Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 25 May 2016 commencing at 1.00 pm.

1. Present

His Worship the Mayor - Mr R A Ellis, Crs W H Keltie (Deputy Mayor), T H Collis, J E Crispin, K R Fenemor, S A Hull, C J Isaacson, P A Johns and D A Roberts.

In Attendance

Mr B King - Chief Executive

Mr R Taylor - Governance Manager

Mr P Wimsett - Manager Strategy and District Development

Mr R Suppiah - Chief Financial Officer

Mrs K Dever-Tod - Manager Assets Group

Mrs L Simpkin - Economic Development and Communications Manager

2. Council Prayer

2.1	The Mayor opened the meeting with the Council Prayer.

3. Apologies

3.1

Nil

4. Notification of Items Not on the Agenda

4.1

Nil

5. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

5.1

Nil

6. Personal Matters

6.1

The Council convey its congratulations to acknowledge the following achievements:

· Dot Kids, Pahiatua on winning the Jackson Enterprises Southern Tararua Business Awards Supreme Award.

Mark and Jaime Arnold, Dannevirke on their success as the 2016 New Zealand Share Farmer of the Year at the Dairy Industry Awards held in Wellington.

6.2

Ethan Tuhua, the head boy at Tararua College, is enjoying his participation in this year’s Tuia 2016 Mayoral/Rangatahi mentoring programme, and has undertaken two weekend visits to maraes. Gisborne is the next place that he will be visiting.

7. Confirmation of Minutes

7.1	*That the minutes of the Council meetings held on 27 April 2016 and 17 May 2016 (as circulated) be confirmed as a true and accurate record of these meetings.* Crs Crispin/Collis Carried

8. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda

8.1	RSA Planting of Trees (Item 9.4.2)
8.1.1	The Woodville Domain Board support the proposal that the RSA plant trees at the Ferry Reserve as a memorial to the ninety men from the district that did not come back from the war.
8.2	Cell Tower (Item 10.7.7)
8.2.1	The need for a cell tower at the top of Oporae Range is acknowledged from a Rural Fire perspective as an issue requiring attention.
8.3	Tararua Cycleway Project Steering Group (Item 11.6)
8.3.1	It is clarified that Tararua Traverse is the correct title for this project.

9. Community Boards and Community Committees Reports

9.1

Dannevirke Community Board

9.1.1

That the report of the Dannevirke Community Board meeting held on 2 May 2016 (as circulated) be received.

Crs Roberts/Collis Carried

9.2

Eketahuna Community Board

9.2.1

That the report of the Eketahuna Community Board meeting held on 6 May 2016 (as circulated) be received.

Crs Roberts/Collis Carried

9.3	Pahiatua On Track
9.3.1	*That the report of the Pahiatua On Track meeting held on 4 May 2016 (as circulated) be received.* Crs Roberts/Collis Carried
9.3.2	Pahiatua Water Supply Upgrade
9.3.2.1	It is noted that the reference in the Pahiatua On Track meeting minutes under the Tararua District Council report heading concerning the Pahiatua water supply upgrade does not correctly express an understanding of this project.
9.3.2.2	The Council agreed to install 4.5 days of water storage capacity in the form of a 6,000m³reservoir tank.
9.3.2.3	In storing water from the bore the Council can mostly avoid having to take and blend water sourced through the river. It is the river water that causes the taste.

9.4	Woodville Districts' Vision
9.4.1	*That the report of the Woodville Districts’ Vision meeting held on 3 May 2016 (as circulated) be received.* Crs Roberts/Collis Carried
9.4.2	Woodville Community Newsletter
9.4.2.1	The value of continuing with the Woodville community newsletter is noted and acknowledged.

10. Reports

10.1	Feedback on the Draft Annual Plan 2016/17
10.1.1	*That the report from the Governance Manager dated 18 May 2016 concerning feedback on the Draft Annual Plan 2016/17 (as circulated) be received.* Crs Crispin/Isaacson Carried
10.1.2	That the Council note an offer has been received to purchase the three pensioner units property located at 21 Swinburn Street, Dannevirke, being the newer flats in the area of the Hovding Court housing previously sold, and *That the Manager Assets Group is authorised to follow up this offer and negotiate the possible sale of the property, and report to the Council with her recommendation for its consideration.* Crs Johns/Crispin Carried
10.1.3	*That the Council note the feedback forwarded by way of comments and matters to the Draft Annual Plan, and* *That pursuant to Section 37 of the Dog Control Act 1996, the following dog control fees (including GST) be set for the year of 1 July 2016 to 30 June 2017:* *Dog Registration (on or before 1 August)* Dangerous dogs $123.00 Rural domestic dogs $36.00 Working dogs $30.00 *Urban domestic dogs $82.00* *Dogs (preferred dog status) $45.00* *Preferred dog status property reinspection (moved to new property) $20.00* **Dog Registration (after 1 August)* Owners are required to register their dogs by 1 August of each year. Failing which, an additional penalty fee of 50% of the base fee will apply.** Dangerous dogs $184.50 Rural domestic dogs $54.00 Working dogs $45.00 *Urban domestic dogs $123.00* *Dogs (preferred dog status) $123.00* Any new dog up to 3 months of age will be charged a pro rata of the base fee. Any new dog from 3 months of age to 6 months of age will be charged the full base fee. *And that the Council note the information from the Strategy and Policy Adviser on the reassessment of its options for pensioner housing, and* That acknowledging the updated information on Community Housing Providers not being able to access funding from Government for such housing in the Tararua district, and recognising the Council require its pensioner housing to be self-funding and sustainable, the previous decision is hereby amended as follows: · *The Council continue with the process of exiting from the pensioner housing service through inviting expressions of interest to purchase its properties.* · *It accepts as previously resolved that implementing this process directed to Registered Community Housing Providers is not an option available for social housing in the district.* · A reputable social housing organisation/s is likely to meet the social and service outcomes sought by the Council should it decide to accept any such proposal/s, and proceed with exiting from this activity. · *The Council therefore revisit its original resolution to provide the ability to consider selling the pensioner housing to a reputable social housing organisation/s.* · In so doing it emphasises any such proposal/s submitted to the expressions of interest process must ensure the ongoing availability of access to pensioner housing within the district at the current level of service or better, and take into account the affordability of rental levels from a not for profit social perspective. · The Council agree that the three units property in the area of the Hovding Court housing previously sold could be excluded from this process, thereby recognising its earlier decision relating to the offer received and pending the outcome of the negotiations for its possible sale. And that the Council invite Pahiatua On Track in liaison with the Bush Multisport Trust to consult their community on its recommendation for providing and maintaining a public swimming pool facility in Pahiatua, and *That this discussion include the information available in the feasibility report on the options assessed by Opus with regard to the existing pool and its replacement, and* *That Pahiatua On Track be requested to report their recommendation to the Council for its consideration by early next year prior to the development of the 2017/18 Draft Annual Plan.* Crs Keltie/Hull Carried

10.2

Planning Matters Determined Under Delegated Authority

10.2.1

That the report from the Planning and Regulatory Manager dated 18 May 2016 concerning Planning matters determined under delegated authority (as circulated) be received and the Council note the approvals granted.

Crs Isaacson/Collis Carried

10.3

Road Closure Requested Under the Tenth Schedule of the Local Government Act 1974

10.3.1

10.3.2

That the objection from Nickie Matthews to the closure of Blairgowrie Road for rally events be received, and

That the Council note the concerns raised and agree to include Blairgowrie Road as part of the special conditions of application for motor sport events road closures, and

That this road shall be restricted for such future motor sport events use to every three years at the discretion of the Council.

Crs Johns/Collis Carried

That the report from the Alliance Manager dated 18 May 2016 concerning a road closure application under the Tenth Schedule of the Local Government Act 1974 (as circulated) be received, and

That pursuant to Section 342 (1) (b) and the Tenth Schedule of the Local Government Act 1974, the Council resolve to close the following road for the purpose of allowing the Dannevirke Car Club to hold a rally sprint event.

Road name: Blairgowrie Road

Date of closure: Saturday 12 November 2016

Period of closure: 9.00 am to 5.00 pm

Conditions Applied to the Granting of this Road Closure

1. That the Tararua Alliance in conjunction with the organiser will assess shortly prior to this event the condition of the road involved to determine its suitability for this purpose.

2. That if the Tararua Alliance identify the road as being in an unsuitable condition arising from this assessment then they have the discretion to request the organiser to withdraw the road from the route of this event.

3. That shortly after the event has been held the Tararua Alliance shall carry out a drive over of the road that was closed for this event to assess its condition.

4. That the applicant is requested to include in their letter circulated to residents with property located on the road of the proposed closure the details of the Dannevirke Car Club’s contact for the event organising committee.

5. That the need for the event organiser to undertake follow up contact with the residents both prior to and after the road closure be emphasised to the applicant.

6. That the applicant is requested to contact Nickie Matthews to follow up the concerns raised regarding damage caused to fencing through previous events, and unauthorised people entering their property to watch the rally.

7. That the granting of this road closure is agreed for the proposed event relating to this application, and the Dannevirke Car Club is advised that in future the closure of Blairgowrie Road to use for motor sport events is restricted to every three years at the Council’s discretion.

Advisory Note

That should the Council incur any additional maintenance costs as a consequence of the event then those expenses shall be recovered from the event organiser.

Crs Keltie/Collis Carried

10.4	Staff Report
10.4.1	Woodville Impounded Water Supply
10.4.1.1	The bus trip for interested residents to visit the Woodville impounded water supply went very well, and staff are thanked for arranging this event.
10.4.2	Elected Members Mileage Allowance
10.4.2.1	The 30 kilometres threshold relating to the payment of the mileage allowance to elected members for visits to the Council or Community Board office is an issue that can disadvantage rural representation.
10.4.3	Route 52
10.4.3.1	The value of improvements to Route 52 is vital for residents in that area, along with progressing the business case to the New Zealand Transport Agency to determine the scope, timing and special funding options concerning this matter.
10.4.4	Road Works Site Signage
10.4.4.1	The importance of maintaining road works site signage to ensure it is relevant and does not become a hazard is emphasised.
10.4.5	Eketahuna Town Centre Upgrade
10.4.5.1	It is likely that the relocation of the Kiwi to the Chorus building site will occur later than previously programmed for the end of May.
10.4.5.2	The Eketahuna Community Board is welcome to be involved in planning the Bridge Street intersection stage once the budget is confirmed through the adoption of the Council’s Annual Plan 2016/17.
10.4.5.3	Planting of all the town’s gardens is likely to commence in June (rather than May as previously indicated).
10.4.6	Urban Maintenance
10.4.6.1	The sweeper truck cyclic programme with a focus on maintaining areas of increased leaf fall is commended.
10.4.7	Woodville Water Supply
10.4.7.1	The water tanker has been removed from Woodville township as the water quality is back to normal.
10.4.7.2	In future if this situation occurs again it is requested that residents be given advance notice of the intention to remove the tanker prior to this happening.
10.4.8	Tararua Aquatic Community Trust
10.4.8.1	The work that the Manager Strategy and District Development is undertaking as a member of the Tararua Aquatic Community Trust is acknowledged.
10.4.8.2	Several changes have been made to the operation of this swimming pool from a compliance perspective, and these improvements enhance health and safety relative to maintaining this community facility.
10.4.8.3	Pahiatua On Track may wish to consider inviting the Manager Strategy and District Development to brief them on compliance requirements relating to a community swimming pool with regard to their discussion concerning the Pahiatua facility.
10.4.9	Pahiatua Motorhome Friendly
10.4.9.1	Pahiatua will now be included in the official listings of Motorhome Friendly Towns, with a project required to amend the standard of the dump station.
10.4.10	Palmerston North Airport Advertising
10.4.10.1	The wall at the Palmerston North Airport with the Tararua Country advertising will not be available following the move from wall banner to digital display.
10.4.10.2	To replace the existing arrangement the Tararua Business Network has been offered the opportunity to accommodate that advertising in a digital format.
10.4.10.3	Palmerston North Airport has agreed to financially support this transition, and to promote Tararua on their website ‘Fly Palmy’ and maximise opportunities working with Jetstar’s New Zealand Marketing Manager.
10.4.11	Creative Communities New Zealand
10.4.11.1	A good number of applications were received to the Creative Communities New Zealand fund, and Carole Wilton is thanked for her work to better promote the availability of this financial assistance.
10.4.12	Access way Between Wilson and Edward Streets, Pahiatua
10.4.12.1	The problem of illegal rubbish dumping in this location may need to be rectified through gating off the area if this situation persists to occur.
10.4.12.2	It appears that the culprits are local residents using the access way as a dump site, and knowing that the Council will clean it up.
10.4.13	FutureFERNS Programme
10.4.13.1	The Recreation Officer Sport Tararua is to be requested to consider the development of the FutureFERNS programme for Pahiatua.
10.4.14	*That the report from the Chief Executive dated 18 May 2016 concerning an update on key projects and items of interest to the Council (as circulated) be received.* Crs Fenemor/Johns Carried

