Significant progress has been made but there is still much to be
done. Council is conscious of rates affordability, and wishes to work
closely with Horizons to deliver infrastructure upgrades that meet required
outcomes in the most efficient way. Council aims to meet Horizons
requirements and community expectations, and to solve issues through
discussion rather than through legal appeal processes.
· Council continue to look forward to working with Horizons to
significantly improve the quality of point source discharges through improved
treatment and/or discharging to land during low river flow periods.
· Council support the expansion of monitoring and information on
freshwater quality. Monitoring changes in water quality will support an
evidence based approach to discharge upgrades, and the benefits delivered
from public investment.
Sustainable Land Management
· Council
support the sustainable land use
initiative project and is keen to support any applications for further
government funding in the future.
Biosecurity and Biodiversity
· Council support building on
the success of the Te Apiti Gorge partnership and the increase in
funding. Council sees this will also
generate additional opportunities for economic development, with the
increase in visitors over the last few years already having a positive impact
on Woodville businesses. Council will continue to be an active partner
in this key project.
· Council support further investment in plant pest management, and
ongoing funding for animal pest management. Invasive pests have the
potential to severely impact on native forests and animals, as well as
threatening farming viability. Increased capability while keeping rates
increases low is welcomed by the community.
Strategic Management
· Council support regional
collaboration and plans to remain an active member of the Accelerate25
programme.
· Council recognise the efforts Horizons has made to implement the
One Plan in a practical and staged manner. Council urges Horizons to
consider the impacts on the financial viability of landowners when setting
consent conditions, and the need for phasing in the more challenging
conditions over time. Improvements are being made to our waterways and
are welcomed by residents.
Transport
· Council appreciate the
continued support funding for Dannevirke and
Pahiatua Health Shuttles to Palmerston North Hospital and other health
related destinations, and to the Dannevirke and Pahiatua Community
Vehicle Trusts.
|
Attachments
Nil.
|
Date
|
:
|
22 March 2017
|
|
To
|
:
|
Mayor and
Councillors
Tararua District
Council
|
|
From
|
:
|
Raj Suppiah
Chief
Financial Officer
|
|
Subject
|
:
|
Adoption
of the Council's Draft Annual Plan 2017/2018
|
|
Item No
|
:
|
11.3
|
1. Reason
for the Report
1.1 To
adopt the Draft Annual Plan 2017/18 and the Draft Fees and Charges being year
three of the 2015-25 Long Term Plan (Long Term Plan).
1.2 Council
resolves to allow the Forestry and Pensioner Reserves (Pensioner Housing and
the Tenant Contribution Reserves), as with the Depreciation Reserves, to be
made available for internal borrowing.
2. Background
2.1 Council
must prepare an Annual Plan for each financial year as required by Section 95
of the Local Government Act 2002.
2.2 The
Annual Plan, is defined by sections 95(5) and (6) of the Local Government Act
and requires that Council present a full account of changes from the Long Term
Plan for the year in which the Annual Plan is being developed and include all
relevant financial and funding impact statements for the year in which the
Annual Plan is being prepared. The Act also states, that clear reference needs
to be made to the relevant parts of the Long Term Plan.
2.3 Council
held a series of workshops in January, February and March 2017 to determine the
service levels, capital programme, fees and charges, activity expenditure and rates
requirement for the Draft Annual Plan 2017/18.
3. Engagement
with the Community
3.1 Council,
like last year, will not be formally consulting on this Annual Plan as there
are no significant changes from year 3 of the adopted Long Term Plan.
There are changes to the timing and costs of some projects and these are
highlighted in the “Our Annual Plan 2017/18 at a glance” and in the
“Group of Activity” sections of this plan.
3.2 Hence, there will not be any formal submission process or hearings
but Council still welcomes any views or ideas the community has on Council
services and policies. Comments that require any changes to
policies or service levels will be considered as part of the preparation of the
2018-2028 Long Term Plan.
4. Significance
Assessment
4.1 The
Draft Annual Plan 2017/18 continues the priorities of efficient local
infrastructure, public services and regulatory functions as consulted on
through the Long Term Plan.
4.2 The
proposed changes recommended are not considered significant in terms of the
Council’s Significance and Engagement Policy.
5. Highlights
and Key changes between the Draft Annual Plan and the Long Term Plan
5.1 Rates
Increase
5.1.1 The overall
proposed rates increase for 2017/18 is 2.25%. This is significantly less than
the 3.52% increase forecast in the Long Term Plan and is consistent with the
key outcomes in our Financial Strategy – ‘affordability’ and
“financial sustainability”.
5.2 Uniform
Annual General Charge and Rates by Sector
5.2.1 The Uniform
Annual General Charge (UAGC) is set at 28.88% of total rates. The
resulting draft rates by sector and the UAGC for the 2017/18 year are as
follows:
5.2.2 The main
driver for the change from the model presented in the Council workshop to the final
model in the Draft Annual Plan is mainly due to the amalgamation of rural
properties. This is a process the Revenue Team is undertaking to ensure we are
compliant with the Valuer General’s rating valuation rules.
5.2.3 Rates
increases need to be looked at over the 3 years of the current Long Term Plan.
The average rates increase over the 3 years is 2.29% compared to the average
Local Government Cost Index of 2.08%. The sector rates distribution is
different but that reflects the significant investment over the last 5 years on
the urban infrastructure.
5.3 Rates
Incidence
5.3.1 Refer to the
“Summary of Rates by Charges” in pages 78 and 79 for the detailed
rates in the dollar for each rate type. The significant changes when compared
to the current year are:
· The Uniform Annual General Charge is reduced from $511.70 (current
year) to $507.48. These can be attributed to two factors. Increase in targeted
rates impacting the Urban and Industrial/Commercial sectors, for example water
targeted rates.
The other reason
is the significant increase in cost for activities funded from general rates.
For example, Long Term Plan, District Plan and policy reviews, maintenance of
Public Conveniences and Parks and Reserves, Building Control and reallocation
of cost from targeted rates to general rates (cost associated with Rural Fire,
now allocated to Civil Defence given Rural Fire will be under FENZ).
· Lower roading rates due to the increase in New Zealand Transport
Agency subsidies and reclassification of a portion of emergency
reclassification of expenses from operational to capital.
· Significant increase to district water as a result of the rates
impact from capital investment and ongoing operational impact of new treatment
plants and sampling regime.
· Increase in urban stormwater rates due to increase in maintenance
cost in the interim as the Alliance complete the stormwater modelling.
5.4 Capital
Programme
5.4.1 The total
capital works programme for 2017/18 is estimated to be $13.2 million compared
to the $12.7 million for year 3 of the Long Term Plan. This is largely the
result of the Pahiatua Treatment Plant project (new project) and deferring
projects from current year (for example the Eketahuna Wastewater Treatment
Plant). The increases were offset by bringing forward the Woodville
Impounded water supply project to the current year.
5.4.2 There have
been some reductions in estimated capital costs due to lower inflation impacts
than originally forecast.
5.5 Treasury
and Risk Management Policy compliance
5.5.1 The borrowing
limits are determined in the Treasury and Risk Management Policy.
5.5.2 The
following table illustrates that the Council is operating well within the
guidelines contained in the Treasury and Risk Management Policy.
5.5.3 The projected
debt level for the 2017/18 Annual Plan is $11.2 million compared to $13.5
million in the Long Term Plan. The lower projected debt levels are due to
the use of Council’s other reserves for internal borrowings as indicated
in paragraph 5.7.
5.5.4 Total loans
including internal loans are projected to be $27.1 million compared to an
opening balance of $24.5 million. In the 2017/18 Annual Plan, we have
planned to complete $4.4 million of growth and level of service projects that
will be funded from loans compared to $10.9 million in the current year.
5.5.5 The
Council’s balance sheet can prudently sustain the level of debt.
5.6 Use
of Reserves for Internal Loan
5.6.1 Council’s
policy allows the use of specific reserves as an alternate funding option. The
use of such reserves will require a specific resolution of Council before
expenditure is committed. The exception to this is the use of depreciation
reserves (for internal borrowing) used to fund capital expenditure instead of
borrowing from external sources (banks and financial institutions).
5.6.2 In the Annual
Plan workshops this year, Council supported extending the use of the specific
reserves for internal borrowing, to offset the need to borrow externally,
to the Forestry and Pensioner Reserves (Pensioner Housing and the Tenant
Contribution Reserves). The change in policy is reflected in “Note 2:
Statement of Reserves and Special Funds”.
5.6.3 The net impact
on the overall rates requirement by using these reserves as an alternate to
external borrowing is $32,500 which is about 0.15% rates decrease.
6. Balance
Budget Requirement
Balanced Budget
Operating Revenues = Operating Expenditures
6.1 The
Council is required under the Local Government Act 2002 to ensure that each
year’s projected operating revenues are set at a level sufficient to meet
that year’s projected operating expenses.
6.2 The
Council may set projected operating revenues at a different level from that
required, if the Council resolves that it is financially prudent to do so.
6.3 In
addition to ensuring Council meets the balanced budget requirement, it has to
consider the resulting financial position for future years. In particular, that
it has maintained the level of borrowings and investments at a sustainable level
to leave capacity for future generations.
6.4 For
the 10 years in the Long Term Plan, Council had resolved not to balance the
budgets (from year 3 onwards) mainly due to the un-funding of depreciation.
6.5 The
Draft Annual Plan 2017/18 is consistent with Year 3 of the Long Term Plan. The
reasons for not balancing the budget for the year is detailed in the table
below:
7. Compliance with the Revenue and Financing
Policy
7.1 The
Council has complied with the limits set in its Revenue and Financing Policy
except for two activities:
|
Activity
|
Rates
|
Fees & Charges
|
Grants and Other Revenue
|
|
Policy
|
Actual
|
Policy
|
Actual
|
Policy
|
Actual
|
|
Animal Control
|
0%-10%
|
13%
|
90%-100%
|
87%
|
-
|
-
|
|
Emergency Management
|
95%-100%
|
52%
|
0%-5%
|
48%
|
0%-5%
|
1%
|
7.2 Animal
Control does not comply due to employing the third Animal Control Officer (ACO)
earlier than expected. In the Long Term Plan, Council planned to gradually
increase the Animal Control activity’s fees and charges (dog
registration, impounding) to fund the new dog pound and a third ACO. However,
it was critical that we address quickly the risk to the public arising from
unregistered and roaming dogs.
7.3 Emergency
Management does not comply due to the reimbursement of Rural Fire from FENZ.
The policy limits will need revisiting in the Long Term Plan.
8. Conclusion
8.1 The
Draft Annual Plan and Fees and Charges Schedule 2016/17 are presented to the
Council for adoption.
8.2 Council
resolves to allow the Forestry and Pensioner Reserves (Pensioner Housing and
the Tenant Contribution Reserves), as with the Depreciation Reserves, to be
made available for internal borrowing.
|
9. Recommendation
9.1 That
the report from the Chief Financial Officer dated 22 March 2017 concerning
the Adoption of the Council's Draft Annual Plan 2017/2018 (as circulated) be
received, and
9.2 That
the Council adopt the Draft Annual Plan 2017/2018 and the proposed schedule
of fees and charges, and
9.3 That
the Draft Annual Plan be distributed as follows:
· Copies available for reading/viewing at all of the Council’s
Service Centres and its Libraries throughout the district
· Through the
Council’s website www.tararuadc.govt.nz
And that
each ratepayer be sent a mock invoice detailing the proposed rates for their
property and a feedback form, and
9.4 That
the Council consider any written submissions or suggestions it receives by
11 May 2017 in a workshop prior to the adoption of the 2017/2018 Annual
Plan, and
9.5 That
the Council allow the Forestry and Pensioner Reserves (Pensioner Housing and
Tenant Contribution Reserves), as with the Depreciation Reserves, to be made
available for internal borrowing.
|
Attachments
Nil.
|
Date
|
:
|
21 March 2017
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Colin Veale
Community
Assets and Property Manager
|
|
Subject
|
:
|
Proposed
Lease of Makuri Domain Board Land at Domain Road
|
|
Item No
|
:
|
11.4
|
1. Reason
for the Report
1.1 This
report is in respect of a request from the Makuri Country Club Inc. to renew
the lease of the land situated at Domain Road, Makuri. This is Crown land
that is administered by the Tararua District Council through the Committee of
the Makuri Domain Board.
2. Background
2.1 The
Makuri Domain Board administers an area of 11.5985 hectares that includes the
Makuri Hall and recreation reserve areas.
2.2 Sited
on part of Section 162 are the Clubrooms of the Makuri Country Club Inc.
The Makuri Country Club Inc. has been leasing this 0.2 hectares area of Domain
Board Land at Domain Road, Makuri since 1 April 1984 at a rate of $2.00 per
annum. This lease was for a term of 33 years and expires on 31 March
2017. The original Lease was issued by the Minister of Lands and was
issued under Section 54(1) b of the Reserves Act 1977.
2.3 The
Makuri Country Club provides a hub for the community for both social and
sporting events. The area is used as a golf course and as a camping
ground as well as other sporting events. The Country Club looks after and
maintains the toilet block, which is used by both campers and the general
public at no cost to the Domain Board. They also maintain the driveway
and carpark for the area.
3. Description
of Area
3.1 The
area of land is described below:
Situated on
Domain Road, Makuri comprising of approximately 0.2 hectares, being part of
section 162 in the Makuri Land District. The land is classified as
Recreation Reserve and is the property of the Crown.
4. Relevant
Statutory Provisions
4.1 The
original Lease was for a term of 33 years and did not have a right of renewal
clause.
4.2 Administration
of the above land has been delegated to the Tararua District Council
(Instrument of Delegation for Territorial Authorities – Dated 12 June
2013, section 10 of the Reserves Act 1977).
5. Renewal
Process
5.1 The
Makuri Country Club Inc. has applied to renew the lease for a further thirty
three (33) years from 1 April 2017 until 31 March 2050.
5.2 The
Makuri Domain Board has written to Council requesting it use their delegation
via a resolution to grant a new lease of thirty three (33) years to the Makuri
Country Club Inc.
5.3 Council
have publicly notified that it is considering a proposal to issue a lease to
the Makuri Country Club Inc. for a term of thirty three (33) years. Any
objections to issuing the lease were given an opportunity to make a submission
before 8 March 2017.
5.4 The
Department of Conservation has advised that under Section 59A (1) of the
Conservation Act 1987, Council has the delegation to grant a concession to
issue a new lease for the term of 33 years.
5.5 Attached
are letters of support from the Makuri Domain Board and members of the public
in support of renewing the lease.
5.6 Both
Iwi have been advised of the application to renew the lease.
5.7 No
objections have been received to the renewal of the lease.
6. Options
6.1 Option
1: Go with the recommendation of the Makuri Domain Board and
renew the lease for thirty three (33) years.
