Notice of
Meeting
A meeting of
the Tararua District Council will be held in the Council Chamber, 26 Gordon
Street, Dannevirke on Wednesday 26 August 2015 commencing at 1.00 pm.
Blair
King
Chief
Executive
Agenda
1. Present
2. Council
Prayer
3. Apologies
An apology for this meeting has been received from Cr K R Fenemor
4. Notification
of Items Not on the Agenda
Major items not
on the agenda may be dealt with at this meeting if so resolved by the Council
and the chairperson explains at the meeting at a time when it is open to the
public the reason why the item was not listed on the agenda and the reason why
discussion of the item cannot be delayed until a subsequent meeting.
Minor matters not on
the agenda relating to the general business of the Council may be discussed if
the chairperson explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at that meeting, but no
resolution, decision or recommendation may be made in respect of that item
except to refer it to a subsequent meeting.
5. Declarations
of Conflicts of Interest in Relation to this Meeting’s Items of Business
6. Personal
Matters
7. Confirmation
of Minutes 5
Recommendation
That the
minutes of the Council meeting held on 29 July 2015 (as circulated) be
confirmed as a true and accurate record of the meeting.
8. Any
Matters Arising from the Minutes not otherwise dealt with in the Agenda
9. Community
Boards and Community Committees Reports
9.1 Eketahuna
Community Board 19
|
Recommendation
That
the report of the Eketahuna Community Board meeting held on 7 August 2015 (as circulated) be received.
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9.2 Dannevirke
Community Board 25
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Recommendation
That
the report of the Dannevirke Community Board meeting held on 3 August 2015 (as circulated) be received.
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9.3 Pahiatua
On Track 29
Recommendation
That the report
of the Pahiatua On Track meeting held on 5 August 2015 (as circulated) be
received.
9.4 Woodville
Districts' Vision 33
Recommendation
That the report
of the Woodville Districts’ Vision meeting held on 4 August 2015 (as
circulated) be received.
Note: Any
of the Community Boards and Community Committees may send a representative to address the
Council on any issues within the agenda or matters of interest to them.
10. Reports
10.1 Sport
Manawatu 37
Recommendation
That the
reports from Sport Manawatu concerning the 2014/2015 Annual Reports for Sport
Tararua and the Bush Multisport Trust (as circulated) be received.
Note: Representatives of Sport Manawatu will attend the meeting for this
item of business.
10.2 Grant
Application of Luke Jones to the International Representatives Scheme 69
10.3 Grant
Application of Geoff Bendall to the International Representatives Scheme 81
10.4 International
Representatives Scheme Review 97
10.5 Report
on the Administration of Dog Control Policy and Practices for the Year ended 30
June 2015 107
10.6 Tararua
District Council 2015 Annual Report to the Alcohol Regulatory and Licensing
Authority 113
10.7 Liquor
Licensing Matters Determined Under Delegated Authority 119
10.8 Planning
Matters Determined Under Delegated Authority 123
10.9 Mangatainoka
Domain 131
10.10 Financial
Report for the Year Ended 30 June 2015 137
10.11 Staff
Report 169
11. Portfolio
Reports
Councillors
assigned the responsibility to undertake the portfolio for a specific activity
can report back on any of these matters.
12. Mayoral
Matters
12.1 Appointment
of Replacement Representatives to Positions Previously Held by Warren Davidson
Recommendation
That the
following appointments be confirmed by the Council to fill the various
positions vacated through the resignation of Warren Davidson as a district
councillor:
Pukaha Mount Bruce
Cr S A Hull
Eketahuna Community Board
Cr T H Collis
Waste Management Portfolio
Cr S A Hull
Water and
Sewerage Portfolio
Cr T H Collis
Resource
Management Act/Planning
Cr S A Hull
Advisory
Note
The Mayor may
review these appointments pending the outcome of the by-election to fill the
extraordinary vacancy for the position of South Tararua ward district
councillor.
12.2 Any
Other Matters
13. Items
not on the Agenda Accepted in Accordance with the Procedure Outlined as per
Agenda Item 4
14. Public
Excluded Item of Business
Recommendation
That
the public be excluded from the following parts of the proceedings of this
meeting, namely:
Ownership of
Trees on the Mill Hill woodlot
The general subject of each matter to
be considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under Section
48 (1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution follows.
|
General
subject matter to be considered
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Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48 (1) for the passing of this resolution
|
|
Ownership of Trees on the Mill Hill woodlot
|
To protect commercial activities
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Section (1)(a)(i)
|
This resolution is made in
reliance on Section 48 (1) (a) of the Local Government Official Information and
Meetings Act 1987 and the particular interest or interests protected by Section
6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official
Information Act 1982, as the case may require, which would be prejudiced by the
holding of the whole or the relevant part of the proceedings of the meeting in
public are as follows:
s7(2)(h) The
withholding of the information is necessary to enable the local authority to
carry out, without prejudice or disadvantage, commercial activities.
15. Closure
Minutes of a meeting of the Tararua
District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 29 July 2015 commencing at 1.00 pm.
1. Present
His
Worship the Mayor – Mr R A Ellis, Crs T H Collis,
J E Crispin, W H Davidson (until item 6.3),
K R Fenemor, S A Hull, C J Isaacson and
D A Roberts.
In
Attendance
Mr B King - Chief
Executive
Mr R Taylor - Governance
Manager
Mr P Wimsett - Manager
Strategy and District Development
Mr R Suppiah - Chief
Financial Officer
Mrs K Dever-Tod - Manager
Assets Group
2. Council
Prayer
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2.1
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The Mayor
opened the meeting with the Lord’s Prayer.
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3. Apologies
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3.1
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That an apology be sustained from
Cr W H Keltie for non-attendance at the meeting.
Crs Fenemor/Hull Carried
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4. Notification
of Items Not on the Agenda
5. Declarations
of Conflicts of Interest in Relation to this Meeting’s Items of Business
6. Personal
Matters
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6.1
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Cr Davidson
tabled and read a letter conveying his resignation with immediate effect from
the position of district councillor for the South Tararua ward.
|
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6.2
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The Mayor
thanked Cr Davidson for his service to the community, and he adjourned the
proceedings to enable councillors to farewell him.
|
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6.3
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Cr Davidson
then departed from the meeting, and business was resumed with regard to the
items on the agenda.
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7. Confirmation
of Minutes
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7.1
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That the minutes
of the Council meetings held on 24 June 2015 and 6 July 2015 (as circulated)
be confirmed as a true and accurate record of these meetings.
Crs Hull/Isaacson Carried
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8. Any Matters Arising from the Minutes not
otherwise dealt with in the Agenda
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8.1
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Alliance
Emergency Works Project (Item 10.6.2)
|
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8.1.1
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Good progress is being made with work on
the Akitio sea wall, and the drainage in this vicinity has been cleaned out.
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8.2
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Pahiatua
Water Supply Investigation (Item 9.3.3)
|
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8.2.1
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The Chief Executive will attend the next
meeting of Pahiatua On Track to discuss this matter.
|
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8.3
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Emptying of
Recycling and Refuse Bins in Woodville
(Item 9.4.2)
|
|
8.3.1
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The contractors have markedly improved
the emptying of the bins in Woodville and monitoring them to ensure they do
not become over full.
|
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8.4
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Confirmation of Resolutions Passed as Public
Excluded Items of Business
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8.4.1
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Award of a Civic
Honour
That
the following decision made at the Council’s meeting held on 24 June
2015 as a public excluded item of business be confirmed in open meeting.
Item
14.2 – Civic Honour
That Cynthia Cass be awarded a
Tararua District civic honour to acknowledge her service to the community.
Appointment
of a Chief Executive
That
the following decision made at the Council’s meeting held on 6 July
2015 as a public excluded item of business be confirmed in open meeting.
Item
3.2 – Appointment of a Chief Executive
That following the completion of
the necessary process and the subsequent conduct of negotiations to appoint
the Council’s Chief Executive, an employment agreement was signed with
Blair King to fill this position for a further five year period to take
effect from 3 November 2015.
Crs Fenemor/Hull Carried
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9. Community
Boards and Community Committees Reports
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9.1
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Dannevirke Community Board
|
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9.1.1
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That the report of the Dannevirke Community Board meeting held on
6 July 2015 (as circulated) be received.
Crs
Roberts/Isaacson Carried
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9.2
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Eketahuna Community Board
|
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9.2.1
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That the report of the Eketahuna Community Board meeting held on 3
July 2015 (as circulated) be received.
Crs Roberts/Isaacson Carried
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9.2.2
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Eketahuna
Town Centre Upgrade
|
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9.2.2.1
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The public
meeting to consult the Eketahuna community on the town centre upgrade concept
plan was not held, and another date is to be determined.
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9.3
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Pahiatua On Track
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9.3.1
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That the report of the Pahiatua On Track meeting held on 1 July
2015 (as circulated) be received.
Crs Roberts/Isaacson Carried
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9.3.2
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Departure of
a Pahiatua On Track Committee Member
|
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9.3.2.1
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It was noted
that Glenn Ryan is no longer on the Pahiatua On Track Committee as he has
left Pahiatua and his position with the police.
|
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9.4
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Woodville
Districts’ Vision
|
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9.4.1
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That the report of the Woodville Districts’ Vision meeting
held on 7 July 2015 (as circulated) be received.
Crs
Roberts/Isaacson Carried
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10. Reports
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10.1
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Grant Application of Mohammed Riwayat Hussain to the
International Representatives Scheme
|
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10.1.1
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That the report
from the Recreation Officer Sport Tararua dated 17 July 2015 concerning the
grant application of Mohammed Riwayat Hussain to the International
Representatives Scheme (as circulated) be received, and
That the Council approves the
application made by Mohammed Riwayat Hussain for assistance towards his costs
to represent New Zealand at the IFMA Royal World Muay Thai Competition held
in Bangkok, Thailand from 12 to 22 August 2015, and
That the sum of $500.00 be granted from the International
Representatives Scheme for this purpose.
Crs Roberts/Hull Carried
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10.2
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Change
to the Annual Infrastructure, Land and Building Asset Revaluation Date
|
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10.2.1
|
That the report from the Chief Financial Officer dated 17 July
2015 concerning a change to the annual infrastructure, land and building
asset revaluation date (as circulated) be received, and
That
the Council amends its Accounting Policy and approves the change to the
annual infrastructure, land and building asset revaluation effective
date from 30 June to 1 July.
Cr
Roberts/Mayor Ellis Carried
|
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10.3
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Road Closure Requested Under the Tenth Schedule of
the Local Government Act 1974
|
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10.3.1
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That the report from the Alliance Manager dated 20 July 2015
concerning a road closure application under the Tenth Schedule of the Local
Government Act 1974 (as circulated) be received, and
That pursuant to Section 342 (1)
(b) and the Tenth Schedule of the Local Government Act 1974, the Council
resolves to close the following road for the purpose of allowing Rally
Wairarapa Incorporated to hold the Rally Wairarapa event.
Road name: Mangaoranga
Road
Date of closure: Saturday
3 October 2015
Period of closure: 11.45am to
5.15pm
Conditions
Applied to the Granting of this Road Closure
1.
That the Tararua Alliance in
conjunction with the organiser will assess shortly prior to this event the
condition of the road involved to determine its suitability for this purpose.
2.
That if the Tararua Alliance
identifies the road as being in an unsuitable condition arising from this
assessment, then they have the discretion to request the organiser to
withdraw the road from the route of this event.
3.
That shortly after the event has
been held the Tararua Alliance shall carry out a drive over of the road that
was closed for this event to assess its condition.
Advisory Note
That
should the Council incur any additional maintenance costs as a consequence of
the event then those expenses shall be recovered from the event organiser.
Crs Fenemor/Hull Carried
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10.3.2
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Cr Roberts
requested that his dissenting vote be noted concerning this item of business.
|
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10.4
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Road Closures Requested Under the Tenth Schedule of
the Local Government Act 1974
|
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10.4.1
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That the report from the Alliance Manager dated 20 July 2015
concerning road closure applications under the Tenth Schedule of the Local
Government Act 1974 (as circulated) be received, and
That pursuant to Section 342 (1)
(b) and the Tenth Schedule of the Local Government Act 1974, the Council
resolves to close the following roads for the purpose of allowing the
Dannevirke Car Club to hold rally sprint events as follows:
Road name: Millstream
Road
Date of closure: Saturday 16 January 2016
Period of closure: 8.00am to 5.00pm
Road name: Pahaheke
Road
Date of closure: Saturday 13 February 2016
Period of closure: 8.00am to 5.00pm
Road name: Otaria
Road
Date of closure: Saturday 19 March 2016
Period of closure: 8.00am to 5.00pm
Road name: Tararua
Road
Date of closure: Saturday 16 April 2016
Period of closure: 8.00am to
5.00pm
Road name: Naenae
Road
Date of closure: Saturday 21 May 2016
Period of closure: 9.00am to
5.00pm
Conditions
Applied to the Granting of these Road Closures
1. That the Tararua Alliance in conjunction with the organiser will
assess shortly prior to the event the condition of the roads involved to
determine their suitability for this purpose.
2. That if the Tararua Alliance identifies any road or roads as being
in an unsuitable condition arising from this assessment, then they have the
discretion to request the organiser to withdraw such road from the route of
this event.
3. That shortly after the event has been held the Tararua Alliance
shall carry out a drive over of the roads that were closed for this event to
assess their condition.
Advisory
Note
That
should the Council incur any additional maintenance costs as a consequence of
the event then those expenses shall be recovered from the event organiser.
Mayor
Ellis/Cr Isaacson Carried
|
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10.5
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Road Closures Requested Under the Tenth
Schedule of the Local Government Act 1974
|
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10.5.1
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That the report from the Alliance Manager dated 20 July 2015
concerning a road closure application under the Tenth Schedule of the Local
Government Act 1974 (as circulated) be received, and
That pursuant to Section 342 (1)
(b) and the Tenth Schedule of the Local Government Act 1974, the Council
resolves to close the following roads on Saturday 31 October 2015 for the
purpose of allowing Club Targa Incorporated to hold the Targa Rally event:
Road name: Route
52, from the intersection of Weber Road, to the intersection of Piwakawaka
Road, including the intersections of Falls Road, River Road, Waione-Horoeka
Road, Kaituna Road, Manuhara Road, Akaroa Road and Huia-Iti North Road
Period of closure: 1.05pm to 7.05pm
Road name: Pahiatua-Pongaroa
Road, from a point near to (but not blocking) the entrance to the Pongaroa
Golf Course, to the intersection of Mangaramarama Road, including the
intersections of Huia Iti South Road, Waihi Valley Road, Range Road, Rimu
Road, Old Ford Road, Titoki Street, Woodville-Aohanga Road, Coonoor Road,
Pori Road, Eglinton Road, Ngaturi Road, Millers Road and Dews Road
Period of closure: 1.35pm to
7.35pm
Road name: Carisbrook
Road, from the intersection of Middle Road to the intersection of Barrells
Road
Road name: Barrells
Road, from the intersection of Carisbrook Road to the intersection of Kohinui
Road
Road name: Kohinui
Road, from the intersection of Barrells Road to the intersection of Thompsons
Road, including the intersections of Oparatai Road and Murphys Road
Road name: Thompsons Road, from the intersection
of Kohinui Road to the intersection of River Road, including the intersection
of Oete Road
Road name: River
Road, from the intersection of Thompsons Road to the intersection of
Hopelands Road, including the intersections of Piert Road, Pahaheke Road and
Kumeroa Road
Road name: Hopelands
Road, from the intersection of River Road to the intersection of Bluff Road,
including the intersection of Jackson Road
Road name: Bluff
Road, from the intersection of Hopelands Road to the intersection of Range
Road
Road
name: Range Road, from the intersection of Bluff Road to
the intersection of Troup Road, including the intersection of Harris Road
Period of closure: 2.45pm to 6.45pm
Conditions
Applied to the Granting of these Road Closures
1.
That the Tararua Alliance in
conjunction with the organiser will assess shortly prior to this event the
condition of the roads involved to determine their suitability for this purpose.
2.
That if the Tararua Alliance
identifies any road or roads as being in an unsuitable condition arising from
this assessment, then they have the discretion to request the organiser to
withdraw such road from the route of this event.
3.
That shortly after the event has
been held the Tararua Alliance shall carry out a drive over of the roads that
were closed for this event to assess their condition.
Advisory
Note
That
should the Council incur any additional maintenance costs as a consequence of
the event then those expenses shall be recovered from the event organiser.
Crs
Crispin/Isaacson Carried
|
|
10.6
|
Manawatu-Wanganui
Regional Disaster Relief Fund Trust
|
|
10.6.1
|
That the report from the Governance Manager dated 14 July 2015
concerning the Manawatu-Wanganui Regional Disaster Relief Fund Trust (as
circulated) be received, and
That
the exemption granted to the Manawatu-Wanganui Regional Disaster Relief Fund
Trust from being a council-controlled organisation be confirmed, the Council
noting that the Trust is a small organisation, that the nature and scope of
its activities is limited and does, in the main, take place only after
significant adverse events, and that there would be significant additional
costs if the Trust were to be required to meet all the obligations of a
council-controlled organisation.
Mayor
Ellis/Cr Fenemor Carried
|
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10.7
|
Review
of Representation Arrangements
|
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10.7.1
|
That the report
from the Governance Manager dated 21 July 2015 concerning the review of
representation arrangements (as circulated) be received, and
That for the 2016 local authority elections of the Tararua
District Council and the district’s two community boards the existing
arrangements be retained as follows:
Council Representation
·
Two wards (North and South) with four
members each and a Mayor elected at large
·
The two wards reflect the following
identified communities of interest:
North Tararua Ward
Dannevirke and the surrounding rural areas, including Norsewood,
Ormondville, Weber, Herbertville, Pongaroa and Akitio
South Tararua Ward
Woodville, Pahiatua, Eketahuna and the surrounding rural areas,
including Mangatainoka, Makuri, Tiraumea and Alfredton
The
population that each member will represent is as follows:
|
Ward
|
(2014 estimate)
Population
|
Members
|
Population Per Member
|
|
North
Tararua
South
Tararua
|
9,550
7,820
17,370
|
4
4
8
|
2,388
1,955
2,171
|
These population ratios fall within the range of 2,171 (1,954 to
2,388) in respect of the +/- 10% rule of the Local Electoral Act 2001.
The Council considers that the existing ward arrangement for its
representation based on the above should be retained for the following
reasons:
·
That the two ward, eight councillors
system provides a fair system of representation for the Tararua district.
·
That the communities of interest in the
context of the Tararua district are effectively represented through the
existing ward boundaries, and take into account the distinct outlying rural
areas that are isolated.
·
That the ward boundaries coincide with
boundaries of mesh blocks and community boundaries so far as is practicable.
·
That any alterations to change ward
boundaries also has the potential to move voters into areas which they have
no affinity.
Community Board Representation
·
Two community boards (Dannevirke and
Eketahuna) each with four elected members and one Council appointed member
·
The two community boards reflect the
following identified communities of interest, and will not be
subdivided for electoral purposes:
Dannevirke Community Board
Dannevirke and the surrounding rural areas, including Norsewood,
Ormondville, Weber, Herbertville, Pongaroa and Akitio
Eketahuna Community Board
Eketahuna and the surrounding rural areas, including Tiraumea,
Alfredton, Hamua, Hukanui, Nireaha, Rongomai, Putara, Rongokako, Kaiparoro
and Newman
And that the following timetable be confirmed for the purpose of
undertaking the representation review:
·
Determine initial representation
arrangements proposal on Wednesday 29 July 2015
·
Notify initial representation
arrangements proposal in Bush Telegraph on Monday 10 August 2015
·
Submissions close on Tuesday 22
September 2015 at 12 noon
·
Submissions heard on Wednesday 30
September 2015
·
Submissions considered and final
representation arrangements proposal is determined on Wednesday 28 October
2015
·
Notify final representation arrangements
proposal in Bush Telegraph on Monday 2 November 2015
·
Appeals and objections close on Thursday
3 December 2015 at 12 noon
Crs Roberts/Fenemor Carried
|
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10.8
|
Building
Act 2004 Delegations
|
|
10.8.1
|
That the report from the Governance Manager dated 23 July 2015
concerning the Building Act 2004 delegations (as circulated) be received, and
That pursuant to Section 232 of the
Building Act 2004, the Council approves the delegations as detailed in the
schedule attached to this report.
Crs Fenemor/Hull Carried
|
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10.9
|
Planning
Matters Determined Under Delegated Authority
|
|
10.9.1
|
That the report
from the Planning Manager dated 22 July 2015 concerning Planning matters
determined under delegated authority (as circulated) be received and the
contents are noted.
Crs
Collis/Crispin Carried
|
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10.10
|
Liquor
Licensing Matters Determined Under Delegated Authority
|
|
10.10.1
|
That the report
from the Liquor Licensing Officer dated 22 July 2015 concerning Liquor
Licensing matters determined under delegated authority (as circulated) be
received and the contents are noted.
Crs
Collis/Hull Carried
|
|
10.11
|
Staff
Report
|
|
10.11.1
|
Works Site Signage
|
|
10.11.1.1
|
The need to
monitor the placement and removal of contractors works site signage was
noted, particularly where there are instances of it lying on the roadside.
|
|
10.11.2
|
Pahiatua Recycling Centre
|
|
10.11.2.1
|
Construction
has started on the Pahiatua Recycling Centre building, and to allow this work
to proceed the bins are moving to the former sale yards site as a temporary
arrangement.
|
|
10.11.3
|
Woodville Water Intake
|
|
10.11.3.1
|
The Manager Assets Group was requested to
follow up on the removal of the trees and flood washed branches from the
bridge at Bushmill Road on Challies property.
|
|
10.11.4
|
Torrential Rain and Flooding Event
|
|
10.11.4.1
|
The priority
for the contractor’s work in respect of this emergency event was to
pump water away where flooding had the potential to impact on houses.
|
|
10.11.4.2
|
In the case of concerns expressed
regarding properties at Woodville, the issue relates to the need for the
owners to negotiate an easement with their neighbours to dispose of the water
that occurs in such circumstances.
|
|
10.11.5
|
Wastewater Infiltration
|
|
10.11.5.1
|
Letters are
being sent to Woodville residents that have problems on their properties
relating to infiltration.
|
|
10.11.5.2
|
This continues the inspection work
undertaken throughout the district’s towns to rectify this matter.
|
|
10.11.6
|
Pahiatua
Wastewater
|
|
10.11.6.1
|
Further CCTV camera work at Pahiatua has
identified several root intrusion problems into property laterals and the
sewer main in the centre berm where the palm trees are situated.
|
|
10.11.6.2
|
Consideration will be given about how to
manage this problem as part of the town centre upgrade planning through
realigning the sewer main down either side of the road.
|
|
10.11.6.3
|
This will eliminate the length of
property laterals across the centre of the road and away from the trees.
|
|
10.11.7
|
Mystery Creek
Field Days
|
|
10.11.7.1
|
The need for follow up with those people
that are given full relocation packs at such events was emphasised.
|
|
10.11.8
|
That the report from the Chief Executive dated 22 July 2015
concerning an update on key projects and items of interest to the Council (as
circulated) be received.
Crs
Fenemor/Isaacson Carried
|
|
11.
|
Correspondence
|
|
11.1
|
That the correspondence as listed be received.
