Agenda of Council meeting

Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 27 May 2015 commencing at 1.00 pm.

1. Present

His Worship the Mayor – Mr R A Ellis, Crs W H Keltie (Deputy Mayor), T H Collis, J E Crispin, W H Davidson, K R Fenemor, S A Hull, C J Isaacson and D A Roberts.

In Attendance

Mr B King - Chief Executive

Mr R Taylor - Governance Manager

Mr R Suppiah - Chief Financial Officer

Mrs K Dever-Tod - Manager Assets Group

2. Council Prayer

2.1	The Council Prayer was given by His Worship the Mayor – Mr R A Ellis.

3. Apologies

3.1

Nil

4. Notification of Items Not on the Agenda

4.1

Nil

5. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

5.1

Nil

6. Personal Matters

6.1

The Council’s congratulations are to be conveyed to acknowledge the following achievements:

· Eva Wright on receiving a Benemerenti Medal from the Catholic Church to recognise her outstanding service as a Kaumatua to the Maori Apostolate and the Maori Catholic community.

· Mavis Mullins on being named the Business Woman of the Year at the University of Auckland Business School Aotearoa New Zealand Maori Business Leaders Awards.

6.2

The heroic actions of Bradley Smith (Eketahuna farmer) and Anna Rodgers (Wellington) have been acknowledged for saving the 17-year old male driver from the burning car that crashed on State Highway 2 north of Eketahuna.

7. Confirmation of Minutes

7.1	*That the minutes of the Council meetings held on 29 April 2015 and 19 May 2015 (as circulated) be confirmed as a true and accurate record of these meetings.* Crs Isaacson/Roberts Carried

8. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda

8.1

Nil

9. Community Boards and Community Committees Reports

9.1

Dannevirke Community Board

9.1.1

That the report of the Dannevirke Community Board meeting held on 4 May 2015 (as circulated) be received.

Crs Fenemor/Hull Carried

9.2

Eketahuna Community Board

9.2.1

That the report of the Eketahuna Community Board meeting held on 1 May 2015 (as circulated) be received.

Crs Fenemor/Hull Carried

9.3	Pahiatua On Track
9.3.1	*That the report of the Pahiatua On Track meeting held on 6 May 2015 (as circulated) be received.* Crs Fenemor/Hull Carried
9.3.2	Illegal Dumping
9.3.2.1	It was clarified that Catherine Burns is the officer responsible for the enforcement of the regulations to control illegal dumping.

9.4

Woodville Districts' Vision

9.4.1

That the report of the Woodville Districts’ Vision meeting held on 5 May 2015 (as circulated) be received.

Crs Fenemor/Hull Carried

10. Reports

10.1

Proposed Name of Wahipai Close

10.1.1

That the report from the Land Information Officer dated 21 May 2015 concerning the proposed name of Wahipai Close (as circulated) be received, and

That in accordance with the New Zealand Rural Addressing Standard the Council hereby resolves to name the road entering into the Wahipai Domain to be known as Wahipai Close.

Crs Keltie/Hull Carried

10.2

Proposed Name of Waipuna Road

10.2.1

That the report from the Land Information Officer dated 21 May 2015 concerning the proposed name of Waipuna Road (as circulated) be received, and

That in accordance with the New Zealand Rural Addressing Standard the Council hereby resolves to name the road adjoining State Highway 3, Woodville as set out in the details of the Land Information Officer’s report to be known as Waipuna Road.

Crs Keltie/Hull Carried

10.3

50 Max Memorandum of Understanding with the New Zealand Transport Agency

10.3.1

That the report from the Performance Manager dated 21 May 2015 concerning a 50 Max Memorandum of Understanding with the New Zealand Transport Agency (as circulated) be received, and

That the Council agrees to enter into a 50 MAX Memorandum of Understanding with the New Zealand Transport Agency to authorise it to issue permits for such high productivity motor vehicles to use the district’s roads subject to the roading portfolio holders in conjunction with the Alliance Manager developing for recommendation to the Council a schedule of restricted roads/structures that such access is excluded.

Crs Keltie/Roberts Carried

10.3.2

Mayor Ellis and Cr Crispin requested that their dissenting votes be noted concerning this item of business.

10.4

Road Closure Under the Tenth Schedule of the Local Government Act 1974

10.4.1

That the report from the Alliance Manager dated 21 May 2015 concerning a road closure application under the Tenth Schedule of the Local Government Act 1974 (as circulated) be received, and

That pursuant to Section 342 (1) (b) and the Tenth Schedule of the Local Government Act 1974, the Council resolves to close the following road for the purpose of allowing the Dannevirke Car Club to hold a club event.

Road name: Blairgowrie Road

Date of closure: Sunday 1 November 2015

Period of closure: 8.00 am to 5.00 pm

Conditions Applied to the Granting of this Road Closure

1. That the Tararua Alliance in conjunction with the organiser will assess shortly prior to this event the condition of the road involved to determine its suitability for this purpose.

2. That if the Tararua Alliance identifies the road as being in an unsuitable condition arising from this assessment then they have the discretion to request the organiser to withdraw the road from the route of this event.

3. That shortly after the event has been held the Tararua Alliance shall carry out a drive over of the road that was closed for this event to assess its condition.

Advisory Note

That should the Council incur any additional maintenance costs as a consequence of the event then those expenses shall be recovered from the event organiser.

Crs Isaacson/Roberts Carried

10.5

Planning Matters Determined Under Delegated Authority

10.5.1

That the report from the Planning Manager dated 21 May 2015 concerning Planning matters determined under delegated authority (as circulated) be received and the contents are noted.

Crs Keltie/Fenemor Carried

10.6	Liquor Licensing Matters Determined Under Delegated Authority
10.6.1	That the report from the Regulatory Services Manager dated 21 May 2015 concerning Liquor Licensing matters determined under delegated authority (as circulated) be received and the contents are noted. Crs Keltie/Fenemor Carried
10.7	Draft Long Term Plan 2015/2025 Submissions
10.7.1	*That the report from the Governance Manager dated 20 May 2015 concerning the Draft Long Term Plan 2015/2025 submissions (as circulated) be received.* Crs Davidson/Collis Carried
10.7.2	Woodville Water
10.7.2.1	*That to provide the Woodville community with a more resilient and secure drinking water supply the Council proceeds to undertake the storage upgrade project as proposed in its preferred option.* Crs Fenemor/Crispin Carried
10.7.3	Pongaroa Township Water Treatment Upgrade
10.7.3.1	That to provide the Pongaroa township with a water supply that meets the drinking water standards the Council proceeds to undertake the water treatment upgrade as proposed in its preferred option, and subject to securing a funding subsidy from the Ministry of Health. Crs Hull/Isaacson Carried
10.7.4	Pensioner Housing
10.7.4.1	That the Council recognises the potential community benefit from government funding entering the district to maintain and build pensioner housing through social housing grants it cannot access if it retains the ownership of its pensioner housing portfolio, and That the Council invites expressions of interest from respected not for profit social housing providers to purchase its pensioner housing units excluding the property with the six older units at Hovding Court (Dannevirke) which it has previously agreed are to be sold separately, and That the Council exit from this service subject to accepting a proposal or proposals from such provider or providers that is in the best interests of ensuring the ongoing operation to enable continued access to pensioner housing within the district. Crs Roberts/Hull Carried
10.7.5	Woodville Service Centre / Library / i-SITE
10.7.5.1	*That with regard to the three buildings that the Council owns on Vogel Street in Woodville, the following be agreed:* · The Chief Executive is requested to present to the Council a proposal and costing to strengthen and modify the Woodville Library/Service Centre and i-SITE building at 42 Vogel Street, with this business case to also consider making the area a focal point for the community and to provide public toilets in that vicinity. · As part of this investigation it will consider the feasibility of moving the staff from the Woodville Library/Service Centre to the Tararua Alliance building when it is vacated as a temporary arrangement during the period of undertaking the above work. · *The i-Site and the Lindauer Studio shall remain in their present location and buildings, and the rose gardens will continue to be maintained in conjunction with the local community.* The former Infracon building at 49 Vogel Street and the Tararua Alliance building at 45 Vogel Street (when it becomes vacant) are declared surplus to requirements, and will be marketed for sale or long term lease to the Council’s best advantage. Crs Keltie/Collis Carried
10.7.6	Kerbside Refuse Collection
10.7.6.1	That the Council exit from the kerbside refuse bag collection subject to ensuring that the private sector will deliver a similar service in Dannevirke, Woodville, Pahiatua and Eketahuna at a competitive price to the cost of purchasing a refuse label. Crs Roberts/Hull Carried
10.7.7	Public Toilets in the Dannevirke Upper Domain
10.7.7.1	*That the Council proceed to provide a new public toilet facility at the Dannevirke Upper Domain as included in the budget for undertaking this project.* Crs Roberts/Crispin Carried
10.7.8	Economic Development
10.7.8.1	*That the Council’s commitment to economic development and the funding to deliver the projects in the Economic Development Plan 2013/2018 be confirmed.* Crs Hull/Collis Carried
10.7.8.2	It was agreed that at a future workshop the Council will discuss with the Economic Development and Communications Manager the performance measures for this activity relative to delivering the outcomes sought from this funding.
10.7.9	Smoke Free Environments
10.7.9.1	*That the Council’s commitment to smoke free environments be maintained through its existing policy on this matter.* *Cr Fenemor/Mayor Ellis Carried*
10.7.9.2	That a review of the existing smoke free environments policy be undertaken in conjunction with the next Annual Plan to consider the possibility of proposing an extension to include further outdoor public areas. *Crs Davidson/Roberts Carried*
10.7.10	Bylaw to Control Cats
10.7.10.1	That the Council notes the request for a bylaw to control roaming cats and the number of cats able to be kept on a property, and it will consider this matter as part of the work to prepare for the forthcoming review of its bylaws. Crs Roberts/Collis Carried
10.7.11	Pahiatua Transfer Station
10.7.11.1	*That the Council provide a third half-day at the Pahiatua transfer station from the approved solid waste budget.* Crs Hull/Davidson Carried
10.7.12	Pukaha Mount Bruce
10.7.12.1 10.7.12.2	Cr Davidson abstained from the discussions and voting on the motions concerning this item of business. *That the annual grant to the Pukaha Mount Bruce Board to support their forest restoration and predator control programme be continued and increased from $10,000 to $15,000.* *Crs Crispin/Isaacson Motion Lost*
10.7.12.3	*That the annual grant to the Pukaha Mount Bruce Board to support their forest restoration and predator control programme be continued and maintained at the present amount of $10,000.* Crs Fenemor/Roberts Carried
10.7.13	Swimming Pools
10.7.13.1	That the Council is committed to maintaining the operation of community swimming pools in Dannevirke, Woodville, Pahiatua and Eketahuna, and acknowledges the voluntary support of the community groups that assist with the delivery of this service, and That the annual grant to the Tararua Aquatic Community Trust for the management and operation of the Wai Splash community pool in Dannevirke be increased from $190,000 to $240,000 per annum to cover increased costs for power, insurance, plant maintenance and wages. Crs Roberts/Fenemor Carried
10.7.14	Cycle ways and Walking Tracks
10.7.14.1	That the Council is committed to developing and implementing a district walkways network plan as part of its Recreation and Reserves Strategy over the next ten years to provide good amenities for lifestyle and recreation, and That the Council supports such initiatives and projects it considers appropriate to facilitate the achievement of this objective from existing budgets available for this purpose, and in conjunction with voluntary community groups and the district’s community boards and community committees, and *That the Council requests a policy be prepared for its consideration in conjunction with the next Annual Plan to facilitate the development of cycle/walkways within the district.* *Mayor Ellis/Cr Isaacson Carried*
10.7.15	Grass Mowing / Street Cleaning Maintenance
10.7.15.1	*That the objective of the grass mowing/street cleaning maintenance contracts maximises the work able to be undertaken within the available budgets and to the agreed levels of service, and* *That where residents have concerns regarding this matter they be invited to report them through contacting the Council and making a service request to outline these details, and* *That the level of service for berm mowing and street cleaning be reviewed in conjunction with the Tararua Alliance and further considered through the next Annual Plan.* Crs Fenemor/Hull Carried
10.7.16	Stormwater / Roading and Footpaths
10.7.16.1	*That the requests concerning stormwater, roading, curb and channel and footpaths be noted for future consideration in conjunction with the Asset Management Plans for these activities, and* *That the items of maintenance be referred for response through the customer request management system.* Crs Keltie/Collis Carried
10.7.17	Fees and Charges
10.7.17.1	*That the proposed fees and charges be confirmed subject to including the following in the adopted schedule:* · *That the charge for disposing of domestic waste at the Dannevirke transfer station be increased to $127 per tonne.* · *That the rents for all pensioner housing units be increased by $10.00 per week.* · *That pursuant to Section 37 of the Dog Control Act 1996, the following dog control fees (including GST) be set for the year of 1 July 2015 to 30 June 2016.* *Dog Registration (on or before 1 August)* *Dangerous dogs $117.00* *Rural domestic dogs $35.00* *Working dogs $30.00* *Urban domestic dogs $78.00* *Dogs (preferred dog status) $40.00* *Preferred dog status rehoming fee $20.00* **Dog registration (after 1 August) – owners are required to register their dogs by 1 August of each year. Failing which, an additional penalty fee of 50% of the base fee will apply.* Dangerous dogs $175.50 Rural domestic dogs $52.50 Working dogs $45.00 Urban domestic dogs $117.00 Dogs (preferred dog status) $117.00** Any new dog up to 3 months of age will be charged a pro rata of the base fee. Any new dog from 3 months of age to 6 months of age will be charged the full base fee. And that the Regulatory Services Manager be requested to review the process for acquiring preferred owner status to ensure that it is fit for purpose to promote and encourage responsible dog ownership. *Crs Roberts/Isaacson Original Motion*
10.7.17.2	An amendment to the original motion was then proposed.
10.7.17.3	*That the proposed fees and charges be confirmed subject to including the following in the adopted schedule:* · *That the charge for disposing of domestic waste at the Dannevirke transfer station be increased to $127 per tonne.* · *That the rents for all pensioner housing units be increased by $10.00 per week.* · *That pursuant to Section 37 of the Dog Control Act 1996, the following dog control fees (including GST) be set for the year of 1 July 2015 to 30 June 2016.* *Dog Registration (on or before 1 August)* *Dangerous dogs $120.00* *Rural domestic dogs $35.00* *Working dogs $30.00* *Urban domestic dogs $80.00* *Dogs (preferred dog status) $40.00* *Preferred dog status rehoming fee $20.00* **Dog registration (after 1 August) – owners are required to register their dogs by 1 August of each year. Failing which, an additional penalty fee of 50% of the base fee will apply.* Dangerous dogs $180.00 Rural domestic dogs $52.50 Working dogs $45.00 Urban domestic dogs $120.00 Dogs (preferred dog status) $120.00** Any new dog up to 3 months of age will be charged a pro rata of the base fee. Any new dog from 3 months of age to 6 months of age will be charged the full base fee. And that the Regulatory Services Manager be requested to review the process for acquiring preferred owner status to ensure that it is fit for purpose to promote and encourage responsible dog ownership. *Crs Davidson/Crispin Amended Motion*
10.7.17.4	The Mayor proceeded to put the amended motion to the vote of the meeting, with the outcome being that the amendment is declared carried. This was then put and adopted as the substantive motion.
10.7.18	Rate Increases
10.7.18.1	There were no further changes requested to amend the budgets for the 2015/2016 financial year.
10.7.18.2	The Chief Financial Officer will finalise the revised budgets and Long Term Plan for adoption at the Council meeting on 24 June 2015.
10.7.18.3	This will include the decisions made at the meeting along with other alterations and savings, with the increased rate funding requirement not to exceed the 3.19% as proposed in the Draft Long Term Plan.
10.7.19	Other Matters Noted in Submissions
10.7.19.1	The Council reviewed the list of other matters raised through the submissions received, and it noted the comments conveyed (with no specific changes being requested to the Draft Long Term Plan 2015/2025).
10.7.19.2	The matter of ratepayers receiving subsequent rate instalment assessments with nil balances when paying the full amount at the first instalment was discussed.
10.7.19.3	It was agreed that an item be included on a future Bush Telegraph Council page to explain the statutory requirement for this practice occurring.
10.7.19.4	The Council acknowledges the matter should be reviewed in terms of changing the legislative provision to follow this approach, and a submission will be made to the Rules Reduction Taskforce seeking support for the necessary amendment to rescind that requirement.
10.7.19.5	The Governance Manager was thanked for his work in managing the submissions consultation process and analysing the responses received for the Council’s consideration.

