Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 30 November 2016 commencing at 1.00 pm.

1. Present

Her Worship the Mayor - Mrs T H Collis, Crs A L Benbow (Deputy Mayor), E J Christison, J E Crispin, S A Hull, C J Isaacson, P A Johns and A J Thompson.

In Attendance

Mr B King - Chief Executive

Mr R Taylor - Governance Manager

Mr P Wimsett - Manager Strategy and District Development (from item 10.6)

Mr C McKay - Finance Manager

Mrs E Roberts - Revenue Manager (for item 10.6)

Mr P Sinclair - Assets Group Contracts Supervisor (for item 10.2)

Mr C Lunn - Manager Regulatory Services (until item 13)

Mrs L Simpkin - Economic Development and Communications Manager (until item 13)

Mr C Edsall - Alliance Manager (until item 13)

Mr D Gerrard - Alliance Operations Manager (until item 13)

2. Council Prayer

2.1	The Mayor opened the meeting with the Council Prayer

3. Apologies

3.1

Nil

4. Notification of Items Not on the Agenda

4.1

Nil

5. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

5.1

Nil

6. Personal Matters

6.1	The Council’s congratulations have been conveyed by the Mayor to acknowledge the following achievements: · Jesse Walker - Head Boy for Tararua College · Sara Swansson - Head Girl for Tararua College · Mondeo Dodd-Tui Ihaia - Outstanding contribution to Mau Rakau and outstanding accomplishment in alternative education
6.2	The Council’s condolences have been conveyed by the Mayor through sending a sympathy card to Wiremu and Trieste Te Awe Awe on the loss of their mother.
6.3	The Mayor is to convey the Council’s congratulations to Sport Manawatu Chief Executive Officer Trevor Shailer on being named as the best Maori sports administrator at the Maori Sports Awards.
6.4	Best wishes have been conveyed to Ruapehu District Council’s Mayor Don Cameron and his wife who were attacked in Raetahi’s main street when they intervened in a theft of property from the Raetahi theatre.

7. Confirmation of Minutes

7.1	*That the minutes of the Council meeting held on 26 October 2016 (as circulated) be confirmed as a true and accurate record of the meeting.* *Crs Johns/Thompson Carried*

8. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda

8.1

Nil

9. Community Boards and Community Committees Reports

9.1

Eketahuna Community Board

9.1.1

That the report of the Eketahuna Community Board meeting held on 2 November 2016 (as circulated) be received.

Crs Isaacson/Johns Carried

9.2	Dannevirke Community Board
9.2.1	*That the report of the Dannevirke Community Board meeting held on 1 November 2016 (as circulated) be received.* Crs Isaacson/Johns Carried
9.2.2	Covered Bus Stop Shelters
9.2.2.1	It is noted that the initial project to provide a covered bus stop shelter in High Street has been completed, with a second shelter to be installed.

9.3

Pahiatua On Track

9.3.1

That the report of the Pahiatua On Track meeting held on 2 November 2016 (as circulated) be received.

Crs Isaacson/Johns Carried

9.4	Woodville Districts' Vision
9.4.1	*That the report of the Woodville Districts’ Vision meeting held on 1 November 2016 (as circulated) be received.* Crs Isaacson/Johns Carried
9.4.2	Treasurer’s Report
9.4.2.1	Cr Johns is requested to clarify with Woodville Districts’ Vision the amount of funds held in various accounts that is referred to within their minutes as $60k and $35k in the cheque account.

10. Reports

10.1

Proposed Council Structure, Appointments and Delegations

10.1.1

That the report from the Mayor dated 24 November 2016 concerning the proposed Council structure, appointments and delegations (as circulated) be received, and

That the Council adopt the following recommendations set out therein, and note a review will be undertaken by the Mayor pending the by-election for a further South Ward Councillor.

Public Forums

That the Council set aside a maximum period of up to thirty minutes at the commencement of each monthly meeting to provide a public forum included as an agenda item of business, and

That the public forum be conducted in accordance with the provisions of standing orders applicable to this matter.

Standing Committees Structure

Tribunal and Hearings Committee

That the Council establish a Tribunal and Hearings Committee as follows:

Terms of Reference

1. A special group with fully delegated authority to hear and adjudicate on all matters the Council is required to handle in this manner.

2. Meets throughout the district or outside as appropriate.

3. The Chief Executive is authorised to:

· Make decisions on administrative and process matters relating to resource consent and other applications made under the Resource Management Act 1991, and

· Decide on applications for which no hearings are required.

Delegations: Resource Management Act 1991

The Tribunal and Hearings Committee have delegated authority:

1. To conduct, consider and determine any matter that require a hearing or related decision under the Resource Management Act 1991.

2. Excepted are those functions, powers and duties that the Act expressly prevents Council from delegating.

Notes: The above responsibilities under the Resource Management Act include District Plan reviews, plan changes and variations; requirements, designations and heritage orders; applications for resource consents; applications for review of conditions; objections to decisions and conditions.

This authority does not include the approval of the District Plan or any change to the District Plan. The power to approve the District Plan or any change to the District Plan refers to clause 17 of the First Schedule of the Resource Management Act 1991 and is the final step in the Plan preparation/change process, and does not prevent the Tribunal and Hearings Committee from making decisions on the hearing of submissions or further submissions.

Delegations to Commissioners

Powers of Hearing Commissioner

1. Each member of the Tribunal and Hearings Committee that meets the accreditation requirements of the Resource Management Act 1991 are deemed to be hearing commissioners.

2. When appointed, independent (non-elected) persons that meet the accreditation requirements of the Resource Management Act 1991 are also hearing commissioners.

3. Hearing commissioners deemed or appointed by the Council have delegated authority:

· To conduct, consider and determine any matter that require a hearing or related decision under the Resource Management Act 1991.

· Excepted are those functions, powers and duties that the Act expressly prevents the Council from delegating.

· Subject to the condition that hearings are conducted (if one is required) in accordance with the “Making Good Decisions” Workbook, 4th edition including the “Chairs Supplement” or its successor.

Assignment of Commissioners

1. The Tribunal and Hearings Committee members have delegated authority:

· To assign councillor hearing commissioners to conduct, consider and determine any matter that require a hearing or related decision to be made by the Tararua District Council under the Resource Management Act 1991.

Notes: The Council shall determine the appointment of any independent hearing commissioner(s) to determine any matter that requires a hearing or related decision.

Composition of Commissioner Panels

1. The following requirements apply to the composition of commissioner hearing panels:

· Two councillor hearing commissioners may consider and determine any matter for which a hearing is not required.

· One or more independent hearing commissioners may consider and determine any matter for which a hearing is not required.

· Three or more councillor and/or independent hearing commissioners may conduct the hearing, consider and determine any matter for which a hearing is required.

· If one or more hearing commissioners are unable to continue (e.g. illness), the commissioner panel can continue to make a determination provided there is at least one hearing commissioner able to hear and/or consider the matter.

Notes: Delegated authority has also been assigned to the Chief Executive to consider and determine any matter for which a hearing is not required. In the event the Chief Executive elects not to use this delegation for any reason, the matter may be referred to the Tribunal and Hearings Committee for determination.

Miscellaneous Matters

1. The delegation of authority is subject to the following requirement:

· That decisions made under delegated authority shall be reported to the next meeting of the Council.

Delegations: Dog Control Act 1996

1. The Tribunal and Hearings Committee have delegated authority:

· To conduct, consider and determine any matter that require a hearing or related decision under the Dog Control Act 1996.

Notes: The above responsibilities under the Dog Control Act include objections to probationary owner, dog owner disqualification, dangerous dogs, menacing dogs and dog barking abatement notices.

Delegations: Impounding Act 1955

1. The Tribunal and Hearings Committee have delegated authority:

· To conduct, consider and determine any matter that require a hearing or related decision under the Impounding Act 1955.

Delegations: Reserves Act 1977

1. The Tribunal and Hearings Committee have delegated authority:

· To hear and determine objections and/or submissions received to proposals for leasing or rental of any reserve land under the Reserves Act 1977.

Membership:

Her Worship the Mayor – Mrs T H Collis

Cr S A Hull

An independent appointed hearing commissioner chair for any such hearing required under the Resource Management Act 1991

Chief Executive’s Performance Appraisal Committee

That the Council establish a Chief Executive’s Performance Appraisal Committee to review the performance of the Chief Executive and the accountabilities relating to this position.

Terms of Reference

1. To carry out the regular review of the Chief Executive’s performance and accountabilities and to report the outcome along with recommendations for the Council’s consideration.

2. To carry out the annual review of the Chief Executive’s remuneration, and report the outcome to the Council along with its recommendation.

3. To carry out such matters as may be referred to it by the Council concerning the accountabilities determined for the Chief Executive to achieve.

Membership:

Her Worship the Mayor – Mrs T H Collis (Chairperson)

Deputy Mayor – Cr A L Benbow

Cr S A Hull

Note: An appointment of a further councillor to this committee may be made at a later date

Works Liaison Committee

That the Council establish a Works Liaison Committee to act in an advisory role on the Council’s infrastructure by:

Terms of Reference

1. Reviewing and influencing business cases to be considered by the Council on capital programmes prior to the Council adopting the projects into the Long Term or Annual Plan.

2. Monitoring strategy, policy and action plans relating to projects in the Council’s capital works sheet, including advising on community consultation.

3. Acting as a community interface for consultation on the thirty-year infrastructure policy and asset management plans.

4. Provide a forum for councillors to raise community concerns with existing contracts or service delivery agreements and to suggest options to address those concerns.

Membership:

Her Worship the Mayor – Mrs T H Collis

Deputy Mayor – Cr A L Benbow

Cr J E Crispin

Cr E J Christison

Cr P A Johns

Cr A J Thompson

Audit and Risk Committee

That the Council establish an Audit and Risk Committee to consider and, where appropriate, make recommendations to the Council in relation to the following:

Terms of Reference

1. The robustness of the internal control framework and financial management practices

2. The integrity and appropriateness of internal and external reporting and accountability arrangements

3. The robustness of risk management systems, processes and practices

4. Monitor sector best practice and guidance in relation to audit and risk matters

Functions

The Audit and Risk Committee will have responsibility to receive the external audit report(s) and monitor the implementation of recommended actions to be taken by management on significant issues and audit recommendations raised in relation to:

(a) Internal Control Framework

(i) Maintaining an effective internal control framework that is sound and effective

(ii) Embedding a culture that is committed to probity

(iii) The appropriateness of systems, processes and controls in place to present, detect and effectively investigate the risk of fraud

(b) Internal Reporting

(i) The processes for ensuring the completeness and quality of financial and operational information being provided to the Council

(c) External Reporting and Accountability

(i) The appropriateness of the Council’s existing accounting policies and principles

The Audit and Risk Committee will provide oversight of the Council’s approach to risk and compliance.

(d) Risk Management

(i) Review the risk management policy, framework and associated procedures for effective identification and management of the Council’s significant risks and matters of compliance

Attendance at Meetings

(a) Unless otherwise requested the Chief Executive and the Chief Financial Officer are to attend meetings

(b) Other parties may be invited to attend by the committee to assist the committee in its work

(c) There shall be at least one meeting per year, or part thereof, where the external auditors shall attend

(d) External auditors (or internal auditors) may request a special meeting if they consider this to be necessary

Membership:

Chairperson - Kevin Ross (external appointee)

Members - Her Worship the Mayor – Mrs T H Collis

Deputy Mayor – Cr A L Benbow

Cr J E Crispin

Cr S A Hull

Iwi Liaison Advisory Working Party

That the Council establish an Iwi Liaison Advisory Working Party to provide for the special relationship between Maori and recognise its obligations under the principles of the Treaty of Waitangi.

Terms of Reference

1. Work with Ngati Kahungunu iwi to prepare a new memorandum agreement for consideration by the Council. (Note: the Council already has an existing memorandum of partnership agreement with Rangitane iwi).

2. Facilitate an understanding of issues affecting Maori in the district.

3. Review the existing and expected capacity of Maori to contribute to the Council’s decision-making processes as required by the Local Government Act 2002.

4. Develop appropriate communication protocols.

Membership:

Her Worship the Mayor – Mrs T H Collis (Chairperson)

Deputy Mayor – Cr A L Benbow

Cr P A Johns

District Licensing Committee

That the Council establish a District Licensing Committee to deal with licensing matters for its district under the Sale of Alcohol Act 2012.

Functions

(a) To consider and determine applications for licences and manager’s certificates; and

(b) To consider and determine applications for renewal of licences and manager’s certificates; and

(c) To consider and determine applications for temporary authority to carry on the sale and supply of alcohol; and

(d) To consider and determine applications for the variation, suspension, or cancellation of special licences; and

(e) To consider and determine applications for the variation of licences (other than special licences); and

(f) With the leave of the chairperson for the licensing authority, to refer applications to the licensing authority; and

(g) To conduct inquiries and to make reports as may be required of it by the licensing authority; and

(h) Any other functions conferred on licensing committees by or under this Act or any other enactment.

Powers

The licensing committee has all the powers conferred on it by or under the Sale of Alcohol Act 2012 or any other Act, and all powers as may be reasonably necessary to enable it to carry out its functions.

Membership

1. That the Council recommend the Chief Executive appoint David Lea as a Commissioner, and hold the title of Chair of the District Licensing Committee for three years.

2. That the Council recommend the Chief Executive appoint the following people to the District Licensing Committee Members List for three years:

Maureen Reynolds

Kerry Sutherland

Nick Perry

3. That the Council agrees that the selection process for the two list members to sit on a full meeting of the District Licensing Committee will be made by the Commissioner.