10.5	Financial Report for the Period Ended 31 March 2016
10.5.1	The Chief Financial Officer elaborated on the Council’s financial position and performance as at 31 March 2016, and the variances to the revenue and expenditure budgets.
10.5.2	Overall the outcome is favourable, with progress made on undertaking the projects included as part of the capital expenditure budgets.
10.5.3	The Revenue Manager and the Finance and Revenue Administrator are thanked for their work to reduce the amount of outstanding overdue debts owing to the Council.
10.5.4	It is intended that a report will be presented to the Council recommending abandoned land sales relating to such properties where the rates have not been paid for many years.
10.5.5	*That the report from the Chief Financial Officer dated 19 May 2016 concerning the financial report for the period ended 31 March 2016 (as circulated) be received and the content is noted, and* *That the Council note and approve the variations in paragraph 5.1 to the capital project budgets as outlined in this report.* Crs Isaacson/Hull Carried

11. Portfolio Reports

11.1	Events
11.1.1	The following councillors spoke on events that they had attended: Cr Isaacson Community Board Executive Committee Zone 3 meeting held in Whanganui Cr Keltie Road Controlling Authorities Forum meeting held in Wellington Cr Hull Opening of the new state of the art walk-in, free flight aviary at the Pukaha Mount Bruce National Wildlife Centre Rural Health Alliance Aotearoa New Zealand Annual General Meeting held in Wellington Jackson Enterprises Southern Tararua Business Awards presentation ceremony held in Pahiatua Ngati Kahungunu Tamaki Nui a Rua iwi signing of their Treaty of Waitangi Crown settlement agreement in principle held in Dannevirke
11.2	Economic Development/Marketing
11.2.1	Cr Crispin acknowledged the good work being undertaken by the Tararua Business Network through their focus on initiatives to promote the economic development of the district.
11.3	Finance
11.3.1	Cr Crispin commended the direction and management of the Council’s finances and the overall performance to ensure a sound and prudent position is maintained.
11.4	Tararua Traverse Cycleway Project Steering Group
11.4.1	Cr Johns reported that a draft trust deed is to be prepared to establish the structural entity to undertake this project.
11.4.2	The Council made a financial contribution towards the funding of $10,000 required for this purpose.
11.4.3	A revised estimate of the project cost has been determined, and the amount is now four million dollars based on the proposed route being established to Putara.

12. Mayoral Matters

12.1	Economic Development/Marketing
12.1.1	The direction and focus of the Tararua Business Network is commended, and they will be promoting the district through their attendance at the forthcoming New Zealand National Fieldays held at the Mystery Creek Events Centre in Hamilton.
12.2	Tararua Traverse Cycleway Project Steering Group
12.2.1	Future requests to provide funding to support this project need to be considered at the time of developing the Long Term Plan budgets.
12.3	Charter of Freedom
12.3.1	The first event to be held under the New Zealand Army Charter of Freedom for the district is the horse parade in Dannevirke on 6 August 2016.
12.3.2	It is intended that the Charter of Freedom applies to the district, and the location of such future events arranged through it will rotate between Dannevirke and Pahiatua.
12.4	Ngawapurua Railway Bridge
12.4.1	Action is being taken to follow up the issue of major erosion around the pillars of the Ngawapurua railway bridge.
12.5	Change of July Council Meeting Date
12.5.1	That due to the scheduled day of the July Council meeting being in close proximity to when the Local Government New Zealand conference is held the date of that meeting be changed to 3 August 2016 (one week later than usual). Crs Keltie/Roberts Carried

13. Items not on the Agenda

13.1

Nil

There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 2.16 pm.

____________________________

Mayor

Report

Date	:	21 June 2016
To	:	Mayor and Councillors Tararua District Council
From	:	Malcolm Thomas Strategy and Policy Adviser
Subject	:	Adoption of the Food Act 2014 Fees and Charges
Item No	:	10.2

1. Reason for Report

1.1 The new Food Act 2014 (the Act) requires food premises to operate under a Food Control Plan or National Programme and has associated new fee setting requirements for food premises registration, verification and monitoring and compliance activities. Tararua District Council’s (Council) functions in relation to the Act’s Food Control Plans commenced on 1 March 2016.

1.2 The Act provides the Council with the ability to fix fees to recover the direct and indirect costs of the Council’s functions under the Act. Prior to fixing fees under the Act, the Council is required to consult on the proposed fees using the special consultative procedure of the Local Government Act 2002.

1.3 The Council consulted on three options from 4 April to 9 May 2016, with the preferred option to set fixed fees to recover some (35%) of these costs in a similar proportion to the fees currently charged under the old legislation. Council is required to consider the submissions received and decide which option to proceed with. The 2016/17 Annual Plan that Council is adopting at this meeting has the preferred option fees included in the budgets.

2. Introduction

2.1 The Food Act 2014 (the Act) received royal assent in June 2014. Currently, the Council’s fees for licensing and related activities for food service business are set in accordance with the requirements of the Food Hygiene Regulations 1974. The Council has to date set these fees annually by resolution, with the fees incorporated into the annual fees and charges document. The Food Act 2014 however requires that fees must be set using the special consultative procedure of the Local Government Act 2002.

2.2 The new Act requires food businesses to operate under a risk-based measure and has associated new fee setting requirements for food business registration, verification and monitoring and compliance activities.

2.3 Existing food premises operating under the Food Hygiene Regulations 1974 have a three year transitional period (March 2016 – March 2019) in which to move to Food Control Plans or National Programme, but new operations must operate under one of the risk-based measures from 1 March 2016. The Council has been proactive in assisting food operators to transfer to Food Control Plans under a voluntary implementation programme made available under the Food Act 1981. The Food Act 1981 will be repealed once the Food Act 2014 comes into full force on 1 March 2019.

3. Issues

3.1 Council’s Functions under the Food Act 2014

3.1.1 The commencement provisions in the Act require the Council to be ready to perform the following functions under the Act from 1 March 2016:

· Registration

Receiving and processing of applications for registration of food businesses.

· Verification

Undertake verification activities for those premises operating under a Food Control Plan.

· Compliance and monitoring activities

Undertake compliance and monitoring activities across the district.

3.1.2 Section 205(1) of the Act enables the Council, by resolution, to fix fees to recover the direct and indirect costs of any registration, verification, compliance and monitoring functions performed under the Act after consulting using the special consultative procedure of the Local Government Act 2002.

3.1.3 Section 205(5)(c) of the Act requires that fixed fees must comply with any regulations made under Section 206 of the Act. To date no regulations have been made under this section of the Act that relate to the setting of fees by territorial authorities. The Council may have to review its fees in light of any future regulations.

3.2 Setting of Fees

3.2.1 The Council has decided to set fees to recover a portion of the direct and indirect costs of its functions performed under the Act.

3.2.2 Recovering costs in this manner recognises the benefit to the direct user of the service while also recognising the public benefit for the community in relation to the functions performed.

3.2.3 This aligns with the Council’s Revenue and Financing Policy, which identifies that in funding regulatory services functions, the majority of funds should be sourced through fees with a minority funded through general rates. The Environmental Health part of Regulatory Services currently recovers 35% of costs from user charges.

3.2.4 The Council currently charges fees under the Food Hygiene Regulations 1974 to recover environmental health functions for food premises. Food premises subject to the requirements of the Act have up to three years to transition to the requirements of the Act. Until they transition to the new Act, such premises will be subject to the Council’s current fees. Fees under the Act will eventually replace the Council’s current fees under the Food Hygiene Regulations 1974 after the transitional period ends in 2019.

3.2.5 The Council has decided to set fees to recover some the costs of performing its functions from the 2016/17 year. This is to enable the Council to charge any new food premise or any food premise already operating under or wanting to transition over to the requirements of the Food Act 2014, from 1 July 2016.

3.2.6 The Council is required to take into account the criteria in Section 198(2) of the Act when fixing fees:

(a) Equity,

(b) Efficiency,

(d) Transparency

3.3 Method and Scale of Fees

3.3.1 The Council proposed the following fee structure to ensure the recovery of a proportion of the direct and indirect costs it incurs in performing this function. The new fees will come into effect on 1 July 2016. From the 2016/2017 year onwards, it is anticipated fees and charges for food business related activities under the Act will be included in the Council’s fees and charges consultation process. These proposed fees are estimated to recover 35% of the direct and indirect costs. The balance of costs will be funded through general rates.

Proposed fees

Function

Fees (inclusive of GST)

Timing of payment

Registration

Application for registration of food control plan based upon a template or model issued by MPI or a business subject to a national programme

$200 (includes up to 3 hours of processing time)

$140 per hour for every extra hour of process time

$140 payable by the applicant on application for registration

Any remainder payable within 20 working days of issue of invoice

Renewal of Registration

Application for renewal of registration

$100 fixed fee (includes up to 2 hours of processing time)

$140 per hour for every extra hour of processing time

$140 payable by the applicant on application for registration

Any remainder payable within 20 working days of issue of invoice

Amendment to Registration

Amendment to registered Food Control Plan based on a template or model issued by MPI or to registration of a business subject to a national programme

$100 fixed fee (includes up to 1 hour of process of application)

$140 per hour for every extra hour of processing the application

$140 payable by applicant on application

Any remainder payable within 20 working days of issue of invoice

Verification

Verification including site visits and compliance checks with Food Plans, and also covers any follow up verification site visits to check remedial actions/verification checks

$245 fixed fee (includes up to

2 hours of verification activity)

$140 for every additional hour of verification activity

Payable within 20 days of issue of invoice

Function

Fees (inclusive of GST)

Timing of payment

Compliance and Monitoring

· Complaint driven investigation resulting in issue of improvement notice by Food Safety Officer

· Application for review of issue of improvement notice

· Monitoring of food safety and suitability

$140 per hour

Payable within 20 days of issue of invoice

Premises Transitioning to Food Act 2014

Food hygiene registration payment will be transferred to the Food Act registration on a pro rata basis

Payable by the applicant on application for registration

4. Consultation

4.1 The Council is required to consult through a special consultative procedure as set out in the Local Government Act 2002, and it consulted on the following options:

4.1.1 Option 1

Fix fees to recover up to 35% of the full direct and indirect costs of the Council’s functions under the Food Act 2014.

This was considered the most equitable option ensuring that funding for the Council’s functions under the Act will be sourced primarily from the users or beneficiaries of those functions, but also to a lesser extent from rates and other general funding sources due to the public benefit of providing the service. This reflects the current policy and fee charges set under the old legislation.

4.1.2 Option 2

Fix fees to recover 70% of the direct and indirect costs of the Council’s functions under the Food Act 2014.

The fixed fee for verification would need to be set at $490, renewals at $200, and a registration fee of $400 introduced.

This option does not align with the Council’s existing fee structures (contained in the Long Term Plan 2015/2025) for food functions under the Food Hygiene Regulations 1974 or the Council’s Revenue and Financing Policy.

4.1.3 Option 3

Decide not to fix fees to recover the direct and indirect costs of the Council’s functions under the Food Act 2014.

This option would mean that the full cost of the Council’s functions under the Food Act 2014 would have to be recovered from rates or another funding source. This would add an estimated $57,000 (0.27%) onto the general rates.

4.1.4 Consideration of Submissions

Twelve submissions were received as follows:

No	Name of Person / Business	Option 1	Option 2	Option 3	Comment
1	Kelly / Tyle Red Sky Café	ü			Support option 1 because it is the least expensive
2	Ann Chon		ü
3	Jacqueline Lowe, Pongaroa Café			ü	It is hard enough now running a small business with all the costs
4	Justin Leck, McDonalds			ü
5	Anne Broadley, Subway Dannevirke	ü
6	Teresa deVries, New Central Motor Inn	ü
7	Philpot	ü
8	Dany Sor	ü
9	Robert Braddick, Eketahuna Golf Club	ü			Council are keeping the costs reasonable, and we believe that users should bear some of the costs rather than ratepayers bearing the full costs. As long as Council keeps their costs at a reasonable rate, they have our support.
10	Yan jun, Black Stump Café	ü
11	Jiaxin Chen	ü			Good balance between shop and Council.
12	Ken Mui, Holiday Inn Chinese Takeaways	ü
Total of 12		9	1	2

One person wished to be heard, but did not appear in person on the day of the hearing.

