Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Tuesday 13 December 2016 commencing at 1.00 pm.

1. Present

Her Worship the Mayor - Mrs T H Collis, Crs A L Benbow (Deputy Mayor), E J Christison, J E Crispin, S A Hull, C J Isaacson, P A Johns and A J Thompson.

In Attendance

Mr B King - Chief Executive

Mr R Taylor - Governance Manager

Mr P Wimsett - Manager Strategy and District Development

Mr C Lunn - Manager Regulatory Services

Mr C Chapman - Alliance Network Manager

Mr D Gerrard - Alliance Operations Manager

Mr C McKay - Finance Manager

2. Council Prayer

2.1	The Mayor opened the meeting with the Council Prayer.

3. Apologies

3.1

Nil

4. Public Forum

4.1	Former Akitio School
4.1.1	Dan Ramsden, Murray Deadmin (Chairperson, Akitio Recreation Sports Club) and Donna Deadmin requested the Council’s support and assistance to secure for the community the grounds of the former Akitio School.
4.1.2	This issue has been the subject of extensive correspondence and legal cost to Dan Ramsden, and little progress is being achieved regarding that matter.
4.1.3	The Ramsden family were the previous owners of the land that was assigned to the Crown for schooling purposes in 1948.
4.1.4	The Akitio School is now surplus to the Crown’s requirements, but the Crown does not recognise the Ramsden family as having a right to have the property offered back to them pursuant to Section 40 of the Public Works Act.
4.1.5	This situation is further complicated as the land is still being assessed for possible land banking for a future Treaty claim.
4.1.6	The Akitio community is seeking to have the school grounds incorporated in with the Akitio Community Hall, thereby ensuring the area is not lost and its significance is preserved for the benefit of the whole community.
4.1.7	The Council is asked to provide its support for a letter of intent to claim the return of the gifted land back and be held in ownership through a charitable or community based entity.
4.1.8	This correspondence is to be directed to the Minister for Land Information, the Honourable Louise Upston and the Wairarapa electorate Member of Parliament, Alastair Scott.
4.1.9	The Chief Executive requested Dan Ramsden to provide details of when and what specific reason/s did Land Information New Zealand or someone similar decide the land gifted (from either Council or the Ramsdens) be exempt from Section 40 (offer back provisions) of the Public Works Act.
4.1.10	Dan Ramsden also spoke on community concerns regarding the possible loss of Pongaroa Senior Constable Dave Kirk due to the internal review of resources for policing in the district.

5. Notification of Items Not on the Agenda

5.1

Nil

6. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

6.1

Nil

7. Personal Matters

7.1	The Mayor has written to several students to acknowledge their achievements.
7.2	The Mayor is to send a sympathy card conveying the Council’s condolences on the sudden passing of Phil Sunderland (former MidCentral District Health Board Chair from 2010 to 2016).

8. Confirmation of Minutes

8.1	*That the minutes of the Council meeting held on 30 November 2016 (as circulated) be confirmed as a true and accurate record of the meeting.* *Crs Thompson/Isaacson Carried*

9. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda

9.1	Woodville Districts’ Vision Treasurer’s Report (Item 9.4.2)
9.1.1	Cr Johns indicated that the amount of funds held by Woodville Districts’ Vision is $56,000 representing an accumulated total in various accounts.
9.1.2	Of significance to note is that there is $30,000 of committed funding yet to be uplifted for the Lindauer Walkway project granted by the Waireka Community Trust.

10. Reports

10.1

Delegation of Authority to Council Officers for Regulatory Services Functions

10.1.1

That the report from the Manager Regulatory Services dated 6 December 2016 concerning the delegation of authority to Council officers for Regulatory Services functions (as circulated) be received, and

That the Council approve the delegations as detailed in the schedule attached to this report to enable staff to deliver and fulfil the statutory responsibilities regarding the following legislation:

Resource Management Act 1991
Sale and Supply of Alcohol Act 2012
Dog Control Act 1996
Impounding Act 1955

· Building Act 2004

Crs Johns/Hull Carried

10.2

Liquor Licensing Matters Determined Under Delegated Authority

10.2.1

That the report from the Liquor Licensing Officer dated 6 December 2016 concerning Liquor Licensing matters determined under delegated authority (as circulated) be received and noted.

Crs Thompson/Johns Carried

10.3	Triennial Agreement for the Manawatu-Wanganui Region
10.3.1	*That the report from the Governance Manager dated 6 December 2016 concerning the Triennial Agreement for the Manawatu-Wanganui Region (as circulated) be received, and* *That the Mayor is authorised to sign this document on the Council’s behalf to confirm its acceptance of the Triennial Agreement dated December 2016.* *Crs Johns/Christison Original Motion*
10.3.2	An amendment to the original motion seeking further time to consider this matter is proposed as follows:
10.3.3	*That this item of business be left to lie on the table to provide the opportunity for a workshop briefing session discussion regarding that matter.* *Crs Benbow/Isaacson Amended Motion*
10.3.4	The Mayor proceeded to put the amended motion to the vote of the meeting, with the outcome being that the amendment is declared lost.
10.3.5	The Mayor returned to put the original motion to the vote of the meeting, with the outcome being that the original motion is declared carried as the substantive motion.
10.4	Staff Report
10.4.1	Pahiatua Wheel Park Project
10.4.1.1	There is a need to provide CCTV cameras for the Pahiatua wheel park project, and the Manager Strategy and District Development is considering this request.
10.4.2	Electricity Tender
10.4.2.1	It is noted that Contact Energy has been awarded a new energy contract for the Council.
10.4.3	Woodville Library/i-SITE/Service Centre/Public Toilet Building
10.4.3.1	Cr Christison declared an interest in this project due to undertaking some of the work involved as a subcontractor to the successful tenderer.
10.4.4	Civil Defence
10.4.4.1	The value of the experience gained by the Chief Executive in assisting as Operations Manager in the National Crisis Centre for four nights and staff member Robyn Winter who worked in the Kaikoura Emergency Operations Centre for nine days is noted.
10.4.5	*That the report from the Chief Executive dated 6 December 2016 concerning an update on key projects and items of interest to the Council (as circulated) be received.* Crs Thompson/Hull Carried
11.	Draft Annual Plan 2017/2018 and Council Meetings
11.1	*That the Council confirm the following dates for workshop briefing sessions to be held to discuss the Draft Annual Plan 2017/2018:* *14 February 2017 (full day)* *15 February 2017 (full day)* *1 March 2017 (half day)* *And that the following changes be made to the scheduled meeting arrangements as detailed:* *25 January 2017 meeting is to commence at 3.00 pm* · *Date of February meeting is moved to 1 March 2017* *Crs Christison/Benbow Carried*

12. Portfolio Reports

12.1	Economic Development
12.1.1	The Deputy Mayor attended the opening of the Tui HQ site, and commended the new craft brewery as an attraction for the district.
12.2	Norsewood
12.2.1	The Deputy Mayor reported that there are issues with discolouration of the Norsewood water supply.
12.3	Tararua District Creative New Zealand Grants Scheme Assessment Committee
12.3.1	Cr Isaacson reported that the next funding round for Creative New Zealand Grants Scheme applications will be advertised in February 2017.
12.3.2	A series of roadshows are to be held around the district in that month to assist groups and individuals to understand the application forms and guidelines.
12.4	Woodville Town Signs
12.4.1	Cr Christison is assisting Woodville Districts’ Vision with their new signs to promote the town.
12.5	Pongaroa
12.5.1	Cr Christison and the Mayor attended a meeting with Pongaroa The Way to Go to discuss community issues and the Allied Petroleum fuel installation proposal.
12.6	Works Liaison Committee
12.6.1	Cr Crispin commended the Alliance on the completion of the pavement and surfacing renewal work undertaken on River Road.
12.6.2	The need for upgrading the poor condition of Route 52 is an issue of concern that Cr Crispin intends to further discuss with the Alliance.
12.7	Eketahuna Community Board
12.7.1	Cr Thompson attended his first meeting of the Eketahuna Community Board, and acknowledged board members enthusiasm and the positive initiatives they are pursuing for their town.
12.8	Community Relations/Pahiatua On Track
12.8.1	Cr Hull reported on the following matters with regard to her community relations portfolio and Pahiatua On Track appointment: · The student she was assigned to follow her around as a councillor found the site visits to three of the district’s water headworks interesting. · The Pahiatua Christmas Parade and Festival was a successful and enjoyable event combined with market day and carols in the park. · Pahiatua On Track is progressing the wheel park project that is nearing completion and commencing planning for the Pahiatua town centre upgrade.

13. Mayoral Matters

13.1	Christmas Parades
13.1.1	The Mayor acknowledged the excellent and well attended Christmas parades held in each of the district’s towns, and the assistance of the Alliance in reviewing the traffic management plans for approval by the New Zealand Transport Agency.

14. Items not on the Agenda

14.1

Nil

15.

Public Excluded Items of Business

15.1

That the public be excluded from the following parts of the proceedings of this meeting, namely:

Woodville reservoir project

Civic honour nomination

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

*General subject matter to be considered*	*Reason for passing this resolution in relation to each matter*	*Ground(s) under Section 48(1) for the passing of this resolution*
*Woodville reservoir project*	*To protect commercial activities*	*Section (1)(a)(i)*
*Civic honour nomination*	*To protect the privacy of natural persons*	*Section (1)(a)(i)*

This resolution is made in reliance on Section 48 (1) (a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as follows:

s7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

That the Alliance Network Manager and the Alliance Operations Manager be permitted to remain at this meeting after the public has been excluded because of their knowledge of the Woodville reservoir project. This knowledge, which will be of assistance in relation to the matter to be discussed, is relevant to that matter because of their understanding of the information circulated regarding the status and proposed actions concerning that project.

Crs Johns/Thompson Carried

15.4	*That open meeting be resumed.* Crs Hull/Isaacson Carried

There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 3.50 pm.

____________________________

Mayor

Eketahuna Community Board

Minutes of a meeting of the Eketahuna Community Board held in the Eketahuna War Memorial Hall, corner of Jones Street and State Highway 2, Eketahuna on Friday 2 December 2016 commencing at 10.05 am.

1. Present

Board Members C C Death (Chairperson), D F Eagle, S E Shannon, P Wilson and Cr A J Thompson (Council appointed Community Board member).

In Attendance

Mrs T H Collis - Her Worship the Mayor

Mr R Taylor - Governance Manager

Others as detailed for the Chorus building project item of business

2. Apologies

2.1

Nil

3. Personal Matters

3.1

The Chairperson has conveyed his best wishes to John Harman and Bud Jones (previous recipients of Queen’s Service Medals) for a speedy return to good health.

3.2

The Board note the current trying and frustrating weather is causing concerns for farmers, and it is thinking of them as they work through the difficulties resulting from this challenge.

3.3

The Wairarapa St John Service Awards includes recognition of the following people for their contribution to this essential community service:

· Dean Harding, Diana Eagle and Kim Bradbury - three years

· Jean Fleming - nine years

· Deborah Paterson - seventeen years

· Thomas Fleming - twenty-two years

4. Notification of Items Not on the Agenda

4.1

Further items circulated separately in advance of the meeting as additions to the agenda for discussion are as follows:

· Correspondence from Constable Maxine Walshe requesting funding to support the school patrol treat for Eketahuna School road wardens

· Eketahuna Swimming Baths upgrade 2017/2018 draft brief and project planning

5.	Declarations Required of Community Board Members
5.1	Board Member S E Shannon and the Council appointed Community Board member Cr A J Thompson made and attested their board member’s declaration pursuant to Schedule 7 Clause 14 of the Local Government Act 2002. The Mayor witnessed the making and attesting of each declaration.