Note: Decisions made by the District Licensing Committee in exercising its powers shall be reported to the Council in a timely manner.

Other Appointments

Regional Transport Committee

That Her Worship the Mayor – Mrs T H Collis be appointed as the Council’s representative on the Regional Transport Committee, and

That Cr A L Benbow be the deputy representative.

Regional Emergency Management Committee

That Her Worship the Mayor – Mrs T H Collis be appointed as the Council’s representative on the Regional Emergency Management Committee, and

That Cr A L Benbow be the deputy representative.

Arts Council Tararua and Tararua District Creative New Zealand Grants Scheme Assessment Committee

That Cr C J Isaacson be appointed as the Council’s liaison representative with the Arts Council Tararua and as a member of the Tararua District Creative New Zealand Grants Scheme Assessment Committee.

Manawatu-Wanganui Regional Disaster Relief Fund Trust

That Cr P A Johns be appointed as the Council’s representative on the Manawatu-Wanganui Regional Disaster Relief Fund Trust.

Rural Health Alliance Aotearoa New Zealand

That Cr S A Hull be appointed as the Council’s representative to the Rural Health Alliance Aotearoa New Zealand.

Dannevirke Community Board

That Cr C J Isaacson be appointed as the Council’s representative on the Dannevirke Community Board.

Eketahuna Community Board

That Cr A J Thompson be appointed as the Council’s representative on the Eketahuna Community Board.

Woodville Districts’ Vision

That Cr P A Johns be appointed as the Council’s liaison representative with Woodville Districts’ Vision.

Pahiatua On Track

That Cr S A Hull be appointed as the Council’s liaison representative with Pahiatua On Track.

Liaison Representatives with Rural Communities

That the following councillors be appointed as liaison representatives with rural communities as specified:

Akitio/Pongaroa: Cr E J Christison

Norsewood/Ormondville: Cr A L Benbow

Weber/Wimbledon/Herbertville: Cr J E Crispin

Makuri: Her Worship the Mayor – Mrs T H Collis

Portfolios

That the following appointments be made to undertake the portfolios for the activities as specified:

Finance: Crs S A Hull (L), A L Benbow and C J Isaacson

Community Relations: Crs S A Hull (L) and C J Isaacson

Community Facilities/
Heritage: Crs C J Isaacson (L), A L Benbow and S A Hull

Economic Development/
Marketing: Crs A L Benbow (L) and C J Isaacson

One Plan: Crs A L Benbow (L) and A J Thompson

Youth/Sport: Crs C J Isaacson (L), E J Christison and S A Hull

Note: (L) indicates the leader portfolio holder for that activity

Forestry

That the Council oversee the management of its forestry interests, with two workshop presentations to be scheduled on this matter each year from its contractor Forest Owner Marketing Services Limited.

Delegation of Functions to Community Boards

That the Council delegate the following functions to the Dannevirke and Eketahuna Community Boards, to:

1. Liaise and communicate with individuals, community organisations and special interest groups within the Board’s area of responsibility.

2. Advocate for the community on any issue, and make submissions to any organisation relating to a matter of interest to the Board in respect to the Board’s geographical area.

3. Facilitate consultation with local residents and community groups on local issues and local aspects of district issues, including input into the District Plan, Long Term Plan and Annual Plan.

4. Make submissions on local issues and local aspects of district issues included in the District Plan, Long Term Plan and Annual Plan.

5. In respect of the Annual Plan and Long Term Plan to:

(a) Prepare an annual submission to the budgetary process of the Council for expenditure within the community and methods of funding.

(b) Identify and make recommendations on priorities for local projects and community issues.

6. Provide preferences for priorities of footpath works within the Board’s geographical area.

7. Make submissions on relevant policies that impact on the Board’s geographical area.

8. Make submissions to the Council on the levels of service concerning its facilities and activities provided within the Board’s geographical area, and maintain an oversight of their delivery.

9. Advise the Council on property related matters concerning the acquisition and sale of such assets of local community significance.

10. Promote the community, and support its economic development.

11. Fix priorities and expend funds within such budgets allocated by the Council for discretionary spending, including assistance towards rates and Council related fees and charges incurred by voluntary community groups.

12. Make annual disbursements to community groups from the General Assistance Grants Scheme.

13. Facilitate community events and maintaining services in the Board’s geographical area, including providing financial assistance to support such initiatives.

14. Consider and report on all matters referred to it by the Council or any issue of interest or concern to the Board, and speak at Council meetings in such circumstances considered appropriate.

15. Appoint a Board representative to the Road Safety Group.

16. Appoint Board representatives to local community groups.

17. Appoint the Board’s Chairperson as a member to the Civic Honours selection panel.

18. Appoint the Board’s Chairperson (or their nominee) as a member of the Trust Power Tararua District Community Awards judging panel.

19. Authorise the Board’s Chairperson (or their nominee) to be the spokesperson for the Board in all matters within its jurisdiction or of particular interest.

20. Advise the Council in advance of considering any actions resulting from exercising its powers, authorities or functions that may have potential implications for the Council.

21. Maintain the development, knowledge and skills of board members through attendance at appropriate conferences, courses and training seminars within the budget funding available for this purpose.

Mayor Collis/Cr Christison Carried

10.2

Provision of Additional Toilets at the Eketahuna Camping Ground

10.2.1

That the report from the Manager Assets Group dated 24 November 2016 concerning the provision of additional toilets at the Eketahuna Camping Ground (as circulated) be received, and

That the Council reallocates the funding provision in the 2015 Long Term Plan for the provision of new cabins at the Eketahuna Camping Ground to the provision of additional toilets, and

That the Council support the preferred option identified in the business case, being the provision of two new toilets with a wastewater connection to the Stanly Street main, and

That the Council bring forward the existing funding provision of $52K from 2017/2018 to the current financial year, and

That the Council allocates additional funding of $32K from reserves to this project.

Crs Johns/Crispin Carried

10.3	Proposed Submission to the New Zealand Fire Service Commission on Intended Changes to the Fire Levy
10.3.1	That the report from the Chief Executive dated 24 November 2016 concerning a proposed submission to the New Zealand Fire Service Commission on intended changes to the fire levy (as circulated) be received, and That the key points set out in this report be confirmed as the basis of the submission to emphasise the Council’s concern regarding the 30% increase in levy to fund the new combined Fire and Emergency New Zealand structure will create a significantly higher cost to ratepayers than the existing arrangements without any corresponding increase to the level of service provided, and *That the submission be forwarded to the New Zealand Fire Service Commission signed on the Council’s behalf by the Mayor and Chief Executive.* Crs Johns/Isaacson Carried
10.4	Proposed Road Name Change for Sowry Road (No Exit)
10.4.1	*That the report from the Land Information Assistant dated 17 November 2016 concerning a proposed road name change for Sowry Road (No Exit) (as circulated) be received, and* That to conform with National Addressing Standards and alleviate any potential confusion for providing directions to emergency services the Council changes the name of Sowry Road (No Exit) adjoining Woodlands Road, Woodville to hereby be known as Byre Road. Crs Hull/Thompson Carried

10.5

Road Closure Requested Under the Tenth Schedule of the Local Government Act 1974

10.5.1

That the report from the Alliance Manager dated 22 November 2016 concerning a road closure application under the Tenth Schedule of the Local Government Act 1974 (as circulated) be received, and

That pursuant to Section 342 (1) (b) and the Tenth Schedule of the Local Government Act 1974, the Council resolve to close the following road for the purpose of allowing the Bush Cycle Tour Committee to hold the annual Bush Cycle Tour event.

Road name: Kohinui Road

Date of closure: Sunday 12 March 2017

Period of closure: 6.30 am to 2.30 pm

Conditions Applied to the Granting of this Road Closure

1. That the Tararua Alliance in conjunction with the organiser will assess shortly prior to this event the condition of the road involved to determine its suitability for this purpose.

2. That if the Tararua Alliance identify the road as being in an unsuitable condition arising from this assessment then they have the discretion to request the organiser to withdraw the road from the route of this event.

3. That shortly after the event has been held the Tararua Alliance shall carry out a drive over of the road that was closed for this event to assess its condition.

Advisory Note

That should the Council incur any additional maintenance costs as a consequence of the event then those expenses shall be recovered from the event organiser.

Crs Christison/Benbow Carried

10.6	First Quarter Financial and Performance for the Period Ended 31 September 2016
10.6.1	The Finance Manager elaborated on the Council’s financial position for the first quarter of the 2016/2017 financial year, and spoke on variances noted regarding the outcome relative to the adopted budget and service performance measures.
10.6.2	The rates arrears balance of $915,661 as at 30 June 2016 is noted along with current rates and penalties owing, bringing the brought forward balance at 1 July 2016 to $1,822,280.
10.6.3	A report will be presented to the Council’s February meeting to request approval to undertake the abandoned land process for some properties with long-standing rates arrears.
10.6.4	A copy of the audited 2015/2016 Summary Annual Report is tabled and circulated for the Council’s reference and information.
10.6.5	That the report from the Finance Manager dated 24 November 2016 concerning the first quarter financial and performance for the period ended 31 September 2016 (as circulated) be received and noted. Crs Hull/Johns Carried

11. Portfolio Reports

11.1	Events
11.1.1	The following councillors reported on various events they had attended to represent the Council: · Cr Isaacson Zone 3 meeting in Stratford Sport Manawatu Grass Roots presentations Crowdfunding meeting, Dairy Flat, Massey University · Cr Thompson Civil Defence meeting in Pahiatua Water New Zealand safe drinking water workshop on understanding your risks and responsibilities (also attended by Crs Christison and Johns) · Cr Hull Judging of mask making competition at Waireka Rest Home Wreath laying at Kenneth Anderson Bayne Memorial in Pahiatua Local Government Risk Agency meeting Community Response Forum Eketahuna Christmas Parade
11.2	Pahiatua Community Civil Defence Response Group
11.2.1	Cr Hull reported that she is undertaking the delivery of pamphlets to promote resilience and provide details of the Pahiatua Community Civil Defence Response Group.
11.3	Tararua Traverse Cycleway Project Steering Group
11.3.1	Cr Johns reported on a meeting of the Tararua Traverse Cycleway Project Steering Group that considered a report concerning the viability of the project.
11.3.2	To advance the project is dependent on the grade of the track and securing the commitment of the Tararua and Horowhenua District Councils along with other interested parties.
11.3.3	If a grade 4 track is developed the economic benefit ratio is considered to be minimal.
11.3.4	The views of likely users of the track are to be canvassed, such as through cycling groups to ascertain their interest regarding the project if it proceeds.
11.3.5	The Mayor requested Cr Johns to provide her with a copy of the report concerning its viability, and proposed that the project be the subject of discussion at a future Council workshop briefing session.
11.4	Akitio/Pongaroa
11.4.1	Cr Christison reported that he had a meeting with local residents to discuss and view roading in the Akitio/Pongaroa area.
11.4.2	Their concerns relate to the completion of seal widening work and roadside vegetation control, particularly on Coast and Towai Roads.
11.4.3	Cr Christison has also viewed roading in the Oporae/Waihi Falls area, and parking at that scenic attraction.
11.5	Roadside Trees
11.5.1	Cr Crispin reported on a matter he had been contacted about regarding the removal of some roadside trees at Tourere Road and the way the berm was left.
11.5.2	The Mayor invited Cr Crispin to further discuss this matter through the Works Liaison Committee.
11.5.3	Cr Crispin commended the Tararua Alliance on the general good condition and standard of maintenance of the district’s roads.
11.6	Policing
11.6.1	The Mayor is following up the concerns of the community regarding the police internal review of resources for policing in the district.
11.6.2	At this time there has been no public consultation on the issue, and the Mayor is urged to continue to pursue this matter to ensure the district maintains its existing policing.

12. Mayoral Matters

12.1	Date of Next Council Meeting
12.1.1	*That the date of the next Council meeting be changed to Tuesday 13 December 2016 at 1.00 pm (being one day earlier than the scheduled day), and* *That a Council workshop briefing session is held on the morning of that meeting commencing at 10.00 am to include discussion* *concerning water supply projects*. Crs Benbow/Crispin Carried
12.2	Rural and Provincial Sector Local Government New Zealand Meeting
12.2.1	The Mayor and Deputy Mayor attended the Rural and Provincial Sector Local Government New Zealand meeting held in Wellington following the major earthquake that caused damage to the city.

13. Items not on the Agenda

13.1

Nil

14.

Public Excluded Item of Business

14.1

That the public be excluded from the following parts of the proceedings of this meeting, namely:

Site options for the Pahiatua Water Supply reservoir

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

*General subject matter to be considered*	*Reason for passing this resolution in relation to each matter*	*Ground(s) under Section 48(1) for the passing of this resolution*
*Site options for the Pahiatua Water Supply reservoir*	*To protect commercial and industrial negotiations*	*Section (1)(a)(i)*

This resolution is made in reliance on Section 48 (1) (a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as follows:

s7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Crs Thompson/Christison Carried

14.3	*That open meeting be resumed.* *Crs Crispin/Thompson Carried*

There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 2.10 pm.