5. Recommendation

5.1 That the report from the Strategy and Policy Adviser dated 21 June 2016 concerning the Adoption of the Food Act 2014 Fees and Charges (as circulated) be received, and

5.2 That the submissions forwarded on the proposed fees structure relating to the Food Act 2014 be noted, and

5.3 That the Council adopt option 1 to form the basis of the fees statement under the Food Act 2014 to come into effect on 1 July 2016, being as follows:

Function

Fees (inclusive of GST)

Timing of payment

Registration

Application for registration of Food Control Plan based upon a template or model issued by MPI or a business subject to a national programme

$200 (includes up to 3 hours of processing time)

$140 per hour for every extra hour of process time

$140 payable by the applicant on application for registration

Any remainder payable within 20 working days of issue of invoice

Renewal of Registration

Application for renewal of registration

$100 fixed fee (includes up to 2 hours of processing time)

$140 per hour for every extra hour of processing time

$140 payable by the applicant on application for registration

Any remainder payable within 20 working days of issue of invoice

Amendment to Registration

Amendment to registered Food Control Plan based on a template or model issued by MPI or to registration of a business subject to a national programme

$100 fixed fee (includes up to 1 hour of process of application)

$140 per hour for every extra hour of processing the application

$140 payable by applicant on application

Any remainder payable within 20 working days of issue of invoice

Verification

Verification including site visits and compliance checks with Food Plans, and also covers any follow up verification site visits to check remedial actions/ verification checks

$245 fixed fee (includes up to

2 hours of verification activity)

$140 for every additional hour of verification activity

Payable within 20 days of issue of invoice

Function

Fees (inclusive of GST)

Timing of payment

Compliance and monitoring

· Complaint driven investigation resulting in issue of improvement notice by Food Safety Officer

· Application for review of issue of improvement notice

· Monitoring of food safety and suitability

$140 per hour

Payable within 20 days of issue of invoice

Premises Transitioning to Food Act 2014

Food hygiene registration payment will be transferred to the Food Act registration on a pro rata basis

Payable by the applicant on application for registration

Attachments

Nil.

Report

Date	:	22 June 2016
To	:	Mayor and Councillors Tararua District Council
From	:	Blair King Chief Executive
Subject	:	Staff Report for June 2016 Council Meeting
Item No	:	10.11

1. Reason for the Report

This report is to update Councillors on key projects and items of interest for the period from 18 May 2016 to 22 June 2016.

Key Points

2. 2016-17 Capital Programme and Significant Projects

On 22 and 23 June, project staff and the three elected members of Council’s Audit and Risk Committee worked through project documents relating to 9 of the 16 key projects in 2016-17. The 16 that will be next year’s project control sheet are:

· Earthquake prone building upgrade (Pahiatua Council Chamber) $380k

· Stormwater Management (modelling then construction) $800k

· Eketahuna Wastewater Treatment Plant $810k

· Woodville Impounded Water Supply construction ($2m including design and consenting)

· Pongaroa Wastewater Treatment $159k

· Three year details forecast pipe renewal programme

· Authority replacement

· Long Term Plan 2018-28

· Dannevirke Wastewater Pond lining completion

· Renewal of Resource Consents for wastewater plants

· Woodville Library, Service Centre, i-SITE and public toilets $274k

· Pongaroa Water Supply – MOH subsidised

· Pahiatua Pool concept and design utilising $500K seed funding

· Reserve Management Plan deferred from 2015-16

· Pahiatua Mainstreet upgrade design

· Cabins or Toilets at Eketahuna Campground

3. Letter attached from Minister of Local Government

Following a meeting between the regional Mayors/Chair and CE’s with the Minister of Local Government on 20 April, he has sent us the letter attached. This outlines his views on the proposed encouragement of regional CCO’s for water, roading, services such as Building Consents and similar. Although the meeting was worthwhile, shortly after, we received what is known as a Draft Regional Snapshot prepared by the Department of Internal Affairs. This Snapshop appears to cherry-pick published metrics to create a picture supporting the need for regionalisation of services. Local Government New Zealand is talking to Department of Internal Affairs to ensure this messaging is accurate, and aligns with that of other Government agencies such as the NZ Transport Agency.

4. Health and Safety Update under 4 April Legislation

Nearly 90 representatives of contractors (small and large PCBU’s – Person Conducting a Business or Undertaking), met with staff in two sessions on 16 June to discuss and coordinate our respective Workplace safety policies. Feedback was positive on the help this was to PCBU’s (mainly smaller sole operators) to understand the requirements and update their documented controls to manage key risks.

No near misses or incidents have been reported in the month since the last report.

One of the key risks discussed was around workers attending sites one-up. We have arranged for locator beacons for those staff consistently doing this task, and also track key vehicles such as Building Officers, Regulatory Enforcement staff, and others as needed in the fleet with a GPS system known as E-Road.

5. Human Resources

We welcome Kudzai Mvere to the Strategy & District Development Team for a fixed term period of 12 months. Kudzai was selected from 18 applicants for the Land Information Assistant vacancy. Kudzai will also be assisting the Records & Information team on a part-time basis.

With Tamara Jones resigning in May 2016, advertising for two Records & Information Assistants commenced in May. The additional role is fixed term to cover Malia Hema who will commence parental leave in August 2016. We received 53 applications in total; nine interviews have taken place with the final outcome to be advised in the next report.

Revised position descriptions are coming in thick and fast as we prepare for the next round of annual reviews.

Activity Reports

Tararua Alliance

6. Executive Summary

The focus for May has been continuing and completing several projects before the end of the financial year. Work has continued on the Eketahuna Main Street upgrade, Saddle Road, car park construction and sealing for the assets group and several of the remaining emergency works reinstatement projects.

The maintenance teams are undertaking pre-reseal repairs for the 2016/17 reseal sites. This includes drainage work and pavement repairs. This work is a result of completing the additional 12 km of reseals this season. The team advanced the 12 km of reseals from the 2016/17 into this financial year as a result of the reduced bitumen costs. This has meant that the team has had to supplement next year’s reseal programme with additional sites that require pre-reseal repairs before sealing. The key focus over the next few months is completing these repairs for resealing to take place in November 2017.

The Saddle Road project is now beginning to slow down for the winter months. The key achievement in May was the sealing of the lower section on site 5 of the Saddle Road. This means that all of the sealing has been completed before winter, which is a great result. The teams are now working on some of the non-weather related activities before disestablishing for the winter. Stringfellows will continue to maintain the Saddle Road over the winter months.

The teams have faced some challenging weather conditions during the Eketahuna Main Street Upgrade project. This has delayed several areas of the project and the teams are working hard to have this project completed by the end of the financial year. Work is nearing completion at the Chorus site and we are awaiting the placement of the rocks and finishing the fencing before the Kiwi is shifted into place. Work is also continuing on the War Memorial site. Due to the risk to quality and cost, the team have decided to postpone the Bridge Street Intersection work until next season due to the adverse weather conditions.

The construction crews have been working on several projects for the Assets Group. These include the Wai Splash Car Park, Pongaroa Car Park and the Woodville Camping Ground development. Once again, the work has been affected by the adverse weather and the teams are working hard to get these projects completed and sealed prior to winter.

Work is well underway on the reinstatement work on River Road, Route 52 and Castlehill Road all significantly affected in last year’s flooding event. These sites are combinations of retaining walls, bench and fill operations, rock placement and guardrail works. These sites are all expected to be completed by the end of June.

Outside of the physical works, the key focus of the Alliance is finalising plans for next year’s renewals projects. This includes both rehabilitations and reseals. The plan is to have all of the survey, design and pre-construction planning completed over the winter months so that the works crews can begin as soon as the weather permits. Key activities for next month will be developing the Target Cost Estimate for 2016/17 and aligning this to the Council and NZTA approved budgets.

One of the key successes over the past 11 months has been the Alliance Health & Safety record. We have had no significant incidents or accidents this financial year and the attitude towards zero harm has been very good. With the new Health & Safety legislation now coming into force the Alliance has undertaken several specifically designed workshops and presentations designed to educate and train the staff. We have rolled out the new Drug & Alcohol policy and Personal Protective Equipment (PPE) requirements in the last month and this has been well received.

7. Planning

The key focus of the Planning Team is on validating and finalising the 2016/2017 Forward Works Programme for Maintenance and Renewals. Several meetings have been held with the various teams and a Pavement Renewal Strategy guideline has been produced. This guideline states the responsibilities, and allocates staff to undertake specific tasks to complete our renewal programme. This has been aimed predominately at Pavement Rehabilitation but also includes the Reseal activities.

The Planning Team has met with Paul Murphy from NZTA to discuss options around repairing a small damaged section of rock wall on Coast Road, Akitio. This section is located approximately 100m from the rock wall repair that was undertaken last year. Several tomos have appeared with the swell undermining the old rock wall. Discussion has centred on making an application to place rock along the full 300m length, to give more security to the road edge, rather than isolated repairs. NZTA has indicated that we need to undertake a Business Case Study to apply for funding under the category of Preventative Maintenance.

The Alliance has also highlighted the pavement issues on Route 52 to NZTA. We have discussed developing a specific business case and strategy to apply for separate project funding to undertake pavement renewals on several sections of this road. Once completed, the business case will be submitted to both NZTA and TDC for discussion and review.

With the end of the financial year looming, the Alliance has been focussed on updating information for the renewal and development projects for pavement rehabilitation, reseals and minor improvements for capitalisation and valuation purposes. The Alliance is also looking at capitalising several of the flood damage sites as renewal projects.

Other key activities undertaken for May include:

· Developing a Three Waters test database that has been implemented in Assetic. This is read only until we do the final migration with financial data but serves as a useful lookup and attribute analysis tool.

· Three Waters Fuse requirements have been completed ready for implementation in September after the Assetic implementation has been completed.

· Capitalisation to end of April has been completed and training on SPNAM done to enable the Alliance Asset team to do the capitalisation in SPNAM for Roading and Three Waters for the 2015/16 financial year.

· Data work has been updated in RAMM for surfacing as-builts and traffic count data, as well as treatment lengths to match the confirmed 2016/17 renewals programme.

· Continued focus on Fuse All Faults data and how this information aligns with the confirmed reseal sites.

Pavement Rehabilitation sites for 2016-17 have been identified and prioritised. These will now undergo pre-construction testing to determine the repair methodology. Once this is complete, the design teams will undertake survey and design on the sites in preparation for next construction season. Roads identified to date include:

Road	Tentative RPs (m)
Carlson St	186 - 300
Swinburn St	230 - 583
Waterloo St	0 - 285
Mangahao Rd	0 - 730
Pukemiku Rd	10 - 130
Tataramoa Rd	2600 - 4050
Maunga Rd	2220 - 2370
Ormondville – Te Uri Rd	12630 - 13120
Ormondville – Te Uri Rd	13650 - 14310
Weber Rd	15000 - 15560

Delivery

8. General Maintenance

Work is programmed for the month of June around the district to complete sign maintenance installation, minor maintenance, and pavement and drainage repairs. High vegetation work is also programmed on the arterial routes throughout the district. The change in weather conditions has increased some activities, such as clearing of slips and trees, along with some dropout repairs that have occurred due to the saturation of the soils throughout the network. Dropouts and slumps on the R52-63 section between Weber and Wimbledon have resulted in necessary and urgent repairs (AC levelling) to make the pavement safe until permanent repairs can be undertaken.

9. Sealed Pavement Maintenance

The teams are working towards finalising the 2016/17 pre-reseal repair programmes for internal approval and commencement of physical work; the pavement crew have been working on car park renewal and maintenance projects for the Council Assets team. There are quite large quantities of pre-reseal repairs to be completed on the additional roads added to the reseal programme this year. This is a result of bringing the additional 12km of reseals forward into the 2015/16 season. This work will continue over the winter months.

