Notice of
Meeting
A meeting of the Tararua District Council
will be held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 28 October 2015 commencing at 1.00 pm.
Blair
King
Chief
Executive
Agenda
1. Present
2. Council
Prayer
3. Apologies
4. Notification
of Items Not on the Agenda
Major items not
on the agenda may be dealt with at this meeting if so resolved by the Council
and the chairperson explains at the meeting at a time when it is open to the
public the reason why the item was not listed on the agenda and the reason why
discussion of the item cannot be delayed until a subsequent meeting.
Minor
matters not on the agenda relating to the general business of the Council may
be discussed if the chairperson explains at the beginning of the meeting, at a
time when it is open to the public, that the item will be discussed at that
meeting, but no resolution, decision or recommendation may be made in respect
of that item except to refer it to a subsequent meeting.
5. Declarations
of Conflicts of Interest in Relation to this Meeting’s Items of Business
6. Personal
Matters
7. Confirmation
of Minutes 5
Recommendation
That the
minutes of the Council meeting held on 30 September 2015 (as circulated) be
confirmed as a true and accurate record of the meeting.
8. Any
Matters Arising from the Minutes not otherwise dealt with in the Agenda
9. Community
Boards and Community Committees Reports
9.1 Dannevirke
Community Board 19
|
Recommendation
That
the report of the Dannevirke Community Board meeting held on 5 October
2015
(as circulated) be received.
|
9.2 Eketahuna
Community Board 25
|
Recommendation
That
the report of the Eketahuna Community Board meeting held on 2 October 2015 (as circulated) be received.
|
9.3 Pahiatua
On Track 31
Recommendation
That the
reports of the Pahiatua On Track meetings held on 30 September 2015 (as
circulated) be received.
9.4 Woodville
Districts' Vision 37
Recommendation
That the report
of the Woodville Districts’ Vision meeting held on 6 October 2015 (as
circulated) be received.
Note: Any
of the Community Boards and Community Committees may send a representative to address the
Council on any issues within the agenda or matters of interest to them.
10. Reports
10.1 Adoption
of the 2014/15 Annual Report 43
Clint Ramoo from Audit New Zealand will
attend the meeting for this item of business
10.2 Grant
Application of Rachel Cannon to the International Representatives Scheme 49
10.3 Review
of Representation Arrangements 61
10.4 Road
Closures Requested Under the Tenth Schedule of the Local Government Act 1974 67
10.5 Eketahuna
Town Centre Upgrade 159
Recommendation
That the report of the Eketahuna Town
Centre Upgrade Project Team meeting held on 15 October 2015 (as circulated) be
received.
10.6 Request
to Waive Resource Consent Fees 163
10.7 Planning
Matters Determined Under Delegated Authority 165
10.8 Liquor
Licensing Matters Determined Under Delegated Authority 173
10.9 Staff
Report 177
11. Portfolio
Reports
Councillors assigned the
responsibility to undertake the portfolio for a specific activity can report
back on any of these matters.
12. Mayoral
Matters
13. Items
not on the Agenda Accepted in Accordance with the Procedure Outlined as per
Agenda Item 4
14. Closure
Minutes of a meeting of the Tararua District Council held in the
Council Chamber, 26 Gordon Street, Dannevirke on Wednesday
30 September 2015 commencing at
1.02 pm.
1. Present
His
Worship the Mayor – Mr R A Ellis, Crs W H Keltie (Deputy Mayor),
T H Collis, J E Crispin, K R Fenemor,
S A Hull, C J Isaacson and D A Roberts.
In
Attendance
Mr B King - Chief
Executive
Mr R Taylor - Governance
Manager
Mr R Suppiah - Chief
Financial Officer and Acting Regulatory Manager
Mrs K Dever-Tod - Manager
Assets Group
Mrs L Simpkin - Economic
Development and Communications Manager (until item 15)
Mr C Edsall -
Alliance Manager (until item 11.10)
1.1 The
Mayor welcomed Alastair Scott (the Wairarapa Electorate Member of Parliament),
who was attending the meeting as an observer.
2. Council
Prayer
|
2.1
|
The Mayor
opened the meeting with the Council Prayer.
|
3. Apologies
4. Notification
of Items Not on the Agenda
5. Declarations
of Conflicts of Interest in Relation to this Meeting’s Items of Business
6. Personal
Matters
|
6.1
|
A very good event was held to present
Cynthia Cass with a Tararua District Civic Honour to acknowledge her service
to the community.
|
|
6.2
|
Cr Roberts
conveyed his thanks for the flowers and kind thoughts extended from the
Council on the passing of his mother.
|
|
7.
|
Review of Representation Arrangements for the 2016
Local Authority Elections
|
|
7.1
|
The Council proceeded to hear the
following submitter speak in support of their written submission on the
review of representation arrangements for the 2016 local authority elections.
Daimien Reynolds and Kristy McGregor for
Tararua Federated Farmers
·
Acknowledges the value of strong rural
representation for the district.
·
Supports the proposed representation
arrangements for the Tararua district, including the retention of the current
two ward system, because of the need to have representation for distinct
communities of interest.
·
This allows the Tararua District Council to
continue to represent and respond to the needs of its rural communities that
contribute to the social and economic fabric of the district.
|
8. Confirmation
of Minutes
|
8.1
|
That the minutes
of the Council meeting held on 26 August 2015 (as circulated) be confirmed as
a true and accurate record of the meeting.
Crs
Roberts/Collis Carried
|
9. Any Matters Arising from the Minutes not
otherwise dealt with in the Agenda
|
9.1
|
Visit by the Mayor of Bieleski (Item 9.4.2)
|
|
9.1.1
|
It was noted that the Mayor visiting
Woodville is from Valasske Klobouky, and not Bieleski as previously stated.
|
|
9.2
|
International
Representatives Scheme Review (Item 10.4.1)
|
|
9.2.1
|
The first bullet point of item 10.4.1
requires a correction to the wording to read once every financial
year, not very financial year as detailed in the minutes.
|
|
9.3
|
Ownership of Trees on the Mill Hill Woodlot (Item 14.2)
|
|
9.3.1
|
The lawyer
acting for Mrs D Walkley has been requested to provide clarification
concerning the claim made regarding the ownership of the trees on the Mill
Hill woodlot.
|
10. Community Boards and Community Committees
Reports
|
10.1
|
Dannevirke Community Board
|
|
10.1.1
|
That the report of the Dannevirke Community Board meeting held on
7 September 2015 (as circulated) be received.
Crs Keltie/Collis Carried
|
|
10.1.2
|
It was noted
that Cr Isaacson was not present at the Dannevirke Community Board’s
September meeting due to an unforeseen event.
|
|
10.2
|
Eketahuna Community Board
|
|
10.2.1
|
That the report of the Eketahuna Community Board meeting held on
4 September 2015 (as circulated) be received.
Crs Keltie/Collis Carried
|
|
10.2.2
|
Eketahuna Public Conveniences Upgrade
|
|
10.2.2.1
|
The volume of
noise resulting from the broadcasting of Radio Eketahuna in the Eketahuna
public conveniences is being monitored following concerns expressed regarding
this matter.
|
|
10.3
|
Pahiatua On Track
|
|
10.3.1
|
That the report of the Pahiatua On Track meeting held on 2
September 2015 (as circulated) be received.
Crs
Keltie/Collis Carried
|
|
10.4
|
Woodville Districts' Vision
|
|
10.4.1
|
That the reports of the Woodville Districts’ Vision meetings
held on 1 September 2015 (as circulated) be received.
Crs Keltie/Collis Carried
|
|
10.4.2
|
Christmas Decorations
|
|
10.4.2.1
|
It was noted that the cost of $4,200 to install the Christmas
decorations in Woodville is a consideration regarding the options available
to Woodville Districts’ Vision for replacing the existing lights and
flags.
|
11. Reports
|
11.1
|
Review of the Tararua District Council Rural Fire
Authority Rural Fire Plan
|
|
11.1.1
|
That the report
from the District Resilience Manager dated 23 September 2015 concerning the
review of the Tararua District Council Rural Fire Authority Rural Fire Plan
(as circulated) be received, and
That
the Council adopts the 2015-2017 Rural Fire Plan as reviewed and updated with
amendments and statutory requirements.
Crs
Fenemor/Keltie Carried
|
|
11.2
|
Sale of the Hovding Court Flats Council Property
|
|
11.2.1
|
That the report
from the Manager Assets Group dated 23 September 2015 concerning the sale of
the Hovding Court Flats Council property (as circulated) be received, and
That
the Council resolves to sell the ten older housing units at Hovding Court,
including the land on which they sit, subject to consent for subdivision
being issued, and
That
the Council notes that subject to obtaining the subdivision consent, the
property will be offered for sale by tender on the open market during the
month of October 2015, and
That
the Manager Assets Group be delegated authority to sell the property
described in this report for no less than the current capital value.
Crs
Hull/Roberts Carried
|
|
11.3
|
Advancing the Long Term Plan Decisions Regarding
Pensioner Housing
|
|
11.3.1
|
That the report
from the Manager Assets Group dated 21 September 2015 concerning advancing
the Long Term Plan decisions regarding pensioner housing (as circulated) be received,
and
That
the Council notes it has met its legislative requirements with respect to
Section 17a of the Local Government Act 2002, and
That
the Council invites expressions of interest from Registered Community Housing
Providers, including organisations currently in the process of registration,
to purchase its pensioner housing units, and
That
the Council notes that following the expressions of interest process the
Council will then seek formal proposals from those parties shortlisted, and
That
the community facilities portfolio holders be authorised to work with Council
officers to determine the criteria for the evaluation of proposals.
Crs
Roberts/Isaacson Carried
|
|
11.4
|
Amendment of the Triennial Agreement for
the Manawatu-Wanganui Region
|
|
11.4.1
|
That the report from the Governance Manager dated 23 September
2015 concerning the amendment of the Triennial Agreement for the
Manawatu-Wanganui Region (as circulated) be received, and
That the Council supports the
proposal to amend the Triennial Agreement to include Regional Economic
Development as a new activity, and the Mayor is authorised to sign the
revised document on its behalf.
Crs
Collis/Crispin Carried
|
|
11.5
|
Road Closures Requested Under the Tenth Schedule of
the Local Government Act 1974
|
|
11.5.1
|
That the report from the Alliance Manager dated 17 September 2015
concerning a road closure application under the Tenth Schedule of the Local
Government Act 1974 (as circulated) be received, and
That pursuant to Section 342 (1) (b)
and the Tenth Schedule of the Local Government Act 1974, the Council resolves
to close the following roads for the purpose of allowing Club Targa
Incorporated to hold the Targa Rally event.
Road name: Pahiatua-Mangahao
Road
Date of
closure: Saturday 31 October 2015
Period of closure: 3.25pm to
7.25pm
Road name: Makomako
Road
Date of
closure: Saturday 31 October 2015
Period of closure: 3.25pm to
7.25pm
Road name: Pahiatua-Aokautere
Road (Pahiatua Track)
Date of
closure: Saturday 31 October 2015
Period of closure: 3.25pm to
7.25pm
Conditions Applied to the Granting
of these Road Closures
- That the Tararua
Alliance in conjunction with the organiser will assess shortly prior to
this event the condition of the roads involved to determine their
suitability for this purpose.
- That if the Tararua
Alliance identifies any road or roads as being in an unsuitable
condition arising from this assessment then they have the discretion to
request the organiser to withdraw such road from the route of this
event.
- That shortly after the event has been held the Tararua
Alliance shall carry out a drive over of the roads that were closed for
this event to assess their condition.
Advisory Note
That should the Council incur any
additional maintenance costs as a consequence of the event, then those
expenses shall be recovered from the event organiser.
Crs Keltie/Collis Carried
|
|
11.6
|
Road Closures Requested Under the Tenth Schedule of
the Local Government Act 1974
|
|
11.6.1
|
That the report from the Alliance Manager dated 23 September 2015
concerning a road closure application under the Tenth Schedule of the Local
Government Act 1974 (as circulated) be received, and
That pursuant to Section 342 (1)
(b) and the Tenth Schedule of the Local Government Act 1974, the Council
resolves to close the following roads for the purpose of allowing the
Pahiatua Lions and Rotary Clubs to hold the Pahiatua Trolley Derby event.
Road name: Tiraumea
Road
Date of
closure: Saturday 3 October 2015
Period of
closure: 12.00pm to 3.00pm
Road name: Kaitawa
Road
Date of
closure: Saturday 3 October 2015
Period of closure: 12.00pm to
3.00pm
Conditions Applied to the Granting
of these Road Closures
- That the Tararua
Alliance in conjunction with the organiser will assess shortly prior to
this event the condition of the roads involved to determine their
suitability for this purpose.
- That if the Tararua
Alliance identifies any road or roads as being in an unsuitable
condition arising from this assessment then they have the discretion to
request the organiser to withdraw such road from the route of this
event.
- That shortly after the
event has been held the Tararua Alliance shall carry out a drive over of
the roads that were closed for this event to assess their condition.
Advisory Note
That should the Council incur any
additional maintenance costs as a consequence of the event, then those
expenses shall be recovered from the event organiser.
Crs Collis/Fenemor Carried
|
|
11.7
|
Akitio Sea Wall
|
|
11.7.1
|
That the report from the Chief Executive dated 23 September 2015
concerning the Akitio Sea Wall (as circulated) be received, and
That this item of business be left
to lie on the table to provide the opportunity for the matter to be discussed
with the Horizons Regional Council at a workshop briefing session held on 25
November 2015.
Crs
Fenemor/Crispin Carried
|
|
11.8
|
Review of the Council's Procurement Strategy and
Guidelines
|
|
11.8.1
|
That the report from the Chief Financial Officer dated 23
September 2015 concerning the review of the Council's Procurement Strategy
and Guidelines (as circulated) be received, and
That the changes as proposed in
paragraph 3 of this report and detailed in the appendix regarding the amended
Procurement Strategy and Guidelines be approved.
Crs Fenemor/Isaacson Carried
|
|
11.8.2
|
The Chief Financial Officer was requested
to review the wording of paragraph 1.3.1 on page 20 of the Procurement
Guidelines relating to external contractors.
|
|
11.9
|
Draft 2014/15 Summary Annual Report
|
|
11.9.1
|
That the report from the Chief Financial Officer dated 23
September 2015 concerning the Draft 2014/15 Summary Annual Report (as
circulated) be received, and
That the Council approves the Draft
2014/15 Summary Annual Report, subject to any changes arising from the
quality review, for providing to Audit New Zealand to undertake their audit
of the Report.
Crs Hull/Fenemor Carried
|
|
11.10
|
Liquor
Licensing Matters Determined Under Delegated Authority
|
|
11.10.1
|
That the report from the Liquor Licensing Officer dated 23
September 2015 concerning Liquor Licensing matters determined under delegated
authority (as circulated) be received and the contents are noted.
Crs Keltie/Hull Carried
|
|
11.11
|
Planning Matters Determined Under Delegated
Authority
|
|
11.11.1
|
That the report
from the Planning Manager dated 23 September 2015 concerning Planning matters
determined under delegated authority (as circulated) be received and the
contents are noted.
Crs Keltie/Hull Carried
|
|
11.11.2
|
Variation to Consent Conditions
|
|
11.11.2.1
|
The variation
granted to change the consent conditions for the expansion of the Pahiatua
Fonterra factory was noted, with Cr Hull requesting further information from
the Planning Manager to provide an understanding of the alterations to the approved
site layout.
|
|
11.12
|
Staff Report
|
|
11.12.1
|
Pahiatua
Track
|
|
11.12.1.1
|
The Chief Executive was requested to
follow up with the Alliance the deterioration of the Pahiatua Track surface.
|
|
11.12.2
|
Pahiatua
Recycling Centre
|
|
11.12.2.1
|
It is pleasing to note the progress made
with the new Pahiatua Recycling Centre building that is anticipated to be
completed by 23 October 2015.
|
|
11.12.3
|
Auckland
Home Show
|
|
11.12.3.1
|
The Economic Development and
Communications Manager and her team were thanked for arranging the Council
site at the Auckland Home Show.
|
|
11.12.3.2
|
This was a very successful event, and
worthwhile opportunity to promote the district as an excellent place to
relocate, visit and invest.
|
|
11.12.3.3
|
The Council’s site was very busy,
with 1,500 packets of promotional items given out over the five days of the
Home Show.
|
|
11.12.3.4
|
There were 38 people/couples/families
that provided their email address, and they requested further information be
sent to them as a follow-up to the details received at the Home Show.
|
|
11.12.4
|
General
Inspection
|
|
11.12.4.1
|
Emphasis continues to be placed on
investigating illegal dumping, and where the culprits can be identified they
are issued with an infringement notice and charged the cost to remove and
dispose of the rubbish.
|
|
11.12.5
|
That the report
from the Chief Executive dated 23 September 2015 concerning an update on key
projects and items of interest to the Council (as circulated) be received.
Crs Collis/Keltie Carried
|
12. Portfolio
Reports
|
12.1
|
Community Relations
|
|
12.1.1
|
Cr Isaacson attended the Kapa Haka Festival
held in the Dannevirke Town Hall and the Adult Learners Award presentation of
certificates.
|
|
12.1.2
|
Cr Hull reported on Jackson Engineering
celebrating the occasion of their business in Pahiatua operating for 25
years.
|
|
12.2
|
Forestry
|
|
12.2.1
|
Cr Fenemor reported that the prices for
logs exported to China had increased, but the amount received through the
domestic market has dropped.
|
|
12.2.2
|
The Kaiparoro forest has been inspected
to assess the scope to get logs out of this area.
|
|
12.3
|
Water
|
|
12.3.1
|
Cr Collis reported that she had
undertaken a visit to look at water projects planned in the south of the
district.
|
|
12.4
|
Economic Development
|
|
12.4.1
|
Cr Collis attended a presentation at the
Horizons Regional Council in Palmerston North regarding the Regional Growth
Strategy.
|
|
12.5
|
Manawatu-Wanganui Regional Disaster Relief Fund
Trust
|
|
12.5.1
|
Cr Hull attended a meeting of the
Manawatu-Wanganui Regional Disaster Relief Fund Trust that granted further
funding to assist the areas recovering from the flooding event.
|
|
12.6
|
Civil Defence
|
|
12.6.1
|
Cr Hull and
the District Resilience Manager have spoken with residents of Pahiatua to
discuss and develop the strengthening of emergency management resilience
within the community.
|
13. Mayoral Matters
|
13.1
|
Events
|
|
13.1.1
|
The Mayor
spoke on the following events:
·
The Council site at the Auckland Home Show was
a great success, and consideration will be given to attending this event
again next year.
·
The Kapa Haka Festival held in the Dannevirke
Town Hall was an enjoyable event.
·
The Trustpower Tararua District Community
Awards function held in the Pahiatua Town Hall was well received and attended
by volunteers from throughout the district.
·
The high level Chinese trade and investment
delegation visit to Palmerston North hosted by the eight councils of the
Manawatu-Wanganui Region was a start to the Regional Growth Strategy.
|
14. Items
not on the Agenda
|
15.
|
Public Excluded Items of Business
|
|
15.1
|
That the public be
excluded from the following parts of the proceedings of this meeting, namely:
Saddle Road upgrade
Proposed land swap to legalise a cemetery encroachment
Offer to
the Council to purchase land adjoining the Queen Street Recycling Centre site
Offer to purchase the Thyra Street Depot
Chief Executive's Performance Appraisal Committee report
The general subject of each
matter to be considered while the public is excluded, the reason for passing
this resolution in relation to each matter, and the specific grounds under
Section 48 (1) of the Local Government Official Information and Meetings Act
1987 for the passing of this resolution follows.
|
General
subject matter to be considered
|
Reason for
passing this resolution in relation to each matter
|
Ground(s)
under Section 48(1) for the passing of this resolution
|
|
Saddle Road upgrade
|
To protect commercial activities
|
Section (1)(a)(i)
|
|
Proposed land swap to legalise a cemetery encroachment
|
To protect commercial and industrial negotiations
|
Section (1)(a)(i)
|
|
Offer to the Council to
purchase land adjoining the Queen Street Recycling Centre site
|
To protect commercial and industrial negotiations
|
Section (1)(a)(i)
|
|
Offer to purchase the Thyra Street Depot
|
To protect commercial activities
|
Section (1)(a)(i)
|
|
Chief Executive's
Performance Appraisal Committee report
|
To protect the privacy of natural persons
|
Section (1)(a)(i)
|
This
resolution is made in reliance on Section 48 (1) (a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by Section 6 or Section 7 of that Act or Section 6 or Section
7 or Section 9 of the Official Information Act 1982, as the case may require,
which would be prejudiced by the holding of the whole or the relevant part of
the proceedings of the meeting in public are as follows:
s7(2)(h) The
withholding of the information is necessary to enable the local authority to
carry out, without prejudice or disadvantage, commercial activities.
s7(2)(i) The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
s7(2)(i) The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including commercial
and industrial negotiations).
s7(2)(h) The
withholding of the information is necessary to enable the local authority to
carry out, without prejudice or disadvantage, commercial activities.
s7(2)(a) The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
Crs
Fenemor/Collis Carried
|
|
15.2
|
Saddle
Road Upgrade
|
|
15.2.1
|
That the report from the Chief Executive dated 23 September 2015
concerning the Saddle Road upgrade (as circulated) be received, and
That in
order to achieve the project completion dates for the 100% New Zealand
Transport Agency funded Saddle Road route upgrade, as well as project
continuity, the Council authorises the Tararua Alliance and the
Council’s Chief Executive to negotiate a variation with the existing
contractor Stringfellows, to be delivered under the engineering management of
the Tararua Alliance.