6. Confirmation of Minutes

6.1	*That the minutes of the Eketahuna Community Board meeting held on 2 November 2016 (as circulated) be confirmed as a true and accurate record of the meeting.* Death/Eagle Carried

7. Matters Arising from the Minutes

7.1	Eketahuna War Memorial Remembrance Site (Item 10.3)
7.1.1	The opening of the Eketahuna War Memorial remembrance site held on Armistice Day was well received, and the attendance and address by Member of Parliament and former Army officer Ron Mark is greatly appreciated.
7.2	Meet the New Residents Forum (Item 10.4)
7.2.1	The Chairperson has arranged for representatives from twenty-three local community groups and organisations to be present at the meet the new residents forum held in the Eketahuna Club on 4 December 2016 at 2.00 pm.
7.2.2	Board Member Eagle will obtain some name tag stickers to introduce and identify individuals attending this event.
7.2.3	*That the Board pay from its discretionary funds the catering cost for afternoon tea at the new residents forum, with a discount for a community function kindly provided by the Eketahuna Club.* Death/Thompson Carried
7.3	Events (Items 10.6 and 10.7)
7.3.1	Board Member Eagle attended the Tararua College senior prizegiving presentation held on 2 November 2016.
7.3.2	Board Member Wilson attended the Pukaha Mount Bruce annual supporters evening held on 24 November 2016.

8. Election of Deputy Chairperson

8.1	The Chairperson invited nominations to elect a Community Board member to the position of Deputy Chairperson.
8.2	Nominations S E Shannon Nominated: D F Eagle Seconded: A J Thompson
8.3	The Chairperson called for any further nominations to fill this position.
8.4	There being no further nominations the Chairperson declared S E Shannon duly elected as the Eketahuna Community Board’s Deputy Chairperson.

9.	Concepts for the Chorus Building Project (brought forward on the agenda)
9.1	The Chairperson welcomed Helen Tickner (Pukaha Mount Bruce General Manager), Mark Watson (local artist) and John Harman (Eketahuna Community Charitable Trust) to the meeting.
9.2	Board Member Eagle presented the draft brief for this project setting out the vision to develop the Chorus building frontage and foyer to enhance and support the giant Kiwi site.
9.3	This project will involve various stakeholders assisting to facilitate the objectives that enable the achievement of that vision, with funding options identified to be considered.
9.4	The projected planning timeline for the project commenced this month and provides for public consultation between March and May, and is anticipated to be completed by October 2017.
9.5	John Harman indicated that the Eketahuna Community Charitable Trust support the concept proposed for this project, and is willing to contribute towards the cost involved.
9.6	Helen Tickner conveyed support from the Pukaha Mount Bruce National Wildlife Centre to progress this initiative, and presented some concept images for placing on the building’s windows.
9.7	The intended format will be created through decal sticker affixtures to promote Pukaha Mount Bruce as a visitor destination linked with Eketahuna, and the public shall have an opportunity to indicate their preferences of the images to be used.
9.8	Pukaha Mount Bruce has committed funding to cover the design and installation costs of around $3,000 to $4,000, and view this project as an attraction to market Pukaha Mount Bruce and build on the Eketahuna Kiwi Country theme featured in the town.
9.9	Mark Watson presented some concept ideas for the foyer and outside sidings of the building, and suggested a 3D design using UV light for consideration on the back wall to provide unique images and a bright appearance.
9.10	Various local artists were approached to seek their interest in undertaking this part of the project, and Mark Watson was selected due to his availability and enthusiasm to develop these concepts for the community.
9.11	The Board support Mark Watson further developing his concept ideas and presenting them to its next meeting held in February.
9.12	Board Member Eagle advised that local builders were invited to quote for lining the foyer for painting, and that the contractor undertaking this work is Brent Dickson at a cost of $5,500.

10.

Various Other Appointments of Board Representatives

10.1

The following appointments are made to represent the Eketahuna Community Board through fulfilling the roles as specified:

Road Safety Group

C C Death and P Wilson will attend these meetings

Local Community Groups Liaison Representatives

· Nireaha Reserve Board - S E Shannon

· Hamua Hall and Domain Board - P Wilson

· Rongomai Domain Incorporated - D F Eagle

· Newman Reserve Board - C C Death

· Hukanui Reserve Board - D F Eagle

· Eketahuna Our Town Committee - P Wilson

Assigned Responsibilities

· Eketahuna town centre upgrade - S E Shannon

· Community newsletter reporting - all board members

· Monitoring and reporting on the following matters within the Board’s area:

o Roading/urban footpaths - P Wilson

o Urban community facilities, the Eketahuna
Camping Ground and cemeteries - S E Shannon

o Sports grounds, swimming baths
and playgrounds - D F Eagle and P Wilson

· Alf Rowden Humanitarian Award - S E Shannon

· Anzac Day - C C Death and P Wilson

· Emergency Management - C C Death

11.	Tararua District Council Report
11.1	*That the report of the Tararua District Council meeting held on 30 November 2016 (as tabled) be received.* Thompson/Eagle Carried
11.2	Items Noted for the Community Newsletter
11.2.1	It is agreed to include an item in the community newsletter to publicise the Council’s public forum at its meetings and the CRM system to report requests and faults regarding its services and facilities.
11.2.2	The Deputy Chairperson will endeavour to obtain an agreed allocation of space in each community newsletter for the Board to report on matters and topics following its monthly meeting.

12. Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities

12.1	Tararua Emergency Management Committee
12.1.1	The Chairperson reported on the Tararua Emergency Management Committee meeting held in Dannevirke on 10 November 2016, and this includes reference to the following matters: · The national Civil Defence Emergency Management Exercise Tangaroa was held on 31 August 2016. · There was a presentation regarding life on the boundary of the Hikurangi Trench as the site of potential megathrust earthquakes. · An assessment of the town by the Chairperson at first light following the 14 November earthquake did not indicate any damage. · Contact was made with the District Resilience Manager to confirm there were no concerns or issues in Eketahuna caused by the earthquake.
12.2	Tararua District Road Safety Group
12.2.1	The Chairperson reported on the Tararua District Road Safety Group meeting held in Dannevirke on 29 November 2016, and this includes reference to the following matters: · Flashing lights are to be installed to provide a warning when there are slips and fallen rocks in the Manawatu Gorge. · Three jobs around the Dannevirke area have been programmed as minor safety works projects. · The work to be undertaken on South Road No.2 at Bridge E37 may proceed after Christmas. · Good progress is being made with upgrading the Saddle Road. · The Regional Road Safety Coordinator continues to provide and implement a programme of community road safety education initiatives and projects such as fatigue stops. · The next meeting of the Road Safety Group will be held on 28 February 2017.
12.3	Eketahuna Swimming Baths Upgrade 2017/2018
12.3.1	Board Member Eagle presented the draft vision and upgrade for this project to provide an open plan facility with the feeling of the beach “Summertime Fun” to create a safe environment for families to relax, swim and play.
12.3.2	This project has various objectives to enable the achievement of that vision, and includes additional expenditure either within the available budget or through making applications for funding.
12.3.3	The projected planning timeline for the project commenced this month and provides for public consultation between March to May 2017, and is anticipated to be completed by November 2018.
12.3.4	The concept plans for this project are to be presented to the Board’s next meeting held in February.

13.	Correspondence
13.1	*That the correspondence as listed be received.* *(a)* *Kerry and Loreen Cunningham* *Re: Eketahuna Camping Ground October report* *(b) Constable Maxine Walshe 22 September 2016* Re: Request for funding to support road safety school patrols and wardens Eagle/Death Carried
13.2	Funding Request for Road Safety School Patrols and Wardens
13.2.1	It is noted there was confusion regarding where to direct this request, and the Eketahuna Home and School were reluctant to again provide funding this year.
13.2.2	Eketahuna School Principal Nick Beamsley subsequently agreed to provide the cost of the school patrol treat, and yesterday their road wardens attended a movie at the Pahiatua Regent Theatre.
13.2.3	In future years Constable Walshe will be advised to direct her request to the Board at least two months in advance of arranging the intended school patrol treat for Eketahuna School road wardens.

14. Chairman’s Remarks

14.1	Eketahuna Christmas Parade
14.1.1	The Chairperson acknowledged the very successful Eketahuna Christmas Parade held on 26 November 2016 despite unsettled weather that did not diminish this enjoyable community event.

15.

Eketahuna Town Centre Upgrade

15.1

Matters discussed concerning the Eketahuna town centre upgrade includes reference to the following:

· The lighting of the giant Kiwi is to be finished.

· The cages procured for the lighting are not required.

· A review of the project will be undertaken on its completion involving representatives of the Alliance, Council and the Board’s liaison member of the project team.

· The electrics are to be sealed off at the site of the interactive sign.

· The big billboard to develop the history site at the Herbert building and the public conveniences signage is still to be completed.

· The draft plan received for the Bridge Street intersection corner design will need revising as it does not reflect the concept agreed with the community.

· The Mayor is to circulate to board members a photo of a wooden military vehicle that can be obtained at no cost for installing as equipment for people to enjoy and play in.

· The Chairperson is to follow up and ascertain the site for the family violence is not OK sign.

· Mark Dimock is to be thanked for restoring the town cart that has been relocated and adds further character to the appearance of the upgrade.

16. Items not on the Agenda

16.1	Refer to the items set out in sections 12.3 and 13.2 of these minutes.

There being no further business the Chairperson thanked those present for their attendance and contributions, and declared the meeting closed at 12.50 pm.

____________________________

Chairperson

Report

Date	:	17 January 2017
To	:	Mayor and Councillors Tararua District Council
From	:	Nicole Gowing Planner
Subject	:	Planning Matters Determined Under Delegated Authority
Item No	:	11.3

1. Resource Management

1.1 The Chief Executive has granted the following resource consents under delegated authority:

2. Subdivision Applications

Pursuant to Sections 104, 104A and 104B of the Resource Management Act 1991, the following subdivision consents have been granted:

2.1

201.2016.30.1

McCormack & Barrow

140A Heretaunga Road, Dannevirke

Consent to subdivide Part Section 2S Corby Settlement (CFR HBG3/48) into two allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be less than minor, subject to the recommended conditions of consent.

· Granting consent will be consistent with the relevant objectives, policies, and area characteristics of the Operative Tararua District Plan and the relevant provisions of the Part II of the Resource Management Act 1991.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 17 August 2016 including the subdivision scheme plan drawn by C G Bone dated “August 2016” and held on Council file 201.2016.30.1, except as required by the following conditions.

2. That the existing vehicle crossing serving access to Lot 1 be upgraded and sealed in accordance with the application and standards within Section 5.3.3.2(e), Appendix 12 of the Operative District Plan.

3. That the existing vehicle crossing serving access to Lot 2 be upgraded and sealed in accordance with the application and standards within Section 5.3.3.2(e), Appendix 12 of the Operative District Plan.

4. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note(s):

a. Pursuant to Section 357 of the Resource Management Act 1991, if you disagree with this decision or any of the conditions of consent, you may lodge an objection in writing to the Tararua District Council. The objection must be received within 15 working days of the receipt of this written decision.

b. Regarding condition (2) – Please contact the Area Supervisor at Tararua Alliance (06 376 0200) for any queries regarding construction standards.

2.2

201.2016.31.1

McIntyre Property Design Limited

Dublin Street, Dannevirke

Consent to subdivide as Lots 46 DP (CFR HBE4/241) and Lots 47 DP 280 (CFR HBF1/392) into four allotments over two stages.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 17 August 2016 and additional information received on 15 September 2016, including the subdivision scheme plans drawn by C G Bone dated “August 2016” and held on Council file 201.2016.31.1, except as required by the following conditions.

2. The consent holder shall provide a copy of this consent and any relevant documents that relate to this consent to each operator or contractor undertaking works authorised by this consent, before that operator or contractor starts any work.

3. That all stages must occur in numerical order as per the application received by Council on 17 August 2016.

Stage 1:

4. That Stage 1 shall proceed in general accordance with the application received by Council on 17 August 2016 and amendments received on 15 September 2016 including the subdivision plan and “Stage One” scheme plan drawn by C G Bone – Land Surveyor dated “August 2016” and held on Council file 201-2016-31-1, except as required by the following conditions.

5. That proposed Lot 1 vehicle crossing be located, formed and sealed in accordance with standards within Section 5.3.3.2 (d), Appendix 11 of the Operative District Plan. Please see advice note b.