6.2 Option
2: Renew the lease for Council’s standard lease term of
five (5) years plus the right of renewal for a further five (5) years.
6.3 Option
3: Do not renew the lease.
7. Discussion
of Options
7.1 Option
1: The Domain Board and the community want the lease renewed
for the thirty three (33) year term to give them surety of their clubrooms and
use of the facilities.
7.2 Option
2: Reducing the term of the lease to a five (5) plus five (5)
years lease will alienate the Domain Board and the community.
7.3 Option
3: The Makuri Country Club Inc. provides a facility that is
the hub of the community and the refusal to renew the lease would cause a major
rift with the Domain Board and the community.
8. Preferred
Option
8.1 Option
1: This option is in line with the views of the Domain Board,
who administer the Domain on behalf of Council.
9. Significance
Assessment
9.1 This
matter is not considered to be significant in terms of Council policy on
significance and engagement, and the Reserves Act 1977 details the process to
be followed with regard to leasing the land involved.
10. Conclusion
10.1 To
formalise the lease of the Makuri Domain Board land at Domain Road, Makuri, to
the Makuri Country Club Inc., the following recommendation is made for
Council’s consideration.
|
11. Recommendation
11.1 That
the report from the Community Assets and Property Manager dated 21 March 2017
concerning the Proposed Lease of Makuri Domain Board Land at Domain
Road (as circulated) be received, and
11.2 That
a lease agreement for this property is entered by the Council with Makuri
Country Club Incorporated for a further term of thirty-three years.
|
Attachments
1⇩. Letters of Support
2⇩. Photo of Makuri Country Clubrooms
11.4 Proposed Lease
of Makuri Domain Board Land at Domain Road
Attachment 1 Letters
of Support
11.4 Proposed Lease of Makuri Domain Board Land at Domain
Road
Attachment 2 Photo of
Makuri Country Clubrooms
|
Date
|
:
|
22 March 2017
|
|
To
|
:
|
Mayor and Councillors
Tararua
District Council
|
|
From
|
:
|
Peter Wimsett
Manager
Strategy & District Development
|
|
Subject
|
:
|
Carnegie
Centre Extension of Lease
|
|
Item No
|
:
|
11.5
|
1. Reason
for report
1.1 Council
has received a request from Tararua Community Youth Services (TCYS) for an
extension of one year of the lease that expires on 30 June 2017. The
lease is currently in the name of Carnegie Community Centre Incorporated who
last year dissolved and assigned the lease to TCYS.
2. Background
2.1 On
28 May 2014, as part of the Annual Plan deliberations, Council passed the
following resolution.
“That
the Council progress the option of establishing a charitable community trust to
acquire the Dannevirke Carnegie Centre building for a pepper corn amount and to
undertake its preservaton and operation concerning its possible uses, and
That the Council notes from the 16
submissions received concerning this matter the majority of the views expressed
(1)) acknowledge its heritage value and strategic importance to the
community”
2.2 TCYS has served the young people of this district since August 1998
through a diverse range of creative initiatives (including the development of
three Youth Centres) to meet the need of the Tararua district. The
Carnegie building is used by TCYS for its centre of operations and is used
daily by staff and many young people.
2.3 The
Carnegie building has received an Initial Structural Assessment (ISA) by a
nationally recognised earthquake engineering firm of 7% of the new building
standard. Council is waiting for the Ministry of Business, Innovation and
Employment to complete their work to define regulations that deal with
earthquake-prone buildings under the Building Act. Only after these
regulations are in place, will Council know the appropriate actions and time frames
to manage Council’s earthquake-prone buildings. Nothing we have
seen to date would indicate a change to the rating of the Carnegie building. However,
it may result in changes to the engineering specifications required to remedy
buildings.
2.4 There
are various community views of the future of the Carnegie building and how
strengthening (if any) may occur and be funded.
3. Options
3.1 Option
1: Decline
3.1.1 Council would
have to indicate early to decline an extension of the lease to give TCYS the
opportunity to find alternative accommodation. It is believed that there
are sites currently available in Dannevirke that may be suitable but rental
costs are not able to be met by TCYS. The advantage of declining the
request is to avoid any risk to the tenant regarding the potential earthquake
risk. However, without tenants the propertly may fall into disrepair and
be targeted for vandalism to the detriment of the surrounding
environment. The problem of ownership remains with the Council.
3.2 Option
2: Approve
3.3 This
can be considered as either a one or more year extension of the lease or on a
casual basis on a month by month basis, with reasonable notice to cancel.
3.4 The
advantage of approval is to give more certainty to TCYS while they consider
their options and funding. Council will continue to have the site
occupied while the needs of young people will continue to be serviced by TCYS
as a community service supported by Council with a peppercorn rent.
3.5 This would maintain the status quo while acknowledging the now
identified risks that may be able to be somewhat mitigated by health and safety
training of the users of the facility.
4. Significance Assessment
4.1 The matter of considereing the request received is within the
Council’s discretion to determine, and it is not consdered to be
significant with regard to the policy on significance and engagement.
|
5. Recommendation
5.1 That
the report from the Manager Strategy & District Development dated 22 March
2017 concerning the Carnegie Centre Extension of Lease (as circulated) be
received, and
5.2 That the Council approve a
lease extension of the Carnegie Centre to Tararua Community Youth Services on
a casual month-by-month basis with a minimum three months cancellation
period, and also subject to any future safety issues or government
determinations.
|
Attachments
Nil.
|
Date
|
:
|
22 March 2017
|
|
To
|
:
|
Mayor and
Councillors
Tararua District
Council
|
|
From
|
:
|
Blair King
Chief
Executive
|
|
Subject
|
:
|
Woodville
Water Supply Pipeline Bridge and Challies Farm Bridge Replacement at Grass
Road, Woodville
|
|
Item No
|
:
|
11.6
|
1. Reason
for Report
1.1 For
Council to consider a request from the landowners adjacent to a Council water
supply pipeline bridge, to remove that pipeline bridge, or contribute to a new
bridge suitable for farming operations that the pipe can be connected to.
2. Background
2.1 The
Woodville raw water supply consists of a single pipeline running from a
headworks intake in the Mangapapa Stream through to a treatment plant, and
impounded supply by McLean Street in Woodville.
2.2 This
pipeline is contained within a legally defined property corridor that Council
owns, and spans multiple private sections of land.
2.3 One
of the sections of land crossed is that farmed by the Challies. The
Challies dairy farm involves stock movement across the Mangapapa Stream, which
is captured under the Clean Streams Accord that requires a bridge or similar to
achieve the goal below:
Dairy companies will:
Implement
measures to exclude dairy cattle from waterways* and drains* greater than one
metre in width and deeper than 30 cm and significant wetlands on dairy farms
according to the following phase-in timetable:
For
waterways and drains
∙
90% exclusion of the length present on dairy farms by 31 May 2014; and
∙ 100% of the length present on dairy
farms by 31 May 2017.
2.4 The
Regional Council One Plan also sets similar requirements to meet the National
Policy Statement for Freshwater.
2.5 Council
uses a pipe bridge to span this stream that consists of concrete columns in the
stream bed, with the pipeline laid on top. The Challies some years ago
had placed a rail-wagon on concrete blocks immediately downstream of
Council’s pipeline bridge to be their stock crossing point. Due to
the stream being significantly wider than the length of the rail wagon they
placed additional cubical shaped concrete blocks as abutments either end, which
artificially narrowed the stream.
2.6 In
one storm during either 2014 or 2015 the cubical blocks supporting this rail
wagon were dislodged by the flow of water, resulting in the Challies railwagon
structure falling into the stream.
2.7 Since
that time they have requested Council financial support to either remove our
pipe bridge, or contribute to a new bridge that our pipeline would be attached
to. Initial discussions on site with the landowners, and members of the
previous Council (Crs Collis and Johns), local concrete bridge experts (Morris
and Bailey Limited), agreed to look at the new bridge option, if that required
the same contribution from Council as undergrounding.
2.8 The
Challies engaged an external engineer to support their case (David Smart) whose
report is attached. They copied this report to the regional council
2.9 The
analysis of bridge options shows that if the pipeline is attached, then the
design of the bridge is more complex. Specifically, any new bridge would
need to be built to survive a higher flood event, and this means longer
“between abutments spans”. The Challies have stated that even
without the pipeline, the regional council would need a new bridge to avoid any
columns within the stream bed, which again makes it more expensive than our
pipe bridge.
2.10 I have
advised the engineer who wrote the report that his recommendation we have an
obligation to significantly contribute to a new bridge is flawed.
Overall, we disagree with his conclusions, and declined the request on the
basis the water pipeline is not programmed for replacement within the
Council’s 10 year plan, and it has survived every storm event since being
installed around 1944.
3. Issues
3.1 In
comparing the conclusions reached by the Challies engineer compared to the
knowledge of pipe bridge performance by long serving staff familiar with this
water supply highlights:
· Council’s
pipe bridge was installed around 1944, and except for flood debris clearance as
expected, has required no extraordinary maintenance that would indicate it has
reached the end of its functional life.
· The Challies
are seeking a cost-share as any new permanent structure in the bed of the
stream would trigger Building Act and Resource Management Act requirements,
which add significantly to the costs of the structure and design
complexity.
· Use of a short railway
wagon base and mounting that on concrete blocks within the stream nestled
behind the pipe bridge is, in our view, more likely to cause obstruction and
subsequent aggregate build-up than the conclusion reached by Mr Smart.
· The storm, which did not
affect the pipe bridge, but pushed away the blocks supporting their railway
bridge structure, was not high enough to flow over the bridge based on the
grass shown in the decking in their photos. These photos do show a large
amount of scour being caused with the stream effectively choked off with their
bridge lying in the bed
· Our Asset Management Plan does not require or forecast replacement
of the pipe bridge in the current Long Term Plan.
3.2 Points
of agreement are:
· Having
the pipe under the stream bed is our long term goal.
· For them to put a bridge
in that our pipe is installed to means any new bridge has to be lifted and
lengthened to handle the greater storm return period – as the water pipe
is considered a critical lifeline.
· They can’t put a simple low cost bridge in downstream when we
already have the pipe bridge there.
4. Options
1. Council
could bring forward the replacement of that section of water pipeline –
and either place under the stream bed (likely to be $75,000 construction costs,
at least $10,000 resource consent, and $10,000 to also remove the existing
bridge columns if required), or relay back on the pipe bridge (estimated
$34,500 excluding any consents if triggered). That section of line though
is not considered critical in terms of failure, relative to other works.
2. We can cost share on a new bridge, which based on an early
cost-estimate they are seeking a contribution from Council of over $100,000 for
a bridge that could be $200,000. This has some legal implications and
risks, as to whose land the bridge will be on, who is responsible for the
resource consent and building consent obligations, what happens with the stock
effluent created, and is this the optimum use of funding for the Woodville Water Scheme.
3. We can decline.
5. Discussion
5.1 Overall,
the pipeline and pipe bridge remain fit for purpose. To renew or replace
now, would require Council to approve bringing renewal funding forward or new
capital funding. In terms of overall benefit to ratepayers for this
project it would have a low priority for the capital programme in the current
or next Annual Plan.
5.2 Council
could bring the undergrounding forward to assist the Challies, but the design
requirements and challenges of gaining the required consents mean it is not
recommended.
6. Significance
Assessment
6.1. Overall, choosing to decline or bring forward the renewal of the
pipe bridge is not significant. However, if Council determined that it
wished to undertake a partnership agreement with the Challies and place the
pipeline on a new, purpose designed bridge, this may trigger the Significance and Engagement
Policy dependent on the level of contribution.
|
7. Recommendation
7.1 That
the report from the Chief Executive dated 22 March 2017 concerning the
Woodville Water Supply Pipeline Bridge and Challies Farm Bridge Replacement
at Grass Road, Woodville (as circulated) be received, and
7.2 That
the Council decline the request to contribute to a new bridge on the basis it
is not the lowest cost long term maintenance option for the Woodville Water
Supply headworks, and
7.3 That
the Council include an option to underground the water pipeline as one of the
projects in the upcoming 2018/2028 Long Term Plan.
|
Attachments
1⇩. Challies Farm Bridge Design
11.6 Woodville Water
Supply Pipeline Bridge and Challies Farm Bridge Replacement at Grass Road,
Woodville
Attachment 1 Challies
Farm Bridge Design
Report
|
Date
|
:
|
22 March 2017
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Blair King
Chief
Executive
|
|
Subject
|
:
|
Application
for Extraordinary Connection to the Council’s Water Supply in Woodville
|
|
Item No
|
:
|
11.7
|
1. Reason
for the Report
1.1 For
Council to consider the attached application to connect three houses and one
dairy plant to the Woodville water supply on a “restricted usage”
basis.
2. Background
2.1 One
of the goals the Council has in the Chief Executive’s performance
agreement is to reduce the impacts of high use extraordinary users connected to
Council’s water mains.
2.2 To
deliver this goal, those rural users who consistently required over 1m3 per
day, were advised by letter (attached) and invited to meet with us on how their
connections will go from “on-demand” to “restricted
flow”. The meeting highlighted Council was seeking to manage the
impacts of peak demand, and also avoid the problem of rural users exacerbating
water restriction requirements. It was not intended to cut the supplies
off, instead we had to manage the demand through restricting flows, noting that
when the river source was below resource consent limits, supplying stock water
from the town supply was not justifiable.
3. Application
Being Considered
3.1 Following
a Works Liaison Committee briefing where staff was asked about progress with
Woodville water, it was agreed that the Chief Executive and Councillor Peter
Johns would meet the Compton’s who farm multiple titles at 303 Woodlands
Road.
3.2 On
7 February we met the Compton’s, and whilst they had the 2015 letter
regarding extraordinary supplies they wanted to know if the township was
restricted or on the Kliptank at the racecourse, and would their farm still get
water.
3.3 It
became clear during the discussion that although the sole connection to
Council’s main was shown for the farmland and house at 318 Oxford Road,
additional private reticulation from this single meter also supplied two other
farm properties they had, along with their dairy shed platform on Woodlands
Road by the Transpower site.
3.4 We
advised that their main farm property at 303 Woodlands Road and their dairy
platform on a separate title don’t show as being metered. To
receive water they will be using internal farm reticulation, and do not have
approval to be on the town supply. If Council restricted the township due
to being at the resource consent limit for our water take, our next step will
be to shut all farms off, which is why we are encouraging farms to have an
alternate supply and storage.
3.5 Mr
Compton discussed how they have a stream take as of right, but don’t use
it for the houses or milking platform cleaning due to turbidity. They
also have their own bore for the cowshed, but that only works until summer
arrives.
3.6 They
have ordered additional water tanks and are presently disconnecting the town
supply from the shed wash-down, with the intent that the town supply only does
milking plant washing.
4. Options
4.1 The
challenge is how to deal with the other farm properties that are jointly owned,
but have unauthorised connections to the rear of the meter for 318 Woodlands
Road. Additional connections on the farm side of the meter or additional
properties onto the same meter is not permitted under Council’s Water Bylaw.
