|
Date
|
:
|
21 September 2016
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Blair King
Chief
Executive
|
|
Subject
|
:
|
Staff
Report
|
|
Item No
|
:
|
10.6
|
1. Reason for
the Report
This
report is to update Councillors on key projects and items of interest for the
period from 24 August to 21 September 2016.
Key Points
2. Fire and Emergency NZ (FENZ) Bill
Submission
On Thursday 15 September,
the Mayor, Principal Rural Fire Officer and I had a teleconference with the
Select Committee hearing submissions on the above Bill. Members
understood our key concerns that we wish to ensure:
·
The level of fire and emergency services
relative to costs to ratepayers, particularly in the rural sector, remains
positive.
·
Our Civil Defence and Emergency Management
(CDEM) responsibilities are not negatively impacted by the new Organisation
having a mandatory first call on response assets they do not own.
·
Our volunteers and contractors and staff are
supported throughout the change, and communication on how and whether they fit
into the new structure is communicated to them in a timely manner.
·
That Council’s and the communities
investment in Rural Fire and CDEM assets will be fairly reflected in any
transfer of ownership.
Since our submission, two senior members of the Fire and Emergency
NZ Transition team wish to meet with us again on 10 October. We have also
met with other members of the FENZ team on 21 September who are interested in a
pilot project to examine our combined CDEM and Rural Fire assets relative to
the concerns above.
3. Health and Safety / Water Bylaw Breach
Recent
“meet the candidate” election events have highlighted a risk where
a candidate has sought information by going onto private land to verify the
condition status of Council’s water headworks. Whilst the candidate
has been verbally advised prior to this event that such action is not
permitted, and Council has a service request system, it does flag a safety and
security issue. At each induction, the successful elected members are
briefed on legislation that covers their individual’s role, collective
power, and responsibilities. We will make this part of the “wishing
to stand” information evening that occurs prior to the
election.
As
part of the debrief work in how we deal with transgressions of the water
quality standards, we are process-mapping the steps used for future emergency
response events.
4. Thank you to Councillors and Mayor for
2013-16
On
behalf of staff, we wish to thank the Councillors and Mayor for enabling staff
to progress Council’s three planks of economic development and
communications, resilient core infrastructure, and sustainable relationships
with funding agencies helping minimise debt. These three planks are the
theme in the draft Annual Report being considered by Council’s recently
formed Risk and Audit Committee. The willingness of Portfolio Holders to
discuss areas of improvements, potential construction programmes, and representing
Council at events, has led to the better project management framework in place,
and improved delivery of our capital and renewals programmes.
Human Resources
5. Elaine Vermeer – Animal Control Cadet
After
sifting through 35 CV’s and conducting five gruelling interviews, we are
happy to welcome to the TDC family our new Animal Control Officer Cadet, Elaine
Vermeer. Elaine started with us on 19 September 2016.
6. Malia Hema – Congratulations
Malia
Hema - Records & Information Administrator, commenced parental leave on 8
August 2016. Congratulations to Malia and her family on the birth of
their very healthy baby boy, Reuben Hema, born 17 September 2016.
7. Carrie Newell – Parental Leave
Carrie
Newell - Assets Administrator, commences parental leave on 30 September 2016.
We look forward to hearing of the new arrival in the near future, all the best
to Carrie and her family.
8. Grant Stevenson - Resignation
Grant
Stevenson recently tendered his resignation with his official last day being
Wednesday 21 September 2016. Grant has been with TDC since 2011 and has
been involved with high profile successful projects such as Eketahuna Main
Street and Woodville Business District upgrades, as well as responding to the
day to day needs of the community. We thank Grant for his humour, commitment
and hard work over the past 5 years and wish him well for the future.
9. Wellness
in the Workplace
August
saw the first part of the Healthier Lifestyle toolkit, Let’s Get
Healthier Eyes commence. A health insurance provider that we work with,
provided staff (including non-members) free vision screening in August with
positive feedback received from staff. The next faze of the toolkit is;
Let’s Live Healthier Lives – focuses on exercise and health eating.
Health and
Safety
10. General
Councils
staff representatives on our mandatory Health and Safety Committee will attend
specialised training in the next month. This course will provide these
representatives with foundation skills, knowledge and initial support for their
role. Those who successfully complete the assessment will also gain the NZQA
Unit Standards US 20198.
After
concern that the Workplace Safety Management Programme (WSMP) Auditors are
booking up, we have tentatively booked in our ACC Accreditation Audit for the 3
November 2016. The review of the required Health and Safety manual is
nearing completion.
11. Incident
Investigation (Including Near Miss) and Reporting
The
results of the investigation into the assault at the Dannevirke Library on
Saturday 20 August 2016 has been considered by the Management Team on
20 September. It has highlighted there is a conflict between the
goals of Council in making the library inclusive and welcoming, and that of the
recent Worksafe Prosecution of WINZ Ashburton where the Judge determined if records
show such hazards are predictable, a “staged progression” to staff
is required. We are seeking further guidance across Councils on how to
implement the Judge’s findings in the Ashburton case for these libraries,
which also provide Service Centre or cash handling functions.
On
Tuesday 13 September 2016, a near miss occurred during water quality sampling
Whilst there were no injuries, the event highlighted our need to document what
training was provided to field staff, both on ensuring they correctly use the
Personal Protective Equipment issued, and in getting consistency between staff
in doing the sampling. An ex-OSH inspector has been recommended to us as
a suitable subject matter expert, to hire on a short-term contract to review
and complete this documentation.
Tararua Alliance
12. Executive Summary
August
has seen a lot of progression in planning towards the rapidly approaching
construction season. Pavement and surfacing renewal sites have been
confirmed and both the planning and delivery teams have been busy with designs
and programming pre-reseal repairs, and completing the required programmes
respectively.
Also
keeping the team busy was the follow up work from the wet weather throughout
July and early August. Consistent rain and strong winds resulted in slips, fallen trees and minor dropouts, as
well as increasing the number of pavement and surfacing faults across the
network. While the delivery team was busy cleaning up, the planning team
submitted an additional funding request to the NZ Transport Agency, which has
now been approved, and have begun designs on sites requiring engineering input.
Work
is also underway on developing the Forward Works Programme for water, waste water
and stormwater for 2016/17. With the Alliance only recently taking over
these activities, the focus is on building up a Forward Works Programme based
on a combination of historical information and condition rating priorities, and
aligning this to the roading programme to get best value with the limited
information available. The challenge over the coming months will be on
developing an annual, 3-year and 10-year Forward Works Programme based on
actual network needs and demand.
The
Target Cost Estimate is being finalised and reviews are being carried out on
the estimated unit costs (including a review of plant, labour and productivity)
and the estimated quantities of work to be completed during the 2016/17
financial year.
The
Alliance is committed to creating a centre of excellence in Network/Asset
Management within Tararua. Recent staff additions - Rob Sharp (Asset
Engineer) and Chris Chapman (Network Manager) are settling into the team well,
quickly finding their feet and bringing fresh ideas to encourage continuous
improvements to be made.
Safety
continues to be the key focus within the Alliance and the results to date have
been very pleasing. The delivery team has led the way in developing a
Zero Harm culture within the group and the changes to the Health & Safety
legislation have been well received and seamless. While there is still
work to do on improving some of our subcontractors Health & Safety
practices, the overall results have been very good.
Planning
13. General
Planning
for this season’s pavement and surfacing renewal activities has been a
key focus for August, as well as continuing to improve Council’s asset
data across a variety of activities. The Alliance is also in the early stages
of planning for the 2017/18 renewals programme, with desktop analysis and
validation in progress.
14. Resurfacing
The
2016/17 resurfacing programme is confirmed with 66km of resealing scheduled. Seal
designs are being finalised and sealing chip is being sourced. Pre-seal
repairs for all sites have been identified and programmed, with approximately
95% completed to date and the remaining 5% on target to be completed by the end
of October.
We
are now also looking to future long term programmes and are using asset
information, which is continuously being improved, deterioration modelling and
field validation to develop an optimised Forward Works Programme for renewals.
This will identify proposed resurfacing sites for the next 10+ years and will
be validated and updated annually. Decisions on the location, timing and type
of treatment are now based on a combination of factors including condition,
texture, road classification, traffic volumes, and current and future demand.
This will result in more effective and efficient long term decisions to be
made, maximising the value returned from investment in pavement and surfacing
and enabling improved budgeting.