10. Unsealed Pavement Maintenance

Maintenance metal is being applied to the unsealed roads in a planned approach via CRMs, feedback from Network Inspectors, patrolmen and the grader operators. Several roads programmed for the month of June are below:

Coast Road	Ngapaeruru Road
Speedy Road	Tautane Road
Rakautatahi Road	Range Road (A)

The maintenance graders have a full programme of work ahead of them for June. Several roads programmed for the month of June include:

Range Road	Swinburn Street
Manuhara Road	Tamaki East Road
Tawera Road	Surrydale Road
Waitahora Road	Towai Road

11. Emergency Works

All the flood damage sites identified in the 2015/16 season are nearing completion. Work is underway on River Road, Route 52 93 section, and Castlehill Road. These sites are scheduled to be finished before the end of the financial year.

We have also identified three new flood damage sites on Waitahora Road, Coast Road (Akitio), and Kaitawa Road. Work is underway obtaining resource consents and applying for funding with NZTA to undertake permanent repairs on these sites.

12. Pavement Rehabilitation

The 2015/16 pavement rehabilitation programme has now been 100% completed on time, on budget and with no zero harm issues to report. The team is now finalising as-built records; these will be completed by the end of the current financial year.

The team will now shift their focus to the planning phase for the 2016/17 rehabilitation programme, with an emphasis on using our learnings from the current season and applying them to the next.

13. Pavement Reseals

The 2015/16 pavement reseals have been 100% completed on-time, under budget and with no zero harm issues to report; the team are now shifting their focus to the planning phase for the 2016/17 reseal programme.

14. Urban Maintenance/Construction

Street Sweeping is being undertaken on a cyclic basis and the focus has been on the heavy leaf fall areas throughout the urban network. General maintenance activities are completed as and when required, and the work teams are responding to CRMs.

The employment of our new urban maintenance general hand has shown significant improvement across our urban maintenance environment. This has benefited the Alliance with a reduction in CRMs received for litter.

15. Eketahuna Main Street Upgrade

The majority of the site work has been completed. The focus is now on completing the memorial hall work.

The team are waiting on suppliers of the new street lights, rubbish bins and the final signs and bollards. These will be installed as soon as they arrive from the suppliers.

The upgrade on Bridge Street has been postponed until September 2016, due to current weather patterns slowing down progress.

16. Wai Splash Car Park

Work has continued at the Wai Splash car park, however the work has been hindered by the adverse weather. Work completed in May includes:

· Installation of new plate crossing of the main entrance

· Removal of vegetation and secondary vehicle crossing to increase car park availability

· Completion of stabilising repairs to the main car park

Compaction testing has highlighted some soft areas that have required digging out. These were mainly in areas outside of the traffic lanes that were found to have insufficient pavement thickness. Once the dig outs are complete, the site will be ready for chip sealing, with the AC overlay to follow.

Wai Splash Plate Crossing & Entrance

Wai Splash Plate Pavement Stabilising

17. Saddle Road

Although work has been slowed by the inclement weather the teams have still managed to prepare and seal the section on site 5. This means that all pavement sections on the Saddle Road are sealed for the winter months.

Works during May focused on completing site No.5.

Site 5 works included;

· Preparing for sealing of lower portion of site 5

· Pouring of remaining kerb and channel

· Completing drainage details

· Completing landscaping and grassing

· Completing fencing

Planned works for June include;

· Winter maintenance across whole of Saddle Road

· Dis-establishment for winter

Stringfellows will continue to work on several of the minor activities on site over the next month that are not reliant on good weather. Once these are complete the site will be dis-established for the winter months.

Survey & Design work will also continue over the winter months in anticipation for the pavement overlay sites for next season.

Site 5 - Lower-section Pre-seal

18. Water & Waste Water Reticulation

Work continues on reacting to CRMs. For May the teams responded to:

· Water Faults attended 43

· Wastewater 12

19. Completed Work Programme for May

· Cut in Dublin Street Watermain.

· Sewer Renewal - Princess Street - Dannevirke – All pipe laying has been completed, the seal reinstatement is programmed for the week of 20 June.

· Installation of the chamber to house the new screen at Woodville Wastewater Plant.

20. Forward Work Programme for June

· Cut in Tyndall Street watermain – we are having trouble isolating the watermain in and around the Tyndall / George Streets area and continue to look for valving to enable the cut in to proceed.

· London Street watermain renewal - the main line has been laid and we are currently working on the laterals

· Carlson Street - sewer renewal and two spot repairs identified by the CCTV as above.

· Cut out delaminating pipework at Woodville Water treatment plant.

Dublin St Watermain Cut-in

Wastewater Screen Chamber Installed at Woodville Wastewater Plant

21. CCTV Camera

The following streets’ pipework were CCTV surveyed and rated during May:

Gibson Street	Condition good
Windsor Street	Cracked
Tennyson Street	Holed top end
Claudius Street	Cracked
Barraud Street	Good (PVC)
Gertrude Street	Cracked
Manila Street	Good
Christian Street	Average
Carlson Street	South end, no top in pipe. We are renewing this section 15/6/16
Otanga Street	Good
Ruahine Street	Good

22. Infiltration Checks

Bengston Street
Macara Street
Olsen Street
Newman Street
Carter Street

23. Forward Planned CCTV Surveys

Tennyson Street
Claudius Street
Barraud Street	(Denmark - Waterloo)
Allen Street
Thyra Street
Burns Street
Gertrude Street

The water and wastewater teams have been working with TDC Assets department to develop and confirm the 2016-17 Forward Works Programme for the renewal projects. The teams have identified the high priority water and wastewater renewals, which have now been priced and will be programmed for next financial year.

There have been ongoing issues with the wastewater main running through the main street of Pahiatua. This has been cleared with a jetting unit, in conjunction with a vacuum tanker, to remove stones from the pipe. The section was then inspected using the CCTV unit. Garth identified that the pipeline is in poor condition, has root intrusion in many of its joints and also lateral cracking in places. We have now engaged PNCC to undertake some root cutting on this site. Once completed, we will camera the pipe again to ascertain condition and what course of action is to be undertaken.

Performance

24. Financial Performance

Financial reports for work completed May 2016:

The Alliance budgets are on track for the 2015/2016 financial year.

The sealed pavement budget is on track for the remaining few months of the financial year. Pavement repairs on Route 52 may result in a slight overspend, however any additional budget will be brought forward from next year’s allocated budget.

The resealing projects are now complete. Underspend is a result of reduced costs in bitumen for the 2015/2016 season. An additional 12km of reseals were completed as a result of these savings.

The rehabilitation projects are now complete. Slight overspend has been offset by the surplus in the reseal budget.

Minor safety projects are now complete. Overspend has also been offset by reduction in renewals budgets.

25. Corridor Access Request Management System

The new corridor access system is in place and working well. Over the last month, it has highlighted that there are other contractors working on the network and they have been prompted to submit a traffic management plan to undertake their requested operation safely.

During the month of May, forty one Before U Dig applications were received and processed. During May, twelve traffic management plan applications were received; all of these were approved.

26. Customer Feedback

The CRM completion rate and feedback scores continue to trend well Results in May have improved on the previous month to 4.36 out of 5.

27. Response Times

CRM response times are trending well. Results for May are tracking at 1.22 days to respond versus a target of five days.

28. Traffic Management

During the month of May, five sites were audited, with all being compliant. All sites had minor improvements needed, which were addressed during the time of the audit.

29. Performance Framework KRAs & KPIs

The Alliance Performance framework is being embedded into the Alliance, and the majority of the KRAs and KPIs are now being measured.

30. Key Performance Framework Results

SBOs completed increased for the month of May to a more acceptable level.

The Alliance had one medically treated injury for May. There was no lost time injury and the staff member was allocated light duties.

97% of all CRMs were responded to within the required time frame for the month of May.

The completion time continues to trend well to stay within the five-day time frame.

During May a 10% CRM survey was undertaken; from the results there has been an improvement in the communication back to the informant, which is pleasing to see.

One CRM was not completed by month end in May.

Four Alliance sites were audited over the month of May, with one site being non-compliant; this site was made compliant the same day.

One non-Alliance site was audited during May; this site needed minor sign adjustments to meet a high standard. Further communication was had with the company Health and Safety representative, in which they carried out further inspections on this site.

Assets Group

31. Executive Summary

The focus for June has been on completing the 2015/2016 projects and preparing for new projects. The on-off weather has not helped, with a number of projects delayed by weather conditions, including relining of the Woodville wastewater pond, the excavation of the Pahiatua tank foundation, the division of the Dannevirke number one wastewater pond and the Woodville camping ground upgrade.

A highlight this month has been the issue of the consent for the Norsewood wastewater plant, which was issued on 17 June. This comes after weeks of work by Council and Horizons staff. The new consent is for a period of two years, which gives Council ample time to collect and analyse data from the new clarifier and tephra set-up to inform an application for a longer-term consent.

On 15 June Council staff and Councillor Collis attended a pre-hearing for the Pahiatua and Eketahuna wastewater consent applications. The facilitated session enabled Council and the submitters to discuss the issues between them in a ‘without prejudice setting’. A good discussion took place and a possible pathway is forming between the parties to reach agreement on consent conditions. A second meeting will be held in August.

Work on dividing the Dannevirke wastewater pond into three ponds has now halted due to the weather. The wall formation has been hampered by the rain that has left the building material wet and difficult to compact to the level needed. A decision was made at the end of the second week in June to cease work to avoid cost escalation due to having to rework the material. The cost to complete is now being calculated based on a drone survey of the metal remaining in the pond and the development of the wall in better weather conditions. No date for restart has been decided at this time. Council has kept Horizons staff informed of the risks and mitigation measures in place to manage sewage inflow throughout the wetter months with one pond out of action.

Staff have been working with contractors to ensure that all suppliers and Council work sites meet the provisions of the Health and Safety legislation. This has involved reviewing contract provisions, ensuring we have copies of all suppliers Health and Safety documentation, as well as the ongoing assessment of work sites.

Solid Waste

32. Zero Waste Education

Council staff are in the process of negotiating a new contract with Zero Waste Education.

Utilities

Water Supplies

33. General

In general things have quieted down in the water area as demand drops off and river levels rise. Staff are now working on the winter maintenance programme. The health management plan for each scheme are also being updated.

34. Woodville

Woodville water is back to normal following severe algae problems in April/May that resulted in taste and odour issues.

35. Pahiatua

Work has commenced on site with this project. The ground has been cleared and the site levelled. Compaction for the foundation is complete. The location of the pipework has also been confirmed on site. The consultant is now awaiting receipt of the foundation designs from the tank company so that he can prepare and lodge the building consent application.

The next steps are to prepare documents and tender for the foundation construction. To date this project has slipped by two weeks largely due to the weather conditions on site. At this stage there is no impact on the forecast project completion date, which is largely determined by the tank delivery date.

36. Dannevirke Treatment Plant

Construction is well underway at this site. The building poles are up, a section of framing and cladding complete and the slab partially poured. A large job was the development of the sump which will house the two pumps.

One variation has occurred to date, with the discovery of a large section of concrete below one of the poles for the shed. This took two days to remove. Filtec is due on site on 27 June to begin installing the pumps, UV and associated pipe work.

Wastewater

37. MfE - Dannevirke

As reported to Council in May, the design of the number one pond required modification to ensure that the existing wall between Pond 1 and Pond 2 did not trigger the categorisation of the pond when complete, as a large dam under the provisions of the Building Act due to wall ehight and pond volume.

The modification is ensuring there are three standalone ponds, similar to how ponds three and four are seperated. The two smaller ponds will be at a lower level than the main pond. Work commenced on the formation of the wall betwene these ponds using existing metal from within the pond, which was to be removed to deepen the pond.

The cost to complete is being calculated based on the metals remaining in the pond and the development of the wall in better weather conditions. No date for restart has been decided at this time. The contractor is continuing to work on developing the batters around the pond, completion of the septic tank receiving area and tidying up the site. It is estimated this will take two weeks.

Horizons have been advised of the situation and Council staff are comfortable that at this stage the risks associated with having the large pond out of the system for the wetter months can be managed. There is an expected increase in operating costs associated with the treatment of wastewater during this period. With colder weather the level of biological de-nitrification in the ponds falls and, combined with less contact time in the ponds, the level of nitrogen in the effluent reaching the filtration plant is expected to be higher than if Pond 1 was in operation.

38. MfE Projects – Woodville

The wet weather over the last month has played havoc with the relining project, with various delays due to either water surrounding or in the pond or high winds forecast. Viking was on site in the third week of June and completed three days work. It is forecast that they have another three or four days to go, if they can get a break of fine weather.