____________________________

Mayor

Forum	Members	Comments
Regional Chiefs	Horizons RC Horowhenua DC Manawatu DC Palmerston North CC Rangitikei DC Ruapehu DC Tararua DC Whanganui DC
SOLGM – Society of Local Government Managers
LGNZ Zone and sector meetings
LAPRN Local Authorities Public Relations Network	Public Relations/ Communications practitioners from Manawatu-Wanganui Region
	Planners from local authorities in Manawatu-Wanganui Region	COGS meetings coordinate with Regional Chiefs meeting dates.
	Meeting of revenue and rating managers from Manawatu-Wanganui Region
	Meeting of electoral officers from Councils in this Region
IPWEA (Institute of Public Works Engineering Australasia)		http://www.ipwea.asn.au/
Civil Defence and Emergency Management Group
ALGIM – Association of Local Government Information Management		Mission is to provide leadership to Local Government in Information Management and Information Processes. http://www.algim.org.nz/
MW LASS Ltd – Manawatu-Wanganui Local Authority Shared Services Limited	Horizons RC Horowhenua DC Manawatu DC Rangitikei DC Ruapehu DC Tararua DC Whanganui DC
Manawatu District and Palmerston North City Joint Strategic Planning Committee	Manawatu DC Palmerston North CC

Report

Date	:	6 December 2016
To	:	Mayor and Councillors Tararua District Council
From	:	Blair King Chief Executive
Subject	:	Staff Report - 13 December 2016
Item No	:	10.4

1. Reason for the Report

This report is to update Councillors on key projects and items of interest for the period from 1 November 2016 to 7 December 2016.

Key Points

2. Council Tradeshow as part of Councillor Induction and LGNZ Review

The Tradeshow on November 4 involving Councillors, Community Board members and new staff was successful, and built on the Councillor only day recommended as part of the LGNZ Good Governance Review. Good media support was obtained, and it is likely we will run one of these for the public as part of the Annual Plan community engagement.

3. Procurement Policy and Merits of a “Buy Local” Clause

During the Tradeshow on November 4, questions were asked on how staff could do more to support local business during procurement of services. Council’s procurement policy sets out the price levels at which certain tendering processes must be undertaken, that balances the risks relating to the activity being procured against the process costs of tendering or negotiation, and reducing red tape. To help local suppliers ensure they meet the mandatory requirements such as for Workplace Safety procedures, we have held two briefing sessions, and those contractors who completed the documents required are now shown as pre-qualified.

Councils vary across the country as to whether they include a specific Buy Local Clause – which effectively is the premium that Council wishes to pay to use a local supplier rather than one seen as external. Analysis of one Council’s premium shows Councillors were willing to pay up to 1% more, which is expected when Section 10 of the Local Government Act 2002 requires -

10 Purpose of local government

(1) The purpose of local government is—

(a) to enable democratic local decision-making and action by, and on behalf of, communities; and

(b) to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.

(2) In this Act, good-quality, in relation to local infrastructure, local public services, and performance of regulatory functions, means infrastructure, services, and performance that are—

(a) efficient; and

(b) effective; and

4. First Meeting of Works Liaison Committee

On 5 December 2016, Councillors were invited to site visits to three of the District’s Water Headworks, prior to the first meeting of the Works Liaison Committee. At this meeting, Councillors appointed Jim Crispin as their Chairman, and discussions were held with staff on issues ranging from:

· The background to the gifting of land relating to construction of the Akitio Community Hall

· Project status and options for the Woodville Impounded Supply

· Issues relating to ground water inundation in three residential sections and the sealed road in upper McLean Street, Woodville

· Status of easements relating to Water Headworks assets

· Landowner requests for Council to contribute to stream crossings that may benefit both Council and the landowner if agreement on cost-shares can be reached

5. Sealing of Documents

The Mayor and Chief Executive signed the following documents under the Council’s common seal:

· Memorandum of lease for Woodville Association Football Club

· Tenant contribution flat tenancy agreement for 13D Tennyson Street, Dannevirke - E N Eagle

6. South Tararua Ward Extraordinary Vacancy

Resulting from the 2016 triennial election there is currently an extraordinary vacancy for a South Tararua ward councillor. Nominations to fill this position are currently open, with the closing date being 22 December 2016.

If an election for the above is required, then the delivery of voting papers will occur in the period from 26 to 31 January 2017, with the election held on 17 February 2017 closing at 12 noon and the preliminary results announced on that day.

The declaration and public notice of the results will follow by the end of February, and the newly elected councillor can then make their member’s declaration and commence the term of office.

Human Resources

7. Staff Changes

Janice Perry – Fixed Term Revenue Assistant

Janice has joined Council for a fixed term period of 12 months as a part of the Revenue Team. Janice is assisting with the day-to-day administration of rates rebate applications, property sales, direct debits, customer enquiries, rates refunds and rates penalties. This will enable the team to focus on delivery of the contiguous property amalgamations and similar rate projects imposed by central government. Congratulations and a warm welcome to Janice.

Claire Mills – Eketahuna Customer Services Librarian

With the retirement and departure of Janice Percy from the Eketahuna Library in October, we welcome Claire Mills to the team. Claire, a local to Eketahuna, commenced training at the Dannevirke Library and Service Centre on 7 November and is set to go solo at the Eketahuna library this week. Congratulations and a warm welcome to Claire.

Kathy Dever-Tod – Assets Group Manager

Kathy’s last day with Council was 22 November 2016 following a decision to reallocate that budget from management into external project and asset planning functions. A farewell morning tea was provided to thank Kathy for her valuable contribution to Council during her 5 years with us. Kathy will be missed and we wish her well for her next journey in life.

Jonathan Francis – Water Reticulation Technician

Jonathan Francis tendered his resignation early November with his last day at Council being 29 November 2016. Jonathan was recruited from Infracon in 2014 as part of an internal “Water Maintenance Team” and was posted to the Alliance in February 2016. We have appreciated his hard work, support and local knowledge over the last two years especially with the transition from Infracon. We wish him all the best for the future.

Andrew Sargent – Fixed Term Project Accountant

Andrew’s fixed term contract ended on 29 November 2016. Andy’s input and expertise has been invaluable to the team and wider Council. He will also be remembered for the generosity and kindness he displayed throughout his time with Council. We wish him well with his future role.

Health and Safety

8. Workplace Safety Management Programme (WSMP) Audit

ACC Accreditation has now been confirmed for 8 December 2016, and we are confident we will reach a level of accreditation during this process. Whilst this was initially planned for 3 November, it was deferred to enable staff to focus on preparing material and stands for the Council Trade Fair held on 4 November.

9. Staff Workgroups

In order to spread the work load and ensure business continuity the Health and Safety Committee is in the early stages of considering the option of implementing staff workgroups. This would mean each Health and Safety Representative is assigned a workgoup and the workgroup reports any health and safety concerns, hazards or incidents to their assigned representative. This is currently in proposal stages.

10. Elected Member Health and Safety Induction

Elected Member Induction was undertaken at the Council Trade Fair on the 4 November. This covered off the 6 areas of due diligence.

11. Training

Health & Safety Rep Stage one Course has provided Health and Safety Committee Representatives with foundation skills, knowledge and initial support for their role. All staff successfully completed the assessment to gain the NZQA Unit Standards US 20198.	8
Internal Hazard Identification Internal training taken by our Health and Safety Coordinator to help staff understand how to identify hazards and implement industry standard controls	9
Fire Warden Training	24
First Aid Training	24

12. Progress Calendar

13. Incident Investigation (Including Near Miss) and Reporting

Tararua Alliance

14. EXECUTIVE SUMMARY

The construction season is well and truly underway. Despite delays in starting due to spring’s consistent rainfall, around half of the pavement and surfacing renewal sites have already been completed.

The local government elections saw changes to Council and a chance to showcase our capabilities and functions to the governance team through Councils inaugural Trade Show. This provided a great opportunity to discuss areas of interest with the new Mayor, Councillors and Community Board members, and to provide insight into what we do, how we do things and what we want to achieve. Discussions were very positive and constructive, with the issues raised already being on our radar. We hope to continue in this vein.
Tararua Alliance stand at the Council Trade Show

We have had some staffing changes since the last report, with Johnny Francis resigning from our utilities team. His replacement is currently being sought. A new member to the team is Daniel Erard who has taken on the Urban Supervisor role. His hard working and positive attitude has enabled him to settle into the team well and hit the ground running. We have also recently signed on a new Civil Engineering Cadet, current Dannevirke High School Deputy Head Boy Shaun Newell, who will join us in the New Year.

The two articles printed in recent local media has been hugely encouraging; with the Bush Telegraph reporting on some of the Tararua Alliance’s activities following the Council Trade Show, and the Talking Tararua article highlighting some of the work being done with local high school students.

We continue to focus on advancing Council’s asset management capabilities, predominantly through improving the accuracy of asset information. Solid progress has been made with the validation of the underground water, waste water and storm water assets, which will feed into future planning, and improvements are constantly being made to the roading asset inventory. The Office of the Auditor General is preparing a case study to highlight to other councils the good work TDC is doing in this space, and Tararua Alliance staff were heavily involved with their interviews for this.

As always, safety is our number one priority. The changing season, heading towards summer, is generally the worst time of the year across the industry for work place accidents. We recently held a Change of Season Tool Box meeting for all staff to mitigate this. As well as being a good team building exercise, it served as a reminder to staff to be sensible and vigilant at all times to ensure their own safety, and the safety of those around them, for both the workplace and at home.

Roads

15. Maintenance

Pre-reseal repairs for this year’s resurfacing sites and safety related faults have been the focus of maintenance programmes completed over the past few months. The pre-reseal repairs have now been completed and our focus shifts slightly to ensuring the network is at an appropriate standard in the lead up to the holiday period.

We plan to prioritise preventive maintenance activities in the New Year, with the aim of improving the pavements waterproofness and reduce ongoing pavement and surfacing maintenance needs. This includes repairs such as crack sealing, surface water channel clearing, culvert clearing and high lip removal.

Positive feedback continues to be received regarding the condition of our unsealed roads, although some justifiable concerns have been raised on watertabling and sightlines on the lower volume roads. This feedback is reflected in the significant drop on weekly service requests since the Alliance Agreement started, which runs contrary to the amount being spent on this now compared to historical levels. Part of this is attributed to changes in metal sources, using initiatives such as the grader teeth and towing a roller, that help correct the road’s shape.

All of our bridges were checked following the South Island’s 7.8 magnitude earthquake with no significant damage to roading assets identified. A tomo has since appeared on Short Road near Mangatainoka, causing the road to be temporarily closed. This has since been repaired and it is unknown whether the fault was a result of the quake (or its many aftershocks).

Small tomo in Short Road (now repaired)

A condition assessment of the footpaths is underway, with Dannevirke already completed. Once finalised, maintenance and renewal programmes will be developed for physical completion by the end of the year.

We continue to focus on identifying and implementing improvements with regards to how maintenance activities are completed – from initial identification of network faults to final task sign-off following physical works completion. We will be implementing some slight changes to our maintenance programming process early in the New Year.

Work is programmed for the month of August around the district to complete sign maintenance installation, minor pavement repairs and drainage repairs. The change in weather condition has increased the demand on our crews, to deal with issues such as slips, fallen trees and minor dropouts. The increased rainfall also resulted in a larger number of potholes on the network.

16. Renewals

The 2016/17 construction season is upon us and pavement and surfacing renewals are well underway, despite initial delays due to consistent rainfall. Our pavement rehabilitation programme is as follows:

Road Name	Location	Planned Start	Planned Finish	Current Status
Maunga Road	2160-2340m	September 2016	December 2016	Underway
River Road	10071-10743m	September 2016	December 2016	Complete
River Road	8563-9011m	October 2016	December 2016	Complete
Ormondville – Te Uri Road	12780-14100m	October 2016	December 2016	Underway
Pukemiku Road	0-145m	January 2017	January 2017	Not yet started
Weber Road	19684-19929m	January 2017	March 2017	Complete
Weber Road	15000-15560	January 2017	March 2017	Not yet started
Weber Road	30255-30884m	January 2017	March 2017	Not yet started
Totaramoa Road	2600-4050m	January 2017	March 2017	Not yet started
Carlson Street	186-300m	March 2017	April 2017	Not yet started

Planning focus has moved to renewal sites in 2017/18 and beyond. The 2017/18 resurfacing programme is predominantly confirmed and some pre-reseal repairs have already been completed to accommodate this. We are developing a long term forward works programme for pavement and surfacing renewals, with a full network drive-over planned for the first quarter of 2017.

The location, timing and type of renewal treatment are based on a combination of factors, including condition, texture, road classification, traffic volumes, and current and future demand. Ongoing improvements to Council’s asset information, which the Alliance is progressing, will enable more effective and efficient investment decision making to be made in this space.

Projects

17. Eketahuna Main Street Upgrade

The Eketahuna Main Street Upgrade is largely completed, with sculptures and lighting installed at Memorial Hall and the last of the concrete poured. An official opening was held on 10 November and, although the weather was not good, feedback regarding the completed work was very positive. Minor landscaping and finishing the asphalt footpath is to be completed by the end of the year. The proposed design for the Bridge Street intersection has been completed and is awaiting Community Board representative approval before physical works are completed.

18. Saddle Road

Work on the Saddle Road continues and our team is busy surveying and preparing designs for the final stages. Construction of the retaining wall at Site 4 has commenced following delays due to the availability of materials.

19. Route 52

We are aware that Route 52, between Weber and Wimbledon, is currently in poor condition and acknowledge the concerns raised at the recent Council Trade Show. The road is subject to a range of issues and unfortunately it is not a quick or cheap fix.

· The geology of the area is such that land movement is frequent and very difficult to predict or prevent. Continuously treating road failures due to land subsidence on a reactive basis is expensive, temporary and unsustainable. We have consultants currently carrying out a geotechnical assessment of the area to locate the ‘hot-spots’ and assess where we may be able to improve the road’s stability.