6. That the proposed Right of Way Easement marked “A” and “B” on the Subdivision Plan dated “August 2016” for the purpose of access of Lot 2 over Lot 46 DP 280 be duly granted or reserved.

7. That prior to requesting approval under Section 224 of the Resource Management Act 1991 the existing building shown on the proposed subdivision plan dated “August 2016”, as located over proposed Right of Way Easement, be removed or demolished.

8. Prior to requesting approval under Section 224 of the Resource Management Act 1991 the consent holder shall provide a written statement to Council detailing how the general conditions above and conditions of Stage 1 of this consent have been met.

Stage 2:

9. That Stage 2 shall proceed in general accordance with the application received by Council on 17 August 2016 and amendments received on 15 September 2016 including the subdivision plan and “Stage Two” scheme plan drawn by C G Bone – Land Surveyor dated “August 2016” and held on Council file 201-2016-31-1, except as required by the following conditions.

10. That proposed Lot 4 vehicle crossing be located, formed and sealed in accordance with standards within Section 5.3.3.2 (d), Appendix 11 of the Operative District Plan. Please see advice note b.

Advice Note(s):

b. Regarding conditions (5) & (10) – Please contact the Area Supervisor at Tararua Alliance (06 376 0200) for any queries regarding construction standards.

c. For each stage, one or more survey plans may be submitted for Council approval pursuant to Section 223 of the Resource Management Act, within the lapse period specified by this consent. Any approved survey plan will subsequently lapse, if not deposited within three years of the date of approval.

d. An application can be made to extend the lapse period specified by this consent pursuant to Section 125 of the Resource Management Act.

2.3

201.2016.33.1

P J Avery, Essex Trustees Limited and Avery Trustees Limited

Hamua-Hukanui Road, Eketahuna

Consent to subdivide Part Mangatainoka K2B1 Block (CFR WN181/277), Part Mangatainoka K2B1 Block (CFR WN181/276) Mangatainoka J4A2 Block and Lots 1 DP 309492 (CFR 37202), Lot 2 DP 309492 (CFR 37203) and Section 112 Block XIV Mangahao SD (CFR 20D/500) and into two allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

• Granting consent will be consistent with the relevant objectives, policies, and area characteristics of the Operative Tararua District Plan and the relevant provisions of the Part II of the Resource Management Act 1991.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 26 August 2016, including the subdivision scheme plan drawn by Tomlinson and Carruthers Surveyors Limited dated “Jul 2016”, Ref “16-100 Rev 1”and held on Council file 201.2016.33.1, except as required by the following conditions.

2. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.4

201.2016.34.1

D O Miller

157 Kumeroa Road, Kumeroa

Consent to subdivide Section 14 Block XIII Tahoraiti SD (CFR HBA4/231) and Section 15 Block XIII Tahoraiti SD (CFR HB174/30) into two allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 1 September 2016, including the subdivision scheme plan drawn by C G Bone dated “28/8/2016” and held on Council file 201.2016.34.1, except as required by the following conditions.

2. That Sewage easement marked “A” on the Subdivision Plan dated “28/6/2016” for the purpose of Lot 1 sewage drainage over Lot 2 be duly reserved or granted.

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.5

201.2016.35.1

A R Alabaster & D A Alabaster

Pahiatua-Pongaroa Road Mangatiti

Consent to subdivide Section 7 SO 444063 9B Block XV Makuri SD (CFR 704618), Section 7 Block XV Makuri SD (CFR WN41A/777) and 9A & 9C Block XV Makuri SD (CFR WN47D/527) and into two allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 13 September 2016, including the subdivision scheme plan drawn by C G Bone dated “September 2016”, and held on Council file 201.2016.35.1, except as required by the following conditions.

2. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.6

201.2016.43.1

A Mudford

Priest Road, Woodville

Consent to subdivide Lot 1 DP 174 (CFR HBF3/465) and Lots 2-3 DP 274 (CFR HBF3/469) into two allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 2 November 2016, including the subdivision scheme plan drawn by Colin Fink of Kevin O’Connor and Associates dated “2/11/2016” Job No. “216213”, and held on Council file 201.2016.43.1, except as required by the following conditions.

2. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.7

201.2016.44.1

M W E Radford, C Radford, Marainanga Limited, Marainanga Estate Company and A B Hanson of Marainanga Station

Coast Road, Akitio

Consent to subdivide Part Lot 22 DP 2121 and 2125 (CFR WN26D/896), Section 241 Akitio District (CFR WN27B/869) and Lot 23 DP 2121 (CFR WN180/258) into two allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 21 October 2016 including the subdivision plan drawn by Pirie Consultants dated “October 2016” and “Drawing No 3527-01” and held on Council file 201-2016-44-1, except as required by the following conditions.

2. That Lot 1 hereon be transferred to the owner of Lot 5 DP 2121 (CFR WN20B/71) and one computer freehold register be issued to include both parcels.

See LINZ reference: 1408539

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.8

201.2016.42.1

P Clarke and J R Sharp

680 Laws Road, Dannevirke

Consent to subdivide Section 18 Block XV Norsewood SD (CFR 184468) into three allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 12 October 2016 including the subdivision scheme plan drawn by C G Bone dated “September 2016” and held on Council file 201.2016.42.1, except as required by the following conditions.

2. That a vehicle crossing serving access to Lot 1 be formed and sealed in accordance with the application and standards within Section 5.3.3.2(e), Appendix 12 of the Operative District Plan.

4. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

b. Regarding conditions (2) and (3) – Please contact the Rural Roading Manager at Tararua Alliance (06 374 5341)

2.9

201.2016.45.1

A Bengston and D Pettersson

396 Mangaraupiu Road Eketahuna

Consent to subdivide Section 24 Block IV Tararua Survey (CFR WN25A/295) into two allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent be granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent be granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 2 November 2016, including the subdivision scheme plan drawn by Tomlinson and Carruthers Surveyors Ltd dated “October 2016”, and held on Council file 201.2016.45.1, except as required by the following conditions.

2. That proposed Lot 1 vehicle crossing be located, formed, upgraded and sealed in accordance with standards within Section 5.3.3.2(e), Appendix 12 of the Operative District Plan. Please see advice note b.

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

Regarding condition (2) – Please contact the Area Supervisor at Tararua Alliance (06 376 5341) for any queries regarding construction standards.

2.10

201.2016.46.1

D R & L D Last and K I Mackrell

839 Jacksons Road Kumeroa and 501 Hopelands Road Kumeroa

Consent to subdivide Section 58 Block IX Woodville Survey District (CFR HBK3/785) into three allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent be granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent be granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 3 November 2016 including the subdivision plan drawn by C G Bone dated “October 2016” and held on Council file 201-2016-46-1, except as required by the following conditions.

2. That the proposed 10-metre esplanade strip be duly reserved or granted in accordance with the subdivision plan drawn by Land Surveyor C. G Bone dated “October 2016”.

3. That proposed corner splay (Lot 3) located on the corner of Jackson Road and Hopelands Road, be vested in Tararua District Council as road.

4. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.11

201.2016.48.1

P A Madsen

188 Waituna Road Pahiatua

Consent to subdivide Section 14B Block II Makuri Survey District (CFR WN121/58) and Part Section 20 Block II Makuri Survey District (CFR WN21C/50) into two lots

Pursuant to Section 113 of the Resource Management Act 1991, consent be granted for the following reasons:

· The environmental effects of the proposal will be less than minor and the boundary adjustment subdivision meets all relevant environmental standards within the Tararua District Plan.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent be granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 14 November 2016, including the subdivision scheme plan drawn by C G Bone dated “7/11/2016” Job No ”216244” and held on Council file 201.2016.48.1, except as required by the following conditions.

2. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.12

201.2016.49.1

R J Stephenson and S K Stephenson

Maunga Road Dannevirke

Consent to subdivide Lot 1 DP 36853 (CFR 227318) into two allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent be granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent be granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 14 November 2016 including the subdivision plan drawn by Christopher Gary Bone dated “October 2016” and held on Council file 201-2016-49-1, except as required by the following conditions.

2. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.13

201.2016.53.1

McIntyre Property Design Limited

9 & 11 Dublin Street, Dannevirke

Consent to subdivide Lot 46 DP (CFR HBE4/241) and Lot 47 DP 280 (CFR HBF1/392) into four allotments over three stages

Pursuant to Section 113 of the Resource Management Act 1991, consent be granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent be granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 29 November 2016 and additional information received on 15 December 2016, including the subdivision scheme plans drawn by C G Bone dated “15/12/2016” and held on Council file 201.2016.53.1, except as required by the following conditions.

3. That all stages must occur in numerical order as per the application received by Council on 29 November 2016.

Stage 1:

4. That Stage 1 shall proceed in general accordance with the application received by Council on 29 November 2016 and amendments received on 15 December 2016 including the subdivision plan and “Stage One” scheme plan drawn by C G Bone – Land Surveyor dated “15/12/2016” and held on Council file 201-2016-53-1, except as required by the following conditions.

5. That proposed Lot 1 vehicle crossing be located, formed and sealed in accordance with standards within Section 5.3.3.2 (d), Appendix 11 of the Operative District Plan. Please see advice note b.

6. Prior to requesting approval under Section 224 of the Resource Management Act 1991 the consent holder shall provide a written statement to Council detailing how the general conditions above and conditions of Stage 1 of this consent have been met.

Stage 2:

7. That Stage 2 shall proceed in general accordance with the application received by Council on 29 November 2016 and amendments received on 15 December 2016 including the subdivision plan and “Stage Two” scheme plan drawn by C G Bone – Land Surveyor dated “December 2016” and held on Council file 201-2016-53-1, except as required by the following conditions.

8. That prior to requesting approval under Section 224 of the Resource Management Act 1991 the existing building shown on the proposed subdivision plan dated “December 2016”, as located over proposed Right of Way Easement, be removed or demolished.

9. That the proposed Right of Way Easement marked “A” on the Subdivision Plan dated “December 2016” for the purpose of access of Lot 2 over Lot 6 be duly granted or reserved.

10. Prior to requesting approval under Section 224 of the Resource Management Act 1991 the consent holder shall provide a written statement to Council detailing how the general conditions above and conditions of Stage 2 of this consent have been met.

Stage 3:

11. That Stage 3 shall proceed in general accordance with the application received by Council on 29 November 2016 and amendments received on the 15 December 2016 including the subdivision plan and “Stage Three” scheme plan drawn by C G Bone – Land Surveyor dated “December 2016” and held on Council file 201-2016-53-1, except as required by the following conditions.

12. That proposed Lot 4 vehicle crossing be located, formed and sealed in accordance with standards within Section 5.3.3.2 (d), Appendix 11 of the Operative District Plan. Please see advice note b.

13. Prior to requesting approval under Section 224 of the Resource Management Act 1991 the consent holder shall provide a written statement to Council detailing how the general conditions above and conditions of Stage 3 of this consent have been met.

Advice Note(s):

b. Pursuant to Section 357 of the Resource Management Act 1991, if you disagree with this decision or any of the conditions of consent, you may lodge an objection in writing to the Tararua District Council. The objection must be received within 15 working days of the receipt of this written decision.

c. Regarding conditions (5) & (12) – Please contact the Area Supervisor at Tararua Alliance (06 376 0200) for any queries regarding construction standards.

d. For each stage, one or more survey plans may be submitted for Council approval pursuant to Section 223 of the Resource Management Act, within the lapse period specified by this consent. Any approved survey plan will subsequently lapse, if not deposited within three years of the date of approval.

e. An application can be made to extend the lapse period specified by this consent pursuant to Section 125 of the Resource Management Act.

2.14

201.2016.51.1

K P Bourke, A J Bourke and I D Rowe

164 Main Street, Pahiatua

Consent to subdivide Part Lot 1 DP 292 (CFR WN18A/1158) & Lots 2 & 3 DP 292 (CFR WNC1/896) into three allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent be granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent be granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 29 November 2016, including the subdivision plan drawn by C G Bone dated “November 2016 ” and held on Council file 201-2016-51-1, except as required by the following conditions.

2. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note(s):

b. At any point of development of Lot 2 which requires a vehicle crossing to be located and formed please contact the Tararua Alliance on (06) 374 5341.

3. Subdivision Plans Approval

Pursuant to Section 223 of the Resource Management Act 1991, having previously obtained subdivision consent, the following plans of subdivision have been approved:

3.1	201.2016.27.1	D J, CJ and IR McKenzie
3.2	201.2016.43.1	A M Mudford – 168 Range Road Woodville
3.3	201.2016.34.1	D O Miller – 157 Kumeroa Road, Kumeroa
3.4	201.2016.44.1	M W E Radford, C Radford, Marainanga Limited, Marainanga Estate Company and A B Hanson of Marainanga Station - Coast Road, Akitio
3.5	201.2016.53.1	McIntyre Property Design Limited 9 & 11 Dublin Street, Dannevirke
3.6	201.2016.17.1	J Garton – Ridge Road North Pahiatua
3.7	201.2016.26.1	Glencoe Trust – 83354 State Highway 2 Eketahuna
3.8	201.2016.15.1	S L Dandy & Tararua Trustees Limited – 524 Putara Road Eketahuna
3.9	201.2016.28.1	M S & H J Burmeister – 63 Kohinui Road Pahiatua
3.10	201.2016.29.1	ROC Dairies Limited – 795 Makomako Road Pahiatua
3.11	201.2016.14.1	E A Percy – 525 Mangaoranga Road Eketahuna

4. Land Use Applications

Pursuant to Sections 104, 104A and 104B of the Resource Management Act 1991, the following land use consents have been granted:

4.1

202.2016.32.1

Kiwi Rail Holdings Limited

Bridge 114 Wairarapa Line, Woodville

Consent to remove indigenous vegetation for access track

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· Subject to the imposition of conditions, the activity will have minor actual or potential adverse effects on the environment.

· The proposal is not contrary to any relevant objectives or policies.

· The proposal is consistent with Part II of the Resource Management Act 1991.

Pursuant to Section 108 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. The development shall proceed in general accordance with the plans and information submitted with the application on 23 August 2016, except where another condition of this consent must be complied with. This information is held on Council file 202.2016.32.1.

2. The consent holder shall be responsible for all operations related to the exercise of this resource consent, and must ensure employees and contractors are made aware of the conditions of this resource consent and ensure compliance with those conditions.

3. The consent holder shall submit a Construction Management Plan (CMP) for approval to the Tararua District Council, Attention: Planner at least 20 working days prior to commencement of activities authorised by this resource consent. The purpose of the CMP is to ensure that all construction activities are managed in a way that is in general accordance with the resource consent and associated documentation referred to in condition 1 of this consent. The CMP shall include details of:

a. Staff and contractors' responsibilities;

b. Site representatives;

c. Environmental incident and emergency management;

d. Environmental complaints management;

e. Compliance monitoring;

f. Corrective actions, if necessary in specified circumstances;

g. Review procedures;

h. Stakeholder and communication management;

i. The final construction methodologies;

j. Spill management and response procedures;

k. A schedule of construction activities – including any staging; and

l. The finalised design plans for the works.

4. The CMP shall be implemented and maintained throughout the entire construction period and shall be updated as necessary by the consent holder to reflect any design changes.

5. If the Tararua District Council does not respond in writing within 10 working days of receipt of all of the submitted information required in Condition (3), the proposed CMP shall be deemed approved.

6. The consent holder shall ensure that construction noise associated with the works is measured and assessed in accordance with NZS6803: 1999 or any successor and shall not exceed the noise limits recommended therein.

7. The consent holder shall ensure that any dust generated through the exercise of this consent does not cause nuisance beyond the boundary of the site.

8. If any archaeological site, taonga or koiwi is discovered during the works authorised by this consent, the consent holder shall immediately cease work at the affected site. The consent holder shall notify Ngati Kahungunu Iwi Incorporated, Rangitane O Tamaki Nui a Rua, and Kahungunu ki Tamaki nui-a-rua, and Rangitane O Tamaki Nui a Rua, Heritage New Zealand, the Tararua District Council Regulatory Manager, and in the case of koiwi, the Police, and shall not recommence works in the area of the discovery until the relevant Heritage New Zealand and Kahungunu Iwi Incorporated and Rangitane O Tamaki Nui a Rua approvals to damage, destroy or modify such sites have been obtained, and Tararua District Council Planning Manager has given authorisation to recommence the activities. Please refer to advice note b. for additional comments.

9. If this consent is not given effect to within a period of 5 years from the date of its commencement it shall lapse under Section 125 of the Resource Management Act 1991.

Advice Note(s)

unrecorded) may be modified, damaged or destroyed in the course of any activity. An authority is required for such work whether or not the land on which an archaeological site may be designated, or a resource or building consent has been granted, or the activity is permitted in a regional or district plan. Evidence of archaeological sites may include oven stones, charcoal, shells, ditches, banks, pits, terraces, stone walls, building foundations, artefacts of Maori and European origin, or burials

4.2

202.2016.39.1

DB Breweries Limited

28 & 48 Kohinui Road and Barrells Road Mangatainoka

Consent for earthworks associated with the decommissioning of the diatomaceous pond and wastewater treatment plant under the District Plan and National Environmental Standards for Assessing and Managing Contaminants in Soil to Protect Human Health Regulations 2011

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· Subject to the imposition of conditions, the activity will have minor actual or potential adverse effects on the environment.

· The proposal is not contrary to any relevant objectives or policies.

· The proposal is consistent with Part II of the Resource Management Act 1991.

Pursuant to Section 108 of the Resource Management Act 1991, consent was granted subject to the following conditions:

General

1. The development shall proceed in general accordance with the plans and information submitted with the application on 30 September 2016, except where another condition of this consent must be complied with. This information is held on Council file 202.2016.39.1.

3. The consent holder shall ensure that construction noise associated with the works is measured and assessed in accordance with NZS6803: 1999 or any successor and shall not exceed the noise limits recommended therein.

4. The consent holder shall restrict the operation of earthworks machinery activities authorised by this consent at the subject sites to 7:30am to 5:00pm, Monday to Saturday.

5. The consent holder shall ensure that any dust generated through the exercise of this consent does not cause nuisance beyond the boundary of the site or cause a visibility hazard for road users.

6. Controls to minimise human contact with contaminants must be implemented before the activity begins and remain in place throughout the duration of the activity until the site is reinstated to an erosion-resistant state.

7. If any archaeological site, taonga or koiwi is discovered during the works authorised by this consent, the consent holder shall immediately cease work at the affected site. The consent holder shall notify Ngati Kahungunu Iwi Incorporated, Rangitane O Tamaki Nui a Rua, and Kahungunu ki Tamaki nui-a-rua, and Rangitane O Tamaki Nui a Rua, Heritage New Zealand, the Tararua District Council Regulatory Manager, and in the case of koiwi, the Police, and shall not recommence works in the area of the discovery until the relevant Heritage New Zealand and Kahungunu Iwi Incorporated and Rangitane O Tamaki Nui a Rua approvals to damage, destroy or modify such sites have been obtained, and Tararua District Council Planning Manager has given authorisation to recommence the activities. Please refer to advice note b. for additional comments.

8. If this consent is not given effect to within a period of 5 years from the date of its commencement it shall lapse under Section 125 of the Resource Management Act 1991.

Wastewater Treatment Plant (WWTP)

9. Prior to the commencement of importing fill, information on the proposed location(s) of where the 1500m³ fill material is to be sourced from, and evidence that the location(s) is lawfully authorised to have material cut and removed, be submitted in writing to the Tararua District Council, Attention: Planner and that deposition of excavated material shall not start until Council has determined in writing to the consent holder, or it is deemed under condition (10), that the proposed fill material is lawful.

10. If the Tararua District Council does not respond in writing within 10 working days of receipt of all of the submitted information regarding the proposed 1500m³ fill materials and evidence of lawful authority to cut and remove the fill from the site(s), the proposed imported fill shall be deemed lawful.

11. The decommissioning, disturbance of soil, monitoring and reporting shall be undertaken in accordance with the Guidelines for Assessing, Managing and Reporting on Contaminated Sites in New Zealand, including reference to relevant soil contaminant standards;

a. A validation report or similar must be provided to Council’s Planning Manager no later than three months after completion of the activity confirming the site investigation results, any remediation that was required and undertaken, and confirming any contaminated soil was taken to an approved facility.

b. If any contaminated soil is removed from site, it must be taken to an approved facility.

c. Controls to minimise human contact with contaminants must be implemented before the activity begins and remain in place throughout the duration of the activity until the site is rehabilitated;

d. Site management measures shall be followed to ensure that there is no offsite effect arising from the activity. Any excavated contaminated soil stored onsite shall be stored on an impervious surface and covered for the duration of storage, and all run off shall be contained within the site.

12. If material is to be removed from the wastewater treatment plant site as outlined in condition 11(b), that the information on the name and location of the proposed disposal facility, approval of the disposal facility operator to accept the excavated material, and evidence that the disposal facility is lawfully authorised to accept the excavated material, be submitted to the Tararua District Council, Attention: Planner and that transport of excavated material off-site shall not start until Council has determined in writing to the consent holder, or it is deemed under condition (13), that the proposed method of disposal is lawful.

13. If the Tararua District Council does not respond in writing within 10 working days of receipt of all of the submitted information regarding the proposed disposal facility, and approval of the disposal facility operator and evidence of lawful authority to accept the excavated material, the proposed method of disposal shall be deemed lawful.

Diatomaceous Earth Pond

14. That the proposed decommissioning and reinstatement works for the diatomaceous earth pond are completed in accordance with option 1 of the Decommissioning Plan dated June 2012, submitted to the Manawatu Wanganui Regional Council and within Appendix C of this application.

Advice Note(s)):

b. The Historic Places Act 1993 (HPA) provides for the identification, protection, preservation and conservation of the historic and cultural heritage of New Zealand. Under Section 2 of the HPA, an archaeological site is defined as a place associated with pre-1900 human activity where there may be evidence relating to the history of New Zealand. Section 10 directs that an authority is required from Heritage New Zealand if there is "reasonable cause" to suspect an archaeological site (recorded or unrecorded) may be modified, damaged or destroyed in the course of any activity. An authority is required for such work whether or not the land on which an archaeological site may be designated, or a resource or building consent has been granted, or the activity is permitted in a regional or district plan. Evidence of archaeological sites may include oven stones, charcoal, shells, ditches, banks, pits, terraces, stone walls, building foundations, artefacts of Maori

c. In the event that any works encroach the road reserve, traffic management plans (TMP) and relevant road opening notices are to be obtained from the relevant authority. If the works are to affect the local road such as Kohinui Road and Barrells Road please contact 06 374 5341 for further information.

5. Recommendation

5.1 That the report from the Planner dated 17 January 2017 concerning Planning Matters Determined Under Delegated Authority (as circulated) be received and noted.

Attachments

Nil.

Report

Date	:	18 January 2017
To	:	Mayor and Councillors Tararua District Council
From	:	Blair King Chief Executive
Subject	:	Staff Report
Item No	:	11.6

1. Reason for the Report

This report is to update Councillors on key projects and items of interest for the period from 7 December 2016 to 18 January 2017.

Key Points

2. Tertiary Accreditation under ACC Safety Management Programme

Following the excellent work by Sandy Lowe, Jackie Hitt, members of Council’s Staff Safety Committee, and the MW-LASS team, Council has gained tertiary accreditation. Whilst the programme achieves a discount on Council’s ACC levy, the main driver was improving the background policies that support Worksite Health and Safety. As an example, specific site hazard plans have been developed for the water and wastewater treatment plants based on sites visits and external advice. Staff are now methodically improving protection against the hazards identified.