10.8	Staff Report
10.8.1	Pahiatua Water Supply Investigation
10.8.1.1	The Chief Executive tabled a summary of the findings received concerning the Pahiatua potable water investigation undertaken by David Veale of Wai Waste Environmental Consultants Limited.
10.8.1.2	Of the options presented the following have merit: · A surface stream that has an unknown untapped volume and quality, but would trigger a treatment plant to supplement the bore. · Staying with a single bore and adding seven days treated storage to account for the risk of bore failure. · Adding a second bore into the same aquifer that could reduce the treated storage to two to four days reflecting the need to augment abstraction volumes in peak dry periods.
10.8.1.3	Cr Hull agreed to refer this matter to Pahiatua On Track for its consideration at their next meeting, and report the direction from them to the Council’s meeting on 24 June 2015.
10.8.2	Tararua Alliance
10.8.2.1	The benefit received through the Tararua Alliance of a $162,000 rebate on the bitumen price was noted, and this will be reinvested back into the roading network within the resealing budget.
10.8.3	Camping Grounds
10.8.3.1	The improved use of the district’s camping grounds was acknowledged.
10.8.4	Membership of the New Zealand Planning Institute
10.8.4.1	The Council congratulates the Planning Manager, Craig Lunn on attaining full membership with the New Zealand Planning Institute.
10.8.5	*That the report from the Chief Executive dated 20 May 2015 concerning an update on key projects and items of interest to* *the* *Council (as circulated) be received.* Crs Fenemor/Collis Carried

10.9

Third Quarter Financial Report for the Period Ended 31 March 2015

10.9.1

That the report from the Chief Financial Officer dated 21 May 2015 concerning the third quarter financial report for the period ended 31 March 2015 (as circulated) be received and the contents are noted, and

That the Council notes and approves the variations to the capital projects budgets as outlined in this report.

Crs Roberts/Collis Carried

11. Portfolio Reports

11.1	Waste Management
11.1.1	Cr Isaacson reported that at the request of a staff member for the contractor she inspected the type of waste being dumped in the town’s refuse bins.
11.1.2	This revealed the contents include domestic and commercial rubbish that should not be disposed of in that manner.
11.1.3	It was noted that the situation is being monitored, and where illegal dumping occurs and the culprits are identified they will be fined.
11.1.4	The town centre security cameras monitoring system provides assistance in following up such incidents.

12. Mayoral Matters

12.1	New Zealand Primary Industry Summit
12.1.1	The Mayor attended the New Zealand Primary Industry Summit, and this included a debate concerning is New Zealand’s primary industry doing enough to protect the environment.
12.1.2	Through these discussions the Mayor emphasised the commitment and requirements fulfilled by dairy famers to care for the state of the environment, and he dispelled the impression that this industry is not doing enough to reduce its environmental impact.
12.1.3	It was also noted that local authorities have a part to play in protecting the environment through undertaking work to upgrade their wastewater treatment plants, and improve options for the disposal of such waste.
12.1.4	There was agreement that consideration should be given to including a presentation at a future rural/provincial sector meeting to outline the subject of what the dairy industry is doing to protect the environment.

13. Items not on the Agenda

13.1

Nil

There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 3.26 pm.

____________________________

Mayor

Report

Date	:	18 June 2015
To	:	Mayor and Councillors Tararua District Council
From	:	Raj Suppiah Chief Financial Officer
Subject	:	Adoption of the 2015-2025 Long Term Plan
Item No	:	10.2

1. Reason for the Report

1.1 To adopt the 2015-2025 Long Term Plan, which is also the 2015-2016 Annual Plan. The adoption of a Long Term Plan is a specific requirement of section 93 of the Local Government Act 2002. The process to be followed and/or matters to be taken into account are covered by Part 6 of the Act, which encompasses the Council’s decision-making (sections 76 to 81), consultation processes (sections 82 to 90) and planning (sections 93 and 94).

2. Background

2.1 The purpose of this report is to provide background on the revisions made to the Draft Long Term Plan and present the finalised 2015-2025 Long Term Plan.

2.2 Council is required to have a Long Term Plan and must use the special consultative procedure in adopting the Long Term Plan. The Consultation Document was released to the public for comment on 7 April 2015, a submissions hearing held on 19 May 2015 and Council determinations on 27 May 2015.

3. Significance Assessment

3.1 The adoption of a Long Term Plan triggers the Significance and Engagement Policy. Council has followed the necessary Special Consultative Procedure prescribed by the Local Government Act and the Significance and Engagement Policy to enable it to adopt the policies as proposed.

3.2 Officers recognise that the matters referenced in this report may have a high degree of importance to affected or interested parties. Council has followed the correct legislative process and complied with Council’s relevant Policies and Strategies to adopt the Long Term Plan and Policies within this report.

4. Key Changes

4.1 The Key changes from the 2012-2022 Long Term Plan are detailed in pages 12 to 16 of the 2015-2025 LTP.

4.2 The key changes from the Draft Long Term Plan arising from consultation, submissions and Council determinations are:

4.3 Woodville Buildings

4.3.1 Council agreed that a business case is prepared to strengthen and modify the Woodville Library/Service Centre building (42 Vogel Street), including making the area a focal point for the community and to provide public toilets in that vicinity. The investigation will also consider the feasibility of moving the staff from that building to the Tararua Alliance building when it becomes vacant as a temporary measure while this work proceeds.

4.3.2 The i-SITE and Lindauer Studio is to remain in their present location and buildings, with the rose gardens to continue being maintained in conjunction with the local community.

4.3.3 The former Infracon building at 49 Vogel Street and the Tararua Alliance building at 45 Vogel Street (when it becomes vacant) are declared surplus to requirements, and will be marketed for sale or long term lease to the Council’s best advantage. Any lease or sale of the Tararua Alliance Building must reflect the current backup servers and high speed broadband hub currently housed within the building.

4.3.4 The assumption made in the 2015-2025 Long Term Plan is that long-term rental and/or sales proceeds from both the former Infracon and Tararua Alliance buildings will pay for the upgrading and all costs associated with this
i-SITE/Library/Service Centre project.

4.3.5 IMPACT: Rates requirement for the capital and operational cost will be NIL. However, there is a depreciation impact from year 3 onwards of on average $5,000 for the additional improvements made.

4.4 Pahiatua Transfer Station Extended Hours

4.4.1 Council resolved that the Pahiatua transfer station opening hours will be increased through providing a third half-day. To ensure this is cost neutral, the operational costs are to be met from the fees and charges revenue, which includes adjusting the fee for disposing of domestic waste at the Dannevirke transfer station to $127 per tonne.

4.4.2 IMPACT: Rates requirement is NIL as additional cost is funded from increase in Fees and Charges.

4.5 Animal Control Activity Fees and Charges

4.5.1 Council decided to modify the proposed changes to the Fees and Charges for dog registration fees, which resulted in a reduction in dog registration revenue of $45,000 from the draft budgets. Most of this decrease is offset by changes from the restructure in the Regulatory Department. The net increase in rates funding required is $19,000.

4.5.2 IMPACT: An additional rates requirement of an average $19,000 for each year of the ten-year Plan.

4.6 Tararua Aquatic Community Trust Funding

4.6.1 Council resolved to increase the funding for the Tararua Aquatic Community Trust to address Health and Safety staffing levels at the Wai Splash swimming pool in Dannevirke from $190,000 to $240,000.

4.6.2 IMPACT: An additional rates requirement of $50,000 in each year of the Long Term Plan.

4.7 Policy Reviews

4.7.1 Council resolved that Management look to:

· a review of the existing smoke free environments policy in conjunction with the next Annual Plan to consider the possibility of proposing an extension to include further outdoor public areas.

· include in the bylaws review a consideration of the request for a bylaw to control roaming cats and the number of cats able to be kept on a property

· prepare for consideration in conjunction with the next Annual Plan a policy on cycle/walkways to facilitate the development of cycle/walkways within the district.

4.7.2 Council also has to start developing Reserve Management Plans (Reserves Act 1977 requirement) and Service Delivery Reviews over the next few years.

Review of Service Delivery – Section 17A of the Local Government Act 2002

4.7.3 The Better Local Government process and specifically the Local Government Act 2002 Amendment Act 2014 brought in a suite of changes aimed to encourage councils to improve the efficiency and effectiveness of their operations. Section 17A is just one part of this and encourages councils to explore alternative methods of service delivery and consider how shared services, joint contracting or other arrangements may benefit them.

4.7.4 The Council is required to carry out a review of its service delivery (with some exceptions) in three circumstances:

· when there is a decision to significantly change a service level;

· prior to a significant contract expiring; or

· within 3 years of enactment (and thereafter every 6 years).

4.7.5 There is a provision that the potential benefits of the review should outweigh the costs of carrying it out. The review must consider specific methods of delivery, and methods of funding and governance.

4.7.6 Staff will prepare a business case and project plan for this mandatory requirement outlining the review, scope, issues and timeline.

4.7.7 IMPACT: Rates impact is NIL. Operational cost savings from various operational projects, example the Woodville building projects (e.g. demolition of the Library/Service Centre), was used to fund the development/review of these policies.

4.8 Pensioner Housing

4.8.1 Council resolved to increase rents for all pensioner housing units by $10.00 per week, and confirmed the intention to sell the majority of units to a reputable not for profit social housing provider (ten Hovding Court units to be sold separately).

4.8.2 IMPACT: Rates impact is NIL as this activity is self-funding.

4.9 New Fee for No Spray Zones

4.9.1 To help prevent accidental spraying, Council staff request introducing a new fee for marking out “No Spray Zones”. This will involve Council clearly defining the extent of the No Spray Zone by installing markers.

4.9.2 Staff have proposed introducing a charge of $150 (inclusive of GST) to cover the cost of purchasing and installing these pegs. No Spray permits will be valid for 24 months from the date of issue. The permit holder is required to re-submit an application biannually.