39. MfE Projects - Pahiatua

With the plant completed and fully operational, sampling is occurring twice a week to test the quality of treated effluent at each stage of the treatment process. This will enable us to build research to support the ongoing operation of the plant and our resource consent application. This data will also test the validity of using this treatment process at other plants.

Results to date are very promising.

Property

Housing for the Elderly

40. Occupancy

76 flats are presently occupied, there are currently 6 vacant flats, which are:

Aften Court, Dannevirke	2 flats vacant	34, 152 days
Ballarat Court, Dannevirke	2 flats vacant	204, 263 days
Elsinore Court, Dannevirke	1 flat vacant	30 days
Burns Street, Dannevirke	1 flat vacant	13 days

Camping Grounds

41. Bookings

	May 2016	May 2015	% Change
Dannevirke	274	285	4% drop
Pahiatua	201	573	280% drop
Woodville	133	53	60% increase
Eketahuna	276	307	11% drop

42. Woodville

The upgrade to the Woodville camping ground has progressed well, despite hold ups due to weather conditions. All the drainage has been laid, the power ducts are in place, and driveway and campervan hardstands have been formed. Work is currently underway on levelling the area between the existing community hall carpark and the grassed area, to enable it to be sealed. Fencing and boundary planting will then occur. Levelling and re-grassing of the site will be weather dependent, but if need be, the grassed area can be cordoned off shortly to enable campers to start to use the camping ground.

The project budget will not be fully expended at year-end, and the camping ground liaison group has been asked to prioritise options for the use of the remaining funds.

Parks and Reserves

43. Pahiatua Old Sale Yard Site

Work has commenced on the installation of the new skate park.

44. Mangatainoka Domain

One tender for the grazing of the Mangatainoka Domain was received. This tender has been sent to the Mangatainoka Domain Board for their consideration and recommendation to Council.

45. Woodville Domain Board

A report is on the agenda for the June meeting of Council regarding the renewal of a lease with the Woodville Clay Target Club Inc for Domain Board land on Dodd Road, Woodville. The report seeks Council direction on the level of rental payable.

46. Eketahuna Playground

The Alliance has now completed site drainage work. With the ground now being so wet it was agreed the laying of the matting will be held off until ground conditions are more suitable.

Cemeteries

47. Dannevirke

A row of trees between the present lawn area and the undeveloped block of land has recently been removed. This is to enable the development of the last two berms, which should provide an adequate number of plots for the next 2-3 years. Planning will commence early in 2016/2017 for contouring the slope between the existing cemetery and the cemetery extension, and the development of a carpark and pedestrian access to service the two areas.

48. Woodville

All planting at the Woodville Pinfold Road Cemetery has now been completed. The most recent planting is around the old single grave near the entrance and the planter boxes in front of the trellis in the still born area.

49. Pahiatua

The Pahiatua on Track Inc Committee have endorsed the concept plan for the stillborn area and work on site has commenced. The monument has been ordered and the fence is being erected. The ground work on the sealed area is due to start around 20 June 2016.

The hedge at the back of the cemetery has been trimmed and several trees have been removed. These will be replanted as soon as practicable.

Public Toilets

50. Dannevirke Sports Centre Toilet Upgrade

This project is now complete.

Community Buildings

51. Dannevirke Town Hall

Five of the wooden lighting bars located above the stage have been replaced with aluminium bars as part of health and safety awareness.

Strategy and District Development

52. Pahiatua Railcar Society

The Society has asked for Council involvement in support for their case to re-negotiate leased land sites through the district from KiwiRail. This follows KiwiRail’s intention to standardise their leases across the country and to attempt to change lease values to those based on market. In some instances, these increases are unsustainable for a volunteer organisation. The Pahiatua Railcar Society note that they act to bring tourism to the District by way of special events. Their concern is that a number of sites are not economic and may need to be abandoned. There is therefore potential for abandoned buildings to become derelict while also having no place to house, restore and protect historical rail artefacts, engines and carriages.

53. Bluff Road

Legal advice has been received on options to remedy the illegal buildings on road reserve at 231 Bluff Road, Woodville. These options are to be presented for consideration by the owners, Mr and Mrs Brass.

54. Infracon Update

IRD has not yet processed the final small GST claim filed in April 2016. The final Liquidators report and automatic striking out process follows automatically once the GST refund is received.

55. Carnegie Centre

There is a proposal for the Carnegie Centre Incorporated Society to be wound up at the next AGM on 28 June 2016.

If the members agrees that the Society be wound up, assurance is being sought that Tararua Community Youth Services Inc. carry over the lease of the building until at least the expiry in June 2017.

Of further note is that the building has been assessed as being earthquake prone and this rating is very unlikely to change from any new regulation.

56. Tararua Aquatic Community Trust

Pool usage numbers over the past two months have been low. A number of reasons have been contributing to this: the start of winter, a period of school holidays with no swim school operating, carpark alterations and power outages. Power fluctuations in the line resulted in 10 flood lights blowing over a period of two weeks during late May. Six of these were repaired to achieve minimum interim lighting. It is hoped that completion of the carpark, improvements to pool cleaning, lighting and warm air to the shower rooms will attract people back over the coming months.

57. Software Upgrades

The Civica Authority annual software upgrade was unable to proceed due to software not achieving our minimum requirements – essentially the bank load process was not operational. A new attempt will take place at the next window of opportunity in October/November 2016.

The Records Manager software and Kotui (Library) are operating well and achieving expectations.

58. CCTV Systems

Council is now operating an expanded and networked CCTV system at the Dannevirke Administration Building. As with a number of other sites, the cameras are performing a blend of public (NZ Police accessible) CCTV and Council staff/asset protection.

59. Lease of Land

A telecommunications company has approached Council to lease 1.2 square metres of Council freehold land in Gordon Street, Dannevirke for installation of a cabinet “plinth”. This is capable of being placed next to the Vocus (formerly FX Networks) point of presence in an un-obtrusive location.

The lease requested is for a 10 year +10 year period. This area has been identified for (necessary) landscaping and some of the funds generated may be able to be reinvested into the area with support of the Community Board.

While some details remain confidential and subject to negotiation, Council has maintained a supportive party to developments in the telecommunications industry.

Economic Development and Communications

60. Regional Collaboration: Special Meeting

The group called a special meeting in order to develop an action plan and proposal to progress the “Growing Business Enabler” from the Manawatu/Whanganui Regional Growth Study (RGS).

The key being that we collaborate to achieve a region-wide effort that will make a step change in developing the capability of small-medium enterprises (SME’s) in the business sectors as identified in the RGS.

61. New Zealand Motor Caravan Association: Motorhome Friendly Towns

Tararua is recognised as embracing motorhome friendly opportunities and now another town, Pahiatua, has been added to the list of towns in Tararua that are Motorhome Friendly.

On 1 June, Pahiatua was officially recognised by the New Zealand Motorhome Caravan Association for its efforts to provide excellent facilities for motorhome travellers. This took place as a ceremony and formal presentation to Mayor Roly Ellis in the Pahiatua Council Chambers.

Pahiatua’s accreditation is a win-win, as it provides members of the motorhome network with confidence in the destination, and is likely to mean more visitors and longer stays.

Accreditation as a Motorhome Friendly Town recognises that Pahiatua provides a set of amenities and services that guarantee motorhome travellers a warm welcome and an enjoyable visit. Motorhome travellers may camp free, but they generally stay longer and make a significant economic contribution to our towns and have a flow on effect to our district.

62. Business Breakfast Workshop (19 May 2016)

A business breakfast workshop was held on 19 May 2016 at the Dannevirke Services and Citizens Club – the focus of the workshop was ‘Managing the Transitions of Youth into the Workforce’ and ‘Making Health and Safety in the Workplace work for you: debunking myths about the new Health and Safety regime’.

This was run by the Dannevirke and Pahiatua Chambers of Commerce, in association with the Tararua Youth Guarantee Community Partnership and the Tararua Business Network.

63. Top Places to Live Down Under

We have been fortunate to secure a two-page spread in the annual 36 page “Top Places to Live Down Under” supplement, focusing on regions of Australia and New Zealand that are looking to attract skilled migrants, yet less well known to those in the UK who may not have visited Australia or New Zealand before.

The audience reading this will be UK migrants looking to select the best area for them and their family’s new life. These will be migrant families with the right skills to help cover employment needs, local economic growth and future prosperity.

24,000 copies of the “Top Places to Live” will be printed; 20,000 bagged with Issue 132 of the Australia and New Zealand magazine on the news-stands (the only magazine about New Zealand in the UK, cover price £3.99, on sale 7 July). There will also be an additional print run in October for distribution at the ‘Down Under Live’ expos - the UK's number one emigration event, which usually reaches 3000 average attendance.

Example issue of Australia and New Zealand magazine: http://bit.ly/1O5rGP1

More information about the Down Under Live expos: http://www.downunderlive.co.uk

64. GO! Project: Hazelnut Workshop (30 May)

We are very proud to be able to realise the next stage of work for Hazelnut Commercialisation, which is the result of a study; enabled by the Ministry for Primary Industries (MPI) Sustainable Farming Fund (SFF). This project has assembled a guide to growing hazelnuts commercially in New Zealand, adding to information on hazelnut pollination and nut quality provided by previous SFF projects.

We have been working with Murray Redpath, Chairman of Hazelnut Growers Association New Zealand (HGANZ), MPI, and Tree Crops Association of New Zealand to produce, and link landowners to commercial information that is accessed digitally.

Additionally, we have held a workshop in Dannevirke on 30 May 2016, with over 30 attendees. We were very pleased with the turnout and feedback received since.

65. GO! Project: Feijoa Fielday & Workshop (11 June)

With Feijoa being the first grower-led group established as a result of the GO! Project, it is timely to provide an update on this group’s progress.

Gerry Parker, a Pahiatua landowner, today has 750 Feijoa trees on his 3.3ha property, with a further 250 soon to arrive and that are ready for planting.

With the support of the Tararua Business Network, and the Tararua GO! Project, on Monday 11 July, Gerry and Dannevirke Feijoa grower, Richard Emery, will help host a Feijoa Fielday and Workshop. The purpose of the event is to expand grower-led initiatives and maximise commercial opportunities for the benefit of local growers.

Visitors will have the opportunity to chat with Gerry as they are shown around his property, before visiting Richard’s orchard. This will be followed by lunch at the Tararua Business Network in Dannevirke.

The afternoon workshop will include some notable guest speakers, including Ron Bailey, Past President of Avocado Growers Association of New Zealand, who will talk on establishing a ‘Grower-Led Marketing Strategy’. Andrew West, Senior Lecturer Massey Institute of Food Science and Technology will discuss ‘What is Massey Doing with Feijoa Now and Possibilities in the Future’, followed by Todd Abrahams, Managing Director Pole to Pole Fresh Limited who will talk about ‘Exporting Opportunities’.

For more information, go to:

http://www.eventfinda.co.nz/2016/feijoa-fielday-workshop/dannevirke

66. Tararua Business Network - Use of Facilities (2015/16)

The Tararua Business Network Training/Seminar and Board Rooms continue to be utilised by the following organisations:

§ Sport Manawatu

§ Dannevirke Chamber of Commerce

§ Vision Manawatu – Business Consultations

§ Infometrics – Economic Statistics Training

§ PGG Wrightson

§ Local Business Meetings

§ Regional Collaboration Meeting – Manawatu-Wanganui Region

§ Budget Advice Services

§ Business Assistance Meetings

§ Community Projects x 3

§ Manawatu Standard

§ Workbridge - 5 daily sessions

§ Food Control Session with district businesses

§ Service IQ – Training Provider

This month, Workbridge have used our facility to offer their service to residents in our district. Workbridge are a specialist employment service that work with people with all types of disability, injury or illness. They recognise and strengthen ability rather than focusing on disability and this means the people they promote for a vacancy will have the necessary skills and attitudes for the job.

67. Business Support Services

§ New Business Support

We have been approached for support by three new businesses this month, who were all linked to training through the IRD and marketing support. This also included providing an array of support to a rural client with a tourism idea, coordinating and hosting meetings for project planning in conjunction with our Regulatory Services Team, as well as connections to our national networks.

§ Existing Business Support

Vision Manawatu continue to work with local businesses, through Business Mentors NZ and the NZTE capability voucher scheme. We are exploring a project with a local business, connecting local food producers to a new sales channel.