4.2 I
suggested two options at the meeting with the Compton’s:
1. They remove the reticulation that
interconnects other farm properties to the approved meter for 318 Woodlands
Road, which was originally feeding a grazing block and single house, or
2. They apply to Council for new
extraordinary connections serving their properties which will be restricted
solely for residential or dairy plant cleaning (not wash-down), and harvest
water in off-peak periods. This is the recommended option subject to conditions
as discussed below.
4.3 As
per the attached letter, the Compton’s have requested option 2, and
accept it means meters for each house or dairy plant, and quarterly charges per
meter.
5. Discussion
5.1 Moving
the farm extraordinary connection already in place for 318 Woodlands Road, from
serving farmland to just the house, is of benefit to the Council. Whilst
the house will be restricted to 3000 litres maximum, this volume is ample
without need for the householder to install a separate tank and pressure pump
system, as most householders can manage within the 100m3/quarter allowed before
additional charges are applied for any extraordinary connection.
5.2 If
option 2 is agreed to by councillors it would be recommended that Council also
consider extending its water main in Woodlands Road, from outside the
Transpower Substation, up to 303 Woodlands Road. It is an offence under
Council’s bylaw for anyone to tap into Council’s main without
approval, which prevents illegal interconnections being made to service
farmland in the future if the property sells and new owners claim ignorance of
the rules relating to extraordinary supplies.
5.3 Although
it might be seen as controversial keeping the dairy platform connected by
allowing a new specific extraordinary connection, if used only for plant
cleaning, and fed into a backflow prevented storage tank from our connection,
this also can fit inside the 3000 litres/day allowed. The
Compton’s written advice is they presently have 34 sets of cups, and milk
240-250 cows. We already have other dairy platforms connected as
extraordinary supplies, but not subject to the restrictions on usage
recommended here.
5.4 Obtaining
additional revenue for the Woodville water supply via flow-restricted meters,
by allowing these new connections, and confining the usage to houses or plant
cleaning, is considered prudent against the purpose statement in the Local
Government Act 2002.
5.5 Depending
on ground conditions, the price to extend the water main (420m of 63mm pipe)
between Transpower and 303 Woodlands Road (at Council’s cost), would
range from $19,000 to $25,000. That includes a direct connection to the
existing 100mm water main complete with 100mm isolation valve, and a standard
water connection with one meter (25mm). Installation of new meters and
laterals is at the applicant’s cost.
5.6 It
is feasible to provide the additional extraordinary connections, but at the
Transpower site on Woodlands Road, rather than outside the property being
supplied. This means the reticulation serving other buildings as part of
the Compton Farm would be serviced by private reticulation. In the past
this has been the cause of leakages being undetected, although with a
restrictor the expected loss per day is significantly less than the previous
“on-demand” supply. This was an additional option sought by
the Works Liaison Committee meeting of 22 March 2017. If the Compton
connections were as part of a subdivision, then the cost of the new main could
be imposed as a condition, which is not feasible in this case.
6. Significance
Assessment
6.1 Adding
and altering the water connections as proposed in the report would not trigger
the Council’s Significance and Engagement Policy, and is consistent with
its 2015/2025 Long Term Plan.
|
7. Recommendation
7.1 That
the report from the Chief Executive dated 22 March 2017 concerning an
Application for Extraordinary Connection to the Council’s Water Supply
in Woodville (as circulated) be received, and
7.2 That
the Council approve the application made by the Compton’s to enable
separate extraordinary water connections solely for their houses and dairy
plant cleaning (not wash-down) within their property titles that form
Woodlands Road Farm Limited, and
7.3 That
these connections are restricted flow that enable a maximum of 3000
litres/day, and
7.4 That
the Council do not extend the public water main in Woodlands Road from
Transpower’s substation site and up to 303 Woodlands Road to enable new
meters and laterals to be connected to this main, and instead the additional
extraordinary connections and meters are installed by the Transpower
Substation site.
|
Attachments
1⇩. Letter from Woodlands Farm Limited
11.7 Application for
Extraordinary Connection to the Council’s Water Supply in Woodville
Attachment 1 Letter
from Woodlands Farm Limited
Woodlands Road Farm Ltd
303 Woodlands Road
RD3
Woodville 4999
The CEO
Tararua District Council
26 Gordon Street
Dannevirke 4942
Dear Blair,
Following discussions today we would like to apply for permits
to supply metered water to the following:
Cowshed
– Supply No. 47035 – water for plant cleaning
224
Woodlands Road – residential
303
Woodlands Road – residential
We already have a permit for 318 Oxford Road. This permit will
only supply the residential house.
We have already increased our number of tanks to help with
water storage and are in the process of finding alternative water to supply all
livestock and cowshed cleaning and cooling. This supply will not be suitable to
enable plant cleaning to the required standard of milk quality.
Thank you
Don Compton
Director
|
Date
|
:
|
21 March 2017
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Chris Chapman
Tararua
Alliance: Network Manager
|
|
Subject
|
:
|
Road
Closures Requested Under the Tenth Schedule of the Local Government Act 1974
|
|
Item No
|
:
|
11.8
|
1. Reason for the Report
1.1 Pahiatua
Railcar Society has made application for road closures on Tuesday 25 April 2017.
These closures have been requested under the Tenth Schedule of the Local
Government Act 1974.
1.2 In
accordance with the Act, consultation with the Police has been
undertaken. The Police have indicated they have no concerns.
Approval is sought subject to no objections being received in response to
advertising placed in the Bush Telegraph on Monday 20 March 2017.
1.3 As
the closure includes a State Highway, approval is also being sought for this
from the New Zealand Transport Agency. There is no reason to expect such
approval will be withheld.
|
2. Recommendation
That the
report from the Alliance Network Manager dated 21 March 2017 concerning a
road closures application under the Tenth Schedule of the Local Government
Act 1974 (as circulated) be received, and
That
pursuant to Section 342 (1) (b) and the Tenth Schedule of the Local
Government Act 1974, the Council closes the following roads for the purpose
of allowing the Pahiatua Railcar Society to hold an Anzac Day parade and
ceremony event.
Date of Closures: Tuesday 25 April
2017
Time of
Closures: 5.30 am to 7.00 am
Road name: Main
Street
Road name: Tui
Street from Albert Street to Main Street
Road name: Tararua
Street from Albert Street to Main Street
Road name: Wakeman
Street from Sedcole Street to Main Street
Conditions
Applied to the Granting of these Road Closures
2.1 That the Tararua Alliance
in conjunction with the organiser will assess shortly prior to this event the
condition of the roads involved to determine their suitability for this
purpose.
2.2 That if the Tararua
Alliance identify any road or roads as being in an unsuitable condition
arising from this assessment then they have the discretion to request the
organiser to withdraw such road from the route of this event.
2.3 That
shortly after the event has been held the Tararua Alliance shall carry out a
drive over of the roads that were closed for this event to assess their condition.
2.4 That
should any objections or submissions be received to the proposed road
closures within the notification period (closing at 4.00pm on 30 March 2017)
the Alliance is authorised to consider and resolve any such matters relative
to the application and the intended event.
Advisory
Note
That
should the Council incur any additional maintenance costs as a consequence of
the event then those expenses shall be recovered from the event organiser.
|
Attachments
1⇩. Application from Pahiatua Railcar Society
for Road Closure - 25 April 2017
11.8 Road Closures
Requested Under the Tenth Schedule of the Local Government Act 1974
Attachment 1 Application
from Pahiatua Railcar Society for Road Closure - 25 April 2017
|
Date
|
:
|
23 March 2017
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Blair King
Chief
Executive
|
|
Subject
|
:
|
Staff
Report
|
|
Item No
|
:
|
11.9
|
1. Reason for
the Report
This
report is to update Councillors on key projects and items of interest for the
period from 23 February to 22 March 2017.
Key Points
2. Health and Safety
Worksafe issued a
prohibition notice to a contractor working on a Council project relating to unsafe
working at heights. Whilst the contractor acknowledged to Worksafe that
they had been instructed by staff to wear a harness, that safety control was
not in place when Worksafe met with the contractor. Prior to the
prohibition notice being lifted, we will meet with the contractor to ensure the
remaining parts of the contracted work will be done as per their documented
safety procedures.
A near miss occurred with
a Swimming Pool Staff member relating to water treatment. Additional
training is taking place to avoid that risk in the future.
3. Dannevirke and Pahiatua CACTUS Programmes
This Police led initiative to help develop leadership and practical
skills for selected High School students for Dannevirke is running during March
and April 2017. Council is one of the supporters of this programme, both
through its rural fire and Civil Defence resources, and a small funding
contribution to buy equipment used by the students. Last year, Paddy
Driver provided unit standard training in radios and fire equipment use in
addition to the CACTUS programme. Pahiatua Police will be doing a similar
programme mid-year.
4. Resourcing of Capital
Programme versus Service Requests
At
Wednesday’s Works Liaison workshop briefing, Blair King noted the more
frequent requests by elected members for detailed investigation and design
options stemming from service requests, is now affecting Council’s agreed
Capital Programme. The Works Liaison Committee has agreed with a process
as below that will help avoid this impact.
Does Tararua District Council have a problem?
The
following questions need to be answered first…
If
the answer to any of these questions is no, then we need to seriously consider whether
it is in Council’s best interest (and that of the wider ratepayers) to
spend resource time and money on investigating and rectifying.
Health and Safety
5. Software
We
have heard from providers of ‘Safehold’ and
‘PeopleSafe’ in the last two weeks. Over the next month we
will be focussing on a needs analysis for the software. Currently we are
considering tying this review in with the Human Resources software review to
see if it is appropriate to combine these two areas into one software system.
6. Training
No
Health and Safety training has occurred since the last report. Health and
Safety Representative Training Stage Two has been booked to take place on 29
& 30 March for all Health and Safety Representatives. Health and
Safety Representatives - Stage two builds on the foundation knowledge gained in
Stage one. The course introduces important principles and concepts, and
includes practical skills to take back to the workplace. Trainees who
complete this course will have knowledge and practical skills in the following
areas:
·
A broad understanding of hazards and harm,
·
the legal requirements relating to hazard
identification and control,
·
identifying hazards and assessing risk,
·
hazard control options,
·
monitoring and review,
·
purpose of investigating incidents and
legislative requirements,
·
barriers to reporting and how to overcome them,
·
concepts of multiple causation and root cause
analysis,
·
Swiss cheese model used to identify and explain
causes of incidents,
·
how to conduct an incident investigation,
·
how to write an incident investigation report.
This
will achieve unit standards US
17602 (Level 3, 4 credits) & US
17601 (Level 4, 6 credits).
7. Resourcing
The
Stage Two training will tie in with the implementation of Health & Safety
Workgroups later this month. Each department will be allocated a
representative from the committee to discuss their individual health and safety
requirements, hazards, potential controls or issues that they experience.
Groups have been determined and role descriptions are being worked on
currently. This will provide staff clear direction on who to go to with
Health & Safety matters, and also empower representatives to take action.
8. Progress Calendar
|
Task
|
Month
|
Traffic Light
|
Comment
|
|
Committee meetings
|
Monthly
|
|
Ongoing
|
|
Report to CE
|
Monthly
|
|
Ongoing
|
|
Hazard and Control departmental training with staff
|
October 2016 - ongoing
|
|
Completed for;
Assets, IT, Regulatory Services
Also to be completed at staff induction time.
|
|
First Aid Kit Checks
|
Quarterly
|
|
Last completed January 2017. Due April 2017.
|
|
Stand in the Gap Presentation
|
February 2017
|
|
2 February 2017 – All Staff Meeting
|
|
Health & Safety Representative Training Stage 2
|
March 2017
|
|
|
|
Formalise Work Groups
|
March 2017
|
|
|
|
Site Audit Update
|
March 2017
|
|
Follow up scheduled improvements calendar for
improvements to Water &Wastewater and Treatment Facilities
|
|
Sam from WorkSafe to attend H&S Committee
meeting
|
April 2017
|
|
WorkSafe NZ are invited to present to the Committee
on their role and build our relationship
|
|
Site Audit Training for Contract Managers
|
May 2017
|
|
|
|
Implement Site Audit Calendar & Processes
|
May 2017
|
|
|
|
Process Review Health monitoring –
inoculations
|
June 2017
|
|
|
|
PIN Process & Templates
|
July 2017
|
|
|
|
Contractor Management
|
November 2017
|
|
Ongoing process throughout the year with a goal of
assisting 25 contractors through the process
|
|
Hazard Register Reviews
|
December 2017
|
|
Ongoing process to be completed for work area
by workgroup leader throughout the year
|
9. Incident Investigation (Including Near Miss) and Reporting
Tararua Alliance
10. Executive Summary
February
has been another busy month, with significant progress made on the pavement
rehabilitation and resurfacing programmes. Planning for the 2017/18 financial
year and 2018-21 Land Transport Programme is becoming more and more of a key
focus.
The NZ Transport Agency has recently released the draft
Investment Assessment Framework (IAF) for the 2018-21 National Land Transport
Programme (NLTP). As part of the IAF the Agency has reviewed the
investment assessment criteria for road maintenance programmes, to ensure the
framework and criteria support the embedding of the One Network Road
Classification (ONRC) framework and customer levels of service considerations.
A key component of this is have the Agency’s business case requirements
embedded within the Roading Activity Management Plan, demonstrating the
application of and commitment to;
·
Sound activity management
principles and processes to develop road maintenance proposals, and
·
Smart procurement
practices that optimise efficient delivery of customer focussed maintenance
activities in the most effective manner.
This needs to be supported by a documented
asset management approach developed in accordance with best practicse for asset
management, including fit for purpose network inventory and condition
information, a regular network condition inspection programme, and a robust treatment
selection process. These are all items we have been implementing since the
start of the Tararua Alliance, putting us in a great position going forward.
Image from draft Investment
Assessment Framework guidance note
The initial run of Downer’s pavement deterioration
model has recently been carried out for the Tararua District Council network.
Tararua is the first local authority network to be modelled using the Downer
model, although it has been used for the state highway networks, with good
correlation to the commercial “D-Tim’s” model. The results of
the model, a draft pavement and renewals forward works programme, is being
validated and corrected in the field and will be fed back into the model to
improve its accuracy and enable us to carry out robust budget vs. road
condition scenario analysis.
We
have also been working with Dannevirke High School with regards to potential
career pathways. A Year 13 student starts the gateway programme with the
Alliance shortly and will visit one day a week gaining work experience for the
next 30 weeks. Our team have initiated contact with Tararua Collage and hope to
involve them as well. As part of the pilot programme, we are in discussions
with NZIHT (NZ Institute of Highway Technology) to provide support in the
schools, potentially resulting in students achieving a Level 2 NZ Certificate
in Infrastructure Works. This will result in increased career
opportunities following their school years, within the Tararua Alliance and
wider public works / civil engineering industry.