15. Pavement
Rehabilitations
The
pavement rehabilitation programme for 2016/17 is confirmed, with 5.7km to be
completed during the 2016/17 season. Our Renewals Design Engineer,
Anthony Mason, is currently designing the pavement treatments and testing is
underway. Initial testing indicates a combination of pavement stabilising and
overlay treatments will be required, with the majority of sites located in
rural areas. Work will commence in October.
Again,
we are developing the programme for future years, aiming to have a 10+ year
programme for pavement rehabilitation activities by the end of June 2017.
16. 3 Waters
Renewals
The
2016/17 water and wastewater renewals programme is being developed and will be
aligned to the approved budgets. This will also be aligned to the roading
renewals programmes to ensure a ‘dig once’ policy, reducing cost
and disruption to motorists.
A
stormwater renewals and improvements programme is also being developed. This
will be based on the modelling completed by Opus International Consultants, highlighting areas within the townships at
risk of flooding.
17. Data
Collection and Asset Information Management
The
key to good asset management is to have a good understanding on the quantity,
type and condition of assets, and improving Council’s asset inventory
database is a big focus for the team. This will enable effective and efficient
investment decision making, that is informed and justified by quality asset
information. This will ensure that money is spent appropriately and where
the value, or the return on investment, is maximised.
To
date, approximately 1,500 retaining walls and over 2,000 culverts, which were
previously missing, have been collected and added to the asset inventory
database. This was identified as one of the significant gaps in the data and
recommended for improvement during development of the Alliance’s Data
Improvement Plan. Our Network Inspectors continue to update the asset inventory
as they travel the network, as well as maintaining the network All Faults
information in FUSE. The All Faults data is a hugely beneficial source of
information, allowing the Alliance to track the overall condition of the
network at any point in time, as well as being used to identify network
‘hot-spots’ and used in pavement deterioration modelling.
Gap
analysis has been completed on the 3 waters asset database. This
identified significant discrepancies in both the asset inventory and condition
information. The findings from the analysis will form the beginnings of
the 3 Waters Data Improvement Plan and will drive efforts on improving the
current data. This will link in well with Council’s move to Assetic
as the key asset database for 3 waters. The Assetic database is close to
going live, with only minor updates required before the Alliance begins using
the software.
The
Office of the Auditor General (OAG) has selected Tararua District Council to be
part of a case study for asset data management. The Alliance is working
closely with the TDC to provide all the information they require and which will
showcase Tararua District Council as a leader in improving their asset data and
asset management practices.
18. One
Network Road Classification (ONRC)
The
Alliance has recently undertaken a Right Track Workshop for the ONRC initiative
with the aim of aligning the Tararua and Whanganui Alliance teams towards a
standardized strategy and approach for implementation. The goal is for
the Councils to be recognised as leaders in early adoption of the ONRC and
Business Case approach.
The
Road Efficiency Group has an ONRC implementation regional workshop planned in
Palmerston North for 19 September and representatives from the
Alliance team will be attending to ensure we are kept up to date and are
involved with ongoing developments. An additional workshop is also
planned between the Tararua and Whanganui Alliance teams to review ONRC
implementation progress to date and to structure key actions moving forward, as
well as review the outputs from the performance monitoring tool.
19. Emergency
Works
The
NZ Transport Agency has approved the recent $1.03m emergency works funding
application following significant rain and high winds during July and August.
$941,000
will be subsidised at 63%, with the remaining $89,000 funded at 83%. The
adjacent table shows the approved sites for repair.
The
Alliance team has met with local Iwi to discuss proposed work at Akitio, the
renewal of a 400m rock wall protecting Coast Road. A resource consent
application is being prepared, and this includes agreement from the local Iwi. Provided
there are no issues with consent approval, work is intended to start early
March 2017.
Work
on several sites has already been completed due to urgency and
investigation. Design work is underway for the remaining sites with the
intention to have all repairs completed by the end of March 2017.
View of Akitio Seawall Site on Coast Road
20. Route
52
Recent
increases in heavy vehicle movements, combined with the challenging geological
conditions has resulted in significant deterioration of several sections of
Route 52, especially between Weber and Wimbledon. The Alliance
understands how important this road is to our local coastal communities and the
economy. The road is subject to a range of issues and the Alliance is currently
initiating a geological study and developing a business case to NZTA with the
aim of trying to secure additional funding for Route 52.
In
the meantime, Alliance pavement and drainage maintenance crews will be on site
undertaking remedial work on the worst areas during September and October. Our
planning team is also identifying the key issues and actively developing a
strategy to ensure the road is maintained to a ‘fit for purpose’
level of service, using a holistic and cost effective approach with the
intention of finding long term solutions.
21. Minor
Safety Improvements
The
minor improvements at the Makirikiri Road intersection with Weber Road are
progressing, with the tree removal completed, and removal of the sight rail and
excess earth planned for September. This will improve sight distance at the
intersections, addressing concerns raised by motorists.
Delivery
22. General
Work
is programmed for the month of August around the district to complete sign
maintenance installation, minor pavement repairs and drainage repairs. The change in weather conditions has increased
the demand on our crew to deal with issues such as slips, fallen trees and minor
dropouts. The increased rainfall also resulted in a larger number of
potholes on the network.
23. Sealed
Pavement Maintenance
The
pavement maintenance crew continue to complete the pre-reseal pavement repairs
in preparation for the 2016/17 reseal programme. Pre-reseal repairs have
also been identified for the sites to be resurfaced in 2017/18, and a
comprehensive programme of works has been developed for the upcoming season.
24. Unsealed
Pavement Maintenance
Maintenance
metal has been applied to the unsealed roads based on feedback from the
Alliance Patrolmen, Network Inspectors, Grader Operators, and from customers
via the CRM process. Some of the roads completed during the month of August
include:
|
· Castle Road
· Korora Road
· Ngamoko Road
|
· Flat Bush Road
· Waihi Road
·
Bartons Line Road
|
The
maintenance graders have a programme of work ahead of them. Some of the
roads completed during the month of August include:
|
· West Road
· Ridge Road
· Central Road
· Fouhys Road
|
· Omata Road
· Gardners Road
· Inglis Road
· Kopikopiko Road
|
25. Pavement
Rehabilitation
Pavement
rehabilitation physical work is planned to commence in late September, with
pavement designs currently being finalised and resource planning now well
underway. A project programme has been created to monitor key outputs,
timeframes and progress for the rehabilitation projects.
26. Resurfacing
The
team is gearing up for another
busy sealing season, with pre-seal repairs almost completed and seal designs being finalised. Stockpiling of
chip will commence by the end of September, ready for reseals to commence on 1
November 2016.
27. Urban
Maintenance
Our
urban maintenance team has been raising manholes and other service lids in
preparation for the upcoming reseal season. The sweeper truck has been cleaning
streets in line with the cyclic cleaning program. In addition, the urban
patrolman have been undertaking other general maintenance activities completed
as required, and responding to CRM’s.
28. Eketahuna
Main Street Upgrade
The
majority of the larger project work has now been completed. The teams are
focussed on completing work at the Memorial Hall, with concrete preparation
completed. The next stage includes installation of lighting and sculptures, and
final concrete work.
Construction
designs for the Bridge Street upgrade are being finalised and will be presented
to the community board for review before physical work commences.
29. Saddle
Road Construction
Work
is continuing on rehabilitation Site 3, which is located at the bottom of the
hill nearest the Woodville end. The shoulders have been widened and new
culverts pipes have been installed. Construction of the pavement will
begin as the weather improves. Heavy rain has resulted in a slip in one of the
cut batters near Cook Road. This is threatening a high voltage Meridian cable
at the top of the batter and we are currently working on a repair option.
Designs
for a 3.0m high retaining wall have been completed to address the unstable
batter and protect the cable. Alternative options were assessed, such as
relocation of the Meridian cables, however these options were discounted due to
cost and effectiveness. Construction of the wall is due to begin over the next
few weeks, once materials arrive.
Surveying
at Sites 4 and 5 is planned for September and designs will commence as soon as this
has been completed.
Keeping
ahead of the contractor to ensure there are no delays is a key focus and design
work for the retaining wall at Site 4 has been completed. Construction of
the retaining wall at site 4 will follow completion of works at Site 3.
Water,
Wastewater & Stormwater
30. General
Tararua
District Council has invested in a jetting unit that will be used for emergency
drain clearing (blockages) and programmed cleaning of pipes. This unit
produces 155 litres per minute at 2600 psi. The unit has two different
sized hose reels, allowing us to clear large mains, smaller laterals, as well
as everything in between.