· The increase in heavy vehicles (predominantly logging trucks) and their total legal weight using the road has rapidly increased deterioration of the pavement. We cannot change the vehicles using the road, but can design and build to accommodate it as the pavement is renewed over time.

· The narrow road width and insufficiently supported road shoulder is causing failures on the outer edges. This is compounded by the increase in heavier vehicles having to remain on their side of the centre-line. We plan to widen the road slightly, where possible, as it is renewed over time to accommodate the heavy vehicles and to improve general motorist safety.

· The roadside drainage is inadequate in areas or has failed due to tree route intrusion, resulting in water staying in the pavement and causing it to fail prematurely. We are assessing existing drainage assets and will improve these over time where issues are identified. Maintenance has recently been completed and we plan to continue this in the New Year.

· We are about to begin harvesting trees within the road reserve, where they will not affect road stability, with any revenue from the harvesting offsetting the cost of felling.

We want to deliver cost effective, long term solutions, rather than continuously throwing money at temporary fixes. Route 52 will be specifically identified in the 2018-21 Roading Activity Management Plan and NZ Transport Agency funding request.

In the meantime, we have focused the December maintenance programme on the route Dannevirke and Akitio/Herbertville to ensure it is safe for motorists travelling over the holiday period, and have increased our routine patrol to at least once per week.

20. One Network Road Classification (ONRC)

The next regional Road Efficiency Group Workshop will be held in early December with plenty to do before then. We have assessed the Tararua roading network against the ONRC measures and council’s within our peer group. We are comparable to our peer group except for our safety statistics, which are trending upwards (over the past 10 years) and paint quite a sad story. More information is required before we can invest in this and we plan to analyse the data to understand any common themes with regards to crash location, cause and/or factors.

21. Emergency Works

Site surveys and geotechnical investigations are being carried out on some of the complex flood damage sites. Physical works is planned to be undertaken following completion of the pavement rehabilitation sites.

We have liaised with Iwi regarding the Akitio Sea Wall and Waitahora Road sites and no significant issues have been raised.

3-Waters

22. Maintenance

Inspections of the waste water and storm water pipe network continues with the CCTV camera. Recent efforts have been concentrated on the storm water network, due to the lack of existing data and the need to align information with the storm water modelling currently being completed by Opus.

The jet unit has been used on both reactive and planned maintenance activities. Having a jetting unit available locally has enabled us to respond quicker to wastewater blockages, minimising waste water overflow and the resulting public health risk.

23. Renewals

We are currently working on a waste water main renewal in Cadman Street, between Queen Street and Carlyle Street, in Dannevirke. It is a 150mm diameter concrete main in poor condition and the pipe burster is being utilised to reduce the amount of trenching required, minimising costs.

The next programmed waste water pipe renewal to be completed is in Tennyson St Dannevirke.

Pipe burster in action in Cadman Street

Stage 1 and 2 of the Sedcole Street (Pahiatua) watermain replacement has been completed. This work involved replacing the old 80mm cast iron watermain with 100mm PVC-O from the Kiwi Street intersection through to George Street.

The Tui Street (Pahiatua) waste water pipe renewal has also been completed. This included the installation of approximately 160m of new pipe, between Albert Street and Main Street.

Tui Street Renewal

The asset inventory validation is progressing well, with many assets identified as previously being missing. Based on the increasing accuracy of the asset inventory and condition information, we expect there to be an increase in pipe renewal need over the next 10+ years. Development of a draft asset classification framework is also being progressed which will enable us to prioritise renewal programmes more effectively, incorporating the condition and overall criticality of the asset into a risk based approach.

Projects

24. Storm Water Model

Opus has delivered a draft report for the storm water modelling project on 4 November. We have since supplied feedback on aspects of the report, mainly regarding the key objectives outlined in the initial project brief and letter of engagement, and are awaiting the final report. We raised concerns over the extensive GIS work, done as part of the project to create the model, being unavailable to Council. Flood maps and areas of focus will now be included in the final report for use in guiding data improvement actions.

The recommendations of the draft report call for extensive work in asset data validation and updating, amalgamation of roading data with utilities data, installation of rain gauges and surveying of open channels to form a holistic GIS data model, while continuing to record photo evidence of current flooding events. The key recommendation from the report suggests all modelling work should halt until such time as sufficient data improvements have been completed.

25. Woodville Reservoir

The Woodville Reservoir project has hit a few a snags, with only one tender being received with a much higher price than was initially indicated/estimated. We are working through possible options and solutions to provide Council with a recommended strategy moving forward. This will likely include changes to the project scope and timing to complete the project in the most cost effective way for Council.

26. Pahiatua Main Street Upgrade

Planning has begun for the Pahiatua Main Street Upgrade project and we are building an understanding of the existing underground infrastructure. Unfortunately there are significant discrepancies between what the existing asset inventory information is telling us and what we know to actually be on site, so we are assessing possible options to improve this. The condition of the 3-Waters pipes under the road is known to be in average to poor condition. However, we need to understand better the extent of Council assets within the road reserve and what state they are in, and an initial proposal has been submitted by an external supplier to use ground penetrating radar and hydro-excavation to confirm this. Whilst their proposal was impressive regarding the outputs they would deliver, the cost is quite high so we are looking into alternative, more efficient methodologies.

Performance

27. Customer Management

Customer request response times are trending well, with results for September and October of 0.87 and 1.23 days for roading, and 0.49 and 0.88 days for 3-Waters respectively – well within the five day target. Completion rate and feedback scores are also trending well, with 4.78 for September and 4.47 for October – indicating a high to very high level of satisfaction from those who are lodging CRMs.

28. Corridor Access Requests

Over the months of September and October, 120 BeforeUDig requests were lodged, with the increase in numbers largely due to an increase in construction around the area. 48 corridor access requests were received and processed within the same period. There has been a strong focus on contractors updating their traffic management plans to align with the requirements in the new legislation and we are working with them to achieve this.

29. Traffic Management

During the months of September and October, eleven sites were audited, one non Tararua Alliance site was deemed non-compliant. The contractor made the site safe while our auditor was on site.

30. Performance Framework

The Alliance performance framework is now embedded into the Alliance and the majority of the Key Result Areas (KRA) and Key Performance Indicators (KPI) are now being measured Performance to date is shown below; results for November were unavailable at the time this report was prepared and will be included in our subsequent report.

Key Performance Framework Results

31. Non-Financial

32. Financial

During October, the crews have been stockpiling sealing chip in preparation for the season reseal programme. In the monthly measured items TCE and monthly measured items Actual the “actual” is higher that the TCE due to the chip stockpiling in advance.

Assets Group

33. EXECUTIVE SUMMARY

The Council Induction Trade Show on 4 November proved to be beneficial to Councillors and staff. Staff relished the opportunity to brief the Councillors and Community Board members about some of the background processes that are required for the day-to-day operations. These may only appear minor but are critical for not only the Assets Team but also the wider Council, to enable efficiency with optimal customer satisfaction and minimal inconvenience.

The team is continuing to work through the transition of water and wastewater project oversight to the Alliance, with the support of Tom Dodd and David Veale of Wai Waste Consultants.

With the additional funding approved and brought forward to this financial year, the building plans for the additional Eketahuna Camping Ground toilets are in the process of being sent out to local builders for pricing. It is anticipated that by early next year, the contract will be awarded.

A Health and Safety Systems Audit Assessment carried out by Enterprise Services was undertaken at the water and wastewater treatment plants district wide. The water and wastewater team will be assessing the findings from the report, prioritising them and ensuring that the recommended measures or controls are implemented to provide additional protection for those who enter the sites.

We have recruited Leanna Ransom on a fixed term contract to assist with administration support for the group while Carrie Newell is on maternity leave.

There have been no health and safety issues over the last two months.

Solid Waste

34. Kerbside Collections

Council’s kerbside contractors have been performing well over the last two months with only six CRM’s being received due to missed bags. It appears the bags being missed are mostly due to householders putting them out late or cars being parked in front of the bags, which are then not visible to the truck driver.

As part of maintaining a smooth transition for the exit of kerbside refuse collection, Council stopped selling stickers in Woodville on 4 November. A letter was sent to the Woodville retailers and an article was put in the paper informing the public of this happening. There was a little bit of confusion in regards to the services still being provided so an additional flyer was put into some Woodville retailers windows to clarify this. Council has since not received any negative feedback.

Utilities

35. Water Supplies

36. District River Flows – Last 30 Days

37. District Rainfall

38. District Water Usage

39. Dannevirke Treatment Plant

During the commissioning of the plant, a water leak was detected around the pipework outside the plant. A contractor was engaged to excavate the area to locate the leak. It was found to be around the flange join of the two pipes. The contractor will be on site on 2 December to repair the leak and Filtec will be onsite on Tuesday 6 December to fully commission the plant.

40. Pongaroa Water

The design of the new plant has been received and discussions have been held with the project team.

41. Pahiatua Reservoir

The new 2,000m³ capacity clip tank has been erected. The pipe work, pumps and valves need to be installed. The UV unit has been ordered and we are blending river water and bore water together as the bore is not keeping up with extra usage. We are investigating a possible leakage in the reticulation that may account for extra water being lost. After the earthquake on 14 November, the existing reservoir was checked for any damage. The bore system tripped out and was unable to be re-started remotely, and it was left until the site visit first thing in the morning to check if there was any major damage. An immediate total water ban was imposed until the reservoir levels were restored and the network was checked. Upon inspection of the bore, nothing was found to be amiss, and monitoring occurred to ensure our draw-down from the bore was back to normal. The water ban was lifted after two days.

The Geo-tech report came back favourable for the preferred site in Wakeman Street. 67 Wakeman Street has been purchased by Council so that boundary changes and easements can be tidied up ready for new access into the preferred site on Mr Brown’s property.

42. Woodville

In conjunction with the impounded supply upgrade there have been four 30,000 litre plastic tanks ordered, which will ease the effects of any imposed water restrictions over the summer period for Woodville residents. Two of these tanks will be placed in McLean Street and two by the Sports Stadium in Ross Street.

Wastewater

43. Resource Consents

The next pre-hearing is set for April 2017.

44. MfE - Dannevirke

Ruahine Contractors have re-commenced work at the No.1 Pond after being the successful tenderer to complete the ground works.

Work has to be completed by the end of February ready for Viking to reline the pond.

45. MfE Projects – Woodville

The last of the tephra components are being installed ready for full commissioning of the plant. This should take place in the next two weeks. Once completed, this will give us a good idea of the results we can achieve during the summer period.

Property

46. Housing for the Elderly

71 flats are presently occupied, there are currently 8 vacant flats, which are:

Aften Court, Dannevirke (to be tenanted in January)	1 flat vacant
Elsinore Court, Dannevirke (being redecorated)	1 flat vacant
Burns Street, Dannevirke	1 flat vacant
Centennial Flats, Woodville (tenancy being to 6 December 2016)	1 flat vacant
Kowhai Place, Pahiatua	2 flats vacant
Eketahuna Flats (tenancy to begin 17 December 2016)	2 flat vacant

47. Camping Grounds

	October 2016	October 2015	% Change
Dannevirke	348	267	30% increase
Pahiatua	236	269	12% drop
Woodville	49	74	33% drop
Eketahuna	212	274	23% drop

48. Woodville Camping Ground

New grass and plantings are now well established and the whole site is open for public use. There have been a number of motor homes using the facility, with some good feedback in regards to the improvements made.

49. Council Building Cleaning Contracts

Three tenders were received for the Dannevirke Public Convenience Cleaning. The successful tenderer for Dannevirke was OCS from Palmerston North who are new contractors to Council. The tenders for the Woodville and Pahiatua Building Cleaning were awarded to Archer’s Handyman Services who were the incumbent cleaners.

The new contracts have commenced and are operating well. This has been reflected by the amount of CRM’s relating to cleanliness that have been received over the last two months.

Administration Buildings

50. Pahiatua Service Centre Earthquake Strengthening

Council agreed on 28 September to defer the earthquake strengthening until the methodology reviews are completed. This is scheduled to happen around April 2017.

Cemeteries

51. General

October	Burials	Ashes
Mangatera	3	4
Mangatainoka	1	2
Woodville		1
Alfredton	1
Norsewood	1
Pongaroa	1

November
Mangatera	4
Woodville	1

There have been 26 cemetery enquiries by way of email or phone since the beginning of October.

52. Mangatainoka Cemetery

The stillborn memorial has been erected. We are waiting for the Alliance to complete drainage work and reseal the driveway.

53. Cemetery Brochure and Website

The cemetery brochure and website page are now finalised and we have received positive feedback regarding the information that is available. It is hoped that with the amount of information made available to the public, the number of phone and email enquiries will reduce.

Community Buildings

54. Painting Tenders

Six exterior painting tenders were advertised in late October. The Eketahuna War Memorial Hall, Elsinore Court Pensioner flats and Tennyson Street flats in Dannevirke have been awarded to M G Ross Decorators. Ballarat Court Pensioner flats in Dannevirke and the Kowhai Place flats in Pahiatua have been awarded to Smooothedge Decorators and the Eketahuna Community Centre has been awarded to Intouch Decorators. All successful tenderers are located locally.

Parks and Reserves

55. Woodville Playground – Fountaine Square

The re-development of the Woodville Playground is underway. The Eagles Lair, a new set of swings and two skate rockers have been installed. New safety matting has been laid under these pieces of equipment. A new carousel is yet to go in.

