Notice of
Meeting
A meeting of the Tararua District Council
will be held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 27 April 2016 commencing at 1.00 pm.
Blair
King
Chief
Executive
Agenda
1. Present
2. Council
Prayer
3. Apologies
4. Notification
of Items Not on the Agenda
Major items not
on the agenda may be dealt with at this meeting if so resolved by the Council
and the chairperson explains at the meeting at a time when it is open to the
public the reason why the item was not listed on the agenda and the reason why
discussion of the item cannot be delayed until a subsequent meeting.
Minor
matters not on the agenda relating to the general business of the Council may
be discussed if the chairperson explains at the beginning of the meeting, at a
time when it is open to the public, that the item will be discussed at that
meeting, but no resolution, decision or recommendation may be made in respect
of that item except to refer it to a subsequent meeting.
5. Declarations
of Conflicts of Interest in Relation to this Meeting’s Items of Business
6. Personal
Matters
7. Confirmation
of Minutes 5
Recommendation
That the
minutes of the Council meeting held on 30 March 2016 (as circulated) be
confirmed as a true and accurate record of the meeting.
8. Any
Matters Arising from the Minutes not otherwise dealt with in the Agenda
9. Community
Boards and Community Committees Reports
9.1 Dannevirke
Community Board 15
|
Recommendation
That
the report of the Dannevirke Community Board meeting held on 4 April 2016 (as circulated) be received.
|
9.2 Eketahuna
Community Board 21
|
Recommendation
That
the report of the Eketahuna Community Board meeting held on 1 April 2016 (as circulated) be received.
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9.3 Pahiatua
On Track 27
Recommendation
That the report of the Pahiatua On
Track meeting held on 6 April 2016 (as circulated) be received.
9.4 Woodville
Districts' Vision 31
Recommendation
That the report
of the Woodville Districts’ Vision meeting held on 5 April 2016 (as
circulated) be received.
Note: Any
of the Community Boards and Community Committees may send a representative to address the
Council on any issues within the agenda or matters of interest to them.
10. Reports
10.1 2016
Triennial Local Authority Elections 37
10.2 Pahiatua
Water Supply Upgrade 45
10.3 Section
17A Service Review Process and Criteria 59
10.4 Application
to the Community Recreation Fund 65
10.5 Grant
Application of Brodie Smith to the International Representatives Scheme 149
10.6 Liquor
Licensing Matters Determined Under Delegated Authority 163
10.7 Staff
Report 169
11. Portfolio
Reports
Councillors assigned the
responsibility to undertake the portfolio for a specific activity can report
back on any of these matters.
12. Mayoral
Matters
13. Items
not on the Agenda Accepted in Accordance with the Procedure Outlined as per Agenda
Item 4
14. Public
Excluded Items of Business
Recommendation
That
the public be excluded from the following parts of the proceedings of this
meeting, namely:
Establishment
of the Audit and Risk Committee
Water Charge
Write-off Request
The general subject of each matter to
be considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under Section
48 (1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution follows.
|
General
subject matter to be considered
|
Reason for
passing this resolution in relation to each matter
|
Ground(s)
under Section 48 (1) for the passing of this resolution
|
|
Establishment of the Audit and Risk Committee
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To protect commercial and industrial negotiations
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Section (1)(a)(i)
|
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Water Charge Write-off Request
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To protect the privacy of natural persons
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Section (1)(a)(i)
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This resolution is made in
reliance on Section 48 (1) (a) of the Local Government Official Information and
Meetings Act 1987 and the particular interest or interests protected by Section
6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the
Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the proceedings
of the meeting in public are as follows:
s7(2)(i) The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including commercial
and industrial negotiations).
s7(2)(a) The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
15. Closure
Minutes of a
meeting of the Tararua District Council held in the Council Chamber, 26 Gordon
Street, Dannevirke on Wednesday 30 March 2016 commencing at 1.03 pm.
1. Present
His
Worship the Mayor - Mr R A Ellis, Crs T H Collis,
J E Crispin, K R Fenemor, S A Hull,
C J Isaacson, P A Johns and D A Roberts.
In
Attendance
Mr B King - Chief
Executive
Mr R Taylor - Governance
Manager
Mr P Wimsett - Manager
Strategy and District Development
Mr R Suppiah - Chief
Financial Officer
Mrs K Dever-Tod - Manager
Assets Group
Mr C Lunn - Planning
and Regulatory Manager
Mr C Edsall - Alliance
Manager
Mr M Thomas - Strategy
and Policy Adviser
2. Council
Prayer
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2.1
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The Mayor opened the meeting with the
Lord’s Prayer.
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3. Apologies
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3.1
|
That an apology be sustained from
Cr W H Keltie for non-attendance at the meeting.
Crs
Fenemor/Crispin Carried
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4. Notification
of Items Not on the Agenda
5. Declarations
of Conflicts of Interest in Relation to this Meeting’s Items of Business
6. Personal
Matters
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6.1
|
The Council
convey its congratulations to acknowledge the following achievements:
·
John and Marina Poulton, Rod and Bev Poulton,
Kapiti Farm, Dannevirke on winning the Beef and Lamb New Zealand Livestock
Award at the 2016 Horizons Ballance Farm Environment Awards.
·
Tim and Nicola (Nic) Hewitt, Balfour Farm,
Pahiatua on winning the Margaret Matthews Commitment to Sustainability Award,
CB Norwood Distributors Limited Agri-Business Management Award at the 2016
Horizons Ballance Farm Environment Awards.
·
Mark and Jaime Arnold, Dannevirke on their
success as the 2016 Hawke’s Bay/Wairarapa Share Farmers of the Year at
the region’s dairy industry awards.
·
Logan Mott, Pahiatua on the third place in the
2016 Hawke’s Bay/Wairarapa Dairy Trainee of the Year at the
region’s dairy industry awards.
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7. Confirmation
of Minutes
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7.1
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That the minutes
of the Council meeting held on 24 February 2016 (as circulated) be confirmed
as a true and accurate record of the meeting.
Crs Johns/Collis Carried
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8. Any Matters Arising from the Minutes not
otherwise dealt with in the Agenda
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8.1
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Jackson
Enterprises Southern Tararua Business Awards
(Item 11.6)
|
|
8.1.1
|
There were 102 nominations received to
the Jackson Enterprises Southern Tararua Business Awards, being for 79
businesses and people entered in the 11 categories.
|
|
8.1.2
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The date of the awards presentation
ceremony has been changed to 21 May 2016.
|
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8.2
|
Tuia 2016
Mayoral/Rangatahi Mentoring Programme (Item
12.1.2)
|
|
8.2.1
|
The Mayoral Fund is sponsoring Ethan
Tuhua, the head boy at Tararua College, Pahiatua to participate in this
year’s Tuia 2016 Mayoral/Rangatahi mentoring programme.
|
|
8.3
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EIT Building
and Carpentry Course Level 3 (Item
12.2)
|
|
8.3.1
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A further EIT
building and carpentry level 2 training course shall commence later this
year.
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9. Community Boards, Community Committees and
Tribunal and Hearings Committee Reports
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9.1
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Dannevirke Community Board
|
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9.1.1
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That the report
of the Dannevirke Community Board meeting held on 7 March 2016 (as
circulated) be received.
Crs Hull/Isaacson Carried
|
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9.1.2
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Fencing at
the Dannevirke Railway Station
|
|
9.1.2.1
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KiwiRail is thanked for repairing and
painting the fencing at the Dannevirke Railway Station.
|
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9.1.3
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Galloping of
Horses on the Smith/Cole Streets and Adelaide Road Cycle/Walkway
|
|
9.1.3.1
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Horses should
not be galloped on the cycle/walkway, and the details of any instances where
this occurs can be reported to the Animal Control Officers for follow up.
|
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9.2
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Eketahuna Community Board
|
|
9.2.1
|
That the report
of the Eketahuna Community Board meeting held on 4 March 2016 (as circulated)
be received.
Crs
Hull/Isaacson Carried
|
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9.3
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Pahiatua On Track
|
|
9.3.1
|
That the report
of the Pahiatua On Track meeting held on 9 March 2016 (as circulated) be
received.
Crs
Hull/Isaacson Carried
|
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9.4
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Woodville Districts' Vision
|
|
9.4.1
|
That the report
of the Woodville Districts’ Vision meeting held on 1 March 2016 (as
circulated) be received.
Crs Hull/Isaacson Carried
|
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9.4.2
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Woodville
Pedestrian Crossing
|
|
9.4.2.1
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Woodville
Districts’ Vision and members of the Woodville community are concerned
that the current location of the pedestrian crossing is a health and safety
issue, and it needs to be moved.
|
|
9.4.2.2
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The New Zealand Transport Agency consider
that the current position is appropriate, with safety to be improved through
removing the single car parking space outside the Salvation Army Family
Store.
|
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9.4.3
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Artist in
Residence Art Exhibition
|
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9.4.3.1
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The artist in residence art exhibition
held at the Woodville Racecourse is commended.
|
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9.5
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Tribunal and Hearings Committee
|
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9.5.1
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That the report
of the Tribunal and Hearings Committee meeting held on 15 February 2016 (as
circulated) be received.
Crs
Hull/Isaacson Carried
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10. Reports
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10.1
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Food Act 2014 Fees and Charges Statement of Proposal
|
|
10.1.1
|
It is noted that the report circulated on
this matter includes errors in the proposed fees detailed, with the
information set out in the Statement of Proposal reflecting the correct
amounts.
|
|
10.1.2
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That the report from the Strategy and Policy Adviser dated 15
March 2016 concerning the Food Act 2014 Fees and Charges Statement of Proposal
(as circulated) be received, and
That the Council note the new
requirements and fees structure applicable to the Food Act 2014, and
That the Council adopt the Food Act
2014 Fees and Charges Statement of Proposal as set out in appendix 1 of the attachment
to this report, and
That as required using the special
consultative procedure, the following
process and timelines be approved by the Council for this purpose:
·
Notification of Statement of Proposal
and commence consultation - 4 April
·
Closing date for submissions - 9 May at
12noon
·
Hearings (if required) - 17 May
·
Council deliberations - 25 May
·
New fees and charges adopted - 29 June
Crs
Fenemor/Collis Carried
|
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10.2
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Review
of the Class 4 Gambling and Racing Board Venue Policy
|
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10.2.1
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That the report from the Strategy and Policy Adviser dated 16
March 2016 concerning the review of the Class 4 Gambling and Racing Board
Venue Policy (as circulated) be received, and
That the Council note the trends
and policy direction from the review of the Class 4 Gambling and Racing Board Venue Policy, and
That
the Council confirm the current policy, including:
·
the ‘sinking
lid’ target number of 100 gaming machines, and
·
that the Council
will not consent to an increase in the number of gaming machines in an
existing Class 4 gambling venue, and
·
that no new Class 4 Gambling Venue or
TAB (New Zealand Racing Board) venue may be closer than 100 metres pedestrian
distance of any school, early childhood centre, kindergarten or place of worship.
And that the Council approve the draft Class 4 Gambling and Racing Board Venue Policy as set out in
appendix 1 of this report to form the basis of the Statement of Proposal for
consultation, and
That as required using the special
consultative procedure, the following process and timelines be approved by
the Council for this purpose:
·
Notification of Statement of Proposal
and consultation opens - 4 April
·
Submissions close - 9 May at 12noon
·
Hearings (if required) - 17 May
·
Council deliberations - 25 May
·
Policy adopted - 29 June
Crs
Roberts/Isaacson Carried
|
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10.3
|
Adoption of the Draft Annual Plan 2016/17
|
|
10.3.1
|
That the report from the Chief Financial Officer dated 23 March
2016 concerning the adoption of the Draft Annual Plan 2016/17 (as circulated)
be received, and
That the Council adopt the Draft
Annual Plan 2016/17 and the proposed schedule of fees and charges subject to
any minor changes required to correct typographical errors, and
That
the Draft Annual Plan be distributed as follows:
·
Copies available for reading/viewing at
all of the Council’s Service Centres and its Libraries throughout the district
·
Through the Council’s website www.tararuadc.govt.nz
And that each ratepayer be sent a
mock invoice detailing the proposed rates for their property and a Draft
Annual Plan pamphlet, and
That
the Council consider any written submissions or suggestions it receives by
9 May 2016 in a workshop prior to the adoption of the 2016/17 Annual
Plan.
Crs Isaacson/Collis Carried
|
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10.3.2
|
The Chief Financial Officer and the
Council team is commended on minimising costs where possible, resulting in an
overall proposed rates increase for the 2016/17 Draft Annual Plan of 1.61%.
|
|
10.3.3
|
This is
significantly less than the 2.9% increase forecast in the Long Term Plan for
the 2016/17 year, and it maintains the current levels of service for the
Council’s activities.
|
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10.4
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Planning Matters Determined Under Delegated
Authority
|
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10.4.1
|
That the report
from the Planning and Regulatory Manager dated 23 March 2016 concerning
Planning matters determined under delegated authority (as circulated) be
received and the Council note the approvals granted.
Crs
Fenemor/Collis Carried
|
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10.5
|
Grant Application of Louise Powick to the
International Representatives Scheme
|
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10.5.1
|
That the report from the Recreation Officer Sport Tararua dated 16
March 2016 concerning the grant application of Louise Powick to the
International Representatives Scheme (as circulated) be received, and
That the Council approve the
application made by Louise Powick for assistance towards her costs to
represent New Zealand at the Women’s 45+ World Cup Tournament held in
Canberra, Australia on 29 March to 6 April 2016, and
That the sum of $500.00 be granted from the International
Representatives Scheme for this purpose.
Crs Collis/Hull Carried
|
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10.6
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Liquor Licensing Matters Determined Under Delegated
Authority
|
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10.6.1
|
That the report
from the Liquor Licensing Officer dated 23 March 2016 concerning Liquor
Licensing matters determined under delegated authority (as circulated) be
received and the content is noted.
Crs Crispin/Johns Carried
|
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10.7
|
Staff Report
|
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10.7.1
|
Update on
Earthquake Prone Buildings Under the Building Act
|
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10.7.1.1
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The key item under consideration is the
profiling of buildings, with the focus directed to determining what are the
characteristics of buildings that have low risk.
|
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10.7.1.2
|
A further meeting of the working group,
which includes engineering, building and executive staff from councils will
occur in April to help finalise this profiling.
|
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10.7.1.3
|
It appears
that the proposed new framework outlined by the Ministry for Building,
Innovation and Employment to manage earthquake prone buildings is more
pragmatic and cost-effective.
|
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10.7.2
|
CRM Average Completion Time Reporting from the
Tararua Alliance
|
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10.7.2.1
|
It is requested that the heading of the
CRM average completion time reporting from the Tararua Alliance be altered to
read average response time.
|
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10.7.3
|
Eketahuna Camping Ground Additional Toilets
|
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10.7.3.1
|
The
custodians of the Eketahuna Camping Ground have requested the Council to
consider installing more toilets, rather than providing two additional cabins
as previously intended.
|
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10.7.3.2
|
The budget
provision of $52,000 in 2017/18 will not be sufficient for additional
toilets, particularly when it is unclear whether the septic tank system is
capable of handing the extra volumes.
|
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10.7.3.3
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To enable the Council to look at this
proposal for the alternative project a business case shall be prepared and
presented to the next meeting.
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10.7.4
|
Sale of the Old Dannevirke Camping Ground
Custodian’s House and Section
|
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10.7.4.1
|
The Professionals are thanked for kindly
waiving their auction fees and commission in support of the ratepayers of the
district.
|
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10.7.4.2
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The public auction was held on 18 March,
with the house sold for $150,000 and the section for $32,000.
|
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10.7.5
|
Central Districts Field Days
|
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10.7.5.1
|
The success of the Council’s stand
at the Central Districts Field Days is acknowledged, and the team involved is
thanked for their work and time in assisting to promote the district at this
event.
|
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10.7.6
|
Woodville Lions Track and Tunnel Walk
|
|
10.7.6.1
|
The Woodville
Lions Club is commended for organising this popular iconic event over the
last 22 years, and the significant fundraising they achieved to support
charities including the Arohanui Hospice.
|
|
10.7.6.2
|
It is very
disappointing to note that due to new health and safety regulations KiwiRail
has not given permission for this event to be held in the future.
|
|
10.7.6.3
|
The Tararua Business Network staff are
working with the Woodville Lions Club to brainstorm and assist them with
another iconic fundraising event in the future, and the Mayor is pursuing the
matter and talking to the Member of Parliament for this area.
|
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10.7.7
|
Feral and Stray Cats
|
|
10.7.7.1
|
Local
Government New Zealand is exploring options regarding councils strategy to
reduce feral and stray cats in New Zealand.
|
|
10.7.8
|
Civil Defence
|
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10.7.8.1
|
The final meeting regarding the Pahiatua
Civil Defence Plan will be held on 7 April at 5.30 pm to 6.30 pm in the
Pahiatua Service Centre Chamber.
|
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10.7.9
|
Sport
Manawatu
|
|
10.7.9.1
|
Sport Manawatu continue to look at
initiatives that encourage retirees to remain physically active.
|
|
10.7.9.2
|
Planning for and implementing physical
activity programmes is ongoing, with Sport Manawatu to consult with Positive
Ageing Forum members and other local community groups.
|
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10.7.10
|
Mayoral and
Chief Executives Forum
|
|
10.7.10.1
|
The Honourable Peter Dunn, as Associate
Minister of Health, is reviewing options to introduce the fluoridation of
drinking water.
|
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10.7.10.2
|
Further details are expected over the
next few months as to who might be responsible for this service should it
proceed.
|
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10.7.11
|
That the report from the Chief Executive dated 23 March 2016
concerning an update on key projects and items of interest to the Council (as
circulated) be received.
Crs Fenemor/Crispin Carried
|
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11.
|
2016 Local Government New Zealand Conference
|
|
11.1
|
That the Mayor - Mr R A Ellis, Deputy Mayor - Cr W H Keltie and Cr
S A Hull be registered as the Council’s delegates to attend the 2016
Local Government New Zealand Conference to be held in Dunedin from 24 to 26
July 2016.
Crs Roberts/Fenemor Carried
|
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11.2
|
It is noted
that the Chief Financial Officer will also be attending this conference.
|
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12.
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Local Government New Zealand Annual General Meeting
|
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12.1
|
That the Council, being a member of Local Government New Zealand, appoint
the Mayor - Mr R A Ellis as the presiding delegate to vote on its behalf at
the Annual General Meeting of Local Government New Zealand to be held on the
24th day of July 2016 and at any adjournment thereof, and
That the Deputy Mayor - Cr W H
Keltie be appointed as the alternative delegate to vote on the
Council’s behalf in the absence of the Mayor.
Crs
Roberts/Fenemor Carried
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13. Portfolio
Reports
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13.1
|
Community
Facilities
|
|
13.1.1
|
Cr Roberts noted that with increasing
numbers of visitors to the Ferry Reserve there is only one toilet
currently available at this location, and this may not be adequate in the
future.
|
|
13.1.2
|
The Manager Assets Group is requested to
follow up this matter in connection with the proposals under consideration to
develop this recreational reserve area.
|
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13.2
|
Events
|
|
13.2.1
|
Cr Collis
spoke on the following events that she had attended:
·
Manawatu River Leaders Action Plan launch
·
Trustpower National Community Awards
·
Mangatainoka River Scheme catchment meeting
·
New Zealand Agri Investment Week launch
|
|
13.2.2
|
Cr Hull spoke
on the following events that she had attended:
·
Women in Politics Annual General Meeting
·
Local Government New Zealand Rural and
Provincial Sectors meeting
|
14. Mayoral Matters
|
14.1
|
Charter of Freedom
|
|
14.1.1
|
The Mayor has been in communication with
representatives of the New Zealand Army to establish a Charter of Freedom for
the district.
|
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14.1.2
|
The first event that this will assist to
enhance is the proposed horse parade planned in Dannevirke on 6 August by the
First World War Commemorations Committee.
|
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14.2
|
Maori Liaison Working Party
|
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14.2.1
|
That Cr K R Fenemor be appointed as a member of the Maori Liaison
Working Party.