The
Alliance has also purchased a new PB30 pipe-bursting machine. This
machine is capable of bursting and renewing 100mm and 150mm diameter pipes
without the need for excavation and pavement restoration. The
pipe-burster will be utilised across both the
maintenance and renewal programmes and will
enable us to undertake trenchless installations, which will result in
significantly lower construction costs.
New TDC Jetting Unit
31. Maintenance
57
CRMs were responded to in August, with 47 submitted for water and 10 for
wastewater activities.
We
have just received a new socket - bell clamp ordered from Australia. This
clamp is to repair the leaking concrete watermain in Wakeman Street, Pahiatua, where
the caulking has failed at one of the joints.
32. Completed
Work
The
new watermain in Sedcole Street, between Kiwi Steet and King Street in
Pahiatua, has been completed. This included 125 metres of 100mm O-PVC watermain
construction and
7 new standard 20mm service connections. The new main is now ready for
testing and disinfection, prior to connecting to the reticulation network. The
Alliance has not undertaken the cut-ins of either Albert Street or Sedcole
Street renewals, due to the temporary boil water notice being in place. We will
programme to liven up these mains in September.
New
100mm PVC O Watermain being laid in Sedcole Street from Kiwi to George Streets
33. Forward
Works Programme
Work
programmed to be completed includes:
·
Replacement of 80mm
diameter cast iron watermain in Sedcole Street, Pahiatua, between Kiwi Street
and George Street: This follows on from the work already completed,
between Kiwi Steet and King Street, and includes approximately 210 metres of
new watermain and replacement of 15 service laterals.
·
Maire Street - Pahiatua
Wastewater pump station upgrade: We have completed the install of the lid and
guiderails. We still have to complete some minor works within the
chamber.
34. CCTV
Camera
Unfortunately
the CCTV camera was out of action during August, with the screen being sent to
Auckland for repairs. The issue has been identified, repaired and the following
sites were CCTV surveyed during August:
|
Edward
Street
|
Dannevirke
Sewer
|
|
King Street
(to Victoria Street)
|
Dannevirke
Sewer
|
|
McPhee
Street
|
Dannevirke
Sewer
|
|
Stanly
Street
|
Eketahuna
Sewer
|
|
High Street
|
Eketahuna
Sewer
|
|
Bridge
Street
|
Eketahuna
Sewer
|
|
2 Stanly
Street Lateral
|
Eketahuna
Sewer
|
|
Alfredton
Road
|
Eketahuna
Sewer
|
|
Anderson
Street
|
Eketahuna
Sewer
|
|
Vogel Street
|
Woodville
behind Shops
|
|
Weber School
|
Lateral
|
|
Gordon
Street
|
Stormwater
|
|
Ruahine
Street
|
Stormwater
Dannevirke
|
|
Pongoroa
|
Stormwater
|
Performance
35. Corridor
Access Requests
51
BeforeUDig requests were lodged during August. It is encouraging to see that
both contractors and the public are making good use of this service to avoid
striking utilities and other underground services. In addition, 17
corridor access requests were also received and actioned during August.
36. Customer
Feedback
The
CRM completion rate and feedback scores continue to trend well. Results
from August are consistent with last month, with a customer feedback score of
4.08 out of 5.
37. Response
Times
CRM
response times are also trending well. Results for August are sitting at an
average of 1.03 days for response to roading CRM’s and 0.41 days for
three waters CRM’s. The target completion is within five days.
38. Traffic
Management
During
the month of August, 4 temporary traffic management sites were audited. A
site managed by a separate non-Alliance contractor was identified as
non-compliant with the contractor not having an approved Traffic Management
Plan. The contractor was advised that a traffic management plan was
required, which was subsequently submitted and approved.
39. Performance
Framework
The
Alliance performance framework is now embedded into the Alliance and the
majority of the Key Result Areas (KRA) and Key Performance Indicators (KPI) are
now being measured. Performance to date is shown in the table below.
40. Key
Performance Framework Results
Please
note that the reason the above financial information does not have the Target
Cost Versus Actual cost information included, is that the Alliance is currently
confirming the TCE and budgets for the 2016/17 financial year. Once
finalised, this information will be updated and added. To include this
now would give a false impression on performance.
The
number of site safety audits completed during August was down and is an area of
additional focus for the Alliance team.
The
Alliance had one medically treated incident during August. This was due
to a staff member receiving a cut to a hand that required medical treatment.
100% of CRM’s were
responded to within the required time frame for the month of August.
CRM’s response times continue to trend well and is
an area of real focus within the Alliance.
During August a 10% CRM survey was undertaken,
and from these results the Alliance is continually averaging above 4.0, with
this month being 4.08.
All
CRM’s were completed within the month.
Only one Alliance
site was officially audited in August and was judged to be compliant. The
focus during September is to audit at least four Alliance sites.
Assets Group
41. Executive Summary
The
transfer of oversight of complex water and wastewater projects from Manager
Assets Group into the Tararua Alliance, requires the disestablishment of the
Manager Asset Group’s role, which takes effect on 29 November 2016.
Further business case and right track work is being mentored by Frank Aldridge
to ensure the Assets Group is well prepared to deliver the residual projects
and maintenance functions in collaboration with the Alliance resources and
other project teams.
The
feedback received regarding how efficiently Council dealt with the positive
E-Coli readings in Pahiatua proved to be satisfying. The water team is
continuing to sample the water from the bore daily and by the end of this week
we should have had further discussions with the Ministry of Health regarding
what the next step will be. We have received an early indication that due
to the two consecutive positive tests on the bore sampling point, it is
possible the bore may never achieve secure water status
again. We will be evaluating options for Protozoa Compliance
– such as UV treatment – in parallel with the new storage project.
Tenders
for the cleaning contracts closed on 30 August. Ten conforming tenders
were received and evaluated. The successful tenderer for the Dannevirke
Public Convenience cleaning was One Complete Solution (OCS) and Archer’s
Handyman Services Ltd (the incumbent) for both the Woodville and Pahiatua
Building Cleaning. The signing of the contracts will be completed over
the next week and the new contractors will begin on 1 October 2016.
Solid Waste
42. Eketahuna Landfill
With
Eketahuna Landfill closing in June 2018, Council engaged Wai Waste Consultants
to work out the remaining volumes allowed to be left to deposit and the area
needed. Council’s landfill contractor is currently preparing the
new cell and will be using this within the next week. A landfill closure
plan will be written and submitted to Horizons, that will determine the limits
to which the contractor will fill to.
43. Kerbside
Refuse
As
part of maintaining a smooth transition for the exit of kerbside refuse
collection, it is planned that Council will stop selling stickers in Woodville
towards the end of October. A letter will be sent to the Woodville
retailers and an article will be put in the paper informing the public before
this happens. Council’s kerbside contractor, EnviroWaste, performed a bag
count in Woodville in August. The result of this showed there were 97 yellow
bags compared to 77 stickered bags, so it seems the majority of Woodville have
already converted to alternative collection sources.
Utilities
Water Supplies
44. Pahiatua
The
quality of water from the bore, since receiving the initial positive results (which
resulted in Council issuing a precautionary boiled water notice on the
reticulation network) has since provided different results. We have been
receiving varying positive and negative test results for E-coli at the bore
test point. There has been no E-coli present in the reticulation since we
have been chlorinating the water. We are aware of seven complaints over
the last two weeks regarding water quality but, upon investigation, there was
some dead end flushing that needed to be done and the others were on-property
issues ie, hot water clarity caused by a wetback that hadn’t been used
for some time.
Testing
Procedures have been challenged and staff are following documented techniques.
Whilst
staff have been spraying a disinfectant to the tap at the test point, it has
not been “flamed” - as recommended in the MoH Bore Water Quality
guidelines. We are now following this procedure.
The
sample bottles from the lab, occasionally have residual moisture, prior to the
test, but we are assured they are sterile by the lab supplying them.
Replicate
A and B samples have been taken recently, in separate lab supplied bottles, to
send to separate labs (Eurofins in Wellington and CEL in Palmerston North).
The
low and inconsistent positive/negative readings (e.g. 1 E-Coli) indicates it is
more likely a failure in testing method, than a failure in the constrained
bore, which is operating between 65m and 95m.
The
Pahiatua water has and will continue to be chlorinated for the foreseeable
future.