The new picnic tables have been installed in conjunction with the Woodville Lions Club. The old tables have been installed at Ferry Reserve.

56. Waterwheel Park

The Norsewood Lions were gifted $20,000.00 from the old Norsewood Bowling Club. They have donated this money to Council for the erection of a new infant’s playground. The Lions have co-ordinated the ordering of the play equipment and, together with the playground company, organised the installation of the equipment. Council will pay the balance for the playground.

57. General

The Southern part of the region has endured very high rainfall in the last two months. In spite of this, the contractors have kept on top of the lawn mowing and garden maintenance and the areas are a credit to the contractors for keeping these areas so neat and tidy despite the inclement weather.

Council contractors are currently spraying the district’s parks for broadleaf weeds. This will give our parks a better appearance as well as having to be mowed less. The weather has held this programme up, however Woodville has now been completed along with the sports fields in Dannevirke.

Strategy and District Development

58. Electricity Tender

Contact Energy has been awarded a new energy contract for Council.

The analysis by the Ministry of Business and Innovation for Tararua District Council allowed for several options but a longer contract with all supply types was selected based on overall lowest cost and is as follows:

Single Lowest Supplier

Contact Energy

38 month contract

30/09/2019

3,107,618 Kilo Watts

$509,680 p.a.

The finalised contract period for almost all aspects of the supply is for a 33 month contract commencing 1 January 2017. Contact Energy is our existing supplier so there will be little disruption to Council.

The Tranche 7 procurement process for AoG “All of Government” electricity supply arrangements was conducted in July 2016 by the Ministry’s Utilities CoE. This process allowed the Suppliers to submit pricing for your Agency’s electricity needs as specified in the Tranche electricity load profile.

The Ministry’s SPP was conducted in accordance with the AoG Masters Supply Agreements executed with five electricity suppliers (Contact, Genesis, Meridian, Mercury Energy and TrustPower) in December 2011.

The level of participation was impressive. Tranche 7 included 110 participating agencies, including a number of councils, with an annual load of approximately 750 GWh, or approximately 2.8% of the New Zealand market. This was the largest electricity tender for AoG in both agencies registering their interest and the aggregation of power.

Agencies sites and usage profile information has now been confirmed and provided by existing suppliers in order to submit to panel for pricing

The following Councils in our Region have now separately participated in the AoG Tranche 7:

· Palmerston North City

· Horizons

· Manawatu

· Rangitikei

· Tararua

59. Tararua Aquatic Community Trust

The pool operation is now close to its target income levels but it has not recovered from the initial three months of low use over autumn-winter. This is currently able to be financially managed but reserves of the Trust have been affected.

On capital improvements, the carpark reseal and road marking is a huge improvement and has increased the safety of pedestrians. Stage two of the replacement of all facility lights to LED is nearing completion with most internal lighting now replaced. Funding of $5,000 has been granted by Infinity Foundation for exit door upgrades including the installation of a new exit door between the changing rooms.

Pool safe documentation has now been completed and its operation is being applied by staff.

60. MW LASS

The work done by MW LASS building the business cases to deliver IT Services as a shared service has been put on hold as more detailed work is now required to prove the business cases and to review the risks associated with merging services. The “foundation” business case, for hardware and software platform and processes, and “business integration, intelligence and collaboration” business case have been completed at a high level. Further analysis is now necessary to comply with Section 17A LGA 2002 and this review will continue in the New Year.

61. IT Update

· The Civica Authority system has been successfully tested and upgraded to the latest version.

· The IT team is commencing the upgrade options for the Council network which is now 8 years old.

· The new Nutanix server system is fully operational and the old equipment will be transferred to Pahiatua in the coming month to become Council’s back-up system. This will be installed in the Data Centre presently being completed by Inspire Net at the Pahiatua Service Centre:- The Data Centre is expected to be fully operational prior to Christmas.

62. Woodville Library/i-SITE/Service Centre/Public Toilet Building

The building, electrical, and plumbing tender for 43 and 45 Vogel Street renovation has been released to Greatbatch Building Limited for $373,700 following a formal process and a request for proposal. A weighted attribute method was applied to assess the two tenders received on the following criteria:

· Proven Track Record

· Team

· Project Plan

· Quality

· Value for Money

· Accessibility

Work will commence in the New Year. The objective is to have the project completed by 30 June 2016 within the overall budget. The full plans will be presented to Woodville Districts’ Vision at its December 2016 meeting.

63. Pongaroa Rural Water Supply Upgrade

We remain on target to complete the project within the financial year target of 30 June 2017 or earlier. The Ministry of Health granted an extension for completion by 30 November 2017.

A second draft of a new Management contract with the Pongaroa Rural Water Supply Incorporated Society has been presented to the Committee. This defines the town treatment responsibilities between Council and the Society.

It has been identified that the water source AVG sand filter needs repair to allow a better assessment of the plant requirements and this will be undertaken early in the New Year. In addition, the flow meter for measuring use of water for consent compliance is to be replaced.

The major project risks are scope changes, unrefined cost estimates and completion of the land purchase. Potential design modifications identified are:

· High turbidity in laboratory water analysis – This is likely to be a result of the AVG sand filter close to the intake not functioning due to its state of disrepair –A qualified engineering firm has been engaged to complete repair, prior to new testing – The impact on the project is a recommended scope change to the Town plant to include a secondary sand filter. Council is negotiating to take over the management of this plant.

· The Society has been advised of two hazard identification issues at the intake by Downer NZ. They have health and safety concerns regarding access/building issues at the intake; The Society have been advised and asked to consider improving road access and structure improvements to the chlorine shed.

The project status is as follows:

· GHD has been appointed through an ROI and RFP process as design engineers

· The Council project team has received the design for finalisation

· We have completed initial site plans for the structures and plant

· Further laboratory analysis of water has confirmed high/abnormal turbidity

· Not completed is deferred maintenance on the AVG sand filter at source. A suitable engineering firm has been contracted to undertake this work

· A request for improvements for health and safety has been received from Downer NZ for the access and structure at source. Options are being considered for advice to the Society now that the weather has improved.

· We have engaged a qualified plumber who has completed a house by house assessment of connection requirements and provided a report. We have reviewed this information. We are now preparing a matrix assessment in preparation of a house by house plan and costing to implement.

· A town leak detection review has been completed in the past two week’s

· Proposed site power options and competitive pricing has been assessed and power requirements can now be confirmed based on the plant design specification

· With the site and design assessment, Council staff have requested to meet with the land owner to further discuss the sale and contact has been made with the respective party solicitors

· A flow meter including online data logger has been installed at the town to assist to confirm earlier flow results

· A qualified expert company has been employed to test the flow meter at source for regional council consenting purposes. Further tests are underway to meet these requirements.

· Chlorination at source is likely to cease with consideration being given to household filter/UV systems to meet a water safety plan for a Rural Agricultural Drinking Water Supply. Advice is being sought from suppliers, the Ministry and Mid Central Health on this matter.

The next legal milestone stages –in brief:

· Confirm Plant Design from GHD

· Complete land purchase

· Modify in-house designed site plans

· Modify requirements for power & confirm pricing; Communicate with adjacent land owner regarding power & communication easement

· Complete ROI for Plant Build & notify this through Tenderink

· Complete RFI for Plant Build & tender this through Tenderlink

· Award tender for build (likely March/April 2017; with commissioning by May 2017)

· Complete agreement with Pongaroa Rural Water Supply & determine if a water safety plan is required for rural (non Township) household-scheme supplied water.

Economic Development and Communications

Economic Development

64. Annual School Rolls

School student numbers have finally been released, and it is good news for Tararua. Student numbers are up 1.3% (or 38 children) for the year, as at 1 July 2016. This builds on the good results from last year (2% increase). Most of the growth is in primary – but secondary is now starting to increase again as well.

As at 1 July	2010	2011	2012	2013	2014	2015	2016	Change 2016
Dannevirke High School	514	509	500	473	440	400	409	9
Tararua College	393	361	345	318	327	326	324	-2
Norsewood and Districts School	107	115	118	105	105	122	105	-17
Dannevirke South School	336	319	322	335	309	308	323	15
TKKM o Tamaki Nui A Rua	71	70	74	79	82	84	83	-1
Huia Range School	234	260	245	233	257	275	309	34
St Joseph's School	120	113	99	91	93	97	94	-3
Weber	57	54	61	68	66	66	61	-5
Pongaroa School	57	48	58	47	51	58	61	3
Ruahine School	163	167	173	158	148	166	149	-17
Papatawa	17	17	12	24	35	48	44	-4
Kumeroa-Hopelands	64	68	63	48	42	48	48	0
Woodville School	125	123	131	124	100	77	78	1
Ballance	27	30	27	24	29	33	26	-7
Mangatainoka	45	53	59	56	67	62	58	-4
Pahiatua School	224	223	236	280	289	342	374	32
Hillcrest	40	48	49	34	30	33	29	-4
St Anthony's School (Pahiatua)	112	128	138	125	127	117	116	-1
Makuri	8	7	7	11	6	11	13	2
Eketahuna School	98	92	91	95	96	103	108	5
Alfredton School	31	36	40	41	50	54	62	8
% of District School Students	96.4%	97.0%	97.0%	97.2%	97.2%	98.2%	98.3%	44
Primary
Pahiatua / Woodville	662	697	722	726	725	771	786
Dannevirke area	924	929	913	896	889	930	958

This was a strong growth for the year, and supports the stronger population growth that the latest estimate from Statistics shows.

65. Number of People Receiving NZ Superannuation

Benefit	NZ Superannuation			Annual Change
	Oct 2014	Oct 2015	Oct 2016	Oct 2014 to Oct 2015		Oct 2015 to Oct 2016
TLA Name				No.	%	No.	%
Tararua District	3,006	3,082	3,188	76	2.5%	106	3.4%

66. Retail Spending

67. Tourism Spending

The Ministry of Business, Innovation and Employment has released new tourism estimates, which now include additional domestic spending from ‘unknown origin’. This has increased total domestic spending in the region by around $35 million compared with the previous estimates. The new estimates released by MBIE are for the year ended October so are not directly comparable with the estimates previously released for the year ended September. The inclusion of the ‘unknown origin’ expenditure has significantly lifted growth rates for the year ended October 2016 compared with the previous estimates for the year to September.

Regional Business Partners

68. Central Economic Development Agency (CEDA)

The Tararua Business Network continues to work with CEDA (previously Vision Manawatu). In an effort to improve their reporting function to the regions, CEDA has started to produce quarterly reports by sub-regions to the Regional Business Partner Network (RBPN).

69. Regional Business Partner Quarterly Report (July-Sept 2016-Tararua Region)

Regional Update:

· Central Economic Development Agency (CEDA) has formally commenced operations (taking over roles of Vision Manawatu and Destination Manawatu) and the RBPN contract has been formally transitioned to CEDA.

· CEDA operates from 478 Main Street, Palmerston North.

70. Summary Statistics

8 Business Development Engagements

· 5 Vouchers Issued, totalling $11,135

· 0 Callaghan R&D Engagements

· No. Callaghan Grants Approved, totalling $00

· 0 Business Mentor Matches

· 6 Business Referrals

· 2 Start Up Biz Inquiries

71. Regional Business Partner Quarterly Meeting

The quarterly meeting for the RBPN was held at CEDA on 9 November.

Eastern Bridge - a collaborative partner of TBN’s - presented their experiences and observations on how local authorities can benefit from being internationally connected. The RBPN is considering the opportunities gained by working collaboratively with Eastern Bridge; who focus on investment attraction, international student recruitment and export facilitation. A copy of their presentation is available below or by contacting the Economic Development Manager.

72. International Connection

We have provided Eastern Bridge data regarding Tararua to add to their revamped website. This will be translated into Chinese and Korean under each section and the information will be displayed to relevant people wanting to settle, invest and do business in New Zealand. Their site will include general information about employment law, taxation, and immigration (including the incentives for migrants to set up outside of Auckland) - as well as an overview of the education and healthcare services.

73. Accelerate25: ‘Growing our Region’ Newsletter

The latest edition of the Accelerate25 ‘Growing our Region’ digital newsletter has been released and has a feature article relating to a prominent business in Tararua. To read the latest edition, follow the link below:

http://direct.kudosweb.com/t/r-CFAE7E8962A7A2202540EF23F30FEDED

Business

74. Geographical Statistics

75. Use of Facilities (1 July 2016 – 30 June 2017)

76. Business Support

The support provided over the past few months has mainly been concentrated on residents exploring new business ideas. This support has ranged from assisting individuals to assess retail/workshop space and lease options, to brainstorming ideas for business planning, business training opportunities and referrals to local support for website and marketing advice.

We also worked closely with some returning residents to brainstorm potential business ideas and we will continue to provide support to them through this process.

A local business referred a business partner to us, who is looking at tourism opportunities for tour groups travelling through the district; they have been linked to the Tararua i-SITE and we have facilitated introductions to local business owners.

We have linked a number of businesses to Council’s Regulatory Services department to assist with zoning and resource consent queries.

A new resident, who has recently bought land in the district, is exploring the information provided by the GO! Project to see what crop options would make a viable proposition for them. We are assisting by introducing them to the Feijoa Grower Led Group and arranging visits to some local orchards.

We continue to receive queries and requests for support from our existing customer base and provide them with assistance - linking them to opportunities as they arise within our networks.

Our consultant at CEDA visits our district every fortnight, and a couple of new businesses have recently enrolled on the Business Mentor Start-up Scheme.