3. Seasonal Outlook, Fire Restrictions now Imposed

The long range outlook for Tararua is forecast to be less of a drought than last year. North and south of the district, the seasonal outlook has a higher risk of drought conditions. The Principal Rural Fire Officer has imposed a fire restriction across the district as of 18 January 2017, and there is a total fire ban north of the district extending to Gisborne. If the Tararua seasonal prediction is correct, earthwork related contracts will be significantly more productive, such as Saddle Road, Woodville Impounded Supply and Pahiatua Reservoir.

4. January Meeting of Works Liaison Committee

On 18 January 2016, members discussed:

· Progress and risk mitigation of water projects at Woodville, Pahiatua, Norsewood, Akitio, and Dannevirke.

· Confirmed issues they would like included in the urban stormwater model, that includes ground water inundation in three residential sections and the sealed road in upper McLean Street Woodville; Ross Street Woodville, Hunter Street Dannevirke, and Victoria Avenue Dannevirke.

· Status of work to deal with peak demands created by rural landowners whose properties have easements or agreements relating to Water Mains.

· Landowner requests for Council to contribute to stream crossings that may benefit both Council and the landowner if agreement on cost-shares can be reached.

· Options to influence and gain construction of improved Broadband and cellphone coverage throughout the district in line with Council’s Economic Development and core infrastructure goals.

· A request to have Frank Aldridge run a workshop on the background to the Tararua Alliance agreement referencing Council’s agreed objectives and procurement policies, for the full Council.

5. Sealing of Documents

The Mayor and Chief Executive signed the following document under the Council’s common seal:

· Lease agreement - Kordia New Zealand telecommunications cabinet, Gordon Street, Dannevirke

6. South Tararua Ward By Election

Resulting from the 2016 triennial election there is currently an extraordinary vacancy for a South Tararua ward councillor. Nominations to fill this position have closed, with six nominations received for this by election. The candidates are Di Eagle, Warren Edward Chase, Tony Kuriger, Robin Winter, Daniel Rumbold and Alison Franklin.

The delivery of voting papers will occur in the period from 26 to 31 January 2017, with voting closing at 12 noon on 17 February 2017 and the preliminary results announced on that day.

The declaration and public notice of the results will follow by the end of February, and the newly elected councillor can then make their member’s declaration and commence the term of office.

7. Triennial Agreement for the Manawatu-Wanganui Region

At the Council’s December meeting the Triennial Agreement for the Manawatu-Wanganui Region was received, with the Mayor authorised to sign this document on the Council’s behalf.

Councils from throughout the region have been considering this matter, and consequently the following two minor changes are intended as amendments to the copy previously circulated:

· Paragraphs G3 and G4 on consultation in relation to Resource Management Act policy and plans are deleted as it is deemed unnecessary to prescribe the requirements already available to the regional council within this legislation. Their removal recognises that Schedule 1 of the Resource Management Act requires councils to consult with the regional council (and other parties including adjoining territorial local authorities, iwi and Ministry for the Environment) during the development of District Plan changes.

· Paragraph C3 on regional cooperation is clarified through the addition of the wording “including any matters relevant to Section 15 (2) (c) of the Local Government Act 2002.” This reflects the statutory provision relating to processes and protocols through which all local authorities can participate in identifying, delivering and funding facilities and services of significance to more than one district.

These technical amendments are noted for the Council’s information as the Triennial Agreement is subject to accordingly being revised and the Mayor signing the updated version dated January 2017.

Human Resources

8. Staff Changes

With regret, we have accepted the resignations of both Kevin and Lianne Simpkin who are leaving the district to move to the Bay of Plenty region.

Lianne Simpkin – Economic Development and Communications Manager

Over the six years Lianne has been here, Council and the district have benefited greatly from her passion and work ethic. Some highlights that stand out include the formation of the Tararua Business Network; completion of the Grow Project which preceded the Regional Accelerate 25 programme, recruiting and empowering her team to showcase our district at national and regional events; last year’s Councillors and Community Board induction and the quality of documents sent to residents and ratepayers.

She has left an impression with her infectious personality and her willingness to take on new challenges, such as completing the SOLGM Leadership Course and gaining accreditation as an NZQA assessor.

Kevin Simpkin – Rural Roading Supervisor

Kevin’s 7 years’ service with firstly Engineering Services then the Tararua Alliance has been extremely valuable. The calm and pragmatic approach he used in working with suppliers and residents has been appreciated, as it has resulted in excellent feedback from ratepayers. The knowledge of the network and the practical nature he brought to the team, especially in the creation of the Tararua Alliance was valued and will be missed.

We wish both Kevin and Lianne all the best with their move north to enjoy some quality time with their children and grandchildren.

Hayden Dyer – Financial Accountant

We also advise that Hayden Dyer has tendered his resignation, with his last day being Friday 20 January 2017. Hayden’s partner is moving back to China in the New Year and Hayden has made the difficult but exciting decision to join her in Shenzhen, China. Although only here for a brief time, we thank Hayden for his work in the Electronic Banking and Water billing areas in particular. We wish Hayden and his partner all the very best for the future in what is going to be a very exciting and different lifestyle change.

Health and Safety

9. Workplace Safety Management Programme (WSMP) Audit

The ACC Accreditation Audit took place on 8 December 2017 and a tertiary level of accreditation was achieved, resulting in a 20% discount on Tararua District Council’s ACC levies for the next two years. After this period, reapplication and approval will be required.

10. Resignation of MWLASS Health and Safety Business Partner

Sylvie Hickton resigned from her two year contracted position as the MWLASS Health and Safety Project Leader at the end of October. MWLASS has been undertaking a recruitment process to replace this role with the permanent placement of a MW LASS Health and Safety Business Partner. Interviews were held mid-December; however the panel did not feel they had a candidate that sufficiently matched the key attributes needed in the role. As such, the position remains unfilled. It is the intention of MWLASS to run another recruitment campaign during January. This does result in a gap in service for us, however Dave Griffith from HR Development has been engaged to provide phone support and advice on an ‘as required’ basis.

11. Training

No Health and Safety training has occurred since the last report. Health and Safety Representative Training Stage Two is currently being investigated for all Health and Safety Representatives.

12. Supplier Management

This year, we are refocusing Health and Safety to revisit contractor management and work with our contractors to ensure they are meeting legislative requirements. A more detailed project plan is being considered at this time.

13. Progress Calendar

The 2017 Progress Calendar will be approved at the committee’s first meeting for the year on 1 February 2017.

14. Incident Investigation (Including Near Miss) and Reporting

Tararua Alliance

15. Executive Summary

Despite December being a shorter month due to the Christmas break, it was a busy one. Pavement rehabilitation and surfacing renewal work is now largely complete, roads were inspected and made safe for the impending holiday period, and our unseasonable start to summer caused isolated minor slips and fallen trees. Our office staff have also been busy prepping for the holiday period and the New Year. The impending Long Term Plan deliverables will be a key focus in 2017 and initial planning discussions have been held for this.

Staffing changes since the last report include Garth Hewitt, our CCTV Operator, who finished at the end of the year. Applications for his role have closed and we expect to confirm his replacement by the end of January. Kevin Simpkin (Sarge) will be leaving us at the end of January to move closer to family. New starts include Shaun Newell, mentioned in our last report, who has joined us as a Civil Engineering Cadet. Shaun will be spending some time with our delivery crews learning about construction before joining the Planning Team in the office. Shaun has already featured in a recent Bush Telegraph Article regarding some of the Alliance training and employment initiatives.

Roads

16. Maintenance

Maintenance activities for the month of December were focussed on ensuring the roading network was at an appropriate standard in the lead up to the holiday period, especially the route from Dannevirke to Akitio and Herbertville beaches. Known hotspots were checked for safety related issues, which were either repaired or temporarily signed to make safe. Our crews were also working on isolated pavement repairs, sign maintenance and replacements, drainage maintenance and, due to changeable (and unseasonable) weather, response to some minor slips, fallen trees/branches and minor dropouts.

Our urban subcontractors continue to clean and empty the rubbish bins across our townships. Our paver cleaner contractor has also recently completed a full clean of the pavers in Dannevirke and has made a start in Woodville.

A drainage maintenance programme is currently being developed, prioritising the network by fault severity density and road classification. This will focus specifically on surface water channel clearing, culvert clearing and high lip removal to reduce future pavement and surfacing maintenance needs.

A routine bridge maintenance programme is also being developed following completion of the general bridge inspections, which have identified the need for some minor repairs on rails, signs, and concrete.

The footpath condition assessment has now been completed. Prioritised programmes for maintenance and renewals activities are now being developed, for physical works completion by the end of the financial year.

A summary of the roading customer service requests received this financial year, by month and type, is shown below.

No. of Roading Customer Services Requests

17. Renewals

Pavement renewals are progressing well, with the programme of sites shown below.

Resurfacing is also progressing well, despite delays due to weather with approximately 70% of the programme completed to date. The reseal crew will be returning to the district in mid-January to complete the programme and expect this to be completed by the end of the month provided weather conditions are favourable.

Projects

18. Eketahuna Main Street Upgrade

All major work for stage one of the Eketahuna Main Street Upgrade has been completed. Minor work remaining includes completion of the concrete sealing and asphaltic concrete footpath at the War Memorial Hall, and connection of the lighting near the Chorus building. Construction of Stage 2, at the Bridge Street intersection, is awaiting community board approval on proposed design features, to go ahead.

19. Saddle Road

Work has continued at Site 2 near the Meridian Centre with significant earthworks and pavement construction being undertaken. Survey and design has been completed for Site 4 and is now with the contractor for pricing.

Wet weather encountered during the early part of the construction season has resulted in a delay to construction. This may result in some work carrying through to the 2017/18 financial year, although this will be discussed and determined in January.

20. Route 52

We continue to regularly monitor the condition of Route 52 and efforts were made to ensure the road was safe for the holiday period, with pavement repairs being completed on the worst of the faults.

We have received the draft geology report from Opus and are working with them to better understand land movement/subsidence of the area and potential areas and methodologies we can implement to mitigate the rate and/or impact of this.

Harvesting of the roadside trees has been delayed due to subcontractor resourcing, however this is expected to begin in the New Year.

21. Emergency Works

Two resource consents have been submitted to Horizons Regional Council for the Waitahora Road river diversion and Coast Road (at Akitio) rock wall protection projects.

The Waitahora consent has been approved and work has commenced on the realignment of the stream. This will then be followed by the repair work of the road.

Horizons have requested for us to discuss the Akitio project with the Department of Conservation (DOC) regarding the foreshore and any effect that the proposed rock wall may have. We continue to try and arrange a meeting onsite with DOC for this and are hopeful a meeting can take place in early January to gain a letter of support.

3 Waters

22. Maintenance

December was a busy month responding to faults. 30 tobys were replaced and 30 lateral leaks were repaired around the district. In Dannevirke we fixed water main breaks in Hospital Street and in Tipapakuku Road. A section of pipe in Woodville was also replaced following a significant split.

A summary of the 3Waters customer service requests received this financial year, by month and type, is shown below. The majority of requests received are regarding water main, lateral or toby leaks.

23. Renewals

The waste water main renewal in Cadman Street has been completed. This was carried out using trenchless technology (the pipe bursting unit) to reduce the amount of trenching required, minimising costs and disruption to motorists and residents.

We have started the waste water main renewal in Tennyson Street, Dannevirke. Unfortunately we are unable to use the pipe burster on this site and trenching is required, this is due to the shallow depth of the existing pipe. Pipe burster in action in Cadman Street

Programmed next is the waste water main in King Street, Dannevirke, between Wright Street and Cole Street.

Projects

24. Asset Inventory Data Improvement

The data improvement project is progressing well and a large number of assets have been updated with accurate and true attribute information, and spatially accurate coordinates. Starting from the northern end of the district; Norsewood and Ormondville townships have been completed, with the focus now on Dannevirke which is roughly 50% complete. Woodville, Pahiatua, Eketahuna and other small schemes will then follow. A number of drainage assets have been found and added to Council’s asset register, which will improve our ability to carry out effective maintenance and renewals planning. Four years of historic CCTV inspections are also being compiled and verified. These will soon be ready to populate the condition rating information of our drainage assets in Council’s asset management system.