Crs Crispin/Johns Carried
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14.3
|
Anzac Day
|
|
14.3.1
|
The Mayor confirmed
with councillors the arrangements for attending the various Anzac Day
ceremonies held in the district.
|
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14.4
|
Plans for the
Future
|
|
14.4.1
|
The Mayor announced his decision due to
health issues with fighting acute deafness to stand down from the position of
Mayor at the end of this term of office.
|
|
14.4.2
|
This will enable him to have time to
catch up with his many interests, charities, golf, trout fishing, racing and
improving the Woodville Racecourse, plus time with family back home.
|
|
14.4.3
|
His time as Mayor has been enjoyable and
a challenge to implement many good infrastructure projects in the district
over the last five and a half years, along with working beside some extremely
interesting characters.
|
|
14.4.4
|
The Mayor
conveyed his thanks for all the help and support received over the years that
has been much appreciated, and extends his best wishes to all for their
various different futures.
|
15. Items
not on the Agenda
There being no
further business the Mayor thanked those present for their attendance and
contributions, and declared the meeting closed at 2.42 pm.
____________________________
Mayor
Dannevirke Community Board
Minutes of a
meeting of the Dannevirke Community Board held in the Council Chamber, 26
Gordon Street, Dannevirke on Monday 4 April 2016 commencing at 3.00 pm.
1. Present
Board Members R A Dresser
(Chairperson), W R Macdonald (Deputy Chairperson), E J Christison,
T J Delaney and Cr C J Isaacson (Council appointed
Community Board member).
In
Attendance
Mr R Taylor - Governance
Manager
Ms R Winter - Project
Tararua (for item 3)
2. Apologies
3. Public
Forum
|
3.1
|
Project
Tararua
|
|
3.1.1
|
Robin Winter spoke on progress with
Project Tararua, and this includes reference to the following matters:
·
The community conversation meeting held in the
Norsewood School went well, with good attendance by local residents and Cr
Tracey Collis from the Council.
·
There was interactive discussion at that
meeting, with various topics raised relative to the below matters.
·
Make Norsewood a motorhome friendly place to
promote their community and attract visitors.
·
Strengthen the Norsewood community to ensure
its long-term economic sustainability and places to socialise remain
available in their area.
·
Arrange a Norsewood get-together each month to
network and make the community more closely connected together.
·
New World kindly donated the biscuits, tea and
coffee for the afternoon teas at the community conversation meetings.
·
A further meeting may be held in Ormondville
at a later date.
·
The Dannevirke community conversation meeting
is to be held in the Hub on 9 April from 2.00 pm to 4.00 pm.
|
4. Personal
Matters
5. Notification
of Items Not on the Agenda
6. Confirmation
of Minutes
|
6.1
|
That
the minutes of the Dannevirke Community Board meeting held on 7 March 2016
(as circulated) be confirmed as a true and accurate record of the meeting.
Delaney/
Macdonald Carried
|
7. Matters
Arising from the Minutes
|
7.1
|
Fencing at
the Dannevirke Railway Station (Item 7.2)
|
|
7.1.1
|
Disappointment is expressed at the poor
standard of the work done by the contractor engaged by KiwiRail to rectify
the condition of the Dannevirke Railway Station fencing.
|
|
7.1.2
|
The Board note that the contractor was
from outside the district and the materials they used were not sourced
locally.
|
|
7.2
|
Anzac Day
Community Concert (Item 12.1)
|
|
7.2.1
|
This matter is discussed at the end of
the meeting.
|
8. Tararua District Council Report
|
8.1
|
That the minutes
of the Tararua District Council meeting held on 30 March 2016 (as circulated)
be received.
Macdonald/Delaney Carried
|
9. Reports from Board Representatives
Appointed to Organisations and Assigned Responsibilities
|
9.1
|
Dannevirke Information Centre Management Committee
|
|
9.1.1
|
The Deputy Chairperson reported that the
Dannevirke Information Centre Management Committee held a meeting in March,
and their activities are operating satisfactorily.
|
|
9.1.2
|
Their
existing contract with the Council to provide this service has expired, and
the Manager Strategy and District Development is in the process of
considering its further renewal.
|
|
9.2
|
Dannevirke Chamber of Commerce
|
|
9.2.1
|
Board
Member Christison reported that the Dannevirke Chamber of Commerce is shortly
to commence planning for this year’s Dannevirke Christmas parade.
|
|
9.3
|
Cycle/Walkway – Smith/Cole Streets and
Adelaide Road
|
|
9.3.1
|
Board Member Christison reported that maintenance work on the
cycle/walkway is being undertaken.
|
10. Correspondence
|
10.1
|
That the
correspondence as listed be received.
(a) Dannevirke Host Lions Club 29
February 2016
Re: Request for financial assistance towards the venue hire cost of the
annual book sale fundraising community event
(b) Ruahine
Ramblerz Leisure Marching Team
Re: Thanks for supporting their display day
(c) Mick Lester - Community Board
Executive Committee/Zone 3
Re: Zone 3 meeting in Whanganui on 20/21 May 2016
Isaacson/Christison Carried
|
|
10.2
|
Dannevirke
Host Lions Club
|
|
10.2.1
|
The Chairperson declared an interest in
this item of business, and he abstained from the discussion and voting on the
motion regarding that matter.
|
|
10.2.2
|
That the Dannevirke Host Lions Club be granted the sum of up to
$350.00 from the Board’s discretionary funds as assistance towards the
cost of hiring the Dannevirke Town Hall for their annual book sale
fundraising community event held on 25 July to 1 August 2016.
Delaney/Macdonald Carried
|
|
10.3
|
Community
Board Executive Committee/Zone 3
|
|
10.3.1
|
That the Chairperson, Deputy Chairperson, Board Member Christison
and Cr Isaacson attend the Community Board Executive Committee/Zone 3 meeting
held in Whanganui on 20 and 21 May 2016.
Dresser/Macdonald Carried
|
|
|
|
|
11.
|
General
Assistance Grants Scheme
|
|
11.1
|
Board Member Delaney declared an interest in the Te Wananga o
Tamaki Nui A Rua application, and he abstained from the discussion and
determining the amount of the grant allocated to this organisation.
|
|
11.2
|
That the following grants be approved for disbursement from the
Dannevirke Community Board’s General Assistance Grants Scheme for the
2015/2016 annual funding allocation.
|
|
Name
|
Project
|
Amount
Granted
|
|
1.
|
Dannevirke Art Society
|
Purchase folding trestle table and chairs
|
$
407.00
|
|
2.
|
Dannevirke Volunteer Fire
Brigade
|
Construct new water tanker shed
|
$
8,000.00
|
|
3.
|
Norsewood Lions Club
|
Continue the pathways through the Anzac Park reserve
|
$
800.00
|
|
4.
|
Rangatira Croquet
Club
|
Purchase fertiliser and line marking paint for maintaining the
lawns
|
$
600.00
|
|
5.
|
Te Wananga o Tamaki Nui A
Rua
|
Hire the Dannevirke Town Hall for the Kapa Haka festival
|
$
478.26
|
|
6.
|
The Akitio Recreational Sports Club
|
Purchase chairs
|
$ 4,000.00
|
|
|
Total amount granted
|
|
$ 14,285.26
|
Christison/Isaacson Carried
|
|
11.3
|
Board Member Delaney requested that his
dissent be noted to the grant provided to the Rangatira Croquet Club.
|
12. Chairman’s
Remarks
13. Anzac
Day Community Concert
|
13.1
|
The Deputy Chairperson outlined the arrangements
for the Anzac Day community concert held in the Dannevirke Town Hall on the
afternoon of 25 April 2016, and this includes reference to the following
matters:
·
A programme of events is organised, with the
first part being Anzac oriented followed by variety concert items and the
last post at the conclusion.
·
There will be a practice evening rehearsal
held on the day prior to the concert.
·
Promotion and advertising is to be arranged.
·
Help is required from board members on Anzac
Day to put out the chairs in the Town Hall and provide front of house
assistance.
·
Rest homes in town are to be contacted to
invite their residents attendance at the concert.
|
|
13.2
|
Board Member Christison offered to
sponsor the cost of an advertising sign on the road reserve area to promote
the concert.
|
14. Items
not on the Agenda
There being no further business the
Chairperson thanked those present for their attendance and contributions, and
declared the meeting closed at 4.00pm.
____________________________
Chairperson
Eketahuna Community Board
Minutes of a
meeting of the Eketahuna Community Board held in the Eketahuna War Memorial
Hall, corner of Jones Street and State Highway 2, Eketahuna on Friday 1 April 2016 commencing
at 10.03 am.
1. Present
Board Members C C Death
(Chairperson), T J Hull (Deputy Chairperson), D F Eagle,
S E Shannon and Cr T H Collis (Council appointed Community Board
member).
In
Attendance
Mr R Taylor - Governance
Manager
Mr J Sweeney
(resident) for items of business 8 and 9
2. Apologies
3. Personal
Matters
|
3.1
|
The Board note the passing of Barrie
Anderson (a World War 2 veteran and an original descendant of the early
settlers in Eketahuna).
|
|
3.2
|
An apology
from Board Member Eagle will be conveyed for non-attendance at the
Board’s next meeting on 6 May due to another commitment in that week.
|
4. Notification
of Items Not on the Agenda
|
4.1
|
The
Chairperson advised that Joe Sweeney will attend the meeting at 11.00 am to
discuss the Council’s pensioner flats in Eketahuna.
|
5. Confirmation
of Minutes
|
5.1
|
That the minutes of the Eketahuna
Community Board meeting held on 4 March 2016 (as circulated) be confirmed as
a true and accurate record of the meeting.
Collis/Hull Carried
|
6. Matters
Arising from the Minutes
|
6.1
|
Rubbish Bins for Cliff Walk (Item 9.2.3)
|
|
6.1.1
|
Following a visit to Cliff Walk and
through discussion with the Eketahuna Camping Ground operators it is agreed
there is no need to install rubbish bins in the vicinity of Cliff Walk.
|
|
6.2
|
Eketahuna Town Centre Upgrade (Item 6.6)
|
|
6.2.1
|
The Facebook page created to provide
information and publicity about this project has been well received, with a
total reach of 469 so far.
|
|
6.2.2
|
The photo of the digger at work is the
most popular page like, and it is pleasing to see acknowledgement of the
contractor’s approach to keeping the construction site nice and tidy.
|
|
6.3
|
Rongokokako Hall Funds
(Item 6.4)
|
|
6.3.1
|
Some of this funding may be made
available to support the history site at the Eketahuna War Memorial through
considering a contribution to provide a commemorative pole for the
Rongokokako area.
|
|
6.4
|
Eketahuna Community Barbecue (Item 6.7)
|
|
6.4.1
|
The Eketahuna community barbecue hosted
by the Eketahuna Health Centre to bring the rural community together was well
supported, and consideration is being given to making it an annual event.
|
|
6.5
|
Alf Rowden Humanitarian Award (Item 11)
|
|
6.5.1
|
The item on the Alf Rowden Humanitarian
Award did not appear in the community newsletter as intended to invite
nominations.
|
|
6.5.2
|
As a result
of this situation the Board agree to mention the award at the next Eketahuna
Our Town Committee meeting, and extend the closing date for nominations by
one month (to 20 May 2016).
|
|
7.
|
Tararua District Council Report
|
|
7.1
|
That the report
of the Tararua District Council meeting held on 30 March 2016 (as tabled) be
received.
Eagle/Hull Carried
|
|
7.2
|
Earthquake Prone Buildings Under the Building Act
|
|
7.2.1
|
It is
disappointing to note that a potential business looking at a building in
Eketahuna did not proceed due to the costs and work involved with assessing
the structure as an earthquake prone building.
|
|
7.2.2
|
Through this
situation it is a lost opportunity, and given this is likely to be a
significant issue for the future of the district’s towns the Council
may need to consider providing assistance with the assessment of earthquake
prone buildings from an economic development perspective.
|
|
8.
|
Pensioner Flats
in Eketahuna
|
|
8.1
|
Joe Sweeney spoke on his concern that he
believes the Council is intending to sell its pensioner flats in Eketahuna,
and any such intention is questioned and opposed.
|
|
8.2
|
The Governance Manager outlined the
approach taken by the Council following consultation with the community
through the Long Term Plan to consider the future of its pensioner housing.
|
|
8.3
|
The Council require this activity be
self-funding, and it may exit from providing this accommodation only if a
suitable social housing provider/s submits an acceptable proposal/s to
purchase the pensioner flats and continue their availability on a not for
profit basis.
|
|
8.4
|
The social housing provider/s would then
be eligible to seek financial assistance from central government to develop
and maintain this community service, whereas local councils are not able to
access that funding.
|
|
8.5
|
At this time
the Council are considering options to ensure the ongoing provision of its
pensioner housing is sustainable and fit for purpose, and no decisions have
yet been made in respect of this matter.
|
|
9.
|
Anzac Day
|
|
9.1
|
The
arrangements for the Anzac Day civic ceremony in Eketahuna and the services
held in the associated rural communities were discussed, and this includes
reference to the following matters:
·
The guest speaker at the civic ceremony in
Eketahuna is from the navy.
·
The ride of remembrance is visiting Eketahuna
on 24 April.
·
The Friends of the Anzac Bridge 10th
anniversary luncheon is also held in Eketahuna on the above day.
|
10. Reports
from Board Representatives Appointed to Organisations and Assigned
Responsibilities
|
10.1
|
Eketahuna St John Ambulance Service
|
|
10.1.1
|
Board Member Eagle reported that the St John
annual appeal will soon be held in Eketahuna, and the ambulance is visiting
Eketahuna School on 13 April to raise awareness of this essential community
service.
|
|
10.1.2
|
As part of the Project Tararua community
conversation on 8 May a discussion is to occur to consider whether Eketahuna
needs to maintain its ambulance garage facility in town.
|
|
10.1.3
|
This subject requires direction from the
community as the existing facility is located in an earthquake prone
building, and an alternative arrangement is required in the future.
|
|
10.1.4
|
Ongoing support to maintain the service
is also an issue, and more volunteers would help to ensure the existing
presence of an ambulance based in Eketahuna can be sustained long-term.
|
|
10.1.5
|
If the
ambulance garage facility at Eketahuna is no longer provided the community
will always still retain access to this service made available from other
nearby areas.
|
|
11.
|
Correspondence
|
|
11.1
|
That the correspondence as listed be received.
(a) Kerry and Loreen
Cunningham
Re:
Eketahuna Camping Ground February report
(b) Robin Winter
Re:
Project Tararua community conversations
(c) Mick Lester -
Community Board Executive Committee/Zone 3
Re:
Zone 3 meeting in Whanganui on 20/21 May 2016
Shannon/Collis Carried
|
|
12.
|
Woodville Lions Club Track and Tunnel Walk
|
|
12.1
|
It is hoped
that the endeavours being made to support the Woodville Lions Club to arrange
another iconic fundraising event in the future are successful.
|
|
13.
|
Eketahuna Camping Ground Signage
|
|
13.1
|
This item of
business was not discussed at the meeting and it is withdrawn from the
agenda.
|
|
14.
|
Trustpower National Community Awards
|
|
14.1
|
Cr Collis spoke on the Trustpower
National Community Awards that she attended in Dunedin with the Tararua
District Community Awards supreme winner, the Friends of the Anzac Bridge
Kaiparoro Incorporated.
|
|
|
|
|
15.
|
Eketahuna Town Centre Upgrade
|
|
15.1
|
Matters discussed concerning the
Eketahuna town centre upgrade includes reference to the following:
·
The Board’s representatives on the
project team are meeting weekly with the contractor’s site managers.
·
Good progress is occurring with the footpath
and kerb and channel work commenced on the Four Square side of the road, and
the business owner is happy that the contractor is doing all they can to
minimise disruption to his shop.
·
Regular project updates are provided to the
community in the service centre/library window and through the Facebook page.
·
Work on preparing the Chorus building site to
relocate the giant Kiwi has started, and street lighting is selected for this
location.
·
The type of rubbish bins has been decided,
with some totara battens required to complete their design.
·
Bridget Wellwood is to provide two photos of
historic images with an Eketahuna context for developing the history site at
the Herbert building.
·
Work is underway on fabricating the entry
signs for the northern and southern entranceways into town.
·
The implementation of the skateboard park plan
needs to be coordinated with undertaking the playground renovations.
·
A public meeting is to be held on 5 April at
7.00 pm to update the community regarding the direction of the project theme
design concepts plan.
·
Matters for discussion include the colour of
the Kiwi, unique identity signage and features at the public conveniences,
ideas for the Kiwi Chorus Centre area and a specific project funded from the
proceeds of the town painting tiles sold.
·
The Bridge Street intersection stage included
by the Council in the Draft Annual Plan 2016/17 funding budget will be
outlined.
|
|
15.2
|
The Chairperson commended Cr Collis and
Board Member Shannon on their work and time given to progressing through the
project team the concepts agreed with the community to implement the design
of the upgrade plan.
|
16. Chairman’s
Remarks
17. Items
not on the Agenda
|
17.1
|
Refer to the item set out in section 8 of
these minutes.
|
There being no further business the
Chairperson thanked those present for their attendance and contributions, and
declared the meeting closed at 12.25 pm.
____________________________
Chairperson
9.3 Pahiatua On
Track
Attachment 1 Pahiatua
On Track Minutes - April 2016
PAHIATUA
ON TRACK INCORPORATED
Minutes
of the Pahiatua On Track Incorporated meeting held in the Pahiatua Service
Centre Chamber, 136 Main Street, Pahiatua on Wednesday 6 April 2016 commencing
at 5.30pm.
1. Present
1.1 Committee
Members: Brett MacDougall (Deputy Chair), Michelle Rankin (Secretary), John
Arends (Treasurer), Shirley Hull (Cr),
J Brock, Gerry Parker, Nigel Shaw, Z Keall
Members
of the Public: Ann Marie Bengston, Ralph Keall, Brian James, Robin Winter,
Tracey Collis
2. Apologies
L
Powick (Chair)
3. Notification of Items Not on the Agenda
3.1 Brian
James addressed the committee to thank it for the continued support and
financial contribution towards the RSA service. He also gave out dawn service
programmes.
3.2 Robin
Winter addressed the committee to confirm the details regarding the planned community meeting in May, and she will
email the advertising flyer to Louise so she can forward it to the committee.
4. Personal Matters
Nil
5. Confirmation of Minutes
5.1 That
the minutes of the Pahiatua On Track meeting held on 9th March 2016 (as
circulated) be confirmed as a true and accurate record of the meeting.
Brett/Zelda
Carried
6. Matters Arising
Nil
7. Tararua District Council Report
The Council adopted the Draft Annual Plan 2016/17 for release
to the community. The proposed overall rates increase at 1.61% is 1.3%
lower than predicted in the Long Term Plan. The Council has taken on board
the affordability to the community without sacrificing levels of service.
This is mainly because, like others, it is making the most of reduced petroleum
costs.
There
are no significant changes to the Annual Plan mooted in the Long Term Plan, so
the Council does not need to consult this year. If anyone would like to
make a submission there are a variety of ways, online, by post or email, or by
delivery of a submission to a Council office.
The
Pahiatua Main Street upgrade is included on the Council's project sheet for the
first time. The principal managers involved are named and the budget is
outlined along with timeframes.
The
Pahiatua water storage tanks have been ordered.
7.1 That
the minutes of the Council meeting held on 30th March 2016 (as circulated) be
received.
Brett/Michelle
Carried
8. Correspondence Inwards
· Thank you letter
from the Wheel Park Committee for the donation of $7,500.00
That the inwards
correspondence be received.
Brett/ Zelda
Carried
9. Financial Report
John Arends
9.1 Accounts to be passed for payment:
Gilda
McKnight $320.00 Replaces
cheque of $2890.63
Cash $1000.00 Prize
money for keg race fundraiser
That the
financial report be adopted.
John/Jared
Carried
10. Discretionary Grants
10.1
Pahiatua On Track has approved funding to cover the costs for the RSA dawn
service road closures invoice.
11. Portfolio Reports
11.1 Bridge
to the Brewery Walkway Gerry
Parker
Nothing to report about the track, and is still waiting for a time
to catch up with Martin Beech and Louise to discuss the Waireka Trust’s
concerns about progressing from here.
11.2 Business
and Retail Report
Brett MacDougall
The
Chamber of Commerce met at the Pahiatua Bowling Club, with around twenty people
attending the evening. It was noted that everyone achieved a high level
of bowling, and that the winners on the night played outstanding bowls.
The
Bowling Club outlined the fact that there has been a decrease in members, with
the closure of one of the greens due to this and they can no longer support the
upkeep. A few ideas from the floor were discussed around how to get it up and
running again. These nights can certainly give smaller committees another way
of looking at things.