§ Incubation Room

Alan Williams is now working from our Incubation Office and we have been working alongside him to develop a programme of support and development opportunities through our business partners at Vision Manawatu and BCC. Alan is in the formative stages of starting his software development business and is conducting market analysis of his ideas in our district, by being introduced to local business leaders.

§ Business Training

The first ‘Introduction to Business Seminar’ delivered by the Inland Revenue Department (IRD) in Pahiatua was well attended. The IRD were delighted with the attendance and the facility. The next GST workshop in Pahiatua is on 22 June 2016 and bookings are going well.

68. Meeting: Regional Communication Network

We attended the regional communication meeting held at UCOL recently. These meetings are held to encourage regional communication teams to work together. The keynote speaker at this event was Manawatu Standard and the focus was on print linking to digital marketing.

69. Presentation: Palmerston North Boys High School

Every year we present to the Year 11 Geography Students from Palmerston North Boys High School in Woodville as part of their annual field trip. Angela Rule did our presentation to 60 students regarding the economic and social impact on the Tararua District when the Te Apiti Manawatu Gorge suffers road closures.

70. Talking Tararua Digital Newsletter

The May/June issue of Talking Tararua is now live and available to view online by visiting http://talkingtararua.buzzit.co.nz – this issue includes the following articles and stories:

§ Continued Growth in Tararua is a “Positive Trend”

§ Hazelnut: A Potentially Viable Land Use Alternative

§ Eketahuna Town Upgrade Well Underway

§ Keeping Safe When Camping’

§ Council Snippets and Reminders

§ Want to Grow Your Business?

§ More Than Gumboots and Checkered Shirts

§ Get Out and About

Want to subscribe? Go to: http://talkingtararua.buzzit.co.nz/subscribe/

71. Local Elections 2016

The communications team has been assisting the Electoral Officer with the implementation of the Local Government New Zealand (LGNZ) ten-month campaign Vote2016 (or #Vote16NZ) which aims to lift voter numbers above 50 per cent nationally for the first time since 1998.

The campaign also encourages citizens with strong leadership qualities and a passion for their community to consider standing as candidates themselves.

A communications schedule has been developed and we have begun disseminating information for both voters and candidates.

As at 16 June, the following communications have been published/released:

§ (Local Communication) Final Representations for the 2016 Local Elections

§ (Local Communication) A Candidates Guide to Local Authority Elections 2016

§ (Local Communication) Tararua District Council Backs Vote2016 Campaign

§ (Local Communication) Local Council Candidates Encouraged to Come Forward Early

§ (Shared Advert) Get Involved in Local Government

72. ‘Love Food Hate Waste’ Campaign

In New Zealand, WasteMINZ is delivering the Love Food Hate Waste campaign, in conjunction with 59 councils and community groups from around New Zealand. The three-year campaign launched on 1 June 2016 and the Love Food Hate Waste website went live on this date.

Love Food Hate Waste first began in Great Britain in 2007 and has been successful in reducing the amount of food that British households throw out. Tararua District Council is one of the participating Councils for this campaign and we have begun promotion of this.

The Love Food Hate Waste website has a wealth of information, including information about food waste and how to reduce your waste, recipes and tips, as well as news and events.

http://lovefoodhatewaste.co.nz

73. Trustpower Tararua District Community Awards

The search is on to unearth ‪Tararua’s hardworking voluntary groups with entries now open for the Trustpower Tararua District Community Awards.

Entries for the Trustpower Tararua District Community Awards opened on Monday 23 May. The Awards, which are run in partnership with Trustpower, are open to all voluntary groups and organisations working to make Tararua a better place to live.

Entry forms for the Trustpower Tararua District Community Awards are available from the Council offices or service centres or can be completed online at www.trustpower.co.nz/communityawards. Entry forms can also be received by calling Emily Beaton on 0800 87 11 11 extension 4310.

The awards cover five categories; Heritage and Environment, Health and Wellbeing, Arts and Culture, Sport and Leisure, and Educational and Child/Youth Development. Category winners receive $500, runners-up receive $250 and the Supreme Winner will take home $1,500 and an all-expenses paid trip to the 2016 Trustpower National Community Awards. Last year’s Trustpower Tararua District Community Awards Supreme Winner was Friends of the ANZAC Memorial Bridge Kaiparoro Inc.

Entries for the Trustpower Tararua District Community Awards close at 5:00pm on Friday 22 July.

74. Facebook Key Statistics

75. Community Assistance and Support Provided in May 2016:

Independent, Community Group or Organisation	Event	Assistance Provided
Mangatainoka School	Quiz Night	4 Spot Prizes
Kay McKenzie	Cell Tower Petition	Assist to set-up an online petition

Tararua i-SITE

76. Welcome Packs

A total of 40 Welcome packs were sent in April, four of these were sent outside of the district.

77. Enquiries

Enquiries to i-SITE and Information Centres

Pahiatua are seeing an increase of local visitors

78. Staff Familiarisation Tour

Staff recently visited Pukaha Mt Bruce and were taken on a tour of the Kiwi House and the new Free Flight Aviary. A visit was also made to a new accommodation business at Putara Valley – Putara Base Camp, near the Tararua Ranges. Basic facilities, but an ideal location for a retreat, family union or a base for exploring the area’s walks, fishing and hunting.

79. Customer Surveys

Method of travel

Length of stay in Tararua

Origin

Type of enquiry

Visitor Satisfaction

80. Accommodation & Travel Sales– Tararua i-SITE

May 2015

May 2016

81. Social Media

Google my Business - An increase of 5046 views over last month

82. Facebook

Regulatory and Planning

Alcohol Licensing

83. General Matters

The Inspector made a Compliance Check of the “Pahiatua Fight Night” on Saturday 28 May 2016. Overall the event was well run, with no issues. The security company that was engaged to police the event performed very well, especially in regards to making sure no alcohol left the venue. Two On licence premises were visited on the same night for compliance checks, and at the time of the inspection there were no issues found with the way they were operating. One premises came to the attention of the Police later in the night, with the Police making a follow up visit the following week.

Three premises were issued with a suspension notice for non-payment of Annual Fees. Two have since paid, with the other premises being suspended from selling alcohol until the fee is paid. The licensee does not seem to be concerned about this part of their business and it would appear that the licensee will let the On Licence expire later this year.

84. District Licensing Committee Activity

85. Non Financial Performance Measures

Animal Control

86. General Matters

Information filtered through to Animal Control via Facebook regarding a rather serious attack on two dogs and a cat in the Wilson Street Area Pahiatua. A vet rang Animal Control to report the incidents but refused to give names citing the Privacy Act. A complaint was received several days later, and an investigation has been undertaken. The attack involved two roaming Pitbull Terriers, both of which were subsequently impounded. The dogs may be handed over for euthanising, if not Animal Control will consider a prosecution against the dog owner. There was no previous history noted of these dogs, but one was unregistered.

There have been several welfare issues that have been dealt with by Animal Control and the SPCA inspectors, one resulting in the dog being seized and the others warnings being given.

Known unregistered dogs are being addressed where time permits.

87. Legislation Comments

The Executive Committee of the New Zealand Institute of Animal Management recently met with the Associate Minister for Local Government, the Hon Louise Upston.

This meeting was to allow the Executive Committee to present to the Minister submissions on behalf of the Institute about failings that are occurring with certain sections of the Dog Control Act and the need for more consistent application of that Act.

A very important issue that was submitted in to the Minister was the absence of reported dog bites being notified to councils to follow up on, compared to what is reported to ACC. Information leads the Executive Committee to believe that 85% of dog bites/attacks being reported to ACC are not reported to councils.

The National Standards of Operation was the second matter raised and submitted, and this has long been a problem whereby councils have employed persons to act as warranted dog control officers with little or no adequate training. The Executive Committee strongly believes there is a need for a training school to be set up and consistent professional training to be delivered for those officers.

The auditing of councils in regards to their responsibilities for responsible dog ownership and enforcement of the acts in their communities was also discussed with the Minister. The Executive Committee believe checks and measures need to be put in place to ensure national consistency.

Amendments around various sections of the Dog Control Act were also listed and explained to the Minister, with a view that infringements should be available for owners of dogs that have attacked and rushed at persons, removing the wording of public place in sec 57A to include private property, de-sexing of all menacing classification dogs ,at present remains optional for a number of councils, de-sexing of menacing and dangerous that have been impounded and remove the 30 day requirement for de-sexing making it mandatory before release of those dogs.

The Executive Committee believe the rationale behind those submissions will assist in ensuring dog owners are made more accountable for the actions of their dogs as it is not acceptable for persons to own dogs that attack within the family home or wider communities.

National Education programme in schools was another very important feature of our submission and the Executive Committee is in favour of making dog safety awareness programmes compulsory in schools and being part of the national curriculum.

Arrangements need to be made with those councils that are not delivering this programme or are unable to deliver, as it is very important that this programme be delivered to our young children, especially given some of the attacks that have occurred recently, most in the home environments.

Overall the Executive Committee found the Minster to be genuinely interested and was immersed in what was being discussed with detailed questions being asked so that the Minister was well informed on operational matters and what the industry believed, should happen from here going forward.

88. Monthly Dog Pound Statistics

89. Registration Statistics

90. CRMs

Comments on CRMS

We are still receiving large amounts of barking dog complaints from the Makotuku area, which are from repetitive unsubstantiated complainants and are not being responded to.

A noise abatement notice has been issued to one person in this area and is being monitored.

In the South Ward complaints of barking have been received and response has been unable to substantiate any barking problem.

One dog attack was reported by sound only and no complaints came forward. The area was patrolled no sightings of anything untoward.

The other is the Wilson Street incident that is currently under investigation.

91. Non Financial Performance Measures Year to Date

Note 1: A review was undertaken of the data used to report on dog attacks. Several minor errors were found and corrected. The current result has improved to reflect actual performance.

Council was operating without full coverage in the first quarter of the current financial year, due to staff resignations and recruitment. Reduced coverage had a short-term impact on service performance. Performance in relation to this indicator continues to improve.

Note 2: Two educational articles will be published in June. This performance measure is on track to be achieved by the end of the financial year.

Note 3: DogSmart presentations are provided on an ‘as requested’ basis. Two presentations have been provided to Eketahuna School in June. Good progress is being made in relation to this indictor.

92. Non Financial Performance Measures for Month

CATEGORY	TOTAL	Responded to within 2 hours
Dog Attack	2	100%

Building

93. General Matters

We had a record number of 50 consents issued for the month of May, all being issued within our 20-day regulatory timeframe. 16 consents were issued on the final day of May. One consent was for another new dwelling in Pahiatua. The team were down one building officer for a week, as Chris Wood took leave.

Also issued were 42 Code of Compliance Certificates.

We also had a nice compliment from Peter from Homebuild. Chris Wood had processed an amendment for him in a day. This enabled the builder to commence their work. Peter’s compliment below:

“We deal with 5 Councils. The service we experience ranges from lacklustre to poor – except Tararua! I am very impressed with the promptness of service & the approach of the Building officers in TDC”.

94. Short Course, Workshop or Conference Attendance

Chris and Sharon both attended the BOINZ conference in Christchurch. This was very valuable and a great way to meet others from different councils.

95. Monthly Building Consents Statistics

96. Non Financial Performance Measures Year to Date

97. Swimming Pool Inspections

The owners of the pools that have failed have been sent a letter asking that repairs and or modifications be made.

General Inspection

98. Illegal Dumping Collection

99. CRMs

Comments on CRMs

Stock Crossings: one complaint this month, Pinfold and Oxford Roads Woodville. Pictures were taken at the time and have been kept on file. Letters were sent to the owner of the farm that uses these crossings in January and there has been some improvement. These are also on file.

Illegal Dumping: In May 2015 we recorded 1.220 Tonne of waste taken into the Transfer Station by our Inspector, for the same period this year we recorded 0.840 tonne.

Wasps: With the weather being cooler we have received less complaints about wasps. Our inspector is now qualified to use Vespex, which is a poison that is put in bait stations and the wasps take it back to their nest. This will be used in our parks and general public areas to control the problem starting when the weather warms up again.

100. Non Financial Performance Measures Year to Date

101. Non Financial Performance Measures for Month

Health

102. General Matters

A workshop for invited food businesses was held at the Tararua Business Network to assist those required to transition to the Food Act 2014 within the first year, the workshop was well attended by the businesses invited.