Crs Keltie/Fenemor Carried
|
|
15.2.2
|
The meeting adjourned for afternoon tea
at 3.00 pm, and resumed at 3.15 pm.
|
|
15.3
|
Proposed
Land Swap to Legalise a Cemetery Encroachment
|
|
15.3.1
|
That the report
from the Chief Executive dated 23 September 2015 concerning a proposed land
swap to legalise a cemetery encroachment (as circulated) be received, and
That
the Council accepts the Office of Treaty Settlements offer to remedy an
encroachment by a cemetery on the corner of State Highway 2 and Mangaoronga
Road which will involve a similar sized area of unformed road being stopped
and exchanged for the encroachment, and
That
the Manager Assets Group be authorised to sign and execute on the Council’s
behalf the required agreements with the Office of Treaty Settlements.
Crs
Collis/Crispin Carried
|
|
15.4
|
Offer to the Council to Purchase Land Adjoining the
Queen Street Recycling Centre Site
|
|
15.4.1
|
That the report
from the Manager Assets Group dated 23 September 2015 concerning an offer to
the Council to purchase land adjoining the Queen Street Recycling Centre site
(as circulated) be received, and
That
the Council declines the offer for the reasons as outlined in this report,
being that the Council has decided to sell its surplus land in the vicinity
and it does not require additional land within the same location, and
That
the Council offers to advise any potential purchasers of the Council land
that the adjoining property may also be for sale.
Crs
Hull/Fenemor Carried
|
|
15.5
|
Offer
to Purchase the Thyra Street Depot
|
|
15.5.1
|
That the report
from the Manager Assets Group dated 23 September 2015 concerning an offer to
purchase the Thyra Street Depot (as circulated) be received, and
That
the Chief Executive is authorised to enter into a sale and purchase agreement
with the purchaser on behalf of the Council, subject to the general terms and
conditions outlined in the purchaser’s letter of offer.
Crs Roberts/Hull Carried
|
|
15.6
|
Chief
Executive's Performance Appraisal Committee Report
|
|
15.6.1
|
That the report
of the Chief Executive’s Performance Appraisal Committee meeting held
on 22 September 2015 (as circulated) be received and the contents are noted, including the agreement to retain unchanged the existing basis of
the Chief Executive’s remuneration package for the first year of the
five-year term of appointment, and
That
the Council adopts the Chief Executive’s Performance Agreement draft
objectives for the period of the 2015/2016 financial year.
Crs
Keltie/Fenemor Carried
|
|
15.7
|
That open meeting be resumed.
Crs
Keltie/Fenemor Carried
|
|
15.8
|
That the decisions taken with the public excluded be confirmed in
open meeting.
Crs Keltie/Fenemor Carried
|
There being no
further business the Mayor thanked those present for their attendance and
contributions, and declared the meeting closed at 3.40 pm.
____________________________
Mayor
Dannevirke Community Board
Minutes of a
meeting of the Dannevirke Community Board held in the Council Chamber,
26 Gordon Street, Dannevirke on Monday 5 October
2015 commencing at 3.00 pm.
1. Present
Board Members R A Dresser
(Chairperson), W R Macdonald (Deputy Chairperson),
E J Christison, T J Delaney and Cr C J Isaacson
(Council appointed Community Board member).
In
Attendance
Mr R Taylor – Governance
Manager
2. Apologies
3. Public
Forum
4. Personal
Matters
|
4.1
|
Board Member Christison
advised of his resignation from the Dannevirke Lions Club with effect from
last week, and therefore he no longer has any conflict of interest concerning
matters associated with this organisation.
|
5. Notification
of Items Not on the Agenda
|
5.1
|
The following
matters were notified as items of general business not on the agenda for
discussion at today’s meeting:
·
Fencing at the Dannevirke Railway Station
·
Cleanliness of the Dannevirke central business
district
- Community
Board Executive Committee Community Board Chairs Workshop
|
6. Confirmation
of Minutes
|
6.1
|
That the minutes of the Dannevirke
Community Board meeting held on 7 September 2015 (as circulated) be
confirmed as a true and accurate record of the meeting.
Macdonald/Delaney Carried
|
7. Matters
Arising from the Minutes
|
8.
|
Tararua District Council Report
|
|
8.1
|
That the report of the Tararua District Council meeting held on 30
September 2015 (as circulated) be received.
Christison/Delaney
Carried
|
|
8.2
|
Advancing the
Long Term Plan Decisions Regarding Pensioner Housing
|
|
8.2.1
|
It is suggested that when the Council
considers proposals to sell the pensioner housing it should retain a part
interest to ensure the properties cannot be on-sold to a profit making
commercial entity.
|
|
8.3
|
Auckland Home
Show
|
|
8.3.1
|
The Council
is commended on attending the Auckland Home Show (and such other similar
events) as a good initiative to promote the district as an excellent place to
relocate, visit and invest.
|
9. Reports
from Board Representatives Appointed to Organisations and Assigned
Responsibilities
|
9.1
|
Dannevirke
Information Centre
|
|
9.1.1
|
The Deputy Chairperson reported that the
Dannevirke Information Centre Annual General Meeting was held on 28 September
2015, with there being no changes to the members of its management committee.
|
|
9.1.2
|
The Dannevirke Information Centre is in a
sound financial position, and it negotiated with the Dannevirke Community
Vehicle Trust to undertake the role of its call centre and contact for
booking this community transport service.
|
|
9.2
|
Tararua
Community Youth Services
|
|
9.2.1
|
The Deputy Chairperson reported that he
chaired the Tararua Community Youth Services Annual General Meeting for the
election of officers held on 30 September 2015, with a new chair and
management committee members being appointed.
|
|
9.2.2
|
Tararua Community Youth Services is in a
good financial position to deliver its programmes throughout the district to
support and empower young people to develop their potential.
|
|
9.3
|
Dannevirke
Chamber of Commerce
|
|
9.3.1
|
Board Member Christison reported that he
had assisted the Dannevirke Chamber of Commerce to arrange its road closures
application and traffic management plan for this year’s Dannevirke
Christmas Parade.
|
|
9.4
|
Cycle/Walkway
– Smith/Cole Streets and Adelaide Road
|
|
9.4.1
|
Board Member Christison reported that the
lime is being crushed and stockpiled for undertaking the next stage of this
project, with the intention to complete the work prior to Christmas.
|
|
9.4.2
|
An official opening of the cycle/walkway
will now be held early next year when the entire project is finished.
|
|
9.5
|
First World
War Commemorations Committee
|
|
9.5.1
|
Board Member Delaney reported that the
launch of Rob Macdonald’s First World War research publication will be
held on 3 November 2015 at 7.00 pm in the Dannevirke Library.
|
|
9.6
|
Covered Bus
Stop Shelters
|
|
9.6.1
|
Board Member Delaney reported that the
two ex-Palmerston North City Council bus stop shelters are expected to be
delivered soon to Goldpine Dannevirke, and when they arrive will be installed
over the benches adjacent to the bus stops on High Street.
|
|
9.7
|
Trustpower
Tararua District Community Awards 2015
|
|
9.7.1
|
It was noted that the following projects
supported by the Board were successful at the 2015 Trustpower Tararua
District Community Awards:
·
Dannevirke Community Vehicle Trust - Health
and Wellbeing Category winner.
·
Dannevirke cycle/walkway - Sport and Leisure
Category runner-up.
|
|
10.
|
Correspondence
|
|
10.1
|
That the correspondence as listed be received.
(a) Dannevirke
Community Patrol
14 September 2015
Re:
Acknowledgement of the Board’s
annual
funding grant
(b) Hawke’s
Bay Area Pony Club
21 September 2015
Re:
Request for funding to support the New
Zealand Pony
Club Dressage Championships
(c) Daphne
Miller
21 September 2015
Re:
Request for funding to support the monthly
Country
Carnival Market
Delaney/Macdonald Carried
|
|
10.2
|
Hawke’s
Bay Area Pony Club
|
|
10.2.1
|
That the Hawke’s Bay Area Pony Club be granted the sum of
$250.00 from the Board’s discretionary funds towards the cost of
decorating the dressage arena for the New Zealand Pony Club Dressage
Championships held at the Dannevirke A and P Showgrounds on 19 and 20 January
2016.
Isaacson/Macdonald Carried
|
|
10.2.2
|
Board Member
Delaney requested that his dissenting vote be noted concerning this item of
business.
|
|
10.3
|
Country
Carnival Market
|
|
10.3.1
|
That the request from Daphne Miller for funding to support the
monthly Country Carnival Market be left to lie on the table as further
information is required to assist the Board to consider this matter, and
That the Board asks Daphne Miller
to provide a financial statement and budget detailing the income and expenses
attributable to organising this community event.
Christison/Macdonald Carried
|
11. Chairman’s
Remarks
12. Items
not on the Agenda
|
12.1
|
Fencing at
the Dannevirke Railway Station
|
|
12.1.1
|
It is requested that KiwiRail be
contacted to express concern at the poor condition of the Dannevirke Railway
Station fencing on Grey, Hall and Queen Streets, and urging them to undertake
the necessary work to rectify this matter.
|
|
12.2
|
Cleanliness
of the Dannevirke Central Business District
|
|
12.2.1
|
The Dannevirke Chamber of Commerce and
the Board’s chairmen are jointly to review the guidelines for
businesses in the Dannevirke central business district to take responsibility
for regularly maintaining the paving outside their premises following it
being cleaned.
|
|
12.2.2
|
It is intended that a visit will then be
made to discuss this matter with shops and business owners to encourage their
commitment to keeping the appearance of this area clean and tidy.
|
|
12.3
|
Community
Board Executive Committee Community Board Chairs Workshop
|
|
12.3.1
|
The Chairperson will attend the Community
Board Executive Committee Community Board Chairs Workshop held on 14 November
2015 from 10.00 am to 4.00 pm in the Taupo Events Centre.
|
There being no further business the
Chairperson thanked those present for their attendance and contributions, and
declared the meeting closed at 3.55 pm.
____________________________
Chairperson
Eketahuna Community Board
Minutes of a
meeting of the Eketahuna Community Board held in the Eketahuna War Memorial
Hall, corner of Jones Street and State Highway 2, Eketahuna on Friday 2 October 2015 commencing at 10.05 am.
1. Present
Board Members C C Death (Chairperson),
T J Hull (Deputy Chairperson), D F Eagle,
S E Shannon and Cr T H Collis (Council appointed Community Board
member).
In
Attendance
Mr R Taylor – Governance
Manager
2. Apologies
3. Personal
Matters
|
3.1
|
The Board
conveys its congratulations to the Eketahuna Our Town Committee on decorating
the town’s giant kiwi in the All Blacks colours for the 2015 Rugby
World Cup.
|
4. Notification
of Items Not on the Agenda
5. Confirmation
of Minutes
|
5.1
|
That the minutes of the Eketahuna
Community Board meeting held on 4 September 2015 (as circulated) be
confirmed as a true and accurate record of the meeting.
Hull/Collis Carried
|
6. Matters
Arising from the Minutes
|
6.1
|
Tararua
Cycleway Project Proposal (Item 7.2)
|
|
6.1.1
|
The Mayor and Cr Collis will be attending
a meeting of the Tararua cycleway project steering group held on 19 October
2015.
|
|
6.2
|
Eketahuna
Community Civil Defence Response Group
(Item 7.6)
|
|
6.2.1
|
Six members of the Eketahuna Community
Civil Defence Response Group will take part in the bus trip to Wellington
held on 4 November 2015 to visit the National Crisis Management Centre known
as the Beehive Bunker.
|
|
6.3
|
Bee Aware
Month (Item 9.3)
|
|
6.3.1
|
Two packets of wildflower seeds have been
received, and they will be spread in the Eketahuna Camping Ground and within
the vicinity of the town sign at the entrance approach nearby the Eketahuna
War Memorial Hall.
|
|
6.4
|
Brent Dickson
Concerns Relating to Eketahuna Contractors Not Having the Opportunity to
Quote for Council Work (Item 9.4)
|
|
6.4.1
|
The Manager Assets Group is proposing to
advertise for contractors to register their interest as Council contractors.
|
|
6.4.2
|
The Council will then hold their
information on file, and it shall send out documents when work is
tendered. If they are interested in submitting a price to provide that
service, and are a suitable contractor able to demonstrate the necessary
attributes, then these contractors can supply pricing.
|
|
6.5
|
Community
Newsletter Items
|
|
6.5.1
|
It was agreed that Cr Collis will raise
with the Eketahuna Our Town Committee the possibility of changing the closing
date for including items in the community newsletter.
|
|
6.5.2
|
Ideally the cut off time should be
aligned to coincide following the monthly Board meeting, particularly given
the need to regularly update residents with current details concerning the
Eketahuna town centre upgrade project.
|
|
6.6
|
Eketahuna
Public Conveniences Upgrade (Item 9.5)
|
|
6.6.1
|
There was a problem with the pooling of
water on the floor surface of the upgraded Eketahuna public conveniences, but
it appears that the situation has improved to resolve that matter.
|
|
6.6.2
|
The broadcasting of Radio Eketahuna in
the public conveniences is being monitored following concerns expressed
regarding the noise volume.
|
|
6.7
|
Opening of
the Eketahuna Inn (Item 9.6)
|
|
6.7.1
|
The Mayor and
the Chairperson attended the opening of the Eketahuna Inn held on 21 September
2015.
|
|
7.
|
Tararua District Council Report
|
|
7.1
|
That the report of the Tararua District Council meeting held on 30
September 2015 (as tabled) be received.
Collis/Shannon Carried
|
|
7.2
|
Cr Collis
gave a verbal report to elaborate on various Council matters and items from
its September meeting.
|
8. Reports
from Board Representatives Appointed to Organisations and Assigned
Responsibilities
|
8.1
|
Hukanui Reserve Board
|
|
8.1.1
|
Cr Collis
reported that the Hukanui Reserve Board appointed a new chairperson at its
Annual General Meeting held on 27 September 2015 in the Hukanui Hall.
|
|
9.
|
Correspondence
|
|
9.1
|
That the correspondence as listed be received.
(a) Kerry and Loreen
Cunningham
Re:
Eketahuna Camping Ground August report
(b) Biddy Fraser-Davies 8,
14 and 25 September 2015
Re:
Pop-up Cheese Seminar/Fest in Eketahuna
Shannon/Hull Carried
|
|
9.2
|
Pop-up Cheese
Seminar/Fest in Eketahuna
|
|
9.2.1
|
That the Board pay from its discretionary funds the cost of hiring
the Eketahuna Community Centre as the venue for the Pop-up Cheese
Seminar/Fest organised by Biddy Fraser-Davies, and
That the Board conveys its best
wishes to Biddy Fraser-Davies for every success with the arrangements for
this event held on 9 October 2015.
Shannon/Hull Carried
|
|
10.
|
Old Fred West Building
|
|
10.1
|
The Board is concerned about the poor
condition of the old Fred West building as water is leaking from the verandah
on the northern side across the footpath in the town centre.
|
|
10.2
|
This
situation is unacceptable, and it will be reported for follow up by the
Council to request that the property owner is required to undertake the
necessary work to rectify this matter.
|
|
11.
|
2015 Trustpower Tararua District Community Awards
|
|
11.1
|
The Board
conveys its congratulations to acknowledge the success of the following
Eketahuna voluntary organisations at the 2015 Trustpower Tararua District
Community Awards:
·
Friends of the Anzac Bridge Kaiparoro
Incorporated - Supreme Award winner.
·
Eketahuna Swimming Pool Committee - Sport and
Leisure Category winner.
|
|
12.
|
Eketahuna Town Centre Upgrade
|
|
12.1
|
The Chairperson commended board members
on the presentation of the proposed Eketahuna town centre upgrade concepts
plan to the Council’s workshop briefing session, and also acknowledged
the contribution of Warren Davidson (the former councillor appointed to the
Eketahuna Community Board) for his role in the process to develop the
preferred designs.
|
|
12.2
|
The Deputy Chairperson spoke on the
potential to provide novelty design toilet paper at the Eketahuna public
conveniences as a unique promotion to build on these facilities theme as part
of the town centre upgrade concepts.
|
|
12.3
|
The possibility of retrieving a fallen
log from the river is to be followed up by the Chairperson if it is suitable
to use in making the canoe for the town centre.
|
|
12.4
|
The Board
looks forward to the Council pricing the upgrade based on the concepts
presented as the proposed project, and proceeding to implement that plan to
deliver the new design of the Eketahuna town centre.
|
13. Chairman’s
Remarks
|
13.1
|
Woodville
Lions Track and Tunnel Gorge Walk
|
|
13.1.1
|
The Chairperson noted that the Woodville
Lions Club had donated $8,000 from the Manawatu Gorge track and tunnel walk
to support the Arohanui Hospice in Palmerston North, and he acknowledged this
fantastic outcome.
|
14. Items
not on the Agenda
There being no further business the
Chairperson thanked those present for their attendance and contributions, and declared
the meeting closed at 12.10 pm.
____________________________
Chairperson
PAHIATUA
ON TRACK INCORPORATED
Minutes of the Pahiatua On Track Incorporated Annual General Meeting
held in the Pahiatua Service Centre Chamber, 136 Main Street, Pahiatua on
Wednesday 30 September 2015 commencing at 5.30pm.
1 Present
1.1 Committee Members: L Powick
(Chairperson), Brett MacDougall (Deputy Chairperson), Michelle Rankin
(Secretary), John Arends (Treasurer), Gerry Parker), Zelda Keall, Jared Brock
Members
of the Public: Ann Marie Bengston, Nigel Shaw
2. Apologies
2.1 Katrina
Windelborn, Shirley Hull (Councillor)
3. Confirmation
of the Last Annual General Meeting Minutes
3.1 That
the minutes of the Pahiatua On Track Annual General Meeting held on 1st
October 2014 be
confirmed as a true and accurate record of the meeting.
Michelle/John
Carried
4. Matters
Arising
4.1 Nil
5. Chairperson’s
Report
5.1 Read by Louise Powick as
attached.
That
the Chairperson’s report as read by Louise Powick be accepted.
Louise/Zelda
Carried
6. Reports
from Umbrella Organisations
6.1 Pahiatua
Swimming Pool – Financial statements attached.
6.2 Carnival
Park – Report from Karolyn Donald read by L Powick with financial
statements attached.
6.3 Pahiatua
Information Centre - Financial report read by L Powick with financial
statements attached.
6.4 That the umbrella
organisations’ reports be accepted.
Louise/Gerry
Carried
7. Financial
Report
7.1 Report
given by John Arends along with the audit of the financial statements for the
year ended 30 June 2015.
7.2 That the financial
statements and auditor’s report be accepted.
John/Jared
Carried
7.3 That
Cotton Kelly be the auditor of the Pahiatua On Track financial accounts for
next year.
John/Michelle
Carried
8. Executive
Committee
8.1 Louise
Powick – Chairperson
John
Arends – Treasurer
9. Election
of General Committee
Gerry
Parker
Jared Brock
Zelda Keall
Brett MacDougall
Nigel Shaw
Michelle Rankin
That
the above persons be appointed to the general committee.
Louise/John
Carried
10. Election
of Officers
10.1 That Brett MacDougall be appointed
to the position of Deputy Chairperson.
Louise/John
Carried
10.2 That Michelle Rankin be appointed to
the position of Secretary.
Louise/Zelda
Carried
11. General
Business
11.1 A
reminder that membership of the society is due.
The
meeting was closed at 6.02pm.
PAHIATUA
ON TRACK INCORPORATED
Minutes of the Pahiatua On Track Incorporated meeting held in the
Pahiatua Service Centre Chamber, 136 Main Street, Pahiatua on Wednesday 30
September 2015 commencing at 6.02pm.
1. Present
1.1 Committee
Members: L Powick (Chair), Brett Macdougall (Deputy Chair), Michelle
Rankin (Secretary), John Arends (Treasurer), J Brock, Gerry Parker, Z Keall,
Nigel Shaw
Members
of the Public: Ann Marie Bengston, Trudy Ashford - Hobson
2. Apologies
2.1 Katrina Windelborn,
Shirley Hull (Councillor)
3. Notification
of Items Not on the Agenda
Polish
Reunion
Pahiatua
commuter bus service
4. Tag4
Consulting
Trudy
spoke to committee members about her consulting business and ideas on helping
out with the branding and the Main Street upgrade. The committee will
have a strategy meeting with Trudy to develop a strategic plan and decide
whether to proceed. The committee are very impressed with her ideas.