11.3 South
Tararua Business Awards Brett
MacDougall
A
couple of concerns were discussed, being the date set as it clashed with the
college ball and the Town Hall as a venue. Is it big enough for the number of
people attending? From the meeting on Tuesday going forward it was
decided to keep the venue and shift the date to the next weekend. The
committee is going to see if they can retain the services of both the MC and
the guest speaker.
11.4 Vehicle
Trust John
Arends
This
is progressing as follows:
Louise,
Shirley and I are meeting with Bob Dresser of the Dannevirke Community Vehicle
Trust on 21st March to discuss the operational details, budgets
etc. This will be very worthwhile to provide a good idea going
forward of what is needed to be done and what to expect. Funding
approval has been received from the Lotteries Grants Board for
$10,000. Applications have been made for $5000 each from the
Horizons Regional Council and Fonterra. The trust documents have
been finalised and signatures are being chased up. The current initial
trustees will be Louise, Shirley, Robin Whiteman, Eric Smith and
me. There is a need to find about fifteen volunteer drivers who
will be able to do one day/month; retirees or semi-retirees would be
ideal. If you know of anyone that may be suitable then please contact
me. Mid-year is being looked at for a start time. Looking to
Pahiatua On Track for some seed funding of $10,000?
11.5 Harvard John
Arends
The
slide is about to be removed for some modifications. Extra handholds will be
applied on the stairs and inside the plane, with signs to be erected when the
slide has been modified.
11.6 Roading Nigel
Shaw
Sorry,
but I do not have anything to offer in terms of a report this month. The
final Civil Defence meeting is planned for Thursday this week, and I am
attending that.
11.7 Wheel
Park Jared
Brock
It
was hoped to start work with the precast materials to begin construction in
Taranaki on 1st April. However, a delay occurred with the resource
consent not coming through until 12th April to prevent starting the project
until then. All going well the precast will be made and put on site in
May, and the completion is due in June. The keg race was a success, with
approximately $3500.00 raised through sponsorship, entry fees and raffles run
on the day.
11.8 Main
Street Portfolio Zelda
Keall
There
is not a lot to report. The outcome from Joel is still to be
received regarding repairs to the Christmas lights.
12. Items Not on the Agenda
12.1 Swimming
Pool Study Report
Shirley
has made reference that it will be up to the Pahiatua On Track committee to
consider what the future is for a swimming pool in Pahiatua. The
committee would like to have a meeting regarding this with Louise, and it felt
that this should occur before the May Pahiatua On Track meeting.
The meeting closed at 6.55pm.
___________________________________
Chairperson
9.4 Woodville Districts' Vision
Attachment 1 WDV
Minutes - 5 April 2016
Minutes
of a meeting of Woodville Districts’ Vision held in the Supper Room of
the Woodville Sports Stadium on Tuesday 5 April 2016 commencing at 7.00pm.
Present
M Souden, A Devonshire, S McLeod, K McIntyre, Cr P Johns, P McCool,
B Hutton, I Daley, G Murray, D Pretty, representatives from the Lighthouse -
Veronica and Noel, C Pratt, D Speer, D Coutts, M M Oulaghan (Secretary),
R Winter (Chair)
Apologies
M Taylor, Cr T Collis
Previous Meeting
That the
minutes of the Woodville Districts’ Vision meeting held on 1 March 2016
be accepted as a true and correct record of the meeting.
R Winter / B
Hutton
Carried
Matters Arising
· RSA planting of trees - meeting is yet to occur
Correspondence
Inwards
· TDC
minutes - 30 March 2016
· TDC
re LED sign
· C
Barrell - Artist in residence and suggestions for future programmes
· Communication
from the sculptor of one of the mini sculptures requesting its return;
following discussion the decision was made to retain the sculpture
· RSA
advising WDV they would not be running the civic ceremony in future; there
would be one parade at dawn followed by a community breakfast and then the
civic ceremony/due to health and safety regulations the cemetery parade and
ceremony will no longer occur
· Horizons Regional
Council submission for draft Annual Plan - flooding, public transport, tidy up
their section/need to invoice Horizons for the $2k for water tanks
Outwards
· TDC - Rubbish
collection at traffic lay-by
· TDC – i-SITE
· Signmakers
regarding approval for repairs
That the correspondence be accepted.
M M Oulaghan / A
Devonshire
Carried
Reports
Treasurer’s Report - tabled
· The
general account contains $25,700. $5,000 is for the walkway to be put on
term deposit. $5,000 is for CCTV leaving a balance of $15,700.
· A
bill is on hand for advertising of $1,005.10
That the Treasurer’s report be accepted.
P McCool / G
Murray
Carried
TDC
Report - Cr P Johns
· The
Council’s Chief Executive advises that to move the pedestrian crossing
back to Ross Street could potentially cost $100k. The recommendation from
the Chief Executive is that the Council should not do this, particularly
without New Zealand Transport Agency funding assistance.
· Proposed
alterations to the camping ground as prepared by Council engineers - The sub
committee comprising G Murray, A Devonshire and Cr P Johns are to meet to
discuss and comment. Better drainage will be installed, a loop path for
bigger rigs to turn around without going on the grass, hard stands for the
campers. $100k has been allocated, and this may not be enough for
development as per the plan.
· Library/I-Site
building - The Council have advised that they will move the I-Site and library
to the service centre and have purchased the section next door.
This will be turned into parking with the small building at the rear turned
into a toilet. The plan for the current library building is gifting it to
the community conditional on earthquake strengthening, cost and a robust
business case for management of the building. Ideally this could be a
commercial enterprise with someone there as the guardian of the Lindauer
Studio.
That a subcommittee be formed to investigate the management
of the property and the development of the business case, with the members to
be Cr P Johns, M M Oulaghan, A Devonshire, S McLeod and R
Winter.
P Johns / S
McLeod
Carried
· The draft Annual
Plan does not come out for consultation this year. WDV members are
to email R Winter on anything the Council should know about going into the new
financial year.
· Cr
Johns is to keep WDV closely advised on the water works and the proposed
schedule and milestones.
Events and Promotion
· Lindauer
Report tabled by K McIntyre (attached).
· Walkway
The walkway will only progress
with Council’s support in liaising with KiwiRail. Foot traffic is
increasing for the Te Apiti Gorge walk, so it is frustrating that the pathway
can still not be finalised.
· WoodFest
The second
WoodFest was a great success. A high quality of market stalls was
continued from the previous year. The axe men were again a great crowd
pleaser. Entertainment for the attendees, adults and children alike was
greatly appreciated. A good crowd enjoyed the day and into the evening
with the community picnic. This event was managed within budget, with
good sponsorship received from Woodville Lions, Pub Charity and businesses in
the Tararua District.
Funding
Applications
There were no applications received.
General Business
· Members of the
community advised WDV that the feral cat issue in Woodville is still a
significant health and safety problem.
That $1,000 be set aside to assist with controlling
the cat problem as appropriate.
M M Oulaghan / M
Souden
Carried
· Update that the barbecue and tables will be installed in Fountaine
Square imminently.
· A Devonshire kindly agreed to be responsible for booking the Supper
Room for this meeting and picking up the key.
There being no further business, the meeting
closed at 8.30pm.
The next meeting is held on 3 May 2016 in the
Supper Room.
9.4 Woodville Districts' Vision
Attachment 2 Report -
Artist in Residence
AiR report 5th April
2016 WDV
meeting report
Filip
Trnka Woodville’s 2016 Artist in Residence
Well, it has been a very busy
two years planning and busier this last eight weeks.
All who were involved say that
this was a great success for the Lindauer Studio and Woodville and the Tararua
District.
For those who had the foresight
and stuck with the idea and planning to get an artist to come to Woodville as
part of a celebration of the Lindauer connection with his home country, the
Czech Republic and Pilsen, it has been a mammoth job but well worth the time
and effort.
To all the helpers that came
and developed the idea once the dream became a reality this artist’s stay
would not have been possible, or the success that it turned out to be, without
you.
This group; from the selection
process to sorting the house and contents and making it comfortable, to
providing a meal for him so he could enjoy the many different tastes of NZ, to
taking him on trips around the District and setting up the art exhibition all
took many hours, and was appreciated by us and Filip.
The trips included Wanganui,
Ngawi and Cape Palliser, Martinborough, Mt. Bruce, Wellington, Palmerston
North, Porirua, and most Tararua towns. He visited the Pacific Studio at
Eketahuna for their open day, had a day tour of the Tararua District with Mayor
Roly which took in Dannevirke, Pahiatua, Pongaroa and Akitio. He taught art
classes at Woodville School, travelled with UCOL to Wellington, attended a
lecture at their PN campus, and was formally welcomed onto the Makirikiri Marae
in Dannevirke.
Filip held a small shadow
puppet show and spoke at a local group meeting, saw cows milked and sheep being
shorn and walked several of our bush tracks to see trees and bird life.
He also experienced our weather in its many facets, which influenced his art,
particularly the wind and its movement across the land, vegetation and sea.
Thank you to everyone who
helped to make Filip’s stay in Woodville so interesting and enjoyable.
The exhibition showed
Filip’s talents through the work he achieved while here as well as that
of many other Tararua artists. What a great collection of works, thank you to
all who took time out to come and see the talent in the area.
Filip left Woodville on
Thursday 24th to have a look at some of the places north of here, Rotorua,
Hamilton, Matamata, Waitomo and Auckland before commencing his flight home on
Tuesday 29th.
Filip has now arrived home and
has made contact as has his mother to show her appreciation.
He has read the reports of the
local newspapers of his visit since leaving, and they will be part of his
report to the Dean of his studies.
The University of Pilsen is
keen to repeat this program, and it has indicated they have established a small
fund to help another chosen artist with their stay at Woodville in the future.
Our organising group believes
this AiR was a great success and will repeat this programme in the summer of
2018. The art exhibition was also a great success, and in conjunction
with the Dannevirke art group we have established an autumn exhibition with the
aim of giving Tararua District artists greater exposure.
This will be held again next year in 2017.
Thanks must also go to
Christine McKay (Dannevirke News) and Dave Murdoch (Bush Telegraph) for the
wonderful newspaper coverage of the idea and project over the two years. This
has been a big help in getting others enthused to put their hands up and help when
needed.
We were fortunate with having
many part sponsors:
House
- Bevan
and Pauline Cook (Porirua)
Travel
arrangements - Steve
Lawson (Lower Hutt)
Public
welcome venue/food Nibbley
Pig
Exhibition
space - Woodville
Pahiatua Racing Club
Exhibition
food - Lance
Shearman (Pahiatua)
And the many
people that gave their time and financial assistance to showcase our country to
Filip.
Friends of the Lindauer Studio
have not met to finalise the balance sheet at this date.
Since Filip’s return
Roman Musil, Director of the West Bohemia Gallery in Pilsen has made contact
informing me that a Czech TV crew is in NZ, and asking if I would be willing to
help with a segment on Lindauer when they come to Woodville later this month
(see attached letter).
This only goes to show that
Lindauer is a growing commodity and that the Tararua District needs to embrace
what we can of it for the benefit of us all. We need to fully utilise the
opportunities of this Czech/NZ artist for the benefit of the Tararua District.
Joan and Kevin McIntyre
Friends of
Lindauer Studio
9.4 Woodville Districts' Vision
Attachment 3 Letter of
Recommendation - Czech Film Crew
|
Date
|
:
|
21 April 2016
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Sandy Lowe
Electoral
Officer
|
|
Subject
|
:
|
2016
Triennial Local Authority Elections
|
|
Item No
|
:
|
10.1
|
1. Reason
for the Report
· To provide Council with the timetable for the 2016 Triennial Local
Authority Elections
· Seek a decision on the order of candidate names on voting documents
2. Background
2.1 The 2016
Triennial Elections will be held on Saturday 8 October. First Past the
Post (FPP) Electoral Counting System applies to the 2016 Council
Elections. Votes are cast by placing ticks up to the number of vacancies
next to each candidate(s) a voter wishes to vote for. The candidate(s)
with the most votes win(s). Each winning candidate is unlikely to have a
majority of votes, just the largest number of votes cast.
2.2 Election
issues for Tararua:
· Mayor
· Councillors (North & South Ward)
· Community Boards (Eketahuna & Dannevirke)
· MidCentral District Health Board - Tararua Electors
· Horizons or Wellington Regional Council - Tararua Electors
· Masterton Licensing Trust - Tararua Electors
2.3 Voting by way of
postal vote has been the preferred method for Tararua District Council.
2.4 We employ the
services of Electionz.com and NZ Post to assist with the effective management
of our Elections.
This
covers all end-to-end aspects of running an Election from roll scrutiny, risk
management, preparation and printing of voting documents, delivery and return
of voting documents, processing and count of votes etc.
2.5 Most goods and
services for the Elections are cost efficient due to collective purchasing by
councils throughout NZ or regionally, e.g. insurance and placement of public
notices etc.
2.6 The
voter return for the 2013 Elections was 50.7%, being 6057 voting papers; this
was down from 54.8% in 2010. A key part of the marketing strategy for the
2016 Elections will focus on community engagement, encouraging candidacy,
enrolling to vote and voting.
3. Timetable
3.1 The
Local Electoral Act 2001 and the Local Electoral Regulations 2001 set the
Elections timetable. A copy of the timetable is attached with this report
for your perusal. Also, please see below key dates;
|
15 July 2016
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Nominations open/roll open for
inspection
|
|
27 July 2016
|
Candidates briefing session
|
|
12 August 2016
|
Nominations close/roll closes
|
|
17 August 2016
|
Public notice of day of election,
candidates names
|
|
16 September 2016
|
Delivery of voting documents
|
|
8 October 2016
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Election day, voting closes 12noon
- Preliminary results available as soon as practicable
|
|
13 October 2016
|
Declaration of results/public notice
of results
|
4. Kids
Voting
4.1 This
provides an opportunity for all Year 9 students to have an authentic voting
experience, which forms part of their Social Studies curriculum.
Throughout NZ voter turn out is falling and engagement among young people is
low, Kids Voting aims to reverse this. High Schools have been contacted
to encourage them to participate for 2016.
5. Online
Voting
5.1 Eight councils were invited to demonstrate they could meet
requirements for an online voting trial. The main
concerns of Department of Internal Affairs relate to security and
confidentiality. The Minister has since announced the Government is not
satisfied with progress towards implementing the trial, and therefore the
online voting option will be not be proceeding for this Election.
6. Candidate
Briefing Session
6.1 There
will be a candidate briefing session on 27 July at 7.30pm to be held in
Woodville, hosted by Warwick Lampp from Electionz.com. Further
information will be advertised closer to the time.
7. Early
Processing of Voting Documents
7.1 The Electoral
Officer may, at his or her discretion, process during the voting period and in
the prescribed manner any voting documents received before the close of voting
for any election or poll (as per attached).
8. Order
of Candidates Names on Voting Documents
8.1 Clause 31(1) of
the Local Electoral Regulations 2001 now allows the Council to decide whether
the names are to be arranged on the voting documents in alphabetical order of
surname, pseudo-random order, or random order. In the absence of any
Council resolution, the candidates names must be arranged in alphabetical order
of surname. The features of each arrangement are described below.
8.2 Because the
decision to determine the order in which candidates names are to appear on the
voting document can be made by each local authority, there is the possibility
that all three options will be used on the one voting document at a Triennial
Election. This may cause some voter confusion. It is recommended
good practice that every effort should be made to minimise this risk by
consultation between local authorities in each region.
8.3 2013
Arrangements
Tararua District
Council Alphabetical
Horizons Regional
Council Alphabetical
MidCentral District
Health Board Alphabetical
Wellington Regional
Council Alphabetical
Masterton Licensing
Trust Alphabetical
8.4 2016
Arrangements
Tararua District
Council To
be resolved by Council
Horizons Regional
Council Alphabetical
MidCentral District
Health Board Random
Wellington Regional
Council Random
Masterton
Licensing Trust To
be confirmed
8.5 Attached is information from
the Local Government Commission on “candidate order on voting
documents”. This information forms part of the Review of the Local
Government Act 2002 and Local Electoral Act 2001.
Arrangement 1 :
Alphabetical order of surname
Under this arrangement, the candidates
names for each issue are shown in alphabetical order. Tararua District
Council adopted this arrangement for the 2007 and 2013 Elections.
Arrangement 2 : Pseudo-random order
Under this
arrangement, the candidates names for each issue are placed in a hat (or similar
receptacle), mixed together and then drawn out of the hat, with the candidates
names being placed on all voting documents for that issue in the order in which
they are drawn out.
The
Regulations provide that if a Local Authority has determined that pseudo-random
order is to be used, the Electoral Officer must state, in the public notice
required to be given, the date, time and place at which the order of the
candidates names will be arranged. Any person is then entitled to attend
while the arrangement is in progress.
Arrangement 3 : Random order
Under this
arrangement, the candidates names for each issue are shown in a different order
on each voting document. This was the arrangement used in the 2010
Election.
Comparative costs
of each arrangement
Due to
increasing changes in technology there is little to no costs difference to any
of the above arrangements.
|
Recommendation
That
the report from the Land Information Officer dated 21 April 2016 concerning
the 2016 Triennial Local Authority Elections (as circulated) be
received, and
That the
Council:
1. Note
the timetable for the 2016 Triennial Local Authority Elections, and
2. Agrees
that the names of the Tararua District Council candidates for the 2016 Local
Authority Elections are to be arranged on the voting paper in (choose one of
the following):
a) Alphabetical order of surname; or
b) Pseudo-random order; or
c) Random order
|
Attachments
1⇩. Timetable,
Order of Candidates, Processing before close of voting
10.1 2016 Triennial
Local Authority Elections
Attachment 1 Timetable,
Order of Candidates, Processing before close of voting
|
Date
|
:
|
21 April 2016
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Kathy Dever-Tod
Manager
Assets Group
|
|
Subject
|
:
|
Pahiatua
Water Supply Upgrade
|
|
Item No
|
:
|
10.2
|
1. Reason
for the Report
1.1 To
present an evaluation of the options for upgrading the Pahiatua water supply,
and recommend the Council proceed with the preferred option immediately to
address the community’s concerns regarding the current water supply.
2. Background
2.1 At
a workshop on 30th March, Councillors were provided with a memo and
business case updating progress on the Pahiatua water supply upgrade, with a
plan to advance the project.
2.2 Following
the poor results from the test bore drilled in 2015, the Council had been
considering alternate options, including the use of the water supply at the Tui
Brewery. Officers are in regular contact with Ministry of Health, and at
present there are no immediate consequences regarding the subsidy whilst
alternate options are explored to meet the objective of a compliant water
supply.
2.3 Delays
in the project mean ongoing water quality issues for the residents of Pahiatua,
when the Council uses the river as a supplementary supply, particularly in
summer.
2.4 The
public are seeking action on resolving this, given the progress achieved in
security and quality for Norsewood, Eketahuna, Woodville and Dannevirke over the
same period.
3. Description
of Issue
3.1 The
Pahiatua Township is supplied with drinking water from a single reservoir in
Wakeman Street. Water is distributed into the town via gravity. The
reservoir is 1,140m³ in capacity. The average daily demand is
1,200m³, with this increasing to 1,300m³ in summer and falling to
900m³ in wetter weather. The single reservoir is therefore
insufficient in size to provide a day’s supply of water to the town.
3.2 The
reservoir is filled from a single bore, via a rising main. The flow from
the bore is 16l/s under usual operating conditions. At a flow rate of
16l/s, in theory the bore would produce 1,382 litres over a 24-hour period,
sufficient to meet the daily summer needs of the town. In reality, the
pump is not operated 24 hours a day as the bore needs time to replenish.
The daily volume of water extracted from the bore is also limited by the size
of the reservoir; when the reservoir is full, the bore switches off.
3.3 The
Mangatainoka River is used as a supplementary water supply when the draw off in
the town exceeds the rate at which the bore can keep the reservoir topped up
and to preserve the bore when the head in the bore well begins to drop.
The quality of the river water is poor, and when used as a supplementary
supply, residents experience taste/ odour and or clarity issues.
3.4 The
river is not a secure water source. Whilst the Council continues to use
untreated river water for drinking purposes, regardless of how often or how
much it is used, the Pahiatua water scheme will not meet the NZ Drinking Water
standards. The level of treatment required to meet the standards, and to
resolve taste and odour issues, would not be justified for the amount of time
the river supply is needed to meet demand.
3.5 There
is little resilience in the current water scheme. If there were an
increase in water draw off in the town, as a result of a one-off event such as
a large fire or a mains break, the town would quickly run out of stored water.