(a)
The Manawatu Wanganui Regional
Disaster Relief
Fund Trust
8
July 2015
Re: Acknowledgement of the Council’s donation
(b) Horizons Regional Council
10 July 2015
Re: Submission to
the 2015-25 Long Term Plan
Crs
Isaacson/Hull Carried
|
12. Portfolio
Reports
|
12.1
|
Local
Government New Zealand Conference
|
|
12.1.1
|
Crs Collis, Crispin, Isaacson and the
Mayor spoke on the speakers and subjects discussed at the Local Government
New Zealand conference held in Rotorua from 19 to 21 July 2015.
|
|
12.1.2
|
The conference focused on leading the
charge for communities, and it had a strong focus on leadership and raising
the value provided by local government for all communities in New Zealand.
|
|
12.1.3
|
Local Government New Zealand is working
with its members to raise the value of what the sector can deliver to
communities, and the conference was a chance to showcase ideas and discuss
new initiatives to make this happen.
|
|
12.1.4
|
The conference programme included highly
regarded speakers sharing best practice and take home messages that will
allow councils to make tangible changes to build stronger more vibrant
communities.
|
|
12.2
|
Forestry
|
|
12.2.1
|
Cr Fenemor gave a verbal report on
forestry, and this included reference to the following matters:
·
The management contract with Forest Owners
Marketing Limited has been reviewed, and the proposed period is for three
years to 30 June 2018.
·
Harvesting is continuing at a reduced rate.
·
Some logs have been sold to Korea in addition
to the Chinese market.
·
Some replanting is to be undertaken.
|
|
12.3
|
Community
Relations
|
|
12.3.1
|
Cr Hull gave a verbal report on various
matters concerning the community relations portfolio, including reference to
the following:
·
A meeting was held with Work and Income
Service Centre Manager, Aroha Peakman-Walker to discuss the continued absence
of their services in Pahiatua.
·
The Pahiatua Community Services Trust has held
their Annual General Meeting.
·
The Rural Health Alliance Aotearoa New Zealand
has funding available for training people to prevent suicide and provide such
assistance through Rural Support Trusts.
·
The episode of the Makirikiri Marae DIY
makeover appeared on TV3.
·
Cr Hull has been recruited as the Women in
Politics regional coordinator to broaden their reach to host events across
the country, and connect with both aspiring and current politically involved
women.
|
|
12.4
|
Resource
Management Act/Planning
|
|
12.4.1
|
The members of the Tribunal and Hearings
Committee had a meeting with the Planning Manager to provide an update on
Resource Management Act and planning matters.
|
13. Mayoral Matters
|
13.1
|
Function for Manahi Paewai
|
|
13.1.1
|
The Mayor attended a function at the
Makirikiri Marae to acknowledge the occasion of Manahi Paewai being made a
Member of the New Zealand Order of Merit in the 2015 Queen’s Birthday
Honours List.
|
|
13.2
|
Eastern
Institute of Technology Construction Foundation Training
|
|
13.2.1
|
The Eastern Institute of Technology Level
2 Certificate in Construction Foundation training course is nearing
completion.
|
|
13.2.2
|
The Eastern Institute of Technology
intend to provide another similar course next year, and they are also
considering other options for training opportunities within the district.
|
|
13.3
|
Education
|
|
13.3.1
|
The Mayor, Crs Hull and Isaacson attended
a meeting in Hastings regarding the future direction of education and its
implications for the district.
|
|
13.4
|
Manawatu-Wanganui Regional Disaster Relief Fund
Trust
|
|
13.4.1
|
That Cr S A Hull be
appointed as the Council’s replacement representative on the
Manawatu-Wanganui Regional Disaster Relief Fund Trust.
Crs Fenemor/Roberts Carried
|
14. Items
not on the Agenda
There being no
further business the Mayor thanked those present for their attendance and
contributions, and declared the meeting closed at 2.26 pm.
____________________________
Mayor
Eketahuna Community Board
Minutes of a
meeting of the Eketahuna Community Board held in the Eketahuna War Memorial
Hall, corner of Jones Street and State Highway 2, Eketahuna on Friday 7 August 2015 commencing at 11.00 am.
1. Present
Board Members C C Death (Chairperson),
T J Hull (Deputy Chairperson), D F Eagle and
S E Shannon.
In
Attendance
Mr R Taylor – Governance
Manager
2. Apologies
|
2.1
|
That an apology be sustained from
Cr T H Collis for non-attendance at the meeting.
Shannon/Hull Carried
|
3. Personal
Matters
|
3.1
|
Thanks have been conveyed to the Board from Pat Wozencraft for
acknowledging the 100th birthday of her mother Isobel Windsor.
|
4. Notification
of Items Not on the Agenda
5. Confirmation
of Minutes
|
5.1
|
That the minutes of the Eketahuna
Community Board meeting held on 3 July 2015 (as circulated) be confirmed as a
true and accurate record of the meeting.
Hull/Shannon Carried
|
6. Matters
Arising from the Minutes
|
6.1
|
Kerbside Berm
Mowing (Item 6.2)
|
|
6.1.1
|
The Chairperson was requested to
circulate for board members reference a copy of the map agreed with the
Alliance Performance Manager detailing the kerbside berm mowing level of
service in Eketahuna.
|
|
6.2
|
Roading (Item 6.5.4)
|
|
6.2.1
|
A section of road at Bridge E37 on South
Road No 2 is to be dug out to rectify the safety concern regarding the
surface condition within that vicinity.
|
|
6.2.2
|
Repairs will be undertaken to overcome
the lifting of seal on Nireaha Road.
|
|
6.2.3
|
The work at both of these locations is
programmed to occur in the summer.
|
|
6.3
|
Tararua
Cycleway Project Proposal (Item 6.4)
|
|
6.3.1
|
The Board will need to consider
appointing a replacement representative on the Tararua cycleway project
steering group.
|
|
6.4
|
Eketahuna
Christmas Parade (Item 12.1)
|
|
6.4.1
|
The Eketahuna Christmas Parade will be
held on 28 November 2015 at 12 noon, and the arrangements are progressing for
this event.
|
|
6.4.2
|
The Pahiatua Railcar Society will be
coordinating the traffic management plan and the road closures.
|
|
6.4.3
|
As part of
the attractions planned on the day of the parade the army will be visiting
the domain, and a railcar excursion is intended to Eketahuna.
|
|
7.
|
Tararua District Council Report
|
|
7.1
|
That the report
of the Tararua District Council meeting held on 29 July 2015 (as circulated)
be received.
Death/Hull Carried
|
|
7.2
|
Resignation
of Warren Davidson as South Tararua Ward District Councillor
|
|
7.2.1
|
That the
Board conveys its thanks to Warren Davidson for his many years of service to
the Tararua district and the Eketahuna community, and
That
some flowers be sent to Warren and Wyn Davidson as appreciation and
acknowledgement from the Board to recognise this contribution, and extending
its best wishes for the future.
Death/Hull Carried
|
|
7.2.2
|
The flowers and card will be arranged by
Board Member Eagle.
|
|
7.2.3
|
Board members are concerned about the
serious allegations referred to within the letter of resignation from Warren
Davidson, and they questioned what action is the Council taking in respect of
these matters?
|
|
7.2.4
|
Disappointment was also expressed that
there has been no comment made by the Mayor or Councillors in relation to the
issues raised, and this situation creates a perception of the Council having
something it is attempting to hide from the public.
|
|
7.2.5
|
The Board
would appreciate receiving a response to the concerns it has outlined, and
considers that the Council should provide answers to explain the
circumstances leading to this situation.
|
8. Reports
from Board Representatives Appointed to Organisations and Assigned
Responsibilities
|
8.1
|
Nireaha Reserve Board
|
|
8.1.1
|
Board Member Shannon reported that the Nireaha Reserve Board has
elected some new committee members at its Annual General Meeting, and the
reserve board is in a good financial position.
|
|
8.2
|
Tararua
Alliance Sport Awards
|
|
8.2.1
|
The Chairperson encouraged nominations
from Eketahuna for the Tararua Alliance Sport Awards.
|
|
8.3
|
Seat Outside
the Chorus Building
|
|
8.3.1
|
The Chairperson reported that the seat
outside the Chorus building has been removed as it was in a poor condition.
|
|
8.4
|
Trustpower
Community Awards 2015 Community Barbecues
|
|
8.4.1
|
The Chairperson noted that the team
responsible for organising the Trustpower Community Awards provided a
community barbecue in Dannevirke and Pahiatua to promote the opening of
nominations for this year’s awards.
|
|
8.4.2
|
While some nomination forms were received
by the Chairperson he questioned why this promotion was not undertaken in
Woodville and Eketahuna, and is there any intention to do so in the future?
|
|
8.5
|
Eketahuna
Community Civil Defence Response Group
|
|
8.5.1
|
The
Chairperson reported that the annual meeting of the Eketahuna Community Civil
Defence Response Group has been held, and their plan was reviewed and
updated.
|
|
8.6
|
Tile Town
Painting
|
|
8.6.1
|
The
Chairperson reported that the sale of the tiles is progressing, with about
$4,500 raised so far from the proceeds generated from this project.
|
|
9.
|
Correspondence
|
|
9.1
|
That the correspondence as listed be received.
(a) Kerry and Loreen
Cunningham
Re:
Eketahuna Camping Ground June report
Eagle/Hull Carried
|
10. Chairman’s
Remarks
|
10.1
|
Time of Next
Month’s Board Meeting
|
|
10.1.1
|
It was agreed
that the time of next month’s Board meeting held on 4 September 2015 be
changed to again commence at 11.00 am (one hour later than usual).
|
|
11.
|
Eketahuna Town Centre Upgrade
|
|
11.1
|
Meetings have been held with
representatives from the Eketahuna Our Town Committee and the Eketahuna
Community Charitable Trust to present the proposed design concepts of the
Eketahuna town centre upgrade plan.
|
|
11.2
|
In both cases they did not raise any
specific issues regarding the “Real Kiwi Country” branding and
concepts to develop the design, and appeared generally satisfied with the
proposal presented to them.
|
|
11.3
|
The public meeting to consult with the
community on the Board’s preferred concepts for this project will be
held on 26 August 2015 at 7.00 pm in the Eketahuna Community Centre Supper
Room.
|
|
11.4
|
The details of this meeting will be
promoted through the community newsletter and the Bush Telegraph, with board
members to meet informally prior to that date to determine the basis of the
presentation.
|
|
11.5
|
Board Member
Shannon will contact Dave Charnley (Prorata Landscape Architecture) to invite
him to attend the public meeting and assist with introducing the design
concepts to the community.
|
|
12.
|
Project Tararua
|
|
12.1
|
The Chairperson welcomed Robin Winter to
the meeting, and invited her to address the Board.
|
|
12.2
|
Robin Winter gave an overview of Project
Tararua that is intended to provide the people of the district with better
access to social, education and health services as one of its key goals.
|
|
12.3
|
Project Tararua, a group of social
service providers within the district, has published its community needs
assessment for 2015 that found five specific areas requiring attention.
|
|
12.4
|
The
report’s author Dr Chrissy Severinsen identified healthy and affordable
housing, access to education and employment, family violence, mental health
(including alcohol and drugs addiction), and access to social services as the
main areas of concern.
|
|
12.5
|
This is a three year project funded by a
$240,000 grant from the Ministry of Internal Affairs, and it received 150
responses from a cross section of service providers.
|
|
12.6
|
The provider-focused assessment is being
presented to the community, and the objective is to make improvements through
developing action plans that will achieve the desired outcomes.
|
|
12.7
|
Robin Winter is managing the project for
the steering group that involves Tararua REAP, and she has two years to
deliver what is required to address the needs of the community.
|
|
12.8
|
The project was discussed with regard to
Eketahuna, and board members provided details of various connections in its
community for Robin Winter to contact and obtain a local perspective on what
is ideally needed and identify ways to make this happen.
|
|
12.9
|
The
Chairperson thanked Robin Winter for attending the meeting to outline this
project, and providing an understanding of its purpose and the potential
benefits to the community.
|
13. Items
not on the Agenda
There being no further business the
Chairperson thanked those present for their attendance and contributions, and
declared the meeting closed at 12.55 pm.
____________________________
Chairperson
Dannevirke Community Board
Minutes of a meeting of
the Dannevirke Community Board held in the Council Chamber, 26 Gordon
Street, Dannevirke on Monday 3 August 2015 commencing at 3.00 pm.
1. Present
Board Members R A Dresser
(Chairperson), W R Macdonald (Deputy Chairperson),
E J Christison (from item 8) and Cr C J Isaacson (Council
appointed Community Board member).
In
Attendance
Mr R Taylor – Governance
Manager
2. Apologies
|
2.1
|
That an
apology be sustained from Board Member T J Delaney for non-attendance at the
meeting, and an apology for lateness be received from Board Member E J
Christison.
Dresser/Isaacson Carried
|
3. Public
Forum
4. Personal
Matters
5. Notification
of Items Not on the Agenda
|
5.1
|
The following
matters were notified as items of general business not on the agenda for discussion
at today’s meeting:
§ Neil Vincent Williams Community Service Award
§ Project Tararua Community Needs Assessment 2015
|
6. Confirmation
of Minutes
|
6.1
|
That
the minutes of the Dannevirke Community Board meeting held on 6 July 2015 (as
circulated) be confirmed as a true and accurate record of the meeting.
Isaacson/Macdonald Carried
|
7. Matters
Arising from the Minutes
|
7.1
|
Printing of
Rob MacDonald’s First World War Research
(Item 9.1)
|
|
7.1.1
|
Rob MacDonald’s First World War
research publication is selling well, with seventeen books remaining
available and orders still open to purchase a copy.
|
|
7.2
|
Wackrow
Memorial Youth Award (Item 11)
|
|
7.2.1
|
The Deputy Chairperson will report at the
end of the meeting on the arrangements for the Wackrow Memorial Youth Award
and the Battle for Chunuk Bair commemorative concert and display.
|
|
7.2.2
|
Board Member
Christison entered the meeting at 3.05 pm.
|
|
8.
|
Tararua
District Council Report
|
|
8.1
|
That the report
of the Tararua District Council meeting held on 29 July 2015 (as circulated)
be received.
Isaacson/Macdonald Carried
|
9. Reports
from Board Representatives Appointed to Organisations and Assigned
Responsibilities
|
9.1
|
Dannevirke Information Centre Management Committee
|
|
9.1.1
|
The Deputy Chairperson reported that the
Dannevirke Information Centre Management Committee met recently, and their
financial position is good with the operation of this service proceeding
smoothly.
|
|
9.1.2
|
Consideration is to be given to the
booking service support arrangement provided to the Dannevirke Community
Vehicle Trust relative to funding this cost.
|
|
9.2
|
Dannevirke
Chamber of Commerce
|
|
9.2.1
|
Board Member Christison reported that the
Dannevirke Chamber of Commerce subcommittee is progressing the arrangements
for this year’s Dannevirke Christmas Parade.
|
|
9.2.2
|
The Chamber of Commerce is concerned at
the number of empty shops in the town’s main street, but this is
largely outside of its control to change the situation.
|
|
9.3
|
Cycle/Walkway
– Smith/Cole Streets and Adelaide Road
|
|
9.3.1
|
Board Member Christison reported that the project is currently in
abeyance, with the intention to commence work later this year when the
weather is better.
|
|
10.
|
Correspondence
|
|
10.1
|
That the correspondence as listed be received.
(a) Horizons
Regional Council
10 July 2015
Re:
Submission to the 2015-25 Long Term Plan
Christison/Macdonald Carried
|
11. Chairman’s
Remarks
12. Items
not on the Agenda
|
12.1
|
Neil Vincent Williams Community Service
Award
|
|
12.1.1
|
The Chairperson presented a certificate
from the Board to Neil Williams at a farewell function to thank him for his
outstanding service to the Dannevirke Brass Band and the community.
|
|
12.1.2
|
Neil Williams has been involved with the
band since 1970 (45 years service), and his departure ends an association
between the Williams family and the Dannevirke Brass Band that extends over a
period of 86 years.
|
|
12.1.3
|
Neil Williams and his wife Michelle will
leave Dannevirke this month for Australia where their three daughters live.
|
|
12.1.4
|
The Dannevirke Host Lions Club also
presented a certificate to Neil Williams to acknowledge his community
service.
|
|
12.1.5
|
That the community service award certificate of appreciation
presented from the Board to Neil Vincent Williams to acknowledge his
voluntary service to the Dannevirke Brass Band and the Dannevirke community
be ratified.
Dresser/Macdonald Carried
|
|
12.2
|
Project
Tararua Community Needs Assessment 2015
|
|
12.2.1
|
The
Chairperson will arrange for Robin Winter to meet with board members on a
suitable date and time during a morning to make a presentation regarding the
Project Tararua community development initiative.
|
|
|
|
13. Wackrow
Memorial Youth Award
|
13.1
|
Nominations close this Friday for the
Wackrow Memorial Youth Award, and at this time two nominations have been
received.
|
|
13.2
|
The Deputy
Chairperson will be the Board’s representative on the judging panel,
and he is arranging a guest speaker for the award function.
|
14. A
Time to Remember Concert and Display
|
14.1
|
The Gallipoli Campaign and the Battle for
Chunuk Bair commemorative concert and display will be held in the Dannevirke
Town Hall on 8 August 2015 opening at 2.00 pm, with the concert at 3.00 pm.
|
|
14.2
|
This event commemorates 100 years since
the Battle for Chunuk Bair began, and the cost of admission is a gold coin
donation.
|
|
14.3
|
The display involves 32 soldier cut outs
representing the people from the Dannevirke area that fought in this battle,
with 16 of them being killed, 14 injured and 2 survived unscathed.
|
|
14.4
|
Rob MacDonald’s research
publication “A small community and a Great War” (The Dannevirke
District and World War One) will also be on sale at this event.
|
|
14.5
|
The Deputy Chairperson requested the
assistance of board members to help set up and prepare the Town Hall on the
day of this event.
|
|
14.6
|
The Dannevirke and Districts RSA is
planting some two-year old seedlings from the Turkish red pine (a descendant
of the Gallipoli Peninsula’s Lone Pine) on the day of the commemorative
concert at 10.00 am at the Dannevirke Cenotaph.
|
There being no further business the
Chairperson thanked those present for their attendance and contributions, and
declared the meeting closed at 3.25 pm.
____________________________
Chairperson
9.3 Pahiatua On
Track
Attachment 1 Minutes
Pahiatua On Track 5 August 2015
PAHIATUA ON TRACK INCORPORATED
Minutes
of the Pahiatua On Track Incorporated meeting held in the Pahiatua Service
Centre Chamber, 136 Main Street, Pahiatua on Wednesday 5th August 2015
commencing at 5.30pm.
1. Present
1.1 Committee
Members: L Powick (Chair), Michelle Rankin (Secretary), John Arends
(Treasurer), J Brock
Members
of the Public: Shirley Hull, Ann Marie Bengston, Elizabeth Fay O’Reilly
2. Apologies
2.1 B MacDougall, Ingrid
de Graaf, Gerry Parker, Z Keall
3. Notification
of Items Not on the Agenda
· Annual General Meeting date
· By-election
4. Blair
King – Tararua District Council
Blair
King gave a presentation to the committee regarding the summary of findings
relating to the Pahiatua potable water investigations.
4.1 That
the Pahiatua On Track committee endorses the proposal to maintain the single
bore and to construct two storage tanks as outlined by Blair King at this
meeting.
Louise/Michelle
Carried
5. Confirmation
of Minutes
5.1 That
the minutes of the Pahiatua On Track meeting held on 1 July 2015 (as circulated)
be confirmed as a true and accurate record of the meeting.
John/Jared
Carried
6. Matters
Arising
6.1 Nil
7. Tararua
District Council Report
7.1 That
the minutes of the Council meeting held on 29th July 2015 (as circulated) be
received.
Michelle/John
Carried
7.1.1 Shirley Hull’s report included
reference to the following matters from this meeting:
· They are extending
the Business Hub to the Council office in Pahiatua.
· The Sedcole flagpole
will be reinstated without the seating.
· The Pahiatua
wastewater is to be upgraded. Inspection work is to be undertaken
throughout the district to rectify this matter.
· Construction has
started on the recycling centre building. The bins have been moved to
behind the library on King Street.
· Cr Hull has been recruited as the Women in Politics regional
coordinator.
8. Correspondence
In
· Trustpower community
awards
· Trust House – Grant
application
· Eastern and Central
Community Trust letter
· The Lion Foundation
grant information sent back
· Grant application
from the Bush Rock N Roll Club
· Grant application from Geoff Bendall
That the inwards
correspondence be received.
Louise/
Michelle
Carried
9. Financial Report
Report given by John
9.1 Accounts to be passed for payment:
Auditors
confirmation report fee $40.00
That the financial
report be adopted.
John/Michelle
Carried
10. Discretionary
Grants
10.1 That the
committee approves the application made by Geoff Bendall for assistance towards
the costs of representing New Zealand at the Duathlon 2015 World Champs in
Adelaide, Australia, and that the sum of $500.00 be granted.
John/Michelle
Carried
10.2 That the
committee approves the application made by the Bush Rock N Roll Club for
assistance towards the cost of purchasing a sound system, and that the sum of
$500.00 be granted.
Louise/Michelle
Carried
11. Portfolio Reports
11.1 Harvard Plane
The committee are waiting now on the finished plane.
11.2 Cycle Ways
Gerry
is waiting to hear from Pete Militch regarding a price and is applying to the
Waireka Trust for funding.
11.3 Town Upgrade
Louise
spoke to the committee about using a marketing consultant to help drive the
Pahiatua branding. Trudy from Tag4 Consulting will be asked to attend the
30th September meeting to provide a detailed timeline and associated costs for
this project. Peter Wimsett is currently investigating copyright of SPARC
Push Play to ascertain whether Press Play would infringe copyright.
12. Items Not on the
Agenda
12.1 The
Pahiatua On Track Annual General Meeting date is set for Wednesday
30 September. Louise will organise advertising in the local paper.
12.2
The committee and Councillor Hull held a general discussion concerning the
by-election and resignation of Warren Davidson.
The meeting was closed at 7.25pm.
_________________________________
Chairperson
9.4 Woodville Districts' Vision
Attachment 1 WDV
Minutes - 4 August 2015
Minutes of a meeting of Woodville Districts’
Vision held in the Woodville Village Hall on Tuesday 4 August 2015 commencing
at 7.00pm.
Present
P McCool (Acting Secretary), G Murray, P Johns, B Hutton, M Souden,
S McLeod (Acting Chair), S Ashton, A Devonshire, M Taylor, D Pretty, K McIntyre,
Shannon Anderson, Jessieca Iasona, Stephen Armstrong, Cr S Hull
Apologies
Cr T Collis, R Winter, J Coombe, M Oulaghan
That the apologies be received.
S McLeod/P
Johns
Carried
Minutes of the Previous Meeting
That the
minutes of the meeting held on 7 July 2015 be accepted as a true and correct
record of the meeting.
P Johns/B Hutton
Carried
Matters Arising
· Picnic
Tables in Fountaine Square
That a further $958.40 be expended on the purchase of
new picnic tables in addition to the $9,000 already allocated ($5,000 of this
is from the Waireka Community Trust).
B Hutton/ K
McIntyre
Carried
It was noted that all eight
tables could now be replaced. Woodville Lions and the Council are to carry out
the installation.
· Woodville
Lions is to provide an electric barbecue for Fountaine Square (value $8,000).
It will be located halfway between the toilet block and the band rotunda. Money
is needed to provide a covering structure for it. The Council is to be asked if
they could contribute.
That
Woodville Districts’ Vision accepts in principle the gift of the
barbecue.
B Hutton/G
Murray
Carried
A Devonshire said he hoped the new
structure would be in keeping with the look of the square and P Johns said he
would speak to J Goldsworthy and provide a design at the next meeting. A
Devonshire also raised the issue of a play area. B Hutton responded that a
fenced off play area for the under sixes was under discussion and plans would
be provided later. A replacement slide was also being discussed.
At this
point Peter Wimsett from the Council joined the meeting to outline progress on
CCTV cameras.
In essence:
· Seven cameras had
been purchased.
· A map of camera
locations was circulated.
· Permission from
building owners is being sought.