5. Confirmation
of Minutes
5.1 That
the minutes of the Pahiatua On Track meeting held on 2nd September 2015 (as
circulated) be confirmed as a true and accurate record of the meeting.
Zelda/Michelle
Carried
6. Matters
Arising
6.1 The
hanging baskets have all been planted and will be hung up in Main Street by
Rotary.
6.2 The committee has
decided not to proceed with the Bee Aware project.
6.3 The
presentation of the community service award to Bruce Lea will be held on Monday
19th October at 5.30pm, and supper will be provided.
7. Correspondence
In
· Waireka Community Trust - Grant application decline letter for the
edible walkway
· Waireka Community
Trust - Grant application approval of $25,000 for the Wheel Park project
· Bush Schools Principals Association grant application
· Grant application from Rachel Cannon
· Grant application from the Pahiatua Repertory Society
That the inwards
correspondence be received.
Gerry/
Brett
Carried
8. Financial Report
Report given by John
8.1 Accounts to be passed for payment:
Horizons - Rates $178.03
Sirocco - Harvard $15,000
Christmas lights $3875.50
That the financial
report be adopted.
John/Michelle
Carried
9. Discretionary
Grants
9.1 That
the committee declines the application made by Rachel Cannon, and agrees to
exclude all international sport representative applications from the Pahiatua
On Track discretionary grant fund, and
That
these applicants apply for funding through the Tararua District Council
International Representatives Scheme.
Louise/Zelda
Carried
9.2 That
Pahiatua On Track approves the application made by the Bush Schools Principals
Association, and that the sum of $500.00 be granted.
Louise/Gerry
Carried
9.3 That
the Pahiatua On Track committee requests clarification on the financial
information given on the Pahiatua Repertory Society application, with Louise to
phone Dave Chisholm and report back to the committee.
Louise/Michelle
Carried
10. Portfolio Reports
10.1 Harvard Plane
The plane is being removed on Friday and the new plane will be
installed soon after. Brett and John are to work together on details for
the opening of the new Harvard plane.
10.2 Sport
The committee have been applying for grants. A donation of
$250.00 was made from Jacob Bennett, and a letter of thanks will be sent to
him.
10.3 Keep New Zealand Beautiful Week
There was another successful campaign this year. Having
the skip bin located at RD 1 worked really well, and the support RD 1 gave
during this week is appreciated.
10.4 Christmas Lights
The
eight additional lights have arrived. All of the Main Street Christmas
lights will be going up in November.
11. Items Not on the
Agenda
11.1 Palmerston North Commuter Bus Service
Pahiatua On Track have been asked again if Pahiatua would be
interested in setting up this service. The committee were unsure whether
there would be sufficient demand for this, and thought that Horizons could
advertise that a bus service leaves from Woodville to accommodate the early morning
commuters who have employment in Palmerston North.
11.2 Polish Reunion
A small number of people involved with the 70th Polish Reunion are
very keen to come back to Pahiatua this year. Louise will follow up to
seek further details regarding a Polish exhibition to be set up here in
Pahiatua.
The meeting was closed at 7.50pm.
____________________________
Chairperson
WOODVILLE DISTRICTS’
VISION
Minutes of a meeting
of Woodville Districts’ Vision held in the Village Hall on Tuesday 6
October 2015 commencing at 7.00pm.
PRESENT
B Hutton, G Murray, S McLeod, P Johns, P McCool, K McIntyre, Cr T
Collis, R Winter, M Oulaghan, D Pretty, A Devonshire, M Reuben, Ray Cannon
(Tararua Alliance), Wayne Wallace (Horizons), John Barrow (Horizons)
APOLOGIES
M Souden, J Coombe
MINUTES OF THE PREVIOUS MEETING
That the
minutes of the meeting held on 1 September 2015 be accepted as a true and
correct record of the meeting.
R Winter/B
Hutton
Carried
MATTERS ARISING
Trip Advisor – This is not yet
completed.
Jude Coombe represented WDV at the Woodville
football year-end event.
INVITED GUESTS
Wayne Wallace and Cr John Barrow from Horizons spoke to the meeting
on proposed transport plans. Horizons have confirmed their support and
Palmerston North City Council have also expressed an interest in the
plans.
Community Vehicle Trust
· Two to three years
ago Wayne spoke to WDV with regard to a community vehicle trust that was
operating in Canterbury and had been successfully implemented in
Dannevirke. The transport can be for any reason, the cost to the
passenger is that of the trip, and it is non-profit. Learning from the
process in Dannevirke the community must take ownership of the trust.
· The community trust
is set up for people who do not have access to vehicles or who have lost
mobility.
· Community Car
– The community raises money for providing the car. Horizons can
give an annual grant to assist with the cost.
· Boundaries are up to
the trust. Dannevirke do have a trust.
· Bob
Dresser may help with setting it up.
Commuter Transport through to Palmerston North
· The service will target commuters.
· A survey is proposed to ascertain interest to include Pahiatua,
Dannevirke and Woodville. It will go into local newspapers, the
Council’s website and a letterbox drop.
· Rose Coachlines provide a school bus service from Dannevirke through
to Palmerston North each school day; it is predominantly a school service,
however, they do take adults.
· Currently
there is no subsidised bus travel on public transport.
Pedestrian Crossings
Sue McLeod
introduced Ray Cannon, Planning Manager for the Tararua Alliance to speak to
the meeting on the pedestrian crossings placement.
· Stormwater and water
line at the kea crossing has been replaced and relocated 20 metres towards
town.
· The school is no
longer using the kea crossing.
· This has been raised
with the New Zealand Transport Agency who responded with a letter advising they
will not be doing any more work on the kea crossing.
· The crossing outside
Café 88 requires a car park to be removed on the Dannevirke side to
ensure safety.
· Mark Taylor proposed
that the crossing be moved to the corner of Vogel and Ross Streets (outside
what is currently Alias Grace).
· If the community
wants the crossing moved and the kea crossing removed then the Council need to
be advised.
· Do we need the
crossings? Yes – for the elderly and those with mobility issues.
· There are other
alternatives, e.g. digital signage; however, this is expensive.
· The next Road Safety
Group meeting is held in November. Sue McLeod will continue to ensure
progress is made on this matter.
· Sue
McLeod thanked Ray Cannon and Mark Taylor for their work on this process to
date.
CORRESPONDENCE
Inwards: V
James re branding
Outwards: MaxTarr
re invoice
That the correspondence be accepted.
M Oulaghan / P
Johns
Carried
REPORTS
Treasurer’s Report
· A
reminder to those yet to become financial members, subscriptions are now due.
· Paid
50% of the picnic tables cost for Fountaine Square, and will pay the balance
upon receipt of the tables.
· SPCA
- $500 paid from the discretionary grant fund.
· Treasurer’s
report tabled
That
the Treasurer’s report be accepted and the accounts as listed be paid.
P McCool / K
McIntyre
Carried
Cr T Collis – Council Report
Cr Collis spoke to her tabled report attached as appendix 1.
Topics referred to included:
· New stage 3 Saddle
Road route upgrade funding of $3.7m.
· The Council
by-election closes on 28 October.
· Manholes are to be
installed on the sewer network.
· Replanting of bare
patches in the town centre gardens as part of the renovation programme across
the district has begun.
· The future
development of Fountaine Square consultation process has begun.
· Budget Waste is now
selling rubbish bags in Woodville.
· Whales have
developed in the number 2 pond.
· CCTV
· Removal of
contamination from Council owned sites in Woodville (ex Infracon).
· Rural Broadband
initiative
· Raewyn
Murray was farewelled from the library.
· Woodville
Civil Defence Response Group has held two meetings and the next is on 22
October.
Events and Promotion
· Christmas Parade
o The
cost of lights and flags is prohibitive. Flags are not fit for purpose.
o Recommendation from the
Executive meeting that the existing lights and flags are not utilised this year
and that alternative options be explored, e.g.
1. Artificial
lit trees to be displayed in shop windows. Owned by WDV but power
supplied by the business.
2. Large
Christmas tree in the New Central car park - This could be a potential risk of
fire.
o After discussion, it was also
suggested that a letter go to the Council seeking their assistance in putting
up and taking down the flags for the Christmas season. The choice of
flags would be Council’s – might do Christmas with a generic
Council flag at other times.
o There is potential for the
Council to support all towns in the district.
o It
also needs to be raised in the Annual Plan.
That funding of $6.2k be approved
(as per the Christmas parade expenses tabled).
B Hutton / K
McIntyre
Carried
· Woodfest
Application tabled for funding of $2k to
meet the costs of the woodchoppers, which is one of the main attractions.
That the funding application be
approved.
R Winter /
B
Hutton
Carried
· Lindauer Studio
o The selection of candidates is
progressing.
o It is reiterated that this would
bring people into town, that there would be a high level of media
attention/advertising (positive) for Woodville with economic benefit to the
town.
o Lindauer is Woodville’s
– He lived here, painted here and is buried here. Woodville is the
town of excellence in all matters ‘Lindauer’.
o Need
to continue to raise awareness nationally.
GENERAL BUSINESS
· Plans for the toilet
– Drawings are good but they still need pricing.
· Play Centre
application was received seeking funding for painting the building. Total
cost is approximately $12k, and seeking funding of $2.2k. Recommendation
of the Executive that this be declined with the suggestion of approaching
alternative sources, e.g. Woodville Lions and/or Pub Charity.
· Alcohol
Ban in the Woodville Town Area – It was discussed applying a 24/7 ban
within the 50km area. This would require a consultation process before
going to the Council and becoming a bylaw.
There being no further business the meeting
was closed at 9.10pm.
Appendix 1
Cr T Collis Report
· Following
meetings involving the Mayors of Manawatu, Palmerston North and Tararua
Councils, the New Zealand Transport Agency and the Minister of Transport it has
been advised a new Stage 3 Saddle Road route upgrade funding of $3.7m was
approved.
· By-election
- Voting opens on 6 October and closes on 28 October at noon. Provisional
results will be available on the day and the official declaration on 2
November.
· The
Alliance has a number of manholes to install on the sewer network in Woodville.
These manholes are to break up the distance between current manholes into
shorter sections. This will enable Interflo to reline the mains and help
address some of the current infiltration problems.
· The
Alliance is currently tracking at less than two days to investigate, report,
programme and communicate back to the initiator of the CRM. The CRM
system worked on Grey Street footpath. The CRM that I lodged on behalf of a
resident and when I checked tonight all the areas have been marked.
· The
parks and reserves garden renovation programme has begun, albeit that they have
battled an unseasonably cold and stormy October. The first job is a
large garden replant in the Upper Domain, replanting bare patches in the
Woodville town centre gardens and a district wide turf weed spraying programme.
· A
public consultation process regarding the future development of Fountaine
Square in Woodville has commenced with a workshop with pupils of Woodville
School to gauge their views on what the Square should look like. The intention
is to consult with key stakeholders and the public, and from there to develop a
master plan for the Square. In the absence of such a plan, it is very easy for
the Square to develop piecemeal, and to not meet the needs of the public
overall.
· Budget
Waste is now selling rubbish bags in Woodville. The bags are cheaper than
Council stickers, and it is hoped that as people realise this there will be a
gradual transition to the Council moving out of the kerbside collection.
Contractors will continue to pick up both Council stickered bags and Budget
Waste bags until the contract ends in 2017.
· The
number 2 pond in Woodville that was relined has developed several whales from
the gases underneath the pond not being able to disperse. This pond is
being emptied at present for the Viking relining team to assess and rectify
this issue. I have visited the site as well as all sites in the south of the
district.
· Woodville
Flats – All of the flats in the Centennial and Ruahine complexes have
been filled.
· Woodville
Campground - A meeting will be held with Kathy Dever-Tod, Peter Johns, Gerard
Murray, Alex Devonshire and myself.
· Work
is nearing completion on generic documents, including a memorandum of
understanding on access for the NZ Police to Crime Prevention of CCTV systems.
The NZ Police are now giving formal notice of the first stage of the CCTV
system for Woodville. Six notices have been put in shop windows.
· Infracon
(In Liquidation) – The Council owned sites vacated by Infracon have been
identified, and some tidying up was carried out at the Woodville depot but
further issues have been identified. To comply with environmental standards the
Council has contracted an experienced and qualified company to test and oversee
the removal of any contamination.
· Bluff
Road - Clarity is required over land ownership around Bluff Road public access
to the Manawatu River. A survey of the area around the Bluff Road - Manawatu
access point has been arranged with approval from the adjacent land owner. Land
Information NZ has been advised and the work is planned for completion by the
beginning of October 2015
· Rural Broadband Initiative 2 - The initial MBIE list of Tararua
towns to potentially receive RBI2 funding now includes Pahiatua and Woodville.
This is preliminary and does not mean the town will be guaranteed funding, but
it is very promising. A very big thank you to Peter Wimsett for the hard work
he has done regarding this matter.
· Economic
Development - TDC attended the Auckland Home Show and had a standout site. They
displayed properties for sale from around the Tararua district, gave out 1500
promotional items, and held 160 full conversations with interested people and
38 people left their email address and requested further information. Mayor
Roly Ellis attended and worked exceptionally hard alongside the staff.
· If
you are at the Palmerston North airport have a look at the promotional
billboard 7.2m x 2.2 high for Tararua promoting Waihi Falls and the choice of
activities in the district.
· I-Site
Regional Meeting - Funders Conference - I will be attending this in Wellington
with Lianne Simpkin. The focus of the conference is to ensure councils gain a
better understanding of ownership and funding, history and current structure,
why have I-Sites, current challenges and solutions, and benefits to the local
community.
· The
Economic Impact Analysis of the I-Site network report states that across the
regions the average income returned to households for every $1 provided in
public funding is $5.20, while the average GDP return generated by the I-Sites
equates to $8.70 per $1 of public funds invested.
· Raewyn
Murray was farewelled from the library.
· Woodville
Civil Defence Response Group has held two meetings and the next is on 22
October.
· Projects
and Key Contracts
o A new internal control system
has been created where all projects in the district are listed and progress is
documented. This will be updated regularly and will give councillors greater
detail on all projects in the district.
o Woodville's
projects are:
§ Woodville
impounded supply
§ Woodville library
§ Civil Defence Plan
· Christmas
decorations were discussed at the Council meeting.
|
Date
|
:
|
20 October 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Raj Suppiah
Chief
Financial Officer
|
|
Subject
|
:
|
Adoption
of the 2014/15 Annual Report
|
|
Item No
|
:
|
10.1
|
1. Reason
for the Report
1.1 The
reason for this report is to present for the Council to adopt the 2014/15
Annual Report in accordance with Section 98 of the Local Government Act 2002.
2. Background
2.1 The
Annual Report aims to achieve the following:
· To compare the actual activities and the actual performance of the
local authority in the year with the intended activities and the intended level
of performance as set out in respect of the year in the long-term plan and the
annual plan; and
· To promote the local authority’s accountability to the
community for the decisions made throughout the year by the local authority.
2.2 Each
Annual Report must be completed and adopted by resolution within four months
after the end of the financial year to which it relates.
2.3 The
information contained in the Annual Report must include an auditor’s
report on the matters required by Section 99 of the Local Government Act 2002.
3. Significance
Assessment
3.1 The
decisions recommended in this report are not considered significant in terms of
the Council’s policy on significance and engagement.
3.2 This
is a procedural matter required to be undertaken in accordance with statutory
requirements.
4. Significant
Changes to the Pre- audit Draft Submitted in August 2015
4.1 Transitional
changes due to new public accounting standards
4.1.1 Due to the
introduction of the new public accounting standards (International Public
Sector Accounting Standards for Public Benefit Entity – PBE IPSAS), the
Council had to made the following significant changes to the current and prior
year’s financials:
· Council rates remissions, penalties, and discount are to be recorded
as a reduction/ (addition for penalties) against rates revenue as this is
essentially foregone revenue and consistent with the tax expenditures guidance
of PBE IPSAS 23. These changes were reclassification only and had no impact on
the bottom line;
· Disclose receivables and payables spilt between exchange and
non-exchange;
· Include additional disclosure note and the note to describe the
adjustments to prior year financial statements i.e. Note 38 – Adjustments
to the Comparative Year Financial Statements.
4.2 Revenue
Variances
4.2.1 The Council
had eliminated internal rates revenue from the presented financial statements.
These are the rates paid by the Council for its own land. This had an impact on
both rates revenue and expenses.
4.2.2 As indicated in
para 4.1.1 above rates remissions, penalties, and discount were recorded as a
reduction/ (addition for penalties) against rates revenue.
4.2.3 We budgeted
for $2 million subsidy from the NZ Transport Agency for the Saddle Road
upgrade. However, we were only able to recognise $1.5 million, as part of the
upgrade related to sections of road belonging to the Manawatu District Council
and Palmerston North City Council.
4.2.4 The forestry
revenue is now recognised as gross, and it is not netted against expenses. This
had an impact on disclosures for forestry revenue, expenses, revaluation gains
and recognition of inventory at year-end.
4.3 Expenses
Variances
4.3.1 The Council
had eliminated internal rates revenue from the presented financial statements.
These are the rates paid by the Council for its own land. This adjustment had
an impact on both rates revenue and expenses disclosures.
4.3.2 Landfill
provisions both for the Pongaroa and Eketahuna landfills were increased. The
cash outflows for landfill post-closure costs are expected to occur over the
next 40 years. The long-term nature of the liability means that there are
inherent uncertainties in estimating costs that will be incurred. The
provisions have been estimated taking into account known future technology.
For the 2014/15
year, the Council has increased the estimates for the landfill closure of both
Eketahuna and Pongaroa to $390,000 (2013/14: $240,000). This is due to
increased cost and meeting higher consent conditions for land closure and
aftercare.
4.4 Statement
of Financial Position Variances
4.4.1 Recognition of
a forestry inventory (logs sitting on the wharf and not yet sold) and carbon
credits as intangible assets.
4.5 Equity
Variances
4.5.1 Variances in
accumulated funds are mainly due to finalising the transfers between special
funded reserves and changes in year-end position in the comprehensive revenue
and expense statement.
5. Subsidiary
Audits
Infracon
Limited (in Liquidation)
5.1 For
the year ended 30 June 2015, and 2014 comparative, the Council has not
consolidated the financial statements of Infracon Limited (in liquidation), as
the company was placed into liquidation on 25 August 2014 and has not prepared
any audited financial statements.
5.2 For
the 2014/15 financial year, the Council was not able to obtain complete
financial information from the company prior to liquidation, for the period 1
July 2014 to 24 August 2014, to prepare the consolidated financial statements.
The Council and Audit New Zealand assessed that the unaudited financial
transactions for the period 1 July 2014 to 24 August 2014 were significant for
consolidation. Hence, similar to the 2013/14 consolidated financial statements,
the Council’s 2014/15 consolidated financial statements is not compliant
with the requirements of the Local Government Act 2002 and NZ GAAP, as the
Council has not prepared consolidated financial statements.
5.3 However,
the Council’s financial statements (the parents) have been prepared in
accordance with NZ GAAP. They comply with PBE IPSAS, and other applicable
financial reporting standards, as appropriate for public benefit entities.
5.4 The
six monthly progress report from the liquidator for the period ending 24 August
2015 indicated that there are still outstanding creditors’ claims, a
small amount of residual stock to be sold and unpaid receivables to finalise
before the liquidation is completed. The report showed that the
liquidator’s anticipate making a distribution to the shareholders.
However, no distributions can be made until all creditor claims have been
determined and paid. The Council will receive 66% of any cash balance remaining
on finalisation of the liquidation.
5.5 The
Council is only able to quantify reliably the shareholder distribution once the
liquidation is complete given the complexity of some of the claims and the
potential further cost that will be incurred by the liquidator resolving the
claims. A disclosure to this effect is included in Note 34 – Contingent
Asset and Liabilities.
Tararua
Aquatic Community Trust
5.6 The
audited financial results for the Tararua Aquatic Community Trust are included
in the “Governance over Council Controlled Organisations” section
of the Annual Report. The Council has not met the definition of Control in PBA
IPSAS 6 and therefore has not consolidated the Tararua Aquatic Community Trust
in its financial statements.
6. Capital
Expenditure Budgets Carry Forwards
6.1 For
the financial year 2014/15, the Council had budgeted a total of $22.9 million
for capital expenditure. During the year as part of the planning process
for the 2015-25 Long Term Plan $4.7 million was carried forward.