With
having had two bore tests positive inside twelve months, MoH guidelines treat
the bore as non-secure. Council is working with MoH and Mid-Central
Health Drinking Water Assessors on this aspect, as the preference to use the
additional water quality testing to seek to regain secure status rather than
the option of having to design and build a treatment plant, although we
recognise over the next 12 months, we will still require UV treatment to be
compliant.
45. District River Flows – Last 30 Days
46. District Rainfall
47. District Water Usage
48. Dannevirke Treatment Plant
After
a delay caused by the contractors, it is hoped that the new transformer will be
installed this week so that we can get Filtec to commission the new pumps and
UV unit.
49. Pongaroa Water
We
have completed a door-to-door survey of water connections and tank inspections
in anticipation of the Pongaroa Water Upgrade. This has given us an
insight as to what condition the property reticulation tanks and connections
are currently in.
Filtec
are going to check the condition of the sand filter at the head works of the
Pongaroa water scheme and ensure that the operation of the filter is working at
its full capacity.
50. Pahiatua Reservoir
A
new Kliptank has been ordered which has a 2,000m³ capacity. This
will be installed in October, which will give the Pahiatua township some extra
storage over the summer months while we organise the construction of the
6,000m³ reservoir.
The
two alternative sites have been investigated with the preferred site to be in
Wakeman Street - behind the existing reservoir. We are endeavouring to
carry out a Geo-tech report on the site before we can move forward with any
land negotiations. The immediate limitations are with site access including
a constrained sealed entrance through private property and the existing access
track requiring upgrading to facilitate all weather access to the site. A
reasonable volume of earthworks are required to improve a flat stable building
platform for the reservoir. At this stage, resource consent issues are
considered to be straight forward for this site.
Wastewater
51. Resource Consents
Draft terms of reference for the working group are with submitters
for comment. A third pre-hearing meeting will be held on 19 October 2016.
52. MfE - Dannevirke
Four
contractors have been invited to tender for the first stage of earthworks of
the No.1 Pond. The tender documents are in the final stages of preparation
and will be sent out to the parties in the next day or so. The tenderers
will have two weeks to submit their tender. It is anticipated that the
earthworks will commence from early October through until February 2017.
53. MfE Projects – Woodville
The
fencing around the screen has been completed.
Property
54. Housing for the Elderly
Camping
Grounds
55. Statistics
|
|
August
2016
|
August
2015
|
%
Change
|
|
Dannevirke
|
184
|
89
|
107% increase
|
|
Pahiatua
|
185
|
306
|
40%
drop
|
|
Woodville
|
0
|
63
|
Closed
|
|
Eketahuna
|
124
|
242
|
49%
drop
|
56. Woodville
The
Woodville Camping Ground hardstand area was opened on 6 of September. The
grassed area remains fenced off until it has been rolled and the grass is
established. The planting of all the fenced areas have now been completed.
57. Council Building Cleaning Contracts
Three
tenders were received for the Dannevirke Public Convenience Cleaning, four for
the Woodville Building Cleaning and three for the Pahiatua Building Cleaning.
Contract
documents are being finalised for signing and it is anticipated the new
contractors will be ready to start on 1 October.
Administration Buildings
58. Pahiatua Service Centre Earthquake
Strengthening
A
report is being presented to Council’s workshop on 28 September to seek
direction on funding to complete the project. Beca’s current
estimate of costs has risen since their initial estimate in 2013.
Cemeteries
59. General
|
August
|
Burials
|
Ashes
|
|
Mangatera
|
7
|
|
|
Mangatainoka
|
3
|
|
|
Ormondville
|
1
|
|
|
Eketahuna
|
1
|
|
|
Norsewood
|
1
|
|
|
|
|
|
|
September
|
|
|
|
Mangatera
|
2
|
1
|
|
Mangatainoka
|
1
|
|
|
Ormondville
|
1
|
|
|
Eketahuna
|
1
|
|
|
Norsewood
|
1
|
|
There
have been 24 cemetery enquiries by way of email or phone over the past
month.
60. Mangatainoka Cemetery
Following
requests from the public, a new concrete walkway from the carpark into the
cemetery has been installed.
The stillborn
memorial has been erected. We are waiting for the Alliance to complete
drainage work and reseal the driveway.
61. Woodville Gorge Cemetery
A
group of Friends of the Gorge Cemetery met on site to discuss some maintenance
issues. Some of the wooden edging on the tracks and steps need to be
re-attached or replaced. The agapanthus need to be trimmed back off the
tracks. Some of the tracks and roadway has been scoured out and needs
relining. The lime has been ordered to repair this. The community
services team has been approached to carry out the work needed.
A
system of supplying water to wash hands is being investigated. The old
tank has been removed off site.
62. Mangatera Cemetery
Veteran
Affairs have agreed to install two new ashes berms in the RSA section of the
cemetery. A local contractor will be laying these in the near future.
63. Cemetery Brochure and Website
The
cemetery brochure and website page are in the final draft stages. We are
working with the marketing team to finalise both of these and hope to have the
final version published by the end of September.
Community Buildings
64. Woodville Museum
A
meeting was held with representatives of the Woodville Museum. They are
seeking assistance from Council for funding the replacement of the front fence
and extension of the side fence. They also require the floor in one of
the display rooms to be sanded and re-oiled. The representatives from the
Museum will be submitting a quote for the fencing. A quote is being
obtained for the sanding of the floor.
65. Painting Tenders
Tender
documents are currently being drawn up for the exterior painting of the
Eketahuna Community Centre and the Eketahuna War Memorial Hall. It is
intended that these will be advertised next month.
Parks and Reserves
66. Woodville Playground
– Fountaine Square
The
re-development of the Woodville Playground is underway. Quotes have been
accepted for the installation of an ‘Eagles Nest’ which is a high
climbing apparatus and the matting that goes underneath it.
A
meeting with the local community representatives is being held to finalise the location
of the other equipment that is to be installed. Once we know this, the
installation can begin.
67. General
Grass
has started to bolt throughout the district. Our contractors have been
advised that they will need to ensure they keep on top of their mowing to avoid
any complaints.
A
programme for flat weed spraying throughout the district is being drawn up.
Strategy
and District Development
68. Infracon
Struck-Off
Infracon
Limited (In Liquidation) has been struck off the companies register giving
finality to the Company and its history. The remaining follow up work is
the potential collection of outstanding debtors distributed to Council to
collect on behalf of both Shareholders.
69. Pongaroa
Rural Water Supply
A
presentation was recently made by Peter Wimsett, Manager Strategy and District
Development, to the Pongaroa Rural Water Supply Committee on the draft service
level agreement. The key aspect is the separation of management of the
Pongaroa Township from the rural supply to ensure compliance with Ministry of
Health regulations under the approved Town Water Safety Plan.
A
review of household connections in the Town has also been completed. This
has been done to review potential costs of the change to mains pressure through
the town and to ensure that the treated supply will not become contaminated
with any roof water.
70. Tararua
Aquatic Community Trust
Pool
usage numbers over winter have not been sustained and new programmes designed
to attract customers back to the pool are underway. The carpark
reseal completion makes access to the pool more attractive but, while under
works, this has almost certainly contributed to the drop in patronage.
There remains significant deferred maintenance at the facility including the
changing rooms, which once completed will boost the aesthetics and comfort for
users of the pool. Inspire Net free Wifi is now available at the
pool. A lot of work is also underway to complete the pool safe
documentation.
Funding
of $5,000 has been granted by Infinity Foundation for the stage 2 LED lighting
upgrade. The total stage cost is likely to be close to $18,000 with the
remaining $13,000 being funded from the depreciation reserve. Other
recent funding from reserves are $5,000 for the Stage 1 LED lighting and $5,300
for replacement matting.
71. MW LASS
Significant
work is being put into an Information Services strategy and plan for the
Region’s councils. A strategic plan has already been prepared and
the second stage is to develop proposals for centralised project management and
business cases for two areas where councils working together may achieve better
service delivery and/or lower costs. The first business case is the
“foundation”, being the hardware and software platform and
processes. The second business case is for “business integration,
intelligence and collaboration”, being the way to use It to deliver
improved services. This review will be the basis for the requirement
Tararua has identified to complete Section 17A LGA 2002 review of IT services.
72. Public
Survey
The
independent survey conducted by Key Research Group has commenced and will
continue over the financial year of Council, covering key questions that will
help determine Council’s performance from the perspective of our
customers and stakeholders. A final management report will be completed
after 12 months.