· Stage 1 with seven
cameras should be complete by Christmas.
· Stage
2 (three cameras) to the park, with appropriate funding could be done in a
further six months.
Peter Wimsett also spoke on the walkway project. KiwiRail are still
working out the value of the land that needs to be used for the walkway, but
have given agreement for the walkway in principle. The Council is to finalise
agreement with KiwiRail. In the meantime quotes have been obtained by Woodville
Districts’ Vision for the walkway bridge, and an application will be made
to the Meridian fund at the end of August for funding (cost $45,000 to
$60,000).
Bruce Hutton thanked Peter Wimsett for
pursuing the lease agreement.
At this point P Wimsett and M Taylor left the
meeting.
Correspondence
Inwards
· Council minutes
· Letter from Bodell’s regarding the flooding of their property
· Horizons regarding a grant for the community garden
Outwards
· Letter to Blair King regarding the pedestrian crossings in Woodville
It was noted that there was strong opinion about the dangers of the
crossings outside the school and the Four Square/Nibbley Pig. S Hull said
that letters of support, particularly from the school and shops should be
provided to make a case to move/alter the crossings. P McCool said there had
been lots of feedback on Facebook all acknowledging the danger of the crossing
outside Nibbley Pig.
That the correspondence be accepted.
P McCool/ P
Johns
Carried
Reports
· Treasurer’s report tabled
· Invoices for payment: Vet bill for $10 and domain name Woodyou
$132.25
That the Woodyou domain name is not necessary and the account not be
paid.
S Ashton/G
Murray
Carried
That the Treasurer’s report be accepted and the other account
as listed be paid.
P McCool / P Johns Carried
· Cr T Collis – No Council report as Cr Collis is on leave.
· Events and Promotion
o Nil
· Lindauer Studio
o K McIntyre reported on his trip
to Pilsen/Czech Republic and provided a written report. He said that a
master’s art student would be selected as the artist in residence to
arrive in Woodville early next year.
o The
Mayor of Bieleski would be arriving in Woodville in December and a mayoral
reception by the Council should be held.
That the Tararua District Council Mayor be asked to invite the
Bieleski Mayor for an official visit to the district.
B
Hutton/P
Johns
Carried
S McLeod thanked K McIntyre for his promotion of Woodville in the
Czech Republic.
General Business
Positively Woodville Priorities
S McLeod presented a grid of possibilities as
ongoing projects for Woodville Districts’ Vision in five categories. The
following were decided as priorities:
Infrastructure
· Water supply
· Flooding areas on the south side of town
Promotion
· Artist in residence
· Tararua Exhibition Centre
Economic
Development
· Container mall/specialty shops
· Car parking
Social
· Lions play area at Fountaine Square
· Men’s/boys shed
Other
· Finish walkway
· Trout fishing promotion
The Christmas parade is to be discussed at
the next meeting.
The meeting was closed at 9.00pm.
………………………………………………………… ...........................................................
R Winter M
M Oulaghan
Chair Secretary
10.1 Sport Manawatu
Attachment 1 Sport
Tararua Annual Report 2014-2015
10.1 Sport Manawatu
Attachment 2 Bush
Multisport Trust Annual Report for 2014-2015
|
Date
|
:
|
19 August 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Natarsha Nikora
Recreation
Officer Sport Tararua
|
|
Subject
|
:
|
Grant
Application of Luke Jones to the International Representatives Scheme
|
|
Item No
|
:
|
10.2
|
1. Reason
for the Report
1.1 This
report has been prepared for the Council’s consideration of an
application received from Luke Jones requesting funding from the International
Representatives Scheme.
2. Background
2.1 The
Council has funding available to support the district’s elite athletes
selected to represent New Zealand at international events.
2.2 Presently,
the balance available in this account is $4,500.00
2.3 Funding
awarded from this Scheme is based on the applicant’s budget and the
distance of travel to the international event.
2.4 Grants
can be made up to a maximum amount of $500.00 if competing within the
Pacific/Oceania region and up to a maximum of $800.00 if competing within the
rest of the world. Discretion is available to alter this provision
in exceptional circumstances.
3. Details
of Application Received
3.1 An
application has been received from Luke Jones who has been selected to
represent New Zealand at the Youth Commonwealth Games in Apia, Samoa from 5 to
12 September 2015.
3.2 International
athletes and teams from within the Commonwealth will participate in this event.
3.3 The
NZ Olympic Committee can only select 27 athletes to represent New Zealand at
the Games. Squash NZ were successful in their nomination of Luke, due to his performances
at the NZ Junior Open and the Trans-Tasman Test Series.
3.4 In
January 2014, Luke represented New Zealand at the Junior Test Series against
Australia in the Gold Coast.
3.5 Luke
was a member of the 2013 NZ Secondary Schools Squash Team competing at the
Trans Tasman Series vs Australian Secondary School Teams in Palmerston North.
3.6 This
is the third application Luke has submitted to the International
Representatives Scheme.
3.7 The
application submitted by Luke seeks to raise funding towards the costs that he
will incur, with evidence of costs of $3,000.00.
4. Significance
Assessment
4.1 The
proposed actions recommended to the Council are not considered
significant in terms of the Council’s
policy on significance and engagement.
5. Conclusion
5.1 The
request meets the criteria for eligibility set down in the guidelines for an
application.
5.2 In
accordance with the Scheme’s guidelines, the following recommendation is
made for the Council’s consideration.
|
6. Recommendation
6.1 That
the report from the Recreation Officer Sport Tararua dated 19 August 2015
concerning the Grant Application of Luke Jones to the International
Representatives Scheme (as circulated) be received, and
6.2 That
the Council approves the application made by Luke Jones for assistance
towards his costs to represent New Zealand as a competitor at the Youth
Commonwealth Games in Apia, Samoa from 5 to 12 September 2015, and
6.3 That
the sum of $500.00 be granted from the International Representatives Scheme
for this purpose.
|
Attachments
1⇩. Grant
Application - Luke Jones
10.2 Grant
Application of Luke Jones to the International Representatives Scheme
Attachment 1 Grant
Application - Luke Jones
|
Date
|
:
|
20 August 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Natarsha Nikora
Recreation
Officer Sport Tararua
|
|
Subject
|
:
|
Grant
Application of Geoff Bendall to the International Representatives Scheme
|
|
Item No
|
:
|
10.3
|
1. Reason
for the Report
1.1 This
report has been prepared for the Council’s consideration of an
application received from Geoff Bendall requesting funding from the
International Representatives Scheme.
2. Background
2.1 The
Council has funding available to support the district’s elite athletes
selected to represent New Zealand at international events.
2.2 Presently,
the balance available in this account is $4,500.00
2.3 Funding
awarded from this Scheme is based on the applicant’s budget and the
distance of travel to the international event.
2.4 Grants
can be made up to a maximum amount of $500.00 if competing within the
Pacific/Oceania region and up to a maximum of $800.00 if competing within the
rest of the world. Discretion is available to alter this provision
in exceptional circumstances.
3. Details
of Application Received
3.1 An
application has been received from Geoff Bendall who has been selected to
represent New Zealand as a triathlete at the Standard Duathlon ITU World
Championships held in Adelaide, Australia from 17 to 18 October 2015.
3.2 The
championship hosts the world’s top age group triathletes.
3.3 The
championship will host competitors from all over the world, including
Australia, France, Sweden, Spain and America.
3.4 Geoff
has been competing in triathlons since 2009; he has a very good competitive
record in long distance triathlon events around New Zealand.
3.5 Geoff
has previously represented New Zealand as a triathlete at the Long Course World
Triathlon Championships held in Belfort, France from 1 to 2 June 2013.
3.6 Geoff
is a member of the Manawatu Triathlon Club, and is an active coach in his
community.
3.7 The
application submitted by Geoff seeks to raise funding towards the costs that he
will incur, with evidence of expenditure totalling $3,397.65.
3.8 This
is the second application Geoff has submitted to the International
Representatives Scheme.
3.9 It
is noted that since the application was received the Pahiatua On Track
community committee has granted him $500.00 towards these costs.
4. Significance
Assessment
4.1 The
proposed actions recommended are not considered significant in terms of the
Council’s policy on significance and engagement.
5. Conclusion
5.1 The
request meets the criteria for eligibility set down in the guidelines at the
time of making this application.
5.2 In accordance with those guidelines, the following
recommendation is made for the Council’s consideration.
|
6. Recommendation
That the
report from the Recreation Officer Sport Tararua dated 20 August 2015
concerning the Grant Application of Geoff Bendall to the International
Representatives Scheme (as circulated) be received, and
That the
Council approves the application made by Geoff Bendall for assistance towards
his costs to represent New Zealand at the Standard Duathlon ITU World
Championships held in Adelaide, Australia from 17 to 18 October 2015, and
That the sum
of $500.00 be granted from the International Representatives Scheme for this
purpose.
|
Attachments
1⇩. Application Form - Geoff Bendall
10.3 Grant
Application of Geoff Bendall to the International Representatives Scheme
Attachment 1 Application
Form - Geoff Bendall
|
Date
|
:
|
19 August 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Richard Taylor
Governance
Manager
|
|
Subject
|
:
|
International
Representatives Scheme Review
|
|
Item No
|
:
|
10.4
|
1. Reason
for the Report
1.1 The
Council has requested a review of the criteria for funding from the
International Representatives Scheme to consider proposed amendments.
2. Background
2.1 The
Council provides in each financial year a budget of $5,000.00 to support
international representatives from the district selected through a national
body to represent New Zealand at overseas sport events.
2.2 This
funding is available to individuals that reside within the Tararua district,
and must be applied for prior to the event.
2.3 Funding
grants may be allocated up to a maximum of $500 if competing within the
Pacific/Oceania region and up to a maximum of $800 if competing within the rest
of the world.
2.4 In
January 2015, the Council requested that the criteria for the International
Representatives Scheme be reviewed through discussion at a workshop.
2.5 The
Council subsequently discussed that matter following the completion of the Long
Term Plan, with the outcome being the identification of some amendments to
change the scheme’s criteria for the allocation of this funding.
2.6 These
discussions involved Natarsha Nikora and Brad Cassidy of Sport Manawatu who
assist with the administrative support of operating this scheme.
3. Proposed
Amendments to the Criteria
3.1 The
matters proposed through the workshop as amendments to the criteria related to
the following:
· The number of years that an applicant may be granted funding, noting
that presently it is once every financial year for a maximum of five
consecutive years. It is considered that the period applicable to this
funding be revised to three consecutive years, thereby increasing the
opportunity for new applicants to seek such assistance.
· There have been instances where applicants obtained grants from both
the Council and the district’s community boards/community
committees. While an individual may apply to such sources for
financial assistance the equity of continuing the practice of receiving funding
through both options is not appropriate.
· Widen the
scheme’s purpose to include scope within the guidelines to consider
applications from other international representatives worthy of assistance
outside of sport. This will extend the availability of funding to all
international representatives, and it may result in the need to review the
budget provision for this purpose.
4. Significance
Assessment
4.1 This
matter is not considered significant with regard to the Council’s policy
on significance and engagement, and it relates to an existing community support
scheme already included in the budget.
5. Conclusion
5.1 To
proceed with amending the guidelines and criteria for applications to the
International Representatives Scheme the following recommendation is made to
consider this matter.
|
6. Recommendation
6.1 That
the report from the Governance Manager dated 19 August 2015 concerning the
International Representatives Scheme Review (as circulated) be received, and
6.2 That
through the review of the guidelines for applications to the International
Representatives Scheme the Council makes the following amendments to apply
from the date of this meeting:
· Add the following to the eligibility criteria –
Other
international representatives worthy of assistance outside of sport are
eligible to apply for funding through this scheme. The Council will
exercise its discretion in considering any such grant in line with the
requirements attached to completing applications and the guidelines
applicable to this purpose.
· Amend the number of years that an applicant may be granted funding
to read; “Applicants may submit more than one application per year, but
applicants can only be granted funding once very financial year ending
30 June for a maximum of three consecutive years.”
· Add a new provision to the grants guidelines to read; “Where
funding is granted from the district’s community boards/community
committees the applicant will not be eligible to receive financial assistance
through the Council’s International Representatives Scheme.”
And
that in conjunction with the next Annual Plan the Council consider the budget
provision for the International Representatives Scheme.
|
Attachments
1⇩. Draft application form and guidelines
10.4 International
Representatives Scheme Review
Attachment 1 Draft
application form and guidelines
GUIDELINES
AND APPLICATION FORM
TARARUA
INTERNATIONAL REPRESENTATIVES SCHEME
Individuals may apply for funds from this
scheme for the following purposes:
ELIGIBILITY
1. Criteria
Athletes who
are not professional athletes, qualify for funding when selected to represent
New Zealand, through the national body and/or international body’s
qualifying criteria, for an international event where two or more countries are
participating. The term professional is interpreted in the following
manner: “Professional - the person earns a living from
participating in a sport. Sport is their main source of income and if
asked they would say that being a sportsperson was their profession”.
Other
international representatives worthy of assistance outside of sport are
eligible to apply for funding through this scheme. The
Council will exercise its discretion in considering any such
grant in line with the requirements attached to completing applications and the
guidelines applicable to this
purpose.
2. International
representatives must reside within the Tararua District.
3. Funding
must be applied for prior to the event.
4. Applicants
may submit more than one application per year, but applicants can only be granted
funding once every financial year ending 30 June for a maximum of three
consecutive years.
5. Applications
are available on an ongoing basis during the financial year 1 July to 30 June.
6. Coaches
and officials are not eligible to receive this grant.
7. The
administrator must receive completed applications one month prior to
travel. Incomplete applications will not qualify.
NB:
Replacement applications will be considered at short notice in exceptional
circumstances, i.e. in the event of unexpectedly being accepted into a team due
to injury, illness etc.
APPLICATIONS
8. You
must complete the application form and attach the following information:
i) Provide
details of formal recognition by the national body through independent
notification of selection into a New Zealand team
ii)
Other team members representing New Zealand at the
same event selected from within the Tararua District.
iii) A
detailed budget of income and expenses to attend the event including:
¨ subsidy from
any source, including national organisations, Sport New Zealand, New Zealand
Olympic and Commonwealth Games Association.
¨ other
sources of funding received and/or applied for including community boards and
community committees within the district
iv) A
brief CV of the achievements of the applicant to date, specific to this
application.
9. The
Council expects international representative grant recipients to give back to
their district by such ways as making role model/mentoring visits to schools or
presentation of such workshops.
10. International
representatives are to report back in writing to the Council on the experience
of participating at the international event.
GRANTS GUIDELINES
11. The
amount awarded is based on the applicant’s budget and the distance
of travel to an international event.
12. Funding
grants available are up to a maximum of $500 if competing within the
Pacific/Oceania Region and up to a maximum of $800 if competing within the rest
of the world.
13.
Where funding is granted from the district’s community
boards/community committees the applicant will not be eligible to receive
financial assistance through the Council’s International Representatives
Scheme.
14. The
Council reserves the right to alter allocation criteria under exceptional
circumstances.
15. The
grant is paid on receipt of confirmation from the National Body of selection to
the event. In the event of non-attendance, the grant must be repaid
within 90 days.
16. Grant
applications are subject to available funds.
If you have any queries, please contact:
Natarsha Nikora
Tararua Recreation Advisor
Phone (06) 374 4136
E-mail: natarsha.nikora@sportmanawatu.org.nz
GRANTS
FOR INTERNATIONAL REPRESENTATIVES APPLICATION FORM
WHAT SPORT/ACTIVITY ARE YOU REPRESENTING NEW
ZEALAND IN?
Date
Travelling: _______________ Date
Application Complete: __________________
The
administrator must receive completed applications one month prior to
travel. Applications received within a month of travel will not be
eligible unless applying as a replacement applicant.
A
replacement applicant is an applicant who has been selected for international
representation at the last minute through exceptional circumstances.
ARE YOU APPLYING AS A REPLACEMENT APPLICANT?
o YES o NO
If yes, please outline the exceptional circumstances
surrounding your application:
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
1. Name of National
Body:_____________________________________________
Contact
person: _____________________________________________
(President/Secretary/Other)
Address: _____________________________________________
_____________________________________________
Phone
Number: _________________________________(day)
Phone
Number: _________________________________(night)
2. Name of
International Representative:
Residential
Address:
Phone
Number: _________________________________(day)
Phone
Number: _________________________________(night)
3. The
Event:
(a) Description
of the event: ____________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
(b) Date
of event: ____________________________________________
(c) Venue
for event: ____________________________________________
(d) State the importance of the
event in the eyes of the individual:
__________________________________________________________
__________________________________________________________
(e) Please
list other countries involved in this event:
__________________________________________________________
__________________________________________________________
4. Are
there any other team members representing New Zealand at the same event that
have been selected from within the Tararua District? If yes, please give
details:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
5. Have you
received funding for this event from:
Yes No Value
National Organisations _______
Sport New Zealand _______
New Zealand Olympic and
Commonwealth
Games Association _______
Note:
If you have been granted funding from the districts’ community
boards/community committees you are not eligible to receive financial
assistance through this scheme
6. Other
Sources of Funds
(a) Other
sources of funding applied for. State source and amount:
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
(b) Other
sources of funding received. State source and amount:
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
(c) Will you seek
other sources of funding if the application for a grant is unsuccessful?
Yes No
(d) Will you
still attend the event if the application for a grant is unsuccessful?
Yes No
7. HAVE
YOU ATTACHED THE FOLLOWING APPROPRIATE INFORMATION?
IF THE
FOLLOWING INFORMATION IS NOT INCLUDED, YOUR APPLICATION WILL NOT BE ELIGIBLE
FOR FUNDING.
Check:
(a) Confirmation
from the national body of selection to represent New Zealand
(b) A
detailed budget of income and expenses, including:
· Subsidy from
any source, including national organisations, Sport New Zealand, New Zealand
Olympic and Commonwealth Games Association.
· Other
sources of funding received and/or applied for including community boards and
community committees within the district.
(c) A
CV of achievements to date specific to this application
8. If
your application is successful, how will you give back to the Tararua
community?
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Any questions unanswered on this form will result in an
incomplete application.
9. Information
from this form is passed on to the media and Sport Tararua. Do you object
to this information being used by these groups?
Yes No
IT IS UNDERSTOOD THAT IF THE APPLICATION IS SUCCESSFUL
· The grant
recipient will submit a written report to the Council on the benefits of their
participation at the international event.
· Any press
releases/articles that acknowledge the support of the Tararua District Council
will be included in the report to the Council.
· Grant
recipients may be required to make themselves available for media liaison.
· The grant
recipient will promote the Tararua District to overseas competitors
participating in their event.
· The
international representative is to give back to the Tararua District in such
ways as being a role model/mentor to visit schools or supporting coaching
services/workshops. The applicant shall outline the details of their
intentions regarding that matter within the information provided in this
application.
· In the event
of non-attendance, the grant will be repaid within 90 days.
Signed: _________________________________________________________
Dated: _________________________________________________________
Return to:
Natarsha Nikora
Sport Manawatu
Tararua Recreation Advisor
C/- PO Box 115
Dannevirke 4942
|
Date
|
:
|
19 August 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Raj Suppiah
Acting Regulatory
Manager
|
|
Subject
|
:
|
Report on
the Administration of Dog Control Policy and Practices for the Year ended 30
June 2015
|
|
Item No
|
:
|
10.5
|
1. Reason
for the Report
1.1 Reporting
to the Council on the administration of the dog control policy and practices
for the year ending 30 June 2015.
2. Background
2.1 Section
10A of the Dog Control Act 1996 requires the Council to publicly report each
financial year on:
· The administration of the
dog control policy and dog control practices; and
· A
variety of dog control related statistics.
2.2 The
Council’s dog control policy came into effect on 1 September 2004.
3. Overview
and Resources
3.1 The
Council employs two Animal Control Officers (ACO). The ACO’s duties
also include roaming stock. A 24-hour dog ranging service is provided
using a contracted security firm outside normal working hours. The
Council operates two dog pounds, one in Dannevirke and one in Woodville. The
Dannevirke dog pound is managed by the Dannevirke based ACO who feeds the dogs
and keeps the pound clean during working hours. Outside working hours,
the dogs are fed and the security firm cleans both pounds.
3.2 One
ACO resigned in November 2014 and was replaced in March 2015. Since then,
the replacement ACO and the current ACO have both resigned.
3.3 Council
is investigating options for the continuality of services going forward,
whether it should be delivered through full time staff, out-sourced to other
councils as a shared service or to a contractor, or a combination of the two,
i.e. in-house and outsourced.
3.4 Currently
we are managing the Animal Control activity by contracting services with
Horowhenua and Rangitikei District Councils, and external contractors.
Both District Councils have been supportive and provided staff to cover
responsibilities whilst we recruit new ACOs. With the support from the
two councils and contracted resources, we are currently adequately resourced to
ensure service levels are maintained and are within the current overall budget
for the regulatory activity.
4. Part
1 – Dog Control Policy and Practices
4.1 Dog
Numbers
4.1.1 In the Tararua
District, on 30 June 2014, there were 3,028 known owners with 6,740 dogs, of which 226 were not
re-registered. Of the known dogs, 5,413 are classified as rural dogs and
1,327 as urban dogs. Of the urban dogs, 358 have the “preferred
dog” status. Preferred dog status is applied to the owners whose
properties are adequately fenced to confine their dogs, who provide good
accommodation for their dogs and who demonstrate good dog management
practices. Anyone who wishes to keep more than two dogs, over the age of
three months, in an urban area, must first obtain a licence from the Council.
4.2 Dog
Registration
4.2.1 The
Council’s Revenue and Financing Policy requires the activity to be 95%
funded by dog registration and pound fees with the balance funded from general
rates.
|
|
2014/15
|
2013/14
|
|
Rural dogs
|
$25.00
|
$23.00
|
|
Urban dogs
|
$78.00
|
$73.00
|
|
Preferred
owner status
|
$38.00
|
$38.00
|
4.2.2 All dogs are
required to be registered by 1st August, after which a 50% penalty
is applied to the registration fee. After three months, the owners of any
unregistered dogs are served with an infringement notice, which if unpaid
ultimately is referred to the district court for collection.
4.3 Ranging
4.3.1 Officers
regularly patrol public areas, particularly where wandering dogs are an
on-going problem. Patrolling covers all the towns and settlements,
although more emphasis is given to the four main towns.
4.3.2 There were 280
dogs impounded in this period compared to 229 in the last period. 102 of
the impounded dogs were destroyed, 32 rehomed and 150 returned to their owners.
4.3.3 1,178
dog-related complaints were lodged with the Council, the majority being for
barking and wandering dogs. This is an increase of 627 complaints from
the last report.
4.3.4 There were 89
reported complaints about people or animals being bitten or rushed by dogs
during the year. Last year there were 78 complaints. On these
occasions, the dogs are either destroyed, owners given a warning letter, the
dogs classified as menacing or dangerous or an infringement notice issued and
their owners pay compensation to those affected.
4.4 Exercise
Areas
4.4.1 The dog
exercise area established at Mangatera in Dannevirke is well used by dog
owners. At this stage, we have not been able to identify any suitable
sites for exercise areas in the other towns within the district.
4.5 Menacing
Dogs and Dangerous Dogs
4.5.1 All owners of
menacing and dangerous dogs are recorded on Council’s dog database.
Owners are written to at the time of the dangerous or menacing classification
being applied, advising them of their legal responsibilities as the owner.
4.5.2 Ten dogs were
classified as dangerous and 66 dogs are classified as menacing under Sections
33A and 33C of the Dog Control Act. All of these dogs were classified
because of observed or reported behaviour of the dog. These breeds or types
were mainly American Pit Bull Terriers.