4.9.3 The property (No Spray Zone) will then be entered into Council’s No Spray Register. However, Council can only provide a goodwill agreement with the property owner and not be prepared to repair any damage caused from accidental spraying.

4.9.4 An aerial photograph of the property can be provided to the applicant to indicate exact areas of No Spray. Council will then instruct our contractor to install the official No Spray Boundary Marker Pegs. It is essential that these markers remain clearly visible at all times.

4.9.5 In joining the No Spray Register, the property owner agrees to take over the responsibility for:

· Maintaining this area in a tidy state.

· Keeping the property frontage free of all pest plants between the property boundary and formed road, and up to 10m from the road reserve into the property boundary.

· Maintaining all hedges at least two metres clear of the road.

· Keeping property frontages in a tidy condition free of excess roadside vegetation. This includes a minimum of 500mm around any roadside signs, marker pegs, the road edge and drainage channel inverts. The vegetation height should not exceed 300mm above the berm around these areas.

· Maintaining any stormwater drainage ditches and keeping them clear of pest plants and excess vegetation such that stormwater flow is not impeded.

· In the instance of the no spray zone property failing to comply with this agreement, the applicant shall be notified and given one month to bring the property frontage up to standard. If the work is not completed within the allowed timeframe, Council will take action to bring the zone back up to standard at a cost to the applicant. This may result in exclusion from the ‘No Spray Register’ and the area added back into the spraying programme to control pest plants and/or excess vegetation.

4.9.6 IMPACT: Additional revenue is estimated to be from $5,000 to $10,000 each year.

4.10 Other Changes

4.10.1 Interest rates for finance costs were revised from 5.5% to 5.3% and interest income from 4.5% to 4% in year one of the Long Term Plan. All subsequent years were adjusted to reflect the change in market outlook for the ten years of the Plan.

4.10.2 Savings were made in employee benefits cost mainly due to restructure and timing of replacing staff.

4.10.3 Changes to Solid Waste activity budgets meant a savings of $35,000. This was mainly in the operating cost for Transfer Stations and transportation cost.

4.10.4 Training budgets were increased to bring the overall training budget for Council (staff and Councillors) and including the Leadership Development programme, to 1% of total operating cost. Training and development are critical to Council ensuring it can deliver on its Long Term Plan objectives and continue to attract good staff to the district.

4.10.5 IMPACT: Overall, these changes have offset each other with minimal impact on the rates requirement.

5. Changes to Rates

5.1 Rates Increase

5.1.1 Resulting from the changes noted above, the final overall rates increase is on average 2.7% (3.8% in the 2012-2022 LTP) for the ten years of the Plan with the first year being 2.98%. That is lower than the rates increase of 3.41% in the current year.

5.2 Sector Rates

5.2.1 The burden of rates on the sectors was reviewed, taking into consideration Council’s Financial Strategy and the Uniform Annual General Charge rates cap.

5.2.2 In the Financial Strategy (page 25 of the 2015-2025 Long Term Plan), affordability is a key focus for the next ten years. Council takes a long-term view of the issue of affordability – “…is not just for the current year but for future years as well. The decisions we make have to address the affordability concerns in providing services to the community now and in the future’’.

5.2.3 Council applies the Uniform Annual General Charge (UAGC) as a specific rate of an equal amount on each rating unit within the district and does not vary with the value of the rating unit.

5.2.4 The UAGC is used as a mechanism to ensure each rating unit contributes a minimum amount of the general rate. Individuals benefit from many Council services as each has an equal opportunity to access and use the assets and services, and to an extent, many within the community make similar use of the assets and services.

5.2.5 Hence, the Council considers a range from 27.5% to 29% of the rates requirement should be recovered by way of a UAGC charged to every rating unit in the district, which reflects the equal opportunity to access and use the assets and services.

5.2.6 For the 2015-2025 Long Term Plan, Council has included metered water rates in the calculation of the UAGC cap, which means that the fixed amount charged as a UAGC can be higher than in previous years and is also higher than that proposed in the Draft Long Term Plan for consultation.

5.2.7 The resulting final rates increases by sector and UAGC are:

FINAL UAGC and Rates by Sector

Draft as per Consultation

5.2.8 Appendix 1 details the rates increases for the sample ratepayers for the first three years of the 2015-2025 Long Term Plan. For the three years, the Urban and Industrial/Commercial sector has had the higher average increases and this is due to the significant investment in the Council’s urban wastewater, water and stormwater infrastructure, and solid waste management activities.

6. Capital Programme

6.1.1 The capital programme for the ten years is detailed on pages 248 to 261 of the Long Term Plan and summarised below.

6.1.2 From the Third Quarter Financial Report, managers have identified projects that would need to be carried forward to Year 1 of the Long Term Plan – Renewal is $142,000, Growth project is $3,000 and Level of Service (LOS) projects are $2,307,000. The renewal projects have no rates impact as they are funded by depreciation reserves. The LOS projects will have an impact on loan balances and interest expense, but are minimal.

6.1.3 Appendix 2 details the projects that are carried forward from the current year to Year 1 of the Long Term Plan.

7. Key Projects

7.1 Council has confirmed a number of key improvements to services that were proposed in the consultation document and draft budgets. The following are the key projects in the final 2015-2025 Long Term Plan.

· Pongaroa village urban water upgrade

· Exit from Kerbside refuse collection

· Woodville water supply – storage upgrade

· Pahiatua and Eketahuna Main street upgrades

· Funding for Pahiatua and Eketahuna swimming pool renewals

· Economic Development initiatives

· Public toilets at the Dannevirke Domain

8. Financial Overview

8.1 Our Financial Strategy and Financial Prudence Benchmarks remain mainly unchanged from the Draft Long Term Plan. The following key policies can be found in the Long Term Plan.

1. Financial Strategy – Pages 22 to 36

2. Balance Budget requirements – Page 29

3. Treasury and Risk Management Policy compliance – Pages 30 and 31

4. Financial Prudence Benchmarks – Pages 37 to 43

9. Recommendation

9.1 That the report from the Chief Financial Officer dated 18 June 2015 concerning the Adoption of the 2015-2025 Long Term Plan (as circulated) be received, and

9.2 That having undertaken the Special Consultative Procedure in accordance with Sections 82, 82A and 102 of the Local Government Act 2002, the Council adopts the following policies (as included in the Long Term Plan 2015-2025):

a. Revenue and Financing Policy

b. Rating Remission Policies

c. Financial Contributions Policy

9.3 That in accordance with the requirements of Sections 101A and 101B of the Local Government Act 2002, the Council adopts the Financial Strategy and Infrastructure Strategy as contained in the final Long Term Plan 2015–2025.

9.4 That the introduction of a “No Spray Fee” of $150 per application as detailed in paragraph 5.8 to the Fees and Charges 2015–2016 be approved and adopted, to take effect from 1 July 2015.

9.5 That pursuant to Section 93 of the Local Government Act 2002, the Council adopts the final Long Term Plan 2015–2025 (separately attached).

9.6 That the Chief Executive be given delegated authority to approve any minor accuracy, grammatical or formatting amendments prior to the Long Term Plan 2015-2025 going to print.

Attachments

1 ⇩. Appendix 1: Rates Increases for Sample Ratepayers

2 ⇩. Appendix 2: Capital Projects Carried Forward to Year 1 of the LTP

Report

Date	:	18 June 2015
To	:	Mayor and Councillors Tararua District Council
From	:	Blair King Chief Executive
Subject	:	Staff Report for June 2015 Council Meeting
Item No	:	10.8

1. Reason for the Report

This report is to update Councillors on key projects and items of interest for the period from 20 May 2015 to 18 June 2015.

Key Points

2. Meeting with Council’s Auditors on Risk Management and Long Term Plan

The Mayor, Chief Financial Officer, Manager Strategy and District Development and I met with our Audit Director and audit team on 10 June. They were very happy again with the assistance received during their audit of the Consultation Document and the proposed Long Term Plan that resulted from Council’s deliberations. This LTP is on track for adoption by Council on 24 June.

Risks they were seeking assurances on included how we ensure ratepayer funding is correctly rated for, then used prudently, and demonstrating a culture of accountability.

Overall, the meeting was very worthwhile, as the questions raised could be responded to through showing how the draft budgets aligned with resourcing and policy decisions made as part of the submission deliberations.

3. Rural and Provincial Meeting, Wellington

The Mayor and I attended the quarterly meeting of rural and provincial councils over May. The Minister of Local Government was the keynote speaker, and she highlighted her vision for Councils working in partnership with Government on community priorities. Nationally, better project delivery of infrastructure, data driven asset management planning decisions, and showing prudent fiduciary duty on how rates have been expended are all areas targeted for improvement.

Local Government NZ has created a new Chief Executives panel to assist the National Council deliver the work programme, which includes assisting in improving policy development with central government. Following a nomination by the Mayor, I have been selected as one of the Chief Executives to be on this panel.

The Fire Service Review document was discussed at length, and a draft submission is included on the Agenda.

4. Woodville i-SITE and Library/Service Centre

Staff are seeking a brief of work and quote from Arrow International for the strengthening and redevelopment of this site. Jackie Hitt and Heather Taylor met their representatives on site on 16 June, and have supplied them with previous drawings created as part of the Main Street Upgrade, and potential strengthening options.

The Regional Manager for Arrow is Darren Mason, who has an excellent understanding of Woodville having been the Infracon Chief Executive, and successful in building very good relationships with staff and local businesses.

5. Sealing of Documents

The Council’s common seal was affixed to the following document, under signature of the Mayor and the Chief Executive.

· Deed of Lease for Plunket Rooms at the Eketahuna War Memorial Hall – Radio Eketahuna

6. 2015/2016 Remuneration Setting for Elected Members

The Remuneration Authority has confirmed its review of elected members remuneration to be gazetted for inclusion in the 2015/2016 determination effective from 1 July 2015.

With regard to this Council, it maintains the current remuneration payments for the Deputy Mayor and Councillors. The Mayor’s salary increases to $84,700 after the deduction of the provision for his vehicle (previously this amount was $81,650).

The remuneration for the Dannevirke Community Board Chair increases to $10,800 (previously $9,200) and the Dannevirke Community Board Members remuneration increases to $5,400 (previously $4,600). It maintains the current remuneration payments for the Eketahuna Community Board Chair and Board Members.

7. Human Resources

We have received resignations from Cameron Tait and Meggyn Bamford, who are members of the Regulatory Services team responsible for the Animal Control activity. It would be appropriate for Council to note their appreciation for the service provided by these two staff, as Animal Control is an extremely thankless service we are required to deliver.

Recruiting will commence in July, and the service will be provided through a combination of a fixed term employment agreement, and co-operation from another council. We are presently reviewing the Afterhours Service contract for this activity, to see whether it is more cost-effective to outsource this function entirely, or in-house entirely, that will address the high level of customer service requests being received monthly.

Activity Reports

Alliance – Contract CT32-14 Management Report

8. Executive Summary

The main focus in May and leading into June has been the completion of the current projects before the adverse weather settles in. Large amounts of pavement repair work and maintenance has been undertaken in preparation for next year’s reseal season. The majority of this work has been on Route 52 to improve safety and ride quality.

In addition to the sealed road maintenance, the crews have also been undertaking heavy metal overlays in preparation for the wetter months, which has placed a strain on the remaining budget for this financial year.

Work has continued on designing and delivering the emergency works projects such as Castlehill and Coast Roads as well as the Akitio sea wall that was recently damaged during Cyclone Pam. This work has been designed and work is expected to start later in June.

The Alliance Utilities team is working closely with Dave Watson and the Assets group to undertake renewal work as well as the Eketahuna earthquake damage repairs. This collaboration is very pleasing and will continue to go from strength to strength as the relationship builds.

The most immediate priority heading into June is the completion of the current projects before the end of the financial year. The remaining budgets are very tight and the Alliance is expected to over spend these budgets this financial year. As this is the last year of the 3-year block funding allocation, any over expenditure will need to be deducted from the next 3-year block allocation from NZTA.

The Alliance is now moving to a more planned approach with its forward works programmes and the team is starting to measure the non-financial KRAs and KPIs. The target cost estimate for 2015/2016 is nearing completion and once the Alliance gets through the large bow wave of physical works in June, the focus will switch to embedding the remainder of the performance framework.

Construction work is progressing well at the Oringi site and is on schedule to be completed in late June. Once sign-off for the alterations has been obtained, staff will move to the new offices during July or August.

9. Planning

Work has continued with preparing documentation and meeting with Community Boards and Community Committees for the Urban Mowing Contract. This work is currently being tendered as an Alliance subcontract agreement, Urban Mowing areas, and following up with producing schedules to be repriced.

The Alliance is also in the process of re-tendering the pavement marking activity and this will go out to invited tender in late July inclusive of the reseal pavement marking.

Work is underway designing the rock protection wall at Akitio beach because of recent storm damage, and work is expected to begin in mid June. The onsite blessing of the site was undertaken with local Iwi and the Alliance prior to the commencement of physical works.

9.1 2014/2015 Reseals

Work has been completed on the 2014/2015 reseal sites with a large portion of the identified sites being carried forward into 2015/2016.