Economic Development and Communications
73. Retail Spending
74. Te Apiti -
Manawatū Gorge Toilet Facilities Project
We
are party to an application for the first round of funding (August 2016) for
the Regional Mid-sized Tourism Facilities Grant Fund . The application has been
made to assist a bid to upgrade toilet facilities at the Te Apiti Manawatu
Gorge location, which includes Ferry Reserve and Te Apiti Wind Farm.
75. GO! Project and Youth
Initiatives
We visited Te Wananga o
Tamaki Nui A Rua to meet the horticulture tutor and address the students
regarding opportunities inherent in the GO! Project. This was
appreciated and they have invited the Business Network to keep in contact
regarding the development of cropping initiatives.
76. Tararua Youth Guarantee
Community Partnership – Administration Role
We have agreed to be
the host organisation in support of the Tararua Youth Guarantee Community
Partnership (TYGCP) with the availability of our incubation office for their
new TYGCP Administration Support person.
The role has been
developed to make progress on the TYGCP project. The administration role will
be fully subsidised for up to 6 months by Work and Income.
This
will assist to bridge the gap between youth seeking employment and Tararua
employment opportunities.
Business
77. Geographic
Statistics (1 July 2016 – 30 June 2017)
Business
assistance provided by the Tararua Business Network to date.
78. Use
of Facilities (1 July 2016 – 30 June 2017)
The
Tararua Business Network Training Seminar and Boardroom figures for August are
below.
The
Tararua Business Network Training Seminar and Boardroom were utilised for the
following purposes:
|
Board Room
Sport Manawatu
Economic Development Meeting
Naenae Walkway
Business Consultations
Local Business Meeting
Sport Manawatu
Tararua Youth Guarantee Community
Partnership
Pahiatua Chamber
Dannevirke Chamber of Commerce
Health and Safety Meeting
NZ Driving Defence
Staff Training
Industrial Hemp Meeting
Vision Manawatu and Local Business Meeting
|
Training/Seminar Room
Business Employment Interview
Dannevirke Community Vehicle Trust AGM
Dannevirke Toastmasters
IRD Intro to Business Seminar
Tararua Youth Guarantee Community
Partnership
Budget Services
|
79. Innovate
2016 – Building Clever Companies (BCC)
Entries
for the competition closed at the beginning of 2016 and we had two residents
from our district in the Top 19, Jared Mullinder of Native Woodcraft and Renee
Floyd of Tosh Creative. We also introduced Nick Rogers of DB Breweries (Tui HQ)
to the Innovate Team and he is one of the business mentors for the competition.
Over the past few days, the competitors have pitched their ideas to the judges,
and the Top 5 will be selected and be given the expertise of a mentor to take
their idea to the next stage. For those not selected they will still have
the opportunity to be part of the Innovate U programme, which the BCC deliver
every year.
Business |
Potential
80. Support
We
continue to support a whole range of businesses, at various stages of
development. This has included people exploring their business ideas and
looking for assistance with validation, as well as those looking at the
viability of purchasing commercial property.
Support
has been given to businesses and individuals who have recently started out and are
looking to develop their business skills to grow their businesses, by
introducing them to local services and training opportunities. Established
businesses needing assistance with Council Services have also been given advice
and support.
We
have referred an established business to Vision Manawatu and they are eligible
for NZ Trade & Enterprise (NZTE) funding through the Capability Development
Voucher Scheme for the strategic development of their business.
81. Pahiatua
Business Expo (October 2016)
Pahiatua
Chamber of Commerce is holding a Business Expo at Bush Multisport in
mid-October, which we plan to attend to profile the services and support
available through the Tararua Business Network.
82. Business Workshops
held in August:
§ Do I need an accountant?
Presented by
Esther McHardy of MCI & Associates.
§ Introduction to Social Media
Presented
by Grass Roots Media; an introduction to the world of social media. Chelsea
Millar has recently relocated her business to Pahiatua and is sharing her
expertise with our local businesses throughout the district.
§ Introduction to Business
Presented
by the Inland Revenue Department (IRD); recurring workshop.
§ Hot Topics for the Tourism Sector
Presented
by WorkSafe and Venessa Smart Digital; covering Health and Safety, as well as
social media focused on the tourism sector.
Upcoming
Workshops:
15 September : ‘W#at
the Social?’ – Social Media Workshop
Presented
by Chelsea Millar, Grass Roots Media
Pahiatua Service Centre,
136 Main Street, Pahiatua
20 September : ‘W#at
the Social?’ – Social Media Workshop
Presented by Chelsea Millar, Grass Roots Media
Tararua Business Network, 40 Denmark Street, Dannevirke
28 September : GST
Workshop
Presented by IRD.
Tararua Business Network, 40 Denmark Street, Dannevirke
District Development and
Tourism
83. Tu Te Manawa Project – Te Mana o te
Wai Funding, Ministry for the Environment
(MfE)
Oriana
Paewai, Rangitane o Tamaki nui a Rua, has advised that MfE have signed off this
project. The first whare being built is Te Waha o Te Kuri (Ferry
Reserve).
84. Waihi Falls
As
part of our plan to grow visitor economy and accelerate the growth of the tourism
industry in the district, we are exploring options for upgrading reserves, e.g.
like we have with Ferry Reserve.
We
hosted an initial meeting to discuss the possibility of improving Waihi Falls
as a destination location. We are now investigating options that will be
presented to the local community for discussion.
85. Carnival
Park Development
We
are providing project support to a community group in Pahiatua who would like
to restore the bush walk and pond at Carnival Park. The group includes
the Carnival Park Committee (Campground), Pahiatua on Track, and local schools.
The
bush area is public conservation land owned by the Department of Conservation
(DOC) and the campground is owned by Tararua District Council, and managed by
Karolyn Donald and the Carnival Park Committee.
A
group meeting was held to develop a high-level plan regarding the opportunities
and hopes for the park. This will assist with discussions with DOC and we are
now linked to two DOC rangers who will liaise with the project to bring the
restoration, development of the area and ongoing maintenance back to the
community.
Marketing and Events
86. 2016
Trustpower Tararua District Community Awards
Ormondville
Rail Preservation Group Incorporated has won the Supreme Award at the 2016
Trustpower Tararua District Community Awards. The Awards were announced
and presented on Monday 12 September at a function held in the Woodville Old
Folks Hall.
For
winning the Supreme Award, Ormondville Rail Preservation Group Incorporated
received a framed certificate, a trophy and $1,500 prize money. Ormondville
Rail Preservation Group Incorporated now has the opportunity to represent the
district at the 2016 Trustpower National Community Awards, which are being held
in Rotorua in March 2017.
Category
winner’s for the Trustpower Tararua District Community Awards were:
|
Heritage
and Environment:
Winner:
Dannevirke Promotion and Development Society Inc.
Runner
up: Pukaha Mount Bruce Restoration Volunteers
Commendation:
Friends of the Early Settlers Cemetery Dannevirke
Health
and Wellbeing:
Winner:
Eketahuna Opportunity Shop
Runner
up: Waireka Care Home
Commendation:
Pahiatua Community Services Trust
Arts
and Culture:
Winner:
Dannevirke Floral Art Group
Runner
up: Woodville Districts’ Vision
Commendation: Gottfried Lindauer Replica Studio
|
Sports
and Leisure:
Winner:
Pahiatua Cycle Group
Runner
up: Bush Junior Hockey Club
Commendation:
Bush Netball Club
Education
and Child Youth Development:
Winner:
Ruahine School PFK
Runner
up: Dannevirke and Districts Home Budgeting Service
Supreme
Winner:
Ormondville Rail Preservation Group Inc.
Youth
Spirit Award
Winner:
Hannah Bailey
Runner
Up: Laura Dawson
|
87. Auckland Home Show
Footnote: It was a great opportunity
for Mercedes (currently on our work scheme) – who took up the challenge
well – to work with our team to promote the district.
This year we again had a stall at
the iconic Auckland Home Show. Five days, 7-11 September ,10:00am-9:00pm.
Goals for
the Show:
§
To promote the Tararua
District as an excellent place to relocate and invest. To champion the
affordable housing available in Tararua, business investment, land utilisation
and the recreational activities on our doorstep.
§
Over the five-day
period, we spoke to 300 visitors during the week and over the weekend
approximately 825 visitors equating to 1125 conversations promoting our
district. Although the weekdays were slower than experienced last year,
there were more opportunities to have extended conversations.