The purpose of the workshop was to complete the compulsory templates for the food control plan and get businesses familiar with the document. Unfortunately, no applications were received at the time of the workshop, however feedback was positive. Another workshop is being planned for later in the year.

103. Legislation Changes or Legislation Comments

The Food Act 1981 has been repealed (01 March 2016) and replaced by the Food Act 2014. The Food Hygiene Regulations 1979 will remain in use until the end of the transitional period.

104. Non-Compliance issues and or Breaches of the Act

No non-compliances have been reported on or actioned for the month of May 2016.

105. CRMs

106. Non Financial Performance Measures

Planning

107. Audit

On Friday 13 May 2016, the Ministry for the Environment (MfE) engaged 4Sight Consulting to undertake an independent audit of council responses to the 2014/2015 National Monitoring System (NMS). Seven councils were randomly selected to participate in the audit, and Tararua District Council was one of the councils selected.

The purpose of the audit was to ensure data integrity and accuracy in NMS reporting, provide greater insights into council monitoring practices, and identify opportunities for improvements both in terms of council monitoring and the NMS. Overall, the result from the audit of data and reporting information was positive, with minor inconsistencies found. A full copy of the Audit report for 2014/15 NMS Reponses is available at Council.

108. National Monitoring for 2015/16

Correspondence received from MfE informed Councils that the NMS reporting is due on the 29 July 2016. The NMS information requirements for 2015/16 are similar in scope to the information collected for 2014/15. However, a few changes and improvements have been made to the data requirements and the associated guidance.

109. Pre-application meetings

The Planning Officer has undertaken five pre-application meetings regarding land-use, subdivision and outline plan applications in the past month. Pre-application meetings are helping the applicant have a clear understanding of what is required within their application and to avoid it being returned.

110. Legislation Changes or Legislation Comments

Potential legislative changes in the near future include those from the Resource Legislation Amendment Bill 2015. This bill was introduced in November 2015, first reading in December 2015 and submissions on the select committee process closed in March 2016. The bill represents the second phase of the Government’s resource management reform programme and comprises about 40 individual proposals aimed at delivering substantive changes to the RMA. These include such changes as stronger national direction, managing natural hazards like earthquakes as a matter of national importance, changing the programme of national policy statements, national environmental standards, and national guidance to get better environmental results at less cost. The bill also includes provisions that will require councils to use standard planning templates. No further changes to implement through Council at this stage.

111. Non-Compliance issues and or Breaches of the Act

No non-compliances/ breaches of Act to report.

112. Monthly Resource Consents Statistics

Non

113. Financial Performance Measures Year to Date

Note 1: 40 resource consent applications processed to a decision were decided within the statutory timeframe. One resource consent application took an additional 16 working days.

Emergency Management

114. Fire Season

Fire danger is LOW. And no major issues re wild fires.

115. Incident Reports

116. Meetings

Paddy attended a Rural Fire Aircraft Standards meeting at Masterton on 19 May 2016. This involved a presentation on the new Aircraft at Wildfires Standard by NRFA and how it will affect operators and rural fire authorities.

117. Equipment

All appliances have passed their post fire season certificate of fitness.

118. Training

Council received a subsidy of $22,000 from the National Rural Fire Authority as its share of funding from the Government ACE funding scheme. The refund was for training provided and based on the number of credits assessed by Paddy over the 2015/2016 year.

Civil Defence

119. Incidents

Nil

120. Meetings

Paddy attended an East Coast LAB meeting in Napier on 16 June 2016. East Coast LAB is one of three groups consisting of scientists and CDEM professionals from Japan, America and New Zealand studying the effects of “slow slip events” on plate boundaries. The study created after the shallow slow slip event that caused the 2011 Tohuku earthquake and tsunami in Japan. The study will be carried out along the east coast of the North Island and will include the plate boundary along the Kermadec and Hikurangi Trenches. The Manawatu-Wanganui Group requested Paddy to attend this meeting as it will affect Tararua in the long term . Some great information about the plate movement, particularly around Porangahau and Eketahuna, was gained from the meeting. Scientists from Massey University, Victoria University, NIWA, GNS and other organisations were present. More information about East Coast LAB can be found at this site www.eastcoastlab.org.nz.

Paddy met with the Principal of South School to begin the process of gaining permission from the Board to use the school for our Dannevirke South CD Centre. The school is probably the most earthquake proof building in Dannevirke with over a million dollars spent on strengthening. The meeting was very positive and Paddy has a further meeting on 22 June 2016 to confirm details.

Paddy attended the Norsewood Community CD meeting on 26 May 2016.

Paddy attended a meeting with Totara College CD Centre personnel to discuss the Dannevirke CD Centre Plan and training on 15 June 2016.

121. Civil Defence Plans/Standard Operating Procedures/Manuals

The draft Pahiatua Community CD Response Group Plan has been sent to Paddy for perusal and printing.

The Norsewood Community CD Response Group Plan has been updated and sent to Paddy for perusal and printing.

A Tararua Civil Defence Centre Guide is underway based on a recent guide produced by the Wellington Regional Emergency Management Office. This guide will accompany the new TDC Welfare Plan when completed.

122. Seminars/Workshops/Courses/Forums/Training

We have just completed a series of two-hour EMIS specialist training courses over two days using EMIS North Island trainer Meghan Gallen. The courses involved EOC Operations, Planning and Intelligence, Logistics and Welfare. There was good staff participation and input and some great local development of EMIS and various procedures occurred. It was great to see volunteers from the Norsewood and Totara College CD Centres complete the Welfare Registration training.

Paddy attended the CDEM Conference in Wellington. The theme for the conference this year was “Community Resilience”. One of the points that kept cropping up was the need to empower the community and this confirms that Tararua District Council is definitely on the right track with its Community CD Response Group programme. There was also a lot of discussion about rebranding Civil Defence. It would appear that this will probably happen over the next couple of years. The conference was one of the best to date with a lot of interaction between the new Director, Minister and the attendees.

Library

123. Pahiatua Library – Alterations

Assets have organised a supplier to re-carpet the Library. This is planned to be done at the end of June or early July. The library will close on a Friday, Saturday and Monday whilst this is completed. The old carpet will be donated to the Marae in Pahiatua.

124. Replacement Library Management System

Kotui was implemented during May. The library was closed for two days prior to the GoLive on 12 May. Thanks to the pre-work done by Library staff and Kotui, the system replacement went very smoothly. All staff have been trained in the use of the new system and appear to be managing it well. There has been positive and negative feedback received from the public. The negative has been around the printed date due slips. Positive feedback has been received regarding the fresh new look of the library webpages and the ability for parents to link their cards with that of their children. The online app “Bookmyne” is also proving very popular.

There will be refresher training for all staff during July.

125. Children’s Holiday Programmes

Tararua REAP held an event for pre-schoolers in the Dannevirke region. Kahurangi Maori Dance Company’s Matariki performance was enjoyed by 120 children and their parents and caregivers. Our thanks to Tararua REAP for organising this programme.

The Eastern and Central Community Trust funded Winter Warmers programme starts in June. Preparations are underway organising this:

· Dannevirke – have twenty-five classes at Huia Range, South, Ruahine, Weber and St Joseph’s schools enrolled as well as thirty-five children enrolled directly through the library. Registrations and promotion of the programme continues. Staff have checked incentives, prepared Hell Pizza Wheel Vouchers and arrange prize books for the Dannevirke children. During June they will be selecting, issuing and delivering books to those schools with classes enrolled. Booklets will be delivered to the schools and individuals will collect theirs directly from the library.

· Pahiatua – have been gathering resources to decorate their library for the programme. During June they will be selecting and delivering books for Makuri, Ballance, Mangatainoka, St Anthony’s and Hillcrest schools.

· Woodville – have sent out information to Papatawa, Kumeroa-Hopelands, and Woodville schools, and they have also had some individuals registered. They have promoted the programme to customers during the month.

· Eketahuna – Seventy children at the Eketahuna School have enrolled. Eketahuna is not offering individual registrations this year.

Wheelers Books and Ross Miller Books have both donated books for the Tararua Programme for our weekly prize draw at each branch.

The programme begins at the end of June when all branches will start to receive book reviews from the participating children. It runs for six weeks including during the Term Two holidays.

126. Stepping Up Computer Classes

The second Stepping Up class at Eketahuna branch has continued throughout May. Pahiatua Library is holding three classes on a Monday and Tuesday. All three classes are full and the participants are giving positive feedback.

127. Cover at Eketahuna

Woodville staff have continued to provide cover at Eketahuna during May.

128. Statistics – as at 31 May 2016

Customer Services

129. Customer Requests – 1 May to 31 May 2016

Recreation and Sports Report

130. Tararua District

· The Primary School Sports Advisor distributed E-newsletters to promote professional development opportunities for teachers and upcoming sporting opportunities.

· Regional Community Sport Advisor and Tararua Recreation Advisor met with Bush Junior Hockey to discuss potential KiwiSport applications. The surge in growth has prompted the need for additional equipment to provide a quality experience for participants. The club has expanded from 92 in 2014 to 302 in 2016. The competition is attracting schools from the northern end of the district i.e. Dannevirke South, Weber and Ruahine. St Joseph’s Dannevirke is looking to join the 2017 season.

The organisation is currently having serious issues with sideline behaviour and misconduct by coaches of children’s teams. Sport Manawatu is now assisting in resolving these issues by improving the capability of umbrella organisations.

· The Secondary School Sports Advisor held the term two Sport Coordinator Meeting. The nine Sports Coordinators that attended discussed tournament preparation and shared anecdotal stories as they started to build toward a community where information sharing is strengthened. Jane Phillips-Bell from Dannevirke High School was present.

· The Secondary School Sports Advisor met with the Central Football Operations Manager for the Manawatu wider region, Donald Piper. The issues and opportunities in the secondary school football space were discussed at length.

· The Secondary School Sports Advisor held the term two Principals Group Meeting where Central Football came to discuss and receive advice around the opportunities in the secondary school football space, which have now been put into action. The group also tasked the Secondary Schools Sports Advisor with updating the Terms of References and creating a work plan for the rest of the year.

· The Secondary School Sports Advisor assisted Manawatu College host the Manawatu Inter-Secondary School Cross Country where 280 students competed on a new course. Tararua College and Dannevirke High School both competed in the event.

· Regional Workforce Development Advisor is working with the Tararua Recreation Advisor to hold two volunteer functions in Pahiatua and Dannevirke recognising 60 volunteers to be held in July.

· Regional Workforce Development Advisor created the ‘Volunteer Vacancies’ page on the Sport Manawatu website, providing a platform for schools and clubs to advertise their vacancies, and showcasing the opportunities available across the region to new and current volunteers on one centralised site.

· The Regional Workforce Development Advisor attended a Child Matters Child Protection Workshop to gain knowledge to assist organisations who require support with the writing and implementation of their child protection policy.

· The Regional Workforce Development Advisor recognised the Sport Maker of the Month for May.

· Consultation with local age care community groups has been a focus for the Tararua Recreation Advisor this month. Attendance at these forums has given an improved understanding of the sectors needs in relation to physical activity.

The majority of members are aware of the available activities but have found cost to be a contributing barrier towards participation. An expression to develop an information brochure detailing these activities was given; Sport Manawatu will look into the development of this brochure.

· The Tararua Recreation Advisor is providing administration support to the Ruahine Ramblerz Marching Team. The support includes promotion, event programme development and social media upskilling. The club will host a Regional Leisure Marching Display Day in Dannevirke. The event held in December expects to attract up to 300 people to the district.

· Active Teens at Dannevirke High School is tracking well with five participants taking part in the weekly activities provided by Sport Manawatu staff and local community groups. The students recently participated in a cycle session. A major highlight for one of the participants was cycling up hills unassisted. This was great motivation for her and her peers. The group also attended Habit HQ fitness centre for an Ankorr training session.

· The Tararua Recreation Advisor recently advocated to the Strengthening Families Forum for the referral of clients to Sport Manawatu. We would like to provide clients with sport and recreation opportunities and see this as an ideal pathway to support families on their journey to improve their overall wellbeing.

· The Tararua Recreation Advisor is providing administration support to local basketball enthusiast, Eruera Rautahi to establish a social basketball tournament for adults. The support includes promotion, registrations, draws, and venue. The Dannevirke Basketball Association has agreed to support the competition and has offered Eruera a position on their committee. The need for this competition arose after Eruera coordinated an informal basketball gathering at the Dannevirke Sports Centre attracting up to 40 people each week for 6 weeks.