Roads
11. Maintenance
February focussed
on cyclic patrols and ensuring a safe level of service for our community. Our
crews were also kept busy with activities such as isolated pavement repairs,
sign maintenance and replacements, drainage maintenance, unsealed road grading,
spot metaling and, due to the unseasonable weather, response to some minor
slips, fallen trees/branches and minor dropouts.
Our
subcontractor has established in the district and is about to begin the high
vegetation cut on maintenance zones 3, 5 and 8 (circled adjacent) in response
to the increased vegetation growth over summer and resultant potential safety
issues.
Heavy
drainage maintenance is being carried out, currently focussed on Route 52 then
moving to Pahiatua-Pongaroa Road.
The 2016/17
bridge maintenance and footpath maintenance programmes are currently being
validated and physical works will begin in coming months.
Map of TDC Roads and Maintenance Zones
12. Renewals
Pavement renewals are progressing really well.
The Pukemiku Road site in Pahiatua and Tataramoa Road site were the most
complex sites on the programme and have now been completed. The remainder of
the sites will be cement stabilised which, due to the wet weather across the
country, has been delayed by approximately three weeks. These sites are planned
for completion in early April when the mill arrives.
The
2016/17 reseal season has progressed reasonably well throughout February,
especially considering the rather poor weather conditions. 98% of the
sites have now been completed. The remaining sites are close to the rail
corridor, which require a Rail Protection Officer (RPO) supervision. An
RPO has been booked to undertake this remaining work.
|
Road Name
|
Location
|
Planned Start
|
Planned Finish
|
Current Status
|
|
Maunga Road
|
2160-2340m
|
September 2016
|
December 2016
|
Complete
|
|
River Road
|
10071-10743m
|
September 2016
|
December 2016
|
Complete
|
|
River Road
|
8563-9011m
|
October 2016
|
December 2016
|
Complete
|
|
Ormondville – Te Uri Road
|
12780-14100m
|
October 2016
|
December 2016
|
Complete
|
|
Pukemiku Road
|
0-145m
|
January 2017
|
January 2017
|
Complete
|
|
Weber Road
|
19684-19929m
|
January 2017
|
March 2017
|
Complete
|
|
Weber Road
|
15000-15560
|
January 2017
|
March 2017
|
Start April 2017
|
|
Weber Road
|
30255-30884m
|
January 2017
|
March 2017
|
Deferred to 2017/18
|
|
Tataramoa Road
|
2600-4050m
|
January 2017
|
March 2017
|
Complete
|
|
Carlson Street
|
186-300m
|
March 2017
|
April 2017
|
Start April 2017
|
Looking
ahead, initial pavement deterioration modelling has now been completed to
assist with the development of long term pavement and surfacing forward works
programmes. A sealed network validation drive over is currently being
completed to confirm the network’s renewals needs, before the model is
rerun to assess long term road condition and budget requirement scenarios.
Projects
13. Emergency
Works
Design of the remaining flood damage sites continues,
including the Akitio rock wall project. Procurement of the rock supply for this
project is also underway and we are working with Horizons to ensure their
specifications provide value for money. Physical works at Akitio is expected
between April and June 2017, following completion of the pavement
rehabilitation programme.
14. Saddle
Road
Poor weather is continuing to make
process slow on the Saddle Road. Site 2 sealing was completed the week
prior to the wet weekend. Signage is currently being installed with road
marking and fencing to follow. Trees are in the process of being removed
on Site 4 with final approval to continue yet to come from Council. An update
meeting between road controlling authorities has been scheduled for the end of
the week.
15. Route
52
Our Patrolman and
Network Inspectors continue to regularly monitor the condition of Route 52 and
significant drainage maintenance is currently being carried out. FOMS,
Council’s Forestry Management Supplier, is struggling with subcontractors
to establish in the district and begin the roadside tree harvesting programme.
Alternative contractors are now being assessed, resulting in significant delays
to the project.
16. Pahiatua
Main Street Upgrade
We recently
arranged a Right Track Workshop for the planning of this project. The workshop,
which was facilitated by Frank Aldridge, included Tararua Alliance staff, wider
Council staff (Finance, Strategy, Planning, Assets, etc.), Councillor
representatives, and a representative from Pahiatua On Track (the community
committee). Immediate future actions following this meeting include completion
of the 3Waters reticulation assets and confirmation of the renewals needs to be
completed as part of the wider project, which is currently progressing, and
also confirmation of Pahiatua On Track ‘needs and wants’ for
upgrade and beautification of Pahiatua’s main street.
3WATERS
17. Maintenance
3Waters
maintenance callouts were reasonably quiet during February, with 9 toby
replacements, 10 water lateral leaks, 3 flushing requests, 21 minor water
related attendances, 2 sewer blockages and 1 minor sewer attendance.
18. Renewals
Renewals
completed during February include;
·
King Street wastewater
renewal, between Wright Street and Cole Street.
·
New service connections
for three properties in Burns Street, Dannevirke. This included water,
wastewater and stormwater.
·
One new water lateral
replacement in High Street, Eketahuna.
Planned
renewals include the wastewater main in London Street, Dannevirke, between
Denmark Street and McCallum Street. We plan to use the pipe bursting unit for
this site, reducing reinstatement requirements (and cost) and disruption to
residents.
Looking
ahead to future years, we have developed a criticality framework using guidance
from the International Infrastructure Management Manual (IIMM) and other local
authority and private sector examples, to assess the reticulation network
assets within the district. This framework incorporates a range of factors in
HSE, social and cultural impacts, loss of service and difficulty and cost to
repair to gauge failure consequences while assessing against structural
condition, material type, age and historic failures to gauge the likelihood of
any failure. The framework is currently in the process of being reviewed by
those interested parties within Council before being applied in practice to our
networks. This will be a key tool for developing robust renewals programmes and
their justification for such choices.
19. New Inspection Technology
The
SL-RAT, or Sewer Line Rapid Assessment Tool, is currently being used in
Pahiatua to very quickly assess the rough condition of the entire network in
order to focus efforts in full CCTV inspections. The results of the SL-RAT
assessment mean we can coordinate our more detailed inspections efforts to
where the network is clearly in need of inspection or in very poor condition.
This inspection takes between 3 and 5 minutes per length of pipe and returns a
value of between 1 and 10.
Projects
20. Asset
Inventory Data Improvement
Our
focus for validation of asset inventory data has moved to stormwater assets,
due to its importance for the stormwater modelling project. This will reduce
the time taken to progress the modelling project and is expected to deliver
results in this area sooner than expected. Following completion of the
stormwater assets, we will continue to the remaining waste water and water
assets in Woodville, Pahiatua, Eketahuna, Pongaroa and Akitio.
21. Storm
water Model
As
recommended in the Opus report, further development of the stormwater model has
been placed on hold until completion of the asset inventory validation and
update. This will enable far greater accuracy in the modelling and the outputs
delivered. As mentioned above, this project is awaiting outputs from the asset
inventory validation project and will progress once complete.
22. Water
Meter Reading
We
have recently completed a full water meter reading cycle using the new mobile
app based recording tool, GoMeter. The project is a joint venture between TDC
IT (and MBS), Finance and Revenue and the Alliance. With the implementation of the
new tool, significant improvements have been made to the asset data,
specifically with respect to the location and attribute information of water
meters and also improved efficiencies in reading time and cost. We encountered
a few issues along the way but this was to be expected as is in any tool
implementation of this nature. This round of water meter reading was considered
a success from all involved with a number of improvements identified to action
before the next round in June this year.
PERFORMANCE
23. Customer
Management
Customer request
response times during February were up slightly for roading, with road requests
responded to in 1.7 days on average. 3Waters average response time for requests
was 0.3 days. Both well within the required five days.
Feedback scores
continue to trend well, with results of 4.36 out of 5 for February, indicating
a high level of satisfaction from those lodging requests.
24. Corridor
Access Requests
Over the month of
February 48 BeforeUdig requests were lodged. The year has started with a
high number of requests with a lot of work being undertaken on services within
the Pahiatua area. 30 corridor access requests were also received and approved.
25. Traffic
Management
During the month of
February, 6 traffic management sites were audited, 5 of these were Alliance
sites with 1 a subcontractor. All of these sites were compliant and were
well set out.
26. Performance
Framework
The results for
January are as follows
|
|
KRA
|
Name
|
Frequency
|
Comments
|
|
|
RESULTS
|
1.
PEOPLE RESULTS
|
Alliance Team
Safety
|
Monthly
|
34 SBO’s undertaken in February
Goal
= 58 per month
|
|
|
Workplace
Health
|
6 Monthly
|
Loss time injuries (LTI) 0
Medical treated injuries (MTI) 2
Environmental incidents
0
|
|
|
2.
CUSTOMER RESULTS
|
Timely Communications
|
Monthly
|
99% of all
CRMs received were responded to on time during February
|
|
|
Effective Communication
|
Monthly
|
Average
feedback score was 4.4 out of 5 for the months of February
|
|
|
Minimise Operational Impacts
|
3 Monthly
|
0 Complaints
received YTD
6 Compliments have
been received over the past three months
|
|
|
3.
SOCIETY RESULTS
|
Compliance with TMP
|
Monthly
|
TMP
compliance undertaken monthly with results published.
|
|
|
Zero Harm – Environment
|
Monthly
|
Site
safety audits results have all been to an acceptable high standard.
|
|
27. Key
Performance Framework Results - Non-Financial
|
Description
|
Detail
|
Unit
|
Feb-17
|
|
Alliance Team Safety
|
Medical
Treated Injuries (MTI)
|
No.
|
0
|
|
Loss Time
Injuries (LTI)
|
No.
|
0
|
|
1st Aid
Treatments
|
No.
|
0
|
|
Near Miss
Reports
|
No.
|
0
|
|
Site
Observations
|
No.
|
34
|
|
TMP Compliance - Alliance Sites
|
Total Audit
Score
|
No.
|
35
|
|
Dangerous
Sites
|
No.
|
0
|
|
Sites
scoring below 30
|
No.
|
4
|
|
Total No.
Sites Audited
|
No.
|
5
|
|
TMP Compliance - Non-Alliance Sites
|
Total Audit
Score
|
No.
|
5
|
|
Dangerous
Sites
|
No.
|
0
|
|
Sites
scoring below 30
|
No.
|
1
|
|
Total No.
Sites Audited
|
No.
|
1
|
|
Overall Standard
|
Total of
All Sites Audited
|
|
6
|
|
Total
Non-Compliant Sites
|
|
0
|
|
Effective Communication
|
Total
Number of Customer Surveys
|
No.
|
27
|
|
Overall
Feedback Score
|
Index
|
4.4
|
|
No. Scoring
Below 3
|
No.
|
1
|
|
Timely Communication - 3Waters
|
Total
Number of Three Waters CRM Received
|
No.
|
46
|
|
Average
Completion Time
|
Days
|
0.3
|
|
Total
Number of CRM open
|
No.
|
0
|
|
Number completed
within target
|
No
|
46
|
|
% Target
|
%
|
100
|
|
%carried to
following month
|
%
|
0
|
|
% Completed
on Time
|
%
|
100
|
|
Timely Communication -Roading
|
Total
Number of Roading CRM Received
|
No.
|
215
|
|
Average
Completion Time
|
Days
|
1.7
|
|
Total
Number of CRM open
|
No.
|
0
|
|
Number
completed within target
|
No
|
212
|
|
% Target
|
%
|
98
|
|
%carried to
following month
|
%
|
0
|
|
% Completed
on Time
|
%
|
99
|
Assets Group
Solid
Waste
28. Exit
of Kerbside Refuse Collection
As part of ensuring a smooth transition of
Council’s withdrawal of Contracted Kerbside Refuse Collection on 30
September 2017, Council will stop selling Council Refuse Labels to retailers in
Dannevirke, Pongaroa, Akitio and Herbertville for re-sale on 7 April.
This is the third stage of Council’s exit of Kerbside Refuse
Collection. Letters have been sent to retailers in these areas along with
a poster explaining commonly asked questions. Council will also put an
article in the Bush Telegraph as well as updating Council’s website and
Facebook page explaining this stage. Council has already been through
this process in Eketahuna and Woodville and has received no recent issues.
Utilities
29. Water Quality CRM’s
14 February to
14 March 2017
Water Clarity x 3 CRM’s
1 x Pahiatua
2 x Norsewood
Water Odour x 0
CRM’s
Water Taste x 1
1 x Woodville
30. District
River Flows
The weather has continued to be very
changeable with some very hot and some decent rainfall throughout the District.
Flow levels in the catchment have been at an above average for this time of year.
31. District Rainfall
District Rainfall shown below from the week
of 14 February through to 14 March 2017
32. District Water Usage
|
February
|
|
|
|
|
|
Month
|
Dannevirke
Reservoir
2 Export
|
Pahiatua
Bore Intake
|
Eketahuna
Plant Export
|
Woodville
Plant Production
|
|
|
|
|
|
|
|
1/02/17
|
4150
|
1013
|
609
|
919.4
|
|
2/02/17
|
3658
|
1011
|
631
|
381.8
|
|
3/02/17
|
4009
|
1165
|
650
|
649.9
|
|
4/02/17
|
2975
|
1060
|
621
|
1245.6
|
|
5/02/17
|
3408
|
1203
|
673
|
1318.1
|
|
6/02/17
|
3394
|
1025
|
657
|
1279.8
|
|
7/02/17
|
3597
|
1101
|
586
|
816.6
|
|
8/02/17
|
3645
|
985
|
566
|
765.6
|
|
9/02/17
|
3700
|
1018
|
553
|
1142.3
|
|
10/02/17
|
3748
|
1214
|
581
|
1042.8
|
|
11/02/17
|
3212
|
1066
|
631
|
944.1
|
|
12/02/17
|
2877
|
1232
|
568
|
1014.6
|
|
13/02/17
|
3722
|
1227
|
546
|
952.3
|
|
14/02/17
|
3787
|
1008
|
547
|
882.1
|
|
15/02/17
|
4090
|
1020
|
563
|
1198.6
|
|
16/02/17
|
3894
|
1045
|
575
|
1035.1
|
|
17/02/17
|
3555
|
1054
|
522
|
527.3
|
|
18/02/17
|
2926
|
1178
|
540
|
891.9
|
|
19/02/17
|
2565
|
1142
|
549
|
1353.2
|
|
20/02/17
|
3473
|
926
|
561
|
1339.0
|
|
21/02/17
|
4101
|
953
|
597
|
1080.0
|
|
22/02/17
|
3981
|
1003
|
600
|
793.1
|
|
23/02/17
|
4030
|
1018
|
632
|
1243.8
|
|
24/02/17
|
4103
|
1020
|
637
|
1329.1
|
|
25/02/17
|
3438
|
1010
|
658
|
1317.8
|
|
26/02/17
|
3218
|
1222
|
652
|
911.0
|
|
27/02/17
|
3762
|
1189
|
621
|
1237.6
|
|
28/02/17
|
4218
|
1219
|
664
|
1260.7
|
33. Pahiatua
Treatment Plant
The site work has commenced with the
exposure of the two mains pipes - one from the bore and one from the river
supply, ready for shut down, and connecting in tees and valves ready for
pipework. UV installation in the 20 foot container is nearing completion
ready to send to the Boundary Road site.