6.2 The
total spent for the year was $13.6 million. The details for the capital
expenditure are in the “Capital Expenditure Report” in pages 46 to
66 of the Annual Report. The growth, level of service and renewal expenditure:
|
7. Recommendation
7.1 That
the report from the Chief Financial Officer dated 20 October 2015 concerning
the Adoption of the 2014/15 Annual Report (as circulated) be received, and
7.2 That
the Council confirms and approves the carry over of $4,131,000 for capital
budgets to be spent in the 2015/16 financial year, and
7.3 That
the Council resolves not to prepare a consolidated Annual Report due to the
Infracon audited accounts not being available due to their liquidation, and
acknowledging that this action will result in the Council receiving an
adverse audit opinion from Audit New Zealand, and
7.4 That
the audited Annual Report for the year ended 30 June 2015 be adopted subject
to the correction of any typographical errors.
|
Attachments
Nil.
|
Date
|
:
|
21 October 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Natarsha Nikora
Recreation
Officer Sport Tararua
|
|
Subject
|
:
|
Grant
Application of Rachel Cannon to the International Representatives
Scheme
|
|
Item No
|
:
|
10.2
|
1. Reason
for the Report
1.1 This
report has been prepared for the Council’s consideration of an
application received from Rachel Cannon requesting funding from the
International Representatives Scheme.
2. Background
2.1 The
Council has funding available to support the district’s elite athletes
selected to represent New Zealand at international events.
2.2 Presently,
the balance available in this account is $3,750.00.
2.3 Funding
awarded from this Scheme is based on the applicant’s budget and the
distance of travel to the international event.
2.4 Grants
can be made up to a maximum amount of $500.00 if competing within the
Pacific/Oceania region and up to a maximum of $800.00 if competing within the
rest of the world. Discretion is available to alter this provision
in exceptional circumstances.
3. Details
of the Application Received
3.1 An
application has been received from Rachel Cannon who has been selected to
represent New Zealand at the International Mounted Games U17 World Team
Championships in Ocala, Florida, USA from 23 to 29 November 2015.
3.2 The
Mounted Games involves seven countries including New Zealand, Canada, USA,
Wales, Australia, Switzerland and England.
3.3 Mounted
Games is a fast paced, action packed discipline with riders displaying an
incredible amount of fitness, training and skill. Riders must be athletic and
strong with wonderful horsemanship skills and great hand to eye coordination.
Ponies are required to be nimble, fast, strong and brave and above all be
intelligent.
3.4 The
application submitted by Miss Cannon seeks to raise funds towards the costs she
will incur travelling to the International Mounted Games. The estimated total
from her is $13,312.00.
4. Significance
Assessment
4.1 The
proposed actions recommended to the Council are not considered significant in
terms of the Council’s policy on significance and engagement.
5. Conclusion
5.1 The
request meets the criteria for eligibility set down in the guidelines for an
application.
5.2 In
accordance with the Scheme’s guidelines, the following recommendation is
made for the Council’s consideration.
|
Recommendation
That the report from the Recreation
Officer Sport Tararua dated 21 October 2015 concerning the Grant Application
of Rachel Cannon to the International Representatives Scheme (as
circulated) be received, and
That the Council approves the
application made by Rachel Cannon for assistance towards her costs to
represent New Zealand at the International
Mounted Games Under 17 World Team Championships held in Ocala, Florida,
United States of America from 23 to 29 November 2015, and
That the sum of $800.00 be granted
from the International Representatives Scheme for this purpose.
|
Attachments
1⇩. International Representatives Scheme -
Rachel Cannon
10.2 Grant
Application of Rachel Cannon to the International Representatives Scheme
Attachment 1 International
Representatives Scheme - Rachel Cannon
|
Date
|
:
|
20 October 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Richard Taylor
Governance
Manager
|
|
Subject
|
:
|
Review of
Representation Arrangements
|
|
Item No
|
:
|
10.3
|
1. Reason
for the Report
1.1 The
Council’s initial representation arrangements proposal for the 2016 local
authority elections has been open to consultation, with one submission received
through that process.
1.2 To
progress the representation review this report considers the matters raised in
that submission and determining the final representation arrangements proposal.
2. Background
2.1 At
the Council’s meeting held on 29 July 2015 it was resolved that the
initial proposal concerning the district’s representation arrangements
for the 2016 local authority elections be based on retaining the status quo as
follows:
Council
Two wards (North
and South) with four members each and a Mayor elected at large
Community Boards
Two community
boards (Dannevirke and Eketahuna) each with four elected members and one
Council appointed member
2.2 In
determining this proposal, the Council noted and acknowledged that the existing
system provides a fair system of representation for the Tararua district.
2.3 The
population ratios for each ward fall within the range of the +/-10% rule of the
Local Electoral Act 2001.
2.4 This
proposal was publicly notified in the Bush Telegraph on Monday 10 August 2015,
and submissions were invited closing on Tuesday 22 September 2015 at 12noon.
2.5 One
submission was received in response to the initial proposal, and the Council
heard that submission (from Tararua Federated Farmers) at its meeting held on
30 September 2015.
2.6 The
Council is required to consider this submission prior to determining its final
representation arrangements proposal.
2.7 A
copy of the submission was previously circulated to the Council within the
September meeting agenda.
3. Matters
Raised in the Submission
3.1 The
submission received from Tararua Federated Farmers was in favour of the
Council’s initial proposal, and the matters raised made reference to the
following:
· The value of strong rural representation for the district is
acknowledged.
· The proposed representation arrangements for the Tararua district,
including the retention of the current two ward system, are supported because
of the need to have representation for distinct communities of interest.
· This allows the Tararua District Council to continue to represent
and respond to the needs of its rural communities that contribute to the social
and economic fabric of the district.
3.2 The
submission endorses the Council’s initial representation arrangements
proposal, and it agrees that the basis provides recognition of the following:
· Communities of
interest
· Effective
representation of communities of interest
· Fair representation of electors
3.3 As
such, the submission conveys acceptance of the initial proposal, and it does
not seek any specific changes to the district’s existing representation
arrangements.
3.4 Therefore,
following the completion of the consultation process, the issues noted have a
clear relationship to support confirming the initial proposal as the final
proposal for the reasons previously identified by the Council.
3.5 Public
notice is required of the final proposal, including stating the matters
considered in determining any amendments and the rejection of submissions.
4. Assessment
of Options
4.1 Given
that the submission received supports the Council’s intentions, no
changes are required to the initial representation proposal.
4.2 The
submission should therefore be accepted, and the initial proposal is confirmed
as the Council is satisfied that these arrangements provide for the fair and
effective representation of the district’s communities of interest and
its electors.
4.3 No
reasons appear to exist to amend the initial proposal as the community has not
raised any issues or requested specific changes be considered.
5. What
Happens Next
5.1 Once
the Council has determined its final representation arrangements proposal this
will be notified in the Bush Telegraph on Monday 2 November 2015.
5.2 The
ability to appeal the Council’s decision is available to the submitter
(Tararua Federated Farmers), and any such appeal must relate to the matters
raised in their submission.
5.3 If
the Council’s final proposal differs from the original proposal then any
person may lodge an objection stating the matters that they oppose.
5.4 Appeals
and objections must be forwarded in writing, and close on Thursday 3 December
2015 at 12noon.
5.5 Any
appeals or objections made against the final proposal will be referred to the
Local Government Commission for determination.
6. Significance
Assessment
6.1 The
matter of considering the representation arrangements for the district is
significant, and it involves public consultation with the community.
6.2 This
review is undertaken in accordance with the statutory requirements of the Local
Electoral Act 2001, and takes into account the relevant sections of the Local
Government Act 2002.
7. Conclusion
7.1 The
Council’s initial proposal for the district’s representation
arrangements concerning the 2016 local authority elections has been the subject
of consultation, with no changes requested to the existing basis.
7.2 The
one submission received favours the continuation of the status quo, and
supports the confirmation of the initial proposal to provide for the effective
representation of communities of interest and the fair representation of
electors.
7.3 Acknowledging
this outcome, the following recommendation is made for the Council’s
consideration.
|
Recommendation
That the report from the Governance
Manager dated 20 October 2015 concerning the Review of Representation
Arrangements (as circulated) be received, and
That the Council notes the outcome
of the consultation on the initial representation arrangements proposal for
the district resulted in no changes being requested to the existing basis,
with the one submission forwarded favouring the continuation of the status
quo, and
That the Council, having considered
this submission and the matters required in undertaking the review of the
representation arrangements for the district, adopts its initial proposal as
the final proposal set out hereunder:
That for the 2016 local authority elections of the Tararua
District Council and the district’s two community boards the existing
arrangements be retained as follows:
Council Representation
· Two wards (North and South) with four members each and a Mayor
elected at large
· The two wards reflect the following identified communities of
interest:
North Tararua Ward
Dannevirke and the surrounding rural areas, including Norsewood,
Ormondville, Weber, Herbertville, Pongaroa and Akitio
South Tararua Ward
Woodville, Pahiatua, Eketahuna and the surrounding rural areas,
including Mangatainoka, Makuri, Tiraumea and Alfredton
The
population that each member will represent is as follows:
|
Ward
|
(2014 estimate)
Population
|
Members
|
Population Per Member
|
|
North
Tararua
South
Tararua
|
9,550
7,820
17,370
|
4
4
8
|
2,388
1,955
2,171
|
These
population ratios fall within the range of 2,171 (1,954 to 2,388) in respect
of the +/- 10% rule of the Local Electoral Act 2001.
The Council considers that this ward arrangement for its
representation based on the above is appropriate for the following reasons:
· That the two ward, eight councillors system provides a fair system
of representation for the Tararua district.
· That
the communities of interest in the context of the Tararua district are
effectively represented through the existing ward boundaries, and take into
account the distinct outlying rural areas that are isolated.
· That
the ward boundaries coincide with boundaries of mesh blocks and community
boundaries so far as is practicable.
· That any alterations to change ward boundaries have not been
requested by the community through submissions to the initial proposal,
thereby indicating general satisfaction with the basis of these arrangements.
Community Board Representation
· Two community boards (Dannevirke and Eketahuna) each with four
elected members and one Council appointed member
· The two community boards reflect the following identified
communities of interest, and will not be subdivided for electoral
purposes:
Dannevirke Community Board
Dannevirke and the surrounding rural areas, including Norsewood,
Ormondville, Weber, Herbertville, Pongaroa and Akitio
Eketahuna Community Board
Eketahuna and the surrounding rural areas, including Tiraumea,
Alfredton, Hamua, Hukanui, Nireaha, Rongomai, Putara, Rongokako, Kaiparoro
and Newman
|
Attachments
Nil.
|
Date
|
:
|
21 October 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua District
Council
|
|
From
|
:
|
Chris Edsall
Alliance
Manager
|
|
Subject
|
:
|
Road
Closures Requested Under the Tenth Schedule of the Local Government Act 1974
|
|
Item No
|
:
|
10.4
|
1. Reason for the Report
1.1 The
Dannevirke Chamber of Commerce, Woodville Districts’ Vision, Pahiatua On
Track and the Eketahuna Our Town Committee have made applications for road
closures on various dates in November and December as set out below, in order
to hold annual their annual community Christmas parades, and the Pahiatua
Christmas festival event. These closures have been requested under the
Tenth Schedule of the Local Government Act 1974.
1.2 In
accordance with the Act, consultation with the police has been
undertaken. The police have not indicated they have any concerns.
No public objections have been received in response to advertising placed in
the Bush Telegraph on Monday 28 September 2015.
1.3 The
various groups have asked that the Council’s public liability insurance
cover these events, as has been done in the past.
1.4 The
traffic management plans for the events are being reviewed by the Alliance.
1.5 The
applications and traffic management plans relating to State Highways have been
provided to the New Zealand Transport Agency for review and approval, and there
is no reason to expect such approval will be withheld.
|
2. Recommendation
That the report from the Alliance
Manager dated 21 October 2015 concerning road closures applications
under the Tenth Schedule of the Local Government Act 1974 (as circulated) be
received, and
That
pursuant to Section 342 (1) (b) and the Tenth Schedule of the Local
Government Act 1974, the Council resolves to close the following roads for
the purpose of allowing the Dannevirke Chamber of Commerce, Woodville
Districts’ Vision, Pahiatua On Track and the Eketahuna Our Town
Committee to hold community Christmas events as follows.
Dannevirke Christmas Parade
Road name: Stanley
Street, from London Street to Miller Street (State Highway 2)
Road name: High
Street, from Miller Street to Swinburn Street (State Highway 2)
Date of closure Saturday 5 December 2015
Period
of closure: 12.00pm to 1.30pm
Woodville Christmas Parade
Road name: Vogel
Street, from Fergusson Street to Ross Street (State Highways 2 and 3)
Road name: Fergusson
Street, from Vogel Street to Pollen Street
Road name: Grey
Street, from Pollen Street to Atkinson Street
Road name: McLean
Street, from Vogel Street to Atkinson Street
Road name: Ormond
Street, from Pollen Street to Atkinson Street
Date of closure: Saturday 12 December 2015
Period
of closure: 11.30am to 1.00pm
Road name: Ormond
Street, from Vogel Street to Bowen Street
Road name: Pollen
Street, from McLean Street to Ross Street
Road name: Bowen
Street, from McLean Street to Ross Street
Date of closure: Saturday 12 December 2015
Period
of closure: 7.00am to 2.00pm
Pahiatua Christmas Parade
Road name: Main
Street, from Dawson and Edward Streets to Churchill and George Streets
respectively (State Highway 2)
Date of closure: Saturday 5 December 2015
Period
of closure: 11.30am to 1.00pm
Pahiatua Christmas Festival
Road name: Main
Street, from Wakeman and Tui Streets to Princess Street and Mangahao Road
respectively (State Highway 2)
Date of closure: Sunday 13 December 2015
Period
of closure: 1.00pm to 4.00pm
Eketahuna Christmas Parade
Road name: Main
Street, from Bengston Street to Church Street (State Highway 2)
Date of closure: Saturday 28 November 2015
Period
of closure: 11.00am to 1.00pm
|
Attachments
1⇩. Dannevirke Chrismas Parade Application
2⇩. Dannevirke Chrismas Parade TMP
3⇩. Woodville Chrismas Parade Application,
State Highways
4⇩. Woodville Chrismas Parade Application,
Non-State Highway
5⇩. Woodville Chrismas Parade TMP
6⇩. Pahiatua Chrismas Parade Application
7⇩. Pahiatua Chrismas Parade TMP
8⇩. Pahiatua Chrismas Festival Application
9⇩. Pahiatua Chrismas Festival TMP
10⇩. Eketahuna Chrsimas Parade Application
11⇩. Eketahuna Chrismas Parade TMP
10.4 Road Closures
Requested Under the Tenth Schedule of the Local Government Act 1974
Attachment 1 Dannevirke
Chrismas Parade Application
10.4 Road Closures Requested Under the Tenth Schedule of
the Local Government Act 1974
Attachment 2 Dannevirke
Chrismas Parade TMP
10.4 Road Closures Requested Under the Tenth Schedule of
the Local Government Act 1974
Attachment 3 Woodville
Chrismas Parade Application, State Highways
10.4 Road Closures Requested Under the Tenth Schedule of
the Local Government Act 1974
Attachment 4 Woodville
Chrismas Parade Application, Non-State Highway
10.4 Road Closures Requested Under the Tenth Schedule of
the Local Government Act 1974
Attachment 5 Woodville
Chrismas Parade TMP
10.4 Road Closures Requested Under the Tenth Schedule of
the Local Government Act 1974
Attachment 6 Pahiatua
Chrismas Parade Application
10.4 Road Closures Requested Under the Tenth Schedule of
the Local Government Act 1974
Attachment 7 Pahiatua
Chrismas Parade TMP
10.4 Road Closures Requested Under the Tenth Schedule of
the Local Government Act 1974
Attachment 8 Pahiatua
Chrismas Festival Application
10.4 Road Closures Requested Under the Tenth Schedule of
the Local Government Act 1974
Attachment 9 Pahiatua
Chrismas Festival TMP
10.4 Road Closures Requested Under the Tenth Schedule of
the Local Government Act 1974
Attachment 10 Eketahuna
Chrsimas Parade Application
10.4 Road Closures Requested Under the Tenth Schedule of
the Local Government Act 1974
Attachment 11 Eketahuna
Chrismas Parade TMP
Eketahuna Town Centre Upgrade
|
Meeting:
|
1
|
|
Date:
|
15 October 2015
|
|
Time:
|
10.30am
|
|
Venue:
|
Council Chambers,
Pahiatua Service Centre
|
|
Attendees:
|
Kathy Dever-Tod,
Councillor Tracey Collis, Sharon Shannon, Josh Webster, Hamish Featonby, Ray
Cannon, Grant Stevenson, Chris Edsall ( via Video link)
|
|
Apologies:
|
Dan Gerrard
|
|
Visitors:
|
|
|
Item
|
|
Responsibility
|
|
1.
|
Apologies
Apology accepted from Dan Gerrard.
|
|
|
2.
|
Agenda
Everyone was introduced. Kathy outlined
that the purpose of today’s meeting was to ensure that everyone
understood the purpose and structure of the group, and to initiate the
planning phase of the project
|
|
|
3.
|
Minutes of last meeting
Being the first meeting there were no
previous minutes
|
|
|
4.
|
Action Log
Being the first meeting there was no
existing action log to review
|
|
|
5.
|
Project Structure
Council and the Eketahuna Community Board
are the project sponsors, represented by Councillor Tracy Collis and Sharon
Shannon respectively. It will be the responsibility of these two project team
members to ensure that their group’s interests are represented during
project meetings and to communicate matters arising from the meetings to
their group.
All requests from the project team for
decisions/input from the stakeholders will be made through their
representatives, to ensure that communication lines are clear. The
representatives are welcome to share project meeting minutes with their
groups.
The project manager is Dan Gerrard
Kathy Dever-Tod represents
Council’s interests as owner of underground infrastructure and
property. Kathy will also negotiate the licence to occupy with Chorus
Ray Cannon will manage the project budget
in conjunction with Dan Gerrard.
Josh, Hamish, Ray and Grant will be the
primary resource for design, planning and managing the delivery of the
physical project.
Action 1: Kathy to ensure that a copy of these
minutes, outlining the project structure, are provided before the next
meeting of Council and the Community Board, to ensure all parties are aware
of the project structure
|
Kathy D-T
|
|
6.
|
Community Board projects
There was a brief discussion on the role of the
Community Board with respect to projects contained within the plan, noting
that the Board mentioned, during their presentation to the Councillor
workshop, about seeking a suitable log for the canoe, for example.
It was good to establish what the Community Board
could do and what the project team would do. Kathy suggested that negotiating
with property owners about work on their properties was more appropriate for
the Community Board members than the project team members, who do not
personally know the owners, for example. The Community Board could perhaps
organise the murals.
Sharon asked for clarity as to whether any Community
Board managed projects would be funded out the project budget. They could be
If this was what was wanted noting however that the Community Board can also
access funds that Council can not.
Action 2: Establish what parts of the overall
concept the Community Board would be willing to work on outside of the
project team and bring this back to the next project meeting
|
Sharon
|
|
7.
|
Project Timeline
Discussion was held on the project
timeline. It was noted that in order to establish the timeline, the
group needed the Eketahuna Community Board needed to establish which
components of Dave Charnley’s overall concept would occur and in what
order. In order to do this, a cost for each component is needed to assess the
fit with budget.
The team then discussed what components
were the highest priority to enter the design and preliminary costing phase
now.
1. Relocate the Kiwi.
This is the cornerstone project and it needs to be right. The idea is to
achieve a drawcard to the kiwi and across the road through the location of
the kiwi, and the surrounding landscaping and the garden extensions. Need to
ensure that the pavers and gardens are mirrored on both sides of the road.
There is quite a bit of levelling involved. In order to do things
properly, need to do the paving etc first then move the Kiwi.
There was some discussion on what to do with the old site once the
kiwi moves. This can be discussed further at a later date.
2. Town Entrances. This
is primarily the new kiwi signs, noting that the entrance at the Northern end
also has gardens around the sign. Will also need a fence to hide the LPG
tanks. Whose is this land? Is it Public land or the Trust Land?
Action 3: Establish who owns the land and
if it is Council Road reserve
Southern entrance – is this on Council road reserve?
There was discussion on the regulatory requirements regarding signs.
If 1.2m x 2.4m or less, do not need a building consent. But may need a
resource consent.
Action 4: Consult with NZTA regarding
their interest in the proposed signs
3. Exterior of toilets.
This includes both the signage and the paving outside
4. Council Service
Centre – removal of gardens and change of pavement.
5. Cart – NZTA
raised their concerns re the cart. Should look at doing this side of road at
same time as service centre corner to match it in
Discussion was had about what to do next
and who would design which components
Action 5: Josh to visit site with Tracey
and Sharon after meeting to familiarise himself and prepare for survey
Action 6: Meet with Dave to establish
what was needed to turn concepts into designs for the components listed above
Action 7: Allocate design work for each
component between Dave and the Tararua Alliance depending who was best placed
to complete the design most cost effectively
It was agreed that the timeline was
entirely dependent on the indicative costings, as the Community Board could
not state its preference for project order, until these were available.
The next meeting of the project team will
be on or about the 20th November. The design team will have only
one month to complete design and rough order of costs. The indicative
costings would be finalised at this meeting and then they would be available
for the 4th December meeting of the Eketahuna Community Board.