77. Business Events

· Southern Tararua Business Expo

On 14 - 15 October, the Tararua Business Network attended the annual Business Expo organised by the Pahiatua Chamber of Commerce. The event has been growing in size and popularity every year and this was the first time it was held at the Bush Multisport Park. The main sports hall was full, with approximately 20 local companies showcasing their products and services. It was a great opportunity to promote what we do, meet and network with the business participants, as well as visitors to the event.

· BCC – Crowdfunding 101

We attended an evening workshop at Building Clever Companies (BCC) in Palmerston North to learn about a new funding platform and its potential to assist business start-ups, business growth and community projects.

The BCC hosted Anna Guenther, the founder of Pledge Me – an internet based crowdfunding company – who shared her story and those of the businesses and communities their platform has assisted, with some amazing results. Their platform helps people harness the power of their crowd to support Kiwi creativity.

· Artisan Cheese Seminar

The Business Administrator assisted local artisan, Biddy Fraser-Davies of Cwmglyn Farmhouse Cheese, with her ‘Pop-up Cheese Seminar’ at the War Memorial Hall in Eketahuna. Guest speakers visiting New Zealand from the UK, Paul Neaves – microbiologist, and Katrina Farrell - independent advisor to food manufacturers and retailers, shared their knowledge and expertise of European legislation and how it impacts on NZ. They also discussed traditional cheese making methods. It attracted attendees from all over the region and as far afield as Auckland.

The feedback: ”much better and more organised compared to the very expensive one in Auckland”

78. Business Workshops and Training Opportunities

We continue to provide a range of workshops at our offices in Dannevirke and Pahiatua. Feedback from the attendees is collated and used to continually develop the range of support available to our business community. Workshops held included:

· Tourism workshop – 6 September

This workshop was specifically targeted at tourism and service providers. Guest speakers were Nigel Formosa, an Assessment Officer for Worksafe NZ, who provided information and advice to this sector, and Vanessa Smart from Smart Digital focusing on social media, specifically looking at the potential of Facebook and how to use it.

· Social media workshops - 15 & 20 September

Delivered by Chelsea Millar of Grass Roots Media, this workshop was held in both Pahiatua and Dannevirke, helping businesses set up their social media platforms and planning how to best utilise these for their specific products and services.

· Customer service workshop – 17 October

This free workshop was delivered by Marianne Gemmell, Tararua REAP; Angela Rule, Tararua Business Network and supported by ServiceIQ. The team delivered a customised workshop covering ‘the good customer service experience’; strategies to encourage staff to provide better service; and strategies to boost your business / impress your boss.

Feedback has been positive and some businesses have taken up the opportunity to continue training and development of these skills with ServiceIQ.

· IRD compliance

The IRD continue to deliver their workshops in our district and are always pleased with the level of interest. There have been three workshops held over the last few months; including the popular Introduction to Business and GST workshops - and for the first time, an Employer’s Workshop. Over the coming months, IRD will be delivering these workshops from the Pahiatua Service Centre.

· ‘Best of’ for Tradies – ANZ Workshop (8 November 2016)

Presented by ANZ, this free workshop provided attendees with insight into how to face the challenges and utilise opportunities within the trade-based sector; as well as an excellent networking opportunity. Covering topics such as:

§ Top tips for marketing, where, when and how to advertise so you get more quality customers.

§ Getting paid on time - terms of trade and contracts.

§ Minimising risk in your business so you sleep better and stress less (including cash flow and financial health essentials).

· Workshop Series: Funding Applications (November 2016)

Assistance was provided for a series of workshops that delivered practical training to enable people to confidently complete funding applications. Tararua Business Network assisted with promoting these workshops to the public, as well as providing free use of our facilities for the bulk of these workshops.

District Development & Tourism

79. Palmerston North Airport “Meet the Neighbours” Campaign

Marketing & Events

80. Tararua District Charter Parade

A Charter was bestowed to the 1st Battalion Royal New Zealand Infantry Regiment (RNZIR) by the Tararua District Council on Friday, 7 October at 12noon.

Tararua Business Network assisted with producing posters and invitations for this event, as well as promoting this event to the public via our standard distribution network.

81. Council Trade Show

We hosted the Tararua District Council Trade Show at the Business Network. The Trade Show was held to help induct the new Mayor, Councillors and Community Board members. The day went well and received mention in the LGNZ monthly newsletter.

Community Support

82. Event Support Register: 01 October – 30 November 2016

Independent, Community Group or Organisation	Event	Assistance Provided
Ruahine Ramblers	Marching Teams	Provided 25 bags and 200 visitor guides for promotion packs.
Appleton Kindergarten	Fundraiser - Bike a Thon	Provided 5 spot prizes and 70 gift packs for fundraiser.
Dannevirke Wheels Club	Wheels with Attitude	Artwork for event.
Dannevirke High School	End of the year (leavers assembly)	Provided gifts for school leavers.
Ballance School	Fundraiser	Provided spot prizes for fundraiser.
Mel Poulton	Kumeroa Public Meeting	Flyers for community meeting re telecommunications.
Woodville Lions	Annual Coast to Coast Ride	Provided spot prizes.

83. Event Support: Tu Te Manawa (Ferry Reserve) Planting Day

Tararua Business Network assisted with the promotion of a community planting session. The planting day took place on Saturday, 12 November, with the community invited to look around Ferry Reserve and the Manawatū River, listen to local history and help to plant a few native plants.

Tararua District Council and the Ferry Reserve Board are working together to upgrade and beautify Ferry Reserve. The planting day is part of the Tu Te Manawa project and will complement the upgrade and beautification.

The Tu Te Manawa project is a series of eight “information kiosks” to be constructed along the Manawatū River over the next two years. There will be three along the Eastern Manawatū River and five along the Western Manawatū River. Each whare will contain historical and community narratives together with scientific facts that encourage community science. “Te Waha o Te Kuri” is the first of these whare.

Communications

84. Talking Tararua – more than just words (October Issue)

October’s issue of Talking Tararua was launched on Monday, 24 October 2016 and focused on highlighting the value of youth in the workplace, including articles such as:

§ Collaborative action for youth employment

§ Pilot programme helps Tararua youth find direction

§ Tararua youth programme huge success

§ “Working here is awesome” says young apprentice

§ Local vet nurse loves her job

§ “I’m really happy here” says apprentice engineer

§ Apprentices full of praise for the company they work for

§ “Local Government is a really good career”

The next issue of Talking Tararua is due for release in late-December.

85. 2017 By-election

Notice was given that on Friday, 17 February 2017, a by-election will be held to fill one extraordinary vacancy for the South Tararua Ward. Please see below for a table of articles published in relation to the By-election:

86. Public Education for Civil Defence Emergency Management (CDEM)

Following the boil water notice that was issued for Pahiatua in September, an article was produced to educate public about where to get information when disaster strikes.

This was published in October and covered topics such as who is Civil Defence; where to get information before, during and after an emergency; and helpful links and downloads. Copies of this article can be obtained by speaking with the team at the Business Network.

87. Communications Campaign: ‘Meet the Council’

The Communications team is producing a series of articles that will enable public to develop a stronger relationship with members of Council. Please see below for a table of articles published in relation to this campaign:

88. Media and News

Below you will find a breakdown of media releases from the Tararua District Council, as well as an overview of local, regional and national news stories relating to the Tararua District Council:

Internal

This list includes all media releases (not public notices) sent out from the Tararua District Council between 21 September and 30 November 2016:

Date	Title	Topic
26/09/2016	Local vet nurse loves her job	Youth Employment
07/10/2016	New dog pound opens in Dannevirke	Animal Control
07/10/2016	Council assures residents Pahiatua water is safe to drink	Water & Wastewater
10/10/2016	Wandering dogs (do’s, doo-doo’s and don’t do’s)	Animal Control
10/10/2016	“I’m really happy here” says apprentice engineer	Youth Employment
10/10/2016	Get Ready Week 2016 begins today!	Civil Defence
13/10/2016	Results from the 2016 Local Elections	Local Elections
16/10/2016	When disaster strikes…	Civil Defence
20/10/2016	Key dates for Tararua District By-election	Local Elections
24/10/2016	Are you hosting an event this Summer? (special licence deadlines)	Alcohol Licensing
24/10/2016	Council urges Woodville residents to utilise refuse stickers	Rubbish & Recycling
31/10/2016	Fireworks safety for pets	Animal Control
31/10/2016	Work commencing on Woodville Water Supply	Water & Wastewater
07/11/2016	Fires in the open air	Rural Fire
07/11/2016	Time to celebrate our local “sportsmakers”	Sport Manawatu
07/11/2016	GoBuild mobile app speeds up process for booking inspections	Building Control
14/11/2016	Total hosing ban and urgent water conservation needed in Pahiatua	Water & Wastewater
14/11/2016	Woodville Impounded Supply Project due to commence	Water & Wastewater
14/11/2016	Update on Pahiatua Water Project	Water & Wastewater
15/11/2016	UPDATE: Water conservation still needed for Pahiatua water	Water & Wastewater
18/11/2016	Total hosing ban for Pahiatua has been lifted	Water & Wastewater
21/11/2016	Apprentices full of praise for the company they work for	Youth Employment
21/11/2016	Notice of By-election for South Tararua Ward	Local Elections
28/11/2016	Out of bounds for hounds (dog prohibited areas)	Animal Control
28/11/2016	Update on Woodville Impounded Water Supply Project	Water & Wastewater

External

This list includes all media releases published by local, regional and national media between 21 September and 30 November 2016 (which mention or relate to the Tararua District Council) that we have been able to capture and record.

Date	Paper/Website	Title	Feel (anecdotal)
22/09/2016	Scoop.co.nz	Historic Military Charter Parade for Dannevirke	Positive
22/09/2016	Manawatu Standard	Hard road to work and skills for regional youth	Positive
24/09/2016	NZ Herald	Tararua councillors are "pretty good" at attending meetings	Neutral
26/09/2016	NZ Herald	Alastair Scott: Bill creates options for councils to collaborate on the delivery of local services	Neutral
26/09/2016	NZ Herald	Voting dips at start of councils' poll	Neutral
29/09/2016	NZ Herald	One Plan action	Neutral
29/09/2016	Manawatu Standard	Charter parade set for Dannevirke in historic move	Positive
01/10/2016	Hawke’s Bay Today	Hard yards' pay off for Dannevirke Cactus training programme students	Positive
03/10/2016	Hawke’s Bay Today	Library assault leads to safety rethink: 'Do we put them in glass cages?' - Councillor	Neutral
04/10/2016	Hawke’s Bay Today	Not-secure water notice 'worst outcome' says Tararua District Council chief executive	Neutral
05/10/2016	Hawke’s Bay Today	Proud moment for Dannevirke's new Justice of the Peace Katrina Kerr	Positive
13/10/2016	Hawke’s Bay Today	Smashing of Dannevirke road signs frustrates police	Neutral
14/10/2016	NZ Police	Police and agencies disappointed with alcohol operation in Tararua District	Negative
15/10/2016	Hawke’s Bay Today	Sutherland rules out recount after missing Tararua District Council seat by slim margin	Neutral
20/10/2016	Manawatu Standard	Woodville residents have to fork out $32,000 to sort flooding woes	Negative
21/10/2016	Hawke’s Bay Today	Shattering start for new Mayor Tracey Collis	Neutral
21/10/2016	Scoop.co.nz	Tū Te Manawa to connect iwi with the Manawatū River	Positive
23/10/2016	Manawatu Standard	Woodville residents rally to keep railway station	Neutral
25/10/2016	Maori TV (online)	New project to connect iwi with Manawatū River	Positive
26/10/2016	Manawatu Standard	Tararua District Council mayor and councillors sworn in	Neutral
28/10/2016	Hawke’s Bay Today	Nerve-wracking first meeting for Tararua District's new mayor Tracey Collis	Neutral
30/10/2016	Hawke’s Bay Today	'Nothing town' comments upset Dannevirke residents	Neutral
02/11/2016	Manawatu Standard	Woodville's hope for cleaner, tastier water	Neutral
03/11/2016	Hawke’s Bay Today	Hard work pays off for Tararua Council	Positive
08/11/2016	Guide2.co.nz	GoBuild mobile app speeds up process for booking inspections	Positive
08/11/2016	Hawke’s Bay Today	Big tick for Tararua District Council	Positive
09/11/2016	Hawke’s Bay Today	Praise for council's trade expo	Positive
13/11/2016	Manawatu Standard	The things council staff have to put up with	Neutral
14/11/2016	Hawke’s Bay Today	Dannevirke retailers' lights on to beat 'nothing town' label	Positive
14/11/2016	Manawatu Standard	Urgent water restriction for Pahiatua bore	Neutral
15/11/2016	Manawatu Standard	Water restrictions remain in Pahiatua	Neutral
16/11/2016	Hawke’s Bay Today	Tararua residents urged to conserve water	Neutral
18/11/2016	Stuff.co.nz	Pahiatua hose ban lifted	Neutral
21/11/2016	Manawatu Standard	Eketahuna town upgrade near completion	Positive
22/11/2016	Manawatu Standard	Roly Ellis reflects on farming, business and life after politics	Neutral

89. Online presence

Below you will find a breakdown of Council’s online presence, including updates and statistics for our internal websites, any involvement with external websites, and updates and statistics for our social media pages.

90. Internal Websites

§ Tararua Country (www.tararua.com)

The new Tararua Country website will be launched on 13 December 2016. The new website has been designed to be a user-friendly and interactive tool for visitors.

NB: Refer to Tararua i-SITE report for Tararua Country website statistics.