9.2 2015/2016 Reseals

Pavement crews have been working on the pre-reseal repairs for the 2015/2016 reseal sites. The strategy is to complete these prior to the end of the financial year to have these completed one year in advance of resealing. The majority of the work involves digout repairs, high shoulder removal and positive drainage work.

9.3 Data Collection and Asset Information Management

Work has continued on transferring the asset databases from SPNAM/RAMM to the new Assetic software. The plan is to duplicate the RAMM database in Assetic, which will then be backfilled with the financial data from SPNAM in time for the asset valuation at the end of this financial year.

9.4 2014/2015 Pavement Rehabilitation

Progress has slowed due to unfavourable weather conditions, but we aim to finish the remaining overlays by the end of the month.

9.4.1 2014/15 Northern Pavement Rehabilitation Sites (Group 1)

Road	RP	% complete
Umutaoroa Rd	518 – 1956	100%
Umutaoroa Rd	3608 – 4071	100%
Totaramahonga Rd	29 – 338	100%
Ruahine St	544 – 872	100%
Norsewood –Ormondville Rd	5030 – 5138	100%

9.4.2 2014/15 Southern Area Sites (Group 1)

Road	RP	% complete
Kohinui Rd	4230 – 4397	100%
Kohinui Rd	4414 – 4476	100%
Kohinui Rd	6199 – 6357	50%
Mangaone Valley Rd	10600 – 11070	100%
Upper Mclean Rd	152 – 336	100%

9.4.3 2014/15 Northern Area Proposed Sites (Group 2)

Road	RP	% complete
052 - 0109	3781 – 4328	Deferred to 2016
052 - 0109	4984 - 5140	100%
052 - 0109	6549 - 6647	100%
052 - 0109	6675 - 6705	100%
052 - 0109	8252 - 8412	Deferred to 2016

9.4.4 2014/15 Southern Area Proposed Sites (Group 2)

Road	RP	% complete
Valley Rd	2480 – 2610	Deferred to 2016
Valley Rd	6326 - 6851	60%

9.4.5 Valley Road (6326 – 6851) – 150mm Pavement Overlay

Figure 1 - Valley Road digouts Figure 2 - Valley Road digouts

The Alliance is currently completing the drainage works, and the pavement overlay is programmed to start in mid June. Additional depth digouts and undercuts have been required due to the poor subgrade material, and to remove large logs that were discovered less than 150mm under the existing seal.

9.4.6 Kohinui Road (6199 – 6357) - 100mm Pavement Overlay

Drainage works are nearing completion, with some water tables left to re-grade and culvert crossings still to install. Basecourse construction is programmed for mid June.

Figure 3 - Kohinui Road overlay

9.5 2015/16 Pavement Rehabilitation

The Planning and Delivery team has prioritised approximately 7.6 kms of potential rehabilitation sites for the 2015/2016 financial year. Individual sites will be prioritised using traffic counts, heavy traffic percentages, potential logging routes and the amount of pavement repairs etc. Surveying and design of these sites is programmed to begin in June with a targeted completion date of end August in preparation for the construction season.

9.5.1 2015/16 Proposed Rehabilitation Sites

Road	RP
Route 052-0109	3781 – 4328 & 8252 - 8412
Carlson Street	200 – 309
Coast Road	3607 - 4214
Ormondville – Te Uri Road	11323 – 11653 & 12780 - 14020
Otanga Road	0 - 460
Pahiatua–Pongaroa Road	36932 - 37820
River Road	5574 – 6083, 8563 – 9011 & 10071 - 10743
Tourere Road	2633 - 2853
Valley Road	2500 - 2630
Weber Road	28173 - 28500
Denmark Street	15 - 360
Waterloo Street	0 - 315
Swinburn Street	256 - 583

9.6 Assets & Utility Design

9.6.1 Eketahuna Sewer

Work is continuing on the design for the various sewer replacement projects in Eketahuna because of the earthquake damage. The Alliance currently has crews working on these projects.

9.6.2 Dannevirke – Transfer Station Access Road

Survey and design work has been completed for the Dannevirke Transfer Station access road. The pavement design consisted of a 300mm pavement overlay and associated drainage works.

9.6.3 Sedcole Street - Pahiatua Sewer and Water Renewal (From Kiwi Street to Tiraumea Road)

Work has commenced on the design of the Sedcole Street sewer and watermain renewal project. Work is expected to begin in June.

10. Delivery

10.1 General Maintenance

During May the general maintenance crews have been undertaking the routine maintenance throughout the district including 18 signs and poles upgraded, repaired or replaced across the network. Work is also underway replacing and painting several of the district’s sight rails.

Pothole repairs are being completed as required on the sealed pavement. There has been a minor increase in unsealed potholes due to recent rain and we have noticed an increase in CRMs for unsealed road maintenance.

Programmed routine drainage work and high shoulder removal has been completed on Mangaruapiu Road.

10.2 Sealed Pavement Maintenance

Pre-reseal pavement repairs have been completed, with the crews focusing on priority four repairs that require attention as these are deemed as a safety risk to the road user. These repairs are predominately on Route 52 – 44 sections. The 2015/16 pre-reseal repairs have been identified and programmed for completion in preparation for next season’s resealing programme. The pavement crews have started on this work with a targeted completion date of end June 2015.

10.3 Unsealed Pavement Maintenance

Work has continued with grading and maintenance of the unsealed roads throughout the district. The strategy applied to the unsealed roads is to put some positive shape back into the pavement and is expected to reduce future grading frequencies. Some of the roads completed in June include the following:

· Weber Hall Rd	· Maunga Rd.
· Waituna Rd	· Sugar Loaf Rd
· Glenora Rd	· Seaview Rd
· Hinemoa Valley Rd	· Garners Rd
· Hallblock Rd	· Putara Rd
· West Rd	· Tamaki East Rd
· Franklin Rd	· Soldiers Rd

10.4 Vegetation Control

All programmed rural mowing has finished for the year due to slowing of the grass growth and budget constraints.

Urban mowing is continuing as per contract requirements. The level of service is currently being reviewed and the contract management of this activity is under review. Subcontract prices are being sought to complete this work for the next financial year.

10.5 Emergency Works

NZTA has approved all emergency work funding and work is underway on reviewing the design for these sites. In addition, the Alliance has completed 10 out of the 13 flood damage sites. The three sites that remain for completion are on Castlehill Road and Coast Road and these are in the final stages of design.

10.6 Urban Construction / Maintenance

Crews have been continuing regular clearance of litterbins in Dannevirke and Eketahuna as well as the routine cleaning of all main streets. Where possible the use of mechanical street sweepers are being used to both clean kerb and channel as well as regular sump cleaning. The litterbins in Woodville and Pahiatua are being emptied by our subcontractor, Bree’s Property Maintenance and Wilson Garden Services are clearing the litterbins in Eketahuna.

Crews are currently working on footpath and kerb and channel replacement programmes and work is nearing completion of the footpath rehabilitation work in Pongaroa.

The urban crews are currently very busy with heavy leaf fall throughout the district and this is causing some flooding issues in certain hotspots. The urban crews are continuing to work with the assets crews in prepping and undertaking pavement reinstatements for reactive utilities issues.

10.7 Pavement Rehabilitations

The majority of the rehabilitation projects for the 2014/2015 are now complete. Work is continuing on Valley Road and Kohinui Road and these are expected to be completed in mid June. This work has drifted into the wrong time of the year and it will be a priority for the Alliance to programme and complete the 2015/2016 rehabilitation projects prior to April 2016.

11. Water & Drainage

11.1 Victoria Street – Dannevirke Wastewater

The first section is complete from the roundabout to first manhole, including the lateral connections. The second section from the intersection of King Street and approximately number 18 Victoria Street is now 95% complete. The 150mm water main has been laid with only two laterals left to renew. A permanent repair is also to be completed on the upstream manhole (currently leaking around manhole stub).

11.2 Herbert Street – Eketahuna

New connection has been laid to service relocated property at 34 Herbert Street, including a new manhole and associated pipe work. The hotmix reinstatement is still to be completed.

11.3 Victoria Street Sewer Renewal – Section 2

Alliance crews working in Trench Shields in Victoria Street due to the depth of the trench.

11.4 Burgoyne Street Woodville

This project includes the renewal of approximately 420 metres of 100mm diameter watermain including hydrants, valves and lateral pipes. This project is 98% complete and all pipework has been completed, tested, disinfected and live. A small amount of top-soiling is still to be completed along with the replacement of a concrete vehicle crossing. The majority of the driveway sections were completed using underground thrusting equipment to save on concrete reinstatement costs.

11.5 Adele Street Woodville

Work involved the installation of approximately 160 metres of 100mm diameter water main and installation of two hydrants and sluice valves. The pipe laying is complete and the line has been tested and disinfected. The cut in and hook up to the existing mains is programmed for 9 June.

Work still to be completed includes the final cut in at Ross Street/SH 2 intersection for the Vogel Street water main renewal, which is programmed from 10 to 12 June.

The focus will be on wastewater renewals in Eketahuna, including Church St, Wilson St, Anderson St, Haswell St and Alfredton Road.

12. Minor Improvements

12.1 Minor Improvement –
Mangaroa Road

Mangaroa Road realignment is progressing as programmed. This work commenced at the start of June and spans the financial years. Hayden Satherly Earthmoving is the subcontractor for this project.

13. Saddle Road Upgrade

Winter weather has generally halted earthworks on the Saddle Road with Site 3 and 5 now shut down for the next couple of months until the weather improves. The decision was made not to proceed with the temporary road on Site 5 until next season due to the poor soil conditions combined with high risk if the Gorge was to close again.

Stringfellows have been concentrating on Site 7 and have begun excavating the final block cut between the new and existing road alignment. A temporary road is currently in place to allow this work to progress. Once the traffic is down on the new alignment, the old road will be lifted and used as a subgrade improvement layer where needed. New sumps and stormwater culverts are being installed.

Site 7 ‑ looking towards Woodville Site 7 ‑ looking towards Woodville

Site 3 – tree work now completed

14. Performance

14.1 Performance Framework KRAs & KPIs

The Alliance Performance framework has been completed and measures are currently being put into place as part of the Alliance set up. The Alliance will begin reporting on each of its KRAs and KPIs in June 2015.

14.2 Financial Performance

The majority of the budgets for 2014/2015 have now been expended. The decision to move funds from renewals to operations and maintenance has allowed the Alliance to complete pre-reseal repairs one year in advance and sets us up well for the 2015/2016 reseal programme.

The total budget for roading is expected to be over spent for the 2014/2015 financial year. This is due to the additional work needed to be undertaken for unfinished sites as a result of the Infracon liquidation. Also contributing to this over spend is the pavement work required on Route 52.

Sealed pavement maintenance budget over spent as a result of pre-reseal repairs and additional work required on Route 52. Funding from renewals shifted to pavement maintenance to offset this over spend.

Pavement rehabilitation budget slightly over spent due to additional work required undertaking rework on the Infracon sites from 2013/2014.

Resealing budget under spent through shifting funding to operations and maintenance to allow 2015/2016 pre-reseal repair to be undertaken one year in advance of reseals. Remaining reseal sites have been added to the 2015/2016 programme and sites will be prioritised as required.

Minor safety budget on track to be expended before end of the financial year. Mangaroa Road re-alignment project will be expended over the 2014/2015 and the 2015/2016 financial years due to budget constraints.

14.3 Non-Financial Performance Framework

14.3.1 Traffic Management Plan (TMP) and Corridor Access Requests (CAR)

Four work sites were audited during May with only minor issues that needed adjustments. TMPs and CARs are coming in on a regular basis with some local contractors needing to lift their traffic management levels to meet the national acceptable standards (COPTTM). This is a work in progress and Jack Steed is working with those contractors to improve standards and understanding.

CARs requested and approved = 8

TMPs requested and approved = 7

There is a big focus on inspecting the reinstatements from the carriageway access requests (CAR) throughout the network.

14.4 CRMs

The Alliance received 101 CRMs for the month of May; from these 65 were completed within the 5 day period according to the CRM system. There have been issues with the CRM system, which the Alliance is working through with TDC staff. Although the physical work for the remaining 36 CRMs were completed within the 5 day time frame, the CRM system is not showing this and this will be fixed with the new upgrade.

Average CRM completion time for May currently outside the required target of 5-day completion timeframe. This is partly due to issues with the CRM system and a lack of understanding from the operational staff. Improvement expected.

Majority of the CRMs were closed off within the month. We are currently reviewing open CRMs with operational staff.

Poor result for percentage of CRMs completed within 5 days. As above, this is partly due to operational staff not understanding the CRM system and changes to software. This is an area the Alliance needs to improve upon and will be a focus going forward.

15. Depots, Plant & Equipment

15.1 Plant & Equipment

15.1.1 Communication

The RT repeater hut, pole and fencing are now complete on Mt Butters. The technician is waiting on favourable weather for the last stage to install the equipment, which is planned to be completed by the end of June.

15.1.2 Plant

Plant movements have settled down with only two more trucks to be delivered over the next few months. These include one new patrol truck with rotary broom and a new crew cab truck, which will be added to the fleet to replace older vehicles.

Assets Group

16. General

In line with comments from Council’s Auditors, we will be adding a further project management resource into delivery of the capital programme. Rather than recruit a fixed term employee, the skills we seek will be contracted via the wider Downer NZ team using the Tararua Alliance.