Action 7: Note the urgency of
preparing rough order costs before the December meeting of the
Community Board, in order to utilise the 2015/2016 construction season
|
Ray Cannon
Ray Cannon
Josh, Tracey and Sharon
Ray and Josh
Ray
All
|
|
8.
|
Next Meeting
On or about the 20th November
Action 8: Determine date and time of next
meeting
|
Dan Gerrard
|
|
Date
|
:
|
20 October 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Craig Lunn
Planning
Manager
|
|
Subject
|
:
|
Request
to Waive Resource Consent Fees
|
|
Item No
|
:
|
10.6
|
1. Reason
for the Report
Norsewood Heritage Limited has requested
the Council to consider waiving the resource consent application and associated
fees for a retaining wall.
2. Background
2.1 Norsewood
Heritage Limited proposes to build an 80-metre long retaining wall behind the Kiwi
Sock Company site located at 79 Hovding Street, Norsewood. The purpose of the
retaining wall is to demarcate an adjoining ecology area, which is being
developed as the “WopWops Wetland”.
The WopWops
Wetland is open to the public as an historic, artistic, ecological and
educational activity. The retaining wall will landscape the park, which is
being set up to encourage eco-tourists to Norsewood. The KuiKui Charitable
Trust runs the park and has an educational emphasis on the endangered longfin
eel and the One Plan objective to clean up waterways.
The proposed
retaining wall involves the deposit of up to 500m³ of metal. Resource
consent is required because the volume of fill proposed exceeds the permitted
environmental standard (100m³) in the District Plan. The application fee
is $660.00. If the application is notified and/or requires a hearing then
associated fees will be incurred.
3. Benefits
of Agreeing to the Request
3.1 The
proposal will contribute to a prosperous economy, great lifestyle and
sustainable environment. Those outcomes are goals that the Council has set to
achieve in the Long Term Plan for 2015-2025. Waiving the resource consent
application and associated fees is consistent with achieving the
Council’s objectives.
4. Significance
Assessment
4.1 The decision recommended in this report is not considered
significant in terms of the Council’s policy on significance and
engagement, and is a matter determined at the discretion of the Council.
|
5. Recommendation
5.1 That
the report from the Planning Manager dated 20 October 2015 concerning a
Request to Waive Resource Consent Fees (as circulated) be received, and
5.2 That
the Council waives the resource consent application and associated fees for
Norsewood Heritage Limited to build a proposed retaining wall located at 79
Hovding Street, Norsewood, thereby acknowledging the historic, artistic,
ecological, and educational benefits of the project it is associated with.
|
Attachments
Nil.
|
Date
|
:
|
22 October 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Craig Lunn
Planning
Manager
|
|
Subject
|
:
|
Planning
Matters Determined Under Delegated Authority
|
|
Item No
|
:
|
10.7
|
1. Resource
Management
1.1 The Chief Executive has granted the following resource consents
under delegated authority:
2. Subdivision Applications
Pursuant to
Sections 104, 104A and 104B of the Resource Management Act 1991, the following
subdivision consents have been granted:
|
2.1
|
201.2015.34.1
|
D. & R. Jenkins - 229
Pahiatua-Mangahao Road, Pahiatua
|
Consent to subdivide Section 2 Survey Office Plan 462958 (CFR 665484) into two allotments
Pursuant to
Section 113 of the Resource Management Act 1991, consent was granted for the
following reasons:
· The environmental effects of the proposal will be no more than
minor, subject to the recommended conditions of consent.
· Granting consent will be consistent with the relevant objectives,
policies, and area characteristics of the Operative Tararua District Plan and
the relevant provisions of the Part II of the Resource Management Act 1991.
Pursuant to
Sections 108 and 220 of the Resource Management Act 1991, consent was granted
subject to the following conditions:
1. That
the proposed subdivision shall proceed in general accordance with the
application received by Council on 3 August 2015, 14 August 2015 and 28 August
2015 including the subdivision plan drawn by Kevin O’Connor &
Associates Limited dated “30/06/2015” reference “Job No.
215091” and held on Council file 201-2015-34-1, except as required by the
following conditions.
2. That
Lot 2 hereon and Mangatainoka 2BH2E2 (residue CFR 665484) be held in one
Certificate Freehold Register. See LINZ reference: 1311281
3. That this consent will lapse if not given effect to
within 5 years from the date of commencement, under Section 125 of the Resource
Management Act 1991.
Advice Notes:
a. Pursuant to Section 357 of the Resource Management
Act 1991, if you disagree with this decision or any of the conditions of
consent, you may lodge an objection in writing to the Tararua District
Council. The objection must be received within 15 working days of the
receipt of this written decision.
b. On the development of Lot 2, please contact the Area
Supervisor at Tararua Alliance (06 374 5341) regarding vehicle crossing
construction standards.
|
2.2
|
201.2015.37.1
|
Tararua
District Council – Cnr Swinburn & High Street, Dannevirke
|
Consent to
subdivide Part Lot 1 DP 8379 (CFR HBC3/1329) and Lot 1 DP 12619 (CFR HBE3/19)
into two allotments
Pursuant to
Section 113 of the Resource Management Act 1991, consent was granted for the
following reasons:
· The environmental effects of the proposal will be no more than
minor, subject to the recommended conditions of consent.
· Granting consent will be consistent with the relevant objectives,
policies, and area characteristics of the Operative Tararua District Plan and
the relevant provisions of the Part II of the Resource Management Act 1991.
Pursuant to
Sections 108 and 220 of the Resource Management Act 1991, consent was granted
subject to the following conditions:
1. That
the proposed subdivision shall proceed in general accordance with the
application received by Council on 8 September 2015, including the subdivision
plans drawn by C G Bone dated “28/8/2015”, and held on Council file
201.2015.37.1, except as required by the following conditions.
2. That this consent will lapse if not
given effect to within 5 years from the date of commencement, under Section 125
of the Resource Management Act 1991.
Advice Notes:
a. Pursuant to Section 357 of the
Resource Management Act 1991, if you disagree with this decision or any of the
conditions of consent, you may lodge an objection in writing to the Tararua
District Council. The objection must be received within 15 working days
of the receipt of this written decision.
b. Parcels of land subject to this
subdivision have been identified to have had an activity described on the
Hazardous Activity and Industries List undertaken on it. In the event the use
of the land is to change, Resource Consent may be required under the Resource
Management (National Environmental Standard for Assessing and Managing
Contaminants in Soil to Protect Human Health) Regulations 2011. Please contact
the Planning Department on (06) 374 4080 for more information.
3. Land
Use Applications
Pursuant to
Sections 104, 104A and 104B of the Resource Management Act 1991, the following
land use consents have been granted:
|
3.1
|
202.2015.30.1
|
Higgins
Contractors Ltd – 124 Tamaki River Road, Dannevirke
|
Consent to extract up to
20,000m³ of metal from the site over a 10-month period for use at the
State Highway 2 realignment works at Otamaraho. The proposed works will operate
between 7am to 6pm, Monday to Saturday. Extraction will involve stripping and
stockpiling topsoil, excavating metals from the land and loading onto trucks
for transport off-site. Rehabilitation will involve contouring, distributing
topsoil and grassing.
Pursuant to
Section 113 of the Resource Management Act 1991, consent was granted for the
following reasons:
· Subject to the imposition of conditions, the activity will have
minor actual or potential adverse effects on the environment.
· The proposal is not contrary to any relevant objectives or policies.
· The proposal is consistent with Part II of the Resource Management
Act 1991.
Pursuant to
Section 108 of the Resource Management Act 1991, consent was granted subject to
the following conditions:
1. The
development shall proceed in general accordance with the plans and information
submitted with the application on 22 July 2015 and further information received
on 7 August 2015 and 7 September 2015, except where another condition of this
consent must be complied with. This information is held on Council file
202.2015.30.1.
2. The
consent holder shall be responsible for all operations related to the exercise
of this resource consent, and must ensure employees and contractors are made
aware of the conditions of this resource consent and ensure compliance with
those conditions.
3. The
consent holder shall ensure that noise from activities authorised by this
consent does not exceed the following noise limits:
• 7.00
am - 7.00 pm daily 55 dBLAeq(15 min)
• 7.00
pm - 7.00 am daily 45 dBLAeq(15 min) and 75 dBLAFmax
All
noise shall be measured in accordance with NZ6801:2008 and assessed in
accordance with NZS6802:2008.
4. The
consent holder shall ensure that any dust generated through the exercise of
this consent does not cause nuisance beyond the boundary of the site.
5. Prior
to the commencement of works, the consent holder shall form the existing
vehicle crossing as per the application and requirements of the Area Supervisor
at Tararua Alliance. Please refer to advice note b. for additional comments.
6. Within
10 working days of completion of the works, the consent holder shall provide in
writing to the Tararua District Council Planning Manager outlining that the
rehabilitation works have been undertaken in accordance with the application
reference 202.2015.30.1.
7. If
any archaeological site, taonga or koiwi is discovered during the works
authorised by this consent, the consent holder shall immediately cease work at
the affected site. The consent holder shall notify Ngati Kahungunu Iwi
Incorporated and Rangitane o Tamaki Nui a Rua, Heritage New Zealand, the
Tararua District Council Planning Manager, and in the case of koiwi, the
Police, and shall not recommence works in the area of the discovery until the
relevant Heritage New Zealand and Kahungunu Iwi Incorporated and Rangitane o
Tamaki Nui a Rua approvals to damage, destroy or modify such sites have been
obtained and the Tararua District Council Planning Manager has given
authorisation to recommence the activities. Please refer to advice note d. for
additional comments.
8. If this consent is not given effect
to within a period of 5 years from the date of its commencement it shall lapse
under Section 125 of the Resource Management Act 1991.
Advice Notes:
a. Pursuant to Section 357 of the
Resource Management Act 1991, if you disagree with this decision or any of the
conditions of consent, you may lodge an objection in writing to the Tararua
District Council. The objection must be received within 15 working days
of the receipt of this written decision.
b. Prior to the commencement of works,
please contact the Area Supervisor at Tararua Alliance (06 374 5341) regarding
your vehicle crossing construction requirements.
c. Prior to the commencement of
works, please contact the Performance Manager at Tararua Alliance (06 374 5341)
regarding your Traffic Management Plan. Traffic movements may not commence
until the Traffic Management Plan has been approved.
d. The Historic Places Act 1993 (HPA)
provides for the identification, protection, preservation and conservation of
the historic and cultural heritage of New Zealand. Under Section 2 of the HPA,
an archaeological site is defined as a place associated with pre-1900 human
activity where there may be evidence relating to the history of New Zealand.
Section 10 directs that an authority is required from Heritage New Zealand if
there is "reasonable cause" to suspect an archaeological site
(recorded or unrecorded) may be modified, damaged or destroyed in the course of
any activity. An authority is required for such work whether or not the land on
which an archaeological site may be designated, or a resource or building
consent has been granted, or the activity is permitted in a regional or
district plan. Evidence of archaeological sites may include oven stones,
charcoal, shells, ditches, banks, pits, terraces, stonewalls, building
foundations, artefacts of Maori and European origin, or burials.
|
3.2
|
202.2015.36.1
|
Davis Property Developments Ltd
– 17 Burns Street, Dannevirke
|
Consent to cover
an existing 36m² deck with timber frame and clear light roof that will
exceed the permitted standard for projections over outdoor living courts.
Pursuant to
Section 113 of the Resource Management Act 1991, consent was granted for the
following reasons:
· Subject to the imposition of conditions, the activity will have
minor actual or potential adverse effects on the environment.
· The proposal is not contrary to any relevant objectives or policies.
· The proposal is consistent with Part II of the Resource Management
Act 1991.
Pursuant to
Section 108 of the Resource Management Act 1991, consent was granted subject to
the following conditions:
1. The development shall proceed in
general accordance with the plans and information submitted with the
application on 13 August 2015, except where another condition of this consent
must be complied with. This information is held on Council file 202.2015.36.1.
2. If this consent is not given effect
to within a period of 5 years from the date of its commencement it shall lapse
under Section 125 of the Resource Management Act 1991.
Advice Notes:
a. Pursuant to Section 357 of the
Resource Management Act 1991, if you disagree with this decision or any of the
conditions of consent, you may lodge an objection in writing to the Tararua
District Council. The objection must be received within 15 working days
of the receipt of this written decision.
4. Variation
to Consent Conditions
Pursuant to
Section 127 of the Resource Management Act 1991, the following consent
conditions have been changed:
|
4.1
|
202.2011.59.2
|
Genesis
Energy Ltd – Castle Hill Wind Farm, Southern Tararua and Northern
Masterton.
|
Consent to vary
conditions 69 and 74 of schedule one of land use resource consent 202.2011.59.1
for the Castle Hill Wind Farm (CHWF). The variation requires Pre-Construction
Lizard Surveys and Cultural Health Monitoring Plan documentation be provided at
least 18 months prior to the commencement of construction. The original
conditions required this documentation be provided at least one year following
commencement of consent.
Pursuant to
Section 113 of the Resource Management Act 1991, consent was granted for the
following reasons:
· The variation will have less than minor actual or potential adverse
effects on the environment; and
· The variation is consistent with the relevant objectives and
policies.
· The variation is consistent with the purpose and principles of the
Resource Management Act 1991.
Pursuant to
Section 127 of the Resource Management Act 1991, consent was granted to replace
conditions 69 and 74 with the following conditions:
Condition 69: The
survey methodologies and reporting mechanisms for the Pre-construction Lizard
Surveys shall be submitted to the regional councils for approval at least 18
months prior to the commencement of any construction. Construction activities
must not commence until written certification has been obtained.
Condition 74: The
consent holder shall submit a Cultural Health Monitoring Plan (CHMP) to all
councils for approval at least 18 months prior to any construction commencing,
or within such longer time as may be approved by the [relevant Councils].
Cultural health monitoring shall be undertaken in accordance with the approved
CHMP.
The CHMP shall
be developed following consultation with Kahungunu ki Tamaki Nui a Rua, Ngati
Kahungunu ki Wairarapa, Rangitāne o Tamaki nui a Rua and Rangitāne o
Wairarapa and shall include, but not be limited to, the following
considerations:
· Plan purpose and
objectives;
· Roles,
responsibilities and contact details of key personnel involved in the
implementation of the management plan;
· Details of works
areas within catchments to be monitored and rationale for selecting chosen
monitoring locations;
· The cultural health
indicators that are to be monitored;
· Details of
monitoring locations, including plans clearly illustrating these;
· The monitoring
techniques and methods to be used;
· Data collection,
recording and reporting procedures;
· The duration and
frequency of monitoring;
· The term of the plan and review procedures.
The CHMP shall
be based on the document titled “Cultural Health Index for Streams and
Waterways, 2006”, prepared for the Ministry for the Environment by Gail
Tipa and Laurel Teirney.
A suitably
qualified and experienced person shall undertake monitoring.
Notwithstanding
the duration and frequency to be defined above, baseline monitoring of the
identified cultural health indicators as specified in the approved CHMP shall
commence at least 12 months prior to construction commencing.
Monitoring
locations shall include as a minimum the Te Hoe Stream, Tiraumea River, Taueru
River and Whareama River.
5. Notices
of Requirement
Pursuant to
Section 181 of the Resource Management Act 1991, the following alterations to
existing designations have been determined:
|
5.1
|
209.2015.14.1
|
Powerco Limited – Pongaroa
Substation, Route 52, Pongaroa
|
Agreement to the notice of requirement by Powerco Limited to alter the dimensions of the existing Pongaroa Substation
designation. The designated area was increased by 597m². The alteration
was made to enable the following improvement works:
· Altering the
boundary to match the recent proposed subdivision boundary
· Installing a new
5MVA transformer 3.5metre in height and grey unpainted steel
· Installing a new
portacom switchroom ( 6.0m(l) x 3.6m(w)x3.4m(h)) housing a 4 x 11kV switchboard
· Installing a new oil
containment 300mm bund around the transformer
· Remove the existing
transformer and old pole mounted reclosers during construction
· Installation of
associated cabling and earthing grid
· Concrete pad and
foundations
· Erection of stock
proof fencing on the site boundary and new 2.4 metre security fence erected 1
metre within the boundary
· New vehicle crossing on the southern side of the site
|
6. Recommendation
6.1 That the report from the Planning Manager dated 22 October 2015
concerning Planning Matters Determined Under Delegated Authority (as
circulated) be received and the contents are noted.
|
Attachments
Nil.
|
Date
|
:
|
22 October 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Clayton Locke
Liquor
Licensing Officer
|
|
Subject
|
:
|
Liquor
Licensing Matters Determined Under Delegated Authority
|
|
Item No
|
:
|
10.8
|
1. Reason
for the Report
1.1 To
advise the Council of decisions made under delegated authority regarding
liquor-licensing applications.
2. Renewal
of Manager’s Certificates
2.1 Under
Section 224 of the Sale and Supply of Alcohol Act 2012, the following have made
application for the renewal of their Manager’s Certificate.
2.2 Reports
have been obtained from the Police and the Liquor Licensing Inspector, neither
of whom have raised any matters in opposition to the application.
2.3
In such a situation, Section 228 requires the Agency to renew the certificates
on the conditions presently attached to them for a further period of three
years.
2.4 The
following renewal applications have been made, no objections have been received
nor have any matters in opposition to the renewals been raised in the reports
filed.
|
Managers Certificate - Renewal of Manager Certificate
|
|
License / Cert No
|
Premises
|
Applicant
|
Issue Date
|
Expiry Date
|
|
401.2014.00005134.001
|
Club
Hotel
|
Ms P Edwards
|
14 Sep 2015
|
11 Aug 2018
|
3. Renewal
of On, Off and Club Licences
3.1 Section
127 of the Sale and Supply of Alcohol Act 2012 provides that the holder of an
On, Off or Club Licence may apply to the District Licensing Agency for the
renewal of the licence.
|
No New Manager
Applications have been received
|
4. New
Certificates
4.1 Under
Section 219 of the Sale and Supply of Alcohol Act 2012, the following have made
application for a Manager Certificate.
4.2 Reports have been obtained from the Police and the Liquor Licensing
Inspector, neither of whom have raised any matters in opposition to the
application.
4.3 In such a situation, Section 223 requires the Agency to issue the
certificate for a period of one year.
|
Managers Certificate - New Manager Certificate
|
|
License / Cert No
|
Premises
|
Applicant
|
Issue Date
|
Expiry Date
|
|
401.2015.00005159.001
|
Makuri Country Club
|
Mr J W Blathwayt
|
14 Sep 2015
|
14 Sep 2015
|
|
401.2015.00005160.001
|
Makuri Country Club
|
Mr A C Poulton
|
14 Sep 2015
|
14 Sep 2016
|
|
401.2015.00005161.001
|
Bottle 'O - Pahiatua
|
Ms J Riki
|
14 Sep 2015
|
14 Sep 2016
|
|
401.2015.00005162.001
|
Lindauer Cafe and Restaurant
|
Mr D Harding
|
14 Sep 2015
|
14 Sep 2016
|
|
401.2015.00005152.001
|
Mangatera Hotel
|
Mr J P Molloy
|
14 Sep 2015
|
14 Sep 2016
|
|
401.2015.00005158.001
|
Pongaroa Hotel
|
Ms A M Hill
|
14 Sep 2015
|
14 Sep 2016
|
5. New
On, Off and Club Licences
5.1 Section 100 of the Sale and Supply of Alcohol Act 2012 provides that
a person, company, chartered club, or such like as provided for under the Act
may apply to the District Licensing Agency for the issue of an On, Off or Club licence.
5.2 The
Act requires the applicant to publicly notify the application twice.
5.3 Reports
on the application are obtained from the following:
· Police,
Licensing Inspector and MidCentral Health
· New Zealand Fire Service (all applications that trigger the required
level for reporting)
5.4 If
no objections are filed, and no report filed raises any matter in opposition to
the application, the District Licensing Agency is to issue the licence for a period
of one year with conditions attached to it.
5.5 The
following renewal applications have been made, no objections have been received
nor have any matters in opposition to the application been raised in the
reports filed.
|
On Licence - New On Licence
|
|
License / Cert No
|
Premises
|
Applicant
|
Issue Date
|
Expiry Date
|
|
400.2015.00005437.001
|
Red
Chillies
|
Nepnz
Ltd
|
15 Sep 2015
|
15 Sep 2016
|
6. Special
Licences
6.1 Under
Section 22 of the Sale and Supply of Alcohol Act 2012, the following have made
application for Special Licences for the occasions detailed.
6.2 Reports
have been obtained from the Police and the Liquor Licensing Inspector, neither
of whom have raised any matters in opposition to the application.