§ Tararua District Council (www.tararuadc.govt.nz)

We continue to make improvements to both the information on our website, and the overall look and feel. We are currently working alongside the Environmental Health Officer to improve the “Food & Health” section of our website.

Page summary from the last 60 days:

NB: There is a ‘spike’ in website sessions on 8 October (and the days following) due to the 2016 Local Elections.

§ GO! Project – Unearthing Potential (tararuacropping.wordpress.co.nz)

Great progress has been made since our last report on this website, we have completed an estimated 95% of the site and anticipate this will be ready to launch and publicise in January 2017.

91. Social Media

§ Facebook (www.facebook.com/tararuadc)

Page summary from 01 November – 28 November:

NB: Although there was a smaller number of Page Views for the period shown, the Reach was still significant at 15,692 people reached, and Post Engagement was a strong 2,473.

§ Civil Defence Manawatu-Wanganui (www.facebook.com/civildefencemanawatuwanganui)

We are members of the Manawatu-Wanganui CDEM Public Information Managers (PIMs) Group. The Civil Defence Manawatu Wanganui Facebook Page is administered by all PIMs in the group on a rostered basis, our rostered month was November. We assisted with responding to enquiries relating to the recent earthquake activity, as well as posting several preparedness messages.

§ Google+ (www.tararuabusinessnetwork.co.nz)

The Tararua Business Network “website” was developed in the form of a Google+ business page – this is proving to be a good platform for the Business Network to share training opportunities, business case studies, latest news and more.

Page summary from the last 90 days:

Tararua i-SITE Visitor Information Centre

92. Welcome Packs

A total of 52 welcome packs were sent during September and October; thirteen of these were sent outside of the district.

93. i-SITE Conference

Held in Cromwell, the theme of this year’s Conference was ‘Forward Horizons 2016’. The i-SITE Conference programme included the Visitor Information Network AGM, delivery of the i-SITE NZ Strategic Plan by the i-SITE NZ BOARD, updates from key partners such as Tourism NZ, DoC and other agencies.

A number of workshops were also held around the theme of ways forward. In a changing environment with technology on the rise, visitors are able to easily make their own bookings and access information from their mobile devices – so, what does this mean for i-SITE’S? Opportunities exist for i-SITE’s to find new ways to bring visitors in and increase income.

94. iTICKET Agency

The i-SITE are now agents for i-TICKET. https://www.iticket.co.nz/

This will enable the i-SITE to sell tickets for over 1000 events , including Festivals and Expos, Cultural and Lifestyle, Sporting, Media and Corporate, and Theatre and Performing Arts. The i-SITE will receive $1.50 per ticket sold and there is no cost to set this up.

95. Creative Communities NZ

A series of roadshows are to be held in February 2017 around the district to assist groups and individuals to understand the application forms and guidelines. Dates and venues will be advertised on the Council page in the Bush Telegraph. The next funding around dates will be advertised in February 2017.

These will be advertised on www.tararuadc.govt.nz

96. Tararua Passport

Staff have been busy organsing special deals and discounts with participating businesses in Tararua. These will be in the form of a “Tararua Passport” - available for both visitors and locals - and can be picked up at the i-SITE or Information Centres. This is to encourage people to stay longer and spend money in the district (at participating businesses). To date, there are 16 particiapting businesses and we hope to finalise this in the second week of December. Our intention is to do this annually, each Christmas Holidays. The ‘passport’ has an expiration date of 31 March 2017.

97. Accommodation & Travel Sales

October 2015

October 2016

98. Online Presence

§ Tararua Country (www.tararua.com)

Page summary from the last 30 days:

99. Facebook (www.facebook.com/tararuaisite)

Page views – up 23% from last month with increases of 9 likes of our page. We have reached 11,213 people with our posts.

100. Visitor Surveys

Regulatory and Planning

Alcohol Licensing

101. General Matters

A tentative date has been sent down in March 2017 by the Alcohol Regulatory Licensing Authority to hear the appeal of the Tararua District Licensing Agencies decision in relation to the grant of the off-licence renewal for Dannevirke New World, by the Medical Officer of Health. There is a technical question in regards to the layout of the shelving and exposure of the Alcohol to the public. There are similar cases being heard around the country, with a recent hearing in the Court of Appeal for a similar matter – Vaudrey and Bond Court of Appeal decision: CA37/2016

102. Non-Compliance Issues and or Breaches of the Act

A premises was found to be in breach of Act by way of “Irresponsible promotion of Alcohol”. The licensee advertised a deal via email that would lead a person to believe that there was a discount of a product of more than 25%. Licensees are not allowed to advertise any discount greater that 25% in any form of media, though they can do this inside the premises. The Inspector had an education discussion with the licensee, as it was the Inspector’s opinion that it was a genuine mistake and a lack of understanding.

103. District Licensing Committee Activity

104. Non Financial Performance Measures Year to Date

Animal Control

105. General Matters

Non-Microchipped dogs have been reduced from 338 to 99 outstanding; this has been through our administrator’s dedicated hard work.

106. Short Course, Workshop or Conference Attendance

Two Animal Control Officers have attended a “Dealing with difficult Customers Course” which will give our staff more expertise to deal with these people.

107. Legislation Changes or Legislation Comments

We are still awaiting the outcome of the new Menacing Dog legislation, which is close to being announced by the Government.

108. Monthly Dog Pound Statistics

109. Registration Statistics

110. Infringements Issued under the Dog Control Act 1996

111. Menacing Dogs in the District

112. CRMs

113. Comments on CRMS

Aggressive dogs – The most serious attack was where a child ventured onto the dog’s property and went near it whist the dog was eating, this resulted in the child being bitten on the face. The dog has since been classified as Dangerous. Due to a conflict of interest, another council was engaged to undertake the investigation.

The second attack was where a dog bit our On Call Officer’s leg after he visited the property on an attack complaint.

This dog was released to Council and has since been euthanized.

The third attack happened at a local residence where the report came in that a dog was frothing at the mouth and had bitten a person at the property.

The dog was believed to be from the property and has since been impounded.

No complaint has been received as of yet from the person bitten, and the dog will be euthanized after the seven day impounding period.

Barking dogs – the number of second call barking complaints has declined dramatically possibly due to habitual complainers vacating the area.

First complaints are also down; the reason for this is unknown.

114. Non Financial Performance Measures Year to Date

115. Non Financial Performance Measures for Month

Building

116. General Matters

November has been a busy month with 4 new building consents for dwellings issued in the Tararua area being constructed in Eketahuna, Pahiatua, Woodville and Dannevirke. The building team is still receiving high numbers of enquiries from people outside the district about building or buying properties in our area with an increase in applications for building packets and Land Information Memorandums (LIM’s).

117. Short Course, Workshop or Conference Attendance

Team Leader Building Services attended a Building Warrant of Fitness (BWOF) and Specified System course in Havelock North.

Key Learnings

The course allows the Building Officer to check and monitor the creation of a Compliance Schedule, process variations to a Compliance Schedule. Monitor the annual Warrant of Fitness process for buildings which incorporate Specified System. The Building Officer will have an appreciation of the various Specifies Systems, their 8 Legislation Changes or Legislation Comments

The Building (Pools) Amendment Act 2016 repeals the Fencing of Swimming Pools Act 1987 and includes pool safety provisions under the Building Act 2004. It also creates new Building Code clause F9 which relates to residential pool barriers. Changes under the Amendment Act take effect from 1 January 2017.

118. Non-Compliance Issues and or Breaches of the Act

A local business had a BWOF audit conducted and failed due to a non compliance fire alarm system and passive systems not complying with the building code.

Action Taken

The owner received a formal letter to rectify the issues in consultation with IQP and TA in a given time frame due to the high cost of complying to the building code.

Resolution

The process for the building to comply is ongoing.

119. Monthly Building Consents Statistics

120. Non Financial Performance Measures Year to Date

NOTE 1: Swimming pool inspections are generally undertaken in the summer months.

121. Swimming Pool Inspections

The owners of the Pools that have failed have been sent a letter asking that repairs and or modifications be made.

One of the pools that failed Cathy went ahead and padlocked the gates so there is no access until the pool complies. This may seem an extreme measure but they had received a letter and phone call regarding the matter some months previous.

General Inspection

122. Short Course, Workshop or Conference Attendance

Dealing with difficult customers. This course was held on the 29 November across the road at the Business Network. A very informative course attended by a group from the Regulatory Department and Library staff.

123. Illegal Dumping Collection

124. CRMs

125. Non Financial Performance Measures year to Date

126. Non Financial Performance Measures for Month

Health

127. General Matters

Business as usual for the month of November. A food control plan workshop was held at the Tararua Business Network for invited businesses due to transition into the Food Act 2014 before 31 March 2017 and businesses that expressed an interest to attend. This was well attended with 5 businesses registering a food control plan on the day of the workshop, one more workshop will be held prior to the end of the transition for businesses with an on-licence.

128. Short Course, Workshop or Conference Attendance

Dealing with Difficult People and Situations

Key Learnings

How to effectively identify, manage and resolve conflict within the workplace and out in the field in a positive and constructive way.

129. Legislation Changes or Legislation Comments

Food Regulations 2015 are under consultation to clarify National Programme sector technical information requirements. The main areas that will affect territorial authorities are the possibilities to extend the verification timeframes for new businesses registering. The timeframes are currently one month for new businesses and three months for existing businesses.

130. Non-Compliance issues and or Breaches of the Act

No non compliances to report for the month of December 2016.

131. CRMs

132. Comments on CRMs

No unusual activity or trends to report.

133. Non Financial Performance Measures year to Date

Planning

134. CRM’s

135. Monthly Resource Consents Statistics - 2016/17

136. Non Financial Performance Measures Year to Date

District Resilience

137. Civil Defence

· Blair and Paddy set up a minimal EOC following the recent Kaikoura earthquake. Following a tsunami warning, evacuations were carried out in Herbertville and Akitio with police in attendance.

· Robyn Winter assisted in the Kaikoura EOC in logistics for nine days and Blair assisted as Operations Manager in the National Crisis Centre for four nights.

· Currently looking at a new computer known as the D4H system – Council volunteers are considered employees under the new Health and Safety Act, and we need to record details of training, next of kin etc. This will include those volunteers who have completed formal training.

· The Woodville Civil Defence plan has been completed and adopted.

· In an emergency, Woodville Radio has agreed to site its portable radio station at the Woodville Civil Defence Centre for transmitting messages from the controller.

· Paddy to meet with Pukaha Mount Bruce staff – they are keen to be a Civil Defence centre and they have their own generator on site.

· The emergency management software EMIS training for emergency operations staff is to be held on 9 December.

· The Mayor and Paddy attended a Resilience Strategy workshop in Hastings and gave input into ideas on how we are going to drive civil defence in the future.

· Emergency Management Committee meeting was held on 10 November with a good attendance from local groups.

· Agreement has been reached with MSD and other like groups to set up a Local Welfare Committee. Meeting will be held with these groups on 12 December 2016.

· Paddy attended a Cape Turnagain Marine Repeater Trust meeting.

138. Rural Fire

· Fire and Emergency New Zealand (FENZ) merger -

o All of our rural fire assets have been listed and sent to FENZ

o Financial information and systems have been sent to FENZ – see below

o Currently working on personnel records

o Paddy will attend a 2-day event seminar in Wellington on 6/7 December

o Paddy will be meeting with FENZ on 5 December to discuss his role

o Paddy has met with all of our Rural Fire Forces and discussed the merger and identified issues.

· A basic rural fire pump course is being held in 17-18 December.

· Clayton and Robyn and have completed their aircraft supervisor courses.

Library

139. General Matters

Eketahuna Customer Services Librarian Mrs Janice Percy retired on 7 October. Janice had worked for Council for twenty years. Her replacement, Claire Mills, has been appointed, and started work with Council on 8 November. Claire has been training at Dannevirke and starts at the Eketahuna office on Wednesday 30 November.

Staff with the designation of Fire Warden at each office participated in training with Mike Finucane, Fire Risk Management Officer.

Council organised first aid training with six participating from the library. This brings the total number of certified staff in the library team to seven, plus one other who has allowed her certification to slip due to health issues.

Seven of the library staff have attended a Dealing with Difficult People and Situations workshop (inhouse). This was organised after the assault at the Dannevirke Library to ensure staff have the tools and confidence to deal with any difficult situations that may arise in future. A further three had already completed this training at an earlier date. Members of the Regulatory Team also took up the opportunity to attend this training. A further course will be held in the New Year to allow those staff who were unable to attend to also complete the training.

140. Math is Fun

This Eastern and Central Community Trust funded programme was organised at all four libraries and run during the Term Three holidays.

Dannevirke Library had all fifty places filled and of these, 46 completed. Pahiatua filled 24 of their fifty places and of these 22 completed. Staff at Pahiatua are unsure why numbers were down from last year. Both Woodville and Eketahuna had 25 places available - Woodville filled 18 and of those 16 completed; Eketahuna filled 22 and of those 18 completed.

141. Little Ears

This preschool programme is held at Dannevirke, Woodville and Pahiatua branches. Feedback from Woodville participants has been received recently, praising the themes set for each session. Children and staff at Woodville dressed up for the Pirate session – looks like they had a blast!

Numbers attending this programme are still very low at Pahiatua Library, and they plan to take the programme to one of the local kindergartens to see if they are interested in attending.

142. Mental Health Awareness Week

Rangitane o Tamaki nui a Rua Inc. held a colouring competition to promote awareness. The Dannevirke Library was the collection point. Winners were announced at the library.