4.5.3 There
were no appeals against the classifications.
|
Location
Breakdown of Dangerous/Menacing Dogs in the District
|
|
Location
|
Dangerous
|
Menacing
|
|
Dannevirke
|
6
|
37
|
|
Woodville
|
2
|
10
|
|
Pahiatua
|
2
|
13
|
|
Eketahuna
|
|
3
|
|
Norsewood
|
-
|
2
|
4.6 Education
4.6.1 Officers have
published two articles dealing with dog-related matters in the Council’s
Bush Telegraph page during the year. No schools chose to take up the
opportunity to take part in dog education this year.
5. Part
2 – Statistical information
|
Category
|
2014/15
|
2013/14
|
|
No of registered dogs
|
6,740
|
6,626
|
|
No of probationary owners
|
0
|
0
|
|
No of disqualified owners
|
0
|
0
|
|
No of dogs classified as dangerous
|
15
|
13
|
|
No of
dogs classified as menacing under S33A:
· S33A 1(b)(i) observed or reported behaviour
· S33A 1(b)(ii) characteristics associated with breed
|
20
2
|
17
3
|
|
No of dogs classified as menacing
under S33C
|
26
|
26
|
|
Number of infringement notices
issued:
· Failing to register a dog
· Failing to control a dog
|
22
11
|
132
5
|
|
No of prosecutions taken
|
0
|
1
|
|
Dog Related Complaints 2014/15
|
|
|
Aggressive Dog
|
17
|
|
Barking Dog
|
522
|
|
Dead Dog
|
5
|
|
Dog Attack
|
41
|
|
Dog Bylaw Breach / Enquiry
|
9
|
|
Dog Other
|
13
|
|
Dog Welfare Concern
|
17
|
|
Roaming, Uncontrolled, Secured Dog
|
523
|
|
Rushing Dog
|
31
|
|
Total
|
1,178
|
The way Council
captured complaints and allocated then to categories was changed during the
last year. Various categories have been combined, for example, “dog
fouling” has been merged with “Dog Bylaw breach”.
5.1 Infringements
|
Infringement
Offence Type
|
Number
Issued
|
|
Failed
to register dog
|
22
|
|
Failed
to keep dog controlled/confined
|
8
|
|
Failed
to keep dog under control
|
3
|
|
Failed
to comply with any authorised bylaw
|
1
|
|
Fail
Comply Barking Dog Notice
|
4
|
|
TOTAL
|
38
|
Council had
issues with the software and was not able to get the module working properly
during the year. Coupled with the resignations of the Animal Control
Officers, Council was not able to confidently get the infringement module
operating in time to recommence the issuing of infringements.
5.2 Prosecutions
No prosecutions
were initiated or taken by the Council in this period.
5.3 Disqualified and Probationary Owners
5.3.1 Disqualified:
The district
has no disqualified owners.
5.3.2 Probationary:
The district has no probationary owners.
6. Significance
Assessment
6.1 The
preparation of this report is a statutory requirement, and the information it
provides is available to any person interested in obtaining the details that
will be advertised following the adoption by the Council.
|
7. Recommendation
7.1 That
the report from the Acting Regulatory Manager dated 19 August 2015 concerning
the Report on the Administration of Dog Control Policy and Practices for the
Year ended 30 June 2015 (as circulated) be received, noted and adopted by the
Council.
|
Attachments
Nil.
|
Date
|
:
|
19 August 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Raj Suppiah
Acting
Regulatory Manager
|
|
Subject
|
:
|
Tararua
District Council 2015 Annual Report to the Alcohol Regulatory and Licensing
Authority
|
|
Item No
|
:
|
10.6
|
1. Reason
for the Report
1.1 Within
three months after the end of every financial year, every territorial authority
must prepare and send to the licensing authority a report of the proceedings
and operations of its licensing committee during the year. Section 199 of
the Sale and Supply of Alcohol Act 2012 requires reports to be submitted prior
to 30 September 2015.
2. Overview
of District Licensing Committee Workload
2.1 District
Licensing Committee’s Structure and Personnel
Commissioner -
David Lea
Secretary -
Raj Suppiah
Members -
Maureen Reynolds, Kerry Sutherland and Nick Perry
Committee
Advisor - Joan Spencer
2.2 Any
staff training undertaken relating to the Sale and Supply of Alcohol Act 2012
The Committee
Advisor attended a SOLGM workshop
2.3 District
Licensing Committee Meetings orHearings
The Committee
meet on the first Friday of each month to determine any applications. 173
applications were determined by the Committee in the 2014/15 year.
Two hearings
were held to determine opposed applications:
|
Date of Hearing
|
Applicant
|
Application Type
|
Decision
|
|
19
December 2014
|
Helen Upson
|
Special Licence
|
Granted
|
|
5 June 2015
|
Ruahine
Ports Limited
|
Off Licence
|
Refused
|
2.4 Any
noticeable trends or issues faced by the District Licensing Committee
Nil
3. District
Licensing Committee Initiatives
3.1 New
initiatives adopted or tried by the District Licensing Committee
Nil
4. Local
Alcohol Policy
4.1 The
Tararua District Council has not developed a Local Alcohol Policy at this
stage.
5. Current
Legislation
5.1 Any
comment on the Sale and Supply of Alcohol Act 2012
Nil
6. Any
other matters the Territorial Authority might wish to draw to the attention of
the Authority
6.1 Statistical
Information
Annual Return
Appendix 1
Return for the period 1 July 2014 to 30 June 2015
6.2 Current
listing of Licensed Premises
Appendix 2
7. Significance
Assessment
7.1 The
presentation of this report is a statutory requirement, and the details it
provides are circulated to the Council prior to being sent to the Alcohol
Regulatory and Licensing Authority for inclusion in their annual report to
Parliament.
|
8. Recommendation
8.1 That
the report from the Acting Regulatory Manager dated 19 August 2015 concerning
the Tararua District Council 2015 Annual Report to the Alcohol Regulatory and
Licensing Authority (as circulated) be received and the contents are noted.
|
Attachments
1⇩. Appendix 1: Licensing Statistics
2014-2015
2⇩. Appendix 2: Licensed Premises
Register 2014-2015
10.6 Tararua
District Council 2015 Annual Report to the Alcohol Regulatory and Licensing
Authority
Attachment 1 Appendix
1: Licensing Statistics 2014-2015
10.6 Tararua District Council 2015 Annual Report to the
Alcohol Regulatory and Licensing Authority
Attachment 2 Appendix
2: Licensed Premises Register 2014-2015
|
Date
|
:
|
19 August 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Clayton Locke
Licensing
Officer
|
|
Subject
|
:
|
Liquor
Licensing Matters Determined Under Delegated Authority
|
|
Item No
|
:
|
10.7
|
1. Reason
for the Report
1.1 To
advise the Council of decisions made under delegated authority regarding
liquor-licensing applications.
2. Renewal
of Manager’s Certificates
2.1 Under
Section 224 of the Sale and Supply of Alcohol Act 2012, the following have made
application for the renewal of their Manager’s Certificate.
2.2 Reports
have been obtained from the Police and the Liquor Licensing Inspector, neither
of whom have raised any matters in opposition to the application.
2.3
In such a situation, Section 228 requires the Agency to renew the certificates
on the conditions presently attached to them for a further period of three
years.
2.4 The
following renewal applications have been made, no objections have been received
nor have any matters in opposition to the renewals been raised in the reports
filed.
|
Managers Certificate - Renewal of Manager
Certificate
|
|
License / Cert No
|
Premises
|
Applicant
|
Issue
Date
|
Expiry
Date
|
|
401.2009.00003388.001
|
The Bottle 'O - Pahiatua
|
Mrs D F Shanahan
|
06
Jul 2015
|
27
May 2018
|
|
401.2011.00005032.001
|
Woodville Four Square
|
Miss T K La Dette
|
06
Jul 2015
|
20
June 2018
|
3. Renewal
of On, Off and Club Licences
3.1 Section
127 of the Sale and Supply of Alcohol Act 2012 provides that the holder of an
On, Off or Club Licence may apply to the District Licensing Agency for the
renewal of the licence.
3.2 The Act requires the applicant to publicly notify the application
twice.
3.3 Reports on all applications are obtained from the following:
· Police, Licensing Inspector and MidCentral
Health
· New Zealand Fire Service (all applications that
trigger the required level for reporting)
3.4 If no objections are filed and no report filed raises any matter in
opposition to the application, the District Licensing Agency is required to
renew the licence for a further period of three years on the conditions
presently attached to it.
3.5 The
following renewal applications have been made, no objections have been received
nor have any matters in opposition to the renewals been raised in the reports
filed.
|
On Licence - Renewal On Licence
|
|
License / Cert No
|
Premises
|
Applicant
|
Issue
Date
|
Expiry
Date
|
|
400.2012.00005198.001
|
Club Hotel
|
Mr B F Smith
|
09
Jul 2012
|
20
May 2018
|
|
Off Licence - Renewal of Off Licence
|
|
License / Cert No
|
Premises
|
Applicant
|
Issue
Date
|
Expiry
Date
|
|
400.2009.00003443.001
|
Club Hotel
|
Mr B F Smith
|
20
May 2005
|
20
May 2018
|
4. New
Certificates
4.1 Under
Section 219 of the Sale and Supply of Alcohol Act 2012, the following have made
application for a Manager Certificate.
4.2 Reports have been obtained from the Police and the Liquor Licensing
Inspector, neither of whom have raised any matters in opposition to the
application.
4.3 In such a situation, Section 223 requires the Agency to issue the
certificate for a period of one year.
|
Managers Certificate - New Manager Certificate
|
|
License / Cert No
|
Premises
|
Applicant
|
Issue
Date
|
Expiry
Date
|
|
401.2015.00005155.001
|
Dannevirke Services and
Citizens Club
|
Miss E R Katene-Wright
|
23
Jun 2015
|
23
Jun 2016
|
|
401.2015.00005153.001
|
Dannevirke Four Square
|
Mrs T Nicholson
|
06
Jul 2015
|
06
Jul 2016
|
5. New
On, Off and Club Licences
5.1 Section 100 of the Sale and Supply of Alcohol Act 2012 provides that
a person, company, chartered club, or such like as provided for under the Act
may apply to the District Licensing Agency for the issue of an On, Off or Club
licence.
|
No New Renewal
Applications have been received
|
6. Special
Licences
6.1 Under
Section 22 of the Sale and Supply of Alcohol Act 2012, the following have made
application for Special Licences for the occasions detailed.
6.2 Reports
have been obtained from the Police and the Liquor Licensing Inspector, neither
of whom have raised any matters in opposition to the application.
6.3 In
considering each application, the Licensing Agency must have regard to the
following matters:
· The nature of the particular occasion
· The suitability of the applicant
· The days on which and the hours during which the applicant proposes
to sell liquor
· The steps proposed to be taken to ensure that prohibited persons are
not served
· The applicant’s proposals relating to the sale and supply of
non-alcoholic refreshments and food
· The reports from the Police and the Liquor Licensing Inspector
6.4 The
following applications are not contrary to the objects of the Act and take into
account the above criteria.
|
Special Licence - Special Licence
|
|
License / Cert No
|
Premises
|
Applicant
|
Issue
Date
|
Expiry
Date
|
|
400.2015.00005447.001
|
Dannevirke
Golf Club
|
Dannevirke
Golf Club Inc.
|
17
Jul 2015
|
19
Jul 2015
|
|
400.2015.00005446.001
|
Woodville
Clay target Club
|
Mr J M
Wilkey
|
22
Jul 2015
|
22
Jul 2015
|
|
400.2015.00005445.001
|
Fountain
Theatre
|
Dannevirke
Theatre Company Inc.
|
20
Jul 2015
|
25
Apr 2016
|
6.5 Under
Section 22 of the Sale and Supply of Alcohol Act 2012, the applications for
Special Licences are approved subject to the following conditions:
· At all times
when liquor is available for sale, a reasonable range of non-alcoholic
refreshments and food is to be available for consumption on the premises at all
times while liquor is being sold.
7. Temporary
Authority
7.1 Section
136 of the Sale and Supply of Alcohol Act 2012 permits the Licensing Agency to
make orders authorising applicants to carry on the sale and supply of liquor
for up to three months in respect of a premise for which existing licences
exist. The Licensing Agency may hear and determine orders ex parte, or
hold a public hearing.
|
No Temporary
Authority Applications have been received
|
|
8. Recommendation
8.1 That
the report from the Liquor Licensing Officer dated 19 August 2015 concerning
Liquor Licensing Matters Determined Under Delegated Authority (as circulated)
be received and the contents are noted.
|
Attachments
Nil.
|
Date
|
:
|
19 August 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Craig Lunn
Planning
Manager
|
|
Subject
|
:
|
Planning
Matters Determined Under Delegated Authority
|
|
Item No
|
:
|
10.8
|
1. Resource
Management
1.1 The Chief Executive has granted the following resource consents
under delegated authority:
2. Subdivision Application
Pursuant to Sections 104, 104A and 104B of
the Resource Management Act 1991, the following subdivision consents have been
granted:
|
2.1
|
201.2015.12.1
|
A. & D. Bengston, 305 High Street,
Dannevirke
|
Consent to subdivide
Lot 3 DP 20352 (CFR HBM1/738) into two lots
Pursuant to
Section 113 of the Resource Management Act 1991, consent was granted for the
following reasons:
· Subject to the imposition of conditions, the activity will have no
more than minor actual or potential adverse effects on the environment.
· The proposal is not contrary to any relevant objectives or policies.
· The proposal is consistent with Part II of the Resource Management
Act 1991
Pursuant to
Sections 108 and 220 of the Resource Management Act 1991, consent was granted
subject to the following conditions:
1. The development shall proceed in general accordance
with the plans and information submitted with the application and held on
Council files 201.2014.12.1 and 202.2015.12.1 (Ref: “Proposed Subdivision
of Lot 3 DP 1015 – April 2015”, except where superseded by further
information received June 2015).
2. If a conflict arises between any conditions of this
consent and the application, the conditions of this consent shall
prevail.
3. If this consent is not given effect to within a
period of 5 years from the date of its commencement, it shall lapse under
Section 125 of the Resource Management Act 1991.
Advice Notes:
a. Pursuant
to Section 357 of the Resource Management Act 1991, if you disagree with this
decision or any of the conditions of consent, you may lodge an objection in
writing to the Tararua District Council. The objection must be received within
15 working days of the receipt of this written decision.
|
2.2
|
201.2015.23.1
|
M. &
P. Croad, 800m south 1450 Hinemoa Valley Road, Pahiatua
|
Consent to subdivide Section 12 Block I Puketoi Survey District (CFR WN30A/167) and Section 8 Block V Puketoi
Survey District (CFR WN510/120), into two lots
Pursuant to
Section 113 of the Resource Management Act 1991, consent was granted for the
following reasons:
· The environmental effects of the proposal will be no more than
minor, subject to the recommended conditions of consent.
· Granting consent will be consistent with the relevant objectives,
policies, and area characteristics of the Operative Tararua District Plan and
the relevant provisions of the Part II of the Resource Management Act 1991.
Pursuant to
Sections 108 and 220 of the Resource Management Act 1991, consent was granted
subject to the following conditions:
1. That the proposed subdivision shall
proceed in general accordance with the application received by Council on 5
June 2015 including the subdivision plan drawn by C G Bone dated “May
2015” and held on Council file 201-2015-23-1, except as required by the
following conditions.
2. That this consent will lapse if not
given effect to within 5 years from the date of commencement, under Section 125
of the Resource Management Act 1991.
Advice Notes:
a. Pursuant to Section 357 of the Resource Management
Act 1991, if you disagree with this decision or any of the conditions of
consent, you may lodge an objection in writing to the Tararua District
Council. The objection must be received within 15 working days of the
receipt of this written decision.
b. Prior to any building works or activities within the
indicate flood zone area or near the Tiraumea River please contact the Manawatu
Wanganui Regional Council (Horizons) on 0508 800 800 for any requirements and
for information regarding the proposal.
|
2.3
|
201.2015.26.1
|
Hilly View Land Company Ltd,
Nireaha-Hukanui & North Road, Eketahuna
|
Consent to subdivide Section 37 Block V Mangaone SD (CFR
WN73/203), Section 43 Block V Mangaone SD (CFR WNA/3/1212) and 44 Block V
Mangaone SD ( CFR WN94/104), into four lots.
Pursuant to
Section 113 of the Resource Management Act 1991, consent was granted for the
following reasons:
· The environmental effects of the proposal will be no more than
minor, subject to the recommended conditions of consent.
· Granting consent will be consistent with the relevant objectives,
policies, and area characteristics of the Operative Tararua District Plan and
the relevant provisions of the Part II of the Resource Management Act 1991.
Pursuant to
Sections 108 and 220 of the Resource Management Act 1991, consent was granted
subject to the following conditions:
1. That
the proposed subdivision shall proceed in general accordance with the
application received by Council on 10 June 2015 including the subdivision plan
drawn by Tomlinson and Carruthers Surveyors Limited dated “May
2015”, and held on Council file 201-2015-26-1, except as required by the
following conditions.
2. That
the Right of Way Easement marked on the Subdivision Plan dated “May
2015” for the purposes of access of Lot 2 over Lot 1 be duly granted or
reserved.
3. That
proposed Lots 1 & 4 vehicle crossings be formed and sealed in accordance
with standards within Section 5.3.3.2 (e), Appendix 12 of the Operative
District Plan. Please see advice note b.
4. That this consent will lapse if not
given effect to within 5 years from the date of commencement, under Section 125
of the Resource Management Act 1991.
Advice Notes:
a. Pursuant
to Section 357 of the Resource Management Act 1991, if you disagree with this
decision or any of the conditions of consent, you may lodge an objection in
writing to the Tararua District Council. The objection must be received
within 15 working days of the receipt of this written decision.
b. On the development of Lots 1 & 4 Vehicle
crossings, please contact the Area Supervisor at Tararua Alliance (06 376 0200)
regarding vehicle crossing construction standards.
|
2.4
|
201.2015.27.1
|
V. Larsen & H. Goodall, 119
Norsewood-Ormondville Road, Norsewood
|
Consent to subdivide Lot 2 DP 26555 (CFR: HBW2/215),
into two lots
Pursuant to
Section 13 of the Resource Management Act 1991, consent was granted for the
following reasons:
· The environmental effects of the proposal will be no more than
minor, subject to the recommended conditions of consent.
· Granting consent will be consistent with the relevant objectives,
policies, and area characteristics of the Operative Tararua District Plan and
the relevant provisions of the Part II of the Resource Management Act 1991.
Pursuant to
Sections 108 and 220 of the Resource Management Act 1991, consent was granted
subject to the following conditions:
1. That
the proposed subdivision shall proceed in general accordance with the
application received by Council on 22 June 2015 and amendments received
on the 23 July 2015 including the subdivision plan drawn by C G Bone dated
“June 2015” and held on Council file 201-2015-27-1, except as
required by the following conditions.
2. That
proposed Rights of Way for the purposes of access of Lot 2 over Lot 1 as marked
as ‘A’ on the subdivision plan drawn by C G Bone dated “June
2015” be duly reserved or granted.
3. That this consent will lapse if not
given effect to within 5 years from the date of commencement, under Section 125
of the Resource Management Act 1991.
Advice Notes:
a.
Pursuant to Section 357 of the Resource
Management Act 1991, if you disagree with this decision or any of the
conditions of consent, you may lodge an objection in writing to the Tararua
District Council. The objection must be received within 15 working days
of the receipt of this written decision.
3. Subdivision
Plans Approval
Pursuant to Section 223 of the Resource
Management Act 1991, having previously obtained subdivision consent, the
following plans of subdivision have been approved:
|
3.1
|
201.2015.3.1
|
C. Hull
& F. Mason, 62 Mangatainoka Valley Road, Eketahuna
|
|
3.2
|
201.2015.13.1
|
APL Property Queenstown Limited, 15 & 17 Main Street & 2
Paterson Street, Pahiatua
|
4. Land
Use Applications
Pursuant to Sections 104, 104A and 104B of
the Resource Management Act 1991, the following land use consents have been
granted:
|
4.1
|
202.2015.24.1
|
Matt Charlton Contracting, 115
Adelaide Road, Dannevirke
|
Consent to establish and operate an agricultural
contracting business. The activity involves a yard and buildings for storing
vehicles and equipment used in the production and transport of agricultural products. Other activities include the storage of
surplus production, washing of equipment, and vehicle maintenance. The site
will operate from 7am to 7pm, seven days per week.
Pursuant to
Section 113 of the Resource Management Act 1991, consent was granted for the
following reasons:
· Subject to the imposition of conditions, the activity will have
minor actual or potential adverse effects on the environment.
· The proposal is not contrary to any relevant objectives or policies.
· The proposal is consistent with Part II of the Resource Management
Act 1991.
Pursuant to
Section 108 of the Resource Management Act 1991, consent was granted subject to
the following conditions:
1. The
development shall proceed in general accordance with the plans and information
submitted with the application on 20 January 2015, except where another
condition of this consent must be complied with. This information is held on
Council file 202.2015.24.1.
2. The consent holder shall be
responsible for all operations related to the exercise of this resource consent,
and must ensure employees and contractors are made aware of the conditions of
this resource consent and ensure compliance with those conditions.
3. Within 6 months of the date that
this consent is granted, the existing vehicle crossing to the yard be upgraded
and sealed to the following specifications; at the road seal edge 1.5 metres
wide, extending 14 metres in length and 200 millimetres thick. Please see
advice note b.
4. The Consent holder shall ensure
that noise from activities authorised by this consent does not exceed the
following noise limits:
• 7.00
am - 7.00 pm daily 55 dBLAeq(15 min)
• 7.00
pm - 7.00 am daily 45 dBLAeq(15 min) and 75 dBLAFmax
All noise shall be
measured in accordance with NZ6801:2008 and assessed in accordance with NZS6802:2008.
5. Within 6 months of the date that
this consent is granted, all outside storage facilities for liquid and solid
hazardous substances shall be sealed and bunded so that the volume of the
largest container can be contained and excluded from the stormwater system. In
the event of a spill or stormwater event, containment from the stormwater
system shall be achieved with a retention sump and/or a stormwater valve. See
advice note c.
6. The Consent holder shall ensure
that any dust generated through the exercise of this consent does not cause
nuisance beyond the boundary of the site.
7. If this consent is not given effect
to within a period of 5 years from the date of its commencement it shall lapse
under Section 125 of the Resource Management Act 1991.
Advice Notes:
a. Pursuant to Section 357 of the
Resource Management Act 1991, if you disagree with this decision or any of the
conditions of consent, you may lodge an objection in writing to the Tararua
District Council. The objection must be received within 15 working days
of the receipt of this written decision.
b. Please contact the Area Supervisor
at Tararua Alliance (06 376 0200) regarding your vehicle crossing application
and construction requirements.
c. A ‘bund’ is where
the floor is raised to form an impervious kerbed pond that would retain the
flow of any liquid.
|
4.2
|
202.2015.25.1
|
Beef + Lamb New Zealand, 82135 State
Highway 2, Pahiatua
|
Consent to erect a
free standing sign to advertise the Beef + Lamb within
the district. The sign will sit 1.8 metres above ground level, and will
have a maximum display area of 2 metres wide by 2.5 metres high (5m²). The
sign will display the message: “Beef + Lamb New Zealand Working Here”.
Pursuant to
Section 113 of the Resource Management Act 1991, consent was granted for the
following reasons:
· Subject to the imposition of conditions, the activity will have
minor actual or potential adverse effects on the environment.
· The proposal is not contrary to any relevant objectives or policies.
· The proposal is consistent with Part II of the Resource Management
Act 1991.
Pursuant to Section 108 of the Resource
Management Act 1991, consent was granted subject to the following conditions:
1. The
development shall proceed in general accordance with the plans and information
submitted with the application on 5 June 2015 and amendment received 17 June
2015 except where another condition of this consent must be complied with. This
information is held on Council file 202.2015.25.1.