6.3 In
considering each application, the Licensing Agency must have regard to the
following matters:
· The nature of the particular occasion
· The suitability of the applicant
· The days on which and the hours during which the applicant proposes
to sell liquor
· The steps proposed to be taken to ensure that prohibited persons are
not served
· The applicant’s proposals relating to the sale and supply of
non-alcoholic refreshments and food
· The reports from the Police and the Liquor Licensing Inspector
6.4 The
following applications are not contrary to the objects of the Act and take into
account the above criteria.
|
Special Licence - Special Licence
|
|
License / Cert No
|
Premises
|
Applicant
|
Issue Date
|
Expiry Date
|
|
400.2015.00005455.001
|
Dannevirke Town Hall
|
Sport Manawatu
|
16 Sep 2015
|
16 Oct 2015
|
|
400.2015.00005457.001
|
Tararua Club
|
Tararua Club Inc
|
16 Sep 2015
|
17 Oct 2015
|
|
400.2015.00005456.001
|
Dannevirke Tennis Club
|
Dannevirke Tennis Club
|
16 Sep 2015
|
17 Dec 2015
|
6.5 Under
Section 22 of the Sale and Supply of Alcohol Act 2012, the applications for
Special Licences are approved subject to the following conditions:
· At all times when liquor is available for sale, a reasonable range
of non-alcoholic refreshments and food is to be available for consumption on
the premises at all times while liquor is being sold.
7. Temporary
Authority
7.1 Section
136 of the Sale and Supply of Alcohol Act 2012 permits the Licensing Agency to
make orders authorising applicants to carry on the sale and supply of liquor
for up to three months in respect of a premise for which existing licences
exist. The Licensing Agency may hear and determine orders ex parte, or
hold a public hearing.
|
No Temporary Authority Applications have been
received
|
|
8. Recommendation
8.1 That
the report from the Liquor Licensing Officer dated 22 October 2015 concerning
Liquor Licensing Matters Determined Under Delegated Authority (as circulated)
be received and the contents are noted.
|
Attachments
Nil.
|
Date
|
:
|
22 October 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Blair King
Chief
Executive
|
|
Subject
|
:
|
Staff
Report to October Council Meeting
|
|
Item No
|
:
|
10.9
|
1. Reason
for the Report
This
report is to update Councillors on key projects and items of interest for the
period from 23 September 2015 to 21 October 2015.
Key Points
2. Woodville Impounded Supply
We have engaged Opus
Consultants to use a drone fitted with LIDAR capable surveying equipment to
gain the topographical data upstream and downstream of the current impounded
supply. This will be our first use of such a drone for surveying, and the
cost is marginally below that of ground-based, but has an advantage of
including video. Depending on the success, we are likely to consider this
drone for other survey work across the Assets team.
This work is needed to
confirm the scope of the detailed design required for building consent
purposes.
3. Project Delivery Control Systems
Following Councillor
feedback when this spreadsheet was tabled in the September workshop, staff are
separating the budget column into “forecast cost to complete” (for
the overall project or stage as relevant), and budget. This spreadsheet
will be the key plank supporting Council’s Audit and Risk internal
control system.
4. Building Control Officers obtain Diplomas
All three Building
Officers successfully passed their National Diplomas in Building Surveying this
month. These diplomas are one of the requirements imposed on councils
under amendments to the Building Act, and required attendance at block courses
plus evidence of on-the-job learning. The Building Team Leader scored
excellent in the accreditation test, which highlights the calibre of staff
Council has.
5. Woodville
i-SITE and Library Upgrade
Specialist
Earthquake Engineering firm – Beca, are progressing the detailed design
that uses the concept plans developed in conjunction with the Woodville Upgrade
Residents Group. Heather Taylor and Peter Wimsett met with the engineer
involved in mid-October to clarify space and layout requirements. There
is still an intention to have a 24-hour toilet accessible from the bus-stop
side of the building as part of this building development. Once Beca has
completed their detailed costings, this will be reported back to Council for
consideration, likely to be the December meeting.
6. Earthquake
Prone Legislation
I
attended the first day of a two-day invitee only workshop with LGNZ and MBIE
(Ministry of Building Employment and Innovation) to refine the scope of the
proposed Building Act amendments on Earthquake Prone buildings. Significant
progress has been made through this and previous workshops to better align
costs for Earthquake Prone identification and remediation, with expected
benefits. For example, previously it was councils that were expected to
analyse all potential buildings, now that cost obligation is on the building
owners. Similarly, experience with timber buildings resilience means less
of these are included in the scope of the proposed amendments.
The
new Act is unlikely to come into force until early 2017.
Activity Reports
Tararua Alliance
7. Executive
Summary
The
focus in September has been continuing the work associated with the emergency
event in late June and moving into the early rehabilitation sites within the
district. The majority of the emergency clean-up work is complete and
work is underway on the larger project work.
This
season’s re-seal sites have been confirmed and the sealing chip has been
stockpiled. The reseal crews are programmed to start in late October on
the network. Being able to undertake the reseal sites early this year is
a direct result of focussing on the pre-reseal repairs last season and the
Alliance has now achieved a year in advance on the reseal programme. Work
will also begin on the pre-reseal repairs for 2016/2017 over the next few
months. This enables the right work to be completed at the right time of
the year, improving quality and reducing potential rework costs.
With
the improved weather, work is now ramping up again on the Saddle Road project. Funding
has been approved by the NZ Transport Agency for a second set of sites
estimated at approximately $3.4m and this will form stage 2 of the overall
project. The team is currently reviewing the design and estimates for
this work.
The
planning team has been busy finalising testing and designs for this year’s
rehabilitation projects and aligning these to the Tararua District Council and
NZ Transport Agency’s approved budgets. The majority of the
rehabilitation programme has been confirmed and designs have been completed.
The
tracking of the Target Cost versus Actual Costs is now underway. There
have been some teething issues with coding but this is expected to improve over
the coming months. The Target Cost versus Actual Cost will become the
primary tool that the Alliance uses to measure financial achievements and
success.
The
Performance Framework is now fully integrated into the Tararua Alliance and the
team is measuring all inputs and outputs within the Alliance and reporting upon
results. The focus is on improved planning and integrated asset
management.
Safety
continues to be a focus and the team has very good processes and procedures in
place. This has been a highlight in the Alliance and the team have
created a real Zero Harm culture in the field.
8. Planning
Work
has continued with completing check sheets to evaluate Target Cost Estimates
versus Actual Expenditure. This tool has been developed to monitor
monthly expenditure against predicted expenditure, as well as monitoring
individual unit item estimates to determine actual productivities and efficiencies
of the physical work crews.
Preparation
has also continued with developing schedules for the pavement rehabilitation
sites for the 2015/2016 season. Three sites have already been handed over
to the Delivery team to undertake construction.
A
workshop held by NZ Transport Agency was attended by the Planning team to
discuss preparation for the One Network Road Classification (ONRC). Topics
discussed at the workshop included:
· Discussion on service level performance
measures
· Future reporting procedures
· Council and community awareness of the ONRC
There
is still uncertainty amongst local authorities around setting
Performance/Service Levels for each Road Category. Further workshops are
being planned over the next 12 months and the team is also attending the
Business Case approach workshop in mid-October so that the Alliance can start
progressing towards this new requirement. Basically, the Business Case
approach will be used for future funding justification.
Additionally
discussed was Council and community awareness to the implementation of ONRC. As
the process is further identified, the Alliance will undertake workshops with
Councillors to advise them of the process and how best we can involve the
community in any changes to levels of service and funding.
The
Alliance is currently undertaking a footpath and kerb and channel all faults
inspection to evaluate the condition of these assets. This data will form
the basis of the forward work programme for these assets over the next 10 years.
The Alliance will also undertake another inspection on these assets in 12
months time to compare changes in condition and trend analysis.
The
Hawkeye survey has been delayed and is now programmed to begin in November. This
will not affect the planning of works, as our forward works programme is
already in place for 2016/17. The information derived from this survey
will however formulate the basis for the following year’s forward works programmes.
8.1 2014/2015
Pavement Rehabilitation Sites
2014/15 Sites
to Complete
|
Road
|
Chainage
|
% complete
|
|
Valley Rd
|
6326 – 6851
|
80%
|
8.2 2015/2016
Pavement Rehabilitation Sites
2015/16 Priority Sites
|
Road
|
Chainage
|
% complete
|
|
Route 52 - 052-109
|
3788 - 4376
|
|
|
Route 52 - 052-109
|
8297 - 8525
|
15%
|
|
Ormondville
– Te Uri Road
|
11323 - 11653
|
|
|
Pahiatua
– Pongaroa Road
|
36864 - 37782
|
|
|
Tourere Road
|
2633 - 2853
|
|
|
Weber Road
|
28173 - 28500
|
|
|
Pahiatua
Track Road
|
2265 - 2534
|
|
Work
has now commenced on this season’s pavement rehabilitation sites with crews
working on Valley Road and Route 52. The stabilising crews are booked in
for November to undertake the stabilised sites for this year’s
rehabilitation projects.
9. Delivery
9.1 General
Maintenance
Work
has continued with 19 new signs and poles being upgraded, repaired or replaced,
and 100 roadside marker pegs have been installed across the network. This is
part of our general ongoing maintenance programme, along with sight rails that
are being repaired and replaced as required.
Potholes
are being attended to as required on the sealed pavement. There has been
a minor increase in unsealed potholes due to recent rain; these are also being
attended to as required.
Programmed
routine drainage work and high shoulder removal has been undertaken on the
following road:
9.2 Sealed
Pavement Maintenance
The
2015/16 pre-reseal repairs have been identified and programmed for completion. Our
crews have completed 95% of these repairs, and all drainage repairs have been
completed for the season. Drainage work on the 2016/2017 pre-reseal
repairs has commenced, and pavement repairs will start as soon as the remainder
of the 2015/2016 repairs are completed.
9.3 Unsealed
Pavement Maintenance
Work
has continued with grading and maintenance metalling throughout the district. The
Alliance is beginning to see the benefits of the grading system and process now
reducing the frequencies on parts of the network. Some of the roads
completed in September included the following:
|
· Makairo Track Road
· Tawera Road
· Tamaki East Road
· Swinburn Street
|
·
Manuhara Road
·
Buckland Road
·
Coppermine Road
·
Johnson Road
|
9.4 Rural
Mowing
Alliance
sub-contractor (Hopkins Mowing) has started on the annual mowing programme for
2015/2016. They have commenced work in the Norsewood area and will work from
there around the network. All work is programmed and managed through a
weekly update with the area supervisors.
9.5 Emergency
Works
Due
to heavy rain in September, we have identified numerous sites across the
district that have been affected by slips, dropouts, heavy scour, loss of metal
on unsealed roads, and blocked culverts that require drainage reinstatement. All
work is being identified and programmed. The majority of the operations work done
throughout the last month has been repairing flood damage sites.
All
of the flood damage sites have now been identified and scheduled.
All
sites below require further work; they are safe and have the appropriate TMP in
place to manage the current conditions:
|
· Kopikopiko Road
· Tararua Road
· Range Road
· Route 52, 121 section
· Rimu Road
|
·
Pahiatua Pongoroa Road
·
Route 52, 93 section
·
Ormondville Te Uri Road
·
Tuturewa Road
·
River Road
|
River Road - dropout caused in the
Huia Road - heavy
scour caused by blocked
September rain event
culvert, water
running across the road.
.
Castlehill Road realignment, sealing
completion.
9.6 Urban
Construction / Maintenance
The
Alliance has been continuing regular clearance of litter bins in Dannevirke as
well as routine cleaning of all main streets. Where possible, mechanical
street cleaners are being used to both clean kerb and channel as well as
regular sump cleaning. The litter bins in Woodville, Pahiatua and Eketahuna are
being emptied by our subcontractors, Brees Property Maintenance and
Wilson’s Garden Services.
Urban
crews have completed pre-reseal areas, lifting fire hydrants and manholes. Work
continues on reinstatement work as required for the assets team. Footpath
and road repairs have been undertaken on the corner of McLean and Station
Streets.
The
installation of new LED lighting in Dannevirke is progressing down the main
street.
New
kerb and channel has been poured outside the recycling centre in Pahiatua.
Work
has commenced on the 2016/2017 pre-reseal repairs, and is programmed to remove
the flagpole in the centre island on the main street in Pahiatua.
McLean Street Corner Upgrade
LED
Light Installation
9.7 Pavement
Rehabilitations
Physical
work earthworks, drainage and pavement have commenced on the 2015/16 rehab
sites. All work has been scheduled and programmed and the first three
sites are due for completion by 20 November 2015.
Drainage
crews have started work on Route 052-109 (8297 – 8525) and are currently
working on a shoulder bench and fill activity.
The
150mm overlay on Valley Rd (6236 – 6851) is nearing completion. All
the aggregate has been laid. The site is scheduled for sealing on Thursday
15 October.
Handover
meetings (planning stage to construction) for Pahiatua – Pongaroa Road
took place on Tuesday 13th October, with physical works planned to
commence by the end of the week.
Pavement
investigation is continuing for the Pahiatua Track site. Test pit samples
are currently in the lab being tested first for grading then, depending on the
results, they will be tested for potential stabilising. Benkelman beam
testing is also complete. The results indicate that the existing pavement
is performing well.
For
the remaining priority sites, these are in the final stages of design and
should be complete by the end of the month.
Route 052-109 bench and fill
Route
052-109 sight benching
Valley
Road (6326 – 6851)
Valley
Road overlay
Valley
Road overlay
9.8 Saddle
Road Upgrade – October 2015
The
recent good weather has allowed work on the Saddle Rd Upgrade project to
progress well.
Both
of the new cantilevered timber retaining walls have been completed at the
bottom of the hill on the Ashhurst side (Site 7). Due to the better soil
foundation conditions and the design height on reaching 1.8m, we did not need
to use tie back anchors. This saved a significant amount of cost as well
as reducing the installation time by more than half. The pavement crew is
now on site, and have been digging out the old pavement at each end of the new
alignment so that the new pavement will match into the existing levels.
Stringfellow’s
also have another team working on Site 3, near Cook Road. Earthworks are
progressing well, and shoulders are being prepared for widening. The old
pavement is also being undercut to match the new design level. We have been
working closely with Chorus, Scanpower and Meridian, who are all taking
advantage of the construction by relocating underground services in conjunction
with the project.
9.9 Assets &
Utility Design
Wilson
Lane Eketahuna
Sealing
has been completed.
Manhole
installs – Eketahuna
All
programmed manholes for the relining team have been completed, with the
inclusion of an extra manhole installed on SH2. This was due to a bend and
dropped section being unsuitable for relining. Dave Watson is considering
whether one more manhole needs replacing on Newman Road, and any extra
haunching repairs.
Woodville
Manhole Relining Programme
The
Alliance has commenced the Woodville manhole installation, with 3 manholes in
McLean St being installed on the week of the 28th September.
Pahiatua
Recycling Centre
All drainage and watermain
works have been completed. Due to the amount of ground water present on site,
extra sub soil drainage will be laid.
Crewe
St, Pahiatua - Watermain Link
The
Alliance has completed the new 100mm diameter watermain approximately 155 m
long, linking the existing watermains in both Tararua and Tui Streets. This
also includes the installation of a new fire hydrant half way along Crewe St.
The main has been both pressure tested and disinfected. We are programming to
connect and liven this main up on the week of the 5th October.
London, Dublin and Denmark
Streets all have wastewater and water renewals programmed. These renewals will
be programmed around the water treatment upgrade works at the Dannevirke plant.
Extent of works currently being determined.
10. Performance
10.1 Traffic
Management Plans & Carriageway Access Requests
Minimal
Traffic Management Audits were undertaken in September, however the results
have been encouraging with all sites compliant.
The
Performance Manager also audited several other sites managed by other
contractors with one site non-compliant.
Twenty
traffic management plan applications were received and approved over the month
of September.
Twenty
two carriageway access request applications were received and approved during
the month.
The
Alliance has initiated a Service Authority meeting to discuss Forward Works
Programmes with utility providers. There was an excellent turnout with 23
contractors attending from a wide range of contractors to utility asset owners.
Discussed at this meeting was the Alliance Forward Works Programme from the
Alliance planning team, and the NZTA reseal programme. Also on the agenda
was the proposed local CAR conditions, which we are working through
implementing with all service providers.
Formal
traffic management audits are being undertaken to measure the standard of
traffic management within the Tararua District. This will be ongoing to
lift the compliance level with only one non-Alliance site not complying this
month.
Safety
behaviour observations are carried out throughout the Tararua District on
Alliance work sites. Audits will continue on these work sites, focusing
on improving health and safety, with the new legislation coming in to effect
early next year.
10.2 Customer
Feedback Surveys
Over
the last month the Alliance has undertaken a minimum of 10% customer
satisfaction survey’s. The results from this show there has been an
improvement in the response, satisfaction and communications to CRMs from the
Alliance.
Tararua
Alliance has completed 100% of the CRMs within the five days to meet the KPIs.
Out
of the total received, 96 were roading-related, 3 were stormwater related, and
one water related.
CRMs
completed to meet the target five days is improving, with this being actively
monitored.
CRM
completion times are continually being monitored on a weekly basis to improve
and meet the target completion time of five days. Over the last few months
there has been a strong focus to meet the KPIs in this area.
The
Alliance is continually monitoring the open CRMs to meet the goal of having in
excess of 95% of all CRMs closed by the end of each month.
Assets Group
11. Executive Summary
The
capital works programme is progressing. The Dannevirke water treatment
upgrade project remains in the planning phase, the Dannevirke public toilets
are in the consenting phase, the Pahiatua Town Hall toilet upgrade is nearing
completion and the Pahiatua wastewater plant has been
commissioned.
The
number one pond in Dannevirke has been drained and the sludge removal
commenced. The remaining ponds and the treatment plant are satisfying the
town’s sewage needs without any issues at this time. The treatment
for the whales that have appeared in the liner in the Woodville pond is not
going to be straight forward and will involve unbudgeted expenditure on behalf
of Council. The reason for this is that the ground water level underneath
the pond is forcing the methane gas up, which is causing these whales to appear
above the water and therefore not allowing the gas to disperse out of the vents
on the outer edge of the pond lining. Any impact on the overall capital
budget will be reported to Council in November but it is estimated that the
cost of fixing the problem is about $50,000.
The
relining of the Eketahuna waste water pipes has been completed. The
Tararua Alliance is continuing in the town with pipe replacements.
The
Pahiatua recycling centre rebuild project is nearing completion. A major
determinant of the completion date will now be the weather as the inside work
is largely complete, but the car parking and hardstand areas still need to be
laid. Council officers are progressing the preparation of consent to subdivide
the balance of the land to enable sale in the future.
The unseasonably
cold and stormy October has caused delays with the parks and reserves garden
renovation programme. The large garden replant in the Upper Domain was
completed, however the weed spraying has been delayed. Replanting of the
bare patches in the Woodville Town Centre gardens is due to commence next week,
assuming all the plants arrive on time.
The consultation
process regarding the future development of Fountaine Square is continuing with
a very informative meeting being held on 15 October with four key stakeholder
groups. The location of the new barbecue was agreed with these stakeholders, as
it does not impact on other plans for the site. It is intended that the
Lions will install this barbecue, on behalf of Woodville Districts’
Vision by Christmas, assuming that the power source and the ongoing cleaning
and maintenance considerations are agreed upon.
The
two portable cabins at the Dannevirke Camping Ground are in place and have
already had some rental nights. The Lions Club recently provided the labour to
install a covered deck off the utilities block. This is a real asset to
the site. A meeting was held with members of Woodville Districts’
Vision regarding the development of the camping ground. It has been
agreed that the focus should be on providing better drainage across the site
and all weather campervan sites, each with their own power supply and water
tap. The next step is to develop a topographical map of the site to determine
the existing variation in levels.
12. Solid Waste
12.1 Pahiatua
Recycling Centre
The building of
the new Pahiatua Recycling Centre is progressing steadily, although the wet
days have held up progress with concreting. The building itself is almost
complete with final touches such as painting etc. and the installation of the
permanent power supply to be completed in the next few days.
The work
remaining to be completed is outside of the building, so this is all weather
reliant. The concrete pad in front of the building to house the glass
bins has been poured with Greatbatch Construction now working on laying the
concrete for the load out area. The Alliance have extended kerb and channel up
the street and are currently working on the carpark internal kerbing.
Higgins are scheduled to start the construction of the carpark on Monday 19 October.
This should take 5-6 days weather permitting.
13. Utilities
13.1. Water
Dannevirke
Treatment Plant
The UV
disinfection units have been ordered. Filtec’s engineers are having
a site visit on Wednesday the 21st of October to clarify the pump
capacity ratios.
Pahiatua
We are waiting for the Pahiatua reservoir
prices from several suppliers.
Pongaroa
The town bulk meters have been fitted to
give us a good indication of usage of the properties within the township.
Akitio
We are having a meeting this week with Hugh
Ramsden of Moanoroa Station on Akitio water upgrade.
13.2 Wastewater
Woodville
Downers have completed 75% of the new
manholes being installed in McLean, Fergusson, Gladstone and Grant Streets.
Eketahuna
The relining work
has been completed. Downers are to replace 236 metres of sewer main
and a new manhole in Alfredton Road, 49 metres to be replaced in Herbert Street
and a new manhole in Newman Road.
Pongaroa
After the earthquake at Pongaroa last week,
we are putting the CCTV camera down some of the sewer mains to ascertain any
damage caused or any alignment problems. Also, we are checking manholes
for any damage.
MfE
Projects - Pahiatua
The plant is now fully functional and we
are continuing with the testing regime. A new aerator to be installed on
the pond.