3.6 The
Council has purchased a second bore pump to minimise the amount of time the
bore would be out of action if the pump failed. It would take three days
to replace the pump due to the depth of the bore. During this time, the
river would be the only source of water for the Wakeman Street reservoir.
3.7 Council
secured a subsidy from Ministry of Health to upgrade the water supply to meet
the NZ drinking water standards. The subsidy is $529K or 65% of the total
project costs, whichever is the lesser amount. The subsidy is to obtain
consent, commission a second bore, and install a 24-hour storage
reservoir. Any change to the project would require the agreement of MoH
if the full subsidy were to be retained.
4. Project
Objectives
4.1 The
water supply upgrade project has the following objectives;
· Compliant with
the provisions of the NZ Drinking Water standards
· Meet the
demands of the town for drinking water, with moderate water restrictions in
summer
· Maximise use
of the subsidy provided by Ministry of Health
· Improve the aesthetics
of the drinking water provided to the town
· Increase the
resilience of the water supply
· Obtain the best whole of life cost for the water supply
4.2 In
order to address the concerns of the community before next summer, the
following two objectives have recently been added;
· Obtain
Ministry of Health approval for the upgrade project by the end of May
· Address the project objectives by October 2016
5. Options
5.1 There
are five options available to the Council. These are detailed in the
attached business case and include:
Option 1: Do
nothing
Option 2: 7
days storage
Option 3.1: 4.5
days storage plus Balfour spring, with treatment
Option 3.2: 4.5
days storage plus TUI brewery water piped to town
Option 3.3: 4.5
days storage plus second bore
5.2 All
options are based on the average daily usage of 1,200m³.
5.3 Three
companies were approached to supply the reservoir, including RCR, who were not
able to commit to manufacturing a tank of this size. The remaining two
companies both submitted very similar prices, however as the Pentair had a
longer delivery and commissioning phase than Tasman Tanks, it is latter which
will best meet council's needs to have a full reservoir in place before summer
2016/2017
6. Analysis
of Options
6.1 A
project-planning workshop was held on 12 April, and an option analysis was
completed.
6.2 As
the first step in the process, the relative importance of each objective was
determined. Where an objective was considered to be a need, an option
would need to meet that objective to be considered viable. Of the
objectives, ‘compliance with the drinking water standards’ and
‘meets demand’ were the only two considered to be absolute needs.
6.3 The
relative importance of the remaining objectives was scored as follows:
· Maximise use of MoH
subsidy 10
· MoH approval by the
end of May 8
· Built by October
2016 7
· Obtain best whole of
life cost 6
· Improve aesthetics
of water 4
· Increase resilience of scheme 2
6.4 All
options were then evaluated against the project objectives using a basic rating
scale of 0-10, with the following general meanings:
0 – does not meet
project objective
2 – makes a
minimal contribution to project objective
5 – meets
approximately half of the overall project objective
8 – largely meets
project objective
10 –
fully meets project objective
6.5 Options
3.1 to 3.3 were evaluated as; Stage one project, install 4.5 days storage and,
Stage two project, secure a secondary water supply of water- whatever the source.
6.6 An
overall project score was then determined for each option, being the sum of
products of the importance and rating, for each objective.
6.7 A
copy of the option analysis is presented on the following page.
The analysis
shows that:
· The status quo does
not meet the two identified needs for the project and therefore is not a viable
option
· The 4.5 day water
storage option better meets the project objectives than the 7 day storage
option
· The two storage
options better meet the project objectives than the alternate water supply
· The alternate water supply is the only option which fully meets the
resilience objective
7. Preferred
Option
7.1 Based
on the above analysis, the best option is to install 6,000m³ of additional
storage. This is consistent with the preferred option presented at the
workshop in March of upgrading the water supply in two stages.
7.2 Securing
4.5 days of storage (6,000m³) will address the quality and quantity issues
the town faces at present. The additional storage will also mean the town
scheme will meet the provisions of the Drinking Water standards. A
precursor to a second stage would be to investigate whether the additional
6,000m³ of storage is sufficient for the bore to meet the needs of the
town throughout the year, whilst also maintaining at least two days stored
water at all times. The merits of investing in additional storage and/or
a second water supply could then be assessed based on benefits and costs, and
considered for inclusion in the 2018 Long Term Plan.
7.3 Following
the workshop in March, two prices for a 6,000m³ reservoirs, confirmed. A
cost estimate for installing the galvanised, lined reservoir, supplied by
Tasman Tanks, has been developed. A map of the proposed location is
attached to this report.
7.4 Officers
have confirmed that if an order for the reservoir was placed with Tasman Tanks
at the end of this month, the reservoir could be in place by October 2016. This
would enable the bore to start filling the reservoir before the drier weather
begins. This would address the concerns of the community of potentially facing
another summer with poor quality water.
8. Financial
8.1 The
budget provision for this project is $1,479K. To date Council has spent
$96K on the project, including $10K on completing the Ministry of Health
application and securing the subsidy, $50K on the test bore and $18K on a
standby pump for the existing bore. The remaining budget is $1,383K.
8.2 The
estimated cost for the installation of a 6,000m³ reservoir is $1,134K.
The reservoir can be accommodated within the remaining project budget
provision.
8.3 The
estimated cost is based on locating the Tasman Tanks reservoir on Council owned
land adjacent to the wastewater ponds, the provision of pumps, pipes and valve
work in order to enable the reservoir to be used in conjunction with the bore
or as a stand-alone water source.
8.4 The
estimated cost of the works, for the purposes of calculating the Ministry of
Health subsidy, was $1,668K. This project included 24 hours additional
storage. The estimated cost for the concrete storage reservoir, with
associated pipes and pump work, was $1,195K plus contingency. The current
4.5-day storage option is therefore approximately the same cost as the original
24-day option but it provides the scheme with a lot more resilience.
8.5 Officers
will put a case to the Ministry of Health to retain the full $529K subsidy for
the water supply upgrade on the basis that the 4.5-day storage option provides
a secure source of water and more than adequate storage to meet the
requirements of the Drinking Water standard. Furthermore, with an
estimated total project cost of $1,134K, the full subsidy would still be less
than the 65% Ministry of Health funding threshold.
9. Significance
Assessment
9.1 This
project is significant in terms of the Council’s policy on significance
and engagement. The matters contained within this report and any
decisions arising, are not considered to be significant as they are consistent
with the direction and financial provisions contained within the 2015-2025 Long
Term Plan.
10. Consultation
10.1 The
Council initially consulted on the upgrade of the Pahiatua water supply as a
significant project within the 2012 Long Term Plan. The Council has
provided annual project updates to the community as part of draft Annual Plan
processes.
10.2 The
community of Pahiatua have a particular interest in this project and there has
been on-going consultation with the Pahiatua On Track Committee as the project
has evolved. Council provided the opportunity to the committee to make comment
on the option of seven-day storage. There has not been any direct
consultation regarding the currently preferred option of 4.5 days
storage.
10.3 The
Ministry of Health has a particular interest in this project, both as a funder
and a regulatory authority. Council staff have kept the Ministry informed
about progress with the project, including the alternate options being
considered. To date the Ministry has expressed no opinion on the preferred
option, awaiting further information. The Council will need to formally
apply to the Ministry to get the subsidy agreement altered, before any decision
on the subsidy will be considered.
11. Conclusion
11.1 The
Pahiatua Water supply needs upgrading, both to achieve compliance with the new
Drinking Water standards and to address the historical quantity and quality
issues associated with the supply. There is also little resilience within the
current scheme.
11.2 There
have been a number of delays with this project to date, and the public are
seeking action on resolving supply issues, given the progress achieved in
security and quality for Norsewood, Eketahuna, Woodville and Dannevirke over
the same period.
11.3 Installation
of additional storage of 4.5 days will enable the town of Pahiatua to be
supplied with quality drinking water throughout the year. It will also
enable the supply to comply with the new drinking water standards, as the river
intake will not be a supplementary source of drinking water.
11.4 Proceeding
with this option now will ensure that the immediate concerns of the community
are addressed; contending with poor quality water and a limited water supply
next summer.
11.5 With Stage One confirmed, Council officers can then fully investigate
the costs and benefits of alternate water supplies and additional storage, and
using the option analysis process above, make an informed recommendation to
Council regarding the merits of further investment in the scheme.
|
12. Recommendation
12.1 That
the report from the Manager Assets Group dated 21 April 2016 concerning the
Pahiatua Water Supply Upgrade (as circulated) be received, and
12.2 That
the Council confirms option 3 as its preferred option, being the installation
of 4.5 days of water storage in the form of a 6,000m³ reservoir, and
12.3 That
the Chief Executive be delegated authority to enter into a contract with
Tasman Tanks for the supply of a 6,000m³ reservoir on mutually agreed
terms and conditions and in line with the proposal outlined in this report.
|
Attachments
1⇩. Project Business Case Summary –
Pahiatua Water Supply- Updated March 2016
2⇩. Reservoir Location - Pahiatua Additional
Storage
10.2 Pahiatua Water
Supply Upgrade
Attachment 1 Project
Business Case Summary – Pahiatua Water Supply- Updated March 2016
Project Business Case Summary –
Pahiatua Water Supply
PART A
– Project Description
Project Title: Pahiatua
Water Supply
Project No:
Revision
No: March 2016 Reviewed
by: Kathy Dever-Tod
Project description, scope and purpose:
|
Historically,
severe water restrictions occurred in Pahiatua during drier months. The
issue was not being able to extract enough water from the Mangatainoka River
during dry spells; the abstraction rate being constrained by both a Resource
Consent specifying the quantity and conditions relating to the draw-off of
water, and the poor quality of water during summer months.
In 2012 Council
installed bore in Pahiatua with funding assistance from the Ministry of
Health (MoH). The
bore supplies sufficient water to replenish the town reservoir (1,140m³)
in Wakeman Street and meet the town’s needs most of the time. The
river intake is used as a supplementary supply. All water is pumped to
the reservoir
Water
restrictions still remain in Pahiatua due to the lack of capacity in the bore
to fully meet the town’s needs and the limited storage available to the
town. The community also still experience quality issues.
Council has
received funding from MoH to develop a second bore and to provide additional
storage up to a minimum of 24hrs as described
in the drinking water Grading recommendations.
The results from
the test bore drilled in 2015 were found to be unfavourable. Council is
considering its options, with the aim of alleviating the need to use the
river source entirely, noting that whilst the town continues to draw from the
river, the supply is not considered secure in terms of the drinking water
standards.
LTP assumptions
- Construct a new bore and a minimum of 24 hours storage 2015/2016
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Expected $ and timing
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Yr 1
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Yr 2
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Yr 3
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Yr 4
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Yr 5
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Yr 6
|
Yr 7
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Yr 8
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Yr 9
|
Yr 10
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|
Business case prepared
|
x
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Project start date
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$1.4m
|
|
|
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Project end date
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x
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PART B
– Issues and Options
Objective: Ensure the Pahiatua township has a
reliable source of drinking water, which meets its needs all year round, is
compliant and provided at the best whole of life cost for the ratepayer.
|
Issue
|
Impact
|
Mitigation
|
|
Worst case
scenario – we continue with the current single bore, supplementing the
supply from the river source
|
Severe water
restrictions would be required to manage demand, customer complaints about
quality remain, supply does not meet drinking water standards and lose all of
the MoH funding subsidy.
|
Undertake
planning now to ensure that an adequate store of water exists, that is
resilient to risks of pump failures and climate change, that is affordable
for ratepayers of the District
|
|
Most likely case
– demand in the town is met through existing bore supplemented via
storage.
|
Council invests
in large storage facilities to meet the town’s needs in drier months,
whilst also considering storage type and location
|
Storage in more
than one place to build resilience in system. Store treated and untreated
water to minimise size of treatment facility needed in high usage months
|
|
Options
|
Brief Analysis
of Option
|
Rating
|
|
Do Nothing
|
The treatment
plant is supplied with blended water from both the bore and river during the
summer months. This results in taste issues and increased treatment
costs. Further treatment will be needed to meet drinking water
standards as the river is not a secure source. Water takes from the
river are limited at times in the summer due to water turbidity and consent
conditions.
This option does
not meet the MoH criteria for the funding subsidy
|
Not viable
|
|
Increase storage
of raw water and use the Bore as the sole source of water for the town
|
This option
involves building storage that more than meets the needs of the town during
dry conditions, and builds some resilience into the scheme (7 days).
The storage would be treated water. This option should meet the criteria for
at least part of the MoH subsidy
The option
assumes that the current bore will be replenished and that through careful
management of the bore, it will continue to supply the town for many years to
come. This assumption is not tested.
A drop off in the
bore’s capacity, even if only on a short term basis, could affect the
viability of this option
|
Viable
|
|
Increase storage
of water and also investigate a supplementary water source for the town
|
This option
involves water storage that more than meets the summer needs of the town, but
which is also places some resilience in the supply (4 days). This
option should meet at least some of the MoH subsidy criteria.
The option then
involves building in further resilience to the system as a stage two
project, through a supplementary source.
Sub options for the additional supply
include
|
|
1. Balfour
Spring – This option involves re-commissioning the spring. A
disadvantage of this option is that as the supply is not secure, on-site
treatment would be required. A further disadvantage is that pumping
into town would be required and the cost of relining the existing pipe. This
option has the advantage of providing some additional resilience to the
scheme as storage tanks would be distant to the Balfour reservoir and bore
storage.
|
Viable
|
|
2. TUI
brewery – This involves using the existing plant and storage at TUI
brewery and piping treated water to supplement the Bore. The existing
plant has been assessed as aged but functional. The advantage of this
option is that less additional storage would be needed in town. The
disadvantages of this option include; the supply (river) not being secure
therefore treatment costs are high. There are land access issues which
will take some time to resolve. The cost of this sub- option is likely
to be very high relative to the amount of time the supply will be
needed ( pipeline, pumping and treatment).
|
Viable
|
|
3. Investigate
a new bore –this involves drilling a test bore and then developing a
second bore. The disadvantage of this option it that it is not certain
that a new test bore would yield the volume of water required. The
advantage of this option, is that as a secure source, treatment costs are
minimal and this option would meet the MoH subsidy criteria.
|
Preferred
|
|
Do we have a
choice?
|
Y/N
|
Council is
required to improve the supply to meet the new Drinking Water standards
|
|
|
|
|
|
|
|
PART C–
Key Stakeholders
Project Sponsor: Dave
Watson
Project Leader: David
Veale
Project Team:
PART D
Fit with Council
Strategic direction:
|
what is driver
for project - P
|
Required by
legislation or new national standards
|
Meet levels of service
|
Council (TDC)
resolution
|
Meeting resource
consent
|
Improve
efficiencies
|
Council policy or
plan
|
Customer requests
|
Nice to have
|
|
P
|
P
|
P
|
P
|
|
P
|
P
|
|
|
Strategic
objectives: Total 100%
|
Growth
|
LOS Increase
100
|
Renewals
|
Other benefits:
|
The community
will have a scheme that is more resilient to climate change and which will
provide more certainty of supply in the case of a natural disaster
|
|
|
Key
constraints/dependencies: (e.g. Key staff, External influences, limitations or
available resources and timing)
|
Not all options will meet the MoH
subsidy criteria. Whilst MoH is aware of the options Council is
investigating, until costs are known, there is no commitment to the level of
subsidy that Council would receive. If Council delays its decision
making for too long, the subsidy may be lost all together, regardless of the
option chosen.
Depending on the option chosen, further
consents may be required, and land purchase or an easement e.g. TUI option
treatment and pipeline. These matters will need to be sorted well in
advance of construction commencing.
There is a key risk associated with this
project; the immediate need for improved resilience in the scheme.
Delays to cost and agree on an option, to receive necessary consents, and to
construct to commission, means there is not the quick fix the community
expects. The preferred option does help lessen this risk, by building
some resilience into the scheme in the medium term, whilst longer term
resilience is secured
|
PART E –
Budget and Timeline
|
Project Cost
|
Rates
|
Reserves
|
Loans
|
Grants / subsidy
|
Total Cost
|
|
Business case
cost
|
|
|
|
|
Existing
budget*
|
|
Total construct
cost
|
|
|
|
|
$1.6m
|
|
Impact on Council
operating costs – long term - P
|
Minor
|
Moderate
|
Significant
|
|
|
P
|
|
|
Will this result
in the need for additional staff to operate?
|
No
|
|
Financial
delegation level (who will make the decision to proceed) - P
|
Procurement
Approach
|
|
Line Manager
|
Direct purchase
Quotes: P
Tender
|
|
Group Manager
|
|
CE P
|
|
Council
|
PART F -
Stakeholder Engagement
Other departments (P level of input required)
|
|
IT
|
Customer Service
|
Finance
|
Governance
(consultation)
|
Regulatory
|
Tararua Alliance
|
Assets
|
|
Minor
|
|
P
|
|
|
P
|
P
|
|
|
Moderate
|
|
|
P
|
|
|
|
|
|
Significant
|
|
|
|
P
|
|
|
P
|
10.2 Pahiatua Water Supply Upgrade
Attachment 2 Reservoir
Location - Pahiatua Additional Storage
|
Date
|
:
|
20 April 2016
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Malcolm Thomas
Strategy and
Policy Adviser
|
|
Subject
|
:
|
Section
17A Service Review Process and Criteria
|
|
Item No
|
:
|
10.3
|
1. Reason
for Report
1.1 The
Local Government Act 2002 (LGA) now requires that a service delivery review
should periodically assess:
“the cost-effectiveness of current arrangements for meeting the needs of
communities within its district or region for good quality local
infrastructure, local public services, and performance of regulatory
functions”.
1.2 A
review of services is a mandatory requirement when there is:
1) Significant change to levels of
service
2) A contract or agreement that is
within 2 years of expiration and that contract is deemed significant by the
Council
1.3 Regardless
of the above, the LGA (Clause 2, schedule 1AA) requires that all services are reviewed by 8 August
2017. After this first review, there is a six-year cycle of
mandatory reviews, or whenever a review is triggered by the above two triggers.
1.4 Staff
are now progressing the service reviews. The Council is being asked to
approve the proposed process, criteria and indicative timetable so that the
service reviews can start to be delivered through to the Council for discussion
and decisions.
2. Introduction
2.1 The
Local Government Act 2002 (LGA) now puts a requirement on the Council to
consider more efficient and effective structures in the delivery of
services.
2.2 The
LGA in Section 17A sets out a requirement to review, on a regular basis, all
Council services. The initial date that all services must comply with
Section 17A is 8 August 2017.
2.3 Not
all services will require a ‘full’ review looking at costing and
analysing the current service delivery against mandatory options. At
Council’s discretion service reviews are not required where:
· Council is legally obliged to deliver the service
· Council has a binding contract that has more than 2 years to run
(from August 2017)
· Council has recently carried out a review that considers the
mandatory choices
· Council considers that the costs of a review outweigh the benefits
o Small service area
o Contract value below a determined threshold
2.4 For those services not exempt for any of the above reasons, the
Council is required to carry out a detailed review. The review must
consider the mandatory options (but other options
should be considered if sensible):
a) in-house governance, funding and delivery
b) in-house governance and funding, but
a. delivery
by a CCO, whether wholly owned by the local authority, or a CCO where the local
authority is a part owner
b. another local
authority
c. another person or
agency (for example central government, a private sector organisation or a community group)
c) responsibility for
governance and funding is delegated to a joint committee or other shared
governance arrangement, with delivery options as set out in b).
2.5 The
Council has discretion on a number of key criteria that will shape the review
process. Council needs to set:
· the grouping of the services to be reviewed
· the dollar value of contracts that are deemed significant
· any other factors that will result in a
service being reviewed.
2.6 The
LGA does not define the services or what is deemed significant. The
Significance and Engagement Policy gives the Council guidance on this
matter. Essentially, there are a few services such as Civil Defence, which
are ‘significant’ but have a relatively low cost.
2.7 An
initial project plan was formed in June 2015 and the overall project confirmed
as part of the TDC work programme over 2015/16 and 2016/17. The Council
received a briefing based on the project plan in August 2015 and expressed a
desire to minimise the scale of the work where possible.
2.8 Since
then the Society of Local Government Managers (SOLGM) has issued good practice
guidance, and considerable discussion on the reviews has taken place in and
between councils. Most councils have yet to make substantial progress on
the service reviews.
2.9 SOLGM
guidance has emphasised that the term cost-effectiveness is not the same thing
as ‘least cost’. The Council still has a value judgement
decision to make in each review.