2. The
consent holder shall be responsible for all operations related to the exercise
of this resource consent, and must ensure employees and contractors are made
aware of the conditions of this resource consent and ensure compliance with
those conditions.
3. If this consent is not given effect
to within a period of 5 years from the date of its commencement it shall lapse
under Section 125 of the Resource Management Act 1991.
Advice Notes:
a. Pursuant to Section 357 of the
Resource Management Act 1991, if you disagree with this decision or any of the
conditions of consent, you may lodge an objection in writing to the Tararua
District Council. The objection must be received within 15 working days
of the receipt of this written decision.
|
5. Recommendation
That the report from the Planning
Manager dated 19 August 2015 concerning Planning Matters Determined
Under Delegated Authority (as circulated) be received and the
contents are noted.
|
Attachments
Nil.
|
Date
|
:
|
19 August 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Tom Dodd
Performance
Manager
|
|
Subject
|
:
|
Mangatainoka
Domain
|
|
Item No
|
:
|
10.9
|
1. Reason
for the Report
1.1 This
report is presented to the Council to consider the possible exchange of land
adjacent to the Mangatinoka Domain.
2. Background
2.1 There is a spur of road reserve directly opposite the Tui Brewery at
Mangatainoka which functions as access to the Mangatainoka Domain as well as to
two houses. The house directly facing the State Highway has a considerable
proportion of the building on the road reserve and the rear house has an area
of front yard that is in fact road reserve.
2.2 The
owners of the property have earlier made enquiries regarding the possible
purchase of this land and now, with the possible sale of the land taking place,
they wish to investigate their options for the acquisition of this land.
2.3 The
property described above backs on to Cemetery Road opposite the gates of the
Mangatainoka Cemetery.
3. Mangatainoka
Cemetery
3.1 With
the opening of the Soldiers Cemetery section and the use of this for Anzac
observations, the need for parking for both cars and buses at the Mangatainoka
Cemetery is increasing. The roadside on Cemetery Road provides this
parking. This year on Anzac Day there was insufficient parking for the number
of vehicles attending the ceremony with some being obliged to park on the edge
of the State Highway.
3.2 Additional
parking could be provided closer to the cemetery gates in the future and, as
mentioned above, the property described in point one is adjacent to the road
opposite the cemetery gates.
4. Assessment
of Options
4.1 The
Council can continue with the status quo in terms of the land at this location
or proceed with the proposal that has potential benefits for both the Council
and the property owners concerned.
5. Significance
Assessment
5.1 This
matter is not considered significant with regard to the Council’s policy
on significance and engagement, and does not require consultation in terms of
the proposal presented for consideration.
6. Conclusion
6.1 The
following recommendation is made to proceed with the option of exchanging land
adjacent to the Mangatainoka Cemetery in the interests of the potential value
this provides for the enhancement of that area.
|
7. Recommendation
7.1 That
the report from the Performance Manager dated 19 August 2015 concerning the
Mangatainoka Domain (as circulated) be received, and
7.2 That
the opportunity to exchange land to suit the future needs of both the
Hemopo’s and the Tararua District Council be authorised with similar
areas to be exchanged.
Advisory
Note
This
matter has been discussed with the Hemopo’s and agreement was reached
that if possible this shall be done. The Hemopo’s will meet all
of the costs involved. Option “B” in the attachment to this
report is the preferred option, with Option “A” being a possible
alternative. Neither of these options will have a negative effect on
access to the Mangatainoka Domain.
|
Attachments
1⇩. Maps - Mangatainoka Domain - Options A and
B
10.9 Mangatainoka
Domain
Attachment 1 Maps -
Mangatainoka Domain - Options A and B
|
Date
|
:
|
20 August 2015
|
|
To
|
:
|
Mayor and
Councillors
Tararua
District Council
|
|
From
|
:
|
Raj Suppiah
Chief
Financial Officer
|
|
Subject
|
:
|
Financial
Report for the Year Ended 30 June 2015
|
|
Item No
|
:
|
10.10
|
1. Dashboard
2. Executive Summary
3. Summary of Activity Financial Results and Variances
4. Summary of Service Performance Results
5. Capital Expenditure Report
6. Debtors Management Progress Report
7. Treasury Report
8. Compliance Report
Appendix 1 : Revenue
and expenditure by Council Activity
Appendix 2 : Financial
Prudence Benchmarks Disclosures
Enclosed : Draft
2014/15 Annual Report
2. Executive
Summary
|
|
2013/14 Actual
000’s
|
2014/15 Actual
000’s
|
2014/15
Budget
000’s
|
Variance to Budget
000’s
|
|
Revenue
|
33,151
|
35,454
|
35,874
|
(420)
|
|
Operating Expenditure
|
31,529
|
33,502
|
34,050
|
548
|
|
Operating Surplus/(Deficit)
|
1,622
|
1,954
|
1,824
|
128
|
Table 1 : Summary Income Statement
2.1. Operating
Revenue
For variance at an activity level, refer to section 3
and Appendix 1 of this report.
Rates and Subsidies received for the year matched
closely to the Annual Plan budget.
Subsidies for water were below budget by
$400,000. We are working with the Ministry of Health on the subsidised
Pahiatua water upgrade project. A resource consent for the second bore
was obtained and the test bore drilled. Unfortunately, the test bore did
not strike ground water. This led to the expected capital expenditure being
halted, and the consequent delay in receiving the approved subsidy.
Council is now in the process of reviewing options for both the water sources
and storage in the town. The aim is to reduce the risks in supply during
dry periods as well as reduce the risk of relying on a single bore. The
strategy must also meet the mandatory water standards.
This reduction in subsidies received was offset by
higher subsidies received from MfE for wastewater projects ($150,000), and
Roading NZTA subsidies ($400,000).
Fees and Charges are below budget for the year by $1.8
million. This mainly relates to budget classification issues of $550,000
for forestry sales with actuals of $520,000 reported on a separate line, and
$1.29 million of budgeted internal charges and revenue for the previous
engineering services department. These charges are internal charges and
have been excluded from the income statement.
Other Revenue is higher than budget by $764,000 mainly
due to the receipt of insurance payments for the Eketahuna wastewater pipes
damaged in the January 2014 earthquake, and initial insurance payments for the
replacement of the Pahiatua Recycling Centre.
We received higher than budgeted interest revenue of
$97,000 – a result of the favourable interest rates, compared to those
assumed in the budget, and higher cash balances due to delay/deferring of
capital projects.
2.2. Operating
Expenditure
For variance at
an activity level, refer to section 3 and Appendix 1 of this report.
Overall, total operating expenditure was under budget by $548,000.
In summary,
significant variance (higher than budget) was noted in the following
activities:
o Housing ($35,000) for
higher maintenance costs
o Parks and Reserves ($109,000) of which $50,000 relates to Domain Board
expenditure (offset by increased revenue of $50,000) with the remainder due to
the increase in contract costs for parks maintenance
o Water Supplies ($147,000) and wastewater ($123,000) are over budget due
to the unbudgeted initial costs of bringing in-house the new Water and
Wastewater Team. These cost increases relate mainly to hireage of equipment and
salary cos.
o Roading operating expenditure was higher than budget by $1,056,000
mainly due to:
· Roading staff cost now include in operating
expenditure
· Additional flood damage work
· Increase in pre-seal work in preparation for the
2015/16 reseals
o District Promotion & Development
($62,000) due to the unbudgeted cost of operating the new Business Hub
These were offset by savings in operating costs in
other activities, reduction in staff costs mainly due to restructuring and
resignations, and depreciation expense. However, some of the savings in
depreciation are likely to be reduced when capitalisation of new assets is
completed.
2.3. Debt
Financing Cost
Interest expense is higher than budget ($54,000) due
to a significant decrease in book valuation of our fixed rate swaps.
However, our interest expense was lower than budget due to a lower effective
interest rate and lower debt than expected. Our effective interest rate
was 4.86% compared to a budgeted rate of 5.6%.
2.4. Cash
Flow
Council cash position is less than budgeted.
This is due to Council using surplus funds to internally borrow for capital
development and keeping external debt low.
2.5. External
Debt
Our core debt is $9 million and is all placed with the
Local Government Funding Agency (LGFA). As of 30 June, Council borrowed
an additional $1 million from its WestPac credit facility, which has since been
repaid. Overall core debt is below budget by $1.7 million due to delays
in capital development work.
2.6. Operating
Results
We are in a
favourable position by $129,000. This is mainly due to lower overall
operational expenditure of $548,000.
2.7. Treasury
Position
Our cash
position at year-end was $9.8 million, giving us a net debt position of
$618,000 against a planned net debt position of $4.135 million.
Council’s average investment interest rate of 4.17% is higher
than our budgeted investment rate of 3.9%.
2.8. Capital
Expenditure
We are
significantly under budget. There are five significant projects
that were not completed in the current financial year :
· housing upgrade project
· Pahiatua second bore and storage
· two wastewater projects (Dannevirke disposal to land
and Eketahuna treatment plant upgrade)
· Dannevirke dog pound
These projects were approved as variations and have
been transferred to the 2015/16 budget.
Renewal projects in the water, wastewater and roading
areas were also significantly under budget. This reflects problems
in obtaining available contractors (wastewater), pressure on available staff
resources (water), and a change to more preseal preparation for roading.
2.9. Service
Performance Measures
Overall, Council achievement against its service performance measures
reduced from 2013/14. This year we achieved 73% of service performance
measures compared to 83% in prior year and 76% in 2012/13.
3. Activity
Financial Results and Significant Variances
The following table summarises the financials at the
activity level. Refer to Appendix 1 for details.
|
|
Actual
30 June 2015
000’s
|
Budget
30 June 2015
000’s
|
Variance in Dollar
|
|
Activity
revenue
|
35,005
|
35,551
|
(546)
|
|
Activity Expenditure
|
21,356
|
21,704
|
348
|
|
Net
Position
|
13,649
|
13,847
|
(198)
|
Table 2 : Summary Activity Financial Results and Significant
Variances
Note: The revenue excludes finance
income and expenditure, excludes depreciation and finance charges, but includes
overhead allocations.
3.1 Revenue
– Major Variations from Budget
Water Supplies
Variance is due
to the non-receipt of subsidies for the Pahiatua bore project ($400,000).
Solid Waste
Transfer station
fees (for dumping) are below budget by $70,000. Overall revenue for this
activity is over budget by $10,000 mainly due to receiving the first instalment
of insurance claim ($59,000) relating to the Pahiatua Recycling Centre fire.
Roading
Favourable
variance of $432,000 - mainly due to the progress on the Saddle Road upgrade
with additional revenue from NZTA.
Animal Control
Dog registration
fees are under budget by $25,000. This mainly relates to the number of
unregistered dogs and lower infringement fees.
Commercial
Investments
The variance of
$75,000 relates to lower forestry revenue than budgeted ($30,000) and lower
lease income, as the sites vacated by Infracon have not attracted any permanent
tenants.
Wastewater
The favourable
variance of $716,000 mainly relates to the receipt of insurance payment from
our insurers for the replacement of earthquake damaged wastewater pipes in
Eketahuna.
Health & Safety
This activity is under
budget by $56,000 due to lower consent revenue received.
Parks and Reserves
The
$75,000 favourable variance relates to $40,000 of unbudgeted camping ground
revenue from the Dannevirke Camping Ground, with the remainder due to higher
Domain Board revenue than budgeted.
3.2 Expenditure
Roading
Roading operating expenditure was higher than budget by $1,056,000 mainly
due to:
· Roading staff cost is now included in operating
expenditure
· Additional flood damage work
· Increase in pre-seal work in preparation for the
2015/16 reseals
Resource Management
The
favourable variance of $143,000 is due to deferring projects totalling $35,000
(to minimise the risk of unnecessary expenses in expectation of impending
legislative changes) and no legal fees ($60,000 budgeted). Engagement of
consultants has been lower than budgeted by $50,000.
Community Buildings
The favourable variance of $140,000
is due to deferring of painting ($40,000), and deferred building maintenance.
Housing
There
is a variance of $34,000 related to higher maintenance costs on the housing
stock than budgeted.
District Promotion and Development
The higher variance is due to
higher employee cost from an increase in staffing levels.
Water and Wastewater
Variance
in Water Supplies ($147,000) and Wastewater ($123,000) due to bringing in-house
the Water and Wastewater team. This also includes costs of hiring a truck
and digger until suitable machinery was sourced for purchase ($60,000).
$57,000 of the above cost for wastewater is due to unbudgeted costs for
resource consent renewals.
Health & Safety
Savings
of $70,000 relate to lower employee related costs than expected due to staff
resignations during the year and other staffing changes.
Parks & Reserves
Increase
in maintenance costs due to new contracts being let after the liquidation of
Infracon. Also, $50,000 relates to Domain Board expenditure, matched by
additional revenue.
4. Summary
Cost of Service Performance
The
details for the service performance results are shown in the activities and
service performance section in the 2014/15 draft Annual Report. The
summary of the results by activity is shown in the graph below:
|
|
2013
|
2014
|
2015
|
|
Achieved
|
46
|
69
|
44
|
|
Not
achieved
|
15
|
14
|
16
|
|
Not
applicable / deferred
|
25
|
4
|
27
|
Table 3: Service
performance results
Graph 1: Service performance results
5, Capital
Expenditure
Total capital
expenditure completed for the was $14.2 million compared to a budget of $20.6
million.
The table below summarises
the capital expenditure report.
|
|
Carry forwards
|
Budget for 2014/15
|
Approved variations
|
Total Budget
|
Actual spend
(B)
|
Percentage
(B)/(A)
|
|
Renewal
|
2,433,000
|
8,638,000
|
(1,438,000)
|
9,643,000
|
7,326,909
|
76%
|
|
Development
|
5,219,000
|
6,756,000
|
(2,149,440)
|
9,825,560
|
7,137,370
|
73%
|
|
Total
|
7,652,000
|
15,394,000
|
(3,587,440)
|
19,458,560
|
14,464,279
|
74%
|
Table 5: Summary of Capital Expenditure
Refer to the Capital Expenditure Report in the Report
Section of the 2014/15 Draft Annual Report for details of the capital projects.
6. Debtors
Management Progress Report
We have made significant progress in
reducing our rates debtors. For the year 2014/15 we managed to collect $905,712
owing and reduced the overall rates debtors from $1.65 million to $745,766 as
at 30 June 2015.
The significant work has been around
reducing debtors in the categories – No Payments received, Gone no
address and In dispute from 31% to 11%.
Table 6: Rates Debtors
outstanding as at 30 June 2015
8. Financial
Prudence Benchmarks and Indicators
As part of the Local Government reforms, a set of
financial prudence measures and indicators were introduced and Council is
required to report against these in the 2014/15 Annual Report.
A total of seven measures were introduced. The
seven benchmarks were organised around the three elements of financial prudence
– affordability, sustainability and predictability. The desired
outcome of this reform is to:
· encourage and provide local government an opportunity
to showcase excellence and to share best practice.
· Lift the local authority performance and
avoid the need for central government intervention in individual authorities
The following table
details the measures and Council’s results:
Refer to Appendix 2 for the full report.
Compliance
Exception Report
8.1 Investment Policy
No
non compliance noted.
8.2 Liability
Management Policy
No
non compliance noted.
8.3 Accounting
Standards
Council
has not complied with the NZ GAAP. See 8.6 below.
8.4 Rating
Remissions Policy
All
remissions provided were compliant with policy.
8.5 Specific
Policy on Giving of Securities
Council may act as guarantor to financial
institutions on loans or enter into incidental arrangements for organisations,
clubs, trusts or business units, when the purposes of the loans are in line
with Council’s strategic objectives. Council has not provided any
guarantees as of 31 December 2014.
8.6 Local
Government Act (LGA)
The 2015/25 Long Term Plan was adopted 30
June 2015 and received a clean audit opinion.
For
the 2013/14 Annual Report, the Council resolved not to prepare consolidated
financial statements because of the liquidation on Infracon Limited. The
2014/15 Annual Report will, similar to the 2013/14 Annual Report, received a
modified audit report as Council still will not comply with requirements of the
Local Government Act 2002: Part 6, Section 98 and part 3 of Schedule 10, and
New Zealand Generally Accepted Accounting Practice (NZ GAAP). Council has
not presented prior year consolidated financials.
|
9. Recommendation
9.1 That
the report from the Chief Financial Officer dated 20 August 2015 concerning
the Financial Report for the Year Ended 30 June 2015 (as circulated) be
received and the contents noted, and
Approves
the 2014/15 Annual Report, subject to changes arising from the quality
review, to be provided to Audit New Zealand for their audit of the Report.
|
Attachments
1⇩. Annual Report 2014/15 - Financial Report
for the Year ended 30 June 2015 : Appendix 2 - Prudent Financial Benchmarks
wording
10.10 Financial
Report for the Year Ended 30 June 2015
Attachment 2 Annual Report 2014/15
- Financial Report for the Year ended 30 June 2015 : Appendix 2 - Prudent
Financial Benchmarks wording
Appendix
2
Financial Prudence Benchmarks Disclosures
Rates (income)
affordability
The
following graph compares the Council's actual rates income with a quantified
limit on rates contained in the Financial Strategy included in the Council's 2012-2022 Long Term Plan.
For
the years 2010/11 and 2011/12, the quantified limits were not spelled
out in the 2009-2019 Long Term
Council Community Plan nor the Annual Plans for the respective years. We have
applied the same limits in the 2012-2022 Long Term
Plan.
The quantified limit we have used is Berl
Local Government Cost Index plus 2%.
Rates
(increases) affordability
The
following graph compares the Council's actual rates increases with a quantified
limit on rates increases contained in the Financial Strategy included in the
Council's 2012-2022 Long Term
Plan.
For
the years 2010/11, and 2011/12, the quantified limits were not spelled
out in the Long Term Plan nor the Annual Plans for the respective years. We
have applied the same limits in the 2012-2022 Long Term Plan.
The quantified limit we have used is Berl
Local Government Cost Index plus 2%.
Overall, Council’s rates increases over 5 years show a
declining trend:
|
|
Actual
2010/11
|
Actual
2011/12
|
Actual
2012/13
|
Actual
2013/14
|
Actual
2014/15
|
|
Quantified Limits
|
4.91%
|
7.94%
|
5.75%
|
5.50%
|
5.17%
|
|
Rates Increase
|
4.67%
|
4.35%
|
4.04%
|
3.37%
|
3.48%
|
|
Available
Headroom *
|
$39,000
|
$621,000
|
$309,000
|
$401,000
|
$327,000
|
* denotes difference between quantified limit and
actual rates increases
In 2008/09, we commenced
the programme to upgrade our urban water and wastewater systems, and establish
a new solid waste transfer station. The overall total rates income forecast for
the year 2009/10 and the following year was for
increases
resulting from these investments. Cost savings from operations helped offset
these increases.
We continued
to find efficiencies and cost savings, which meant our actual rates increases
were much lower than our limits.
Affordability
will continue to play a major role as we continue to balance the desire to keep
rate increases low, while at the same time investing in our infrastructure and
enabling the district to thrive by attracting more business and people.
Debt
affordability benchmark
We meet the
debt affordability benchmark if our actual borrowing is within each quantified
limit on borrowing.
We have five
quantified limits on borrowing in the Financial Strategy included in the 2012-2022 Long Term
Plan. The 2009-2019 Long Term Council Community Plan had different policy
limits and definition.
For
simplicity and comparability of reporting against the debt affordability
benchmark, we will use the policy and quantified policy limits on borrowing in
the Financial Strategy included in the 2012-2022 Long Term Plan.
Council has
met all of it debt limits and has sufficient capacity to borrow if required for
capital investment in the future.
The
quantified limits are as follows:
1. Net debt as a percentage of equity will not exceed 10%.
The
following graph compares the Council’s actual net debt as a proportion of
ratepayers equity.
2. Net debt
as a percentage of total revenue will not exceed 100%.
The
following graph compares the Council’s actual net debt as a proportion of
the total revenue.
3. Net
interest as a percentage of total revenue will not exceed 15%
The following graph compares the Council’s net
interest as a proportion of total revenue.
4. Net
interest as a percentage of annual rates income will not exceed 20%.
The following graph compares the Council’s net
interest as a proportion of rates revenue.
5.
Liquidity (current assets over current liabilities) is greater than 110%.
The following graph details the Council’s
liquidity ratio.
Balanced
budget benchmark
The
following graph displays the Council's revenue (excluding development contributions,
financial contributions, vested assets, gains on derivative financial
instruments, and revaluations of property, plant, or equipment) as a proportion
of operating
expenses (excluding losses on derivative financial instruments and revaluations
of property, plant, or equipment).
The Council
meets this benchmark if its revenue equals or is greater than its operating
expenses.
The following table analyses the key reason for Council
not meeting this benchmark:
2010/11
Depreciation
expenses were higher due to higher than expected increases in valuation of
infrastructure assets and the significant additions resulting from the capital
investment in the district.
Budgeted
interest rates varied from actual, with lower interest rates than expected due
to slow economic conditions.
Council
does not budget for flood damage works. Council budgets for emergency works but
relies on NZ Transport Agency subsidies for works related to flood damages.
However, the extent of damage to our network varies from year to year depending
on the event.
2011/12
Valuation
increases continue to be higher. Together with the significant additions
resulting from the capital investment in the district, deprecation expenses
were higher than budgeted.
Actual
interest rates rose significantly higher than budgeted. In 2012/13, Council implemented strategies (disclosed
in the Debt Servicing benchmark below) to manage this risk and reduce the
impact on rates due to the fluctuations in the
interest
rates.
In
2011/12, the
Dannevirke Transfer station was operational. The budgets were based on the
Transfer Station opening sooner but delays meant we had to incur additional
cost for contractors to provide waste collection and disposal services.
Interest
rates started to decline but rates remained higher than budgeted. Council
strategies to manage interest rate risk were starting to take effect: net
finance costs were favourable compared to budgets, reduced the impact on rates
fluctuations due to increases in interest rates.
Council
received part subsidies from NZ Transport Agency for works related to flood
damages. The remaining cost, that is unbudgeted, is funded by Council from its
reserves.
2012/13
Valuation
increases continue to be higher. Together with the significant additions
resulting from the capital investment in the district, deprecation expenses
were higher than budgeted.
In
2012/13, Council
extended the refuse and recycling services to the smaller towns in the
district. Additional cost for providing this service (unbudgeted cost), and
increase in transportation and recycling cost, resulted in the overruns. These
issues were resolved in 2013/14.
Council
received part subsidies from NZ Transport Agency for works related to flood
damages. Council funds the remaining cost, which is unbudgeted, from its
reserves.
2013/14
Council’s
investment in Infracon Limited (in Liquidation) was $3.609 million. In August 2014, the company was placed in liquidation. As a result, Council had
to impair (write down) its investment in the company to the Income Statement,
resulting
in Council not meeting the balanced budget benchmark.
Council
received part subsidies from NZ Transport Agency for works related to flood
damages. The remaining cost, that is unbudgeted, is funded by Council from its
reserves.
2014/15
Council
revenue is higher than its operating expenses mainly due to NZTA subsidies
received for the Saddle Rd and flood damage work totalling $ 320,000.
Essential
services benchmark
The
following graph displays the Council's capital expenditure on network services
as a proportion of depreciation on network services. (Capital work includes
both renewals of existing infrastructure as well as new capital work
undertaken.)
The Council
meets this benchmark if its capital expenditure on network services equals or
is greater than depreciation on network services.
Network
services is defined in the regulations as infrastructure related to water
supply, sewerage and the treatment and disposal of sewage, storm water
drainage, flood protection and control works, and the provision of roads and
footpaths. The Council owns no infrastructure related to flood protection and
control work.
The actual
variance for 2010/11 and 2011/12 was $793,000 and $45,000 respectively.