25. Storm Water Model

As recommended in the Opus report, further development of the stormwater model has been placed on hold until completion of the asset inventory validation and update. This will enable far greater accuracy in the modelling and the outputs delivered.

Performance

26. Customer Management

The customer request response times continue to be well within the required 5 days, with road requests responded to in 1.2 for November and December, and 3Waters requests in 0.5 and 0.9 days respectively.

Feedback scores also continue to trend well, with November’s result of 4.10 out of 5 indicating a high level of satisfaction from those lodging requests.

27. Corridor Access Requests

Over the months of September and October, 120 BeforeUDig requests were lodged, with the increase in numbers largely due to an increase in construction around the area. 48 corridor access requests were received and processed within the same period. There has been a strong focus on contractors updating their traffic management plans to align with the requirements in the new legislation and we are working with them to achieve this.

Over the months of November and December, 76 BeforeUDig requests were lodged, slowing in the lead up to the holiday period. 34 corridor access requests were also received and processed during this period.

28. Traffic Management

During the months of November and December ten sites were audited, one non alliance site was non-compliant where the traffic management plan (TMP) had expired. The contractor was notified and the TMP reissued.

29. Performance Framework

The results from the months of November (not available at the time of the last report) and December are as follows.

· .

Key Performance Framework Results

30. Non-Financial

31. Financial

Assets Group

32. Executive Summary

The team managed the Christmas period successfully with a total of 17 afterhours calls responded to. These were a mixture of calls that included full recycling bins or missed bag collection, pensioner flats, cemetery enquiries, wind-blown branches, security and a couple of water quality issues. All calls were dealt with in a timely manner and no major issues cropped up.

Work at the Dannevirke ponds is progressing well and we are expecting Viking Containment on site this week to commence lining the first part of pond 1.

Staff will be attending a meeting at Horizons towards the end of the month to discuss the criteria and process regarding a potential fund for freshwater improvement that has been indicated by Central Government.

Staff have been working hard to tenant all pensioner flats throughout the district. Background processes are being reviewed and improvements made to ensure ease to both staff as well as tenants upon commencement of tenancy.

There have been no health and safety issues over the last two months.

Solid Waste

33. General

All aspects of the solid waste activity have been running smoothly. This has given Council’s officers the opportunity to travel the district and ensure that all recycling facilities and transfer stations are clean and tidy.

It has been reported that the Dannevirke Transfer Station has had a record month (December) with the tonnes of refuse, recycling and green waste disposed of up considerably compared to November 2016 and also December 2015.

It has also been noted that the emptying of glass bins around the district has been more frequent than in previous years.

Utilities

34.

35. District River Flows – Last 7 Days

The weather was very spasmodic and changeable over the Christmas break, which in turn didn’t give us any long, hot and dry periods or extreme water usage. However, the river supplies did drop and staff are monitoring these changes on a regular basis. River flow graphs shown below are for the week of 5-12 January 2017.

36. District Rainfall

Rainfall graphs shown below are from the week of 12 December 2016 through to 9 January 2017.

37. District Water Usage

District Water

38. General

No major operational problems occurred over the Christmas period. We had essential staff on call all through the holiday break.

39. Dannevirke Treatment Plant

The new pumps and UV unit are operational and running exceptionally well. Safety rails have been installed around the pump pit. The impounded supply water level is sitting just above 12 metres.

40. Pahiatua Treatment Plant

We are awaiting delivery of the pump set - this was due for delivery prior to Christmas. Once this arrives we can install pumps, pipes etc.

The leak detection survey has been completed and an approximate total of 96m³ loss in a 24 hour period has been discovered. There are approximately 20 leaks in total, 10 on residential properties and 10 are on the Council assets network. The Alliance has been engaged to repair these leaks.

To meet the town demand we are blending bore water and the river take. The UV unit is due for delivery in February.

Work is ready to start on the Wakeman Street reservoir site. An agreement in principle with Mr and Mrs Phillip Brown has been made and we have permission to start the site works excavation. The approximate area for reservoir excavation is 60m x 40m with the depth at one end being 4metres deep levelling back to 1m. The estimated topsoil removal is around 6,000m³. We will be having discussions with Phillip on the opportunity of a dump site on the property to enhance his land contours that may be accessible. Council will require a Resource Consent for excavation and sediment control, which will be applied for by the end of January.

41. Woodville Treatment Plant

We have been trialling a polymer flocculent over the last couple of weeks to enhance the plant performance and reduce the coagulant use. We are achieving better clarifier results with the addition of the polymer.

The four 30,000 litre water tanks have been installed in town ready for use during the anticipated water restrictions.

42. Woodville Impounded Supply

Enabling works prior to the full earthworks are underway. Waterlogged material in the base is being wind-rowed for drying, to enable effective excavation and compaction when the appropriate Resource Consents are granted. It looks encouraging for the continuation of work over the next few months especially if the weather is hot and dry.

Wastewater

43. Resource Consents

Rob Green from Green Infrastructure Services has been contracted to project manage the Eketahuna & Pahiatua Wastewater Discharge consents process on behalf of TDC. Rob will be acting as the liaison between Opus, Aquanet, Horizons and TDC ensuring that timely responses are made to any Horizons/consultant requests in the period leading up to the hearings. Rob will also prepare any reports to Council, attend meetings, and provide weekly updates on any progress.

44. MfE - Dannevirke

Work on the No1 wastewater pond is well underway. Pipework and butt joints have now been plastic welded ready for installation between the two 20,000m³ ponds and the existing No1 pond inlet. Valves and pipework will be assembled next week. Viking Containment will be onsite the week of the 17^th January to start lining the finished floor and walls on the Makirikiri Road side of the pond.

Another site for tephra extraction and supply has been obtained so excavation has started. Cartage to the Dannevirke plant will start in the next two weeks.

45. MfE Projects – Pahiatua

Staff have been altering the dosing system to understand the optimum settings for better plant performance. The plant will be fully commissioned next week and we will then intensify the testing regime at seven different sample points throughout the treatment process. This will give Council some good future data analysis on the treatment processes for our Resource consents.

46. MfE Project Funding

Central Government has signalled a $100 million fund for freshwater improvement during a consultation round early this year. It is reasonable to forecast that the fund may well be announced early in the New Year, with applications to be due in March/April. The Fund is expected to be very similar to the Clean-up type funding received so far for the Region.

Council officers are attending an Asset Managers meeting on 31 January at Horizons to discuss:

· Summary of the Manawatu Clean-Up Fund project. Brief updates on progress.

· New Fund criteria

· Discussion of potential projects

· Agreement on process

· Discussion of the two Manawatu Accord Action Plan Actions

Property

47. Housing for the Elderly

75 flats are presently occupied; there are currently 4 vacant flats, which are:

Aften Court, Dannevirke (to be tenanted in January)	1 flat vacant
Elsinore Court, Dannevirke (to be tenanted in January)	1 flat vacant
Burns Street, Dannevirke	1 flat vacant
Eketahuna Flats	1 flat vacant

48. Camping Grounds

	Nov 2016	Dec 2016	Nov 2015	Dec 2015
Dannevirke	508	659	429	607
Pahiatua	330	446	220	388
Woodville	102	77	162	110
Eketahuna	369		324	629

All camping grounds have reported a busy December despite the inclement weather.

49. Cemeteries

November	Burials	Ashes
Mangatera	4
Woodville	1

December
Mangatera	1
Mangatainoka	2	2
Eketahuna	1

There have been four cemetery enquiries by way of email or phone since the beginning of December and there have been two burials over the Christmas holiday period.

Community Buildings

50. Painting Tenders

The inclement weather has meant the successful tenderers have been unable to commence the exterior painting of the six complexes planned to paint.

51. Dannevirke Sports Centre

The stadium floor has been sanded and re-polyurethaned and the new markings for basketball have been installed.

52. Akitio War Memorial Hall, Pongaroa

The floor has been sanded and re-polyurethaned.

53. Waterwheel Park

The new playground has now been completed.

54. Swimming Pools

Draft Operational Manuals required under Worksafe recommendations were delivered to the pools on 21 December. Eketahuna and Pahiatua have completed their Operational Manuals including the Health and Safety component. The Eketahuna pool opened on 6 January 2017 and the Pahiatua pool opened on 27 December.

The Woodville pool is being vacuumed and will be ready to open on the third week in January providing all the Health and Safety and operating procedures have been completed.

55. General

Grass and weed growth has slowed down over December and Council’s Contractors are keeping up with the mowing throughout the district, as well as the garden maintenance. All towns are looking exceptional.

A broadleaf turf spraying programme was completed in Dannevirke and Woodville and broadleaf spraying will be done in Pahiatua and Eketahuna over autumn.

Fulton Hogan has another mower mowing the Dannevirke Domain and Coronation Park, which has provided excellent results. Council has received some very good comments on the condition the fields are now being maintained at.

The university students have provided extra resource for the Assets Group over the last six weeks or so and have completed the following:

· Spraying/Weed eating at Dannevirke oxidation ponds - around ponds 2,3 and 4 and inside no.1

· Built rock filter at Pongaroa and planted plants throughout it

· Sprayed, weed eating, lawns, weeded plants, pruned and cleaned out the Woodville pools

· Sport Manawatu Regional Facility Plan

· Asset inventory list (inventory that we have at all the council owned facilities around the district)

· Read water meters around district

· Cleared out old Engineering Services building in Woodville

· Cleared out Civil Defence shed into main storage shed behind Tararua Business Network

· Water sampling

· Cut/sprayed old man’s beard at the end of Cuba St, Dannevirke

Strategy and District Development

56. Bush Multisport

A request for a funding contribution towards a Park Flood Lighting Renewal Project has been received from Bush Multisport. The Council has a depreciation reserve established for this purpose and currently has a balance of $123,146. This reserve account is administered under delegation by staff.

We are pleased to advise that the Bush Multisport Trust has received a funding commitment from Central Energy Trust for replacement of 35 existing park floodlights. As background, these have been installed for a number of years and the Trust has received advice that energy savings of up to 30% should be achieved from new LED lighting, with additional benefits of better directed, quality lighting and substantial ongoing maintenance savings. The floodlights themselves are particularly high and difficult to access when they require replacement.

Following a procurement process, the total estimated project cost is $193,000 (ex GST) including 5% contingency. The Central Energy Trust has committed $150,000 towards this cost leaving a shortfall of up to $43,000. The project must be completed for uplift of funding by 30 June 2018. The Trust is now seeking additional funding sources to be able to finalise the project.

Notwithstanding their request for Council commitment, the Trust intends to continue to seek additional funding for the shortfall. Fine tuning of the project may occur and prices are subject to change for matters such as exchange rate, labour costs and improving competitive availability of products.

Council management has congratulated the Trust on their success to achieve such a generous funding grant from Central Energy Trust and have indicated that the project meets the criteria for access to the reserve.

57. Tararua Aquatic Community Trust

November 2017 represents the 20^th year of operation of the facility and the Trust is planning some type of celebration. Pool usage numbers over the past two months have been steady for the time of year but not exceptional. Three exit doors are set to be replaced in January/early February and improvements have been made to the building security system.

58. Software Upgrades

The Civica Authority software upgrade was successfully completed late last year. There are now new features in the software that require further analysis. We are expecting more of these improvements in the 2017 release.

59. CCTV Systems

In the Woodville main street, five extra cameras were made operational prior to Christmas. These are on the public CCTV system, and therefore accessible to the NZ Police. This work was part of the Woodville Districts’ Vision project as Stage 1. It was delayed as a number of camera placements depended on use of Council owned buildings and then ongoing availability and access to power. The next stage was to extend the network to Fountaine Square, the Community Centre and for monitoring to be available from the Woodville Police Station. This Stage 2 work will now be priced for consideration by WDV and funding options.