2.10 During
the 2015 - 25 Long Term Plan (LTP) process the Council resolved to carry out a
funding review for each activity. It was further resolved that this
funding review would be carried out as part of the service reviews.
2.11 An important
distinction is that these service reviews do not include a review of service
levels. That will take place as part of the 2018 – 28 LTP process
during 2017. Expected changes to levels of service will need to be
considered though as these may change the timing of the service reviews.
The service review process will be a useful background for Councillors and may
lead to specific levels of service discussions with the community.
3. Issues
3.1 Criteria
3.1.1 Not
all contracts will trigger a review. The LGA allows councils to not carry
out a review if the costs outweigh the benefits – that is if the contract
is not large enough to be significant.
3.1.2 The
proposed trigger level for contracts and services to be significant is $250,000
a year. This is relatively high for the Council and means
that few contracts expiring will cause a service review
trigger. This will lower the number of service reviews and
concentrate resources on the most significant services.
3.1.3 Contracts and
/ or services less than this may trigger a review if they generate large
political or public interest. The Significance and Engagement Policy is
the guidance policy on this.
3.2 Services
to be Reviewed and Timing
3.2.1 Officers
have assessed the current services delivered by the Council against the LGA
Section 17A requirements. Following SOLGM guidance, services have been
based on the existing activities of the Council. This will enable
existing budgets and information from the 2015 LTP to be used as the base for
the service reviews.
3.2.2 In
some cases, it makes sense to combine activities or groups of activities to be
reviewed as a single service. This is where management and operations are
closely aligned, or where one activity has a major impact on another.
3.2.3 This
is the reason for combining the three waters into one group, and reviewing all
Regulatory Services together. This also reduces the overall costs and
time of the service reviews.
3.2.4 The
following is an indicative timeline for the service reviews process leading up
to August 2017.
|
Service
Review area
|
Likely to
be Exempt (This round)
|
Op Rev
LTP
budget 2015/16
|
Contract
Trigger
|
Work to
date
|
Timing of
Council Workshop
|
|
Pensioner
Housing
|
Yes
|
$0.4 m
|
No
|
Rationale
work done September 2015
|
May 2016
|
|
Libraries /
Service Centres
|
Yes
|
$1.7 m
|
No
|
Background
information done
|
May 2016
|
|
Regulatory
(Animal Control, Health and Safety, District Planning)
|
No
|
$1.6 m
|
No
|
Background
information done
|
May 2016
|
|
Solid Waste
|
Yes
|
$2.1 m
|
No
|
Background
information done
|
May 2016
|
|
Community
Support
|
Yes
|
$0.4 m
|
No
|
None
|
June 2016
|
|
Commercial Property
(and
Forestry)
|
Yes
|
$0.4 m
|
No
|
LTP resolved
to sell.
|
June 2016
|
|
Emergency
Management
|
Yes
|
$0.4 m
|
No
|
None
|
July 2016
|
|
Economic
Development (including i-SITE)
|
No
|
$0.7 m
|
No
|
None
|
July 2016
|
|
Representation
|
Yes
|
$1.0 m
|
No
|
None
|
July 2016
|
|
Pools
|
Yes
|
$0.5 m
|
No - Grant
|
None
|
July 2016
|
|
IT
|
No
|
$0.6 m
|
Yes (June
2018)
|
IT Strategic
Plan
|
August 2016
|
|
Parks,
Property, cemeteries, toilets, Domain Boards
|
No
|
$2.9 m
|
Kathy, Colin
|
None
|
August 2016
|
|
Water,
Wastewater and Stormwater
|
No
|
$5.1 m
|
Partly
(Alliance
and Fulton Hogan)
|
None
Some
committed contracts
LGA changes
|
Feb 2017
|
|
Finance
|
No
|
|
No
|
None
|
Feb 2017
|
|
Roading and
Footpaths
|
Yes
|
$11.2 m
|
Yes –
Oct 2019
|
None
Committed
contract -review 2018
|
March 2017
|
3.2.5 Some
major reviews will be required prior to the expiry of the Alliance contract in
October 2019. There are other small parts of the Council corporate
overhead not included in the timetable above. These are small, or form
part of the management structure.
3.2.6
Decision Making Process
3.2.7 The Council is
required to consider the situation and arrangements for the governance, funding
and delivery of all services. The SOLGM template leads Council through an
understanding of each service, including background information on financials,
rationale for involvement and the decision on whether to carry out a review or
not.
3.2.8 The
proposed process is the following:
· Officers
prepare background information and complete an initial assessment as to whether
a review should be carried out (using SOLGM template as a base),
· Material
is considered by the Council at a workshop, and any additional information is
provided,
· The
Council gives direction as to whether the officer view is supported,
· Project
teams are formed to carry out service reviews identified,
· Formal
reports are brought to the Council to confirm those services that do not
require a review,
· Draft
service reviews considered by the Council workshop before being reported to the
Council.
3.2.9 The Council is
under no compulsion to decide to make any changes regardless of the outcomes of
the service reviews. The Council can decide to remain with current
arrangements even if other arrangements are seen to be more efficient and
effective. The Council would need to detail the reasons for its decision,
and in particular, how the preferred arrangements meet the purpose of the Local
Government Act.
3.2.10 The
Council should note that future decisions to significantly change levels of
service, or when a contract or agreement is within two
years of expiration and the Council deems that contract significant, will
require a service review as part of the decision-making process.
3.2.11 These decisions are not
audited or reviewed by any government agency, but are subject to judicial
review the same as any other decision of the Council. While the
likelihood of a judicial review is considered low, the logic and information
that leads the Council to decisions needs to be well documented and formally
received by the Council. This means that some background work and reports
will be required even for the services that no reviews are undertaken.
3.3 Cost of Reviews
3.3.1 In general, the Strategy and Policy Advisor (consultant) and
in-house staff within existing budgets will carry out the reviews. If the Council decides to engage external consultants to
carry out a significant review then additional budgets will need to be
identified.
3.3.2 For most services, an in-depth full review will not be required.
These will still need to go through the initial process and the reasons for
being excluded from a full review need to be detailed. There are a few
services (covering one or more activities of the Council) that are likely to
require a detailed review in this round of service reviews.
3.4 Regional Collaboration
3.4.1 A
move to share information where possible is underway at a regional level
through the Regional Chief Executives Forum. This may grow into a more
focused process that will input into Tararua service reviews, otherwise
approaches will be made to share information and knowledge with individual
councils for each review where appropriate.
3.4.2 The aim is to
‘share the load’ and limit the time and costs of the reviews for
the Council.
4. Consultation
4.1 There
is no consultation required within the Section 17A requirements.
4.2 If
the reviews result in any significant recommendations to change the governance,
funding or delivery of services, then these will become issues for consultation
as part of the 2018 – 28 Long Term Plan process. The Council may
decide as part of this process not to implement the recommended changes.
|
5. Recommendations
That the report from the Strategy
and Policy Adviser dated 20 April 2016 concerning Section 17A Service Review
Process and Criteria (as circulated) be received, and
That the Council note the new
requirements to review services contained in the Local Government Act 2002, and
That the Council approve the
financial threshold of $250,000 a year for operational costs as a guideline
for services and contracts to be considered significant, and
That the
proposed process to meet the Local Government Act 2002 Section 17A
requirements and the indicative timetable set out in section 3.2 of this
report be approved.
|
Attachments
Nil.
|
Date
|
:
|
20 April 2016
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Richard Taylor
Governance
Manager
|
|
Subject
|
:
|
Application
to the Community Recreation Fund
|
|
Item No
|
:
|
10.4
|
1. Reason
for the Report
1.1 This
report has been prepared to present for the Council’s consideration an
application from the Eketahuna Youth Trust requesting funding from the
Community Recreation Fund.
2. Background
2.1 In
1999, the Council established through its Annual Plan the Community Recreation
Fund to assist community organisations and arts and cultural groups within the
district to develop significant recreation and arts and cultural facilities.
2.2 A
copy of the policy guidelines adopted by the Council as the basis for managing
that fund is attached for reference and information.
2.3 The
sum of $20,000 is provided in each financial year to the fund, and its balance
as at 31 March 2016 is $82,000.
2.4 Previous
projects that have been granted financial assistance from this fund are as
follows:
• Pahiatua
Repertory Society (to complete the restoration and
development of the
Regent Theatre) $10,000.00
• Woodville
Mainstreet Committee
(for completion of the
Lindauer Centre) $
6,724.53
• Dannevirke
Brass Band (to build a new band room) $15,000.00
• Eketahuna
Combined Sports Club (sealing of carpark) $
8,200.00
• Woodville
Districts’ Vision (Lindauer Replica Studio Link project) $
8,000.00
• Woodville
Swimming Pool Committee (to build a toddlers pool
and
family picnic area) $25,546.50
• Pahiatua
Repertory Society (purchase property to develop as a
workshop and provide car parking) $12,500.00
• Pahiatua
Swimming Baths Committee (erect a sun shelter over
the
toddlers pool) $
1,465.00
• Pukaha
Mount Bruce Board (Stage 1 of
their visitor centre upgrade) $50,000.00
• Bush
Multisport Trust (Stage 3 of
the building pavilion development) $60,000.00
• Bush
Multisport Trust (Pahiatua
community pool feasibility study) $20,000.00
· Pahiatua Wheel
Park Committee $50,000.00
3. Application
from the Eketahuna Youth Trust
3.1 The
Eketahuna Youth Trust is applying for funding to build a skate park facility in
Eketahuna. This development is to replace the previous ramps removed from
the current site in 2015 as they were old and considered unsafe.
3.2 This
project began in April 2013 through consultation with local youth, Donna
Olliver (local police) and Bridget Percy (local farmer) deciding to start
raising funds to provide that facility in Eketahuna.
3.3 The
site of the old skate park is considered an ideal location due to its close
proximity to other existing recreational facilities, namely the swimming pool
and the playground.
3.4 It
is intended that the skate park will be suitable for all ages (young children
through to adults), and provide a family friendly environment to encourage
physical activity, recreation and social interaction.
3.5 The
total project cost is $139,656 including GST, with the trust looking to
decrease that expenditure through obtaining volunteer labour and donated local
materials where appropriate.
3.6 To
progress the construction of the facility the plan is intended to be undertaken
in three stages, thereby enabling work to proceed as funds are available.
3.7 At
this time, the trust has a confirmed total of $33,879.54 already raised, with
further initiatives underway to add to this amount.
3.8 The
project is of wide benefit to the community as it involves local youth, and
they have dedicated their time and commitment to working together to progress
the development of the skate park.
3.9 This
has given them a focus on community pride and learning new skills and work
ethic, thereby creating life skills that will help them find employment or seek
higher education.
3.10 It also
enables the establishment of a much-needed recreational facility in Eketahuna
that is widely supported by the community (as outlined in the correspondence
attached to the application).
3.11 To assist
the trust in their endeavours to raise funding for the project the Manager
Assets Group provided them with an in principle memorandum of understanding
setting out the intentions to establish and operate this facility.
3.12 A copy of
the trust’s detailed application is attached to this report for reference
and information.
4. Significance
Assessment
4.1 The
determination of the application for financial assistance from the Community
Recreation Fund is within the Council’s discretion to consider relative
to the request received, and it is not significant in terms of the policy on
significance and engagement.
4.2 The
recommendation made in this report is based on the policy guidelines applicable
to all community organisations seeking support from the Council’s
Community Recreation Fund.
5. Consultation
5.1 The
skate park is an exciting initiative undertaken by a group of enthusiastic
volunteers committed to delivering this project, and it fills a need that
exists within the community to provide access to this type of recreational and
social area.
5.2 The
proposal developed for this facility has involved consultation with the
Eketahuna community, and there is a static display of the skate park in the
library and regular updates are provided through the community newsletter.
5.3 Presentations
on the project have been made to the Eketahuna Community Board relative to
coordinating the plan in conjunction with the Council undertaking renovations
to the playground.
5.4 The
project has the support of the Eketahuna Community Board, Eketahuna Swimming
Pool Committee, Eketahuna Our Town Committee, Eketahuna Charitable Trust and
the Eketahuna Health Centre.
6. Conclusion
6.1 This
project is worthy of support, and it fulfils the criteria to be granted funding
from the Community Recreation Fund.
6.2 Its
purpose is to enhance the community facilities in Eketahuna that assist to make
the district a better place to live, work and play.
6.3 That
objective reflects the vision of the Council’s Long Term Plan to provide
a great lifestyle, and its approach to assisting communities that support
themselves.
6.4 The
skate park project is an example of a project achieved through collaboration
and partnership, with emphasis on filling a community need in Eketahuna for
access to such recreational facilities.
6.5 It
enhances the existing facilities at the swimming pool and playground, and the
youth of Eketahuna are looking forward to seeing their vision become a reality.
6.6 This
will also build on the town centre upgrade that is occurring in Eketahuna
through implementing the features of the design concepts plan developed by
their community.
|
Recommendation
That the report from the Governance
Manager dated 20 April 2016 concerning an Application to the Community
Recreation Fund (as circulated) be received, and
That the application of the
Eketahuna Youth Trust for financial assistance to develop a skate park
facility in Bridge Street adjacent to the playground and swimming pool
be approved, and
That the sum of $30,000 be granted
from the Community Recreation Fund as a Council contribution of funding
towards the cost of this project, subject to the skate park development plan
being presented for the Eketahuna Community Board’s endorsement and
approval by the Council prior to commencing the construction work.
|
Attachments
1⇩. Application from Eketahuna Youth Trust
10.4 Application to
the Community Recreation Fund
Attachment 1 Application
from Eketahuna Youth Trust
|
Date
|
:
|
20 April 2016
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Natarsha Nikora
Recreation
Officer Sport Tararua
|
|
Subject
|
:
|
Grant
Application of Brodie Smith to the International Representatives Scheme
|
|
Item No
|
:
|
10.5
|
1. Reason
for the Report
1.1 This
report has been prepared for the Council’s consideration of an application
received from Brodie Smith requesting funding from the International
Representatives Scheme.
2. Background
2.1 The
Council has funding available to support the district’s elite athletes
selected to represent New Zealand at international events.
2.2 Presently,
the balance available in this account is $1,950.00.
2.3 Funding
awarded from this Scheme is based on the applicant’s budget and the
distance of travel to the international event.
2.4 Grants
can be made up to a maximum amount of $500.00 if competing within the
Pacific/Oceania region and up to a maximum of $800.00 if competing within the
rest of the world. Discretion is available to alter this provision
in exceptional circumstances.
3. Details
of Application Received
3.1 An
application has been received from Brodie Smith who has been selected as a New
Zealand representative in the New Zealand triathlon team to compete in the ITU
World Championships held in Cozumel, Mexico on 11 to 18 September 2016.
3.2 Brodie
will compete in all three disciplines of the Standard Distance Triathlon Age
Group event. This involves a 1500m swim, 40km bike and 10km run.
3.3 The
event involves several countries including Australia, Great Britain, Spain,
Bermuda, USA, Mexico, Russia, Canada, South Africa, France, Japan, Belgium and
Hungary.
3.4 Brodie’s
other representative achievements include a third placing at the National
Standard Distance Age Group Championships in the 40-45 year age group.
3.5 Brodie
has also competed at several half and quarter Ironman and Iron Maori events.
3.6 This is the first application Brodie has submitted to the
International Representatives Scheme.
3.7 The
application submitted by Brodie Smith seeks to raise funds towards the
expenditure she will incur travelling to the World Championships in
Mexico. Estimated costs for her expenses are $6,100.00.
4. Significance
Assessment
4.1 The
proposed actions recommended to the Council are not considered significant in
terms of the Council’s policy on significance and engagement.
5. Conclusion
5.1 The
request meets the criteria for eligibility set down in the guidelines for an
application.
5.2 In accordance with the Scheme’s guidelines, the following
recommendation is made for the Council’s consideration.
|
6. Recommendation
6.1 That
the report from the Recreation Officer Sport Tararua dated 20 April 2016
concerning the Grant Application of Brodie Smith to the International
Representatives Scheme (as circulated) be received, and
6.2 That
the Council approves the application made by Brodie Smith selected to
represent New Zealand in the triathlon team competing at the ITU World
Championships held at Cozumel, Mexico on 11 to 18 September 2016, and
6.3 That
the sum of $800.00 be granted from the International Representatives Scheme
for this purpose.
|
Attachments
1⇩. International Representatives Scheme
Application - Brodie Smith
10.5 Grant
Application of Brodie Smith to the International Representatives Scheme
Attachment 1 International
Representatives Scheme Application - Brodie Smith
|
Date
|
:
|
21 April 2016
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Clayton Locke
Liquor
Licensing Officer
|
|
Subject
|
:
|
Liquor
Licensing Matters Determined Under Delegated Authority
|
|
Item No
|
:
|
10.6
|
1. Reason
for the Report
1.1 To
advise the Council of decisions made under delegated authority regarding liquor
licensing applications.
2. Renewal
of Manager’s Certificates
2.1 Under
Section 224 of the Sale and Supply of Alcohol Act 2012, the following have made
application for the renewal of their manager’s certificate.
2.2 Reports
have been obtained from the Police and the Liquor Licensing Inspector, neither
of whom have raised any matters in opposition to the application.
2.3
In such a situation, Section 228 requires the Agency to renew the certificates
on the conditions presently attached to them for a further period of three
years.
2.4 The
following renewal applications have been made, no objections have been received
nor have any matters in opposition to the renewals been raised in the reports
filed.
|
Managers
Certificate - Renewal of Manager Certificate
|
|
License / Cert No
|
Premises
|
Applicant
|
Issue Date
|
Expiry Date
|
|
401.2009.00003449.001
|
Akitio
Boating Club
|
Mrs
K D Brooks
|
16 Mar 2016
|
30 Nov 2018
|
|
401.2014.00005136.001
|
Dannevirke
Four Square
|
Ms
D M Waterman
|
16 Mar 2016
|
29 Jan 2019
|
|
401.2014.00005139.001
|
Dannevirke
Four Square
|
Mr
B R Ellington
|
16 Mar 2016
|
29 Jan 2019
|
|
401.2012.00005054.001
|
The
Bottle-O Pahiatua
|
Mrs
B L Militch
|
16 Mar 2016
|
31 Jan 2019
|
|
401.2015.00005146.001
|
Dannevirke
Four Square
|
Ms
K V Gunn
|
16 Mar 2016
|
23 Feb 2019
|
|
401.2015.00005147.001
|
Dannevirke
Services and Citizens
|
Miss
G Exeter
|
16 Mar 2016
|
02 Mar 2019
|
|
401.2014.00005143.001
|
Dannevirke
New World
|
Mrs
L A Hollis
|
16 Mar 2016
|
02 Mar 2019
|
|
401.2010.00004079.001
|
Pongaroa
Hotel
|
Mrs
P D Raleigh
|
16 Mar 2016
|
06 Mar 2019
|
|
401.2010.00004094.001
|
Dannevirke
Services and Citizens Club
|
Mrs
S P Morgans
|
16 Mar 2016
|
20 Mar 2019
|
|
401.2010.00004102.001
|
Dannevirke
Bowling Club
|
Mr
J W Harding
|
16 Mar 2016
|
20 Mar 2019
|
|
401.2010.00004110.001
|
New
World Pahiatua
|
Mr
J E Griggs
|
16 Mar 2016
|
30 Mar 2019
|
|
401.2010.00003434.001
|
Merrylees
Hotel
|
M
R Camden
|
16 Mar 2016
|
31 Mar 2019
|
|
401.2010.00004307.001
|
Wimbledon
Tavern
|
Mrs
L M De Visser
|
31 Mar 2016
|
02 Apr 2019
|
|
401.2010.00004100.001
|
Pongaroa
Hotel
|
Mr
S G Raleigh
|
31 Mar 2016
|
08 Apr 2019
|
|
401.2012.00005059.001
|
The
Pongaroa Hotel
|
Mrs
G C Greene
|
31 Mar 2016
|
19 Apr 2019
|
|
401.2015.00005150.001
|
New
World Pahiatua
|
Mrs
K E Jellyman
|
31 Mar 2016
|
28 Apr 2019
|
|
401.2015.00005148.001
|
Pahiatua
New World
|
Mrs
J Philips
|
16 Mar 2016
|
28 Apr 2019
|
|
|
|
|
|
|
|
3. Renewal
of On, Off and Club Licences
3.1 Section
127 of the Sale and Supply of Alcohol Act 2012 provides that the holder of an
On, Off or Club Licence may apply to the District Licensing Agency for the
renewal of the licence.
|
No Renewal
Applications have been received
|
4. New
Certificates
4.1 Under
Section 219 of the Sale and Supply of Alcohol Act 2012, the following have made
application for a Manager Certificate.