Their role will be to manage specific major projects, primarily within the water and wastewater activities. This cost will be incorporated into the project cost and capitalised. The balance of the Assets group capital works programme will be managed by the existing staff.

This action reflects that the team’s resource levels are already stretched and the risk of day-to-day business and other assets projects, including the updating of the asset data and forward works programming, falling behind. The team is reviewing back office processes and task allocations to see where these can be further streamlined to reduce “transaction costs”.

17. Solid Waste

17.1 Pahiatua Recycling Centre

The designers Kevin O’Connor and Associates are managing the tender process for Council. Tender documents were sent out to five building firms for pricing, two from Pahiatua, two from Dannevirke, and one from Palmerston North. The firm from Palmerston North and one from Dannevirke were two of the firms that the insurers used to price the original drawings.

The tenders closed on 10 June and Council Officers are currently waiting for the tender recommendation to come back from Kevin O’Connor and Associates.

Illegal dumping at the site is an ongoing issue and is being monitored. Council staff are making every effort to identify culprits and issue fines to deter the behaviour.

17.2 Norsewood Recycling Drop-Off Centre

Council officers have not been successful in reaching an agreement with the owner of the land on which the bins are sited. The conditions proposed by the landowner, and the expected rental did not provide Council with a good long term solution, and so other options were considered. Council staff are now proposing to move the bins to a vacant area in behind the Crown Hotel. The Hotel is in agreement with this proposal and as it makes it easier for them to recycle their bottles, there is no rental proposed. The neighbours in the vicinity are currently being consulted.

18. Utilities

18.1. Water

18.1.1 District

There are no major issues at present. Staff will be programming an extensive reticulation flush in each town in the near future. We are also looking at reservoir cleaning over the winter period prior to the dry summer period. Programming this type of work will minimise the impact the reticulation has on the quality of water delivered to properties.

18.1.2 Eketahuna Water

A new 450m³ reservoir has been ordered and its expected arrival is mid July ready for installation. This will increase the water storage in Eketahuna township by 50%.

18.2 Wastewater

18.2.1 District

We are experiencing numerous sewer main blockages at present in the reticulation. Fat deposits, rags, newspaper, utensils (knives and forks) are causing problems. Clearing these blockages has required a jet cleaner and sucker truck to clear sewer mains and manholes. These pipes have had the CCTV camera through them to check for any anomalies.

Going forward, we plan to record these blockages in our data system, and manage hot spots through regular camera assessment.

18.2.2 MfE Projects - Woodville

Woodville treatment upgrade is in the testing phase at present. Testing results are positive and we are working on the sludge removal process. We are experimenting with sludge bags - geotextile bags in which the sludge is encased and stockpiled to dewater under gravitational forces, before disposal.

18.2.3 Pahiatua

The weather is playing havoc with the final welding work. The plant is not far from bringing online.

18.2.4 Dannevirke

The pipe has finally been relined between No.1 and No.2 pond manhole and under the road to No.3 manhole. No.2 pond manhole has been re-haunched. Concrete structures have been poured around the manhole and inlet pipe from No.1 pond ready for relining the pond. This work has caused delays with the relining part of the project. The lining contractor is starting on Monday 22 June.

The drum filters have been ordered for the Dannevirke Treatment Plant. The arrival date from overseas is mid September.

Rangitane Iwi have site visits this Friday 19 June at Woodville and Pahiatua Treatment Plants.

18.2.5 Infiltration

The Woodville infiltration survey started on Tuesday 16 June. This survey is in response to the high volumes of wastewater arriving at the treatment facilities during rainfall events. On the first day, 11 properties were found to be illegally connected. Many of these were picked up in the 2003 smoke detection testing and Council had been advised that the issues had been fixed by the property owners.

Staff are visiting each property to check on any pipework or gullies going directly into the sewer. While on property, they will be checking for swimming pools and dogs for the Regulatory Services Department.

18.2.6 District Capital Renewals

The Assets group, in conjunction with the Alliance, has a number of pipe renewal projects underway.

· Victoria Avenue, Dannevirke – sewer main renewal – from King Street corner towards town – 90% completed, a couple of laterals to be finished and reinstatement required

· Burgoyne Street, Woodville – water main – 420m pipe renewal – completed

· Adele Street, Woodville – water main renewal – completed

18.2.7 New Projects - Eketahuna Wastewater

· The contractor, Interflow, is due to start work the first week in July on the sewer reticulation relining.

· Church Street – sewer main renewal – starting 25 June 2015

19. Property

19.1 Housing for the Elderly

19.1.1 Occupancy

87 flats are presently occupied - there are currently five vacant flats, which are:

Hovding Court, Dannevirke	2 flats vacant	305, 452 days
Elsinore Court, Dannevirke	2 flats vacant	226, 182 days (left vacant in case Hovding Court tenants need to relocate
Bengston St, Eketahuna	1 flat vacant	64 days

19.2 Commercial Buildings

19.2.1 Thyra Street Depot – Dannevirke

There have been several different people look through the depot. Although some are interested, to date no one has come back with a proposal to lease or purchase the depot. As the underlying zoning is different to the usage of the site, the question of whether existing use rights apply to any future activity, will become critical.

As an aside, we have been fortunate to have been supplied a comprehensive site review by a well-known geotechnical firm on behalf of a previous potential buyer for our records. That generosity is appreciated as such reports can be well over $10,000 to commission.

19.3. Community Buildings

19.3.1 Dannevirke Town Hall

The remaining old wooden lighting bars on the stage are now a safety issue. These will be replaced with new aluminium bars.

19.3.2 Pahiatua Library

A meeting was held with the builder (Tony Lozell) and the Head Librarian to look at gaining access to the toilets from the Library. Tony is to produce plans that will allow access to the toilets from the Library but will not allow access to the rest of the Town Hall. Conversely, it will allow access from the Town Hall when it is used, but not give access to the Library when it is closed.

The reorganisation of the two staff offices into an open plan area is also going to be completed at the same time. The staff will use the present office as the reading room.

The replacement of the front windows and the re-carpeting is also to be progressed at this time, budget permitting.

19.3.3 Woodville Sports Stadium

The toilets and supper room are presently being painted. The doors will all be re-varnished.

19.3.4 Eketahuna War Memorial Hall

Radio Eketahuna has signed a lease to use the old Plunket Rooms in the Hall. The commencement date of the lease was 30 May 2015.

19.4 Camping Grounds

Bookings for the district camping grounds in May 2015 were:

Dannevirke 285

Pahiatua 573

Woodville 53

Eketahuna 307

19.5 Parks and Reserves

19.5.1 Eketahuna Cliff Walk

A meeting is being organised with the Community Corrections supervisor on the 19 June 2015 to look at finishing the lining of the cliff walk and having a good tidy up of the walk-way.

19.5.2 Pahiatua Flagpole Restoration

The quote to do the restoration is being worked through with the engineers. It involves removing the structure under the flagpole and then getting a crane to lower the flagpole to the ground. The flagpole will then be restored on the ground and then lifted back into place. Pahiatua On Track do not want the seating and covered structure around the flagpole replaced.

19.5.3 Woodville Recreation Ground

An old power pole blew over on 13 June. Scanpower inspected the rest of the poles that serviced the old floodlights but which have not been used for years. All the poles are unsafe and Scanpower will remove them.

19.5.4 Pahiatua Grounds Maintenance Contract

Since Anzac Day, the Pahiatua mowing has improved considerably and is now at an acceptable standard. Council has received positive comments about the improvement from both the public and Councillors. The contractor has been advised of this and has been informed the standard now needs to be maintained.

19.6 Cemeteries

19.6.1 Mangatera

A quote has been received to install two new ashes berms. These will proceed immediately.

Strategy and District Development

20. Pongaroa Rural Water Supply

At time of writing this staff report, a public meeting was about to be held on the proposed Pongaroa town water supply upgrade. The purpose of the meeting was to further explain the details of the proposal to people in the town and answer any questions they may have.

21. MW LASS

21.1 CCTV

Work is nearing completion on generic documents on access for the New Zealand Police to CCTV. In the next few months the Police Command Centre in Palmerston North is likely to get access to footage with the sponsorship and assistance of Inspire Net.

Councils are able to enter into an agreement to share access to their CCTV systems and records using a memorandum of understanding.

Properly drafted, a memorandum of understanding will adequately address privacy responsibilities.

21.2 Insurance of Infrastructural Assets

This year a group of 25 councils, primarily from MW LASS, BOP LASS and the Outer Wellington Shared Services Group came together to present to Lloyds of London through their insurance underwriters as a single entity. This group also included a small number of individual councils that border the Manawatu-Wanganui region, including Northern Wairarapa and Southern Hawke’s Bay. The day before negotiations commenced, three additional councils from the West Coast asked if they could join this consortium.

The total savings across the six MW LASS members was $141,012. The percentage decreases in premiums for 2015/16 are for Tararua 15%.

21.3 Contaminated Site

Work of member council representatives, including Sandy Lowe, has commenced on the requirements of the National Environmental Standard for Assessing and Managing Contamination in Soil to Protect Human Health 2011. This is to achieve a robust, regionally consistent, cost effective way for everyone.

The purpose is to develop a common process to identify, classify and record information in the region complemented by a single, reliable, accessible source of HAIL land information covering the whole region with GIS mapping presentation;

21.4 Aerial Photography

A contract for rural aerial photography is about to be issued for the councils in the region. Land Information New Zealand is now also a party to the acquisition of the imagery at a ground resolution of 0.3 m – this is an improvement from the current 0.4 m accuracy. The photography is usually completed during the summer months on clear days.

22 Records Management

We are continuing with the back-scanning project but we have been largely focussing on archiving and proper disposal of Infracon records now that the liquidator has passed those onto us. There were close to four rooms of records to assess.

We are also undertaking an audit of the processes of our records software, HP TRIM, to optimise its use.

23. CCTV

Stage one of the Dannevirke CCTV system has been completed with all cameras now installed. Two previously damaged cameras will be replaced soon. A review of some street lighting will now be considered. Cameras for Woodville have arrived but installation has been held up while we assess cabling requirements.

24. Contract Reviews

We are currently working on contracts with Bush Multisports Trust, Sport Tararua and Forest Owners Marketing Limited. The Tararua Aquatic Community Trust contract is also being reviewed. The Master Business Systems annual review has been completed with no changes required.

25. Pacific Technical Assistance Assignment – Cyclone Pam Assessment

Peter Wimsett is in a three person team that has been asked to assess the options for New Zealand support to local government in Vanuatu, post Cyclone Pam. This work is being undertaken by Local Government New Zealand and Ministry of Foreign Affairs and Trade under the Pacific Technical Assistance Programme.

Tropical Cyclone Pam left an estimated 75,000 in need of emergency shelter and destroyed over 90% of the food crops in Vanuatu.

It is a week-long assignment commencing Sunday 21 June 2015, involving the councils at the capital, Port Vila and Sheefa Province. The recovery needs to build resilience into infrastructure and services provided by the Councils. The assessment will cover the planning and prioritising of rehabilitation and reconstruction of assets damaged in the cyclone along with financial implications and funding options.

This furthers Peter’s studies on disaster recovery for his recently completed Massey University, Civil Defence Controllers’ Development Programme.

Economic Development, Marketing and Communications

26. Economic Development

26.1 Mystery Creek Promotion

We have developed and produced new marketing material to promote Tararua Country at the National Fieldays at Mystery Creek. We will be promoting affordable housing, easy commuting, retirement and investment opportunities, along with rolling out new brochures for visitor experience ‘packages’.

We have taken some of the best bits of Tararua and packaged up the following visitor experiences:

· Golfing Tararua;

· Ladies Weekend;

· High Street Antique Trail;

· Men’s Weekend (great outdoors); and

· ‘Your Next Trip’ for motorhome visitors.

The package brochures include suggested itineraries, locations, attractions and vouchers, plus connecting to Palmerston North Airport for easy access to our district.

See these examples of the flyers for Golfing Tararua, Ladies Weekend, Antiques Trail and Men’s Weekend:

26.2 Tararua Business Hub - Conference/Seminar Room Facility

The utilisation of this Conference/Seminar Room continues to support economic development in the district:

· DMG – Business Training

· IRD – Business Training

· BCC – Business Support and development

· Community Project Meetings

· AA Tourism – District Development

· Collaborative Training – Ministry of Education

· Dannevirke Community Board

· Civil Defence Training

· Dannevirke Chamber of Commerce

27. business | potential

27.1 Business Support

· A full range of business support provided for four new business ideas in Dannevirke. They have been linked to digital marketing, graphic design, Vision Manawatu and the BCC. There may also be an opportunity for one of these ideas to be developed in conjunction with Work and Income.

· Continued support for a new business in Dannevirke – project management, idea generation and marketing support.

· Support provided for an existing retail business in Woodville – linked to digital marketing, training resources, Vision Manawatu and BCC.

· Continued support for a new business in Woodville – linking to existing businesses in our district, which may generate contract work, as well as advertising opportunities and promotion.

27.2 Training Programme

The following programme of training will be held at the Tararua Business Hub:

· DMG – help small businesses develop, manage and grow by providing training workshops every month at our Business Hub. The last workshop focusing on Accounting Basics was held on Tuesday 26 May and the next workshop will be Enhanced Customer Service to be held on Tuesday 23 June.