34. Pahiatua
Reservoir Site, Wakeman Street
We are working through with the next door
neighbour on some of the implications they see at the new reservoir site.
Waiting for Southgate Valuers to give us a price on the piece of land we need
to acquire off Mr Brown for the actual reservoir site.
35. Woodville
Water
The Impounded Water supply
earthworks have been progressing well. Almost 50% of the excavation work has
been completed. Weather interference put us behind last week due to the
heavy rainfall over the weekend.
Approval from the engineer to
construct the internal wall has been granted. The excavated material onsite has
passed the compaction and shear test required for work to proceed.
The Kliptank pumps have arrived,
and are at the engineer’s site getting fitted together with the pipework
into a 20 ft container. This will then be delivered to the McLean Street
site ready for installation. The Alliance staff have connected the tees and
valves ready for the pump to be installed.
The weather/rainfall has been kind
to us while all the work has been going on as the Mangapapa Stream has had an
above normal water flow, which in turn has allowed us to maintain water supply
to the town without any water restrictions.
36. Akitio
Water
Ecoli
was present in a water sample taken on 22 February 2017. Three
consecutive samples taken on the 24, 25, and 26 February were all clear.
The first sample indicated a very low chlorine residual so we investigated and
found the chlorine dose pump was faulty and not working efficiently. We
have replaced the dose pump.
Wastewater
37. Resource Consents
The
hearing dates for Eketahuna and Pahiatua have been swapped by the
Commissioners. The Eketahuna hearing in now scheduled for 5,6,7 April and the
Pahiatua hearing is scheduled for late May.
The
possibility of a wetland on a lower terrace owned by the Golf Club is being
considered and initial discussions have been held with golf club
administrators.
Dave
is taking Ngati Kahungunu Iwi for a site visit on Friday 17 March 2017 to
Eketahuna , Pahiatua, Woodville and Dannevirke wastewater sites, and also possibly
to the Woodville and Dannevirke water Impounded supply sites as well.
38. Dannevirke
Waste Water
The
No. 1 Pond is two-thirds relined with the final excavation of metal almost
complete; the 2 x 20,000 cu m3 additional ponds are having the final
touches ready to be lined. The Viking relining team is due back this
Wednesday, 22 March, to finish the relining process.
39. MfE
- Dannevirke
Council
staff attended a second meeting at Horizons with other local authorites, Iwi
groups, Federated Farmers and Horizons staff to discuss the district projects
that may be forwarded to MfE for consideration for funding. Council needs
to work through the Eketahuna Wastewater Upgrade components and pricing for a
funding application.
Property
40. Housing for the Elderly
77
flats are presently occupied; there are currently 2 vacant flats, which are:
|
Aften Court Dannevirke
Eketahuna Flats
|
1 flat vacant
1 flat vacant
|
41. Camping
Grounds
|
|
February 2017
|
February 2016
|
|
Dannevirke
|
795
|
736
|
|
Pahiatua
|
546
|
363
|
|
Woodville
|
190
|
90
|
|
Eketahuna
|
649
|
720
|
42. Eketahuna
Camping Ground Additional Toilets
The first
stage of this process has now been completed. This involved the laying of
a new sewer pipe from the current septic tank up to the existing sewer main in
Stanly Street to pump the effluent from the camping ground into the Eketahuna
sewer system. This will alleviate recent problems of the septic tank not coping
with demand.
As all the
district builders are extremely busy, Council is still waiting on quotes to
build the additional 2 toilets. Once these quotes are in Council can then
evaluate the quotes and book a time for the build to start.
43. Cemeteries
|
February
|
Burials
|
Ashes
|
|
Mangatera
|
2
|
2
|
|
Mangatainoka
|
|
1
|
|
Eketahuna
|
1
|
|
|
Alfredton
|
1
|
|
|
Norsewood
|
|
2
|
|
Ormondville
|
1
|
|
44. Mangatainoka Cemetery
The
drainage for the stillborn area has been completed. The sealing of the
pathway is the only area left to finish.
Community Buildings
45. Dannevirke
Town Hall
The
roof of the Town Hall has been sprayed for lichen. Because of the height
of the building a crane was brought in to do the spraying safely. At the
same time repairs were carried out on the leaks in the roof and an old obsolete
aerial was removed.
46. Eketahuna Medical Centre
The
fire in the old lounge area needs replacing. To remedy this two heat
pumps are being installed. One in the old lounge area and one in the
physio room.
Power
is also going to be installed to the garage that is used as a Menz Shed.
The
Old lounge is also going to be used as an exercise area.
47. Woodville
Sports Stadium
Quotes
are being sought to provide heating in the supper room and the main hall.
Parks
and Reserves
48. Grass Growth
Grass
growth has increased within the district. However, all our Park and
Reserves contractors are keeping up with this growth and the weeds in the garden
areas.
General
49. Asset
Management Plans
Quality
Property Inspections Limited has been employed to do a condition assessment of
our buildings, and they are also doing the Domain Boards buildings. They
intend to have this completed by the end of March.
50. Makuri
Domain Board
The Makuri Country Club has applied to renew the lease of the land
that their clubrooms stand on. A report has been sent to the Council
meeting of 29 March 2017 for consideration of the application.
Strategy and District Development
51. Paymark
Data
Tararua
has been improving over the past six months for Eftpos transactions. This
is reflecting greater restaurant and drive-through activity offset by reduced
clothing retail.
52. Tararua
Aquatic Community Trust
Council’s
Audit and Risk Committee discussed the Tararua Aquatic Centre Trust (TACT) Annual
Report at their meeting of 13 March 2016. The Auditors have issued a
qualified opinion, due to where risks lie following operational changes that
occurred when the Pool Management moved from a contracted resource, to hiring
their own staffing resources. The TACT Trustees are improving the
internal control environment to address these risks over the year.
53. Electric
Vehicle Charging Stations
We have
confirmed that the Energy Efficiency Conservation Authority will be able to
consider providing funding towards making Pahiatua Town Centre “electric
vehicle (EV) friendly”.
Sites in
Woodville, Dannevirke and Eketahuna are being identified for the installation
of EV charging stations this calendar year.
54. LED
Street Lights
NZTA
have advised that approved LED street lighting projects may attract up to 85%
subsidy rates for the 2017/18 year. Ray Cannon recently represented
Council at a street lighting conference that identified significant advances in
the technology and management of street lights and associated services.
We will report on options and the business case for Council over the next few
months as we prepare our NZTA network programme and our next long term plan.
Economic Development and Communications
Please see below a condensed report from
the Economic Development, Marketing and Communications team. The team will
return to full reporting once the new Manager is on board.
Key
messages from Marketing and Communications Administrator
55. Dannevirke A & P
Show
Council
attended the Dannevirke A&P Show with a focus on the “Great
Outdoors” – promoting local outdoor activities, as well as
promoting the Council’s new digital newsletter, Talking Tararua.
The
Council stand was well received and a number of public stopped throughout the
day, although this number was lower than in previous years.
The
team noted that a different approach could be explored for next year’s
show, and that a broader focus could attract a wider range of public to the stand.
56. GoShift
The
Communications team is working alongside the Building Services team to
implement the GoShift initiative. Work completed to date includes reviewing and
updating the information provided on our website, under the Building, Planning
& LIM’s section, as well as reviewing the “Communications
Toolkit” provided by the GoShift Project Manager.
GoShift
is a partnership between Central Government (Ministry of Business, Innovation
& Employment) and Local Government (local councils) to improve performance,
consistency and service delivery across the building consent system. You can
find out more about the GoShift initiative by visiting the website: www.goshift.co.nz
Tararua
District Council is transitioning to the GoShift application forms and
guidelines on Monday, 27 March 2017. On this date, the updates made to the
Building section of our website will go live to reflect this change in process.
57. Kerbside
Refuse Collection
The
Communications team is working alongside the Assets team in order to provide a
communications programme for the exit from provision of kerbside refuse
collection.
An
article was published in the Bush Telegraph on 20 March 2017 to advise that
Dannevirke and coastal areas will transition on 7 April 2017, with refuse
labels being accepted for collection until 30 September 2017.
58. Talking
Tararua Digital Newsletter
February’s
issue of Talking Tararua was launched on Monday, 27 February 2017 and included
articles such as:
§ Plans On Track for Ormondville Five Viaducts Tour
§ Saigon Restaurant Expands With Bakery and Café
§ Council and You… Taking Care of Our Communities
§ Region Welcomes Ultra-fast Broadband Announcement
§ “Pahiatua feels like home” says Former Aucklander
§ Move to Pahiatua Could Benefit Tararua
§ Building or Renovating? Know the Limits…
§ Council Snippets and Reminders
§ Get Out and About
To read this
issue of Talking Tararua, go to:
http://talkingtararua.buzzit.co.nz
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Talking Tararua directly to your inbox, go to:
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Key statistics
from the Tararua Business Network:
59. Geographical
Statistics
60. Use
of Facilities (1 July 2016 – 30 June 2017)
Key
messages from Business and Communications Administrator
61. Business Support
We
continue to provide support to local entrepreneurs, linking them to our
business support networks at CEDA (Central Economic Development Agency,
formerly Vision Manawatu) and Building Clever Companies (BCC). These agencies
are providing assistance with growth and development plans, as well as
exploring and validating new ideas.
A
programme of employer focussed workshops is being developed that will be rolled
out throughout the year.
The
IRD workshops have been held regularly at the Main Office in Dannevirke for
over two years now and they continue to be well attended. The next GST workshop
is on 22 March, followed by the Introduction to Business Seminar in Pahiatua in
May.
All
workshops and seminars are advertised in the Bush Telegraph and on our Google+
page (www.tararuabusinessnetwork.co.nz).
62. Young Enterprise
Scheme (YES)
Through
our partnership with BCC, we attended the Young Enterprise Scheme Mentoring Day
in Palmerston North. It was great to see the programme in action and we are
looking to work with BCC to bring the Scheme to Tararua College and Dannevirke
High School.
“Thanks
heaps for spending some time with our YES students on Tuesday. Each and
every year we try our best to make the day different than a normal school day
and from the feedback we have received, this was our best year yet. And,
once again, the students and teachers have all told us the best part of the day
was spending time with you and the rest of our mentors.”
I
really appreciate that you took time out of your busy day to help.
It’s people like you that continue to make an impact on our students which
they will remember for a lifetime.”
-
Dave Craig, Building Clever Companies (BCC)
63. Community
Support: Ormondville Five Viaducts Tour and Street Festival
The
Tararua Business Network staff were heavily involved in assisting the
Ormondville Rail Preservation Group (ORPG) to organise and co-ordinate the
Ormondville Five Viaducts Tour and Street Festival, held on Saturday 4 March.
Throughout
January and February, the team worked with the ORPG and local community
volunteers to develop an event of national appeal.
Work
included developing an itinerary for the day; co-ordinating with the various
attractions and the railcar tours provided by the Pahiatua Railcar Society;
gathering support from local volunteers; engaging with local businesses;
ensuring licensing requirements for the sale of food and drink were met and
assisting the businesses through the process; developing a street plan for all
stallholders and activities; and co-ordinating all parties leading up to the
event, as well as on the day.
Additionally,
the Business Network assisted with advertising for the event on regional radio
stations, through the NZMCA (NZ Motor Caravan Association), on social media and
Eventfinda – as well as a variety of media releases that were distributed
regionally.
Some
pre-sale tickets for the railcar tours were sold through the i-SITE in
Woodville, with the remainder being sold on the day. Tickets sold out
very quickly, but to alleviate any disappointment, short bus tours were
organised from the main street to a couple of private properties near the
Ormondville and Makotuku Viaducts for exceptional views of the viaducts and the
railcar. The Tararua Business Network Staff co-ordinated the bus tours to match
the railcar tour schedule and the feedback from public was very positive.
Feedback from President of the
Ormondville Rail Preservation Group, Tom Williamson:
“Although the original idea for
the festival came from ORPG, this event would never have got off the ground
without input from the Tararua District Council and ORPG acknowledges with much
appreciation the financial and help-in-kind that the Tararua District Council
has given.
Moreover the
Festival could never have happened, and might have been a disaster, if it
wasn’t for the integrity, tenacity and sheer hard work of Louise Cooper
and her team.”
A
debrief will take place in April for event organisers and community volunteers.
Tararua I-SITE
64. Welcome
Packs
A
total of 40 Welcome packs were sent during February 2017, 8 of
these were sent outside of the district.
65. Creative
Communities NZ
Four
workshops were held around the district to enable groups or individuals to come
along and find out if their project was eligible for funding and get assistance
with the application forms. These were poorly supported. Eketahuna
– 3, Pahiatua – 1, Dannevirke – 1, Woodville 2.
66. Five
Viaducts Tour at Ormondville
The
i-SITE were allocated 192 tickets to sell for the train trips. These sold
out well in advance and there has been huge interest in the day. This
event is sure to grow into a major event in the district.
67. New
Staff Member
Sarah
Foster from Dannevirke has joined the team. Sarah has a background with
Inland Revenue and Ballantynes. Sarah has commenced training at the
i-SITE.
68. Tararua i-SITE and
Information Centre Statistics
69. Accommodation & Travel Sales– Tararua i-SITE
February
2017
Interislander
and Intercity & Tranzit sales are up on last January, whilst other
ticketing agencies have decreased.
February
2016
70. Social Media Google my Business
71. Facebook
72. Rankers Camping NZ
App statistics for Tararua – February 2017
73. Visitor Surveys
Surveys
completed
How
are they travelling?
How
long did they stay?
Where
do they come from?
What
did they ask for?
How
satisfied were they?