4.2 Reports have been obtained from the Police and the Liquor Licensing
Inspector, neither of whom have raised any matters in opposition to the
application.
4.3 In such a situation, Section 223 requires the Agency to issue the
certificate for a period of one year.
|
Managers Certificate - New Manager Certificate
|
|
License / Cert No
|
Premises
|
Applicant
|
Issue
Date
|
Expiry
Date
|
|
401.2016.00005173.001
|
Black Dog
|
Ms H J Upson
|
24
Mar 2016
|
24
Mar 2017
|
|
401.2016.00005174.001
|
Saigon
Restaurant and Lounge Bar
|
Miss A Jope
|
31
Mar 2016
|
31
Mar 2017
|
|
401.2016.00005175.001
|
Merrylees Hotel
|
Mrs N M Henry
|
31
Mar 2016
|
31
Mar 2017
|
5. New
On, Off and Club Licences
5.1 Section 100 of the Sale and Supply of Alcohol Act 2012 provides that
a person, company, chartered club, or such like as provided for under the Act
may apply to the District Licensing Agency for the issue of an On, Off or Club
licence.
5.2 The Act requires the applicant to publicly notify the application
twice.
5.3 Reports on all applications are obtained from the following:
· Police, Licensing Inspector and MidCentral
Health
· New Zealand Fire Service (all applications that
trigger the required level for reporting)
5.4 If no objections are filed and no report filed raises any matter in
opposition to the application, the District Licensing Agency is required to
renew the licence for a further period of three years on the conditions
presently attached to it.
5.5 The
following renewal applications have been made, no objections have been received
nor have any matters in opposition to the renewals been raised in the reports
filed.
|
On Licence - New On Licence
|
|
License / Cert No
|
Premises
|
Applicant
|
Issue
Date
|
Expiry
Date
|
|
400.2015.00005467.001
|
Black Dog
|
Black Dog 2015 Ltd
|
01
Mar 2016
|
01
Mar 2017
|
6. Special
Licences
6.1 Under
Section 22 of the Sale and Supply of Alcohol Act 2012, the following have made
application for special licences for the occasions detailed.
6.2 Reports
have been obtained from the Police and the Liquor Licensing Inspector, neither
of whom have raised any matters in opposition to the application.
6.3 In
considering each application, the Licensing Agency must have regard to the
following matters:
· The nature of the particular occasion
· The suitability of the applicant
· The days on which and the hours during which the applicant proposes
to sell liquor
· The steps proposed to be taken to ensure that prohibited persons are
not served
· The applicant’s proposals relating to the sale and supply of
non-alcoholic refreshments and food
· The reports from the Police and the Liquor Licensing Inspector
6.4 The
following applications are not contrary to the objects of the Act and take into
account the above criteria.
|
Special Licence - Special
Licence
|
|
License / Cert No
|
Premises
|
Applicant
|
Issue
Date
|
Expiry
Date
|
|
400.2016.00005485.001
|
Kumeroa
Dog Trial Club
|
Kumeroa
Dog Trial Club
|
11
Mar 2016
|
12
Mar 2016
|
|
400.2016.00005490.001
|
Dannevirke
Town Hall
|
NZ
Young Farmers
|
11
Mar 2016
|
12
Mar 2016
|
|
400.2016.00005492.001
|
Pukaha
Mt Bruce
|
Pukaha
Mount Bruce Board
|
14
Mar 2016
|
18
Mar 2016
|
|
400.2016.00005486.001
|
Herbertville
Rural Fire Station
|
Herbertville
Volunteer Rural Fire Force
|
14
Mar 2016
|
19
Mar 2016
|
|
400.2016.00005489.001
|
Makotuku
Sheep Dog Trial Shed
|
Makotuku
Sheep Dog Trial Club
|
14
Mar 2016
|
19
Mar 2016
|
|
400.2016.00005482.001
|
Public
Stand Woodville Race Course
|
Woodville
Pahiatua Racing Club Inc
|
14
Mar 2016
|
20
Mar 2016
|
|
400.2016.00005484.001
|
Dannevirke
Bowling Club
|
Dannevirke
Bowling Club Inc
|
11
Mar 2016
|
25
Mar 2016
|
|
400.2016.00005491.001
|
Pongaroa
Hotel
|
Pongaroa
Hotel 2014
|
16
Mar 2016
|
27
Mar 2016
|
|
400.2016.00005478.001
|
Akitio
Boating Club
|
Akitio
Boating Club Inc
|
16
Mar 2016
|
28
Mar 2016
|
|
400.2016.00005494.001
|
Otapawa
Woolshed
|
Alfredton
School PTA
|
16
Mar 2016
|
02
Apr 2016
|
|
400.2016.00005498.001
|
Stadium
Pahiatua
|
Bush
Multisports Trust
|
31
Mar 2016
|
02
Apr 2016
|
|
400.2016.00005488.001
|
Alfredton
Dog Trial Club
|
Mr A B
Schnell
|
16
Mar 2016
|
09
Apr 2016
|
|
400.2016.00005493.001
|
Weber
Community Hall
|
Weber
Sheep Dog Trial Club
|
31 Mar
2016
|
15
Apr 2016
|
|
400.2016.00005499.001
|
Dannevirke
Town Hall
|
Dannevirke
Theatre Company
|
31
Mar 2016
|
23
Apr 2016
|
|
400.2016.00005487.001
|
Tararua
Club
|
Tararua
Club Inc
|
16
Mar 2016
|
12
May 2016
|
|
400.2016.00005497.001
|
Stables
of Barry Beatson, Woolshed of Simon Herbert and Home of
|
Dannevirke
Hunt Inc
|
31
Mar 2016
|
03
Jul 2016
|
|
400.2016.00005495.001
|
Pongaroa
Domain Club Rooms
|
Puketoi
Rugby Football Club
|
17
Mar 2016
|
06
Aug 2016
|
6.5 Under
Section 22 of the Sale and Supply of Alcohol Act 2012, the applications for
special licences are approved subject to the following condition:
· At all times when liquor is available for sale, a reasonable range
of non-alcoholic refreshments and food is to be available for consumption on
the premises at all times while liquor is being sold.
7. Temporary
Authority
7.1 Section
136 of the Sale and Supply of Alcohol Act 2012 permits the Licensing Agency to
make orders authorising applicants to carry on the sale and supply of liquor
for up to three months in respect of a premise for which existing licences
exist. The Licensing Agency may hear and determine orders ex parte, or
hold a public hearing.
|
No temporary authority applications have been
received
|
|
8. Recommendation
8.1 That
the report from the Liquor Licensing Officer dated 21 April 2016 concerning
Liquor Licensing Matters Determined Under Delegated Authority (as circulated)
be received and the contents are noted.
|
Attachments
Nil.
|
Date
|
:
|
20 April 2016
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Blair King
Chief
Executive
|
|
Subject
|
:
|
Staff
Report
|
|
Item No
|
:
|
10.7
|
1. Reason for
the Report
This report is to update Councillors on key
projects and items of interest for the period from 23 March 2016 to 20 April
2016.
Key Points
2. Update on Earthquake Prone Buildings (EQB)
under Building Act
At a meeting in Wellington on 19 April, members of the
LGNZ and Ministry of Building, Innovation and Employment EQB working group were
briefed on the status of the legislation. The Bill is presently at its
third reading, which means it is likely to be passed this financial year.
One key plank within the Bill is new Assessment Criteria known as the Chief
Executives methodology. This will help Councils such as ours through
first “profiling” which buildings must be assessed (targeting those
deemed highest risk to life), then how they should be assessed (to reduce
variation in EQB scores). Passing of the legislation removes the need to
immediately update our current EQB Policy, passed in 2011, which was due for
review in mid-2016.
3. Meeting
with Minister of Local Government
The Minister held a very good meet and
question session in Palmerston North for the Region’s Mayors, Councillors
and Chief Executives on Wednesday 20 April. Key topics were on the Better
Local Services initiatives, and whether new regional Council Controlled
Organisations (CCO’s) for activities such as Roading, Waters, Regulatory
Services were the best long-term option. He acknowledged this region is
already well involved in shared services, both through the MW-LASS company, and
inter-council with key providers. Other discussions included
fine-tuning Worksafe interpretations, to address unintended consequences, and
adding Government funding for the significant upgrading of water and wastewater
systems.
4. Health and Safety Update under 4 April
Legislation
Sandy
Lowe has been working with the MW-LASS project manager to update Council
Policies to reflect the new Act. We will be using this revised
documentation to apply for accreditation under the ACC scheme, as this will help
reduce the premiums we pay annually. There are three levels of
accreditation, and we are targeting secondary rather than tertiary or
primary.
5. Audit
NZ views on Project Control Sheet
Whilst
Audit NZ endorsed the focus on the projects at risk, the sheet has been revised
back to “by Activity” as requested by Councillors, rather than
grouping via Risk.
An external
review by Frank Aldridge highlighted the need for better project control
documentation on how risks are being addressed. For example, where we
have made a decision to go with a specified contractor under delegated
authority, the project files should explicitly state alignment with the
Procurement Policy.
6. Update on NZ
Fire Service Merger
We
have been invited to a briefing on 29 April by the new Commission on funding of
the new merged Fire and Rescue Service. It is expected this will cover
off the contentious issue of how they handle transfer of ownership of assets
owned by Councils or Volunteer Rural Fire Forces. Council has already
discussed this issue when considering joining an expanded Rural Fire District
in 2015, where the request to “gift” this equipment, and continue
to fund its depreciation and operation was declined.
7. Sealing
of Documents
The
Mayor and the Chief Executive signed the following document under the
Council’s common seal:
·
Stock Underpass Agreement - G and C Bennett
Limited, Pahiatua
8. Elected
Members Remuneration from 1 July 2016
The
Remuneration Authority is in the process of considering elected members
remuneration for the forthcoming financial year commencing on 1 July 2016, and
it corresponded with the Mayor on this subject.
For
the 2016/17 year, the Remuneration Authority has decided to implement increases
of between 1.5% and 3%, phased in bands, with the larger metropolitan areas
receiving 1.5% and those councils with more modest remuneration being increased
up to 3%, and based on the Authority’s size index.
Under this approach, the following will be the base remuneration for
the elected members of the Tararua district:
·
Mayor - $89,226
(previously $87,050) less the deduction of $2,350 for the use of the car
provided
·
Councillor - $24,498 (previously $23,900)
·
Eketahuna Community Board Chair - $7,175
(previously $7,000)
·
Eketahuna Community Board Member - $3,588
(previously $3,500)
·
Dannevirke Community Board Chair - $11,070
(previously $10,800)
·
Dannevirke Community Board Member - $5,535
(previously $5,400)
Further
to the above, the following proposed payments (developed in consultation with
the Mayor) recognise positions with additional responsibilities:
·
Deputy Mayor - $34,297 (previously $33,460)
·
Member Forestry Committee/Audit and Risk
Committee - additional $2,500 per annum above councillor base salary
·
District Plan Review meetings - $200.00 per day
for members of the hearings committee
Previous
provision and reference to the Council Controlled Trading Organisation
Committee is deleted given this structure is no longer required given the
liquidation of Infracon is complete.
By
the end of April, the Authority will inform councils of any changes to the
provisions for mileage, travel time and communications allowances that are to
be included in the 2016/2017 determination. At the same time, the Members
Allowance and Reimbursement Policy is sent to them for approval.
In
early June, the Authority will confirm the final remuneration details for each
council and at the same time begin the process of issuing a determination for
the 2016/2017 year. The aim is to gazette the new determination prior to 1
July, dependent on the receipt of information from local authorities by the
required deadlines.
The
determination issued in June for the period from 1 July 2016 will remain in
place until 30 June 2017, and there will be no adjustment made at the time of
the election. If incoming councils change structures or other
remuneration arrangements, they can submit the details to the Authority at any
stage during the year for consideration through an amending determination.
9. Human Resources
We
welcome into the Finance team, two new Financial Accountants, Sarah Stephenson
and Hayden Dyer this month.
Applications
have closed for the Land Information Assistant position. Seventeen
applications have been received in total and interviews will be taking place
during week 26-29 April.
Recruitment
for a Water Treatment Cadet has commenced with applications closing on Friday
15 April. Staff are currently reviewing the applications and interviews
will commence shortly.
A
busy time had with planning for the ANZAC Day Civic Service on Monday 25 April.
Activity
Reports
Tararua Alliance
10. Executive
Summary
With
the autumn weather upon us the Alliance is busy completing the last of the
renewal projects for the 2015/2016 financial year. The focus is on
completing projects that are less dependent on good weather and
temperature. These include finishing the emergency works projects,
pre-reseal repairs for next season and preparing the unsealed roads within the
network for the winter months.
The
majority of the rehabilitation projects are now complete and the construction
team is finishing up on the Pahiatua Track rehabilitation project. Work
is now underway on identifying the 2016/2017 rehabilitation projects and
prioritising these for design.
The
majority of the pre-reseal repairs for the 2016/2017 reseal season are nearing
completion and the team expects to have these 100% complete by the end of April 2016. This will
enable an early start to next year’s reseal programme. The team has been
in early discussion with the surfacing teams and are programmed to begin the
2016/2017 reseal programme in October 2016.
The
sealing teams completed the original reseal programme in December last year and
the Planning Team has identified an additional 12km of reseals that will be
completed this financial year. Work is now underway on this additional
work and will be completed by the end of April. Car park resealing for
the Assets team will also be completed at the same time.
The
Saddle Road project continues to progress well and the focus is on preparing
the site for the winter months. Work continues on site 2 and 5 and Stringfellows
are undertaking predominately earthworks, drainage and pavement
construction. The Alliance is working with Stringfellows to have no
unsealed sections of pavement open over the winter months.
The
Eketahuna upgrade is now well underway and the team is progressing as
planned. The town entrance signage has been installed and the team is
working on kerb & channel, exposed concrete and drainage around the Four
Square. In addition, work has also begun on the Chorus building site with
retaining wall construction now underway. The Alliance has certainly
appreciated Tracey Collis and Sharon Shannon’s assistance and
communication with the community. This has really helped the team
concentrate on the physical works and minimised disruption to the shop owners
and public.
Our front end project management software FUSE
is now operational for data collection and development of Forward Works
Programmes. The team is currently working on implementing the CRM module
of FUSE and it is hoped that this will be operational by the end of
April. This will allow the team to have excellent visual management of
the CRMs. The team is currently in negotiations to develop a 3 waters
module that will enable the Alliance to consistently manage the Tararua assets
and aligning the Forward Works Programmes for each activity.
The
reticulation activities of the 3 waters have transferred to the Alliance with
very little impact on Tararua District Council or the public. The
day-to-day activities are being managed by Eddie Charlton. Garth Hewitt
and John Francis are now part of the Alliance team based at Oringi and have
fitted in very well. The focus for this team is now developing the
2016/2017 Forward Works Programme for Water & Wastewater and aligning this
to the available budgets.
11. Planning
The
annual Network drive-over is underway to determine the Forward Works Programme
for the 2016/2017 financial year. This involves travelling the 1175 km of
sealed network to visually view and determine the onsite conditions in relation
to All Faults and RAMM reporting data. The purpose of this is to validate and
prioritise work for next season. Ray Cannon is undertaking this survey
and it is currently 40% complete.
The
Planning & Design Team is currently finalising design and methodology for
the emergency works sites on River Road and Route 52. The site on Route 52 was
originally considered for a Rock Wall construction that would have required a
resource consent. Due to the potential resource consent conditions and
difficulty sourcing approved rock, the team has now re-evaluated the design and
are now finalising plans for a retaining wall remedy.
Similar
discussions have been undertaken for River Road where options are now being
considered to build a small retaining wall to reduce cost in importing rock
from outside the region.
Construction
has commenced on the Pahiatua Track Pavement Rehabilitations. Minor
alterations have been required to the initial design due to the location of a
fibre optic cable.
12. FUSE
Work
has begun on the Implementation of the CRM module for Roading & 3 Waters
within FUSE. The team is currently beta testing the new software and developing
Forward Works Programmes within this environment.
The
majority of the asset data has now been entered into FUSE and work continues to
focus on data integrity and coding.
13. Programme, Claim and
KPI Reporting
Preparation
of April programme:
·
Focuses on finishing 2016/17 Pre-reseal repairs,
attending Priority 5 – Safety issues and culvert water blasting.
·
Unsealed Road Re-metalling
·
TCE vs Actual in place in the claim document and
KPI Reported.
14. Assetic
and Valuation
3
Waters due to be implemented in Assetic in April/May, at which point the
Alliance will assume some responsibilities for the data management and be able
to begin using it for planning purposes.
A
reconciliation between SPNAM and RAMM in respect to the Valuation will begin
next month to ensure that in future Tararua District Council can use RAMM as
primary dataset for Roading including asset valuations.
15. 3
Waters Asset Management Strawman Plan
Work
is beginning on a Strawman Plan for Asset Management as a starting point for
implementation of a job management system and asset data collection and
maintenance process.
16. Hawkeye
Survey
Background
acceptance testing work is in progress validating the output from the Hawkeye
Survey to ensure the results can be directly compared to previous surveys.
Hawkeye data will form the backbone of the dTIMs implementation for future
modelling.
17. JunoViewer
Web
JunoViewer
Web and the corresponding FIT tool will be implemented in Tararua before June.
The analytics within the tools will enable the Alliance to view the Forward
Works Programme alongside the other corresponding data such as condition,
traffic and loading, roughness, texture and rutting both in the office and in
the field with the FIT tool. This will enable data driven decisions about the Forward
Works Programme and provide confidence we are making the right decisions for
the right reasons.
18. Wai
Splash Car Park Dannevirke
The
existing stormwater system has been located. Catchment calculations
indicate the current system is not adequate to cope with current discharge
needs, so further design has been undertaken to install an additional drainage
pipe to the kerb and channel along with a fibre optic duct. This work is
planned to be completed by 30 April so the Paving team can undertake the
pavement resurfacing.
19. Woodville Camping
Ground
Design
work on the caravan turning circle and associated parking areas has been
completed and forwarded to the Assets team for approval. Once accepted,
work will commence in May 2016 when the crews are freed up from the Eketahuna
project.
20. Flood Damage
Has
continued on the testing and design for the remaining emergency works damaged
sites. The main projects in process are the Route 52 under-slip and River
Road under-slip sites. Both of these projects are being re-designed to
mitigate the need for resource consent and to reduce costs associated with the
shortage of hard rock within the district. Josh Webster is working
closely with Ranginui Woods, from the Wanganui office, on design concepts for
River Road (RP9.004) & R52-0093 (RP6.300).
Work
is expected to begin on these sites in May 2016.
Delivery
21. General Maintenance
Work
is programmed for the month of May around the district to complete sign
maintenance and installation, minor maintenance, pavement and drainage
repairs. High vegetation work is programmed on the arterial routes within
the district.
Pavement
remarking is also underway throughout the district. This is being
undertaken by Roadmarkers Ltd.
22. Sealed Pavement
Maintenance
2016/17
Pavement pre-reseal repairs are programmed and due for completion before the
end of April. The majority of the works are on Weber Road and Route 52,
section 44. These are the remaining pavement repairs to be completed in
preparation for next year’s reseal season.
23. Unsealed Pavement
Maintenance
Maintenance
metal is being applied to the unsealed roads in a planned approach via CRMs,
feedback from network inspectors, patrolmen and the grader operators. This is
in preparation for the winter months and some roads programmed for the month of
May are:
|
· Coast Road
· Speedy Road
· Rakautatahi Road
|
· Ngapaeruru Road
· Tautane Road
· Range Road (A)
|
The
maintenance graders have a full programme of work ahead of them; as well as
responding to CRMs. The graders travel around the network in an efficient
manner and work is programmed in zones to ensure efficiency. Some roads
programmed for the month of May are:
|
· Range Road
· Manuhara Road
· Tawera Road
·
Waitahora Road
|
· Swinburn Street
· Tamiki East Road
· Surrydale Road
· Towai Road
|
24. Emergency Works
We
have engaged and programmed in an approved sub-contractor to complete a number
of smaller flood damage sites across the district. These sites were caused in
the July and September 2015 rain events. They are programmed to complete work
on Kopikopiko Road and Tararua Road. The River Road and Route 52 sites are
still in the planning phase, with work scheduled to start at the end of April.