§ The key subjects involved investment
opportunities (enquiry came from Fiji), Auckland residents seeking investment
properties as well as relocation to our district. Building on our
presence at the Motorhome Show, there was a definite increase in motor home
visitors who had visited, or were contemplating visiting Tararua, with a
particular interest from Motorhome owners interested in our coastline.
It was notable from our team that there was increased
recognition of the location of Tararua and many Auckland residents were already
researching property on-line in our district.
Feedback from a visitor to our site:
‘My husband and I visited the Auckland Home Show
and picked up the Tararua Country Visitor's Guide. We want to congratulate you
on a very informative guide. We had a motor home and did a tour thru SH2 from
Napier to Eketahuna. Having since studied the guide, we realize how much we
missed. We now have a caravan and intend coming back to your lovely part of the
world to tour thru the country from SH2 to the east coast so the guide will be
very useful. May I add that one of the nicest domains that we stayed at was the
Eketahuna Camping Ground. Great facilities and as we have a little dog, plenty
of room for her walks.
Thanks
again for a great guide that we intend to make use of later.’
Community Support
88. Event Support
- Spring Festival
We
supported the Spring Festival again this year. Our sponsorship includes
the design and publication of their brochure.
89. Event
Support – Ross Shield Tournament
We
are working with the Ross Shield Tournament organising committee to provide
support to this widely respected tournament. We provided materials for information/welcome
packs and continue to work alongside the group to assist where we can.
Communications
90. Local Elections 2016
The
communications team has been assisting the Electoral Officer with the
implementation of the Local Government New Zealand (LGNZ) ten-month campaign
Vote2016 (or #Vote16NZ) which aims to lift voter numbers above 50 per cent
nationally for the first time since 1998. The campaign also encourages citizens
with strong leadership qualities and a passion for their community to consider
standing as candidates themselves.
We
have developed a communications schedule and we are disseminating information
for both voters and candidates.
Between
24 August and 21 September, the following communications and publications have
been published/released:
§ Local
Communication
Further Notice of Election and Declaration of Elected Candidates
§
Local
Communication
Voting opens in 2016 local council
elections
91. Media and News
On
the following page there is a breakdown of media releases from the Tararua
District Council, as well as an overview of local, regional and national news
stories relating to the Tararua District Council:
92. Internal
This list includes all
media releases (not public notices) sent out from the Tararua District Council
between 18 August and 21 September 2016:
|
Date
|
Title
|
Topic
|
|
22/08/2016
|
Further Notice of Election and Declaration of Elected Candidates
|
Local Elections 2016
|
|
29/08/2016
|
Honouring Woodville’s Fallen Soldiers
|
Community Events
|
|
2/09/2016
|
Boil Water Notice for Pahiatua Water Supply
|
Water and Wastewater
|
|
2/09/2016
|
UPDATE: Boil Water Notice for Pahiatua Water Supply
|
Water and Wastewater
|
|
3/09/2016
|
UPDATE 2: Boil
Water Notice for Pahiatua Water Supply
|
Water and Wastewater
|
|
4/09/2016
|
UPDATE 3: Boil
Water Notice for Pahiatua Water Supply
|
Water and Wastewater
|
|
5/09/2016
|
UPDATE 4: Boil
Water Notice for Pahiatua Water Supply
|
Water and Wastewater
|
|
5/09/2016
|
“Working
Here is Awesome” says Young Apprentice
Article no. 1 of the Keep Employing Youth (KEY) Series
|
KEY Series
(Youth Employment)
|
|
6/09/2016
|
UPDATE 5: Boil
Water Notice for Pahiatua Water Supply
|
Water and Wastewater
|
|
7/09/2016
|
UPDATE 6: Boil Water
Notice LIFTED for Pahiatua Water Supply
|
Water and Wastewater
|
|
8/09/2016
|
FINAL UPDATE:
Boil Water Notice Lifted for Pahiatua Water Supply
|
Water and Wastewater
|
|
15/09/2016
|
Voting opens in
2016 local elections
|
Local Elections 2016
|
|
19/09/2016
|
Ormondville Rail
Preservation Group Inc. Scoops Top Award
|
Community Events
|
|
19/09/2016
|
Dog Microchipping
|
Animal Control
|
93. External
The breakdown of
external media articles and stories between 18 August and 21 September will be
included with next month’s breakdown.
Websites
94. Internal
§
Tararua
District Council (www.tararuadc.govt.nz)
The project to
implement changes identified in an external audit of our website is now
complete, with major changes included in re-organising the homepage.
Page summary from the last 30
days:
Social Media
95. Facebook (www.facebook.com/tararuadc)
Page summary from 15
August to 12 September:
96. Google+ (www.tararuabusinessnetwork.co.nz)
The Tararua Business
Networks “website” was developed in the form of a Google+ business
page – this is proving to be a good platform for the Business Network to
share training opportunities, business case studies, latest news and more.
Page
summary from the last 30 days:
Tararua i-SITE Visitor Information Centre
97. Welcome
Packs
A
total of 38 Welcome packs were sent in August, three of these were sent outside
of the district. Numbers were up in all towns.
98. i-SITE
Training and Education
Joanne
attended a famil in Rotorua in order to increase her knowledge of booking
opportunities.
99. Famil
of Dannevirke/Woodville Accommodation
Pahiatua
Information Centre volunteers and Tararua i-SITE staff visitied accommodation
suppliers in Dannevirke and Woodville, as well as some attractions to increase
their knowledge.
100. Creative Communities Funding
Scheme
The
second funding round closed on Monday 5 September and has been advertised in
the Bush Telegraph and on the Council’s website.
101. Enquiries
Enquiries to i-SITE and Information Centres
Length
of stay in Tararua
Origin
Type of enquiry
Visitor
Satisfaction
102. Accommodation and
Travel Sales– Tararua i-SITE
August
2016
A
decrease in commissionable bookings from the same period last year
August
2015
Social Media
103. Google+
(myBusiness)
Views
on Google+ are up
104. Facebook
Likes
and views on the Facebook page are increasing. We ran a competition to
upload a video featuring somewhere in the district and then comment ‘Tararua
Rocks’, but unfortuntately it was the wrong time of year with bad weather
so we need to run this again.
Regulatory and Planning
Alcohol Licensing
105. General Matters
The Alcohol Regulatory Licensing Authority has
ratified two of the three suspension applications that the Police and the
Inspector submitted for the premises that failed the Combined Purchase
Operations in December 2015. One of the premise has been suspended for 24 hours
and the other for 72 hours. One Manager has been suspended for 28
days. All suspension periods start in the last week of September. One of
the premises and a manager are still awaiting a decision from the Authority.
106. District Licensing Committee Activity
107. Non Financial Performance Measures Year to Date
Animal Control
108. Monthly Dog
Pound Statistics
109. Registration
Statistics
110. Menacing
Dogs in the District
111. CRMs
112. Non
Financial Performance Measures Year to Date
113. Non Financial Performance Measures for
Month
Building
114. General Matters
A total of 29 building consents were issued
including 1 new dwelling in Pahiatua within the 20 day statutory timeframe.
46 Code Compliance Certificates were issued
within the 20-day statutory timeframe.
The Building
Officers also continue to assist Horowhenua District Council in processing
building consents due to the large volume of building consents that have been
lodged in their district.
115. Short Course, Workshop or Conference
Attendance
Colin Pickering from Building Control
Consultant has conducted the yearly competency assessments for the three
Building Officers as required under the Building Act. This is to ensure
that the Building Officers are maintaining and operating under the required
competency levels for processing and conducting inspection for building
consents.
Key Learnings
Building Officers
are to maintain their competency by appropriate training, attendance at the
relevant courses and peer review
116. Legislation Changes or Legislation
Comments
No changes
117. Non-Compliance Issues and or Breaches
of the Act
The owner has applied for Certificate of
Acceptance for a building constructed on his property without a building
consent.
Action Taken
The owner has engaged a surveyor to confirm to
the Council that the building is located on his property, which is close to a
river.
118. Monthly Building Consents Statistics
119. Non Financial Performance Measures Year
to Date
NOTE 1: Swimming pool inspections are generally
undertaken in the summer months.
120. Swimming Pool Inspections
General
Inspection
121. Illegal Dumping Collection
122. CRMs
123. Courses
Four Wheel Drive
Course completed with unit standards on 18 August 2016
124. Comments on
CRMs
Abandoned vehicles
totalled five for August with two of these vehicles belonging to the same
person. For the same period last year there was one abandoned vehicle.