· Sport Manawatu is currently working with Bush Multisport Trust to develop a sideline behaviour code of conduct policy. The policy will be presented to the Trust and once adopted will be presented to the user groups at a public meeting. It is expected that all affiliated codes and organsiations will adhere to the policy.

· Sport Manawatu provided the CACTUS programme with 29 drink bottles, one for each participant. The Tararua Recreation Advisor has been invited as a guest speaker to present on sport and recreation opportunities in the district. In collaboration with Habit HQ gym owner, Ailsa Castles, who will also provide a physical activity circuit as part of their graduation, “the Longest Day”, at the end of the month.

· The Tararua Recreation Advisor has organised for Central Netball and Netball Manawatu to support Bush Junior Netball with the development of a FutureFERNS programme.

· The Dannevirke Multisport Complex Society has contracted Opus to manage the multisport complex feasibility study.

· Registrations for the Regional Sports Conference have opened and final preparations are underway. The exciting programme includes presentations and workshops which cover topical issues across three broad themes – Sustainability, Coaching, and Team Management.

· Senior Events Advisor met with Arena Client Liaison, Ashleigh Gardner to view Arena 2 as a potential venue move for the Central Energy Trust Manawatu Sports Awards. Arena 2 would be preferable due to the larger size and, in particular, the large corridor area leading into the venue that would give better flow during attendee arrival, and allow attendees more opportunity to mingle with others in the sporting community.

· Senior Events Advisor met with Arena Client Liaison, Ashleigh Gardner to look at potential venues for the Grassroots Sports Awards, exploring Steelfort function room and Barber Hall. She meet with booking staff at the Palmerston North Convention Centre on 15 June before making a recommendation for the Grassroots Sports Awards venue and date.

· Sport Manawatu events, comms, and community sport staff are working with the Massey University Sport and Rugby Institute to deliver the 2016 Top Four National 1st XV Championships, to be held in September.

131. Upcoming Events (that we deliver or directly impact on)

· The Tararua Primary School Seven-a-side is being held on Wednesday 15 June at Bush Multisport Park . Sport Manawatu staff and staff from three regional sport organsiations, namely, Netball Manawatu, Hockey Manawatu, and Manawatu Rugby Union are on board to support the tournament.

· Regional Sports Conference – 24 June.

Recommendation

That the report from the Chief Executive dated 22 June 2016 concerning an update on key projects and items of interest to the Council (as circulated) be received.

Attachments

Letter from Minister of Local Government, Hon Peseta Sam Lotu-Liga regarding Better Local Services Reforms

*General subject matter to be considered*	*Reason for passing this resolution in relation to each matter*	*Ground(s) under Section 48 (1) for the passing of this resolution*
*Proposed lease of Woodville Domain Board land at Dodds Road, Woodville*	*To protect commercial activities*	*Section (1)(a)(i)*
*Sale of three pensioner units at 21 Swinburn Street, Dannevirke*	*To protect commercial activities*	*Section (1)(a)(i)*
*Woodville Impounded Water project*	*To protect commercial activities*	*Section (1)(a)(i)*

6.1		Nil
7.	Tararua District Council Report
7.1	*That the report of the Tararua District Council meeting held on 25 May 2016 (as circulated) be received.* Isaacson/Delaney Carried
7.2	Dog Registration Fees
7.2.1	The dog registration fees structure is noted, with Board Member Delaney commending the Council on the reasonable amounts charged to fund this activity.
7.3	Pensioner Housing
7.3.1	The Council’s decision to provide the ability to consider selling its pensioner housing to a reputable social housing organisation/s is noted.

8.1	Dannevirke St John Cadets
8.1.1	Glennis McDonald (Youth Leader of the Dannevirke St John Cadets) thanked the Board for its grant of $329.20 (plus GST) from the General Assistance Grants Scheme to purchase overalls and first aid bags.
8.1.2	In acknowledging the financial support received from the Board Glennis McDonald outlined the work that the St John Cadets undertake in the community.
8.1.3	The Board’s appreciation is conveyed to Glennis McDonald and the cadets for their commitment and dedication to providing this valued and essential community service.

9.1	Community Board Executive Committee Zone 3 Meeting
9.1.1	The way that Community Boards operate in the Tararua district compared to other areas is effective and empowering, and their good relationship established with the Council is appreciated.
9.2	First World War Commemorations Committee
9.2.1	That a budget of up to $500.00 be provided from the Board’s discretionary funds to cover incidental costs relating to arranging the First World War commemorative community parade held on 6 August 2016, and in order to feature the names of those individuals from the local community who served as members of the Wellington Mountain Rifles Regiment. Dresser/Macdonald Carried
9.3	Covered Bus Stop Shelter Proposal
9.3.1	Board Member Delaney tabled three options for the design of the bus stop shelter, and these will be referred to the Dannevirke Rotary Club meeting tonight to determine which one to purchase and install on High Street.
9.3.2	The Dannevirke Rotary Club is to approach the Monty Fairbrother Charitable Trust to seek funding towards the costs of undertaking this project.
9.3.3	The expenses relating to installation of the bus stop shelter shall be funded by the Board, and the work arranged in liaison with the Alliance to ensure any compliance requirements are fulfilled.
9.4	Te Wananga o Tamaki Nui A Rua Incorporated
9.4.1	The Chairperson attended the Annual General Meeting of Te Wananga o Tamaki Nui A Rua Incorporated managed by Tamai and Claudia Nicholson.
9.4.2	This organisation provide support to families in the community and undertake various initiatives to promote cultural understanding and wellbeing, including operating a community garden.
9.5	Tararua District Road Safety Group
9.5.1	The Chairperson attended the Tararua District Road Safety Group meeting, and he made reference to the following matters: · The Saddle Road upgrade work (budget $8.4 million) will be complete by April/May 2017. · The Regional Road Safety Coordinator continues to provide and implement a programme of community road safety education initiatives and projects.

8.4	Pukaha Mount Bruce
8.4.1	The Chairperson attended the opening of the new state of the art walk-in, free flight aviary at the Pukaha Mount Bruce National Wildlife Centre.
9.	Correspondence
9.1	*That the correspondence as listed be received.* (a) Kerry and Loreen Cunningham Re: Eketahuna Camping Ground April report *(b) Bridget Wellwood, Eketahuna Our Town Committee Chair 1 June 2016* *Re: Request for funding to support the community newsletter* Eagle/Hull Carried
9.2	Eketahuna Camping Ground
9.2.1	Board Member Shannon is to liaise with the Eketahuna Camping Ground operators regarding expanding the information they provide through their monthly report.
9.2.2	In particular it would be of assistance to ascertain the split of international and local visitors staying at this facility, and the places they visit around Eketahuna during their stay.
9.3	Eketahuna Our Town Committee
9.3.1	That in accordance with the Board’s General Assistance Grants Scheme guidelines the request from the Eketahuna Our Town Committee for funding from this source not be accepted as it was received after the closing date to consider such applications. Eagle/Hull Carried
9.3.2	That the Board agree to sponsor for this year part financial assistance towards the costs of producing the community newsletter, thereby acknowledging its value to providing a vital means of communication to convey information to local residents, and *That the sum of $500.00 be granted from the Board’s discretionary funds for this purpose.* Eagle/Collis Carried

8.3	Nireaha Reserve Board
8.3.1	The Chairperson reported that there has been a change to the Secretary/ Treasurer of the Nireaha Reserve Board.

10.	Recreation Officer Sport Tararua
10.1	The Recreation Officer Sport Tararua asked board members for their suggestions on ways that Sport Manawatu could support the elderly in Eketahuna to maintain health and wellbeing through physical activity.
10.2	To follow up this matter the Recreation Officer is requested to contact the Eketahuna Health Centre, and also to pursue progress with the group investigating the establishment of a community gym.
10.3	The Recreation Officer spoke on the preparation of a district brochure that will include information on recreational facilities available in the district that the ageing population can access.
10.4	Board members are invited to forward to the Recreation Officer details of such facilities in Eketahuna or a contact person to provide this information.

11.	Eketahuna Skate Park Facility
11.1	Bridget Percy, Donna Olliver and Tony Lozell attended the meeting for this item of business.
11.2	Bridget Percy advised that the Eketahuna Youth Trust has secured funding of $74,764 for the development of the skate park, and an application is made to the Eastern and Central Community Trust seeking $50,000 for the project.
11.3	The intention is to commence the project in August through undertaking the work to develop the concrete pad, fence and path.
11.4	The Board request a plan of where the new skate park will be located on the existing playground site, and Bridget Percy shall contact the Manager Assets Group and ask for an aerial photo of the area with the lay out of the skate park superimposed to provide these details.
11.5	Tony Lozell will consider the type/materials/strength of the fencing to be erected to ensure it is satisfactory in fulfilling the Council’s requirements, and can withstand the knocks it is going to get from skateboards.
11.6	The preference for situating the gate to the skate park is on Bridge Street at the bridge end corner of the skate park fence, with a childproof lock installed.
11.7	There is a need to move the entrance to the children’s playground, and the Manager Assets Group and the Community Assets and Property Manager will be requested to clarify this matter and the relocation of the playground equipment involved.
11.8	The arrangements for the new concrete pad require clarification as part of implementing the project plan, and ensuring that it will withstand use by skateboarders and have some resistance to earthquakes.
11.9	Tony Lozell is to liaise with the supplier of the skate park equipment regarding this matter, and to confirm it meets the necessary Council requirements.
11.10	Once the project is finished to establish the skate park consideration shall be given to apply for further funding to provide lighting and CCTV later in the year.
11.11	The Board commend Bridget Percy and Donna Olliver for their commitment and many hours of time willingly given to achieving this project, and it thanks them and all those involved in making the skate park facility plan become a reality.

Gross Gaming Machine Proceeds	$	% of NZ Proceeds
September Quarter 2015	790,771	0.37%
September Quarter 2012	860,939	0.4%
September Quarter 2007	1,033,433	0.42%

	Service User Data - Problem Gambling
June Year	New Clients*	Total Clients#
2015	4	8
2014	10	12
2013	4	5
2012	1	5
2011	8	11
2010	3	8
2009	4	8
2008	8	10
2007	7	8
2006	1	1
2005	1	1

Sector	Current Year	Draft	Final
	% Increase	% Increase	% Increase	$ Change from Draft
Rural	2.02%	0.88%	0.97%	(11,087)
Urban	3.01%	2.40%	2.62%	(20,608)
Industrial/Commercial	3.42%	2.85%	2.36%	8,467
Overall rates increase	2.98%	1.61%	1.71%	(23,228)

Sector	2015/16	2016/17	For both years
	% Increase	% Increase	Total	Average
Rural	2.02%	0.97%	2.99%	1.50%
Urban	3.01%	2.62%	5.63%	2.82%
Industrial/Commercial	3.42%	2.36%	5.78%	2.89%
Overall rates increase	2.98%	1.71%	4.69%	2.35%

Asset Class	2015/16 (as at 1 July 2015)		Movement
Asset Class	Depreciated replacement cost	Depreciation	Depreciated replacement cost	Depreciation
Roading	746,938,933	6,921,352	(7,529,746)	177,352
Footpath	5,725,719	332,442	1,041,920	193,370
Stormwater	11,592,246	225,698	(203,973)	(2,127)
Wastewater	22,725,917	743,418	41,056	(42,087)
Water	42,432,984	985,578	(1,180,787)	(43,011)
TOTAL	829,415,801	9,208,490	(7,831,531)	283,497

Activity/Funding	Rates	Grants and other revenue	Fees & Charges
Roading
As in Policy	40-50%	50-60%	0-5%
As in Annual Plan	39%	59%	1%
Reason(s)	Saddle Road project where subsidy is 100%

Date	:	2 June 2016
To	:	Mayor and Councillors Tararua District Council
From	:	Craig Lunn Planning and Regulatory Manager
Subject	:	Administration of the Food Act 2014
Item No	:	10.5

3.1	201.2013.95.1	L. Barnes – Riverdale Road, Dannevirke
3.2	201.2015.43.1	R. Bevins – 3185 Weber Road, Dannevirke
3.3	201.2016.11.1	P. & J. Brown – West Road, Mangatainoka

Date	:	20 June 2016
To	:	Mayor and Councillors Tararua District Council
From	:	Chris Edsall Alliance Manager
Subject	:	Road Closure Requested Under the Tenth Schedule of the Local Government Act 1974
Item No	:	10.9