Regulatory
Alcohol Licensing
74. District
Licensing Committee Activity
|
Application Type
|
Applications Received
|
Applications Granted
|
Applications Refused
|
|
On Licence - New
|
1
|
0
|
0
|
|
On Licence - Renewal
|
2
|
2
|
0
|
|
Off Licence - New
|
0
|
1
|
0
|
|
Off Licence - Renewal
|
0
|
3
|
0
|
|
Club Licence - New
|
0
|
0
|
0
|
|
Club Licence - Renewal
|
0
|
1
|
0
|
|
Manager Certificate - New
|
3
|
0
|
0
|
|
Manager Certificate -
Renewal
|
3
|
3
|
0
|
|
Special Licence
|
8
|
11
|
0
|
|
Temporary Authority - On
|
0
|
0
|
0
|
|
Temporary Authority - Off
|
0
|
0
|
0
|
|
TOTAL
|
17
|
21
|
0
|
75. Non-Financial
Performance Measures For Year (from 1 July)
|
Performance Measures - Alcohol
Licensing
|
|
Major Aspect
|
Level of Service
|
Performance Measure
|
2015/16
Results
|
2016/17
Target
|
Current Result
|
|
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
|
|
Public Health
|
Protect Public Health by regulating
the sale of alcohol
|
Percentage of licensed premises
inspected annually for compliance
|
Achieved
100%
Target
100%
|
95%
|
42%
On Target
|
Animal Control
76. General
Matters
The
Palmerston North SPCA has been very helpful in rehoming the suitable dogs
unclaimed from the pound. Wellington SPCA has requested that we vaccinate
dogs for Parvovirus before they take them, however this will not happen because
of the cost to ratepayers.
There
has been some adverse media attention for some councils receiving a high-risk
menacing dog neutering subsidy from the Department of Internal Affairs. Owners
who have paid to neuter their high risk dogs consider it unfair that
irresponsible owners are being subsidised. The SPCA has supported this stance.
77. Short
Course, Workshop or Conference Attendance
All
staff have attended the Dealing with Difficult Customers Course. The
course has provided the Animal Control Team with additional tools to use when
dealing with high stress situations.
78. Legislation
Changes or Legislation Comments
There
has been no development on the so called menacing dog legislation.
79. Dog
Pound Statistics
|
Reason for
Impounding
|
Total for Month
|
Total for Year
(from 1 July)
|
|
Roaming
|
17
|
106
|
|
Unregistered
|
|
29
|
|
Roaming and
known to be unregistered
|
1
|
54
|
|
Rushing
|
2
|
5
|
|
Barking
|
|
3
|
|
Failure to
comply with classification - Menacing
|
|
0
|
|
Failure to
comply with classification -Dangerous
|
|
0
|
|
Failure to
comply with Bylaw
|
|
0
|
|
Attacking -
Person
|
|
7
|
|
Attacking
– Stock
|
|
3
|
|
Attacking -
Domestic Animal
|
|
3
|
|
Attacking - Protected
Wildlife
|
|
0
|
|
Released to
Council
|
2
|
10
|
|
Welfare
|
|
14
|
|
TOTAL
|
22
|
234
|
|
Resolution of
Impounding
|
Total for Month
|
Total for Year
(from 1 July)
|
|
Returned to
Owner
|
20
|
138
|
|
New
Owner/Rehomed
|
8
|
65
|
|
Destroyed
|
4
|
33
|
|
TOTAL
|
32
|
236
|
80. Registration
Statistics
|
Classification
|
Registered
|
Unregistered
|
Total
|
|
Dangerous
Dog
|
6
|
3
|
9
|
|
Preferred
Dog Status
|
351
|
4
|
355
|
|
Rural
Domestic Dog
|
1766
|
97
|
1863
|
|
Urban
Domestic Dog
|
924
|
140
|
1064
|
|
Working
Dog
|
3294
|
177
|
3471
|
|
TOTAL
|
6341 (93.7%)
|
421
|
6762
|
81. Infringements
Issued under the Dog Control Act 1996
|
Section
|
Offence
|
Total for Month
|
Total for Year
(from 1 July)
|
|
18
|
Wilful
obstruction of Dog Control Officer or Ranger
|
0
|
1
|
|
19(2)
|
Failure
or refusal to supply information or wilfully providing false particulars
|
0
|
0
|
|
19A(2)
|
Failure
to supply information or wilfully providing false particulars about dog
|
0
|
0
|
|
20(5)
|
Failure
to comply with any bylaw authorised by the section
|
0
|
0
|
|
23A(2)
|
Failure
to undertake dog owner education programme or dog obedience course (or both)
|
0
|
0
|
|
24
|
Failure
to comply with obligations of probationary owner
|
0
|
0
|
|
28(5)
|
Failure to comply with effects of disqualification
|
0
|
0
|
|
32(2)
|
Failure to comply with effects of classification of dog as
dangerous dog
|
0
|
0
|
|
32(4)
|
Fraudulent sale or transfer of dangerous dog
|
0
|
0
|
|
33EC(1)
|
Failure to comply with effects of classification of dog as
menacing dog
|
0
|
0
|
|
33F(3)
|
Failure to advise person of muzzle and leashing requirements
|
0
|
0
|
|
36A(6)
|
Failure to implant microchip transponder in dog
|
0
|
0
|
|
41
|
False statement relating to dog registration
|
0
|
0
|
|
41A
|
Falsely notifying death of dog
|
0
|
0
|
|
42
|
Failure to register dog
|
1
|
77
|
|
46(4)
|
Fraudulent procurement or attempt to procure replacement dog
registration label or disc
|
0
|
0
|
|
48(3)
|
Failure
to advise change of dog ownership
|
0
|
0
|
|
49(4)
|
Failure
to advise change of address
|
0
|
0
|
|
51(1)
|
Removal,
swapping, or counterfeiting of registration label or disc
|
0
|
0
|
|
52A
|
Failure to keep dog controlled or confined
|
0
|
4
|
|
53(1)
|
Failure to keep dog under control
|
0
|
2
|
|
54(2)
|
54(2) Failure to provide proper care and attention, to supply
proper and sufficient food, water, and shelter, and to provide adequate
exercise
|
0
|
0
|
|
54A
|
Failure to carry leash in public
|
0
|
0
|
|
55(7)
|
Failure to comply with barking dog abatement notice
|
0
|
0
|
|
TOTAL
|
1
|
84
|
82. Classified
Menacing Dogs
|
Menacing
Classification Type
|
Total
|
|
33A(1)BII - Characteristics
typical of Dogs Breed/Type
|
1
|
|
S33C(1) - Dog of Breed /
Type in Schedule 4
|
84
|
|
33A(1)(BI) - Observed or Reported
Behaviour of Dog
|
21
|
|
TOTAL
|
106
|
83. CRMs
|
Historical
Rating
Unit
|
Ind/Com
Nth Ward
|
Ind/Com
Sth Ward
|
Non
Rateable
|
Rural
Nth Ward
|
Rural
Sth Ward
|
Not
Known
|
Urban
Nth Ward
|
Urban
Sth Ward
|
Monthly
Total
|
Total
for Year
(from
1 July)
|
|
Aggressive
Dog
|
|
|
|
|
|
|
|
|
|
0
|
16
|
|
Barking
Dog - First Call - Record Only
|
|
|
|
|
15
|
|
2
|
11
|
9
|
37
|
227
|
|
Barking
Dog - SECOND CALL / ATTENDANCE REQUIRED
|
|
|
|
|
6
|
|
3
|
5
|
2
|
16
|
119
|
|
Dead
Dog
|
|
|
|
|
|
|
1
|
|
|
1
|
9
|
|
Dog
Attack
|
|
|
|
|
1
|
1
|
|
1
|
2
|
5
|
24
|
|
Dog
Bylaw Breach
|
|
|
|
|
|
|
1
|
|
|
1
|
2
|
|
Dog
Other
|
|
|
|
|
3
|
|
20
|
12
|
12
|
47
|
383
|
|
Dog
Welfare Concern
|
|
1
|
|
|
|
|
1
|
|
3
|
5
|
25
|
|
Roaming/
Uncontrolled/ Secured Dog
|
|
1
|
|
|
|
3
|
8
|
6
|
5
|
23
|
300
|
|
Roaming
Stock
|
|
|
|
|
|
|
3
|
|
1
|
4
|
120
|
|
Rushing
Dog
|
|
|
|
|
|
|
1
|
2
|
1
|
4
|
22
|
|
TOTAL
|
|
2
|
|
|
25
|
4
|
40
|
37
|
35
|
143
|
1247
|
84. Non-Financial
Performance Measures for Year (from 1 July)
|
Performance Measures – Animal
Control
|
|
Major Aspect
|
Level of Service
|
Performance Measure
|
2015/16
Results
|
2016/17
Target
|
Current Result
|
|
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
|
|
Public Safety
|
Animal Control complaints and issues
are resolved in a timely manner
|
Percentage of residents rate Dog
Control as “Fairly Satisfactory” or “Very
Satisfactory” in the Community Survey to be conducted in 2017, 2020 and
2023
|
Not Measured
|
N/A
|
N/A
|
|
|
|
Percentage of calls that involve dog
attacks responded to within 2 hours
|
89%
Needs Improvement
Target
100%
|
100%
|
100%
Achieved
|
|
|
Promoting responsible animal ownership
through public education
|
Educational publications and
programmes are available to the community
|
5
Needs Improvement
2
Needs Improvement
|
Minimum of 6 articles per year
Minimum of 4 educational presentations
per year
|
6
Achieved
2
|
|
|
|
|
|
|
|
85. Comments
on CRMS
Aggressive dogs – One of these dogs was
released to Council the other has gone missing. One dog owner has been
put on notice awaiting further evidence. A lamb was killed, no dog found
for this, unsure whether the lamb had in fact been killed by the dog. The
other dog was classified as Dangerous with the possibility of being appealed.
Barking dogs – Barking dog complaints
have levelled out, however, complaints have started again at Makotuku.
86. Non
Financial Performance Measures for Month – Dog Attacks
|
Month
|
TOTAL
CRM’s
|
Responded
to within 2 hours
|
|
July
|
1
|
100%
|
|
August
|
1
|
100%
|
|
September
|
5
|
100%
|
|
October
|
4
|
100%
|
|
November
|
3
|
100%
|
|
December
|
1
|
100%
|
|
January
|
5
|
100%
|
|
February
|
4
|
100%
|
|
March
|
|
%
|
|
April
|
|
%
|
|
May
|
|
%
|
|
June
|
|
%
|
Building
87. General
Matters
The BCA is starting to receive an increase in applications for
building consents with 2 new dwellings to be built in the Pahiatua area. A
friendly reminder in the Bush Telegraph for people to lodge their building
consents early, for the installation of new fires. The BCA is hoping to
alleviate the problem of people of leaving the application for a fire consent
before the onset of winter, that in the past has caused a bow-wave of building
consents to be processed by the BCA.
88. Short
Course, Workshop or Conference Attendance
The
Building Officers are receiving in house training for GoGet and Trapeze
systems. The Building team has attended a training seminar on dealing
with difficult people and situations. This will provide the team with
additional tools when dealing with compliance matters.
89. Legislation
Changes or Legislation Comments
New amendments to the Accreditation Regulation which comes in to
force 1 July 2017 will impose changes to how the BCA accreditation will be
conducted by IANZ in November this year. The key changes are the notification
requirements (pushing responsibilities up to the CEO), the required
qualification for the Building Officers to have or must obtain and the
fee-for-service framework.
90. Building
Consents Statistics
|
Consent Time Frames
|
Total for Month
|
Total for Year
(from 1 July)
|
|
Code Compliance Certificate issued
|
20
|
206
|
|
|
|
10 days or Less
|
28
|
119
|
|
11 - 15 Days
|
|
54
|
|
16 - 17 Days
|
|
24
|
|
18 – 19 Days
|
1
|
10
|
|
20 Days
|
|
4
|
|
>20 Days
|
|
0
|
|
TOTAL
|
29
|
211
|
|
Percentage processed within 20 day
limit
|
100%
|
100%
|
|
|
|
Total Value
|
$1,136,756
|
$11,347,944
|
|
Average Value
|
$39,198.48
|
$53,781.76
|
|
Inspection Results Report –
|
Total
for Month
|
Total
for Year
(from
1 July)
|
|
No of passed inspections
|
97
|
783
|
|
No of failed inspection
|
9
|
101
|
|
TOTAL
|
106
|
884
|
91. Non-Financial
Performance Measures for Year (from 1 July)
|
Performance Measures – Building
|
|
Major Aspect
|
Level of Service
|
Performance Measure
|
2015/16
Results
|
2016/17
Target
|
Current Result
|
|
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
|
|
Public Safety
|
Ensure that the district’s built
environment is safe and healthy
|
All swimming pool and/or spa fencing
inspected once every 5 years
|
New Measure
|
100%
|
100%
Achieved
|
|
Customer Services
|
Building safe communities through cost
effective and streamlined processes
|
Consents issued within statutory
timeframes
|
Not Achieved 98%
Target
100%
|
100%
|
100%
Achieved
|
NOTE 1: Swimming pool inspections are generally
undertaken in the summer months.
92. Swimming
Pool Inspections
|
|
Inspected
|
Passed
|
Failed
|
Removed*
|
|
July
|
0
|
0
|
0
|
0
|
|
August
|
0
|
0
|
0
|
0
|
|
September
|
0
|
0
|
0
|
0
|
|
October
|
2
|
0
|
1
|
1
|
|
November
|
3
|
1
|
2
|
0
|
|
December
|
1
|
1
|
0
|
0
|
|
January
|
1
|
0
|
1
|
0
|
|
February
|
0
|
0
|
0
|
0
|
|
March
|
|
|
|
|
|
April
|
|
|
|
|
|
May
|
|
|
|
|
|
June
|
|
|
|
|
|
TOTAL /270
|
|
|
|
|
*-on inspections the pools are not there ie have been
removed by owners
The owners of the
pools that have failed have been sent a letter asking that repairs and/or
modifications be made.
Next pools due to
be inspected are in May 2017 . Two in Woodville and 11 in Pahiatua.