A trial of specialised cameras and software to detect vehicle licence plates is to be undertaken in Dannevirke. Two cameras in Dannevirke have been affected since November by theft and vandalism.

60. Generator at Pahiatua Service Centre

Inspire Net has completed a fit-out of a generator at the Pahiatua Service Centre to provide back-up power generation for both their Data Centre and the entire building. This was commissioned the week prior to Christmas.

61. “Leaky Building” Legal Action - Letter of Proceeding

Carter Holt Harvey (CHH) has issued proceedings in the High Court seeking to join 50 councils, including the Tararua, in litigation it is engaged in with the Ministry of Education. That litigation concerns damages to Ministry of Education buildings allegedly arising from faulty CHH products. CHH argues that councils may bear some liability for their regulatory functions under the Building Act.

Local Government NZ has called a meeting for discussions to determine the merits of the affected councils collaborating on preparing a response and strategy to the CHH action. Blair King has now been appointed by LGNZ as one of 8 council representatives to a LGNZ project team on the matter.

The product supplied by CHH on Ministry buildings was a wooden ply board used mainly for external building cladding. We are only aware of one school in the Tararua, Te Kura Kaupapa Maori o Tamaki nui a Rua, which is named in the legal documents with affected buildings.

Economic Development and Communications

62. Six-monthly Report

To ease the transition for the incoming Economic Development & Communications Manager, we have collated the attached six-month activity report to keep Council informed of where we have been and where we are heading.

Tararua i-SITE

63. Welcome Packs

A total of 87 Welcome packs were sent during November and December, 23 of these were sent outside of the district.

64. Creative Communities NZ

The workshops have been advertised and will go ahead in the second week in February 2017.

These have been advertised on the Council page in the Bush Telepgraph.

65. Tararua.com

It is exciting to see the new website up and running, it looks fantastic. Staff will receive training on how to update it soon.

66. Tararua Passport

This is now being designed and printed and will be distributed very soon.

67. Accommodation & Travel Sales– Tararua i-SITE

Novemeber - December 2015

November – December 2016

Ferry travel sales was significantly decreased this year, possible due to the recent earthquake in the South Island.

68. Social Media Google my Business

69. Facebook

70. Rankers Camping NZ App statistics for Tararua – December 2016

71. Visitor Surveys

Surveys completed

How are they travelling?

How are they travelling

How long did they stay?

Where do they come from?

What did they ask for?

How satisfied were they?

Regulatory

Alcohol Licensing

72. General Matters

Three licences where let expire and not renewed in December. Two Café/Restaurant types and an over the counter Off Licence at a tavern.

73. District Licensing Committee Activity

74. Non-Financial Performance Measures Year to Date

Animal Control

75. General Matters

The completion of the new pound is progressing, with the remaining work being the fencing, power pole removal and shed demolition. This will enable the benefits of the facility to be utilised to support the seizing of unregistered dogs.

76. Legislation Changes or Legislation Comments

The government intends to amend the Dog Control Act with regard to owners of high-risk dogs (‘dangerous’ and ‘menacing’) and infringements and offences. A bill of the proposed changes is expected to be introduced to parliament in February.

77. Monthly Dog Pound Statistics

78. Registration Statistics

79. Infringements Issued under the Dog Control Act 1996

80. Menacing Dogs in the District

81. CRMs

82. Comments on CRMS

Three aggressive dog incidents are under investigation. The investigation may result in the dogs being classified as ‘menacing’ or ‘dangerous’.

There were 21 first and 21 second calls regarding barking dogs. The majority of calls relate to one property in Ormondville. The majority of complaints were reported as ‘not barking’ by the attending security guard.

Two dogs were seized and removed from two properties for a barking dog nuisance causing distress. Owners were advised of the nuisance barking and abatement notices issued.

83. Non Financial Performance Measures Year to Date

84. Non Financial Performance Measures for Month – Dog Attack

Building

85. General Matters

A variety of different building consents application were lodged in December. Applications included a new house each in Woodville and Pahiatua, and commercial renovations to a new cowshed in Woodville.

86. Short Course, Workshop or Conference Attendance

BWoF and Compliance Officer Forum meeting in Wanganui.

Key Learnings

How other TA’s are dealing with technical and administrative issues. Common issues included owner’s / agents supplying non-complying BWoF applications (inspection and maintenance records).

87. Legislation Changes or Legislation Comments

New pool safety legislation came into effect on 1 January 2017. The Building (Pools) Amendment Act 2016 repeals the Fencing of Swimming Pools Act 1987 and includes new provisions in the Building Act 2004 relating to residential pools.

Significant changes include:

· A new requirement for mandatory three-yearly inspections of swimming pools.

· Allowing safety covers to be used as barriers for spa pools and hot tubs.

· Introducing additional enforcement tools for territorial authorities, including notices to fix.

88. Non-Compliance Issues and or Breaches of the Act

A building consent was lodged with the council and was refused due to insufficient information for the council to process the application.

Action Taken

A letter of refusal was sent to the owner

Resolution

Council and owner to have discussion on what information is necessary to lodge a new building consent application.

89. Monthly Building Consents Statistics

90. Non Financial Performance Measures Year to Date

NOTE 1: Swimming pool inspections are generally undertaken in the summer months.

91. Swimming Pool Inspections

	Inspected	Passed	Failed	Removed*
July	0	0	0	0
August	0	0	0	0
September	0	0	0	0
October	2	0	1	1
November	3	1	2	0
December	1	1	0	0
January
February
March
April
May
June
TOTAL /269

*-on inspections the pools are not there ie have been removed by owners

The owners of the Pools that have failed have been sent a letter asking that repairs and or modifications be made.

General Inspection

92. General Matters

None.

93. Short Course, Workshop or Conference Attendance

None.

94. Legislation Changes or Legislation Comments

None.

95. Non-Compliance Issues

None.

96. Illegal Dumping Collection

97. CRMs

98. Non Financial Performance Measures year to Date

99. Non Financial Performance Measures for Month - Noise

Health

100. Short Course, Workshop or Conference Attendance

HSNO Foundation Course (Hazardous Substances and New Organisms Act 1996 (HSNO) legislation Training)

Key Learnings

To gain a more in-depth understanding of responsibilities of a Warranted Officer including the classes, handling, storage, separation and disposal requirements for hazardous substances.

101. Legislation Changes or Legislation Comments

Submitted Ministry for Primary Industries consultation document for Food Regulations 2015. Main consultation areas of interest were for extending the timeframes from one to two months for initial verification of a new food business where significant circumstances arise and new Notice for Food Control Plan design.

102. Non-Compliance issues and or Breaches of the Act

No non-compliances or breaches of the Acts were reported for the month of December 2016.

103. CRMs

104. Comments on CRMs

Complaints around property appearance and accumulations of various items has seen an increase in nuisance complaints under the Health Act 1956.

105. Non Financial Performance Measures year to Date

*Change of ownership for existing Business

Planning

106. General Matters

2015/16 National Monitoring System (NMS) Data Collection Update

The NMS Project Team at the Ministry for the Environment provided a quick update on progress with NMS 2015/16 data collection and analysis. They outlined that the Ministry is taking a new approach for how they analyse the NMS data. As a result of this approach, they are anticipating that feedback and specific queries about the NMS data will be provided to all Councils early in the New Year.

107. Short Course, Workshop or Conference Attendance

The Planning Officer and Manager Regulatory Services attended the NZPI Branch Annual General Meeting on the 14^th December 2016.

No other short courses, workshops or conferences were attended by the Planning Officer in the past month regarding Planning or RMA matters.

108. Legislation Changes or Legislation Comments

The Ministry for the Environment has decided to delay the release of the Coastal Hazards and Climate Change guidance and associated summary publications until early next year. The delay has been caused since the Kaikoura earthquake as the Ministry is operating out of temporary offices.

109. Non-Compliance issues and or Breaches of the Act

No non-compliances or breaches were reported for the month of December.

110. CRM’s

111. Monthly Resource Consents Statistics - 2016/17

112. Non-Financial Performance Measures Year to Date

Note 1: Two customers were available to respond the survey. Both rated the advice received as helpful. Three customers have not responded at the time of this report.

Emergency Management

Rural Fire

113. Fire Danger Level

We have set the fire danger level at HIGH because of the excess dry fuel in the form of grass, particularly on the District’s roadsides. An extra mow has been requested to help reduce the risk. It has been an unusual season to date with more rain than usual. It is expected that this may change later this month and into February. There have been no major issues re wild fires to date.

114. Incident Reports (to 11 January 2017)

NRFA Classification Type	Jul	Aug	Sep	Oct	Nov	Dec	Jan	Feb	Mar	Apr	May	Jun	Total
Power Lines	0	1	0	0	1	2							4
Vehicle - Car, Truck etc.	2	0	0	1	0	0							3
Farm/Forest Machinery	0	0	0	0	0	0							0
Camp fires/bonfires/rubbish fires	0	0	0	0	1	1							2
Smokers	0	0	0	0	0	0							0
Land clearing escaped - Open Fire Season	0	0	0	0	0	1	1						2
Land clearing escaped - Restricted/ Prohibited Fire Season (no Fire Permit)	0	0	0	0	0	0							0
Structural - House/Shed	2	1	0	1	1	1	1						7
Pyrotechnics Fireworks	0	0	0	0	0	0							0
False Alarm	1	3	3	2	3	2	1						15
Medical Assist	0	1	1	0	1	1	1						5
Motor Vehicle Accident	0	0	0	0	0	0							0
Miscellaneous	0	0	0	0	2	1							3
*Total*	5	6	4	4	9	9	4						41

115. ENZ Transition

A copy of all of our rural fire contracts, agreements and MOU were sent to the FENZ transition team on 11 January 2017 as part of the preparations for the 1 July 2017 transition.

116. Training

A basic rural fire fighter course was run in Dannevirke on 17/18 December 2016.

Civil Defence

117. Local Welfare Committee

An inaugural meeting of local welfare type organisations/agencies who provide services during a Civil Defence emergency was held in the Council Chamber on 12 December 2016. The group decided that we should formally commence a District Welfare Committee and meet at least 4 times per year to discuss welfare specific issues.

118. GNS and East Coast Lab visit

Paddy took a team of GNS/Massey University scientists and the Coordinator of the East Coast LAB on a visit of our coastal villages on 14 December 2016. The trip was organised so the scientists could talk to the local communities and make them aware of the increased risk of tsunami post Kaikoura earthquake and, in particular, the new science relating to shallow slip movement on the Hikurangi Trench. They spoke to a group of 14 locals at the Herbertville Fire Station, then travelled over the Coast Road, through Pipibank and Akitio stations, to the Akitio Community Centre, where a presentation was made to the permanent residents of the Akitio settlement. From there they travelled down through Owahanga Station to the Mataikona River on our southern boundary. The trip was very informative for all concerned and gave us a better understanding of our local coastal risk scape. Special Information Brochures unique to the respective villages were also handed out to all villagers in attendance.

119. Community Plans

The Pongaroa Community Civil Defence Response Plan has been completed and just needs sign off by that community.

120. Tsunami Signage

Large tsunami awareness signs were obtained through MCDEM community funding for our coastal villages as part of a Manawatu-Wanganui CD Group application. Three were installed at Herbertville and two at Akitio on 19/20 December 2016.

Tsunami Interpretation Sign at Akitio Boat Club

Tsunami Interpretation Sign at the Herbertville Camp Ground

121. Tsunami Awareness

Paddy gave a presentation to a group of over 30 campground residents at the Akitio Camp ground on 29 December 2016. The presentation included recent concerns raised by GNS and MCDEM re the increased risk of tsunami on the East Coast. The talk was well received by those in attendance.

Paddy also gave a similar presentation to the Akitio Ratepayers Association AGM at the Akitio Boat Club on 2 January 2017.

During both of these visits good feedback was received in relation to the signage recently placed at both villages.

122. Scanpower Cooperation Meeting

Paddy met with representatives from Scanpower on 21 December 2016 to discuss radio communication issues during major power outages etc. They were impressed with our network and would be keen to work collaboratively should either of our communications networks fail during an emergency. They have also provided us with a copy of their Disaster Recovery Plan and recent Earthquake Preparedness Review.