25. Pavement
Rehabilitations
The
Alliance has completed 90% of the 2015/16 rehabilitation programme, with only
the Pahiatua Track section left to complete. This project is tracking well, and
is scheduled to be completed on 22 April, before Anzac weekend. Work is now
being planned for the 2016/17 rehabilitation projects.
26. Pavement Reseals
The
2015/16 pavement reseals have been completed on time, under budget and with no
zero harm issues to report. In addition, the planning team has identified
a further 12km of road to add to this season’s programme. This work is
programmed for completion by the month end, dependent on weather.
27. Urban Maintenance /
Construction
The
sweeper truck is undertaking the cyclic programme for the month of May.
The team is now planning for the leaf fall season. Additional crews are
being put on standby to attend to the increased leaf fall and potential
flooding issues this is likely to bring. General maintenance activities are
completed as required, and the work teams are responding to any CRMs within the
required timeframes. The Alliance has employed a new Urban Area Duties
Foreperson, who will concentrate on working across the four townships within
the district, and we expect to see greater visibility and level of service in
this area.
28. Eketahuna
Main Street Upgrade
Work
on the Eketahuna Main Street Upgrade project is progressing well. The two Kiwi
signs at the northern and southern entrances to the township have been
installed. Work continues on the Four Square garden and rest area, with
the exposed concrete footpath having been poured, acid washed and the release
cuts have been completed. Work is underway outside the Chorus building with the
kerb blocks having been installed, the footings for the block wall have been
poured, and preparation work is underway for the footing for the Kiwi alongside
the garden area and footpath.
29. Saddle Road Upgrade
Work has
commenced on the fill section of Site 2 and will continue as the weather
permits.
Works during March focused on
completing the first section of pavement on site 5, including the
drainage. Work also began on site 2 earthworks.
Site
2 works included:
·
Temporary fencing
and removal of existing fences
·
Installation of
erosion and sediment control devices
·
Stripping of
topsoil
·
Installation of
subsoil drainage
·
Cut to fill
Photo 1: Topsoil
stripping and subsoil placing on site 2
Site
5 works included;
·
Installation of
subsoil drainage
·
Installing sumps
and culverts
·
Completing
construction of retaining wall
·
Pouring of kerb
and channel
·
Removal of old
pavement
·
Placing of AP65
·
Placing of AP40
·
Placing of topsoil
Works
planned for April include:
·
Sealing of top
section of site 5
·
Completing
drainage works on site 5
·
Pouring of
remaining kerb and channel on site 5
·
Shaping up of
sub-base and placement of basecourse on lower portion of site 5
·
Sealing of lower
section on site 5
·
Earthworks site 2
·
Drainage site 2
Photo
2: Site 5 -
Final shaping of fill
During
March the following issues were encountered:
·
Site 2 suitability
of fill material
·
Site 5 drainage at
B track entrance
·
Site 5 B track
entrance sight line
Identified
risks for April include:
·
Maintaining site 5
unsealed
·
Effect of weather
on sealing
·
Effect of weather
on continuing site 2 earthworks
·
Saddle Road
Upgrade – March 2016 Monthly Report
Environmental Issues:
Horizons
inspection was undertaken on 10 March with no issues identified. Site 5 fill
has been stabilised and regressed. Earthworks began on site 2, erosion
and sediment control devices are in place.
30. Water
and Wastewater
The
renewal of the section from Alfredton Road to the Eketahuna Rail Station is now
complete. This work comprised approximately 210 metres of 150mm diameter sewer
main, and one new manhole installed.
31. Water and Wastewater
Maintenance
·
CRM Water Faults
attended – 67
·
Wastewater –
4
32. Water and Wastewater
Forward Works Programme
The
April Forward Works Programme has been confirmed for Water &
Wastewater. The following are some of the projects programmed for April:
·
Cut in Dublin Street
watermain.
·
Cut in Tyndall Street
watermain
·
Sewer Renewal -
Princess St, Dannevirke. We are currently working on the section between Queen
Street and Livingstone Street.
·
Install pre-cast
chamber on main inlet line to house new screen at the Woodville wastewater
treatment plant (programmed for 3 May)
·
Lift out pump at the Pahiatua
infiltration gallery – (programmed for 20 April)
·
Cut out delaminating
pipework at Woodville water treatment plant
Princess St - Sewer Renewal
33. CCTV
Camera
With
Garth now based within the Alliance at Oringi, he is working closely with Eddie
Charlton to ensure that the CCTV Camera Programme is continuing. This
information will be critical in developing next year’s Forward Works
Programme. The following streets’ pipework was CCTV surveyed during
March:
·
George Street
·
Alexander Street
·
Dagmar Street
·
Hamlet Street - Root intrusion identified
The
CCTV camera has currently been sent away for maintenance due to issues with the
circuitry. Once back the following camera programme is scheduled for
April:
·
Alma Street (Denmark - Waterloo)
·
Ransom Street
·
Allen Street
·
Thyra Street
·
Burns Street
·
Gertrude Street
Performance
34. Financial
Performance
The
Alliance is currently on track to complete each activity budget for the
2015/2016 financial year.
The
following is the Budget Spend Year to Date for the key activities:
The Alliance budget is tracking very well and the majority of the
activities are well on track to be completed by the end of the financial year.
The
Sealed Pavement Maintenance budget is slightly overspent due to identifying
next year’s pre-reseal repairs. This will be offset by an under
expenditure in the Drainage Maintenance budget.
The
remainder of the Rehabilitation budget will be spent on the Pahiatua Track
pavement strengthening project.
The
remainder of the resurfacing budget will be spent on the additional 12km of
identified reseals.
The
Minor Safety budget has been completed with the majority of the projects linked
to the Rehabilitation programme including safety realignments and sight
benching.
35. Corridor
Access Request Management System
Over
the last few months the Council and Alliance have been working to implement
Submitica and the Before U Dig corridor access management systems. These have
both been finalised and went live on 1 April. This will make managing the
Traffic Management plans and Corridor access request approval process more
streamlined and the approvals can now be undertaken electronically. This will
not only reduce administration time but also improve the level of service for
the utility providers and other contractors applying for CARs.
36. Customer
Feedback
The
CRM completion rate and feedback scores continue to trend well. Results from
March are slightly up on the previous month with a score of 4.39 out of 5.
37. Response
Times
CRM
response times are also trending well. Results for March are an average of 1.33
days to respond to CRMs with an overall target of five working days.
38. Traffic
Management
A
total of seven safety audits were undertaken in March, with three being classed
as dangerous. Two of these sites were Alliance sites, and were corrected
immediately. One other contractor that was not working for the Alliance was
also recorded as having a dangerous site, and the contractor corrected the site
immediately.
The
Alliance will be working hard to ensure that there are no non-compliant sites
in the future.
39. Rework
No
rework was identified, recorded or undertaken for March.
40. Performance
Framework KRAs & KPIs
The
Alliance Performance framework is now being embedded into the Alliance and the
majority of the KRAs and KPIs are now being measured.
41. Key Performance Framework
Results
Assets
Group
42. Executive
Summary
The Group’s primary focus remains on the capital works
programme. Larger MfE upgrade projects are in their final stages, with only a
few small aspects left to complete in Woodville and Pahiatua. The
Pahiatua water supply project is entering a critical phase, with the proposed costing
for a 4.5 day storage option complete and ready to be considered by
Council. The community assets projects are well underway, with a number
of projects due to be completed by the end of April, early May, including the
renovation of the sportsground toilets, the furniture at Fountaine
Square, the planting at Woodville cemetery, and installation of furniture
and the barbeque at Fountaine Square. The Woodville camping ground will
commence in May with drainage and levelling of the ground.
A key milestone
this month has been the notification by Horizons of Council’s
applications for consent to discharge treated wastewater in Pahiatua and
Eketahuna. These are the first of a series of applications as Council
renews its consents. The Woodville application has been lodged, but is on
hold until the whales have been fixed and the wastewater plant is fully
operational again.
We have been
frustrated during the month by the odd water sample testing positive at the
laboratory for bacteria even though chlorine levels are high and subsequent
tests are clear. In response we have reviewed our sampling processes and
staff training, and we are working closely with the laboratory.
With cooler
weather and rising river levels, we have been able to lift the water
restrictions across the District. In Woodville we have now stopped using
the impounded supply, with an immediate reduction in taste and odour issues as
a result.
The Group is currently advertising for a
water treatment cadet. As more waste and waste water treatment plants
come on line, there is a resultant need to increase the capacity of the team.
Training our own operator, is a good way to ensure that they have the skills to
do the job, and provides a member of the community with a new career
opportunity.
Solid Waste
43. Pahiatua Transfer Station
The three-year
contract term for the operation of the Pahiatua Transfer Station expires on 30
June 2016. Staff are currently working with the incumbent contractor on their
request to do a 1 year extension as allowed under the documents. In the
event these discussions are unsuccessful, a new contract has been developed to
enable a tender process to start immediately.
44. Norsewood Refuse
The Council contractor in Norsewood and Ormondville has recently
advised Council that they intend to start selling their own refuse bags within
the Norsewood and Ormondville communities shortly. This will aid Council
in withdrawing from the kerbside collection service in these two towns.
If the community adapt quickly to the new bags, Council may be able to withdraw
the Council service sooner than first expected.
Utilities
Water
Supplies
45. District Wide Water Restrictions
All
restrictions have been lifted as of Monday 11 April. This is due to the cooler
weather reducing demand and higher river levels improving supply.
46. General
Some
challenges are being experienced with regards to bacteriological sampling
within the reticulation and the treatment plants in the district, with positive
results from the laboratory even though the FAC (freely available Chlorine)
levels are elevated and closely monitored. Sampling techniques have been
modified to ensure that our staff are not inadvertently contaminating the
sample.
Opus
has been engaged to prepare a Catchment Risk Assessment and water safety plans
for the Woodville and Norsewood drinking water supplies and to update the
Catchment Risk Assessment and water safety plans for the Pahiatua and Eketahuna
drinking water supplies. The supplies are required to have specific water
safety plans to meet the requirements of the Health (Drinking Water) Amendment
Act 2007.
47. Woodville
River
flows have been elevated with the rainfall in the area enabling us to refrain
from using the impoundment supply and rely on the river. This has reduced
the taste and odour complaints and CRMs through the month.
48. Pahiatua
Staff
have been working on getting prices for the new 6,000m³ reservoir,
foundation and pipework. A reservoir of this size would provide the town with
4.5 days storage during periods of average demand. It is proposed to
install a 6,000m³ reservoir to meet the requirements of the drinking water
standard and enable the removal of the river supply, with some certainty that
the bore plus storage would meet the demands of the town when the bore is
operating at its usual flow.
49. Pongaroa
This
scheme has been running well with good FAC residuals being more closely
monitored with the new equipment that has was issued to the operator.
50. Akitio
Dannevirke
Dairy Supplies have been out to the Akitio water supply and are evaluating the
water tanks, valves, pipework, ballcock assemblies etc. for repair or
replacement. This follows two incidences of tank leaks during the latter
part of the summer. They will report back to Council staff with a programme of
essential work and work that can be programmed at a later date.
Wastewater
51. Resource
Consents
The consent
applications for Eketahuna and Pahiatua have now been
publicly notified. This represents a large milestone for Council as
the consents have been in the planning stage for more than a year now.
Once the whales at Woodville have been repaired, and the plant is fully operational,
the consent application will be completed and ready for notification.
52. Dannevirke
Reticulation
The
renewal of the Princess Street sewer main is currently underway.
53. Eketahuna
The
Herbert Street sewer main replacement has been completed. Interflow are
completing the lateral inserts in Bengston and High Streets, Eketahuna, which
will complete the relining programme.
54. Woodville
– Reticulation
The
sewer main relining programme has been completed and lateral inserts will be installed
once Interflow have finished in Eketahuna.
55. MfE
Projects – Woodville
The
drainage work in the No.2 pond has been completed. Viking are now ready
to reline the pond. The tephra filter irrigation sprinklers have
been ordered and will be installed by MacDougalls.
56. MfE - Dannevirke
The
installation of the drum screen filters and pipe work has been completed, the
walkway installed and is ready for commissioning.
The
sludge removal should be completed by Monday 18 April. Contaminated
metal will be removed and deepening of the pond will continue.
Property
Housing for the Elderly
57. Occupancy
76 flats are presently occupied, there
are currently 6 vacant flats, which are:
|
Aften
Court, Dannevirke
|
1 flat vacant
|
91 days
|
|
Ballarat
Court, Dannevirke
|
2 flats vacant
|
143, 202 days
|
|
Gordon Street, Dannevirke
|
1 flat vacant
|
91 days
|
|
Lyndon Flats, Pahiatua
|
1 flat vacant
|
42 days
|
|
Ruahine Flats, Woodville
|
1 flat vacant
|
60 days – to be tenanted early
May
|
Three of the vacant flats in Dannevirke will be
tenanted in May.
58. Painting Tenders
The
successful tenderer has been engaged and painting work has commenced at the
Ruahine Flats. Painting is part of our routine renewals programme, and ensures
that the properties remain water tight and with walls, windows and roofs in
sound condition.
Commercial Property
59. Tennyson Street
A Sale and Purchase
Agreement has been signed for the Tennyson Street property behind the Tennyson
Street Flats. This property was subdivided by Council in 2007 and has
been available for purchase ever since. The agreement is subject to the usual
property due diligence clauses.
60. Pahiatua
The tender for the sale of the two
industrial sections in Pahiatua closed with the Solicitor on 18 March. The
tenders received were not high enough to be accepted. There continues to be
some interest in the land, and if a satisfactory agreement can not be reached
shortly, the land will be listed with an agent.
Camping Grounds
61. Bookings
Bookings for the
district camping grounds in March 2016 were:
|
|
March
2016
|
March
2015
|
%
Change
|
|
Dannevirke
|
543
|
319
|
70% increase
|
|
Pahiatua
|
392
|
483
|
19%
drop
|
|
Woodville
|
132
|
78
|
69%
increase
|
|
Eketahuna
|
653
|
393
|
66%
increase
|
Usage of the
camping grounds continues to be high with large increases in every town, except
Pahiatua, when compared to last year. The result in Pahiatua is due to
the unusually high bookings last year by contractors working at the Fonterra
site.
62. Woodville
The Tararua
Alliance has completed the concept plan for the proposed Woodville Camping
Ground upgrade which includes drainage and levelling of the site, a ring road,
extra powered sites and hard stand areas. The Woodville Camping ground
subcommittee met onsite on 13 April to discuss the plan. The plan is now
being priced, with drainage intended to commence in early May, now that camper
numbers are beginning to fall. During work on site, the camping ground
will be closed.
Parks
and Reserves
63. Lower Domain River Access/Walkway
Council
officers recently met with the Lower Domain Caretakers, Ruahine Contractors and
Horizons to discuss clearing a picnic area and access to the Mangatera Stream
in the area beside the Scout Park at the Lower Domain. This area, when
established will be mown, and will enable members of the public to picnic and
have river access. It is envisaged that this area will be completed within the
next few months.
64. Kaitawa Domain
Lease
documents have now been sent to the successful tenderer. We are waiting
for the documents to return for signing.
Cemeteries
65. General
April has been another quiet month with
burials and ashes interments. We have had five ashes interments and four
burials so far.
Everything seems to be going well with
the Tararua Alliance now digging the graves.
There seems to
be more and more people reserving plots recently. Council may need to
consider limiting the number of plots that can be reserved at one time if the
trend continues, otherwise new beams will need to be laid earlier than planned.
66. Pinfold Road Cemetery, Woodville
The first stage
of the planting at the Cemetery is complete. Once grown, this hedging will
provide some respite from the wind for visitors to the cemetery. The next
stage is to install new gardens around the grassed area by the historical grave
just inside the cemetery.
Public
Toilets
67. Dannevirke Sports
Centre Toilet Upgrade
The upgrade
of the women’s toilets has now been completed. These have been reopened
and work has now started on the men’s which includes removing the old
urinal. It is hoped this work will be completed within the next two weeks.
Finance
68. Payroll Shared Services
Council
has been operating a shared payroll service with Horowhenua District Council
since November 2015 to help backfill our payroll function.
We
have recently reviewed how best to deliver payroll in an efficient and
effective manner. We have agreed to continue and enhance our shared
service arrangement on a yearly renewable contract, with the intention of
taking a regionalised approach to delivering this function in the future.
Strategy
and District Development
69. Bluff
Road
There
is increasing interest for full public access to the Manawatu River from Bluff
Road. DOC, Te Kaaru (Iwi) and Fish and Game have advised Council that
they would like public access achieved.
A
local farmer owns a small piece of land over which road access has
traditionally been provided.
However,
over summer and previously this access has been gated, locked and even blocked
by rocks by the farmer. These actions have been frustrating a number of
local users of the river.
The
farm has been using part of the LINZ administered land as a cattle
feedlot. A lease offer from LINZ allows for only sheep grazing.
A
review of the site by the Council Roading Engineer identified several options
to improve corner safety and driver access. Previous verbal negotiations
with the farm owners indicated that they would allow limited controlled access
and easement for walking access.
However,
similar access could be achieved over adjacent road reserve and DOC land while
improving road safety.
The
matter is further complicated by a farm residence and another structure
occupying road reserve for which we can find no Council supporting
documentation.
The
Chief Executive and Manager of Strategy & District Development are now
investigating a roading access option to report back to Council in May
2016.
IT
70. Software
Upgrades
Significant
work is underway across Council with three systems:
· The Civica Authority Update – a major upgrade
· Change of records system from HPE (Hewitt Packard Enterprise)
TRIM7.2 to RM8.3
· The implementation of the new National Library system, Kotui
These
projects have been occupying much of the IT workload, along with staff
movements (e.g. Oringi transfers) and planning for the next wave of work:
network and telecommunications design, and regional IT strategic planning.
71. Sofware
Buy-outs
There
have been two recent notable IT takeovers of software companies that Council
uses. The first was DMS, our supplier of our GIS user interface software
“Intramaps”, and the second being Onstream Systems, our supplier of
“Trapeze” desktop scanning and imagery software. These have
both sold to Australian companies. Both companies prior to their
takeover have had a close support and New Zealand presence to Tararua. We
are concerned as to how support and development will change over time.
72. MW LASS
Major
progress is being made in the area of the newly completed MW LASS Information
System Strategic Plan:
·
An ICT Governance group of three Directors has been
formed and identified representatives from each council to form an ICT Working
Group.
·
The purpose of this group is to provide
strategic, operational support and guidance to assist in the delivery of the
RISSP outcomes.
73. Electricity
The
electricity contract work is a priority to complete and a tender for a
procurement contract has been initiated.
74. Health
& Safety
The
new Health & Safety Project Leader, Sylvie Hickton, is supporting Tararua
on implementing the new Health & Safety legislation and is providing
valuable on-site advice.
Suzanne
Craig Chief Executive of MW LASS noted in her report “There has been
great progress with a number of our ongoing projects including EROAD, Archives
Central, Hazardous Activities and Industries List, Debt Management Central, the
development of an ISSP and Aerial Photography.”
The
aerial photography team has completed the 2015-16 flying of the Tararua.
These will now be orthorectified to the earth surface over the coming year
before being checked for quality and loaded into different user systems, such
as intramaps and we hope: Google Earth.
75. Tararua Aquatic
Community Trust
The
change of management delivery at the Dannevirke Wai Splash facility took place
31 March/1 April 2016.
The
Trust itself is now directly responsible for the pool operation and is
implementing a number of health and safety improvements as a PCBU under the new
Health and Safety at Work Act.
Trust structure
and reporting are being reviewed for the new Act and to consider the draft
legislation relating to incorporated societies. At present, the Trust is
not incorporated and is operating under the original 1993 deed. A new
committee of three trustees has also been established for staffing matters.
A core group of staff, consisting largely
of those from the previous contractor have now been appointed with new
employment contracts and job descriptions. The pool has been
transitioning into new management including transfer of ownership of the
management related assets and stock, e.g. chemical/cleaning materials and
office supplies.
A wide-ranging staff training programme
is underway where necessary under NZ Standards for HSNO, water treatment, first
aid refreshers, instructors and lifeguard courses, and general health and
safety.
Full Pool Safe implementation is underway
with the adoption by the Trust of Pool Safe process documentation. A
preliminary review of Pool Safe in February identified the need for a chemical
station with three quotes now received, the design reviewed by a Pool Safe
qualified person and contract now awarded. A water management
safety plan is also being prepared.
Safety clothing and equipment have been
purchased for handling of chemicals. New brightly coloured clothing has
been bought for staff to make them clearly visible to facility users.