· IRD – their second interactive ‘GST workshop’ was held on Wednesday 27 May – this was well attended and the IRD are delighted with the take up and Business Hub facility. Their next workshop will be held in July.

These training programmes are advertised in the Bush Telegraph, on our website/Facebook page, www.ird.govt.nz and www.dmgnz.co.nz, as well as details provided to all residents and businesses who approach the Tararua Business Hub for support.

27.3 Vision Manawatu: Regional Business Partner Programme

On 8 June 2015, we received a letter outlining the new Regional Business Partner Programme, which operates across New Zealand and the appointment of 14 ‘Regional Partners’. The Regional Partners provide resources that deliver the NZTE Capability Development Programme and the Callaghan Innovation suite of R & D related grants.

Vision Manawatu has been selected as the Regional Business Partner for both of these programmes - for the Location Authority areas of Wanganui, Rangitikei, Ruapehu, Manawatu, Palmerston North City, Tararua and Horowhenua. Our new appointed specialist R & D Business Advisor will be Peter Ellingham. We look forward to developing relationships with this new sector.

We will continue to work with the BCC and will direct businesses towards their expertise as appropriate. Not all businesses qualify for the NZTE programmes and we are keen to continue developing our relationship with them.

27.4 Business Mentors

We are also working with Vision Manawatu on a new initiative to develop a network of business mentors within our district, to link in with their volunteer programme. We are starting to meet with potential mentors.

27.5 BCC – Building Clever Companies

BCC is an organisation that specialises in business development for start-ups in agriculture, agritech and agrifood, however they are not limited to these industries. They are also experts in tech transfer, start-ups and investment to help entrepreneurs and innovators to take products to market.

The BCC is now bringing their services to Tararua and will be available by appointment every two weeks. Anyone who is looking to develop their current business or develop a new idea is encouraged to contact the Tararua Business Hub for an appointment.

Since the initiative started at the beginning of May, nine businesses and new ventures have taken the opportunity to meet with the BCC at the Tararua Business Hub to discuss business development, growth and opportunities.

27.6 Innovate 2015 Competition

Entries for this competition closed on 13 May 2015. Overall, 75 entries were short-listed for the ‘Start Up’ weekend on 22-24 May. We were involved in assisting at the Start-up Weekend held at UCOL, hosted by BCC. It was great to see some of our local entrants who had reached this stage in the competition!

Start-up is a global sensation where developers, designers, marketers, product managers and start-up enthusiasts come together to share ideas, form teams, build products, and launch start-ups. Over Saturday and Sunday, teams focussed on customer development, validating their ideas, practising LEAN start-up methodologies and building a minimal viable product. We had three competitors from Tararua involved in this weekend and Lianne Simpkin assisted as a mentor.

Following this weekend, the Top 30 were selected by the judging panel and were invited to take part in the next stage, a two minute pitch to the judges for the chance to reach the finals. Lianne was one of five mentors for the Pitch evenings; the practice, where they were helped to hone their skills, and the ‘live’ event held on 5 June. We will be attending the semi-final on 11 June where the Top 10 will be announced – watch this space! These 10 competitors will then spend the next 10 weeks completing a market validation course that has an estimated value of $3,000 - $4,000 (commitment required from them of 5-10 hours per week).

Final presentations are made to a judging panel and a supreme winner is chosen. The final is being held on 27 August at Massey University. Each of the 10 finalists receives $500 cash and a goody bag filled with helpful resources for growing a business. The overall winning entry receives $10,000 cash.

28. marketing | potential

28.1 TRENZ (Tuesday, 19 May 2015)

This was an opportunity to network informally with TRENZ delegates and identify new business opportunities.

There was a fantastic range of visitor experiences on offer during the TRENZ Activity Afternoon. Everything from tandem skydiving and mountain biking, to helicopter flights and wine and food tastings. This was helpful in identifying how tourism operators are presenting their visitor experiences to market.

28.2 Tararua Visitor Guide

We have developed a ‘new look’ visitor guide to distribute at the trade shows and Field Days. This will also be distributed to all i-SITE Centres in the Lower North Island and our local Information Centres.

We have changed the format from a DLE that is in booklet form to one that folds out with useful maps and features of the district.

28.3 GO! Project: Mānuka Intellectual Property

We have developed a ‘Growing Mānuka’ booklet, which offers information and highlights opportunities to landowners to utilise lifestyle blocks and marginal land in the Tararua District. The booklet provides a pathway to commercialisation for Mānuka – linking to information about growing, harvesting and marketing with industry experts, and forms part of our initiative to develop a grower led network in the district, alongside Hazelnut, Saffron, Flax and Feijoa.

The colours in the brochure are based on a pixelated image of a Mānuka flower.

29. Communications

29.1 Facebook

What does this mean?

765

people ‘Like’ our page
as at 31 May 2015

people have ‘Liked’ our page
between 1 May – 31 May 2015

What does this mean?

posts from our page have had the ‘Hide’ option
selected between 1 May – 31 May 2015

*choosing to ‘Hide’ a post means that post
will no longer appear on your ‘News Feed’

What does this mean?

773
Highest total organic reach in one day (for the month of May)

10
Lowest total organic reach in one day (for the month of May)

185
Average total organic reach for the month of May

441
Average total organic reach for the month of April

*total means any activity on our page

*organic means we have not paid anything to ‘Boost’ the reach

*reach is the number of people who have/may have seen this (this does not indicate engagement levels)

29.2 Website

Some may recognise this page, and some may not. The below image is a screenshot of the previous Rubbish & Recycling Services page on our website.

This page has had a total revamp/restructure; the information has been reviewed and the page now has interactive elements such as maps depicting locations, as well as new high-quality imagery to highlight important bits of information.

The top of the page now features buttons and ‘quick links’ to make navigation a breeze for the end-user.

Here is a sneak peak… If you’re really curious – this new improved page is now live on our website (www.tararuadc.govt.nz/Our_Services/Rubbish_Recycling).

30. i-SITE

30.1 Welcome Packs

There were 13 packs sent out during May, all within the district.

30.2 Pahiatua Information Centre

Pahiatua Info Centre will close on 15 June to have a training day for their volunteers.

30.3 Wairarapa Operator Forum

Staff attended the evening held at the Copthorne in Masterton. Various operators were set up and i-SITE staff spent 10 minutes with each of them learning about their business. It was very worthwhile and a lot of knowledge gained on attractions and activities in Wairarapa. This would be a useful evening to have in Tararua.

30.4 i-SITE Regional Meeting

Tararua hosted the Wellington Region i-SITE Regional meeting at Pukaha Mount Bruce. After the meeting, i-SITE staff were treated to watch a health check on a kiwi and view Manukura in the Nocturnal house.

30.5 EzyRider Bike Hire

The bikes are no longer located at the i-SITE, although they are still for hire and can be brought over - hireage is minimal in the winter months.

30.6 Bookit – Accommodation

Bookit are increasing the commission rate and from 1 July the i-SITE will be making a minimum of 12% net for all bookings.

30.7 ‘Untamed’

Attended the opening of ‘Untamed’, a new business in Woodville selling high-end possum fur and leather products.

30.8 Facebook ‘Likes’

30.9 Tararua Information Centres statistics

30.9.1 May 2015

	May 2015	May 2014
Local	1,385	1,385
NZ	895	1043
Overseas	240	296

Numbers have decreased for the same period as last year

30.9.2 Total Visitors to Information Centres

Regulatory

31. Alcohol Licensing

31.1 Commercial Hotel, Eketahuna

On 27 May, an article appeared in the Wairarapa News in regard to the Commercial Hotel in Eketahuna. Some background to this is the licensee took over the hotel business in December 2014 and there were two successive Temporary Authorities (TA’s) issued, which allowed them to trade under the previous licensee’s On Licence to allow the premises to trade while an application for their own On licence was made. During the period of the TA’s, there were concerns reported to the Police about the way the premises was being run. Two meetings were held with the licensee, the Police and the Inspector attending both, with the area manager for Hospitality New Zealand (HNZ) being present at the second. At the first meeting the concerns of the Police were tabled and there was a discussion around the issues raised. The Police asked for the licensee to simply abide by the conditions of the licence and the Sale and Supply of Alcohol Act 2012. The second meeting was at the request of the HNZ area manager as directed by his HNZ member, and the meeting was chaired by the HNZ area manager. The Police were asked to present their concerns. The licensee felt aggrieved that any licence was not going to be issued due to the Police indicating that they would put in an opposition to any application made. At this point, the licensee left the meeting.

The licensee had been provided with reminder letters one month before each TA was due to expire along with the application forms for the On licence, plus on two other occasions the Inspector handed On licence application forms to the licensee.

31.2 CRM Data

IT has been approached to load all CRM data on to the IntraMaps system as a “Heat Map”. This will enable the Inspector to better report on the amenity and good order of the locality in relation to premises applications and to some extent Special Licence applications. Part of the Inspector’s reporting under the Act is to investigate and report on any issues in relation to the area around the existing premises or any new premises. These include, noise, vandalism and other nuisances over a certain period of time. The DLA will consider if the amenity and good order of the locality would or would not be likely to be reduced by more than a minor extent, by the effects of the issue of the licence.

The “heat map” will have a wider benefit to Council, as the data produced will be able to be evaluated by all council teams to see where the problem areas for the wider district are and be able to better allocate resources accordingly.

32. Animal Control

	f cc	Ind/Com Nth Ward	Non Rateable	Rural Nth Ward	Rural Sth Ward	Unknown	Urban Nth Ward	Urban Sth Ward
Barking Dog	30	0	0	4	0	7	13	6
Cows	14	0	0	1	0	12	0	1
Dog Attack	6	0	1	0	1	4	0	0
Dog Bylaw Breach / Enquiry	1	0	0	0	0	1	0	0
Horses	1	0	0	0	1	0	0	0
Roaming, Uncontrolled, Secured Dog	43	1	1	4	3	21	10	3
Rushing Dog	3	0	0	0	0	1	0	2
Sheep	3	0	0	0	0	3	0	0
Total	101	1	2	9	5	49	23	12

33. Building

45 building consents were issued in the month of May 2015. The largest of these was for $380,000 in Pahiatua for Q Commercial Ltd.

All of these were issued within the 20 day statutory timeframe.

54 Code Compliance Certificates were issued.

34. General Inspection

In the month of May there were 19 illegal dumping CRMs attended, of which five invoices were sent out. Two reminders have been sent to people about the collection days for rubbish and the requirement to put stickers on bags.

In total, 1.22 ton of refuse from illicit dumping has been removed this month from around the district, at a total landfill cost of $110.82 including GST.

Overgrown vegetation letters have been sent to five property owners, three in Pahiatua and two in Dannevirke. Two of these were brought to our attention by the Roading team as they are gearing up to do work along footpaths. There were five abandoned vehicles of which four have been removed by the owners and one owner has been sent a reminder letter. Over the course of the month, 220kg of rubbish from our shed in the car park has been removed and a further 90kg of E waste from IT.

35. Health

35.1 Food

· 19 high risk food inspections

· 1 food control plan audit

· 1 food illness complaint

35.2 Other

· 3 new health registrations

· 1 health complaint Investigation

· 1 insanitary dwelling investigation

· 1 industrial noise complaint

Assistance has been given to stall holders for the Country Carnival Market to ensure product labelling is being undertaken, and they understand the reasons why this is being requested. Labelling of food items for sale becomes compulsory from 1 March 2016 under the Food Act 2014.

35.3 Food Act News

At this stage, no new information has been provided by the Ministry for Primary Industries (MPI) regarding the Food Act 2014.

Territorial Authorities were thanked for their submissions on the proposal for regulations for the Food Act 2014. MPI is currently assessing submissions and will make any necessary changes to the proposals before Cabinet makes final decisions on the policy. The regulations can then be drafted.

Auckland Council has proposed a national grading scheme for food businesses going forward into the Food Act 2014. In support of this proposal, a submission was put forward by the Manawatu /Wanganui Environmental Health Cluster Group.

Emergency Management

36. Rural Fire

36.1 Fire Season

This season has seen a significant drop in rural fires and in particular vegetation fires in the district. There were no campaign fires this season and in general the fire prevention measures are working. These include more contact with farmers, more advice and passing of costs on to those causing fires through poor practices.