123. Data Capture of Volunteer Records

Under the new HSE Act our Civil Defence volunteers are classified as “Council Employees” and as such must be properly trained to carry out their duties in a safe appropriate manner. Paddy is about to prepare a comprehensive training package that will be rolled out from February 2017 onwards. To capture records of our volunteers and training completed, we will be entering this data on to a cloud based system called D4H. Student Jack Borrie has been employed by Council for 5 weeks to gather and enter this data onto D4H. It is estimated that we have about 200 key CD volunteers within the District and this number is growing. Jack started on Monday, 9 January 2017 and is already gathering data and entering it. The bulk of the personal information should be in the system within the 5 week period and training data will be added as it is completed.

Library

124. General Matters

Each of the libraries had a display for Love Food / Hate Waste. Eketahuna Library included a collection for their local food bank, and a small amount of donations were received.

Eketahuna Service Centre had a callout over the closed Christmas time with the keys to the community centre required for a funeral. There were no other callouts for the two Library / Service Centres over these closed days.

Each Library was decorated for the Christmas period, and Pahiatua decorated for their town’s window competition. They received a box of chocolates for their efforts. Woodville went all out decorating their library and received many complimentary comments.

125. EC Read’N Summer Reading Programme

December saw this programme begin. The Summer Reading Programme (SRP) was filled, or nearly filled at each library. Enrolments for the iRead programme (Year 7/8 tudents) was much slower this year with only Eketahuna filling all their places.

	Dannevirke	Woodville	Pahiatua	Eketahuna
SRP Enrolments/Target	170/170	30/40	71/70	27/30
Reports done	316	54	159	55
iRead enrolments (Yr 7/8)	52/60	0/10	14/20	5/5

Children enrolled in the SRP report in to library staff about the books they have read. They must report in a minimum of four times to complete the programme and be eligible for the prize and certificate at the Finale.

Entertainers provided by the E.C. Read’N committee ran events at Woodville, Pahiatua and Eketahuna prior to the Christmas shut down. Ninety-three children attended over the three venues.

The iRead children at Dannevirke Library took part in a Treasure Hunt run as part of their programme. Extra funding for the iRead programme was requested from Scanpower who generously provided $250 to put towards the purchase of an Android tablet. The winner of this tablet will be drawn from all Tararua iRead participants who successfully complete the programme.

126. Planning

Promotion flyers for the Children’s Book Club (YOLO) and Little Ears will be prepared ready for these programmes re-starting in February.

Tararua REAP has indicated a desire to work with the library to promote childhood literacy and a meeting has been planned to look at how this might work.

Ideas are being explored for the Term 1 holidays Digital Literacy programme.

127. EC Read’N Summer Reading Programme

Reporting in for the programme finishes on 13 January so will be the main focus of the libraries over the next two weeks. Entertainers are booked in at all four libraries and each site will hold a Finale Party for those children who complete the Summer Reading Programme.

The allocation of books and certificates will be done after the end of the programme and prior to the Finale Party(s).

128. Radio Frequency Identification (RFID) Project

Quotes have been received from the two companies who supply Library RFID. A decision on the supplier will be made early in January. A timeline for this project will be completed shortly after this.

129. Statistics – as at 31 December 2016

Customer Services

130. Customer Requests Received - 1 Dec. 2016 – 31 Dec. 2016

Recreation and Sports Report

131. General

· The Dannevirke Basketball Summer League culminated with the competition finals on Saturday 26 November. The competition was a great success with 200 people from 18 teams taking part. The winners for each grade were Seagulls (competitive grade), Activate (social grade), and Morehu (women’s grade).

Eruera Rautahi (coordinator) and Tararua Recreation Advisor Natarsha Nikora (coordinator) would like to acknowledge the generous anonymous donation of three trophies for the competition. The benefactors were very impressed with the organisation and professional manner in which the competition was run.

· The Tararua Recreation Advisor assisted the Dannevirke Tigers Rugby League Club with their Club Muster Day on Saturday 3 December at Coronation Park. The muster included skills and drills, delivered by coaching staff.

Eighty players between the ages of 5 and 17 registered on the day; a promising start for the 2017 season.

· The Tararua Recreation Advisor attended the Ruahine Ramblerz Leisure Display Day on Saturday 3 December at the Dannevirke Sports Centre. Twenty-two teams involving over 300 marchers from throughout New Zealand participated in the event. The Ruahine Ramblerz Marching team should be credited for an exceptionally well run event that made a significant impact on our district.

· The Tararua Recreation Advisor assisted Huia Range School with their school triathlon on Monday 12 December. The event involved the entire school, 335 students.

· The Secondary School Sports Advisor (SSSA) facilitated a Principals Group Meeting confirming their Terms of Reference. Principals have asked the SSSA to grow relationships with secondary school sport providers and research sport award criteria in other areas. Next year meetings will be held after the Central Principal Group meetings.

· The SSSA met with the Sports Coordinator from Dannevirke High School to discuss a potential KiwiSport project. As a result of the project, Jane Phillips-Bell obtained financial resources for the school and has been given an increase of five hours for her role.

· Mayor Tracey Collis and Councillor Carole Issacson attended the Sport Manawatu Grassroots Sport Awards where 157 community guests attended the night. There were twelve category winners announced, with 14 finalists over the 3 volunteer categories, 4 ‘Super Volunteers’ were recognised with over 25 years’ service to their sporting codes. Brian Curry from the PNAHC won the Regional Sport Maker of the Year Award.

· The Workforce Development Advisor facilitated a Child Protection workshop with the Safeguarding Children Initiative. 33 community members representing 19 sporting organisations attended the three hour workshop.

132. Upcoming events (that we deliver or directly impact on)

· Active Teens from Dannevirke and Te Kura Kaupapa Maori o Tamaki nui a Rua attended the Active Teens Family Fun Afternoon at Massey University on Friday 9 December. The event involved participants from Active Teens and Active Families classes throughout the Manawatu region. Sport Manawatu staff ran a series of activities for teens and families to enjoy. The event finished with a graduation ceremony.

· Registrations for the Meridian Te Apiti Whanau Challenge open on Monday 12 December 2016.

Registrations can be made online at www.sportmanawatu.org.nz/event/teapiti.

· The following town billboard will be displayed throughout the district at various times and locations between December and April 2017. The billboard will also be on display at Fitzherbert Avenue in Palmerston North.

· The Inaugural Anthony Gray & Faith Chase Touch Tournament was held on Saturday 17 December at Coronation Park Dannevirke.

Recommendation

That the report from the Chief Executive dated 18 January 2017 concerning an update on key projects and items of interest to the Council (as circulated) be received.

Attachments

1. Economic Development and Communications - 6 monthly Report - July to December 2016

8.1	Community Cycle/Walkway Project (Item 11.1)
8.1.1	The weather has delayed the work programmed by the Alliance to replace the culvert under Cadman Road to the east of the bridge.
8.2	Parking at Dannevirke High School (Item 11.3)
8.2.1	The work to enhance safety around parking at Dannevirke High School has been completed.
8.3	Victoria Avenue Landscaping (Item 11.4)
8.3.1	The delay in progressing landscaping in Victoria Avenue where trees were removed is questioned, along with consulting residents on this matter.
8.3.2	It is noted that at this time no budget is set aside for funding such landscaping work, and the priority in current planning for the vicinity was directed to addressing safety issues relating to parking at Dannevirke High School.
8.3.3	Further, the consultation undertaken by the previous Board with residents in the streets that the trees were removed indicated divided views on options they supported.
8.3.4	The Alliance is to consider planning from a long term perspective the berms, kerb and channel, carriageways and footpaths relating to these areas.
8.3.5	This will need to take into account reseals and underground infrastructure programmes of the Council and that of others.
8.3.6	Funding for those projects is unlikely to be considered until the Council’s next Draft Long Term Plan is developed. When that information is available it provides the opportunity for further consultation with the Board on this matter (and in turn residents and the community).

10.1	Tararua District Road Safety Group
10.1.1	The Deputy Chairperson reported on the Tararua District Road Safety Group meeting held on 29 November 2016, and this includes reference to the following matters: · Reporting of accidents to collate statistics regarding identifying these sites is to be developed. · The work to replace the Whakaruatapu Bridge on State Highway 2 north of Dannevirke is progressing toward completion.
10.2	Tararua Community Youth Services
10.2.1	Board Member Hynes reported on the following matters relating to Tararua Community Youth Services: · A good report was received from the Ministry of Social Development audit. · This outcome strengthens future applications to secure ongoing government funding to maintain their activities and programmes. · The current lease of the Carnegie Community Centre expires at the end of next year, and the future of this building is under consideration relative to earthquake strengthening requirements.
10.3	Dannevirke Chamber of Commerce
10.3.1	Board Member Hynes reported on the following matters relating to Dannevirke Chamber of Commerce: · A very successful Dannevirke Christmas Parade was held, with forty-two floats entered in this year’s event. · The prizegiving presentation for the judging of floats will be held in the Tararua Business Network Training/Seminar Room on 7 December 2016. · The “Keep Calm and Shop in Dannevirke” promotion is again being held to encourage residents to support local businesses.
10.3.2	The Board convey its congratulations to Dannevirke Chamber of Commerce on the excellent parade they arranged that was enjoyed by a large crowd watching this event in High Street.
10.4	Dannevirke Brass Band
10.4.1	Board Member Spooner reported on the following matters relating to Dannevirke Brass Band: · The band is seeking new members. · They supported the Dannevirke Christmas Parade and the marching held as part of this fun community event.
10.5	Dannevirke Information Centre Management Committee
10.5.1	The Chairperson reported on the following matters relating to Dannevirke Information Centre: · Their activities are operating satisfactorily and they are in a good financial position and continue to provide the booking service for the community vehicle. · The existing contract with the Council has expired, and the Manager Strategy and District Development is in the process of considering its further renewal and the annual funding grant for the Dannevirke Information Centre.

13.	Christmas Community Variety Concert
13.1	*That the Board support the Christmas community variety concert held in the Dannevirke Town Hall on 21 December 2016 at 6.00 pm, and* *That the Board cover from its discretionary funds the venue and sound system hire charges and other incidental expenditure relating to arranging this event.* Hynes/Isaacson Carried
13.2	The Chairperson requests the assistance of board members with the front of house arrangements on the day of the concert.
13.3	*That the proceeds received from the gold coin admission charges to the Christmas community variety concert be donated to Dannevirke Salvation Army.* Hynes/Isaacson Carried

17.1	It is agreed that when the request for assistance to support next year’s Dannevirke A and P Show is received this will be emailed to board members as the Board’s next meeting is not held until February.
17.2	Board members can then consider in principle a funding grant for this purpose, with any such proposal ratified at the Board’s next meeting.

18.1	It is noted that discussions are taking place through Project Tararua on housing needs within the district, and that group has requested the opportunity to address the Council at a workshop (likely to be early next year) to provide an update on this matter.
18.2	The subject of the Council’s pensioner housing was originally considered following consultation through the 2015/2025 Draft Long Term Plan, and it resolved to exit from this service if an acceptable proposal/s is received from a reputable social housing organisation/s to purchase these properties.
18.3	At this time no such proposals have been forwarded to the Council, and actioning that decision has been deferred pending further discussion by the new Council of its intention when it considers the Draft Annual Plan 2017/2018 early next year.
18.4	The previous Board submitted to the Council supporting it retain pensioner housing accommodation as a function it provides from a social not for profit perspective, and this view continues to represent the Board’s position on that matter.

6.	Declaration Required of Council Appointed Community Board Member
6.1	Council appointed Community Board member Cr C J Isaacson made and attested her board member’s declaration pursuant to Schedule 7 Clause 14 of the Local Government Act 2002. The Chairperson witnessed the making and attesting of the declaration.

14.1	Board’s Term of Office
14.1.1	The Chairperson is looking forward to a busy and enjoyable term of office working with board members.