MfE
Projects – Woodville
We met on site and discussed the whales in
the pond with Viking and it looks like the ground water underneath the pond is
causing the problem. We may have to install two or three drains leading
to a manhole at the lowest point of the pond to be able to pump out the excess
water.
MfE
- Dannevirke
There
are two new aerators to be installed on the No.2 pond.
The No.1 pond has drained and the initial
outlook seems to be promising as to sludge accumulation in the pond. The
sludge seems to be a lot denser, and will dry a lot quicker than the previous
ponds. There is a lot of metal beds through the pond that have no sludge
deposits.
Infiltration
All re-inspections through Woodville and
Pahiatua have been done with a reasonable number of properties now
complying. There are 10 properties in Woodville and five in Pahiatua that
are yet to rectify the illegal connections and these will be passed on to the
Regulatory Services Department to follow up and enforce a Notice to Fix if
necessary.
13.3. Stormwater
Woodville
- Vogel Street
Utilities
and Alliance staff met on site to discuss the issue around the stormwater from
shops in Vogel Street. A letter to the property owners will be going out
this week to advise that Council is going to do a survey on what options are
best suited to remedy any infiltration and drainage problems.
14. Property
14.1 Housing
for the Elderly
Occupancy
83 flats are
presently occupied, there are currently 10 vacant flats, which are:
|
Ballarat
Court, Dannevirke
|
2 flat vacant
|
19, 107 days
|
|
Hovding
Court, Dannevirke
|
4 flats vacant
|
71, 107, 437, 574 days
|
|
Elsinore
Court, Dannevirke
|
2 flats vacant
|
348, 304 days (left vacant in case
Hovding Court tenants need to relocate
|
|
Bengston
St, Eketahuna
|
1 flat vacant
|
186 days
|
Hovding
Court
The three modern flats at Hovding are
tenanted. The four vacant flats at Hovding Court are in the old complex. The
vacant flats at Ballarat and Elsinore Courts remain untenanted at this time, in
case they are needed to relocate any tenants from the old Hovding Court flats,
once the result of the public tender process is known.
The property and 10 older units have been
put on the market. The tenders close with the Solicitor on the 22nd
of October 2015. There has been good interest shown to date.
14.2 Administration
Buildings
The Alliance has now moved out of the old Engineering Building in
Woodville.
14.3 Community
Buildings
Pahiatua
Library
Work is continuing on the toilet refurbishment and the library
alterations. The old radiator heaters have been removed and air
conditioning units will be installed.
14.4 Camping Grounds
Bookings
for the district camping grounds in September 2015 were:
Dannevirke 159
Pahiatua 245
Woodville
19
Eketahuna 282
Dannevirke
The local Lions Club are erecting decking outside the kitchen.
The
two hired cabins have been installed and are working well.
14.5 Parks
and Reserves
Dannevirke
Judo Hall
The
Judo club are to vacate the building by 18 October 2015.
14.6 Cemeteries
Settlers,
Dannevirke
The newly sown area has responded well to
the recent rain.
14.7 Public Toilets
Dannevirke
Domain
The successful tenderer is still waiting
for engineering plans of the foundations for the pre-fabricated walls.
14.8 Grounds
Maintenance Contracts
Grass growth has taken off and the
contractors are flat out trying to keep up. Staff will continue to
monitor the situation.
Strategy
and District Development
15. Infracon
(In Liquidation) Limited
The
liquidators second report on the liquidation of Infracon was issued on 28 September
and is publicly available on the Companies Office website.
Some
key items reported are:
·
The Company’s sale of business and assets
for $7.35m
·
All creditors including unsecured had been fully
paid including any interest
·
This included payments of $5.48m in redundancies
·
No performance bonds were required to be paid
out
·
There remains in excess of $1m in cash, subject
to any final unsecured claims, realisation of further assets/stock sales,
collection of debtors and completion of retention periods.
·
An “in specie” distribution to
shareholders may be used to complete the distribution of the remaining (minor)
assets and liabilities, along with any cash. Shareholders ownership is
66% Tararua District Council and 34% Central Hawkes Bay District Council.
·
Council will be shortly able to consider options
for the receipt of any distributions. As they represent realisation of
investments, any funds received should not be used for operational expenses.
16. Ex-Infracon
Site Reviews
Pattle
Delamore Partners have commenced site reviews for potential contamination at
the Tahoraiti Metal Pit, and the former Infracon Woodville Depot. This is
precautionary work and is being conducted on the basis of the former land use
in respect of hazardous materials that may have been held on these sites.
The review of the Dannevirke Depot is not required as it is now subject to a
sale and purchase agreement to be used for a similar purpose.
17. Tararua
Aquatic Community Trust
The
Trust has leased an area of the Wai Splash building to the Dannevirke Toy
Library and the Toy Library has now moved on-site from the Carnegie building.
Updated
“AMP Viking Wai Splash” signage has been completed in Dannevirke
using sponsorship funding from AMP. One further large lettered painted
sign facing toward the cricket pitch is still to be completed.
18. ICMA
Conference
Peter
Wimsett attended the International Local Government ICMA Conference and was one
of three presenters on Rural Broadband. Highlighted were the achievements
in New Zealand with residential and rural rollout. The focus of the
presentation was on private sector partnerships which helped define the
Government’s approach to jointly funding its rollout of broadband.
In particular, Tararua’s experience with the private sector in its:
•
Inter-town fibre backhaul project
•
Town Centre duct networks
•
Land for telecommunication “Point of
Presence”
•
Buildings for Wifi nodes and wireless equipment
•
CCTV system and ultrafast to buildings
•
Facilitation of the school, health and library connections
– pre Rural Broadband Initiatives. Use of old Council pipes to sub-duct
•
Free Wifi hotspots throughout towns and at
hospitals
•
Gigabit ready library networks and free internet
•
Joint work on a Data Centre
The
future objectives “wish list” in New Zealand were noted as:
•
Completion of the NZ fibre roll out
•
Good quality wireless to the rural locations
•
“What you get/no sharing” -
Unlimited data, amazing minimum speeds with Committed Information Rates
•
Backhaul - High capacity with redundancy:
multi-route, multi-provider to multiple sites
•
Support for Software as a Service
•
Potential for councils to share services and
sites at 10gbps
It
was a privilege to be asked to present at such a prestigious event and New
Zealand has leaped in its international standing for fast internet as a result
of the Government work.
19. Migration
Trends
It
was another good result for migration to Tararua for September. Tararua
normally loses people in spring but there was a net gain of +4 people.
That is now the second highest positive annual total ever recorded (Data starts
1990), and only 2 people off the record (1996).
Nationally,
numbers leaving are dropping and numbers arriving are slowly increasing.
So New Zealand has made huge gains. New Zealand is about to go net
positive for the year to/from Australia. Tararua has already done this
(+5) and Tararua is closely following the national trends.
Tararua numbers
remain small. Tararua had a net loss of 552 people between the last two
census. Since then (2.5 years), Tararua has recovered +46.
20. Paymark Data
Following the falls
in dairy prices, there has been contraction in spending. However there
are now signs of some recovery as we head towards the Christmas period.
21. Bluff
Road Public Access to the Manawatu River
The
survey of the area around the Bluff Road – Manawatu River access point
has been completed. There are now options to consider regarding the
potential for land swap to achieve public access to the Manawatu River and to
potentially address the problem of structures that the survey has confirmed as
being sited on road reserve. This is now going to be discussed with the
land owners, Mr P G Brass & MCI Trustees 2013 Ltd.
22. El
Nino Weather Pattern Now Locked In
The drought now underway in Papua New
Guinea is yet another indicator that we have an entrenched El Nino weather
pattern.
A
couple of further anomalies to note are large areas of warm water also in the
Indian Ocean and a cold patch below Greenland (possibly freshwater ice melt)
that may affect the UK and Western Europe. The West Coast of the United
States is bracing for flooding from January onwards.
·
NIWA Notes thefFollowing
Seasonal Climate Outlook for October - December 2015 for the East Coast -
Gisborne, Hawke’s Bay, Wairarapa.
Probabilities are assigned in
three categories: above average, near average, and below average.
· Temperatures are equally likely
to be average (40% chance) or below average (40% chance).
· Rainfall totals are about
equally likely to in the near normal (40% chance) or below normal (45% chance)
ranges.
· Soil moisture levels are about
equally likely to be in the near normal (40% chance) or below normal (35%
chance) ranges.
· River flows are most likely to
be in the near normal range (45% chance).
On our Council web site we
continue to make reference to weather forecast links for regular El Nino
updates that can be found on these links:
NOAA (USA): http://www.cpc.ncep.noaa.gov/products/precip/CWlink/MJO/enso.shtml
NIWA (NZ): https://www.niwa.co.nz/climate/sco
Bureau of Meteorology
(Australia): http://www.bom.gov.au/climate/enso/
Economic
Development, Marketing and Communications
23. Marketing
23.1 Post Show
Marketing and Response: Auckland Home Show
We
have sent electronic relocation packs to the 38 families requesting
information. These included promotional DVD’s, introduction letters
and individual responses to particular requests i.e. information on local
tavern, information on tours, and information on a particular commercial property.
In
response to requests, we have programmed to send regular information from local
real estate companies regarding residential and commercial properties on the
market.
23.2 Mystery Creek
We
are delighted to be working with a family who have placed their property in
Auckland on the market. They are looking to invest in a local business
and real estate.
The
momentum is building and we need to maximise both our exposure and the
opportunities inherent in participating at these events.
We
have booked the following sites for 2016:
· Motorhome Caravan & Outdoor Supershow - Auckland (11-13 March
2016)
· Central District Field Days (17-19 March 2016)
· Auckland Home Show (September 2016)
We
will also apply for inclusion in the 2016 Mystery Creek Field Days event.
23.3 Eastern Bridge
We
are working with Eastern Bridge to translate some of our messages and market
these to the Chinese community. We have chosen some key information to
translate as a foundation document and then we will evaluate the response and
benefit of this service.
Example
Population:
17,350 (2014)
Land
area: 4360 平方公里
人均占地面积：25.5平方公里
Eastern
Bridge has provided a one-page Chinese language guide, which may be of interest
to some of you. If you would like the pdf to print, please contact
Lianne.
23.4 Regional
Collaboration Meeting
We
attended the Regional Collaboration Meeting held at Vision Manawatu on 16 September.
Key topics covered:
Manawatu/Whanganui Regional
Growth Study (RGS)
o
Nic advised that the Joint Action Group (JAG) had been convened
and included iwi and business representatives. Applications for a Project
Director had been received and the JAG was currently considering these and had
shortlisted the applicants. Shanon has been helping Nic with administrative functions,
and he advised that we all need to be thinking of suitable people to put
forward for specific project groups to action the projects in the RGS. The
project teams need to include people with specialist knowledge of the
particular project, and who have a will to drive the actions forward.
o All agreed to
assist as appropriate, and to make the most of the opportunities as they arise.
Regional Updates
o
Rangitikei
§ District promotional
work and events strategy being done.
§
Digital enablement plans being developed.
o
Tararua
§
Event strategy between the group could be coordinated to get
better value. Room for councils to collaborate on attending field days and
shows. Tararua believes its effort has value, and it measures the benefits of
visits.
§
Support for people who want to relocate is important, and this
needs good planning.
§ The Tararua Business
Hub is going very well, with increasing business enquiries.
o
Whanganui
§
Working on a proposal for a Regional Research Institute (RRI) in
the Age Care and Health areas. Whanganui would welcome any help from the
broader region.
§
Looking at innovation ecosystems as an idea.
§
Port redevelopment and planning is high on the list of projects.
River silt build up is an issue.
§ NBR feature generated
great comment and follow-up action is being planned.
o
Horowhenua
§
Levin town centre upgrade project is a priority.
§
Currently reviewing the council’s property holdings.
§
The RONS expressway from Wellington to Levin will have a positive
impact on the area, and this is being monitored.
§
Doing work with secondary school integration to business.
o
Vision Manawatu
§
International Education strategy is being finalised.
§
Alan updated the group on Mark Hargreaves’ health
situation.
§
The Big Week programme for March 2016 around the Central
Districts Field Days is gathering momentum, and will have many coordinated
events.
§
‘Sort It’ jobs and careers expo is on again for May
2016.
§
Vision Manawatu has tendered for the Regional Business Partners
Network (RBPN) contract. Thanks to all for the letters of support.
§
Currently busy preparing the 2014/15 Annual Report.
o
Palmerston North City Council Peter Crawford
§
Peter updated the group on the city’s intake of refugees.
§
The city is reviewing its events strategy.
§
Also reviewing the economic development strategy.
§ Current economic data
is positive, even though the dairy payout has dented national business
confidence.
24. Business
: Potential
24.1 Developing
New Business Potential
The
Tararua Business Hub is changing its name to Tararua Business Network.
Signage and all communication connections are being updated to reflect the name
change during the week of Monday 19 October. There has been confusion with
the Tararua Business Hub and the Dannevirke Christian Fellowship, The Hub in
Dannevirke and this needed to be rectified.
24.2 Incubation
Office
To
provide a dedicated support to fledgling/start-up businesses in our district, the
Tararua Business Hub has a fully equipped office available for new
businesses. The office is available free of charge to district residents
for 3 months; or 6 months for international businesses moving to our district.
The office provides a professional base for businesses to establish
themselves in their first few months, and gives them the opportunity to tap
into the full range of support services to give their business the best
possible start.
The
Council team helps to nurture and grow these businesses, linking them to
external support and training, as well as our local network. The
businesses have the full use of the facility, which includes the use of the
Training/Seminar Room and the Board Room. Once their tenure is complete, if
space is available they can rent a desk in the main office.
From
the outset, the Incubation Office has been in demand. Firstly, Paul
Randall of Head Above the Crowd Consulting, followed by Renee Floyd of
Tosh Graphic Design, and our current occupant is Steve van der Splinter
‘thebusinesscoach’. Steve initially approached us to offer
his assistance as he has a wealth of commercial expertise, and as a result, he
is currently voluntarily mentoring three businesses in our district, as well as
establishing his new venture. Both Paul Randall and Renee Floyd are
now renting desks in the main office.
24.3 Business
Support
We
have had a range of residents approaching us for support this month. This
includes three people with new ideas for providing consultancy in the
agri-business sector: two new commercial property owners, and a relatively new
business that is developing their brand and market in the lower North Island.
24.4 Geographic
Statistics
24.5 Growing
Existing Business Potential
Ongoing
support has been provided for two established businesses, helping one to
navigate the range of Council services and regulation, and for another
assisting with recruitment and marketing.
24.6 Business
Mentors
We
are continuing to work with Vision Manawatu to develop a network of business
mentors who reside in our district, thereby making their support more readily
available.
24.7 Training
Opportunities
Based
on feedback and attendance of workshops held in the Training/Seminar Room, we
are currently reviewing the training provided by the DMG group from Palmerston
North. The IRD workshops and BCC consultations continue to be well
attended and plans are being formulated for 2016.
24.8 Sprout
Agritech
Our
relationship with BCC continues to generate incredible opportunities for
entrepreneurs and agritech start-ups in our district. Applications have
recently closed for a new initiative to arise from BCC, “Sprout” -
every year Sprout will identify the best 8-10 agritech startups in New
Zealand. Over 20 weeks the startups and entrepreneurs will receive
funding, alongside world class mentorship and training from leaders in
technology, research and business growth. Companies will receive
unparalleled access to the New Zealand and global farming network to validate
and grow their businesses. At the end of the programme, startups will
pitch to a hand-picked group of investors, corporate partners and potential
customers to support the continuation of the rapid progress achieved through
the Sprout Programme.
25. Communication
25.1 Facebook Key
Statistics
25.2 Community
Assistance
We
have provided the following community assistance throughout the month of
September:
|
Independent, Community
Group or Organisation
|
Event
|
Assistance Provided
|
|
Tararua District Libraries
|
Quiz Week
|
Provided 4x Prizes
|
|
HET - Vintage Car Club
|
AGM Weekend
|
Provided 50x Goodie Bags
|
|
Dannevirke Ross Shield Team
|
Ross Shield Tournament
|
Provided 22x Prizes
|
|
Tararua District Council
|
Citizenship Ceremony
|
Provided Gifts
|
|
Pahiatua Help n Hand
|
Pahiatua Adult Learners Week
|
Provided Bags
|
|
Sport Manawatu
|
Sport Awards
|
Provided Bags
|
|
Tararua District Council
|
Citizenship Ceremony
|
Provided Children's Gifts
|
|
Cwmglynn Farm / Eketahuna Our Town
|
Eketahuna Pop-up Cheese Fest
|
Design of poster
|
|
Rangitane Mental Health
|
Mental Health Awareness Week
|
Provided gifts for goodie bags
|
|
Red Hat Society
|
Red Hat Society
Super Royal
|
Design and sponsorship of Community Signboard
|
25.3 Tararua
Country Website (www.tararua.com)
Work
is underway for the Tararua Country (www.tararua.com)
website redesign – we are pleased with the current direction of this and
will report back when designs have been finalised.
25.4 ShakeOut 2015
Well
done and thank you to all the staff who participated in this year’s
ShakeOut. At this stage, ShakeOut organisers have advised a total of
1.353 million registrations of participation from throughout the country, and
they are expecting this number to grow before the registration cut-off date. We
currently have a total of 2,692 registrations in the Tararua District; you can
see a breakdown of participants below.
26. Tararua
i-SITE
26.1 Welcome
Packs
25
welcome packs were sent out in September, 21 within the district and four
outside Tararua.
26.2 Training
– Pahiatua Information Centre Staff
Continuing
training on the 100% Pure NZ modules with one other staff member coming to the
i-SITE for training.
26.3 Staffing
After
7 years at the i-SITE, Linda Hirst has resigned. Linda is going to do
some travelling around NZ and visit her son in Australia. A morning tea
for Linda will be held on 22 October at the i-SITE. With
Linda’s resignation, the i-SITE will return to having two permanent part
time staff, each doing 23 hours per fortnight. The positions have now
been advertised with a closing date of 21 October 2015.
26.4 i-SITE National
Conference
Presentations
Tourism New Zealand
·
Visitor expenditure up 28%, holiday arrivals up
10%
·
Building a stronger branded i-SITE partnership
with leverage 100% PURE NZ identity to refresh i-SITE brand and enable visitors
to make the connection between i-SITE AND 100% Pure NZ
·
Exclusive 100% Pure NZ merchandise to
i-SITE’s
Tourism
Industry Association
·
1500 members
·
Aspirational goal of $41 billion total tourism
turnover by year 2025
·
12 regional summits held
·
Safer drivers campaign
NZ
Cycle Trail
·
23 Great rides – 2500km (mostly) off road
riding
·
Expanding network of connecting Heartland rides
·
NZ Transport agency $100 million Urban Cycleway
fund
·
Some great events being held throughout NZ such
as ‘Retro Fun Ride’ ‘Go by Bike’ Days, Festival of
Cycling, ‘ Cycling with mates’
Customer Radar (Customer feedback pilot programme)
Presentation
was given on how the system is working and what the expectations are, what
businesses can gain from their customers’ feedback. The pilot
programme will continue in selected i-SITEs, decisions will be made within 12
months to roll out to other i-SITEs.
Service IQ – Maori Tourism
Offer
two certificates to staff. NZ Certificate in Tourism – Visitor
Experience with Maori Tourism modules and National Certificate in Tourism
Maori. Maori product not well known around NZ apart from Rotorua.
DiSC
Staff Profiling
This
presentation was about discovering your DiSC style, understanding others and
identifying how DiSC can be used to understand the people you work with.
I-SITE
NZ Strategy to 2016
Paul
Yeo gave a presentation on progress to date and the outlook for 2015/2016 (this
is available in more detail from the i-SITE).
26.5 Customer
Surveys
September – 14 surveys completed
26.6 Facebook
26.7 Tararua
Information Centres Statistics
September
was quiet although numbers have increased from August with the better weather.
Planning
27. Environmental
Reporting Act 2015 (ERA)
The Government has
recently passed the Environmental Reporting Act 2015 (ERA). The ERA provides
legislative power for the Ministry for the Environment and Statistics New
Zealand to report on the state of New Zealand’s environment.
The ERA
requires regular reports to be published on New Zealand’s environment.
The Government Statistician and Secretary for the Environment will jointly
produce two types of reports:
a.
Domain reports on air, atmosphere and climate,
land, fresh water and marine. One domain report will be produced every
six months.
b.
Synthesis reports that analyse trends across all
the domains. One synthesis report will be produced every three years.
Topics to
be reported in the domain and synthesis reports will be prescribed by
regulation. This requires consultation with local authorities and other
groups. Regulation consultation is expected in the near future.
A fresh water domain
report will be produced in mid-2016, followed by a marine domain report in
October 2016. Domain reports will then follow a six-monthly April/October
release schedule.
28. Environment
Aotearoa 2015
The Government will
release a pilot synthesis report titled “Environment Aotearoa 2015”
on 21 October. As the report was developed prior to the passing of the
ERA legislation, the topics were decided by government officials. The
topics expected to be included in the report include: river quality, native
plants and animals, ocean acidity, and impacts on human health. Topics
for future synthesis reports will be set by regulations.