125. Non Financial
Performance Measures year to Date
126. Non Financial
Performance Measures for Month
Health
127. General Matters
Invoices
for the annual renewal of Health Licences were issued to businesses at the
beginning of August with the exception of those operating a deemed Food Control
Plan who are exempt from renewal fees and will be invoiced the
verification fees after completing the activity with the business.
128. Short Course, Workshop
or Conference Attendance
No
short courses attended for the month of August 2016
129. Legislation Changes or
Legislation Comments
New
Regulations have been introduced by the Ministry for Primary Industries (MPI)
regarding the sale of raw milk, this does not significantly impact on the
Tararua District Council. At this stage education, guidance and enforcement
will be undertaken by MPI.
130. Non-Compliance issues
and or Breaches of the Act
No
non compliances or breaches have occurred for the month of August 2016
131. CRMs
132. Comments
on CRMs
A
variety of complaints have been received. One was in relation to the
keeping of pigs in a residential area and required guidance from Planning. We
are following up with the property concerned to ensure that the guidance is
followed and the pigs are relocated to a rural management area.
133. Non Financial
Performance Measures year to Date
*New business in
this instance were new operators taking over an existing premises –
Transitioned to the Food Act 2014
Planning
134. General Matters
Regulatory
Services will be hosting a Massey University Planning student on 20 September.
The student will learn the Planning Officer’s role and function of local
government during their placement.
135. Short Course, Workshop or Conference
Attendance
The
Planning Officer attended a Four Wheel Drive Course completed with unit
standards on 18 August 2016. The Planning Officer did not attend any other
short courses, workshops or conferences in the past month regarding Planning or
RMA Matters.
136. Legislation Changes or Legislation Comments
Resource
Management (National Environmental Standard for Assessing and Managing
Contaminants in Soil to Protect Human Health) Regulations 2011 Review.
The
MfE review has led to amendment of the NESCS & HAIL. The consultation
document will cover whole NESCS framework in September/October 2016 with
potential updated amendments to cabinet early 2017.
137. Non-Compliance issues and or Breaches of
the Act
No
non compliances or breaches have occurred for the month of August 2016
138. CRMs
139. Monthly
Resource Consents Statistics - 2016/17
140. Non
Financial Performance Measures Year to Date
Emergency Management
Rural Fire
141. Fire Season
Fire danger
level is LOW, and there were no major issues re wild fires.
142. Incident
Reports
|
NRFA Classification Type
|
Jul
|
Aug
|
Sep
|
Oct
|
Nov
|
Dec
|
Jan
|
Feb
|
Mar
|
Apr
|
May
|
Jun
|
Total
|
|
Power
Lines
|
0
|
1
|
0
|
|
|
|
|
|
|
|
|
|
1
|
|
Vehicle
- Car, Truck etc.
|
2
|
0
|
0
|
|
|
|
|
|
|
|
|
|
2
|
|
Farm/Forest
Machinery
|
0
|
0
|
0
|
|
|
|
|
|
|
|
|
|
0
|
|
Camp
fires/bonfires/rubbish fires
|
0
|
0
|
0
|
|
|
|
|
|
|
|
|
|
0
|
|
Smokers
|
0
|
0
|
0
|
|
|
|
|
|
|
|
|
|
0
|
|
Land
clearing escaped - Open Fire Season
|
0
|
0
|
0
|
|
|
|
|
|
|
|
|
|
0
|
|
Land
clearing escaped - Restricted/ Prohibited Fire Season (no Fire Permit)
|
0
|
0
|
0
|
|
|
|
|
|
|
|
|
|
0
|
|
Structural
- House/Shed
|
2
|
1
|
0
|
|
|
|
|
|
|
|
|
|
3
|
|
Pyrotechnics
Fireworks
|
0
|
0
|
0
|
|
|
|
|
|
|
|
|
|
0
|
|
False
Alarm
|
1
|
3
|
3
|
|
|
|
|
|
|
|
|
|
7
|
|
Medical
Assist
|
0
|
1
|
1
|
|
|
|
|
|
|
|
|
|
2
|
|
Motor
Vehicle Accident
|
0
|
0
|
0
|
|
|
|
|
|
|
|
|
|
0
|
|
Miscellaneous
|
0
|
0
|
0
|
|
|
|
|
|
|
|
|
|
0
|
|
Total
|
5
|
6
|
4
|
|
|
|
|
|
|
|
|
|
15
|
143. Meetings
Paddy attended the Eastern Regional Rural Fire
Committee Annual General Meeting in Gisborne on 15 September 2016. This
was the last formal AGM for this group prior to the commencement of FENZ.
144. FENZ Briefing Volunteer Rural Fire Forces
Paddy attended the Annual General Meetings of Akitio
Volunteer Rural Fire Force on 28 August 2016 and Weber Volunteer Rural Fire
Force on 31 August 2016. As part of the meeting the VRFF was updated on
the FENZ transition process and how it may affect volunteers. Main areas
of concern expressed at the meetings were; the retention of gear that they
already have, which in some cases was supplied by the community; they did not
want the rigorous training system that the NZ Fire Service currently use
imposed on their volunteers; and they wanted someone at a district level that
they could discuss local issues etc. once FENZ comes into being. Paddy
will meet with the Tiraumea VRFF on Wednesday, 21 September 2016 to carry out pump
training and discuss any FENZ issues they may have.
145. FENZ
Submission
The Mayor, CE
and PRFO took part in a telephone conference call with the Department of
Internal Affairs relating to Council’s submission to the FENZ Bill.
Our concerns relating to the possible loss of access under FENZ to fire
equipment for civil defence events, search and rescue and other non fire
events, was made quite clear. A typical example is the use of the Weber
Tanker for potable water delivery to communities during a boil water notice, or
the use of portable radios for coastal search and rescue. It was made
clear to DIA that our rural fire forces were the only response unit within
their rural communities and were relied on for all emergencies including Civil
Defence events. The hearing committee noted our points and have indicated that
they wish to have further discussion about this in a later conference call.
146. Rural
Assistance
The Te Uri
VRFF, PRFO and Rural Fire Officers assisted a farmer with a dangerous slash
burn on the weekend of 17/18 September 2016. Gear was provided in the
form of our smoke chaser, the Te Uri appliance and volunteers. The end
result was a successful burn and a very happy farmer. If he had attempted
the burn without our advice and equipment he would have lost a shed and
possibly his house. A great example of fire prevention education and
cooperation. It was also a great training experience for our younger
Rural Fire Officers and the Te Uri Volunteers.
Civil Defence
147. Incidents
A real time
Tsunami warning was received resulting from a 7.1 magnitude earthquake in the
Kermadec Trench off the coast of Gisborne. Coastal response units at
Herbertville and Akitio were warned and put on standby. Fortunately the
resulting wave was minor and there was no need to evacuate the coastal
villages.
The Weber Rural
Tanker was called into use to deliver potable water to Pahiatua after a boil
water notice was issued. The tanker performed well and the tanker water
tested clear during its time there.
148. Meetings
Nil
149. Training
Radio
training was provided to senior students of the Tararua College on 25 August
2016. Those students who attended attained NZQA Qualification Unit
Standard 4573 - Use of portable radios in the outdoors. The College now
joins the Wednesday Civil Defence radio check and those students will be
capable of acting as radio operators during a CDEM event.
Radio
training was provided to the Eketahuna Community Civil Defence Response Group
volunteers on 29 August 2016. The same course was rolled out to Totara College
volunteers on 12 September 2016.
150. Exercise
Tangaroa
This
was a Ministry of Civil Defence and Emergency Management National exercise. The
scenario was a large earthquake situated in the Kermadec Trench and subsequent
tsunami. We opened our Emergency Operations Centre (EOC) and injects were
received via a new trial communications centre. The communications centre
involved a Tararua District Council team taking calls via VHF Radio and
telephone and loading them into EMIS for action by the EOC staff. The
team was put under pressure and it highlighted the need for more communications
volunteers. Injects were then sent by the message coordinator to the
various sections of the EOC for action and this proved to work
efficiently. The exercise was a big learning curve for all staff who
participated and highlighted a number of areas that we should concentrate on
for future training. For a change we had a Police presence in the EOC and
positive feedback was received from them on how the EOC operated. It is
hoped to have a local exercise next year to further test the EOC after
specialist training.