General Inspection
93. Illegal
Dumping Collection
|
|
Tonnage
|
Transfer Station Cost ($)
|
|
July
|
0.340
|
45.35
|
|
August
|
0.710
|
187.06
|
|
September
|
0.980
|
107.56
|
|
October
|
0.570
|
100.01
|
|
November
|
1.030
|
189.96
|
|
December
|
0.540
|
99.95
|
|
January
|
1.000
|
122.95
|
|
February
|
0.660
|
208.27
|
|
March
|
|
|
|
April
|
|
|
|
May
|
|
|
|
June
|
|
|
|
Total for Year
(from 1 July)
|
5.830
|
1061.11
|
94. CRMs
|
Historical
Rating
Unit
|
Ind/Com
Nth Ward
|
Ind/Com
Sth
Ward
|
Non
Rateable
|
Rural
Nth Ward
|
Rural
Sth Ward
|
Not
known
|
Urban
Nth Ward
|
Urban
Sth Ward
|
Total
for Month
|
Total
for Year
(from
1 July)
|
|
Abandoned
Vehicle
|
|
2
|
|
|
|
|
4
|
1
|
1
|
8
|
39
|
|
Fire
Hazards
|
|
|
|
|
|
|
|
|
2
|
2
|
29
|
|
Illicit
Dumping
|
|
|
|
1
|
|
1
|
8
|
2
|
|
12
|
113
|
|
Noise
- Stereo/ Drums/ Party - First Call - Record Only
|
1
|
|
|
|
|
|
18
|
13
|
11
|
43
|
185
|
|
Noise
- Stereo/ Drums/ Party - SECOND CALL / ATTENDANCE REQUIRED
|
1
|
|
|
|
|
|
19
|
13
|
12
|
45
|
205
|
|
Machinery
/ Vehicle Noise on Private Property - First Call - Record Only
|
|
|
|
|
|
|
|
|
|
|
4
|
|
Machinery
/ Vehicle Noise on Private Property - SECOND CALL / ATTENDANCE REQUIRED
|
|
|
|
|
|
|
|
|
|
|
6
|
|
Noise
Other - First Call - Record Only
|
|
|
|
|
|
|
|
|
1
|
1
|
3
|
|
Noise
Other - SECOND CALL / ATTENDANCE REQUIRED
|
|
|
|
|
|
|
|
|
|
|
1
|
|
Overhanging
Trees or Projections from Private Property
|
1
|
|
|
|
|
|
|
1
|
1
|
3
|
8
|
|
Stock
Crossings
|
|
|
|
|
|
|
1
|
|
|
1
|
3
|
|
Wasp
& other Pests Complaints
|
|
|
|
|
|
|
|
|
|
|
0
|
|
TOTAL
|
3
|
2
|
|
1
|
|
1
|
50
|
30
|
28
|
115
|
596
|
95. Non-Financial
Performance Measures for Year (from 1 July)
|
Performance Measures – General Inspection
|
|
Major Aspect
|
Level of Service
|
Performance Measure
|
2015/16
Results
|
2016/17
Target
|
Current Result
|
|
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
|
|
Liveable Communities
|
Excessive noise complaints will be attended
to by council to minimise disturbance to others
|
Percentage of noise complaints
responded to within an hour
|
95.9%
On Target
|
95%
|
96.%
Achieved
|
|
Attractive Communities
|
Control excessive rubbish dumping,
overhanging vegetation and fire hazards through monitoring and enforcement
|
Percentage of complaints responded to
within 48 hours
|
100%
On Target
|
90%
|
100%
Achieved
|
96. Non-Financial
Performance Measures for Year (from 1 July) - Noise
|
Month
|
TOTAL CRM’s
|
Responded to within 1 hour
|
|
July
|
10
|
100%
|
|
August
|
14
|
100%
|
|
September
|
6
|
83.3%
|
|
October
|
31
|
93.5%
|
|
November
|
33
|
100%
|
|
December
|
31
|
100%
|
|
January
|
36
|
94.4%
|
|
February
|
44
|
95.5%
|
|
March
|
|
%
|
|
April
|
|
%
|
|
May
|
|
%
|
|
June
|
|
%
|
Health
97. General
Matters
31 March is the final date for businesses with an On Licence to
transition to the Food Act 2014. Contact has been made with these
businesses to invite them to a targeted workshop at the Business Hub on 27
March 2017. A reminder letter has also been sent to those that have
attended a workshop in 2016 but are yet to register under the new Act.
Food Stall permits for the Ormondville Railway preservation –
Five Viaducts tour permits were also issued to all organisations and
individuals that applied.
98. Short
Course, Workshop or Conference Attendance
Attended two of the three day Annual
Conference for the New Zealand Institute of Environmental Health in Palmerston
North.
Day two was the date scheduled for the
Ministry of Primary Industries workshops that outlined a number of areas
relating to Recognised Agency applications, competency and enforcement.
Some of the key learnings included the procedures that MPI have implemented
when dealing with complaints that are received for businesses registered with
the Ministry.
The other area of interest was what an
assessor is looking for in a QMS and for the onsite technical review of a
verification. I have now reviewed the current process, and implemented
some of these changes in future verifications to be more consistent with
Ministry expectations.
99. Legislation
Changes or Legislation Comments
A new “Safe and Simple” food
control plan template is due to be released by the Ministry in early
March. An overview of this template was covered at the conference.
It is designed to be in a more user friendly format and inform the registered
business operator what to look for and what records are required Once
these have been released the Tararua District Council will be able to provide
these to transitioning food businesses.
100. Non-Compliance Issues
and/or Breaches of the Act
No non compliances or breaches reported for
the month of February 2017.
101. CRMs
102. Non-Financial Performance Measures for Year (from 1 July)
|
|
Total for Month
|
Total for year (from 1 July)
|
|
High Risk Food Inspections
|
4
|
45
|
|
Low Risk Food Inspections
|
8
|
17
|
|
Food Control Plan Audits
|
5
|
29
|
|
New Business Enquiry
|
1
|
12
|
|
New Food Business Registered
|
1
|
7
|
|
Business Closed
|
0
|
6
|
Planning
103. General
Matters
Business
as usual, reasonably quiet month for resource consents, however have received a
number of enquiries and complaints.
104. Short
Course, Workshop or Conference Attendance
Planning
Officer and Manager of Regulatory Services attended the TLA Planning Practice Meeting
for Territorial Authorities in Wellington, hosted by Ministry for the
Environment (MfE). The purpose of the meeting was identify significant issues
and preferred options for improving engagement between the MfE and councils.
The
MfE updated councils that their Resource Management directorate was going
through a ‘rejig’. They have outlined that the ‘rejig’ will
enable them to invest more time in system thinking and in working effectively
with our partners and stakeholders.
MfE
have appointed Rachel Ward as liaison officer for Tararua and neighbouring
district councils.
105. Legislation
Changes or Legislation Comments
The
Resource Legislation Amendment Bill (RLAB) making its way through Parliament reaching
the select committee on the 6th March 2017 and now in the process of
its second reading.
106. CRM’s
107. Monthly
Resource Consents Statistics - 2016/17
|
Application Type
|
Applications Received
|
Applications Granted
|
Applications Refused
|
|
Subdivision Consents
|
0
|
1
|
|
|
Land Use Consents
|
1
|
0
|
|
|
TOTAL
|
1
|
1
|
|
|
TOTAL FOR YEAR (FROM 1
JULY)
|
|
29
|
|
108. Non-Financial
Performance Measures for Year (from 1 July)
|
Performance Measures – Planning/
Resource Management
|
|
Major Aspect
|
Level of Service
|
Performance Measure
|
2015/16
Results
|
2016/17
Target
|
Current Result
|
|
Community Outcome(s): Prosperous Economy • Collaborative Council • Great Lifestyle
|
|
Resource Management
|
Advice to customer is of good quality
(fit for purpose)
|
Survey of customer rate advice was
helpful
|
83% Agree
85% Target
|
85% Target
|
100%
|
|
Resource consents are
administered effectively and efficiently
|
Percentage of resource consents
processed within the statutory time frame.
• Non-notified 20 working days
• Notified 70 working days
• Notified and Limited Notified
not requiring a hearing -50 working days
|
98.11% Achieved
100% Target
|
100%
|
100%
Achieved
|
|
Council responds effectively to
complaints about non-compliances
|
Non-compliances are resolved within 3
months of customer complaint.
|
100% Achieved
100% Target
|
100%
|
100%
Achieved
|
Emergency Management
Rural
Fire
109. Fire Season
The fire season
is over and it was a reasonably quiet one. The only significant fire was
the recent fire at Tower Street, Ormondville. It was caused by a
controlled burn that went out of control due to some poor decisions by the
local farmer who lit it. It will probably cost him between $8k to $13k for fire
suppression costs. A helicopter was used and all personnel and equipment
worked well including a crew from the Tararua Alliance who assisted with the
mop up. A debrief was held at the Ormondville Fire Station on Tuesday, 14
March 2017.
110. Incident Reports (to 23 March 2017)
|
NRFA Classification Type
|
Jul
|
Aug
|
Sep
|
Oct
|
Nov
|
Dec
|
Jan
|
Feb
|
Mar
|
Apr
|
May
|
Jun
|
Total
|
|
Power
Lines
|
0
|
1
|
0
|
0
|
1
|
2
|
1
|
1
|
|
|
|
|
6
|
|
Vehicle
- Car, Truck etc.
|
2
|
0
|
0
|
1
|
0
|
0
|
2
|
4
|
|
|
|
|
9
|
|
Farm/Forest
Machinery
|
0
|
0
|
0
|
0
|
0
|
0
|
1
|
0
|
|
|
|
|
1
|
|
Camp
fires/bonfires/rubbish fires
|
0
|
0
|
0
|
0
|
1
|
1
|
0
|
0
|
|
|
|
|
2
|
|
Smokers
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
|
|
|
|
0
|
|
Land
clearing escaped - Open Fire Season
|
0
|
0
|
0
|
0
|
0
|
1
|
1
|
1
|
|
|
|
|
3
|
|
Land
clearing escaped - Restricted/ Prohibited Fire Season (no Fire Permit)
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
|
|
|
|
0
|
|
Structural
- House/Shed
|
2
|
1
|
0
|
1
|
1
|
1
|
4
|
3
|
|
|
|
|
13
|
|
Pyrotechnics
Fireworks
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
|
|
|
|
0
|
|
False
Alarm
|
1
|
3
|
3
|
2
|
3
|
2
|
3
|
9
|
|
|
|
|
26
|
|
Medical
Assist
|
0
|
1
|
1
|
0
|
1
|
1
|
2
|
0
|
|
|
|
|
6
|
|
Motor
Vehicle Accident
|
0
|
0
|
0
|
0
|
0
|
0
|
2
|
2
|
|
|
|
|
4
|
|
Miscellaneous
|
0
|
0
|
0
|
0
|
2
|
1
|
0
|
1
|
|
|
|
|
4
|
|
Total
|
5
|
6
|
4
|
4
|
9
|
9
|
16
|
21
|
|
|
|
|
74
|
111. FENZ
Paddy attended
a “Leading Through Change” seminar in Wellington on 28 February
2017. This was an opportunity to meet with senior management of the NZ
Fire Service and Rural Fire. It was great to see the positive attitude
displayed by both services and it bodes well for the transition. Paddy
also attended the two day National PRFO’s and Chairs meeting in
Wellington on 14/15 February 2017. The meetings included workshops on the
new FENZ branding, Command and Control and other transition issues.
Civil
Defence
112. Training
A training
programme has been finalised and presented to our Civil Defence
volunteers. A total of 12 courses will be rolled out over the period
April/May with further courses being provided during June and July. There
has been a strong interest in these courses from volunteers in our Civil
Defence Centres.
As part of
course development Paddy attended two sessions run by the Wellington Regional
Emergency Management Office (WREMO) in Carterton and Masterton. WREMO
have two full time community training providers and information gained from
these courses helped towards our training programme development.
Paddy conducted
a Radio Course for the senior students at Weber School on 20 February and
discussed Civil Defence arrangements with the new Principal.
Pennie Smith,
our CD Welfare Manager attended Exercise Rauora in Palmerston North on
Thursday, 16 March 2017. The exercise was run by the Police and the
scenario involved a major passenger liner being shipwrecked on the west
coast. Pennie’s part of the exercise involved setting up a Welfare
Centre and registering survivors in EMIS.
113. Meetings
Paddy
attended an East Coast LAB meeting in Napier on 9 March 2017. One of the
major issues discussed was the arrival of the JOIDES Resolution, a floating
laboratory equipped with a drill rig, which will drill in the vicinity of the
Hikurangi Trench off the coast of Gisborne. The drilling will be
conducted as part of a $10m - $20m project to study slow-slip earthquakes off
the East Coast of New Zealand. There is a perception that the public will
see this as an oil research ship looking for oil, which is a contentious issue
in New Zealand at the moment, particularly among Iwi. East Coast LAB will
look at a PR programme to provide factual information for the public. The
drilling will be conducted in 2018.
An Emergency Management Committee (EMC)
was held in the Council Chamber on 9 March 2017. The meeting was well
attended by local response organisations and the local Community Civil Defence
Response Group representatives. A demonstration of a building impact
assessment application was given, with our building inspectors present.
Nigel Hall (NZ Fire Service) gave a presentation on the recent Hastings fires
and the new training programme was presented. It was pleasing to see the
Dannevirke Community Patrol rep and the SPCA rep in attendance.
114. Community
Resilience
Paddy
attended Community Civil Defence meetings at Pahiatua on 6 March 2017 and
Norsewood on 13 March 2017. The main topic for these meetings was the new
training programme, which was well received.
The
Woodville Community CD Response Group managed to obtain a new 5000ltr water
storeage tank from the Horizons Regional Council for the Community Civil
Defence Centre. Tararua District Council paid for the installation and
tank stand. The tank will be used as a back-up to provide fresh water
during an emergency should the town’s reticulated supply be affected.
Paddy
provided Civil Defence readiness presentations to the Dannevirke Presbyterian
Ladies Committee on 13 February 2017 and the Dannevirke North Women’s
Institute on 14 March 2017.
115. Data Capture of Volunteer Records
All of the
Rural Fire Volunteer Fire Force personal information and training records have
been captured and authenticated. This was completed by student Jack
Borrie. Jack has done an excellent job as part of his holiday work
experience. He even wrote an excellent TDC specific information manual on
the programme. We are currently adding the Civil Defence Volunteer
personal information and training records into the system, including the
courses completed with the new Civil Defence Training programme.
116. Civil Defence Centre Guide
This
guide has been written and the graphics required were provided gratis by the
Wellington Regional Emergency Management Office. The guide will be used
as a basis for the course “Civil Defence Centre Operation”, which
is part of our new CD training programme.
Library
117. General
Matters
Schools
throughout the district continue to utilise the resources at their local public
library to supplement their own. With the closure of the National Library
in Palmerston North and the changes to how teachers can access National
resources, it is becoming more prevalent for teachers to use the local public
library as their first port of call for resourcing their information
needs. The biggest challenge around this for the libraries is
often multiple schools will run the same projects at the same time, and rural
public libraries are not able to supply thirty or more books on the same
subject to multiple schools. Those schools and teachers who have
approached library staff are aware that as a public library, we must supply
information for the whole community and are not curriculum based.
The
closure of the National Library’s Palmerston North branch has allowed
closer relationships to be forged between each library and school. The
running of our Winter Warmers reading programme in schools prior to the closure
has helped to facilitate these relationships.
Most
of the branches hosted pre-school or primary school class visits during
February.
118. 118. Mama/Pepe Ropu
The
Mama/Pepe Ropu being run at Pahiatua and Eketahuna libraries has not yet had
any participants, however the facilitator of this programme will continue to
promote it.
119. Stepping Up Computer Classes
Wairarapa
REAP’s Stepping Up computer classes are underway again for Term
One. There is a full class being run at Pahiatua. Unfortunately
there was a lack of registrations for the Eketahuna class for this term so it
is not being run. Registrations will open again for term two at both
sites.
120. Heritage
Rescue
Heritage
Rescue, a television programme has contacted the staff at the Pahiatua branch
seeking historical information in the Pahiatua area.
121. Te Aho o Te
Kura Ponamu
Te
Aho o Te Kura Ponamu utilised the Dannevirke Library in February to meet their
students. This proved to be successful and the
tutors were appreciative of the library space.