Regulatory
29. Alcohol
Licensing
29.1 General Matters
The District
Licensing Committee (DLC) has had two notifications from licensees for intent
to be open for trade for the Rugby World Cup games.
29.2 Short
Course, Workshop or Conference Attendance
The Inspector attended the annual New
Zealand Liquor Licensing Inspectors Conference at the beginning of
September. The conference was held over two and a half days. The
Police and representatives of the Medical Officer of Health from the various
District Health Boards also attend.
Attended the project management workshop (DOSAC
technique) held in Council.
Key Learnings
A former Liquor
Licensing Authority Chair, District Court Judge and current Queenstown DLC
Commissioner - Bill Unwin, presented a shortened version of a workshop titled
“Hearings protocol for Inspectors”. The topics included: What’s
my role, The Hearing process, ARLA and DLCs, Order of hearings, Opening
Submissions, Evidence in Chief, Exhibits, Introducing research, Cross
examination and re-examination, Evidence, admissibility, Relevance, Facts in
Issue, Exclusionary rules, Hearsay, Briefs of Evidence and Submissions,
what’s the difference, and How to weigh an application. Having a
former Chair of the Authority present a clear and practical workshop would have
to be the best training received to date. Murray Clearwater, a former
Police Prosecutor, former Licensing Inspector and current commissioner for several
DLCs presented “A Commissioner’s thoughts on section 105 of the
Act”. Mr Clearwater broke down the subsections of 105 and explained
what he would expect to see from an Inspector in their report. Tips were
also given for investigation techniques to gain the information required and
further reporting skills. Mr Clearwater offers day workshops for both
DLCs and Licensee/mangers. Our DLC is very keen to attend. The
Licensing Inspector is making arrangements to hold both workshops in the region
and will invite other surrounding DLCs to attend.
29.3 Legislation
Changes or Legislation Comments
Nil
29.4 Non-Compliance
Issues and or Breaches of the Act
The Inspector was informed of a potential
breach of section 234, 235 and 236 of the Act. These sections relate to
unlicensed premises selling alcohol and allowing premises to be used as a place
of resort. The information was publicly available on a community-trading
page of Facebook. The event advertised was charging an entry fee and
offering “the first glass of wine on the house”. This led the
Inspector and Police to believe that any person would reasonably be led to
believe that alcohol would be available for purchase during the event.
Action Taken
The Inspector and
Police visited the person in question and presented the Facebook page post as
evidence. The person was informed of the requirements of the Act and the
potential penalties that could be imposed by the District Court if the event
was held.
Resolution
The event was cancelled immediately and the
person was educated on the requirements of the Act. This is a good
example of collaboration between the agencies as required by the Act.
29.5 District
Licensing Committee Activity
The two managers
applications were refused on the grounds that the applicants were not currently
employed in the industry. The full decision documents are available on
the Council website.
29.6 Non
Financial Performance Measures
30. Animal
Control
30.1 General
Matters
Nisan Stephens started his role as an Animal
Control Officer.
30.2 Short
Course, Workshop or Conference Attendance
Nil
30.3 Legislation
Changes or Legislation Comments, including Bylaws
Nil
30.4 Monthly Dog Pound Statistics
30.5 Registration
Statistics
30.6 CRMs
Comments
on CRMs
Barking dogs – 11 of the 21 first calls relate to three
properties at Makotuku, five relate to a property in the Ormondville
township. Three of the nine second calls relate to Makotuku, with no
barking heard, two relate to Ormondville, with no barking heard. Council
staff have reported that the person reporting the Ormondville barking has been
very aggressive on the phone and has been disconnected a number of times due to
bad language used towards staff.
Dog attacks – The three dogs involved in attacks were released
to Council and subsequently destroyed by the ACOs, with no further action
required by Council
30.7 Non
Financial Performance Measures
Note 1: This was due
to the availability of an ACO during the July/August period. On most days
we only had one Officer available, hence response times have exceeded.
Note 2: The Senior ACO
will work on publishing the educational articles.
Note 3: We will be
working with Elayne Hand, who is a dog trainer and behaviourist, to implement
the “DogSmart Educational programme for schools, in conjunction with the
“ZeroBites Dog Training” developed by Christchurch City Council.
31. Building
31.1 General
Matters
We
have been extremely busy with LIMs and building packet requests for
properties. This may be a reflection of the current low interest rates.
These
requests can be extremely time consuming though it is a good opportunity to
electronically capture the building packets and have up-to-date information in
the database. We still have a vast amount of building packets that are
yet to be scanned and captured. Eventually the LIMs and building packet requests
will be a lot easier to process when all the scanning has all been
completed. It is estimated that the scanning will take about two years to
complete.
Bill Irvine
from Arbitration New Zealand has assessed the Building Officers for the
National Diploma in Building Control Surveying (Small Buildings). All three
Building Officers have received their assessment decisions and have met the
requirements of the Diploma. They will be issued with the Diploma
certificate in due course. The assessor commented “The team have
done very well. This is an effort that required the equivalent of 2500
hours of study and they have achieved it on the job alongside their usual
duties. A commendable effort for which they deserve the recognition of
the Council.”
The diplomas
are a requirement of regulation 18 of the Building Act 1991.
The Building Accreditation will commence in
November.
Fonterra has still
not had a Code Compliance Certificate in regards to the dry store and treatment
plant; these being the two major projects at Fonterra.
We have
received an application for seismic strengthening of the Tui Tower at
Mangatainoka and this is currently being processed.
The Building
Officers have been dealing with a large amount of queries in regards to
commercial property seismic strengthening.
31.2 Short
Course, Workshop or Conference Attendance
Attended the project management workshop
(DOSAC technique) held in Council.
Key Learnings
As the course used the example of the Building Consenting process as
the focus project, the attendance by the majority of the building team was of
great benefit. We have a solid base to start from in order to implement
improvements across the whole process, which will have positive benefits on
reducing processing times and improving the overall experience for both
external customers and internal interdepartmental communications.
There are also
plans in place to use the DOSAC model for upcoming projects including
implementing the TRAPEZE electronic scanning project as well as online
application of building consents.
A scrum board has also been set up in the office to
track the processing times of both building consents and final
inspections. The initial signs show that this is having positive effects
on the overall timeframes of both of these processes.
31.3 Monthly
Building Consents Statistics
31.4 Non
Financial Performance Measures
31.5 Swimming
Pool Inspections
32. General Inspection
32.1 General
Matters
The Pahiatua Recycling area has been an area
that has required a lot of attention, with residents leaving recycling and
general rubbish sitting on the ground. Children were also identified
climbing on the glass recycling bin and locating alcohol bottles with left-overs
still in them and drinking the remains. These bottles and others were
being smashed against the rear of the Town Hall. The Pahiatua Police
Youth Aid Officer was informed and was asked if the area could be monitored to
reduce the offending. The Youth Aid Officer had an idea of who the
offenders might be and will take appropriate steps to reduce the offending.
32.2 Short
Course, Workshop or Conference Attendance
Attended the project management workshop
(DOSAC technique) held in Council.
Key Learnings
To
manage daily tasks and to assess the importance of future projects using the
project management tools taught.
32.3 Illegal
Dumping Collection
32.4 CRMs
Comments
on CRMs
Rubbish dumped at the rail bridge on Range Road, Woodville, no
identifying information found
Rubbish Dumped on Ridge Road North, Pahiatua – some of the 14
bags collected along 200 metres of the road. A person has been identified
and invoiced for the collection and disposal.
32.5 Non
Financial Performance Measures 
33. Health
33.1 General
Matters
Have been
working with the organiser and food stall applicants of the Tararua Town and
Country Market regarding their proposals for the event.
33.2 Short
Course, Workshop or Conference Attendance
Attended the project management workshop (DOSAC technique) held in
Council.
Key
Learnings
To manage daily tasks with the use of project
management tools.
33.3 Legislation
Changes or Legislation Comments
Food Act 2014
Guidance
for the setting of Fees and Charges under the Food Act 2014 has been received
from the Ministry for Primary Industries. Points to note are the requirements
for undertaking special consultation for the setting of fees, and the strong
recommendation for setting fees based on cost recovery from the food premises
audited.
33.4 Non-Compliance
Issues and/or Breaches of the Act
One complaint
received regarding the keeping of bees in urban areas. The owner has been
asked to submit a plan to Council on how they are going to reduce the nuisance
issue.
.
33.5 CRMs
33.6 Non Financial
Performance Measures
33.7 Premises
Inspection
Emergency Management
34. Rural
Fire
34.1 Fire Season
The
El Nino is happening as predicted i.e. periods of westerly to north-westerly
winds with alternating south west changes bringing heavy rain. It is
predicted that we will continue to get wet south westerlies up to the end of
December then it will dry out fairly quickly leading to drought conditions.
The
graph below shows the readings from our 5 rural all weather stations and the
current fire danger level within the District. This information is
monitored by the PRFO during the season and the graph updated daily.
34.2 Tiraumea Rural Fire Force
We
have just received a pager repeater for the Tiraumea Volunteer Rural Fire
Force. This was donated to us from the NZ Fire Service and will be
installed early in November 2015. Once installed, pagers will be issued to the
Tiraumea volunteers.
34.3 Rural Fire Plan
Completed
and passed by Council and the National Rural Fire Authority. It is now with
Business Development awaiting printing and should be ready for distribution by
the end of the month.
34.4 Incident Reports
|
NRFA Classification Type
|
Jul
|
Aug
|
Sep
|
Oct
|
Nov
|
Dec
|
Jan
|
Feb
|
Mar
|
Apr
|
May
|
Jun
|
Total
|
|
Power
Lines
|
1
|
0
|
0
|
|
|
|
|
|
|
|
|
|
1
|
|
Vehicle
- Car, Truck etc.
|
0
|
0
|
0
|
1
|
|
|
|
|
|
|
|
|
1
|
|
Farm/Forest
Machinery
|
0
|
0
|
0
|
|
|
|
|
|
|
|
|
|
0
|
|
Camp
fires/bonfires/rubbish fires
|
1
|
1
|
0
|
2
|
|
|
|
|
|
|
|
|
4
|
|
Smokers
|
0
|
0
|
0
|
1
|
|
|
|
|
|
|
|
|
1
|
|
Land
clearing escaped - Open Fire Season
|
0
|
0
|
0
|
2
|
|
|
|
|
|
|
|
|
2
|
|
Land
clearing escaped - Restricted/ Prohibited Fire Season (no Fire Permit)
|
0
|
0
|
0
|
|
|
|
|
|
|
|
|
|
0
|
|
Structural
- House/Shed
|
4
|
0
|
3
|
2
|
|
|
|
|
|
|
|
|
9
|
|
Pyrotechnics
Fireworks
|
0
|
0
|
0
|
|
|
|
|
|
|
|
|
|
0
|
|
False
Alarm
|
4
|
6
|
2
|
2
|
|
|
|
|
|
|
|
|
14
|
|
Medical
Assist
|
1
|
0
|
0
|
|
|
|
|
|
|
|
|
|
1
|
|
Motor
Vehicle Accident
|
0
|
1
|
0
|
|
|
|
|
|
|
|
|
|
1
|
|
Miscellaneous
|
0
|
0
|
1
|
1
|
|
|
|
|
|
|
|
|
2
|
|
Total
|
11
|
8
|
6
|
11
|
|
|
|
|
|
|
|
|
36
|
34.5 Rural
Fire Meetings
Paddy
attended the Manawatu-Wanganui Regional Rural Fire Committee meeting at
Palmerston North on 23 September 2015.
34.6 Herbertville Dam
A
5,000 litre dam has been purchased for the Herbertville Rural Fire
tanker. This means that all Urban Fire and Rural Fire service tankers
within the District now have a 5,000 litre portable dam on board. It
enables the tanker to drop its load into the dam for immediate use and return
for another load while the dam is in use.
35. Civil
Defence
35.1 Civil
Defence Plan
Plan is about one third completed and a
draft should be ready for Management approval prior to going to Council by the
end of November.
35.2 Meetings
Paddy attended the Group Emergency
Management Officers Meeting in Palmerston North on 14 October 2015
35.3 Floodex
2015
Council conducted a Civil Defence exercise
called Floodex 2015 on 22 September 2015. The main aim of the exercise
was to test our telephone system under pressure and to use the new Emergency
Management Information System (EMIS) in an Emergency Operations Centre (EOC).
It involved 10 members of the public ringing in to council with injects which
were based on the 2004 floods. A call was made to council every 2 minutes
for two hours. It was pleasing to see that all calls were answered
promptly and recorded in EMIS. It is also noteworthy that the call takers
were also taking business as usual calls at the same time. Feed back forms from
those who made the calls all praised the excellent customer service of the call
takers.
Once
the calls were in EMIS various positions in the EOC processed the calls under
instruction with the help of our EMIS regional instructor. Situation
reports and Action plans were formulated. The exercise was so successful
that other Councils within the Manawatu-Wanganui CDEM Group have copied our
example. Well done to all who participated.
As
flooding tends to repeat itself within the District, using real information was
of great value to staff. It makes them more familiar with those areas and
issues they are likely to face.
This
exercise is a precursor to an exercise to be held at an undisclosed date in
November 2015 and will involve a serious earthquake situation. It will test
Council’s readiness as only the Emergency Management Officer and exercise
referees will know the date and it will involve full activation of the EOC.
35.4 Weber Repeater Link
A project to replace the Weber repeater
link has been completed this month by Downer Technical Solutions Ltd. It
involved a complete rebuild of the Weber link, replacing the old repeaters at
Te Awaputahi and Mt Butters, and replacement of some aerials. The new
system simplifies the network for users, is more reliable and should last over
10 years. One of the old repeaters is still in reasonable condition and is held
in the Rural Fire store as a back-up should any others fail.
Library
36. General
September started
with a bang at the library with the running of the Annual Trivia Quiz on 8
September. There were 23 teams entered from the Eketahuna, Woodville and
Dannevirke branches. There was one entry from Pahiatua, but they chose to
pull their team rather than travel to Woodville to compete there. Winners
this year was the MCI & Associates team, 3 Assets and a Liability with 69
points, followed closely by the Woodville Bookworms with 68 points. A
close run competition with the winner only being decided in the last round.
September we also
helped to celebrate Adult Learners Week. The northern adult learning
providers ran information kiosks in the Dannevirke Library, and the outstanding
Adult Learners Awards night was again held on the Wednesday evening. This
was attended by approximately forty people and was a wonderful celebration of
those individuals who have taken up the challenge to embark on training.
Bee Aware month
was celebrated with some sweet displays at the library branches. Paul Dandy
(Benz Bees) and a representative from Kintail Honey spoke at the Eketahuna and
Dannevirke branches about beekeeping and the importance of bees.
The renovations at Pahiatua Library got underway during the
month. This will give customers access to the Town Hall toilets,
something the community has been wanting for some time. We are also
having some other modifications made to the building that will improve the
layout for customers.
Woodville Library
have changed their layout (thanks to the mobile shelving) to make better use of
the floor space – the end result has been positively received by
customers.
Wairarapa and
Tararua REAP and the Tararua District Library will be working in partnership to
run the Stepping Up programme. The programme is for anyone with basic
computer skills wishing to develop skills relevant to their work and
life. The objective of the programme is to access further learning and
enhance job opportunities. The REAP’s will be providing the tutor
for the courses and any laptops required. The library will provide the
venue, the network (APNK) and the hardware (APNK PC’s). Our first
course will be held at the Eketahuna branch starting on the 20th
October.
37. Children’s
Services
The term holidays
saw the library focus on numeracy with the Wairarapa REAP funded Maths is Fun
programme being held at all four library branches. 135 children enrolled
to take part in the programme from Year 1 to Year 8. The completion figures
for all the branches has not yet been recorded, however Dannevirke and Pahiatua
saw 86 of their 95 children complete the programme.
38. Statistics
– as at 30 September 2015
Customer Services
39. CRM Dashboard – 30 September 2015
Sport and Recreation
40. General
·
Sustainability work has continued with
Dannevirke Athletics. Job descriptions for committee members have been
created, suggested changes to the constitution have taken place, an annual plan
has been created, and a proposal has been produced in order to entice people to
join the committee. Further support will continue.
·
The fifth Secondary Schools Principals
meeting was held on Tuesday 22 September. David de Villiers from
Dannevirke High School was in attendance. The topics discussed at this meeting
were: Growing Coaches and Grassroots Coaching courses, Secondary School Sports
Awards, and the new Secondary School Sports Advisor.
·
The second annual Pahiatua Indoor Football competition
finished on September 4 2015. 16 teams competed over 11 weeks in
4-a-side social football with competitors between 15 years of age to 65 years.
·
The 2015 Sport Manawatu Grassroots Sports
Awards were held at the Manawatu Golf Club on 18 September 2015. This event
recognises the dedication of our hard working sport volunteers and sport
organisations throughout the region. We received a total of 38 sport
organisation nominations (up from 26 nominations in 2014), 266 volunteer
nominations (down from 370 in 2014), and sent approximately 1,500 volunteer
thank you cards.
·
The Sport Manawatu Coach Connect Facebook
page has been launched. The aim is to get local coaches discussing
coaching, sharing Best Practice coaching information, and building a coaching
community. The page now has 145 people following it and the articles posted
have reached more than 4,000 people in September.
·
Regional Coach Development Advisor has been
working with Sport NZ on developing a survey for Coaches in the region
to find out what their needs are.
·
The Tararua Alliance Sport Awards judging
committee met on Thursday 24 September to finalise
category winners. Announcement of the winners will take place at the event
scheduled Friday 16 October at the Dannevirke Town Hall.
·
Planning is underway for the 2016 Whanau Tri Training programme and
event. Sport Manawatu will continue to work collaboratively with Rangitane o
Tamaki nui a Rua on the project and have recruited Erana Peeti-Webber from
Activate Gym as the Tararua Whanau Tri programme coach.
·
Two Weber School teachers and the Principal of
Ballance School were among a group that attended a full-day SportStart workshop
at Vautier Park, Palmerston North on Tuesday 15th September. The workshop
provided Sport Manawatu staff with an opportunity to upskill teachers on the
SportStart philosophy and game delivery techniques.
·
Regional Capability Development Advisor and
Tararua Recreation Advisor met with Tararua College Sports Coordinator,
Dannevirke Sports Club, and Dannevirke Tennis Club to share information about the
Sport NZ Club Warrant of Fitness, Grassroots Coaching Course, Tararua Alliance
Sport Awards, and local funding opportunities.
·
The Tararua Arts Council met on Monday 21
September to assess four applications for the Creative Communities fund. Funds
available for this round were $11,185 with a total amount of $7,910 sought. The
successful applicants were:
o
Dannevirke and Districts A & P Association,
receiving $850 towards advertising costs of the Photography and Home Industries
section of the 2016 105th Annual Show.
o
Tararua Learning Incorporated, receiving $500
towards a Photographic exhibition of weaving projects.
o
Pahiatua Repertory Society, receiving $4,500
towards “The Addams family” theatre production.
41. 2015 Tararua Alliance Sport Awards
New
Zealand touch representative Rachel Stephenson claimed the Supreme Sport Award
at the 2015 Tararua Alliance Sport Awards on 16 October. Rachel was the vice-captain of the New Zealand Touch Blacks Mixed
team that were silver medallists at the 2015 Touch World Cup in Australia. Rachel’s
previous achievements have seen her competing at three world cups, receiving 48
caps for the New Zealand Touch Blacks.
The
other big winners on the night were:
·
Senior Sportsperson of the Year: Rachel
Stephenson - Touch
·
Junior Female Sportsperson of the Year: Lara
Pritchard – Canoe Polo
§
Junior Female Sportsperson Merit Award: Georgia
Massie – Orienteering/ Showjumping
·
Junior Male Sportsperson of the Year: Luke
Jones – Squash
§
Junior Male Sportsperson Merit Award: Chris
Arbuthnott – Para-swimming
·
Team of the Year: Dannevirke High School
Girls Swim Team
·
Coach of the Year: Paul Cleghorn –
Football
·
Administrator/Volunteer of the Year: Dennis
Dougherty - Rugby
·
Official of the Year : Philip Morrison -
Shearing
·
Personality of the Year: Ivan Bodley –
Athletics
Almost
200 guests were present to celebrate the very best in Tararua sporting
excellence and hear NZ Heavyweight Champion Joseph Parker share his achievements
as a professional boxer.
The awards have
been run for the last 16 years by Sport Manawatu and were held at the
Dannevirke Town Hall.
42. Upcoming
events (that we deliver or directly impact on)
·
Active Teens and Active Families programmes
commencing Dannevirke in term one, 2016. Sport Manawatu will be partnering with
Dannevirke High delivering the programmes to participants utilising school
facilities.
|
43. Recommendation
That
the report from the Chief Executive dated 22 October 2015 concerning an
update on key projects and items of interest to the Council (as circulated)
be received.
|
Attachments
Nil.