For 2010/11 the
activities where the benchmark was not met was in Wastewater and Roading:
Wastewater
• The
Pahiatua and Eketahuna Effluent Improvement projects, totalling $2.6 million, were
delayed as Council sought external funding to assist with these projects.
Design phase for these projects was completed but deferred
as Council
looked to see funding for these projects. In 2011/12, Council was successful in
obtaining a Ministry for the Environment subsidy, totalling $2.04 million, to
improve the discharge for the various wastewater schemes.
Roading
• The
Pahiatua Track Improvement project totalling $3 million did not proceed due to
lack of funding from NZ Transport Agency. This project was moved to Years 7 & 8 of the 2012-2022 Long Term
plan.
• The
Roading activity underspent $1.02 million (both renewals and new capital work) which was
carried forward to the 2011/12 and completed.
•
Valuation increases was $34 million, which was the highest for the five years. This
meant depreciation expense was $290,000 higher than previous years and $400,000 higher than
budgeted
For 2011/12 the
activities where the benchmark was not met was in Footpaths, Wastewater and
Roading:
Roading
• For
bridge renewals, $250,000 was not spent due to prioritisation. Focus for the
roading activity was on completing the targeted NZ Transport Agency three year
funding. The 2011/12 year was year 3 (last year) of the block funding and Council will
forfeit the funding if not spent.
Footpath
• The
delay in completing the Woodville town centre upgrade resulted in $209,000 carried
forward and completed in the following year.
Wastewater
• The
Pahiatua and Eketahuna Effluent Improvement projects totalling $2.6 million were
delayed as Council sought external funding to assist with these projects.
Design phase for these projects were completed but deferred as Council looked
to see funding for these projects. Council was successful in this year in
obtaining Ministry of Environment subsidy totalling $2.04 million to
improve the discharge for the various wastewater schemes.
•
Mains replacement was under budget by $580,000, as Council was looking to ascertain condition
information of the network to prioritise the replacements. The cctv camera, that
was purchased in 2012/13, was used to assist in the condition assessments of
pipes and inform the renewal programme.
Debt servicing benchmark
The
following graph displays the Council's borrowing costs as a proportion of
revenue (excluding development contributions, financial contributions, vested
assets, gains on derivative financial instruments, and revaluations of
property, plant, or equipment).
Because
Statistics New Zealand projects the district's population will grow more slowly
than the national population growth rate, Council meets the debt servicing
benchmark if its borrowing costs equal or are less than 10% of its
revenue.
Debt service
cost declined from $948,000 in 2011/12 to $434,000 in 2013/14 mainly due to:
•
Lower external lending interest rates.
•
Council in the 2012-2022 Long Term Plan removed policy limits for borrowings
with any one financial institution and term of loan. These limits though
appropriate at that time, were inhibiting and enabling us to take advantage of
the competitive lending market and was not strategically focused.
• In 2012/13 we restructured
our banking arrangements and set up flexible lending and investing arrangements
enabling us to take advantage of the new lending options and competitive rates
among banks.
• In 2012/13, Council used interest
rate swaps as another tool to manage interest rate risk. With interest rates
expected to increase, we managed to maintain an overall interest rate lower
than the banks’ lending rate.
• In 2013/14, we started
using the Local Government Funding Agency as another lending agency and secured
interest rates that were, on average, 50 basis points below banks’ lending rates.
Debt
control benchmark
The
following graph displays the Council's actual net debt as a proportion of
planned net debt. In this statement, net debt means financial liabilities less
financial assets (excluding trade and other receivables). (The graph shows
negative values
when
financial liabilities are less than financial assets, excluding rate and other
receivables.) Where Council has budgeted for a net investment position and has
greater net investments than budgeted, this will show Council exceeding the 100%
benchmark,
as in 2010/11. However, this is a favourable position and, therefore, the benchmark
is shown as met.
In 2011/12, Council
budgeted for a higher net investment position than it achieved. This results in
the benchmark not being met in this year.
Council
meets the debt control benchmark if its actual net debt equals or is less than
its planned net debt.
Our debt levels
have remained constant over the years due to the following:
• We
borrowed internally to fund capital projects where possible.
• We
have debt instruments that allow us to repay and drawdown loans without
incurring break fees and penalties from the banks.
These
arrangements have given us more flexibility in managing our debt levels and
interest rates risk.
Operations
control benchmark
This graph
displays the Council's actual net cash flow from operations as a proportion of
its planned net cash flow from operations.
The Council
meets the operations control benchmark if its actual net cash flow from
operations equals or is greater than its planned net cash flow from operations.
The reasons
for not meeting this bench for the relevant years are as follows:
2010/11
Overall
shortfall in cash flow from operations was $1.4 million and was due to:
•
Council incurred $860,000 additional unbudgeted cost for emergency repairs to our
roading network due to flood damage.
• The
Government declined support for the broadband network project, and funding of $688,000 was denied.
This project was cancelled.
2011/12
Overall
shortfall in cash flow from operations was $1.3 million and was due to:
•
Emergency repairs to our roading network due to flood damage was $400,000 higher than
budget.
•
Higher road maintenance expenditure of $894,000 to take advantage of the NZ Transport Subsidy higher
subsidy.
|
Date
|
:
|
18 August 2015
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To
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Mayor and
Councillors
Tararua
District Council
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From
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:
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Blair King
Chief
Executive
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Subject
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Staff
Report
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Item No
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10.11
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1. Reason
for the Report
This
report is to update Councillors on key projects and items of interest for the
period from 22 July 2015 to 19 August 2015.
Key Points
2. Meeting with Rural Landowners who have
Historical Easements and/or High Usage Extra-ordinary Connections
On 28 July, the Mayor,
Councillors Fenemor and Collis, and I outlined Council’s policies versus
current practices for farmers who had received letters explaining supply
changes that will be occurring during 2015-16.
The first meeting on
moving from “On-Demand” to “Restricted Flow” for
extra-ordinary supplies generated questions around what threshold would be used
for setting the daily limit. The key concern of some farmers and
intensive land users was how do they get a high daily limit, to reflect their
variable need for water, and the risk to their operations if they needed more
water than Council would supply? This reflected the water cost (per cubic
metre) in their opinion being very reasonable compared to seeking another
source on their property. Another concern was whether the fitting of
restrictors to their supply lines was an attempt to remove the need for a bulk
storage upgrade at Woodville.
We explained that the
daily flow had been calculated using the average of 12 months of their actual
water usage. The goal remained to ensure the urban water users had a
secure supply, and that upstream rural users had installed at least two full
days on-site storage to supplement their peak demands rather than deplete the
feeder mains. Similar work on the Pongaroa network had achieved
significant improvements in effective use of water within the daily Resource
Consent Limits.
A question that we need
to update them on is whether Council will act as the bulk purchaser of suitable
25,000 litre tanks, which farmers can then install and pay back Council for the
capital cost. The next milestone for this project is to assess and
fit restrictors to supply lines later in 2015, early 2016, as part of the
walk-over and assessment of each watermain affected.
The
second meeting was over compliance with the original easement agreements
relating to the Eketahuna raw water main. Cases included 12
connections where the Easement Agreement cited two connections. This was
a very positive meeting. Calls after the meeting requested that
rationalising of connections occur in October, once calving and other intensive
farm activities have eased. A similar request to the
“extra-ordinary users above, on how farms could purchase tanks through
Council as a bulk purchase, was discussed. We will invite pricing from
suppliers in September. The majority of farms requested additional
connections above those permitted by the easements, which would be treated as
extra-ordinary and charged, unlike the easement connection or connections specified
in the original agreements.
3. MW LASS
The key highlight from
the Manawatu-Wanganui Local Authority Shared Services (MW LASS) meeting was the
improved insurance premiums achieved through collaboration with other LASS
companies, and formal discussions with providers under Lloyds of England.
Savings across the 25 Councils involved were approximately $750,000. For
Tararua, the drop in premium, was offset significantly by increases in the sum
insured.
Another initiative of the
LASS, Debt Management Central, exceeded its targets to recover outstanding
rates or other invoices owed to the partner Councils. As at the end of
the April 2015, Debt Management Central had recovered $670,082, and that has
grown to $1,009,053 by the end of July.
With
upcoming changes in Health and Safety, it has been agreed that we will
regionally contribute to having one expert hired to create consistency and
appropriateness in the relevant staff policies or training programmes.
4. Update
on Extraordinary Vacancy for the Position of Councillor for the South Tararua
Ward
The
written resignation of Warren Davidson from Council received at last
month’s meeting, created an extraordinary vacancy for the position of
Councillor for the South Tararua ward. As the timing of the resignation
is over twelve months away from the next local authority election, a
by-election is required.
Council’s
Electoral Officer Sandy Lowe is working with Electionz in undertaking the by-election,
with the following timetable:
·
3 August - Public notice given of
by-election and nominations open
·
1 September – Nominations close (12noon)
and preliminary electoral roll closes (4.00pm)
·
As soon as practicable after 1 September further
notice of election is given
·
If an election is required the delivery of
voting documents commences on 6 October
·
28 October at 12noon - Election day voting
closes and provisional result is available as soon as practicable
·
2 November – Official declaration of the
election result is expected to be notified
The
by-election is by postal voting under the First Past the Post electoral system,
with the unbudgeted cost funded from the electoral reserve and the budget
adjusted in the next financial year to ensure it covers the cost of the 2016
local authority election. An estimate of the cost for the by-election is
$2,000 if an election is not required (only one valid nomination received) and
$20,000 if an election is necessary, where the number of valid nominations
exceeds the available vacancy to be filled.
With
regard to appointments to the roles previously carried out by Warren Davidson,
the Mayor has considered this matter and presented his recommendations to this
meeting for confirmation. These appointments may be reviewed by the
Mayor once the results of the election are known.
5. Sealing
of Documents
The Council’s common seal was affixed
to the following document, under signature of the Mayor and the Chief
Executive.
·
Deed between the Council and M J Clarke
concerning an encumbrance for a stormwater and drainage easement and right of
way
6. Human
Resources
A high level of interest in the recently
advertised Senior Animal Control Officer (ACO) and Animal Control Officer
roles, resulted in 42 applications. Interviews have been held for the
senior ACO role, with the ACO to be interviewed once that person is selected.
Activity Reports
Tararua
Alliance
7. Executive Summary
The
focus in July has been the completion of the current projects as well as additional
projects and repairs created by the flooding event in late June. This has
put a strain on the existing resources and combined with the completion of
several specific projects, led to a very busy month in July.
The
majority of the work on the emergency event centred on getting access on all
roads for the community. The Alliance has visited all sites that require
major work and put together an estimate that has been submitted to NZTA for
approval. All of these projects have been approved and have been
scheduled and placed into the programme for completion.
Work
has continued on the unsealed roads programme and heavy metal overlays in
preparation for the winter months. This includes positive drainage,
aggregate supply, delivery, and construction of the heavy metal overlays.
Work
has continued on designing and delivering the emergency works projects such as
Castlehill and Coast Roads as well as the Akitio sea wall that was recently
damaged during cyclone Pam. Work on the Akitio sea wall is now complete
and the Alliance has received very good feedback from the Akitio community.
The
Alliance Utilities team is continuing to work closely with Dave Watson and the
Assets group to undertake renewal work on the water and wastewater assets as
well as the Eketahuna earthquake damage repairs. This work is progressing
well and the Alliance is in the process of putting a second utilities crew
together to undertake this work.
Construction
work is now complete at the Oringi site and the Alliance has moved into this
building. The new building is expected to bring further benefits to the
Alliance with having the entire team operating in one site, under one
management team and a single overhead structure.
8. Planning
The
Planning team has been working on building target cost estimates for the
2015-2016 financial year. Meetings have been held to discuss achievements and
efficiencies that can be gained in each activity. This will assist to
build estimates for each work category.
Additionally,
completing NZTA and TDC financial reports for year-end 2014-15 have also been
undertaken. Our Assets Engineer, Hamish Featonby, has also been heavily
involved with transferring data from RAMM to the Assetic Database in
preparation for transferring our Asset Management tool to utilise Assetic
followed on by the implementation of Fuse.
8.1 2015/2016
Reseals
The
Hawkeye 1000 has just arrived in the district to undertake data analysis of the
2015-16 reseal sites. This equipment is mounted on a van to undertake
video and laser analysis to determine the pavement texture. This
information will determine the seal design for each site. Previously this
would have been undertaken manually using sand circle tests and then
calculations to determine the type of seal chip and bitumen to be used.
8.2 Data
Collection and Asset Information Management
This
month has seen a focus on capitalising of the 2014/15 road renewal works and
continued preparations for the implementation of both Fuse and Assetic into the
maintenance and asset register space for Roading. We have also had our
second network inspector begin work in the area, with a continued focus for
both inspectors to get the All Fault database up to scratch to help provide an
accurate current condition of the road network.
The
Asset Management team also attended the Downer Asset Management Group workshop
in Palmerston North during July. During the three-day workshop we had
exposure to new national initiatives and technologies, while sharing learnings
between localised teams as well as a number of training sessions. Tararua
was well represented with presentations from Kathy Dever-Tod about the IIMM,
ISO55000 standard and the NAMS group, and Hamish Featonby talked about road
deterioration modelling and the Powermap excel add-on.
Upcoming
work will revolve around the implementation of Fuse and the balancing of
roading in Assetic against the financial values in SPNAM.
8.3 2014/2015
Pavement Rehabilitation
8.3.1 2014/15 Sites to Complete
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Road
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RP
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% complete
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Valley
Rd
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6326 – 6851
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60%
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Kohinui
Rd
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6199 - 6357
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90%
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Valley Road (6326 –
6851) – 150mm overlay
A
new 900mm Ø concrete culvert has been installed, replacing an old steel
pipe that has rusted through. Locals are commenting on how effective the
new subsoil drains have been since they were installed at the start of winter.
Figure
1 Valley Rd - New culvert
Kohinui
Road (6199 – 6357) – 100mm Overlay
Kohinui
Road has been prepped for sealing. The site has held up very well in the
last two months with only minor potholes forming. This will be sealed when
the weather becomes suitable.
8.4 2015/2016
Pavement Rehabilitation
8.4.1 2015/16 Proposed Sites
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Road
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RP
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Priority
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052-0109
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3781 - 4328
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1
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052-0109
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8252 - 8412
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1
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Carlson
St
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200 – 309
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1
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Coast
Rd
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3607 - 4214
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2
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Ormondville
– Te Uri Rd
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11323 - 11653
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1
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Ormondville
– Te Uri Rd
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12780 - 14020
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1
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Otanga
Rd
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0 - 460
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1
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Pahiatua
– Pongaroa Rd
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36932 - 37820
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1
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River
Rd
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5574 - 6083
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1
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River
Rd
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8563 - 9011
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2
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River
Rd
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10071 - 10743
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2
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Tourere
Rd
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2633 - 2853
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1
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Weber
Rd
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28173 - 28500
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1
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Denmark
St
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15 - 360
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2
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Waterloo
St
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0 - 315
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2
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Swinburn
St
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256 - 583
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2
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We
are in the process of testing existing pavements on the proposed pavement
rehabilitation sites for this year. Some of the results are shown below.
The
graph above shows the force required to break samples that have been cured for
7 days with cement/lime, or a combination of both. The load at failure,
which is shown above, is used in an equation to determine the Unconfined
Compressive Strength of the sample. For this particular sample, the
highest UCS reading was obtained using 2% cement (0.82MPa).
The
Benkelman Beam results show the deflection of the pavement under an axle load
of 8.2 tonnes (plus other criteria) at determined measurements from the start
point.
A
high deflection (+1.5mm) can suggest either that the subgrade layer is very
soft, the quality of the basecourse is poor, or the existing pavement layer is
too thin. Undertaking test pitting and scala penetrometer testing helps to
identify which layer may be causing the issue. In this case, the
deflections are low due to the test pits showing a good quality existing
pavement layer of +500mm.
Initial
results show that stabilising may be the preferred option for a majority of
sites due to the existing pavement thickness being above recommended levels,
but this will depend on whether the quality of the aggregate and its properties
are suitable for stabilising.
The
existing pavement samples collected vary from traditional basecourse material,
to limestone/quartz pit metal aggregates (Coast, River Road areas) to
aggregates with a high percentage of fines.
The
draft pavement design document is underway, and will be updated as the results
from the pavement samples we have collected are received.
8.4.2 Bridge Replacements
Replacement
of Rail Bridge N-015 by Morris and Bailey on Rakaiatai Road is 99% complete and
the bridge is in use. Guardrails will be installed on 15 August,
and sealing will take place in October/November. The existing wooden
bridge will currently be left in position and occupied by Telecom.
Replacement
of Rail Bridge N-059 by Morris and Bailey on Edgecombe Road is 99% complete.
Road sealing will take place in October/November
8.4.3 N-059 Edgecombe Road at Rp30
Bridge
D-001 on Tamaki East Road - Design has been completed for a replacement and
prices are being sought from contractors for the construction.
8.4.4 Inspections
Annual
bridge inspections are completed for 2015 (as of 13 August 2015) and works
programmes are being finalised for bridge maintenance.
8.4.5 Trees/Woodlots on Road
Reserve
A
review of agreements held with farmers for roadside trees is being undertaken.
Locations are being verified and defined in terms of route position, whether
the trees are included within Councils forestry assets, and noting what harvesting
of trees to date has occurred. Hindsight is showing these agreements were
very loosely written, with no term set and no agreement regarding replanting
etc specified. There are about 100 of these agreements in place.
9. Assets & Utility Design
9.1 Church
Street - Eketahuna – Job completed and road has been sealed, 1 x vehicle
crossing reinstatement to complete
9.2 Wilson Lane Eketahuna
– Job approximately 75% complete - Sewermain completed, 5 x laterals
still to replace. We have been prioritising work under the direction of
Dave Watson to facilitate the relining team from Auckland. This has meant
we have had to stop and start the Wilson Lane job accordingly. We have
installed manholes on the main line heading to the oxidation pond, and Bridge
Street to allow interflow access to the sewer
mains.
9.3 Over depth -
Manhole Installed in Bridge Street, Eketahuna
Photo showing Installation of timber
Shoring and Bracing - M/H depth approx 2.8M
9.4 Potable Water
No
water work completed
9.5 Future Work
The
main focus for August will be the construction of the manholes in Eketahuna and
keeping ahead of interflow as discussed with Dave Watson.
We
have identified a possible issue with the existing watermain being in the same
trench as the wastewater main in Stanley Street. This challenges the
conventional construction of a manhole and we may have to either off set the
manhole or kick the watermain. Extent of works will be unknown until we
excavate and confirm the line of the existing assets.
9.6 Pahiatua Recycling Centre
- Eddie to meet with Peter Greatbach (Building Contractor) confirming exact
service locations on site and extent of works – price to be provided from
the Alliance Utilities team for internal services to the building line.
10. Delivery
10.1 General
Maintenance
10
signs and poles have been upgraded, repaired or replaced, and 100 roadside
marker pegs have been installed across the network. This is part of our
general ongoing maintenance programme, and sight rails are also being repaired
and replaced.
Potholes
are being attended to as and when required on the sealed pavement. There has
been a minor increase in unsealed potholes due to recent rain and these are
being attended to as and when required.
Programmed
routine drainage work and high shoulder removal has been undertaken on the
following roads:
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· Tutaekara Road
·
Surreydale Road
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·
Kopikopiko Road
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10.2 Sealed
Pavement Maintenance
The
2015/16 pre-reseal repairs have been identified and programmed for completion.
Our crew has started these repairs, but are on hold at the moment due to
current workload from the recent heavy rain event.
10.3 Unsealed
Pavement Maintenance
Work
has continued with grading and maintenance metalling crews throughout the
district. Effort has been applied when grading to put some positive shape
back into the unsealed roads, which will help reduce grading frequencies.
Some of the roads completed in June include the following.
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· Tiratu Road
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· Maunga Road
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· Knights Road
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· Rimu Road
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· Castle Hill Road
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· Ridge Road
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· Central east Road
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· Putara Road
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· Tawataia Road
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· Haunui Road
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· Te Awe Awe Road
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· Morgans Road
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· Coach Road
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· Kakariki Road
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10.4 Emergency
Works
Due
to recent heavy rain, we have identified numerous sites across the district
that have been affected from slips, dropouts, heavy scour, loss of metal on
unsealed roads, blocked culverts and drainage reinstatements, and all work is
being identified and programmed. The
majority of the operations work done throughout the last month has been
repairing flood damage sites.
All
of the flood damage sites have now been identified and scheduled. Work
has begun on Rock Road where a dropout had occurred.
All
sites below require further work; they are signed, coned and safe.
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3.73
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Hall block Road
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Dropout/Culvert
extension
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2.83
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Hall block Road
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Retreat/ Culvert
install
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4.35
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Range Road
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Re-instate wall
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3.78
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Kaitawa Ridge Road
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Retreat
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3.522
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Kaitawa Ridge Road
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Retreat/Tree
removal
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3.024
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Kaitawa Ridge Road
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Large retreat,
bench and fill
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2.923
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Kaitawa Ridge Road
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Retreat/Bench and
fill
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5.001
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Rock Road
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Retreat
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3.800
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Paihiatua -
Mangahao Road
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Large retreat
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2.77
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Carisbrook Road
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Re-instate
shoulders 3x culvert
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10.4.1 Akitio seawall
The
Akitio seawall has now been complete. After working on the original site
it was brought to our attention that the wall needed to be extended an extra
40m to stabilise the shoulder.
The
crew had a great time staying in the community hall and enjoyed the hospitality
and support from the community. We received a lot of good feedback from
the locals and built some good relationships with them.
10.5 Urban
Construction / Maintenance
Crews
have been continuing regular clearance of litter bins in Dannevirke as well as
routine cleaning of all main streets. Where possible the use of
mechanical street cleaners is being used to both clean kerb and channel as well
as regular sump cleaning. The litter bins in Woodville, Pahiatua and Eketahuna
are being emptied by our subcontractor, Brees Property Maintenance and Wilsons.
Urban
crews are at present working on pre-reseal areas lifting fire hydrants and
manholes. Crews continue to undertake reinstatement work as and when
required for the Assets team. A local subcontractor has been engaged to water
blast the pavers in Woodville and Dannevirke, and new subcontracts recently
awarded, for urban mowing, have commenced and underway.
10.6 Pavement
Rehabilitations
We
are 95% of the way through our rehabilitation sites with only Valley Road and
Kohinui Road left to complete. Valley Road is programmed for seal late
next week and Kohinui will be sealed and completed by the end of this week.
10.7 Minor
Improvement – Mangaroa Road (subcontract)
Mangaroa
Road re-alignment is now almost complete. The Chorus communications
cables attached to the existing bridge will be relocated to the new alignment
next week. This will then allow the old concrete bridge to be removed and
the downstream end of the culvert to be shaped to provide better flow.
11. Performance
11.1 Communications
Over
the last month the Central Hawke’s Bay and Hasting RT repeater sites have
been installed and are now operating. With these two sites operating, all
Tararua and Hawke’s Bay staff can communicate between each other, and if
there was to be an event in either district, the operations can be run out of
either Central Hawke’s Bay depot, Hasting office or the Tararua Alliance
office.
11.2 Traffic
Management Plans & Carriageway Access Requests
Four
work sites were audited over the month. There is a strong focus on having
the correct paper work on site and the condition of the delineation devices.
Nine
TMP applications were received and approved over the
month of July.
Twenty
six CAR applications were received and approved during the month.
Tararua
Alliance received 117 CRMs with 94.87% completed within the required level of
service of five days. Out of the total received, 114 were roading related
and 3 were storm water related.
Safety
behaviour observations are continually being monitored and introduced in the
Alliance. There has been a marked improvement in this area over the
month.
Formal
traffic management audits are being undertaken to measure the level and improve
the level throughout the Alliance.