151. Civil Defence Plans/Standard Operating
Procedures/Manuals
Work
is ongoing on the CD Centre Guide and the District Welfare Plan update.
Library
152. General
Matters
It
is with regret that we have accepted a notice of retirement from Eketahuna
Customer Services Librarian, Janice Percy. Janice has worked for the
Council since 1996, and her huge amount of community knowledge will be sorely
missed. Her last date will be 7 October 2016 and we extend our thanks and
best wishes to her. The position will be advertised during September.
The
Pahiatua Library workroom has been wired up for data/phones to allow this area
to be used as the temporary home for the Pahiatua Service Centre when the
earthquake strengthening is undeertaken. Utilising the library workroom
will allow the services to be kept as uninterrupted to their normal levels of
service as possible during this time.
153. National
Poetry Day
The
Library Poetry competition had two winners – Ann Chapman from Otaki, with
her poem Who is that woman in the mirror and Tony Chapelle from
Palmerston North with his poem A sunset at the beach. Local
judge, Muriel Cowen read over two hundred entries to make her selection.
The
Open Mic night at Woodville Library attracted twenty poetry-inspired souls who
enjoyed an evening celebrating their favourite poems.
154. Children’s
Programmes
The
first week in August was Awards Week for the New Zealand Children’s Book
Awards. Author Sophie Siers, whose book ‘Allis the Little
Tractor’ was a finalist in the picture book category, visited Dannevirke
Library. She was a great hit and the 115 children who attended were
delighted to have a real author talk and read with them.
As
a direct result of Sophie’s visit, Totara College brought their junior
class to the library twice. The children were read a story and watched a book
processing demonstration by staff. They also toured the library and were
intrigued by never before seen areas, like the staff workroom and the library
stack room.
155. Winter
Warmers Programme
This
Eastern and Central Community Trust funded programme has again proven to be
very popular this year. The library took this programme out to fourteen
schools around the district. 1,077 children enrolled in the programme and
read library books that were selected and delivered to the schools by library
staff. 787 completed the programme (which meant they completed a minimum
of five reviews) with many completing all ten reviews. The programme
finished on 12 August. At this time, library staff selected a book
for the child to keep. Library staff across the four branches attended
school assemblies or classes to present the books and certificates to those
children who completed. One child from each school who successfully completed
the programme had their name drawn to win a major prize. This ranged from
board games at Eketahuna, MP4 players at Pahiatua to Android Tablets at
Dannevirke.
Planning
156. Math is Fun
Dates
have been set for this programme at each library. Tutors and aides have
now been selected and the bins of equipment have arrived at each library.
Displays are up, flyers have been distributed and enrolments for this programme
have begun. The programme runs for a week at each library during the
school holidays. It is split into levels by age, with each level being
run as separate sessions.
157. Adult Learner’s Week – 5
– 11 September
Entries
have closed for the Adult Trivia Quiz. All up, twenty-one teams have
entered - three at Pahiatua, four at Woodville and fourteen at
Dannevirke. The quiz trophy is contested throughout the district each
year, run simultaneously at each branch, and teams vie to be the Trivia
Champions.
Dannevirke
Library will be sending a staff member to the Norsewood Promotion Day to
promote our online services.
The
Outstanding Adult Learners Awards night will be held at Dannevirke on Thursday
8 September.
Shirley
Jones from Wairarapa REAP will be holding an Adult Literacy activity at
Eketahuna Library on Friday 9 September.
158. New Zealand Book Awards for Children and
Young Adults - Quiz
The
awards books are being well borrowed by school children across the
district. The quiz will be held on the evening of 21 September.
159. Roald Dahl 100th Anniversary
Party
Places
for this celebration have filled quickly. Golden tickets have been
snatched up at each branch. This promises to be a fun-filled activity for
children across the district.
160. Radio Frequency Identification (RFID)
One
of the two companies who provide RFID to libraries has been met. The
other will visit here in early September. Information from libraries who
have recently introduced RFID at their libraries is being compiled also to
allow us to take advantage of others learnings.
161. Statistics – as
at 31 August 2016
Customer
Services
162. CRM Requests – 1 August 2016 to 31 August
2016
Recreation and Sports Report
163. Tararua District
·
The Tararua Recreation Advisor and Events
Advisor met with Gerry le Roux, organiser of the Northern Range Traverse and
Hall Block Humdinger. Gerry has a wealth of knowledge involving walk/run
events; and has offered to provide advice with the planning of the Te Apiti
Windfarm event scheduled in April 2017.
·
The Tararua Recreation Advisor and Events
Advisor met with Graeme Bolton, Te Apiti Windfarm landowner. Consultation
with Graeme went well, and he is happy for the significant event to be held on
his land.
·
Cycle instruction planning has started for
Tararua schools. The programme will be delivered to students from St
Anthony’s School, Huia Range School and Eketahuna School.
·
The Tararua
Recreation Advisor and Active Transport Advisor met with Kevin Laskey,
organiser of the Bush Cycle Tour. Sport Manawatu has offered to deliver a
Cycling Uncovered programme in Pahiatua, to encourage new participants into the
Bush Cycle Tour event. The four-week programme will be delivered prior to the
tour event scheduled in March 2017. Cycling Uncovered is designed to teach
participants everything they need to know, such as bike maintenance and bike
etiquette, safety on streets and roads, gear transitions and hill climbing,
helmet safety and bike handling skills.
·
SportStart observations have commenced with
teachers from Huia Range School. Observation and modelling sessions have also
been booked with Norsewood School and St Joseph’s School.
·
Sport Manawatu staff attended the BAMS Boxing
and Fitness Club in Dannevirke for Friday Sport on 29 July. Friday Sport occurs
fortnightly and provides Sport Manawatu staff with an opportunity to engage with
sport and recreation providers, network, and participate in local club
activities.
·
The Tararua Recreation Advisor facilitated a
cycle session for Active Teens participants. In addition, 12 teenagers
took part in a circuit class held at Habit HQ.
·
The Secondary School Sport Advisor facilitated a
Principals Group Meeting where 10 principals and delegates gathered to discuss
the Secondary School Strategic Plan and the upcoming School Sport Awards. The
Secondary Strategic Plan was approved.
·
The Secondary School Sport Advisor facilitated a
Sport Coordinators Meeting, in which 11 schools attended the meeting held at
the Northern Bowls Club. Best practice was shared by Awatapu College and the
Secondary School Sport Awards were discussed. Dannevirke High School and
Tararua College Sport Coordinators attended. A KAMAR Student Management System
Training will be held at Tararua College for sports coordinators whose schools
have adopted the software in early September.
·
Dannevirke High School received $2,806 of
KiwiSport funding to deliver lunchtime boxing classes. This project came about
through a survey of the students who indicated that boxing was a sought after
activity. BAMS Boxing and Fitness Club will deliver the sessions in
school.
·
The Dannevirke Basketball Association received a
$1,634 grant to deliver a workshop aimed at increasing the skill level of
primary school aged children.
·
Dannevirke High School have applied for a Large
Fund project around growing sport participation as part of the Kiwisport fund.
·
Sport Manawatu staff met with principals from
Pahiatua and Eketahuna schools to discuss KiwiSport options, and debrief the
Tararua Seven-a-side tournament, including future options for the event.
·
The Regional Sport Community Advisor met with
staff at the Wai Splash Community Pool to discuss the upcoming Water Safety NZ
programme. Sport Manawatu is overseeing the Water Safety NZ programme (Water
Skills for Life), which aims to decrease the rate of drowning in New Zealand by
developing children’s knowledge, skills and experience to be able to be
prepared, well equipped, and safe in aquatic environments. Wai Splash Community
Pool has been allocated funding to pay for 200 children to complete this
programme. Sport Manawatu is currently in the selection process to decide which
schools will go through the programme.
164. Upcoming
events (that we deliver or directly impact on)
·
The Dannevirke Basketball Summer League starts
with a grading tournament on 1 October; the weekly Monday night competition
starts on 10 October. Registrations are open.
·
Grassroots Sports Awards date and venue have
been set. The event will now be held on 18 November 2016 in the Elwood Room of
the Palmerston North Convention Centre. Nominations will open on 5
September 2016.
·
Secondary School Sports Awards nominations will
open on 15 September, with the event set for 26 October 2016.
|
Recommendation
That the report from the Chief Executive dated 21 September 2016
concerning an update on key projects and items of interest to the Council (as
circulated) be received.
|