122. Refresher
Training
Refresher
Kotui training for staff has been mostly completed now.
123. Reallocation
of Bookstock
The
annual reallocation and weeding of bookstock will be completed by the end of
March. Due to the changeover of Library systems, this has been done in a
different way. Moving forward, Kotui will allow a much better way to
identify and move stock that is not being utilised at a branch. This will
allow stock to be refreshed across the four libraries in a much more efficient
manner.
Planning
124. Hell Pizza
Reading Challenge
Registrations
open for the HELL Pizza Reading Challenge on 1 March. Our four Community
Libraries will be participating again this year encouraging children to not
only register individually but participate through the Winter Warmers Reading
Programme.
The
Reading Challenge rewards primary school aged children who read seven library
books with a voucher for a free 333 HELL Pizza.
125. Tararua
REAP Early Childhood
Tararua
REAP is organising a puppeteer and storyteller session at the Dannevirke
Library in March. Each year this event occurs and is used to encourage
parents of pre-schoolers to be aware of the services at their local library.
126. School
Holiday Programme
Planning
and training for the Term 1 digital literacy programme will commence this
month. The library has purchased OGOBILD Animation Kits and library staff will
be trained in their use. Advertising in the Bush Telegraph and promotion to
schools for this programme will be organised.
127. Online
Registration
During
March the library will move to online registrations for new members. This
will streamline the process of joining the library and allow potential new
members to join remotely. New members will then need to visit their local
library with their identification to activate their full membership.
128. Radio
Frequency Identification Project
A
vendor for this project has been selected. An initial meeting will be
held during May to finalise the contract and to finalise the work programme for
this project. Tagging will get underway shortly afterwards.
129. Woodville
Project
Furnishing
and fittings for the Woodville building will be ordered during March. The
staff at the Woodville branch have been involved in the colour palette selected
and style of the furniture. Planning for the move is
underway.
130. Statistics
– as at 28 February 2017
Customer
Services
131. Customer
Service Requests -1-28 February 2017
Recreation and Sports Report
132. Tararua
District Council
·
The Tararua Recreation Advisor attended the
Dannevirke Multisport Complex Incorporated AGM on Tuesday 7 February. Lina
Castles and Kelly Gillard were re- appointed as Chairperson and Secretary
respectively. Aaron Karena is the newly appointed Treasurer for the committee.
·
The Tararua Recreation Advisor attended the
Dannevirke Netball Centre AGM on Monday 27 February. The primary school
competition will start on Saturday 6 May and the senior competition will
start on Wednesday 10 May.
The Netball Administrator position is
currently vacant. The position will be advertised and a panel will be brought
together to interview potential candidates.
·
The Tararua Recreation Advisor attended
the Dannevirke Tigers AGM on Thursday 2 March.
The Dannevirke Tigers Rugby League Club has
recently come out of recession with a new committee formed to lead the
revitalisation of the club.
The club introduced an U11 rugby league
team in 2016 and an U12 touch team that is currently competing in a 2016/17
Touch competition in Palmerston North.
The club held a Rugby League Muster Day at
the end of 2016. The day was a great success with 126 new junior members
registering for the 2017 junior rugby league competition. There are currently
two U7s and an U9, U11, U13, U15 and U17 teams.
The Tiger’s club also welcomes a
senior women’s netball team in addition to a senior women’s rugby
league team and a men’s rugby league team.
·
Sport Manawatu is currently providing
advice around the process involved with creating a new basketball club to local
basketball enthusiast Eruera Rautahi. Eruera alongside the Tararua Recreation
Advisor was involved in the delivery of the successful Basketball Summer League
Competition held in Dannevirke from November to December 2016.
·
The Tararua Recreation Advisor is planning “learn
to ride” cycle lessons with Eketahuna and Huia Range Schools.
·
Representatives from Dannevirke Tigers
Rugby League Club, Dannevirke Sports Club, BAMS Boxing Club, St Joseph’s
School and Totara College attended the Kiwisport Fund Workshop hosted by the
Sport Manawatu Regional Workforce Development Advisor.
·
The Sport Manawatu Regional Talent and Coach
Development Advisor hosted a Managing a Team Workshop. This was attended by
eight managers of the Dannevirke Tigers Rugby League Club.
· The International Representatives Schemes budget is
fully expended for this financial year (1 July 2016-30 June 2017). No
further applications can be considered until the new financial period.
·
The Sport New Zealand Tararua Rural Travel Fund
closes on 31 March 2017. Applications are on the Tararua District Council
website and are available from Council service centres.
·
The Secondary School Sport Advisor along with
the Regional Workforce Development Advisor held a forum to establish a
Secondary School Sport Council with year 10 students from a wide range of
schools, including Tararua College. The aim is to equip students with
leadership skills and utilise student voice for our secondary school events.
·
The Secondary School Sports Advisor facilitated
a Principals Group Meeting attended by Jon Ward, Principal of Tararua College. Garry
Carnachan from the New Zealand Secondary School Sport Council spoke to the
group, outlining current trends and the implications of Health and Safety on
Secondary School sport.
·
The Secondary School Sports Advisor facilitated
a Secondary Schools Sport Coordinator Meeting that Bridget Bailey and the
Sports Coordinator from Tararua College attended.
·
The Secondary School Sports Advisor facilitated
a meeting at Waiopehu College to discuss Manawatu Inter-Secondary School
Athletics.
·
The Regional Sport Facilities Plan has had its
final facility check off with Tararua District Council. There were several
facilities that were added into the plan which were not included in the master
facility list. The project is currently delayed, however the next stage of the
project is expected to run as scheduled.
·
Tararua Go by Bike Day was a great success with
over 550 children taking part.
· The Ki-o-Rahi Secondary School Regionals were held at Dannevirke
High School on 2 March. A total of 13 Manawatu Secondary Schools were involved
on the day with Dannevirke High School winning the tournament and securing
their place to compete at the nationals in Auckland later this year.
The final results were:
1s Dannevirke
High School
2nd Feilding High School
3rd Te Kura Kaupapa Maori o
Tamaki nui a Rua
4th Tu Toa Tai Wananga
5th Waiopehu College
133. Upcoming events (that we deliver or
directly impact on)
· The Te Apiti Whānau Challenge event is scheduled for 23 April
with a postponement date scheduled 30 April 2017.
· The Tararua Recreation Advisor will be assisting Constable Maxine
Walshe with her cycle lessons scheduled with Pongaroa School from Monday 13 March
- Wednesday 15 March.
· In collaboration with Netball Manawatu, Sport Manawatu staff will
host a Generic Coaching Clinic at the Dannevirke Netball Centre on
Thursday 16 March from 5.30pm- 7pm. The clinic is open to anyone interested in
taking part.
·
Sport Manawatu has taken on the project
leadership of the Tararua Primary Schools Seven-a-Side Tournament. Planning is
underway with the event scheduled for Wednesday 14 June (postponement date is
Friday 16 June).
|
134 Recommendation
That
the report from the Chief Executive dated 22 March 2017 concerning an update
on key projects and items of interest to the Council (as circulated) be
received.
|
Attachments
Nil.
Minutes of an Audit and
Risk Committee meeting held in the Council Chamber, 26 Gordon Street,
Dannevirke on Monday 13 March 2017 commencing at 2.00 pm.
1. Present
Mr K Ross
(Chairperson), Her Worship the Mayor - Mrs T H Collis,
Crs A L Benbow (Deputy Mayor), J E Crispin and
S A Hull.
In
Attendance
Mr B King - Chief
Executive (until item 6.4)
Mr R Taylor - Governance
Manager
Mr R Suppiah - Chief
Financial Officer
Mr P Wimsett - Manager
Strategy and District Development
Mr C Lunn - Manager
Regulatory Services
Ms S Lowe - Health
and Safety Coordinator (until item 4.4)
Ms J Kopa - Records
and Information Manager (until item 4.2)
Mr C McKay - Finance
Manager
2. Apologies
3. Audit
and Risk Committee Focus
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3.1
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The
Chairperson spoke on the following key areas for the Audit and Risk Committee
to focus in considering and managing risks from a governance perspective, and
recognising the need for the Council to take a holistic approach that takes
potential impacts into account:
· Look at long term
bigger issues.
· Do not get bogged
down with day-to-day operational matters and minor details.
· Establish strong
relationships with key organisations and government departments such as New
Zealand Transport Agency, Horizons Regional Council, Ministry of Health,
MidCentral Health, Ministry for the Environment, Iwi et al.
· Maintain an
overview of significant critical issues for the district and their wider
consequences.
· Develop a quality Long Term Plan that is robust and achievable.
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3.2
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No additional items were notified
for the agenda of today’s meeting.
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4. Reports
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4.1
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Conflict of Interest Policy
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4.1.1
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The Chief
Financial Officer presented the draft Conflict of Interest Policy applicable
to elected members, tender evaluation teams, regulatory services and general
staff.
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4.1.2
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It is noted a
current situation exists with Cr Christison regarding the Local Authority
(Members Interests) Act 1968 relative to payments from the Council exceeding
$25,000 (GST inclusive) this financial year.
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4.1.3
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That matter
is the subject of an application to the Office of the Auditor General to seek
retrospective approval for contractual payments made to this councillor exceeding
the annual limit.
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4.1.4
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It is agreed that the Mayor and Chief
Executive need to clarify the Council’s position in respect of this
situation prior to the next Council meeting.
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4.1.5
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That
the report from the Chief Financial Officer dated 6 March 2017 concerning the
Conflict of Interest Policy (as circulated) be received, and
That
the Audit and Risk Committee is satisfied that the proposed policy is robust,
and it be presented to the Senior Leadership Team as a final draft for
approval subject to making the following amendments:
· Specify
what will occur when a potential situation eventuates regarding a conflict of
interest breach.
· Clarify
that declarations by elected members relating to beneficial interests in land
do not apply to circumstances where that interest is in common with the
general public.
· Change
the wording in the policy statement on general staff to read “It is
expected that all staff shall perform their duties honestly and
impartially”.
· Add
wording appointed members to make clear the reference is to elected
and appointed members as part of identifying their obligations to declare any
potential conflict of interest.
· Strengthen
the procedures and guidelines applicable to councillors to emphasise an
elected member is disqualified from office, or from election to office if
they participate in any Council discussion or vote on any matter in which
they have a pecuniary interest without obtaining prior consent from the Office
of the Auditor General through it granting them an exemption to this
requirement.
· Ensure
it is explicitly clear within the policy statement, procedures and guidelines
applicable to elected and appointed members it is the responsibility of the
member to determine whether or not to declare any conflict of interest.
Ross/Hull Carried
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4.2
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Risk Management and Monitoring
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4.2.1
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The Manager
Regulatory Services made a visual presentation on risk management frameworks
and Audit and Risk Committees, and this includes reference to the following
matters:
· Context
· What do Audit and
Risk Committees do
· What should
management focus on
· What should the
Audit and Risk Committee focus on
· What outcomes
define success
· What makes one successful
· Responsibilities
of the committee
· Key components of
a framework
· Assuring the
framework
· Where to from here
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4.2.2
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That
the report from the Manager Regulatory Services dated 6 March 2017 concerning
risk management and monitoring (as circulated) be received, and
That
the Audit and Risk Committee agree to schedule a workshop in May to consider
a draft risk management framework and make recommendations to the Council for
the adoption of such a policy.
Ross/Benbow Carried
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4.3
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WorkSafe (Health and Safety) Update
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4.3.1
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It is noted
that MWLASS appointed Michelle Hunt as their replacement Health and Safety
Project Leader, and she will commence this role on 28 March 2017.
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4.3.2
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The
possibility of appointing an elected Council member to the Health and Safety
Committee is suggested for consideration as an additional representative.
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4.3.3
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That
the report from the Health and Safety Coordinator dated 6 March 2017
concerning a WorkSafe (Health and Safety) update (as circulated) be received
and noted.
Ross/Crispin Carried
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4.4
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Council Policy Management
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4.4.1
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Councillors
can identify particular policies they consider are a priority for review,
otherwise many such issues linked to them will be considered through
discussions with Council on developing the Long Term Plan.
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4.4.2
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That
the report from the Manager Strategy and District Development dated
6 March 2017 concerning Council policy management (as circulated) be
received and noted.
Crispin/Hull Carried
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4.5
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Audit New Zealand
Management Report
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4.5.1
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The Chief Financial Officer spoke on
recommendations from Audit New Zealand management reporting of its key
findings, and actions taken by management in response to the following
matters raised:
· Messaging
within the Annual Report, and ensuring the document made available to the
public is readable, understandable, informative and summarised in simplistic
form.
· Progress is
being made in managing and pursuing the recovery of outstanding rates
debtors.
· Emphasis on strengthening project management is improving the
completion of capital projects, thereby reducing the carry forward of budgets
relating to that programme of work.
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4.5.2
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That the report from the Chief
Financial Officer dated 7 March 2017 concerning the Audit New Zealand
Management Report (as circulated) be received, and
That
progress made by management in implementing the audit recommendations is
noted.
Ross/Benbow Carried
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5.
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Meetings
Schedule - 2017 to 2019
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5.1
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That the Audit and Risk Committee meetings
schedule for 2017 to 2019 be confirmed.
Collis/Ross Carried
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6.
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Public Excluded Items of Business
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6.1
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That the public be excluded from the following parts of the
proceedings of this meeting, namely:
Tararua
Alliance Audit Report
Tararua
Aquatic Community Trust Audit Report for year ended 30 June 2016
Management
Review - Finance
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48 (1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
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General
subject matter to be considered
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Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for the passing of this resolution
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Tararua Alliance Audit Report
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To protect commercial activities
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Section (1)(a)(i)
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Tararua Aquatic Community Trust Audit Report for year ended 30
June 2016
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To protect improper gain or advantage
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Section (1)(a)(i)
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Management Review - Finance
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To protect improper gain or advantage
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Section (1)(a)(i)
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This resolution is made in
reliance on Section 48 (1) (a) of the Local Government Official Information
and Meetings Act 1987 and the particular interest or interests protected by
Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as follows:
s7(2)(h) The
withholding of the information is necessary to enable the local authority to
carry out, without prejudice or disadvantage, commercial activities.
s7(2)(j) The
withholding of the information is necessary to prevent the disclosure or use
of official information for improper gain or improper advantage.
s7(2)(j) The
withholding of the information is necessary to prevent the disclosure or use
of official information for improper gain or improper advantage.
Hull/Collis Carried
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6.5
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That
open meeting be resumed.
Ross/Benbow Carried
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There being no
further business the Chairperson thanked those present for their attendance and
contributions, and declared the meeting closed at 4.30 pm.
____________________________
Chairperson
18 Correspondence
Attachment 1 Local
Government Commission - Draft proposal for the reorganisation of local government
in the Wellington region