143. New Zealand Book Awards for Children and Young Adults - Quiz

The winners of this highly contested quiz night was Ruahine School. Schools from across the district entered this competition.

144. EC Read’N Summer Reading Programme

Registrations for this popular programme opened in mid November. This year is the twenty-year anniversary of the programme. The programme, funded by the Eastern and Central Community Trust, is run in libraries from Gisborne to Wairarapa and from Feilding to Horowhenua.

The number of participants at Tararua has almost doubled over the twenty years; especially as parents realise the importance of children continuing their reading to reduce the Summer Slide over this long holiday period.

Eketahuna’s places are 75% filled as at the end of November, and Dannevirke’s are 60%. There are no figures available from the other two sites at this time. However, it is anticipated that all places will fill as they have in previous years.

Staff have been decorating their children’s areas to reflect the theme of the programme “Sail into Summer Reading”.

Planning

145. EC Read’N Summer Reading Programme

Reporting in for the programme starts from 5 December and this will be the main focus of the libraries over the following six weeks. Planning for the entertainers in late December and early January is well underway.

146. Radio Frequency Identification (RFID)

Due to staff shortages during August to October in the libraries, this project is not as far along as planned. Quotes from the vendors are expected in early December and a contract should be on target for signing by the end of the month. Although delayed, this project will be completed prior to 30 June.

147. Statistics – as at 30 November 2016

Customer Services

148. Customer Services Request – 1 November – 30 November 2016

149. Afterhours Forum

Steph and June attended an Afterhours Forum on 16 November 2016. The forum included discussion on the following:

· Websites:- Important to ensure websites are up to date with what is happening so Afterhours can easily access/identify and advise callers.

· Surveys: Afterhours will undertake surveys on behalf of councils (cost will depend on type and length of survey).

· Online training opportunities: Short courses that can be done in quiet moments or before/after shifts.

· Web services – ‘in the future’ Afterhours can send our calls to ‘the cloud’ and if our systems are able they can be downloaded from there straight into our systems, eg CRMs.

· Social Media – After hours can monitor social media sights on councils behalf (price depends on how often sights are checked (eg: hourly, 4 hourly etc).

· Questionnaire to be completed on emergency services

Recreation and Sports Report

150. Tararua District

· The Tararua Recreation Advisor supported the Tararua Business Network Assistant with the Tararua District Council promotional stall at the Ross Shield Tournament held in Dannevirke on the week of 26 September – 2 October. The Recreation Advisor provided a variety of physical activities for children at the event, including relay races and ball skills.

· The Active Transport Advisor, along with the Tararua Recreation Advisor, delivered a Grade 2 Cycle Skills course to 45 students at St Anthony’s School Pahiatua. The highlight was that two students with disabilities joined these classes on a road ride around local streets.

· The Tararua Recreation Advisor assisted Constable Maxine Walshe on Monday and Wednesday, 7 and 9 October, with the delivery of a Grade 2 Cycle Skills course at South School. The lessons aimed to educate senior students that currently cycle to and from school, and involved a road ride that included the Stairs Street roundabout and crossing High Street on to Millers Street.

· The Dannevirke Basketball Summer League finals were held on Saturday 26 November at the Dannevirke Sports Centre. The winners of their respective grades were:

Morehu - winner of the women’s grade,

Activate - winner of the social grade, and

Seagulls - winner of the competitive grade.

The brand new, recently installed scoring system enabled the coordinators to provide quality scoring and timing for the last 3 weeks of the competition.

· The Tararua Recreation Advisor is assisting with the event planning and promotion of the Dannevirke Tigers Rugby League Club Muster Day to be held on Saturday 3 December at Coronation Park. The committee aims to recruit players and coaching staff for Under 7, 9, 11, 13 and 17 age grades.

· Active Teens participants took part in a golf afternoon at the Dannevirke Golf Club (9 teens attended), a lawn bowls afternoon at the Dannevirke Lawn Bowls Club (4 teens attended) and utilised the boxing room at the Dannevirke Sports Centre for a X-Fit session (3 teens attended). The sessions provided the teens with an opportunity to link in with a local club to give them a taste of what individual sports are available in their community, and gave clubs a chance to promote what they offer and membership options.

· Tararua College staff and board members have expressed an interest in the Active Teens programme. The Tararua Recreation Advisor and Active Families Advisor aim to start the programme at the College in term 1, 2017.

· Opus International Consultants provided the Dannevirke Multisport Complex Committee with the first draft report of the feasibility study.

· The Tararua Recreation Advisor met with the coordinator of Dannevirke Social Volleyball, Sarah Burne. The Recreation Advisor will assist with promotion of the competition, scheduled for term 1, 2017.

· The Tararua Recreation Advisor and Active Transport Advisor provided support to Cycling Uncovered participants taking part in the Tour De Manawatu Cycle Challenge on Sunday 6 November.

· The Tararua Recreation Advisor assisted at the Dannevirke Inter-school Athletics event held at the Dannevirke Domain on 23 November.

· The Regional Youth and Coach Development Advisor visited Papatawa School in Woodville and facilitated a student-led consultancy session to generate ideas for their playground. The school is looking to try and get funding to improve their playground facilities.

· The Secondary School Sport Advisor facilitated the Secondary School Sports Awards Judges meeting, with over 140 nominations for code awards, including 2 students from Tararua College. Five officials in boys and girls categories were judged, including one Netball umpire from Tararua College, and 11 teams. Five teams were taken through as finalists from the nominations.

· The Secondary School Sport Advisor facilitated the Sport Coordinator Meeting where 11 schools were present. Discussion centred on supporting Regional Sporting Organisations that operate in the secondary school space delivering competitions. Bridget Bailey attended from Tararua College.

· The Secondary School Sport Advisor assisted with the running of the Secondary School Sports Awards, which saw over 450 attendees attending, including approximately 120 student athletes. The Tararua region had one Official of the Year – Boys finalist, a sporting code finalist and a sporting code winner on the night.

· A meeting was held with the Rugby Top 4 2016 organising group where it was decided Sport Manawatu will continue to support the event in 2017, with both the Boys’ and Girls’ Tournaments combining.

· A Kiwi Swim Safe workshop was run in Dannevirke and involved 12 local primary school teachers and swim instructors. Kiwi Swim Safe is a comprehensive professional development programme designed specifically for school teachers. It has been developed to give school teachers the necessary skills, knowledge and confidence to deliver “swim and survive” to their students.

· Dannevirke High School received $8,167 KiwiSport funding for their Increase in Sports Participation project, engaging 187 participants across 5 sports.

151. Upcoming events (that we deliver or directly impact on)

· The Grassroots Sports awards were held on Friday 18 November. This year’s event was staged at the Palmerston North Convention Centre.

· The application submitted to the Meridian Community Sponsorship Fund was successful with Meridian Energy offering $5,000 to secure naming rights of the Te Apiti Whanau Challenge event.

· After consultation with Pahiatua School Principal Lynne Huddleston, Sport Manawatu has agreed to take over the project lead of the 2017 Tararua Primary School Seven-a-side Tournament. The scheduled date for the event is Wednesday 14 June with a postponement date of Friday 16 June at Bush Multisport Park, Pahiatua.

· Registrations are open for the Inaugural Anthony Gray & Faith Chase Touch Tournament. The Tararua Recreation Advisor and Rangitane staff member, Jamie Hape, are collaborating to bring an annual Touch tournament to the district. The tournament will be held on Saturday 17 December at Coronation Park, Dannevirke.

· Applications closed for the new coach initiative Community Coach Advance (CCA) on 18 November.

Recommendation

That the report from the Chief Executive dated 7 December 2016 concerning an update on key projects and items of interest to the Council (as circulated) be received.

Attachments

Nil.

*General subject matter to be considered*	*Reason for passing this resolution in relation to each matter*	*Ground(s) under Section 48 (1) for the passing of this resolution*
*Woodville reservoir project*	*To protect commercial activities*	*Section (1)(a)(i)*
*Civic honour nomination*	*To protect the privacy of natural persons*	*Section (1)(a)(i)*

Managers Certificate - Renewal of Manager Certificate
License / Cert No	Premises	Applicant	Issue Date	Expiry Date
401.2007.00003198.001	Woodville Bowling Club	Mr M J Hickey	01 Nov 2016	06 Aug 2017
401.2007.00003197.001	Tararua Club	Mrs C A Treder	29 Sep 2016	06 Aug 2019
401.2007.00002791.001	The Barrelhouse	Mrs C A Charlton	29 Sep 2016	13 Sep 2019
401.2007.00002792.001	Barrelhouse	Mr M R Charlton	29 Sep 2016	13 Sep 2019
401.2015.00005160.001	Makuri Country Club	Mr A C Poulton	19 Sep 2016	14 Sep 2019
401.2015.00005152.001	Dannevirke New World	Mr J P Molloy	10 Oct 2016	14 Sep 2019
401.2015.00005158.001	Pongaroa Hotel	Ms A M Hill	29 Sep 2016	14 Sep 2019
401.2007.00002899.001	Masonic Hotel	Mrs J A MacFarlane	10 Oct 2016	25 Sep 2019
401.2007.00003342.001	Pahiatua New World	Mrs T M Garrett	10 Oct 2016	07 Oct 2019
401.2007.00003473.001	Bush Sports Park	Mr B J Archibald	10 Oct 2016	25 Oct 2019
401.2007.00003532.001	Pahiatua New World	Mrs J Timmins	10 Oct 2016	25 Oct 2019
401.2007.00003551.001	Settlers Arms Tavern	Mr R I Boyce	10 Oct 2016	25 Oct 2019

On Licence - Renewal On Licence
License / Cert No	Premises	Applicant	Issue Date	Expiry Date
400.2015.00005437.001	Red Chillies	Nepnz Ltd	15 Sep 2015	15 Sep 2019
400.2007.00004098.001	The Barrelhouse	Bringhton Co Ltd	28 Sep 2009	28 Sep 2019
400.2015.00005453.001	Eketahuna Inn	Mr M R Shale	07 Oct 2015	07 Oct 2019
Off Licence - Renewal of Off Licence
License / Cert No	Premises	Applicant	Issue Date	Expiry Date
400.2007.00002194.001	Bottle-O Dannevirke	Bringhton Co Ltd	28 Sep 2000	28 Sep 2019

Managers Certificate - New Manager Certificate
License / Cert No	Premises	Applicant	Issue Date	Expiry Date
401.2016.00005187.001	Tui HQ	Mrs V A Davidson	01 Sep 2016	01 Sep 2017
401.2016.00005188.001	Eketahuna Inn	Mr J J Armstrong	01 Sep 2016	01 Sep 2017
401.2016.00005191.001	Mangatera Hotel	Mr A A Arts	28 Sep 2016	28 Sep 2017
401.2016.00005192.001	Woodville Bowling Club	Mr L H Webster	29 Sep 2016	29 Sep 2017
401.2016.00005196.001	Saigon Restaurant and Cafe	Mr B C Van	21 Oct 2016	21 Oct 2017
401.2016.00005190.001	Merrylees Hotel	Miss T A Puki	21 Oct 2016	21 Oct 2017
401.2016.00005189.001	Dannevirke Four Square	Miss N M Lilo	09 Nov 2016	09 Nov 2017

Club Licence - New Club Licence
License / Cert No	Premises	Applicant	Issue Date	Expiry Date
400.2016.00005524.001	Pahiatua Bowling Club	Pahiatua Bowling Club	11 Oct 2016	11 Oct 2017

Special Licence - Special Licence
License / Cert No	Premises	Applicant	Issue Date	Expiry Date
400.2016.00005528.001	Ernie Massie Hall - Dannevirke Sports Club	Irie Nation Events Ltd	02 Sep 2016	16 Sep 2016
400.2016.00005531.001	Stadium Pahiatua	Bush Multisports Trust	04 Oct 2016	08 Oct 2016
400.2016.00005532.001	Regent Movie Theatre	Bush Rock N Roll Club	10 Oct 2016	14 Oct 2016
400.2016.00005533.001	Stadium Pahiatua	McGriggs Ltd	10 Oct 2016	14 Oct 2016
400.2016.00005535.001	A&P Showgrounds Woolshed	Ms E Newborn	10 Oct 2016	21 Oct 2016
400.2016.00005527.001	Dannevirke Theatre Company	Dannevirke Theatre Company Inc.	09 Sep 2016	05 Nov 2016
400.2016.00005536.001	Namoi Farm	Ms E Newborn	10 Oct 2016	12 Nov 2016
400.2016.00005540.001	Tararua Club	Tararua Club Inc.	08 Nov 2016	17 Nov 2016
400.2016.00005534.001	Dannevirke Tennis Club	Dannevirke Tennis Club	10 Oct 2016	15 Dec 2016

Council		Signature
Horizons Regional Council	Bruce Gordon Chairperson
		Date:
Horowhenua District Council	Michael Feyen Mayor
		Date:
Manawatu District Council	Helen Worboys Mayor
		Date:
Palmerston North City Council	Grant Smith Mayor
		Date:
Rangitikei District Council	Andy Watson Mayor
		Date:
Ruapehu District Council	Don Cameron Mayor
		Date:
Stratford District Council	Neil Volzke Mayor
		Date:
Tararua District Council	Tracey Collis Mayor
		Date:
Taupo District Council	David Trewavas Mayor
		Date:
Waitomo District Council	Brian Hanna Mayor
		Date:
Whanganui District Council	Hamish McDouall Mayor
		Date:

Triennial Agreement

for the

Manawatu-Wanganui

Region

Customer Services