Staff rosters are being reviewed. Initially
pool hours have not changed, but users can now enjoy the pools from and to the
advertised opening hours: preparation and cleaning will now take place before
and after the facility is open.
A number of maintenance items are being
reviewed or assessed by the Trust, including the immediate need for the main
lights to be replaced.
A new financial and payroll system is
being set up and multiple supplier agreements are being established. It
took some time to get the EFTPOS transferred across and livened but by 1 May it
will be replaced with a PayWave active device.
An internet domain name www.waisplash.org has been applied for,
while a new internet connection has been established for the site and Inspire
Net has very kindly agreed to install a free wifi node over the coming
months. Shortly, a voice over internet phone will be installed.
These matters will allow Council to
review the standing pool contract that has been rolling over on an annual basis
for a number of years and a new contract to be put in place for the 2016/17
year.
The Council renewal programme for
carpark, stormwater drainage and water meter is underway and with a duct
extension that will allow fibre to get to the building in future.
Multiple work
streams remain to conclude the transition but there are gains being achieved
daily through the hard work of staff and trustees.
Economic Development and Communications
76. GO! Project: Hazelnut Seminar
As reported previously, the Hazelnut Grower
Led Group (formed as a result of a Council led Hazelnut Workshop in 2012) is assembling a guide for growing hazelnuts
commercially in New Zealand; adding to information on hazelnut pollination and
nut quality provided by previous Sustainable Farming Fund projects. This
guide will be available in PDF format on the Hazelnut Growers Association of
New Zealand (HGANZ) and NZ Tree Crops Association (NZTCA) websites.
Three
one-day seminars will be held in North Island areas - Bay of Plenty/Waikato,
Wairarapa and Tararua - where hazelnuts have been identified as potential new
crops. These workshops will deliver information on growing hazelnuts and
potential economic returns to landowners and investors who may be considering
hazelnuts as a land use option.
The
project management team for this project is:
§ Lianne Simpkin, Project Manager
§ Alan Mathewson, HGANZ, The Hazelnut Company, Finance
Manager
§ Jeremy Corkery, HGANZ, Chairperson and Grower
§
Murray Redpath, Self-Employed
(Wairata Forest Farm), Chairman HGANZ, Consultant
The
target audience for these seminars is small block owners, MPI staff and
Landcorp, given their stated change of direction for the South Waikato land
coming out of pines.
The
tentative date for the Tararua workshop is Monday, 30 May 2016.
Regional Growth Study
We have met with Mavis Mullins, our representative for
the Regional Growth Study, to discuss how best to maximise opportunities for
the Tararua District.
Manuka
Opportunities
We have been working with an investor in the bee
industry that is looking at developing the industry in Tararua.
77. Cell Tower
We are assisting Kay McKenzie
to petition for a cell tower at the top of Oporae Range. This position would cover
the majority of the coast (a few pockets may be missed but ‘mini
towers’ can be installed at a later date to improve the coverage).
78.
79. Use of Facilities
(2015/16
The
Tararua Business Network Training/Seminar and Board Rooms continue to be
utilised by the following organisations:
§ PGG Wrightson
§ Inland Revenue
§ Horizons Regional Council
§ Tararua Learning Centre
§ Tararua Aquatic Community Trust
§ Dannevirke Chamber of Commerce
§ Te Apiti Manawatu Gorge Project
§ Ministry of Education
§ Sport Manawatu
§ 3 Community Projects
§ Vision Manawatu
§ Business Assistance
80. Tararua Business
Network – Satellite Office in Pahiatua
We
are taking appointments for the second and fourth Wednesday of every month. In
March, we were joined by Karen Blair, Business Consultant from Vision Manawatu,
who met with a couple of businesses.
81. New Business Support
We
have met with a number of people this month, all exploring new business
ideas. We have assisted with links to Vision Manawatu, local business and
used the DOSAC (DESCRIPTION, OBJECTIVES, STRATEGY, ACTIONS, CONTROLS) process
to explore and develop their ideas.
The
Regional Manager for the Ministry of Business, Innovation and Employment (MBIE)
is assisting with an enquiry from a business around Immigration policy.
82. Incubation
Room
Beginning
mid-April, we will be working with a new local business to assist with their
start-up and provide support through the use of the Incubation Office.
Alan and Michael have moved from Auckland to reside and develop a business in
Tararua. See below for case studies of work that has been
undertaken to date:
83. Growing Existing Business Potential
We
continue to assist with a number of commercial property enquiries, via email
and in our office.
84. Workshop
for High Schools – Starting a business
We
have approached the principals of Dannevirke High School and Tararua College
about running a 2-3 hour workshop for Year 13 students. The purpose of the
workshop is to inform students of what their employer has to consider in
running their business, and to let them know what is involved in owning and
operating a business for themselves. By running these workshops, Tararua
Business Network is informing our local youth who are entering the workforce or
tertiary education that we are here to help them start a business in Tararua.
85. Tararua Business
Network Case Studies
We
have started to compile case studies on the businesses that we have
assisted. These will be available on the Business Network Google+ page (www.tararuabusinessnetwork.co.nz) and in hard-copy from TBN reception.
The
key benefit of carrying out case studies is telling the businesses story, and
bringing their product to life. Additionally, the case study will
demonstrate success and benefits of the Business Network services.
86. SOLGM
AND LGNZ Awards
We
have entered the Tararua Business Network for two awards:
§
SOLGM – Innovation in Organisation and
People Development Award
The winner for the SOLGM award has been
announced and the winner was Auckland City Council
§ LGNZ
– Excellence Award for Best Practice Contribution to Local Economic
Development
The winner will
be announced at the 2016 LGNZ Conference in July
87. Training/Consultancy
Together
with the Dannevirke Chamber of Commerce, and in conjunction with WorkSafe, we
are exploring the possibility of holding Health & Safety training courses
over the coming months, with the intention of hosting them at our offices in
Pahiatua and Dannevirke for local businesses.
The
workshops delivered by the Inland Revenue Department (IRD) continue to be well
attended, with the ‘GST Workshop’ held at the end of March having
full attendance. IRD have provided us with the following attendance
figures:
Introduction
to business: 2015
- 3 sessions, 18 attendees
2016
- 1 session to date, 8 attendees
GST Workshop: 2015
- 3 sessions, 20 attendees
2016 - 1 session to
date, 9 attendees
IRD have confirmed
that they are able to hold the next two workshops at the Satellite Office
(Service Centre) in Pahiatua. The next ‘Introduction to Business’ seminar
will be held on Wednesday, 25 May 2016, and the next GST Workshop will be held
on Wednesday, 22 June 2016.
88. NZ
Motor Caravan Association (NZMCA)
We
attended a regional meeting in Whanganui for discussion on how best to maximise
opportunities in relation to the NZMCA Members.
89. Facebook
Key Statistics
90. Promotional
Assistance
91. Website Improvements
Work
to improve the tararuadc.govt.nz website is on going – we are continuing
to plug any leaks, update any older information and create a more user-friendly
experience for our customers – watch this space.
92. Talking Tararua: The
Business Development Issue
A
special edition of Talking Tararua was produced as part of our application to
the SOLGM McGredy Winder Excellence Awards, as well as an additional tool to
promote our services to the business community.
Anyone
who would like to read the ‘Special Edition’ is welcome to do so at
the following URL: http://talkingtararua.buzzit.co.nz/client-schedule/the-business-development-issue/
NB:
This was not sent to the database of subscribers, as it is a very audience
specific production and did not fit the demographic we currently have for
Talking Tararua.
Tararua i-SITE
93. Welcome Packs
A
total of 16 Welcome packs were sent in March, four of these were sent outside
of the district.
Enquiries
to i-SITE and Information Centres
94. Enquiries to i-SITE and Information Centres
95. Creative Communities NZ
Applications
to the fund have now closed with 14 applications received, and requests of over
$33,000.
96. Famil Eketahuna Area
The
Tararua i-SITE organised a tour of various locations around Eketahuna and
Pahiatua. It was well attended with around 15 staff and volunteers from
Dannevirke, Pahiatua and Eketahuna Information Centre as well as Tararua i-SITE
Visitor Information Centre. Visits were made to Pukaha Mt Bruce,
Middleton Model Railway, New Pacific Studio, Eketahuna Camping Ground, Mark
Dimock Gallery, Pahiatua Carnival Park and Tui Brewery. It was great for
new staff and volunteers to see and experience the visits themselves to become
better informed to pass the information onto visitors. More of these will
be held during the year in different areas of Tararua.
97. What Now – Easter
The
TV programme ‘What Now’ provided Easter Eggs at 20 i-SITE’S
around New Zealand and announced the location of each i-SITE on Easter Sunday.
Tararua i-SITE Visitor Information Centre was one of the participating
i-SITE’s.
98. Trade Shows
i-SITE
Staff assisted the Economic Development, Marketing and Communications
Department at the Dannevirke A & P Show, Motorhome Show and Central
District Field Days.
99. Customer
Surveys
Method
of travel
100. Accommodation & Travel Sales– Tararua i-SITE
A
decrease in sales for the first 3 months of 2016 compared to the same period in
2015. This was mainly in Interislander and Naked Bus sales. An
additional factor was there were no sales for the Track & Tunnel Walk this
year, due to the cancellaton of this event.
Social Media
101. Facebook
102. Google my Business
Regulatory and Planning
Alcohol Licensing
103. General
Matters
An
application was received for a new on and off licence for an existing
premises. The current licensee has sold the premises. The change of
ownership is intended to take place early in May.
104. District
Licensing Committee Activity
105. Non Financial Performance Measures Year to
Date
Animal Control
106. General Matters
Marked increase in
reported dog incidents for the month.
A large amount of barking complaints are continuing to be lodged for
Matamau-Ormondville areas. These are believed to be the result of ongoing
neighbourhood disputes.
107. Short Course, Workshop or Conference
Attendance
Nisan
attended Gary Jackson Zero Bites dog training seminar in Kapiti District.
Key
Learnings
Nisan
learnt how to read some dog behaviours and aggressive patterns.
108. Monthly Dog Pound Statistics
109. Registration Statistics
110. CRMs
111. Comments on CRMS
Barking Dogs/ First
Calls
Ten were for 835 Matamau/Ormondville Road, not
attended to as unsubstantiated. Eighteen were from various properties.
Barking Dogs/ Second
Calls
Five were for 835
Matamau/Ormondville Road that were not attended.
Two were for 48 Ormond Street Woodville, letters were sent for
compliance. Four were from different properties that were
unsubstantiated.
112. Dog Attacks
1.
A Fox Terrier had allegedly killed several
chickens. Dog owner paid an amount of money to the chicken owner and Council
issued an infringement fine for failing to control/confine.
2.
Neo Mastiff attacked and bit a woman on a rural
property. The dog was seized and an investigation took place. The
Dog was classified as Dangerous.
3.
Two dogs were destroyed by farmer for worrying
sheep. Owners were identified and will be billed by the stock owner for
the loss of the stock.
4.
A dog was attacked by another dog at the river
reserve entrance at Mangatainoka. An investigation took place and it was
found that there were exceptional circumstances. The dog was classified
as Menacing by Breed.
113. Rushing Dog
One was a report of a rushing dog in
Eketahuna. The dog was unable to be located and identified.
Two CRMs were generated for the one job.
114. Non
Financial Performance Measures Year to Date
Note 1: We are investigating
opportunities to improve processes with after hours, which will address
response times for dog attacks outside business hours. All calls relating
to dog attacks were responded to.
Note 2: Five educational articles have
been written, ready for publication. A publication programme has been
developed with publication dates confirmed for the Bush Telegraph. This
performance measure is on track to be achieved by the end of the financial
year.
Note
3: We will be
working with Elayne Hand who is a dog trainer and behaviourist to implement the
“DogSmart Educational programme for schools, in conjunction with the
“ZeroBites Dog Training” developed by Christchurch City Council. Elayne
is now compiling the draft letters for schools. She has the available
information including the USB stick with the course details.
115. Non
Financial Performance Measures for Month
Building
116. General Matters
March was a good month as 43 building consents
were issued with three new houses to be built in the Pahiatua area. An
article in the Bush Telegraph informing the public to get their Fire Consents
in early to beat the rush before winter sets in, has worked with an increase in
Fire Consents. The Building Consent for the new Dog Pound has been issued, we
are waiting on the Resource Consent to be approved before the construction can
commence. A team member was away on leave for a month and with an
increase in building consents, the building team had done a great job ensuring
that the building consents were issued in the required 20 working days.
117. Short Course, Workshop or Conference
Attendance
No courses for the month of March
118. Legislation Changes or Legislation Comments
The Building (Earthquake-prone Buildings)
Amendment Bill will make changes to the Building Act 2004 is still before the
house with a possible implementation date in late 2017. This will direct
the TA on what they are required to do to remedy the earthquake prone buildings
in there areas.
119. Monthly Building Consents Statistics
120. Non
Financial Performance Measures Year to Date
121. Swimming Pool Inspections
The
owners of the Pools that have failed have been sent a letter asking that
repairs and or modifications be made.
General
Inspection
122. Illegal Dumping Collection
123. CRMs
124. Abandoned Vehicles
We
expect to see a rise in abandoned vehicles around the district as the scrap
metal value is low. A similar situation occurred about 5 years ago when
there was low global demand for scrap metals. As the value increased over
the next few years, people sold their old cars for good money instead of
dumping them and there is now an oversupply of scrap metals. The scrap
value of cars is currently at $40 per tonne.
125. Comments on CRMs
CRMs
relating to illegal dumping have reduced significantly. Stock crossings
in the Pinfold Road and Oxford Road are getting regular complaints.
Letters have been sent.
126. Non Financial Performance Measures Year
to Date
127. Non Financial
Performance Measures for Month
Health
128. General
Matters
Have
received an increase in business enquiries for food businesses under the new
legislation. Continuing to work with IT on the reporting requirements for MPI.
129. Short Course, Workshop or Conference Attendance
Attended
a Designated Officers Meeting in Mid Central Health. This is an annual meeting
of Health Protection and Environmental Health Officers from the region to
update each other on emerging trends in each district and a presentation on an
event of a significant health hazard that has occurred in the past 12 months.
130. Legislation
Changes or Legislation Comments
Ministry
for Primary Industries continues to roll out the Food Act 2014 and provide
further details on the Food Regulations 2015. This has lead to an increase in
administrative duties under the legislation.
As
more businesses transition into the Food Act 2014 there will be an increase in
management of the data collection for MPI and the reporting of this information
through the management of two external databases held by MPI. This may also
lead to a reduction in flexibility to attend to other matters, due to the
requirement to schedule verifications with the business.
National
Programme requirements for new business have not yet been developed by MPI. A
shortage of recognised verifiers for MPI has led them to put in place a
temporary management system so new business can become registered, without the
hold up of trying to find a verifier before applying for a registration as a
food business.
131. CRMs
132. Non Financial
Performance Measures Year to Date
Library
133. Pahiatua Library – Alterations
The
replacement front window was installed during March. Other outstanding
matters are still to be completed. This includes the staff kitchen area,
afterhours returns area and foyer.
134. Replacement Library Management System
This
project is now well underway with just over four weeks until the system goes
live. During April and early May, the library staff training will be
completed. At present the testing of the data and system settings are
being set. This is consuming a large portion of staff time for both the
District Librarian and Technical Services Librarian. However, this work
is vital as it will impact on how well the new system works and staff and
public buy also. All other library staff are involved, checking our
current data and updating where required.
135. Children’s Holiday Programmes
Registrations
are open now for the first digital literacy programme for children being held
during the term one holidays. At this time, this is being well received
at Dannevirke, but not in the other towns.
136. Stepping Up Computer Classes
The
first Stepping Up classes held at Pahiatua and Eketahuna branches are now both
complete. Places available for both libraries were full and feedback was
positive. There has been considerable interest in further classes with
both branches already taking expressions of interest for the next course.
137. Statistics – as at 31
March 2016
Customer
Services
138. Customer Requests
– 1-31 March 2016
Recreation
and Sports Report
139. Tararua District
·
Coach Development Advisor mentored the coach of
the Tararua College Girls 7’s team.
·
Workforce Advisor and Tararua Recreation Advisor
visited Tararua College assembly to recognise one of their
hardworking coaches with a gift of lotto volunteer merchandise.
·
The Secondary Schools Sports Advisor was heavily
involved in the organisation of the Manawatu Inter-Secondary School
Athletics which involved 407 athletes. Tararua College competed in
the event.
·
Secondary School Sports Advisor held the second Sports
Coordinator Meeting of the year. The topic of discussion was around
volunteers for winter sport. In total there were eight schools present
including Tararua College.
·
Primary School Advisor and Tararua Recreation
Advisor met with Weber School to discuss the SportStart
programme.
·
Staff attended a planning meeting with Pahiatua
School for the Tararua Primary Schools Seven a Side Tournament in
June.
·
The Sport Manawatu Coach Connect Facebook
page has been regularly updated. The aim is to get local coaches discussing
coaching, sharing best practice coaching information, and building a coaching
community. The page now has 179 (six more than last month) people
following it and the articles posted have reached more than 1,352 people in
March.
·
SportStart continues to be a major focus with
four modelling lessons at Ballance School, including three observations
and two modelling lessons Huia Range School.
· The Tararua Recreation Advisor and Active Transport Advisor
delivered Cycle Instruction lessons at Ballance School. The lessons
included helmet and bike checks with learn to ride instruction for the junior
class, and cycle instruction for the senior class in preparation for the road
ride. The course proved a great success, with an additional four
students now using cycling as a means of active transport to and from school.
The students who actively cycle have gained more confidence from the
instruction, and now have a better understanding of cycle safety and road
rules.
· Green Prescription Tararua continues this term with 21 registered
participants. The classes cover a range of health and nutritional topics and
physical activity options such as swimming, walking, and gym work based from
the Wai Splash Community Pool.
·
Active Teens continues to have a strong presence
in the Tararua Region with 12 participants engaged on the Active Teens
programme. Held weekly at Dannevirke High School, the Active Teens programme is
a community-based health initiative designed to increase physical activity in
children and young people aged 4 – 17 years of age and their
whanau/families. The programme provides support, guidance and opportunities to
create healthy lifestyles through regular physical activity and healthy eating.
140. Whanau Tri:
·
Sport Manawatu again partnered with MidCentral
District Health Board, to hold the 4th annual Whanau Tri event on 20
March. The event was a great success with over 780 participants.
The event aimed to reach out and encourage areas of our community who may not
usually participate in an active lifestyle, and who may be at risk of health
issues due to factors of sedentary lifestyles, poor diet and/or poor lifestyle
choices. The event offered three achievable distance courses, plus an
event for tamariki, with all who participated gaining a medal for completing
the challenge. At the completion of the triathlon, the event offered a
festival atmosphere with live entertainment, Mai FM DJ Nickson, and stalls
offering healthy food options, and information on how to lead a more healthy
and active lifestyle. There were spot prizes up for grabs for all who
participated, including the grand prize, a mountain bike, kindly donated by
Avanti Plus, Palmerston North.
141. Upcoming events (that we deliver or
directly impact on)
·
33 Days of Cycling challenges participants to
cycle 333km in the 33 days between 30 March and 1 May.
·
Sport Manawatu will host a Wheels Day at Bush
Multisport Park on Thursday 14 April. We will have some fun cycle activities
for pre-schoolers from 10.00am - 11.30am and after school activities from 3.30pm
– 5.00pm.
·
The annual Tararua Primary School Seven a Side
Tournament will be held at Bush Multisport Park on Wednesday 15 June
(postponement date being Friday 17 June).
·
The ANA Regional Nutrition and Physical Activity
Forum will be held at the Sport and Rugby Institute on Thursday, 26 May.
·
Traditional Maori Games Workshop for schools in
the region – 12 April.
·
Sport NZ physical literacy workshop – 21
April at Sport Manawatu.
· Full Day SportStart workshop for Tararua schools – 22 April at
Huia Range School.
142. KiwiSport
Regional Partnership Fund
·
Secondary School Sports Advisor met with the
Sport Coordinator of Dannevirke High School to sign their Travel
KiwiSport Contract worth $8,000. Dannevirke High are looking to
increase overall school participation from 63% to 65% by reducing travel
costs to student athletes and their families.
|
43. Recommendation
1.1 That
the report from the Chief Executive dated 20 April 2016 concerning
an update on key projects and items of interest to the Council (as
circulated) be received.
|
Attachments
Nil.