CRM
completion times are continually being monitored on a weekly basis to improve
the completion time to meet the completion time of five days. This includes
programming of the work where necessary.
CRMs
completed to meet the target five days is improving with this being activly
monitored.
The
Alliance is continually monitoring the open CRMs to meet the goal of having all
CRMs closed by the end of each month.
The
Alliance is focused on calling all customers where a contact number is provided
to update them on progress with the CRM’s.
Assets
Group
12. Executive
Summary
The
focus over the past month has been ensuring that the large list of capital
projects are in the planning stage or have commenced. This has included
developing plans, applying for building consents, letting contracts and project
management. The Dannevirke water treatment upgrade project is in the
investigation phase, downstream survey work programmed for the potential
lifting of the Dannevirke impounded supply level, the Dannevirke public toilets
are in the tendering and consenting phase, the Eketahuna public toilets upgrade
is underway and the Woodville recycling station fencing has recently been
completed.
The relining of the number two pond in
Dannevirke is almost complete, and when completed, it will enable Council to
begin to lower pond one for desludging and relining this summer. The Pahiatua
wastewater treatment plant upgrade is currently in the commissioning
phase.
Eketahuna waste water pipe renewal
programme has commenced, with both relining and pipe replacement work teams
currently in the town. Daily audits of traffic management are being
undertaken as contractors move from street to street. The district-wide
three year pipe renewal programme has been completed and is attached to this
report.
The Pahiatua recycling centre rebuild
project is well underway, albeit that clearing the site is taking a lot longer
than expected due to the discovery of diesel contaminated material and large
pockets of unstable ground. This has resulted in additional removal and
disposal costs and a two-week slippage in the programme. It will also
necessitate sourcing longer poles for the shed for those areas where the ground
has been disturbed. The public recycling bins have moved off site, to
behind the town hall, to give the contractor unimpeded access to the full
site. A critical milestone approaching requires co-ordination between the
Alliance and the contractor to ensure that the associated drainage and kerb and
channel work, which is not part of the main contract and will be undertaken by
the Alliance, is programmed to occur when needed by the contractor to prevent
any further delays to the project.
Council has begun the process of the
disposal of the 10 older Hovding Court flats, by engaging a local surveyor to
prepare a consent application to adjust the boundary with the land containing
the three newer flats. This is to ensure that there is sufficient separation
between the three flats and the boundary to provide ongoing access right around
the site. Once the consent has been lodged, the property will be offered
for sale by public tender.
For the 2015/2016 year, there will be a
greater focus in the parks and reserves area on renovation of a number of our
parks turf and garden areas through weed spraying, fertilising, plant
replacement and tree planting. The weed spraying and fertilising should
help reduce the incidence of flowering weeds and an overall improvement in the
aesthetics of our turf areas.
13. Solid Waste
13.1 Woodville
Recycling Bin
The fence surrounding the Woodville
Recycling area has now been completed. Planting on the outside of the
fence will occur in spring.
13.2 Norsewood
Recycling Drop-Off Centre
We have had some very good comments in
regards to the relocation of the bins. The amount of recycling dropped off here
has increased since the move, therefore further reducing the amount of refuse
going into the landfill.
13.3 Education
Council have two contractors delivering
education in the district’s schools, being Zero Waste Education and the
Enviroschools programme run by Horizons.
In the last financial year, we had six
schools participate in the Zero Waste Education programme with eight different
units being presented dealing with refuse, recycling and also a unit on water
conservation. We have received some very positive feedback from this stating
the students have gained a good understanding of what is refuse and what is
recycling.
We have four schools who we sponsor in the
Enviroschools programme. This programe involves refuse recycling and
self-sustainability.
14. Utilities
14.1. Water
Woodville Water Mains
The flushing of
the Woodville mains has been completed.
Eketahuna Reservoir
Rowden
Contractors have almost completed the site works ready for the reservoir to be installed.
Dannevirke Treatment Plant
The seconded
Engineer, Chris Langdale, is busy working on the water flows, levels and town
water usage to determine treatment plant specifications.
14.2 Wastewater
Woodville
The CCTV camera work has identified several
streets which are causing us high infiltration flows. We are looking at
bringing these reticulation pipes forward into the relining programme.
These streets are McLean, Fergusson, Gladstone and Grant Streets.
Eketahuna
The relining work is
continuing. Bridge Street has been completed (303 metres) and High
Street is 90% completed (475 metres). The discharge pipe from Bridge
Street to the ponds (257 metres) has been completed also. Downers have
been busy putting in new manholes in several places in the town. This is
because distances between manholes in some streets are to great for a single
length of lining material to be pulled through the pipe. The renewal of
Church Street is complete. Wilson Lane is approximately 80% completed.
MfE Projects - Pahiatua
The plant has been commissioned this week
with no issues. The testing regime for resource consent information is
being carried out (three tests a week).
MfE - Dannevirke
The No.2 pond lining is complete. Over
the next five days testing of the welding will take place. The gas
venting around the edges of the pond and the baffles also need to be
installed. Once this pond is completed, we will begin diverting
wastewater from the screen directly into pond 2, cutting pond 1 out of the
inflow circuit. At the same time we will begin to pump partially treated
wastewater from pond 1 into pond 2. These are the first steps in emptying
pond 1 and exposing the sludge in preparation for removal.
Infiltration
There will be letters sent out to the
Eketahuna residents who have problems on property with infiltration. There
were only two properties with direct connections to the sewer. The
infiltration survey in Pahiatua started the week of the 10th of
August.
The Bush Telegraph has been printing some
articles on district infiltration, Pahiatua and Woodville Wastewater upgrades
and the Dannevirke No.2 pond relining.
Attachment:
|
PROGRAMMED
PIPE RENEWALS - 2015/16
|
|
WATER
|
|
Dannevirke
|
|
Carlson
St from Ruahine St to Alliance 500 metres
|
|
London
St from Denmark to McCallum St 172 metres
|
|
Dublin
St from Denmark St to McCallum St 170 metres
|
|
Pahiatua
|
|
Crewe
St from Tararua St to Tui St 155m
|
|
Eketahuna
|
|
Newman
Rd from Macara St to Carters Rd 205 metres
|
|
|
WASTEWATER
|
|
Dannevirke
|
|
London
St from Denmark St 171m - 150mm Concrete 1920 pipe
|
|
Dublin
St from Denmark St to McCallum St 171m - 150mm Concrete 1920 pipe
|
|
Hospital
St reline under railway line 30m - 150mm Concrete 1930 pipe
|
|
Denmark
St 182m - 2 sections 150mm Concrete 1920 pipe
|
|
|
Pahiatua
|
|
Queen
St from boundary of No16 to boundary of No20 81m - 150mm
|
|
|
Woodville
|
|
McLean
St (part of 25m)
|
|
Gladstone
St across property to Tay St /Vogel St 324m - 150mm 1910 Earthenware pipe
& 88m - 225 Earthenware
|
|
|
Woodville
|
|
Fergusson
St from MH 498 to Vogel St 337m - 150mm Earthenware 1910 pipe
|
|
McLean
St from Sowry Rd to outside No 87 430m - 150mm Earthenware 1915 pipe
|
|
Gladstone
St to end of line outside of No 39 282m - 150mm Earthenware 1910 pipe
|
|
Grant
St from Vogel St manhole across the paddock to Grant and along to end to Tay
St
|
|
717m -
225mm 1910 Earthenware pipe
|
2016/17
|
|
WATER
|
|
Dannevirke
|
|
SH2
Makirikiri Bridge crossing
|
|
Victoria
Ave Bridge crossing
|
|
|
Pahiatua
|
|
Sedcole
St from George St to Tiraumea Rd 472 metres
|
|
Albert
St From Cambridge to Dawson St 183 metres - replace 80mm steel with 100mm
pvc
|
|
|
Eketahuna
|
|
Bengston
St from Haswell St to Herbert St - 182 metres
|
|
|
|
|
Wastewater
|
|
Pahiatua
|
|
Arthur
St from outside Tararua College to Mangaheo Rd 519m - 150mm Earthenware
|
|
Dannevirke
|
|
Tennyson
St from Allardice intersection to first manhole 123m - 150mm Earthenware 1920
pipe
|
|
|
|
Renewals 2017/18
|
|
WATER
|
|
Dannevirke
|
|
Queen
St from Grant St to Victoria Ave - 100mm cast & - 200mm steel 450m
|
|
|
Pahiatua
|
|
Albert
St from Mangaheo Rd to Dawson St- replace 80mm 458m with 100mm Pvc
|
|
|
Wastewater
|
|
Pahiatua
|
|
Tui St
from No1 to Albert St intersection 157m – Earthenware 1935 pipe
|
|
|
Dannevirke
|
|
Queen
St from Grant St to Albert St 115m - 150mm Concrete 1920
|
|
Queen
St from Albert St to Chamberlain St 125m - 150mm Concrete/steel 1920
|
|
15. Property
15.1. Housing for
the Elderly
Occupancy
81
flats are presently occupied, there are currently 11 vacant flats, which are:
|
Ballarat
Court, Dannevirke
|
1
flat vacant
|
46 days
|
|
Hovding
Court, Dannevirke
|
4
flats vacant
|
10, 46,
376, 513 days
|
|
Elsinore
Court, Dannevirke
|
2
flats vacant
|
287, 243
days (left vacant in case Hovding Court tenants need to relocate
|
|
Bengston
St, Eketahuna
|
1
flat vacant
|
125
days
|
|
Ruahine
Flats, Woodville
|
2
flats vacant
|
39, 61
days
|
|
Lyndon
Flats, Pahiatua
|
1
flat vacant
|
44 days
|
The three modern flats at Hovding are
tenanted. The four vacant flats at Hovding Court are in the old
complex. The vacant flats at Ballarat and Elsinore Courts remain untenanted
at this time, in case they are needed to relocate any tenants from the old Hovding
Court flats, once the result of the public tender process is known.
Heating of Units
This year we have received a number of complaints throughout the
district on the electricity costs to heat the units. This has caused some
pensioners to look at alternative heating options.
15.2 Community
Buildings
Pahiatua Library
Plans have been circulated to Pahiatua On Track for their
input. They are happy with the proposal and an application for a building
permit has been lodged.
15.3 Camping
Grounds
Bookings
for the district camping grounds in July 2015 were:
Dannevirke 103
Pahiatua 406
Woodville
8
Eketahuna 250
15.4 Parks
and Reserves
Eketahuna Domain
The
rugby fields have stood up well to this season’s rugby games. Next
season we will mole-plough the fields to enhance the new drainage.
Bush Multisport Fields
The replacement storm water drain across
the fields has made a substantial difference with the fields coming through the
winter in a much better state.
Cliff Walk, Eketahuna
The Community Corrections Department have
been busy tidying up and relining the walkway. They have taken this on as
an ongoing project and they will continue to maintain the walkway throughout
the year.
15.5 Cemeteries
Settlers, Dannevirke
A meeting was held with the Dannevirke Town
and Country Garden Club to discuss possible plantings at the cemetery.
This meeting was well attended and very positive.
The Club were happy with the state of the
Mangatera Cemetery and with the recent alterations to the Domain gardens.
One area of concern they had was the
condition of the roadway to the Mangatera Cemetery. Kathy is to approach
the Alliance to look at a general tidy up of the verges with the removal of old
stumps and weeds. The area will then be re-sown and the banks tidied up
and replanted.
Mangatera Cemetery
The self-seeded pine trees in the
plantation area beside the stillborn area have been felled.
The damaged rewarewa has been removed ready
for the installation of the monument of the stillborn area.
The trees in the north-eastern side of the
cemetery have been trimmed back off the graves.
Pinfold Road Cemetery
The cemetery land adjacent to the Pinfold
Road Cemetery has been advertised for lease. The closing date for the
tender is 14 August 2015.
15.6 Public Toilets
Eketahuna
Work has
commenced on the toilets. They have been stripped out, re-plumbed and
ceilings installed. The lining with the special Resco board will commence
on the 14th of August 2015. It is hoped the toilets will be
finished by the end of August.
Dannevirke Domain
Three builders have been invited to submit a price to build the new
toilets. These are programmed to be completed by Christmas.
Strategy and
District Development
16. El
Nino - Potential Dry Summer
We
should note with some concern that a strong El Nino formed several months ago
across the Pacific. It is fuelled from the difference in ocean
temperatures (East to West) across the mid Pacific. The mass of warm water in
the Pacific Ocean is also bigger and deeper than it was at the same point in
1997.
The
available energy for the event is potentially high when compared to the worst
recorded event since records began in 1950, in 1997/98.
The
impact on the East Cost of New Zealand and potential for a dry summer are
greater in an El Nino event. Much may depend on whether the trade winds
reduce or strengthen over the coming few months:- less wind allows the Ocean
heat to rise and heat the air temperature.
Official
updates are available from NIWA, the Australian Met Service and NOAA.
NASA
Jet Propulsion Laboratory – Jason 2 Satellite of Sea Surface Temperatures
in early August 2015
17. MW
LASS Strategy
MW
LASS is positioning itself to achieve the effectiveness and efficiencies Paula
Bennett recently identified as important to the New Zealand Government and her
as Minister of Local Government.
For
well over 18 months the IT Managers in the Region have been meeting regularly
to determine to set the ground rules and principles to work collaboratively on
future IT projects. This work has been completed and we have now begun
work on a joint strategy for the councils.
18. Pongaroa
Water Supply
The
Ministry of Health has confirmed that the Council has secured the full funding
requested for the Pongaroa township water treatment system with a subsidy of up
to $393,125.
This
amounts to 85% of the costs that are permitted to be included, which is above
the threshold for the project signalled in the 2015-25 Long Term Plan.
There are additional costs that will need to be incurred that are not eligible
for subsidy (e.g. those relating to easements, land purchases etc).
The
applications to the Ministry Health fund totalled over $30m but there was only
$10m available to allocate. Mid Central Health considered that our
application was persuasive .
I
note three factors that we believe assisted our case:
1
All qualification criteria met for subsidies:-
Including
an existing approved water safety plan, demographic and deprivation index
challenges and reduced cost estimates.
2
Track record of Tararua District Council:-
For
low cost, effective and on-time MoH subsidised projects for Pahiatua and
Eketahuna, including innovative design by suppliers Filtek and recently
extended to Tokomaru.
3
Council and general community support for the
project:-
Council’s
district wide rating policy that cross-subsidises is considered supportive of
small communities ongoing operations and depreciation funding; and evidenced
consultation (ongoing) with the full Council and management team directly
involved.
This
is the official announcement:
https://www.beehive.govt.nz/release/10-million-drinking-water-subsidies-small-communities
What
next?:
·
Within the next two months Council needs to sign
a contract with the Ministry of Health
·
We will then have two years to complete the
project
·
Our Assets team will manage the project and
further personalised and group consultation will be useful
·
We are presently negotiating with Scanpower and
Power Co on options to power the hill site above the town, initial quotes have
been above budgets
·
In the short term we need to get a flow meter on
the pipe into the town so we can better define the requirements of the plant
We
are very appreciative of the support we have received from Pongaroa Rural Water
Supply Inc., Mid Central Health, The Ministry of Health and Opus International
Ltd who prepared the documentation.
Strategically,
it means the Council is doing its job to ensure that our small towns have
continued core services to the required 21st century, first world
standards.
19. Bluff
Road River Access and Land Issues
Peter
Wimsett recently met with Te Kāuru, to explore how the Crown Land at 264
Bluff Road managed by LINZ might be able to be returned to the public for
recreational purposes and is proposing a planting/beautification project.
This has been a matter of dispute between locals and a neighbouring farmer who
controls and owns part of the current road accessway to the river.
LINZ
have made an offer to the farmer for sheep grazing after a previous lease
expired, but the area is being used close to the river for cattle
grazing. The river area is also used for metal excavation by private
sector companies under consent from the Horizons Regional Council. There is a
ten metre strip that the Department of Conservation owns adjacent to the river
and Council road reserve and an unformed road that could provide indirect
access to the river. To complicate matters, the neighbouring farmer
appears to be occupying road reserve with a house on-site.
Te
Kāuru is a collective of 10 hapū based in the Tararua. It is a
signatory to the Manawatū River Leaders’ Accord and has a
memorandum of partnership with Horizons Regional Council. Te Kāuru
continue to undertake a number of community projects including planting at the
source of the Manawatū River, Parahaki Island restoration and Kaitoki
River restoration.”
Council
as a member of the Accord, in general
·
Supports Te Kāuru in their efforts to
replant and beautify the area, so that it can be used by the public
·
Enables freedom camping in public places under
its Policy
·
Seeks to improve water quality in the Manawatu
River
Use
of land and pending lease agreement offered to the Brass Family
·
TDC in general supports freedom camping as a way
to attract people to the region. LINZ would prefer not to see camping on the
site.
·
TDC is aligned with LINZ in the view that the
land concerned (which is classified as riverbed) is less suitable for cattle
grazing because of its proximity to the River.
Council
staff have met with the farmer and introduced the issues for discussion and in
particular the interest to support public access to the river and identify the
property deficiencies. This matter is progressing.
20. Forestry
Operations – Birch North Forest
The Council forestry committee continued to
harvest forests through the financial year under the management of Forest
Owners Marketing Limited. As at 30 June 2015, harvesting operations
in Birch North Forest for June have resulted in a total log production of
54,236 tonnes 750,039 or $13.83 net per tonne and include estimated returns for
unsold stock on the wharf and a large road cost have been incurred in preparation
of harvest in the new year.
21. Woodville
Walkway/Cycleway
We are working through easement
arrangements with Kiwi Rail for Woodville Districts’ Vision Woodville to
Gorge walkway/ cycleway. This is stage one of the project that once
funding is secured, would see a walkway from Woodville to the Gorge
Cemetery. A significant initial cost would be the construction of a
pedestrian bridge over a stream just below the cemetery reserve.
22. ICMA
The International organisation for local
government, ICMA, has asked Peter Wimsett to be a speaker at the upcoming 2015
ICMA conference in Seattle. Peter is able to attend because he is
on leave in the area of Vancouver, Canada. He will be presenting on the
New Zealand experience of broadband and our Council in
the session entitled “Surf’s
Up: Delivering Broadband Technology to Everyone”
Economic Development, Marketing and Communications
23. Economic Development
Recently
we presented to a Council Workshop – here are some statistics since
establishment in December 2014. We will look to report on these monthly.
24. Retail
Statistics in Tararua
There
was a strong month for the district. Every other Council recorded above the
growth rate for New Zealand, and the strong growth in visitor spending seems to
be a factor in most areas. Ruapehu is
showing the huge impact of winter tourism in their District
25. Vocational
Pathway Community Partnership Workshop
‘Developing
relevant learning opportunities for students; connecting school, tertiary and
future employment’
We
hosted the first meeting of Vocational Pathways (a Youth Guarantee Initiative)
at the Tararua Business Hub. Malcolm Bell from the Ministry of Education
is leading this project in Tararua. The workshop focus was on how
Vocational Pathways programmes can contribute towards helping school leavers
become work ready, and able to meet the needs of employers throughout Tararua.
What
will success look like? Employers, schools and tertiary providers will
have committed to work together to ensure opportunities are available for
school leavers to fill the pipeline of labour needed for expansion and to
replace an ageing workforce. There will be actions taken to make this
happen.
26. Wellington
Communication Forum
Louise
and Lianne attended this meeting in Wellington and whilst some of the Local
Government National Communication Campaign would not suit our community, there
are advantages in advising the community of the services we provide with our
branding alongside Local Government.
Example: Roading
Campaign for Queenstown
We
maintain.
·
Roading is a major cost for communities
– in the 2012/13 year councils invested $1.23 billion in new roading
infrastructure, maintenance, renewal and operations.
· 45% of the general public rate ‘roads’ to be the most
important local government service; yet….
40% of the general public do not know that local government manages
the roads.
27. Motor
Caravan Association
We
met with Bruce Lochore, General Manager, NZMCA to discuss the Motor Caravan
Growth Strategy. Bruce has indicated that he would like us to be involved
in the Regional and New Zealand Motor Caravan strategy for the future.
28. Staff
Project Meeting
We
held a staff meeting on 17 July to plan and prioritise the projects for the new
financial year.
29. Tararua
Tourism Group
Carole
Wilton organised a tourism meeting at Red Chillies Restaurant in Pahiatua on
Tuesday 21 July for an opportunity to network and present the new promotional
tools available to them.
30. PIM
Assistance - Wanganui District Council PIM Debrief
We
joined the Public Information Managers in the region on Friday 24 July to
debrief on our response to the 20 June flooding event. The main objective
was to get together, meet new PIM staff, and reflect on communications around
the flood event.
31. Regional
Growth Study
We
attended the Regional Growth Study release. This report outlined the
sectors and commercial opportunities with the potential to sustainably grow
incomes, jobs and investment in the Manawatu Whanganui region.
There
were eight opportunities identified:
1 Tourism and Visitor Services
2 Sheep
and Beef Farming and Processing
3 Land
Use Intensification
4 Manuka
Honey
5 Vegetables
6 Poultry
Meat Production and Grain Growing Processing
7 Affordable
Care and Lifestyle for Older People
8 Business
Process Outsourcing and Food Innovation Outsourcing
32. Manawatu Gorge
Restoration Project Group/Manawatu Gorge Governance Group
As
requested by the Governance Group we met with Meridian (a partner of the
Manawatu Gorge Restoration Project) to progress discussions on the proposed
walkway from Te Apiti Windfarm to Toi Toi Point.
We
met the site manager at the Te Apiti Windfarm and were given a tour of the farm
and shown the possible access points and exit points. The next stage is a
meeting with the Meridian Team in Wellington.
33. GO!
Project – Industrial Hemp (NZHIA)
We
have had discussions with a representative from the Hemp Industry of New
Zealand regarding Industrial Hemp as a crop option and the commercial
capabilities. We discussed a wide range of topics and highlighted some
areas which require further investigations.
The
NZHIA are keen to support (invest) in the development of the local hemp
industry in conjunction with the GO! Project and other locals.
34. The Tararua Business Hub
Facility continues to be utilised by the
following:
·
BCC – Business Training – a consultant
continues to come every fortnight and meet with business clients
·
IRD – Business Training
·
Community Projects
·
Ministry of Education – Vocational
Pathways
·
Dannevirke Community Board
·
Motor Caravan Association
·
PGG Wrightson/ Ag ITO training
·
Civil Defence Training
·
Local businesses
·
Dannevirke Chamber of Commerce
·
Skype meetings
·
Council training
·
A new business is being supported in the
Incubation Room
35. Business
| Potential
We
continue to provide support to new and existing businesses and ideas through
links to the BCC, Vision Manawatu, Graphic Design and Digital Marketing
services available in our district:
·
1 new
idea/business – co-ordinating support from Council services;
Environmental Health, Planning and Assets Teams
·
1 new idea –
providing a full range of business support to assist in the development of the
concept
·
1 retail/manufacturing
business – digital marketing support and connections within our district
·
1 existing business – coordinating support from Council
services; Planning, Assets, Building, Environmental Health and the Tararua
Alliance
·
Assist in
developing a concept for a resident with connections to the Philippines
36. Development
Strategies:
We
have continued the discussion started in July with a company who can provide
translation services for our digital assets for business and the GO! Project literature to the Asian market. As
well as using their commercial expertise in these markets to develop business
connections for the GO! Project initiative, this has led to us exploring
opportunities for manuka oil and ginseng.
As
part of our focus on providing support to develop business capability we have
invited ‘The Business Group’ to host an evening seminar, which will
be held on 19 August at the Tararua Business Hub and
they will deliver their ‘9 Steps to Ensure Business Success’.
We
have assisted with the creation of a new business women’s networking
group ‘petticoat’, with the inaugural meeting arranged for 13
August at the Mangatera Hotel. The guest speaker will be Pauline Meredith-King
of The Business Group, which will be her first introduction to our district.