36.2 Incident Reports

*NRFA Classification Type*	*Jul*	*Aug*	*Sep*	*Oct*	*Nov*	*Dec*	*Jan*	*Feb*	*Mar*	*Apr*	*May*	*Jun*	*Total*
Power Lines	0	0	0	0	1	0	0	1	0	0	0	0	2
Vehicle - Car, Truck etc.	1	0	3	1	1	1	1	0	0	0	0	0	8
Farm/Forest Machinery	0	0	0	1	0	0	0	0	0	0	0	0	1
Camp fires/bonfires/rubbish fires	1	0	0	0	0	0	1	1	1	2	4	2	12
Smokers	0	0	0	0	0	0	0	0	0	0	0	0	0
Land clearing escaped - Open Fire Season	0	0	1	2	4	1	1	4	3	0	3	0	19
Land clearing escaped - Restricted/ Prohibited Fire Season (no Fire Permit)	0	0	0	0	0	0	2	1	0	0	0	0	3
Structural - House/Shed	3	1	1	1	1	0	1	2	0	1	0	3	14
Pyrotechnics Fireworks	0	0	0	0	0	0	0	0	0	0	0	0	0
False Alarm	0	0	0	2	0	2	4	4	4	0	2	0	18
Medical Assist	0	0	0	0	0	0	0	0	0	1	0	0	1
Motor Vehicle Accident	1	0	0	0	0	0	0	0	0	0	0	0	1
Miscellaneous	1	0	0	1	0	0	0	0	0	1	0	0	3
*Total*	7	1	5	8	7	4	10	13	8	5	9	5	82

36.3 Fire Service Review

Paddy attended a meeting at the Palmerston North City Council Library where the Minister of Internal Affairs Peter Dunn, National Rural Fire Officer, Deputy National Fire Commander and other key figures presented the proposed options for the Fire Service Review. The options in short are as follow:

Option 1: Enhanced status quo - retain Rural Fire Authorities and responsibilities with more support

Option 2: Coordinated Service Delivery with enlarged rural fire districts enforced and more support

Option 3: One National Fire Service for delivery of both urban, rural and emergency services

The general feeling expressed at this meeting was acceptance of Option 2 for a set number of years then moving into option 3.

The various options and possible funding sources were discussed with the project coordinator and the Minister, however total Government funding for Option 3 has not been approved by Cabinet and other options for stakeholder funding need to be addressed.

The review is seeking submissions from all parties affected including the public. The Fire Service Review information and Discussion Document can be found at http://www.dia.govt.nz/Fire-Services-Review

36.4 Equipment

Currently assessing Tiraumea Volunteer Rural Fire Force area of responsibility for pager coverage.

36.5 Meetings

Paddy attended a Lower North Island Enlarged Rural Fire Districts meeting in Palmerston North on 20 May 2015.

37. Civil Defence

37.1 Incidents

Nil

37.2 Meetings

Nil

37.3 Civil Defence Plans/Standard Operating Procedures/Manuals

We have received a summary of the contents of the new National Welfare Plan. It is a large document and indications are at this stage that more resources are expected to be provided at both Regional and Local level. Paddy has started to change our current draft Local Welfare Plan to incorporate some of the changes indicated. This will take another two months.

37.4 Seminars/Workshops/Courses/Forums/Training

The first three of our eight Emergency Operations Centre Foundational Courses have been completed with a total of 36 staff and volunteers trained to date. The course has been received favourably by those who attended. The course is open to Councillors and our Mayor attended the first course. If you wish to do one then contact Paddy.

Paddy provided radio training to 10 students at the Alfredton School on 2 May 2015 and gave a Civil Defence presentation to over 36 junior students. Further training sessions were provided to the Anglican Home Care Services providers on 4 May 2015 and the Ngati Kahungungu Kohanga Reo providers at Woodville on 8 June 2015.

Paddy represented Tararua at Exercise Rauroa in Palmerston North on 29 June 2015. Exercise Rauroa was a Police exercise relating to mass evacuation and both Land and Marine Search and Rescue. It was a great opportunity to meet key police staff and receive some great learnings in relation to mass evacuation, land and marine SAR as well as being able to update Police plans with local contacts etc.

37.5 Radio Network and Audit

Our new repeaters have been purchased and a site visit is planned with Downer staff next week to all repeater sites. Our target is to have the repeaters installed and operational by 1 July 2015.

Library

38. General

In late May a newsletter from the EC Read’n Committee to the library branches informed us that due to funding constraints the Summer Reading Programme would be altered from this year. There will no longer be a Teen Programme, and there would be more reporting, including the financial reporting being more stringent. The entertainers and incentives will also be less this year and councils will be asked to pay for the ECRead’n Conference, as this will no longer be free to East Coast Library staff. Libraries were offered the choice to fund and run their own Teen Programme if they wanted to continue. The timing of this information was such that there was no opportunity for the East Coast Libraries to either assist the Committee with their funding bid to the Eastern and Central Community Trust or to programme. The libraries of Gisborne, Wairoa, Hastings, Napier and ourselves have asked to attend a committee meeting to discuss these matters. Our letter has been received and will be tabled at their next meeting at the end of July. The Winter Warmers programme is also to be reviewed, although this now will come into effect from next year.

New mobile shelving was installed in the children’s area of the Dannevirke Library. This is part of the ongoing replacement of the older static shelving. Mobile shelving allows for greater safety in the event of an earthquake and allows for greater flexibility of the floor space in each library. Dannevirke Library is the last remaining library with static shelving.

39. Children’s Services

A puppet show was held in the Dannevirke Library on 29 May. Funded by the Tararua REAP, Toro Pikopiko Karetao Puppets performed to 68 excited pre-schoolers and their parents.

Preparation for the Eastern and Central funded Winter Warmers programme commenced in May. This programme is being run through eleven schools in the district as well as being open to individual children whose school is not participating.

40. Statistics – as at 31 May 2015

Customer Services

41. Customer Service Requests: 1– 31 May 2015

Sport and Recreation

42. Tararua District

· One Huia Range School and two Norsewood School teachers attended a Full-day SportStart Teacher Workshop held at Vautier Park in Palmerston North. Norsewood School will now have the programme running throughout the entire school.

· Alongside Police Educator Constable Lynda Kendrick, Sport Manawatu staff delivered a series of Cycle Safety Lessons at Woodville, Dannevirke South, Pahiatua and Hillcrest Schools. The lessons built on each individual’s knowledge and confidence to cycle, enabling those that were old enough to complete a supervised road ride. 252 children benefited from the lessons.

· Planning is underway for the Tararua Primary School Seven-a-side Tournament. The event is a highlight of primary school sport here in the Tararua and is the only event of its kind that brings the district together as one and what better way to do so than through the medium of sport.

· Support has been provided to link the Dannevirke Basketball Association with the Manawatu Jets Basketball team as part of their upcoming Basketball Holiday Programme and end of season prize giving.

· A meeting was held with past members of the Dannevirke Tigers Rugby League committee as a follow up to the Club WoF that was undertaken in 2014. Currently the club is struggling with compliance, which will be a major focus as we support them going forward.

· After discussions with Bush Netball, a senior game of netball will be played in Pahiatua between Bush A1 and Kia Toa Masters. The game will be part of the competition, and will be played at the Bush Multi Sport facility. The new Future Ferns junior programme will also run alongside the game in order to deliver the programme to children in Pahiatua.

· Community Sport Advisor and the Tararua Recreational Advisor are planning Grassroots coaching courses in the district. They will include some coaching resource giveaways to attract local coaches to attend the courses. They will be held at the Dannevirke Sports Centre and the Bush Multisport Park Stadium on 7 June.

· A Community Sport Advisor assisted Kelly Christensen from the Bush Multi Sport Stadium in the organisation of the upcoming Pahiatua Social Indoor Football in May 2015. The tournament is an 11 week 4-a-side adult indoor competition and in 2014 had 12 teams competing.

· The second Secondary Schools Principals Group meeting was held on Tuesday 26 May. The principal of Dannevirke High School was in attendance. The meeting covered the following topics: lack of communication from Central Football; potential changes to MISSA dates; queries over events adopting NZSSC regulations without being a sanctioned event; review of Manawatu Inter-Sec Cross Country; and player eligibility criteria for events.

· Sport Manawatu staff met with Karlene Thomson at Pahiatua School to discuss arrangements for the upcoming Tararua Primary Schools 7-a-Side Tournament, scheduled for Wednesday 24 June.

· SportStart programme delivery continues at Norsewood and Districts School, St Joseph’s School, Weber School, and Huia Range School.

· Regional sporting organisations have been asked for nominations for key volunteers to receive a $20 movie voucher. These vouchers will be sent out to 150 volunteers throughout all four districts and will thank volunteers for all the hard work they put into sport.

43. Upcoming events (that we deliver or directly impact on)

· Volunteer Muffin Drive to be held 27 June. The muffin drive recognises volunteers (coaches, managers etc) at various sporting venues within our region.

· Pahiatua Social Indoor Football begins on 25 June. The 11 week 4-a-side adult tournament in 2014 had 12 teams competing.

· The Annual Tararua Primary Schools Seven-a-side Tournament scheduled for Wednesday 24 June at Bush Multisport Park with the postponement date of Friday 26 June.

· Bush Multisport Trust AGM is scheduled 7pm, Tuesday 23 June in the BMST conference lounge.

· The Dannevirke Multisport Complex Committee (DMC) has scheduled a community consultation meeting at 7pm, Monday 15 June at the Tararua Business Hub to seek community feedback and update the community on the committee’s progress to date.

44. Recommendation

That the report from the Chief Executive dated 18 June 2015 concerning an update on key projects and items of interest to the Council (as circulated) be received.

*General subject matter to be considered*	*Reason for passing this resolution in relation to each matter*	*Ground(s) under Section 48 (1) for the passing of this resolution*
*Civic nomination*	*To protect the privacy of natural persons*	*Section (1)(a)(i)*

9.	Tararua District Council Report
9.1	*That the report of the Tararua District Council meeting held on 27 May 2015 (as circulated) be received.* *Macdonald/Delaney Carried*
9.2	Pensioner Housing
9.2.1	Disappointment was expressed at the Council’s decision to proceed with the option to exit from the pensioner housing activity subject to accepting a suitable proposal/proposals from a respected not for profit social housing provider/ providers.
9.2.2	It was emphasised that by taking this direction the Council risks the pensioner housing units later being on-sold to profit orientated private investors, and it should ensure that safeguards are provided to prevent this situation from happening.
9.2.3	The Board still considers that the Council should be able to access funds for social housing, and it will lobby our Member of Parliament on this serious matter.
9.3	Dog Registration Fees
9.3.1	The revised dog registration fees structure was noted, with Board Member Delaney commending the Council on its decision concerning this matter.
9.4	Wai Splash Community Pool in Dannevirke
9.4.1	With regard to concerns raised by Board Member Christison in relation to requests from schools to use this facility, the Governance Manager advised that contact should be directed to the Tararua Aquatic Community Trust Chairman, John Robertson to discuss this matter.

10.1	First World War Commemorations Committee
10.1.1	Board Member Delaney reported that the First World War Commemorations Committee is committed to enabling the publication of Rob McDonald’s research regarding the First World War and its consequences to the Dannevirke district.
10.2	Dannevirke Christmas Parade
10.2.1	Board Member Christison reported that the Dannevirke Chamber of Commerce has formed a subcommittee to consider the arrangements concerning this year’s Dannevirke Christmas Parade.
10.3	Cycle/Walkway – Smith/Cole Streets and Adelaide Road
10.3.1	Board Member Christison acknowledged the contributions and assistance of the contractors, Lions and Rotary Clubs, Chris Southgate and the volunteers that helped to undertake this project.
10.3.2	The significant amount of labour and materials provided is greatly appreciated, along with the funding that has been received from various sources.
10.3.3	There is a further working bee intended to be arranged to carry out the remaining work still to be done.
10.4	Dannevirke Information Centre
10.4.1	The Deputy Chairperson reported that the Dannevirke Information Centre continue to operate satisfactorily in providing this service.
10.5	Dannevirke Community Vehicle Trust
10.5.1	The Chairperson reported that the use of the Dannevirke community vehicle is gradually increasing, with thirteen trips made in the first month from April to May and eighteen trips in the last fortnight.
10.5.2	The Chairperson presented a submission to the Horizons Regional Council seeking the inclusion of funding in their Long Term Plan to support the operation of this public transport service.
10.6	New Zealand Community Boards Conference 2015
10.6.1	The Chairperson presented his report on the New Zealand Community Boards Conference held at Waitangi in the Bay of Islands from 14 to 16 May 2015.
10.6.2	The theme of this conference was influencing change within our communities, and it provided a worthwhile experience through excellent speakers and an ideal opportunity to network with other community board colleagues from all over the country.
10.6.3	It emphasised the importance of board members serving the community through making a stand, stepping outside one’s comfort zone, obtaining community support by consultation, being positive and getting away from taking the approach of “we have always done it this way” and “it will never work”.
10.6.4	Good communication between the Board and the Council is very important, and while this exists the opportunity will be taken to seek to improve it wherever possible.
10.6.5	This Community Board is already doing its best to influence change within the community it represents, and will continue to do so in the future.
10.6.6	The Chairperson and the Deputy Chairperson conveyed their thanks to the Board for sending them to attend this conference that was motivating, informative and challenging.

11.	Correspondence
11.1	*That the correspondence as listed be received.* *(a) Dannevirke Community Vehicle Trust 15 May 2015* *Re: Thanks for providing morning tea at the launch of the community vehicle service* (b) Jamie Hape – Te Kete Hauora o Rangitane 22 May 2015 Re: Request for financial assistance to hire the Dannevirke Sports Centre as the venue of an eight week community netball tournament *Delaney/Macdonald Carried*
11.2	Te Kete Hauora o Rangitane
11.2.1	That Te Kete Hauora o Rangitane be granted the sum of $100.00 from the Board’s discretionary funds as assistance towards the cost of hiring the Dannevirke Sports Centre as the venue for an eight week community netball tournament that promotes healthy activity in winter. *Macdonald/Isaacson Carried*

6.1	Anzac Day (Item 6.5)
6.1.1	The Chairperson received an Anzac Day one hundred year commemorative medal presented to acknowledge his contribution to arranging the civic ceremony in Eketahuna.
6.2	Kerbside Berm Mowing (Item 6.1)
6.2.1	The Chairperson is to meet with the Alliance Performance Manager today at 1.00 pm to discuss the kerbside berm mowing level of service in Eketahuna.
6.3	Alf Rowden Humanitarian Award (Item 6.6)
6.3.1	The presentation of the Alf Rowden Humanitarian Award to Kirsten Waterman will be held on 12 June 2015 at 7.00 pm in the Eketahuna Community Centre Supper Room.
6.3.2	The catering has been arranged, and the details of the event were advertised through the Council’s Bush Telegraph page.

4.	Berm Mowing
4.1	The Alliance Surveillance and Liaison Manager and the Alliance Planning Manager invited the Board to consider the level of service for berm mowing in Dannevirke.
4.2	It is intended that the contract for this work shall be tendered to commence in the new financial year, and it is possible to alter the areas included in the schedule to maximise the coverage able to be provided within the available budget.
4.3	The areas of the Smith/Cole Streets and Adelaide Road cycle/walkway being developed were noted for addition to the spraying schedule.
4.4	The popular walking routes at Tipapakuku/Riverdale Roads were also noted as the long term intention is to consider developing formed paths in these areas.
4.5	In terms of berm mowing it was requested to add the area at the Mangatera approach to Dannevirke on State Highway 2, from the end of the 50 kilometre speed restriction to the bridge down the hill in the vicinity of the Adopt A Highway project site.
4.6	The Chairperson requested the Alliance representatives to contact David Pawson (a volunteer working on the Adopt A Highway project) to inform him of their intention concerning the proposed mowing arrangement for that area.

8.1	Submission to the Horizons Regional Council Draft Long Term Plan 2015/2025 (Item 9.2)
8.1.1	The Chairperson presented the Board’s submission supporting the continuation of the road safety activity to the Horizons Regional Council Draft Long Term Plan hearing held on 19 May 2015.
8.2	Submission to the Tararua District Council Draft Long Term Plan 2015/2025 (Item 13)
8.2.1	The Deputy Chairperson presented the Board’s submission supporting the continuation of the pensioner housing activity as a Council function to the Tararua District Council Draft Long Term Plan hearing held on 19 May 2015.
8.3	Tararua Community Youth Services (Item 12.5)
8.3.1	The budget requested from Tararua Community Youth Services for the skate bowl shelter project was received and approved by the Chairperson, and the work has proceeded to be completed.

7.	Pukaha Mount Bruce
7.1	Board members discussed with Helen Tickner, General Manager of Pukaha Mount Bruce, possible opportunities to establish a link with Eketahuna and the identity of the National Wildlife Centre.
7.2	These discussions included reference to the following matters: · Pukaha Mount Bruce is the focal point for attracting visitors. Working together there is the potential to encourage passing traffic travelling to the National Wildlife Centre to stop in Eketahuna during their journey through making the town more visible as part of the identity associated with Pukaha Mount Bruce. · To achieve this objective there is a need for Eketahuna and its businesses to provide a reason for promoting the town as a place to visit. · That is best undertaken by the businesses themselves, and at the present time the connection linking the National Wildlife Centre with Eketahuna is mainly through the operators of the Eketahuna Camping Ground. · The white Kiwi branding in the town already aligns with the identity of the National Wildlife Centre, and there is scope to build on that theme as part of the town centre upgrade project. · Promotion through the Eketahuna website coordinated by the Eketahuna Our Town Committee provides an option to consider as a community marketing avenue that could be expanded. · The National Wildlife Centre could use the community newsletter as a way for it to establish a link with Eketahuna. · The Board could consider joining Destination Wairarapa in addition to working with the Council’s marketing staff to seek advice on ways to develop a plan to establish the functional connection with Eketahuna and the National Wildlife Centre identity. · To progress these initiatives through the implementation of a strategy there is a need for a local community group structured and focussed on achieving that outcome, and involving the Eketahuna Our Town Committee.
7.3	Helen Tickner indicated a willingness to discuss with any such group potential opportunities to get more people to visit the National Wildlife Centre and stop in Eketahuna as destinations to explore.
7.4	The Board will further discuss this matter in conjunction with considering the Eketahuna town centre upgrade concepts plan.

9.1	Tararua Cycleway Project Proposal
9.1.1	Cr Davidson reported that a meeting of the steering group for this project was held, and the discussion included reference to the following matters: · The Horowhenua District Council through its Chief Executive is coordinating the planning to progress the project. · To assist in undertaking this work the Horowhenua District Council has a projects manager and a person for seeking external funding. · It is considered that the time is opportune to promote the project as the Government is committed to implementing an economic development growth strategy in the Manawatu/Wanganui region.
9.2	Tararua Emergency Management Committee
9.2.1	The Chairperson reported on the Tararua Emergency Management Committee meeting held on 7 May 2015, and this included reference to the following matters: · Two doctors have left the district this year. · There is a new rescue helicopter based in Palmerston North. · Following on from the successful national Civil Defence exercise held last year, Thursday 15 October 2015 will be the date for the New Zealand Shake Out Day of Action to educate people about what to do during and after an earthquake. · This year up to 7 May 2015 there has been a 4% decrease in New Zealand Fire Service call outs at Woodville and Eketahuna. · On 5 November 2015 a visit will be made to the National Crisis Management Centre known as the Beehive Bunker, with a police security clearance required before any person is permitted to enter that building. · The locations of defibrillators in Eketahuna are at the fire station, health centre, Four Square, health shuttle, St John and the golf club.
9.3	New Zealand Community Boards Conference 2015
9.3.1	The Chairperson reported on the New Zealand Community Boards Conference held at Waitangi in the Bay of Islands from 14 to 16 May 2015, and this included reference to the following matters: · The theme of this conference was influencing change within our communities, and it provided excellent speakers on thought provoking topics relevant to this subject. · Community board members from throughout the country attended, with the Tararua district also being represented by the Dannevirke Community Board’s Chairperson and Deputy Chairperson. · While the days were long there was much of interest covered through various sessions and discussions. · John Carter, the Far North District Council Mayor welcomed delegates, and he spoke on residents expectations for better services without incurring additional costs through increased rates. Ratepayers struggle to fund the cost of maintaining core infrastructure, particularly in sparsely populated rural areas. The role of Community Board members is crucial as they are the eyes and ears of the community, and give critical advice based on local knowledge. · Tania McInnes, the Far North District Council Deputy Mayor has a passion for empowering communities, and she encouraged board members to step outside the comfort zone in their thinking to provide potential life empowering rewards. Her attributes and skills were described by John Carter as a highly motivated change agent with an impressive record of achievements. · Hone Mihaka was very motivational in outlining how he changed his life from welfare, leaving school with no qualifications, working in the freezing works, as a truancy officer, Te Reo Maori teacher, and going to jail. During the periods of unemployment and drinking beer he transformed his life, and now operates the successful Taimai Tours that builds on the story of sharing Maori cultural tourism heritage journeys and experiences for visitors to the Bay of Islands. · Mick Lester, the Chairman of the Community Boards Executive Committee and Zone 3 representative encouraged board members to leave the conference feeling empowered, motivated, informed and challenged. · A certificate of appreciation was presented to each long-serving Community Board member to acknowledge their service of 18 years (10), 21 years (6), 24 and 27 years (1). This Board’s Chairperson received a certificate to recognise his service that commenced as a member of the Eketahuna Community Board in 1998. · The next New Zealand Community Boards Conference will be held at Methven in 2017.
9.3.2	The Chairperson thanked board members for the opportunity to attend this conference, which was very worthwhile and informative.
9.4	Tararua District Road Safety Group
9.4.1	The Chairperson reported on the Tararua District Road Safety Group meeting held on 2 June 2015, and this included reference to the following matters: · The railway bridge at Ngawapurua is undermined. · The fatigue stop held on 29 May 2015 involved 600 vehicles, with only 13 tickets resulting for a range of infringements. · The Mount Bruce section of State Highway 2 is narrow, with three road accident fatalities occurring in this area during the last four years. · The Newman section of State Highway 2 at the 85 kilometre per hour sign needs guardrail and culvert safety improvements, as in 2011 there was one road accident fatality and one injury accident in that area. · Bridge E37 on South Road No 2 continues to provide a road safety hazard due to the large pot hole that has not been properly repaired, with motorists dodging this obstacle. · Road works on the State Highway to the Rimutaka Hill Road caused significant time delays for motorists during the recent Queen’s Birthday long weekend holiday period.
9.4.2	The Alliance Planning Manager agreed to bring the State Highway concerns to the attention of the New Zealand Transport Agency, and to follow up the matter regarding the pot hole at Bridge E37 on South Road No 2.

11.1		Pahiatua Railcar Society
11.1.1		The Pahiatua Railcar Society won a certificate of merit from the Rail Heritage Trust of New Zealand for its work on the Eketahuna Railway Station.
11.2		Eketahuna Community Charitable Trust
11.2.1		The Board will be meeting with the Eketahuna Community Charitable Trust on 15 June 2015 at 5.30 pm in the Eketahuna St John’s Hall.
11.3		Eketahuna Skateboard Playground Project
11.3.1		The community group undertaking this project has raised $31,000 for the first stage of the work involving clearing the area and establishing the new concrete pad. Equipment will be added as further funding is received.
11.3.2		The Board is pleased to note the progress achieved, and it supports the commencement of the project to implement the plan for developing the skateboard facility at the playground.
11.3.3		With regard to the design of the fence, the Board’s preference is to use a picket type option.
11.3.4		The Community Assets and Property Manager will be requested to follow up these matters with Bridget Percy who is coordinating this project through the community group involved.
12.	Eketahuna Town Centre Upgrade
12.1	Dave Charnley of Prorata Landscape Architecture circulated some preliminary concepts for the Board’s consideration to develop the design of the proposed upgrade plan. Examples of paving material types and colours were also provided.
12.2	The Alliance Planning Manager and the Alliance Urban Roading Supervisor attended the meeting for these discussions with regard to undertaking the contract management for this project.
12.3	The two concepts outlined for the Board’s consideration feature a branding identity to be used in Eketahuna based on the theme of “Real Kiwi Country”.
12.4	This would appear at the town’s gateway entrances and throughout the town centre, thereby reflecting this identity as the image to be promoted and marketed to attract visitors.
12.5	Board members commended Dave Charnley on the work and plans he presented, and they will informally meet at 5.30 pm on 12 June 2015 in the Eketahuna Community Centre to discuss their intentions to progress this matter.

Date	:	15 June 2015
To	:	Mayor and Councillors Tararua District Council
From	:	Tom Dodd Performance Manager
Subject	:	50 MAX Memorandum of Understanding with the New Zealand Transport Agency
Item No	:	10.1

Date	:	17 June 2015
To	:	Mayor and Councillors Tararua District Council
From	:	Craig Lunn Planning Manager
Subject	:	Planning Matters Determined Under Delegated Authority
Item No	:	10.6

Managers Certificate - Renewal of Manager Certificate
License / Cert No	Premises	Applicant	Issue Date	Expiry Date
401.2013.00005105.001	Culinary Vista	Mr P M Cleghorn	21 May 2015	04 Jun 2015
401.2009.00003937.001	Eketahuna Community Store	Ms K Brewer	08 May 2015	11 Apr 2018
401.2009.00002940.001	Dannevirke Services and Citizens Club	Mrs J M Jones	21 May 2015	12 Apr 2018
401.2014.00005123.001	Bush Multisport Trust	Mrs L M Roberts	18 May 2015	16 Apr 2018
401.2013.00005108.001	Tararua Squash Club	Mr R W Dinnan	08 May 2015	17 Apr 2018
401.2013.00005113.001	Pongaroa Hotel and Akitio Boat Club	Ms L Cutter	05 May 2015	02 May 2018
401.2015.00005154.001	New World Pahiatua	Mr S B Pandya	21 May 2015	26 May 2018
401.2014.00005127.001	Akitio Boating Club	Miss W Campbell	21 May 2015	10 Jun 2018
401.2009.00003956.001	Merrylees Hotel	Miss A Paterson	25 May 2015	25 Jun 2018
401.2014.00005126.001	Akitio Boating Club	Mr W E Sorensen	25 May 2015	26 Jun 2018

On Licence - Renewal On Licence
License / Cert No	Premises	Applicant	Issue Date	Expiry Date
400.2010.00005042.001	The Black Stump Cafe in Dannevirke	Wei Xin Investment Ltd	21 Feb 2011	21 Feb 2018

Managers Certificate - New Manager Certificate
License / Cert No	Premises	Applicant	Issue Date	Expiry Date
401.2015.00005151.001	Bridge Cafe	Ms Y R Larsen	05 May 2015	05 May 2016

Special Licence - Special Licence
License / Cert No	Premises	Applicant	Issue Date	Expiry Date
400.2015.00005431.001	Tararua Club	Tararua Club Inc.	07 May 2015	30 May 2015
400.2015.00005440.001	Bush Sports Park	St Anthony’s School	21 May 2015	20 Jun 2015
400.2015.00005438.001	Regent Downstairs Theatre	Pahiatua Repertory Society Inc.	29 May 2015	05 Dec 2015