37. Training/support
Programme:
The
following programme of
training was held at the Tararua Business Hub:
·
The Innovate
Competition - we hosted a Market Validation evening for the Top 11
competitors, which was attended by the Mayor and Councillors
·
IRD –
Introduction to Business workshop was well attended and IRD continue to be
delighted with the response and our facility
·
New training
opportunities are being looked into to support business development
o Fire Regulations – Met with Mike Finucane – Fire Risk
Management Officer for our district who can provide assistance when looking at
buildings
o Health and Safety –
arranging a seminar with a consultant in September
Training
Programmes are advertised in the Bush Telegraph, on our Council website and on
our Facebook page, as well as the service providers websites.
38. Facebook - Key Statistics
39. Trustpower Community
Awards 2015 Judging Date Set
The
date has been set for the judging of the Trustpower Tararua District Community
Awards. This year, we had a total of 43 nominations – of these, we
currently have 27 official entrants.
The
judging will take place on Thursday, 27 August at the Tararua Business Hub; the
Awards Function is being held in the Pahiatua Town Hall on Wednesday, 16
September 2015.
40. Community Assistance
We
have provided the following community assistance throughout the month of June:
Tararua i-SITE
41. Welcome
Packs
11
Welcome packs were sent out in July, 10 within the district and one outside
Tararua.
42. Promotion
42.1 Google
My Business
What
is Google My Business? Google My Business puts your business info on
Search, Maps and Google+ so that customers can find you, no matter what device
they are using. The Tararua i-SITE Google site is being added to daily
with stories of events, attractions and activities, and accommodation, and
these are then also linked on Facebook
43. Localist
www.localist.co.nz
is all about the power of word of mouth. It contains a listing of
businesses in Tararua, as well as in New Zealand. Those who have signed
up can go in and add comments or reviews on places they have visited, much like
Trip Advisor although Localist relies on local with the ‘inside
knowledge’. The i-SITE is adding to the comments as well as listing
businesses and attractions that are not currently on there.
44. Trip
Advisor
TripAdvisor®
is the world's largest travel site*, enabling travellers to plan and book the
perfect trip. TripAdvisor offers advice from millions of travellers and a wide
variety of travel choices and planning features with seamless links to booking
tools that check hundreds of websites to find the best hotel prices.
TripAdvisor branded sites make up the largest travel community in the world,
reaching 375 million unique monthly visitors, and more than 250 million reviews
and opinions covering more than 5.2 million accommodations, restaurants and
attractions. The sites operate in 45 countries worldwide.
A
list has been made of all tourism businesses that have not listed on Trip
Advisor, and these businesses are being contacted and encouraged to list their
business on the website
45. Customer
Surveys
July –
nine surveys completed
46. Facebook
47. Tararua
Information Centres statistics – July 2015
July2015
47.1 Visitor
Location Origin
|
|
July 2015
|
July 2014
|
|
Local
|
1,501
|
1,652
|
|
NZ
|
852
|
878
|
|
Overseas
|
142
|
207
|
Regulatory
48. Alcohol
Licensing
July
saw the start of the three yearly blip of Club licence renewals. 13 of
the 21 clubs in the district will renew in this half of the calendar year.
A
clean out of records, the first since the new Act came in to force, resulted in
63 managers and six premises files deactivated. The managers have either
not renewed their certificate as they are no longer employed in the industry,
the cost of an application or have renewed in another district. The
premises have either closed or adjusted their business models due to the higher
compliance costs to obtain a licence for their premises. Some of the
smaller Clubs, who only operate for a short period of time a year, have applied
for a special licence.
Ten
out of 65 premises have been inspected for compliance with the conditions of
the Act this year.
Aotea
Sports Club has had their Club Licence suspended due to the non-payment of the
Annual Fee. The payment of the Annual Fee is a requirement of the
Act. The Act requires that licensees who do not pay the fee have their
licences suspended until the fee is paid.
49. Animal
Control
|
01 Jul 2105 to 31
Jul 2015
|
Ind/Com
Nth Ward
|
Ind/Com
Sth Ward
|
Non
Rateable
|
Rural
Nth Ward
|
Rural
Sth Ward
|
Unknown
|
Urban
Nth Ward
|
Urban
Sth Ward
|
|
Aggressive
Dog
|
2
|
0
|
0
|
0
|
0
|
0
|
0
|
1
|
1
|
|
Barking
Dog - First Call - Record Only
|
29
|
0
|
0
|
0
|
8
|
0
|
0
|
9
|
12
|
|
Barking
Dog - SECOND CALL / ATTENDANCE REQUIRED
|
15
|
0
|
0
|
0
|
5
|
0
|
1
|
2
|
7
|
|
Dead
Dog
|
1
|
0
|
0
|
0
|
0
|
0
|
1
|
0
|
0
|
|
Dog
Attack
|
6
|
0
|
0
|
0
|
1
|
0
|
0
|
5
|
0
|
|
Dog
Other
|
10
|
1
|
0
|
0
|
0
|
2
|
2
|
3
|
2
|
|
Roaming
Stock
|
15
|
0
|
0
|
0
|
1
|
0
|
13
|
0
|
1
|
|
Roaming/
Uncontrolled/ Secured Dog
|
45
|
0
|
1
|
3
|
0
|
3
|
26
|
8
|
4
|
|
Rushing
Dog
|
3
|
0
|
0
|
0
|
0
|
1
|
0
|
2
|
0
|
|
Total
|
126
|
1
|
1
|
3
|
15
|
6
|
43
|
30
|
27
|
The end of year total
for registered dogs was 6,740 dogs on our database, 6,514 (97%) being
registered and 226 (3%) were still required to be registered. In
comparison, the end of year 2014 finished with 6,628 dogs on our database with
6,506 (98.2%) being registered and 122 (1.2%) outstanding.
We
are currently in the process of interviewing applications for the Animal
Control Officers’ roles.
50. Building
Building officers are
progressing well towards obtaining their National Diploma in Building Control
Surveying. Skills assessments were completed and relevant courses
identified.
The
pre-audit in preparing for the Accreditation was completed. The BCA team is
working through the recommendation in the report.
Details
and statistics of the Building Consents processed for the month of July are as
follows:
|
Consent
Processing Time Frames
|
|
|
Total days
|
423
|
|
Average of Days Taken (/31)
|
13.64516
|
|
Rounded Average
|
13.6
|
|
|
|
|
Consent Breakdown
|
|
|
10 days or Less
|
17
|
|
11 - 15 Days
|
12
|
|
16 - 17 Days
|
2
|
|
18 – 19 Days
|
2
|
|
20 Days
|
4
|
|
>20 Days
|
0
|
|
TOTAL
|
37
|
|
|
|
|
Number processed within 20 day limit
|
37
|
|
Number in excess of 20 day limit
|
0
|
|
Percentage processed within 20 day
limit
|
100.00%
|
|
|
|
|
Consent
Values
|
|
|
Total Value
|
$468,880.00
|
|
Average Value
|
$12,672.43
|
51. General
Inspection
|
01 Jul 2015 to 31
July 2015
|
Ind/Com
Nth Ward
|
Ind/Com
Sth Ward
|
Non
Rateable
|
Rural
Nth Ward
|
Rural
Sth Ward
|
Unknown
|
Urban
Nth Ward
|
Urban
Sth Ward
|
|
Abandoned
Vehicle
|
1
|
0
|
0
|
0
|
0
|
0
|
1
|
0
|
0
|
|
Animal
Carcass
|
1
|
0
|
0
|
0
|
0
|
0
|
1
|
0
|
0
|
|
Illicit
Dumping
|
22
|
1
|
0
|
1
|
3
|
1
|
12
|
3
|
1
|
|
Noise
- Stereo/ Drums/ Party - First Call - Record Only
|
12
|
0
|
0
|
0
|
2
|
0
|
2
|
5
|
3
|
|
Noise
- Stereo/ Drums/ Party - SECOND CALL /ATTENDANCE REQUIRED
|
8
|
0
|
0
|
0
|
2
|
0
|
1
|
2
|
3
|
|
Stock
Crossing
|
1
|
0
|
0
|
0
|
0
|
0
|
1
|
0
|
0
|
|
Total
|
45
|
1
|
0
|
1
|
7
|
1
|
18
|
10
|
7
|
In
the month of July, twenty incidents of illegal dumping were reported, five of
which were at the Pahiatua Recycling Centre. 230kg of rubbish was removed
from the centre alone, with a total of 1,330kg removed district wide.
One
abandoned vehicle was reported and subsequently removed by the owner after
receiving a letter. One complaint was received about stock being free grazed on
a public road. The owner of the stock had placed a temporary electric
fence across the road to graze cattle, and was contacted and the fence was
removed.
A
total of forty two private swimming pools were inspected.
52. Health
52.1 Food
1 Food
Control Plan Audit
1 New
business - existing premises
2 New
business enquiries
2 Mobile
food business enquiry (Oringi site)
1 Food
guidance visit – local church providing community meals
2 General
enquiries regarding medium –large scale business ventures that would be
registered with the Ministry for Primary Industries under the Animal Products
Act 1999.
52.2 Other
1
Follow up visit - Health complaint
52.3 Food
Act 2014
The
Food Compliance Team structure implemented by the Ministry for Primary
Industries (MPI) has now been forwarded to all councils. The biggest
change is in the way serious complaints are being reported to the MPI Food
Compliance Team, with food related illness complaints still reported to
MidCentral DHB. Serious complaints regarding food premises and premises
not registered with Council are emailed through to MPI, then followed up by the
area food compliance officer, Tui Shadbolt.
The
changes to the Food Act 2014 have been discussed with all businesses requiring
to operate a Food Control Plan. The Tararua District currently has 26% of
affected businesses signed up, and the goal is to have 50% by the end of 2015,
and 75% by July 2016. However, this is dependent on food businesses
take-up before the 30 June 2017, the proposed compulsory roll in date for this
food sector.
No
new information has been provided by MPI for the sector that will operate under
a National Programme. Businesses likely to operate under this are service
stations and dairies that only reheat and sell pre-packaged foods.
The
date of commencement for the Food Act 2014 is 1 March 2017.
Planning
53. Government
Publication – ‘A Way Forward for National Direction’
The government
has recently released a publication called ‘A Way Forward for National
Direction’ that lists priorities for national direction over the next
three years. National direction is set under the Resource Management Act
(RMA) through instruments including national policy statements (NPSs), national
environmental standards (NESs) and regulations.
NPSs state objectives and policies for matters of national
significance. NESs prescribe standards, methods or other requirements for
environmental matters that all councils must observe. Regulations are
generally used to address administrative matters under the RMA.
The work programme (list of priorities) includes the following
topics and indicative dates:
·
Telecommunications facilities (amendments) 2016
·
Plantation forestry 2016
·
Urban development 2016
·
Freshwater management (amendments) 2016
·
Biodiversity 2016/17
·
Pest control/eradication 2016
·
Air (amendments) 2016
·
Aquaculture 2016
·
Contaminants in soil (amendments) 2017
· Natural hazards 2018
It is
not clear at this point which instruments will be proposed or what the scope of
their intervention will be. It will be possible to determine the impacts
on Council once specific proposals have been drafted and developed by the
government.
Emergency Management
Rural
Fire
54. Fire
Season
All
quiet with the current spate of wet weather. El Nino conditions in the
Pacific Ocean typically mean an increased likelihood of stormy southerlies over
New Zealand for the rest of winter and colder than usual weather for
spring. What is of concern is the dry, drought conditions predicted for
late December and January. The current state of the Southern Oscillation
Index indicates that we may get a drought similar to that experienced in
1997/1998. This will mean a volatile fire season.
55. Incident
Reports
|
NRFA Classification Type
|
Jul
|
Aug
|
Sep
|
Oct
|
Nov
|
Dec
|
Jan
|
Feb
|
Mar
|
Apr
|
May
|
Jun
|
Total
|
|
Power
Lines
|
1
|
0
|
|
|
|
|
|
|
|
|
|
|
|
|
Vehicle
- Car, Truck etc.
|
0
|
0
|
|
|
|
|
|
|
|
|
|
|
|
|
Farm/Forest
Machinery
|
0
|
0
|
|
|
|
|
|
|
|
|
|
|
|
|
Camp
fires/bonfires/rubbish fires
|
1
|
1
|
|
|
|
|
|
|
|
|
|
|
|
|
Smokers
|
0
|
0
|
|
|
|
|
|
|
|
|
|
|
|
|
Land
clearing escaped - Open Fire Season
|
0
|
0
|
|
|
|
|
|
|
|
|
|
|
|
|
Land
clearing escaped - Restricted/ Prohibited Fire Season (no Fire Permit)
|
0
|
0
|
|
|
|
|
|
|
|
|
|
|
|
|
Structural
- House/Shed
|
4
|
0
|
|
|
|
|
|
|
|
|
|
|
|
|
Pyrotechnics
Fireworks
|
0
|
0
|
|
|
|
|
|
|
|
|
|
|
|
|
False
Alarm
|
4
|
6
|
|
|
|
|
|
|
|
|
|
|
|
|
Medical
Assist
|
1
|
0
|
|
|
|
|
|
|
|
|
|
|
|
|
Motor
Vehicle Accident
|
0
|
1
|
|
|
|
|
|
|
|
|
|
|
|
|
Miscellaneous
|
0
|
0
|
|
|
|
|
|
|
|
|
|
|
|
|
Total
|
11
|
8
|
|
|
|
|
|
|
|
|
|
|
|
56. FRFANZ
Conference
The PRFO and a
volunteer from each VRFF attended the Forest and Rural Fire Conference in
Blenheim on 4-7 August 2015. There was a great variety of speakers both
local and international and the theme of the Conference was “Community
Engagement”. The cost of attendance by our volunteers is fully
subsidised by the National Rural Fire Authority. The following personnel
attended: Harvie Beetham, Weber VRFF; Mike Harvey, Akitio VRFF; Gordon Hart,
Tiraumea VRFF; Anita Scott, Herbertville VRFF; Noel Percy, Te Uri VRFF and
Paddy Driver, PRFO.
57. Meetings
Paddy attended meetings with the Tiraumea Fire Force Controller to
discuss training and equipment issues and with the Akitio Fire Force Controller
to discuss equipment and radio issues on Friday, 13 August 2015. All
issues were resolved.
Civil Defence
58. Incidents
The Dannevirke
EOC was set up for 4 days in anticipation of a predicted major snow event which
was not as bad as predicted. All gear worked well.
59. Meetings
Advertising
has been carried out for the inaugural meeting of the Woodville Community CD
Response Group to be held on 17 August 2015. Advertisements were put in
two consecutive Bush Telegraph newspapers, posters were put in shop windows and
a pamphlet was dropped into household mail boxes. Thanks to Councillor
Collis who led the campaign.
A
Tararua Emergency Management Committee Meeting was held in Dannevirke Council
Chambers on Thursday, 13 August 2015. It was well attended and it was
pleasing to see an increased number of local representatives in attendance.
Guest speakers included Simon Ward (DHB) who spoke on contamination issues
experienced at the Wanganui Hospital during the Wanganui Tannery incident and
Dick Thornton-Grimes, NZ Fire Service National Advisor - Hazardous Substances
who spoke on new hazardous substance policy etc.
60. Civil
Defence Plans/Standard Operating Procedures/Manuals
Work
continues on production of the new Tararua District Council Civil Defence Plan.
Part of this task involves reviewing the hazards in our district and some
interesting discussions have been had with Horizons about their existing hazard
priority list and what we see as our priorities. The plan is starting to take
shape and will be a useful document that will give us better direction on where
we should be concentrating our efforts in CD for the future.
61. Seminars/Workshops/Courses/Forums/Training
Paddy
provided a Civil Defence presentation to the “Our Place” home based
care group on 28 July 2015
Paddy
attended an Operational User EMIS session at Horizons on 30 June 2015.
Library
62. General
The Pahiatua Library was approached to supply a venue to display Kotahitanga
: a Harapaki (Tukutuku) panel as the Tararua Learning Centre no longer had a
venue in Pahiatua. The group who worked on the panel thought it
would be appropriate for it to stay in the Pahiatua Community and we were very
happy to provide that location so that its story would be visible in the
community. Kotahitanga tells the learning journey of a group of adults
over two years. It talks about their dreams and aspirations, the
struggles and challenges they faced, the commitment to pass on the knowledge
and care for the environment, and how they learnt perseverance through to
completion. The Harapaki is a wonderful addition to the Pahiatua Library.
During
Te Wiki o Te Reo Maori (Maori Language Week), Dannevirke Library were thrilled
when Tamai Nicholson offered to tell his original story Te Moemoe Noa Iho
at the Library. Tamai ran two sessions, one during the day for
pre-schoolers and parents and another after school for primary school
children. Twenty-nine children attended these two sessions. Tamai
took the opportunity to teach some te reo also.
July
is dog registration month, so in addition to the school holidays and the Winter
Warmers programme, staff at Eketahuna and Woodville were very busy. One
mother and child went to Woodville Library to pay their dog registration and
were so taken by the library they joined up and borrowed some books. As
they were leaving, the mother suddenly remembered why she had gone in the first
place and rushed back to pay her dog registration.
Staff
have been helping each other out over the month, with Corinna Carew (Eketahuna)
and Leilani Gundry (Woodville) filling in at Pahiatua Service Centre.
Hayley Pocock (Pahiatua Service Centre) worked out of Eketahuna on the last day
of dogs.
Janice
Percy (Eketahuna) has had some time off this month, as her husband has been
unwell. We wish Michael a speedy recovery.
63. Children’s
Services
The
Eastern and Central Community Trust funded Winter Warmers programme continued
throughout July. Library staff across the district have been visiting
their local schools weekly to receive each child’s reviews. The
feedback from parents and teachers so far has been very positive.
Entertainer
Anna Bailey (String Bean Puppets) enthralled children at each branch over the
school holidays. Dannevirke and Eketahuna attracted larger crowds to this
entertainer than Pahiatua and Woodville, however the children who came were
entranced by the show.
A
children’s Book Club has been initiated at Dannevirke Library. The
inaugural meeting saw nine children attend and we look forward to seeing this
grow.
64. Statistics
Customer Services
65. Customer
Requests – 1 July to 31 July 2015
Sport and Recreation
67. General
·
Dannevirke Athletics will be supported by Sport Manawatu through capability development
work to ensure sustainability. A Club WoF (Sport NZ development tool) has
been undertaken and a successful participation initiative has taken place. Work
will be done on procedures and policies, update of constitution, strategic
planning, and funding.
·
Sport Manawatu staff met with Karlene Thomson
at Pahiatua School to debrief the recent Tararua Primary Schools
Seven-a-Side Tournament. Improvements to next year’s event were
discussed and agreed. A Memorandum of Understanding developed by
Sport Manawatu is currently being considered by Pahiatua School.
·
The Primary School Sport Advisor met with the
Principal of Ballance School to discuss the implementation of SportStart in
Term four. Two classes encompassing approximately 32 students
will receive the programme.
·
The third Secondary Schools Principals
meeting was held on Tuesday 21 July. The principals from the Tararua
District were unable to attend and were sent out the information from the
meeting via email. The meeting covered the following topics: Dawson
Tamatea’s passing was acknowledged; an update on the progress of the new
KiwiSport investment plan; feedback on the proposed MISSA changes; the
nomination and ‘thank you’ process for the Grassroots Sports
Awards.
·
The third Sports Coordinator Meeting for
the year was held on Thursday 23 July. The Sports Coordinator from Tararua
College was in attendance. The meeting covered the following topics: the
opening of the position as RSD; a plan for an in-school basketball initiative;
Ocean Sports Wellington gave a presentation about their safe boating programme;
a plan for a regional secondary schools mountain bike competition.
·
Pahiatua Indoor Football tournament continued. This 11 week four-a-side competition had high school
aged kids and above competing weekly at the Bush Multisport Complex. There
are 16 teams playing in the competition (compared to 10 teams in 2014).
·
A meeting was held with Squash NZ and Central
Squash to discuss how the organisation can work together best to support
Squash Clubs in the region.
·
A new Facebook page has been started called Sport
Manawatu Coach Connect. The aim is to get local coaches discussing
coaching, sharing Best Practice coaching information and building a coaching
community.
·
A Grassroots coaching course was held at Dannevirke
Sports Centre. It was attended by seven people and the feedback has been
excellent.
·
The 2015 Grassroots Sports Awards will be
held at Manawatu Golf Club on 18 September 2015. Nominations are
currently open and will close on Wednesday 19 August 2015. This event
recognises local clubs and the dedication of our hard working sport volunteers.
·
Sport Manawatu’s Tararua Recreation
Advisor and Active Transport Coordinator, alongside local Police, supported Kumeroa-Hopelands
School Principal and senior students with their 10km road ride. This was a
great opportunity for Sport Manawatu staff to observe the students retention of
cycle safety knowledge gained from earlier lessons.
·
The Tararua Recreation Advisor delivered the SportStart
Invasion Games after-school workshop to the Principal and senior teachers at Norsewood
School. We will now move on to modelling and observation of the Invasion
Games topic.
·
The Tararua Recreation Advisor attended the
Economic Development and Communications team staff meeting. The
Recreation Advisor will now work more collaboratively with the team on key
Council and community projects that relate to Sport and Recreation. A site
visit to the Te Apiti Wind Farm lookout has been scheduled to progress further
discussions on the Te Apiti Turbine Walk project.
·
The Creative Communities fund is now open and
closes on Monday 7 September.
Upcoming
events (that we deliver or directly impact on)
·
Continued SportStart programme delivery
at Norsewood and Districts School, St Joseph’s School, Weber School, and
Huia Range School.
·
Secondary School Squash Nationals (7-9 August).
·
The Dannevirke Multisport Complex Inc Society
AGM will be held on Wednesday 9 September, 7pm at the Tararua Business Hub.
·
The Tararua Recreation Advisor and Sport
Manawatu Community Sport Advisor will host a Sports Club Information Evening
at the Tararua Business Hub on Wednesday 26 August. We will cover the following
topics: Grassroots Coaching Course and Funding, Tararua Alliance Sport Awards,
and Club Warrant of Fitness.
·
Nominations are
now open for the 2015 Tararua Alliance Sport Awards. Clubs,
organisations, and individuals can make more than one nomination in any of the
following categories:
·
Visique Dannevirke and Pahiatua Optometrists
Senior Sportsperson of the Year
The
Senior Sportsperson of the Year must have achieved at a national level in their
sport. Must be over 19 years old.
·
Tararua District Council Junior Female
Sportsperson of the Year
The
Junior Female Sportsperson of the Year must have achieved at a senior regional
level, or national secondary level. Applicants must be 18 years old or under
as per New Zealand Secondary Schools Sports Council guidelines.
·
Tararua District Council Junior Male
Sportsperson of the Year
The
Junior Male Sportsperson of the Year must have achieved at a senior regional
level or national secondary level. Applicants must be 18 years old or
under as per New Zealand Secondary Schools Sport Council guidelines.
·
Dannevirke New World Coach of the Year
Outstanding
performance/contribution by a coach within the nomination period.
·
Pahiatua New World Official of the Year
Significant
contribution by a club/association official (umpire, referee, time-keeper,
judge, etc) within the nomination period.
·
Property Brokers Sport Team of the Year
The
Team of the Year must have won a regional competition within the nomination
period.
·
Hawke’s Bay Today
Administrator/Volunteer of the Year
Generous
contribution of time and support by a club administrator/volunteer
Nominations
must be received by 5pm Monday 7 September 2015.
The
qualifying period for year of performance is 1 August 2014 - 31 July 2015.
|
68. Recommendation
That
the report from the Chief Executive dated 19 August 2015 concerning an update
on key projects and items of interest to the Council (as circulated) be
received.
|
Attachments
Nil.
