Minutes
of a meeting of Woodville Districts’ Vision held in the Woodville Events
Centre on Tuesday 7 April 2015 commencing at 7.00pm.
Present
RWinter, P McCool, MM Oulaghan, B Hutton, S
McLeod, K McIntyre, Cr T Collis, D Pretty, M Souden, T de Vries, G Murray, R
McMillan, V McMillan, D Johnstone, Dave Johnstone, G Hale, C Blackburn V James,
M Reuben, B McCulloch, V Swinbourne, B Pender – SPCA, A Longstaff –
SPCA
Apologies
J Coombe, M Taylor,
P Johns
Minutes of the Previous Meeting
Minutes taken as a true and accurate record
That the minutes of meeting held on 3 March 2015 be
accepted as a true and accurate record of that meeting.
R Winter/B
Hutton
Carried
Matters Arising
Nil
Correspondence
Inwards:
Application from Dannevirke SPCA for the
de-sexing of cats
Letter from I Riley re street cleaning
TDC minutes
Outwards
· Letters of thanks re Wood Fest to Papatawa School for
supervising the children’s events and Maori Wardens re security
MM Oulaghan / R
Winter
Carried
General Business
· Stray Cats
As so many of the attendees were present to discuss the cat situation,
this item of general business was brought forward. The number of stray
cats in Woodville is increasing and a solution is sought to resolve this
problem.
Brenda Pender from the Dannevirke SPCA spoke to the
group:
o SPCA have received a number of calls from
people in Woodville
o Reiterated that they are not pest control
o After 72 hours of looking after the animal
you are deemed to be the owner
o SPCA resources are limited
o One property in Woodville has approximately
30 cats
o Can negotiate with vets re de-sexing or
euthanasia
o If animals are unable to be handled then
SPCA recommend euthanasia
o Need to building up community awareness
o A female kitten can reproduce herself 82
times in two years
General Discussion
o Look at approaching the TDC to make a cat
bylaw similar to the dog bylaw
o Horizons have good traps – T Collis
is to investigate accessing them
o Indicators for strays, e.g. health
o Limited/nil assistance from other sources
– will need to do something ourselves
o R McMillan advised he did not want the cats
shot
o Potential for Tararua vets to charge $10
per cat for euthanasia, if the body is returned
A small group to
be formed to progress (Robin Winter, Val Swinbourne, Bettina McCulloch, Val
James, Vicky McMillan). On going
· Draft Long Term Plan
R Winter tabled
30 submission forms to enable people to have their say. Topics of
importance include:
1. Commencement of the process of building
the new water storage dam. It is a three year plan
2. Extraordinary water users, e.g. farmers on
town supply
3. Sale of pensioner housing
4. Kerbside refuse collection
5. New home for Library, Service Centre, I- Site
o in the TDC preferred option:
§ I-site will be invisible
§ Lindauer will be isolated and therefore
closed
§ New green space – diminishes business
centre
o WDV counter proposal: all
‘housed’ in the Infracon building
The following attendees left the meeting:
B Pender, A Longstaff, R McMillan, V
McMillan, D Johnstone, Dave Johnstone, V James, M Reuben, B McCulloch, V
Swinbourne
Reports
· Treasurer’s report tabled
o Max Tarr invoice remains unresolved
o Pub Charity has deposited $10k into the account.
That the Treasurer’s report be accepted and the
accounts as listed be paid.
P McCool / M
Souden
Carried
· Cr T Collis – TDC Report
o Cr T Collis had the pleasure of attending the
Trustpower Awards with the Woodville Pioneer Museum.
o Street Cleaning and Footpaths - the issue was raised
at the meeting and the CE discussed the matter with the Alliance. The Alliance
have not cleaned the streets due to the total water ban. A water tanker will be
bought in from Dannevirke to carry out the task.
o Saddle Road Upgrade - the upgrade of the Saddle Road
is progressing, and the work completed on the Tararua side is looking good and
has been positively received by the day to day road users.
o Pensioner Housing - a letter is being drafted to
outline the Council’s preferred Draft LTP option to sell its housing
portfolio to a suitable social housing provider. Personal contact was made by
the portfolio holders Cr Shirley Hull and Cr David Roberts to explain the
situation and the proposal. This avoids any anxiety to our pensioner housing
residents.
o Innovate 2015 – TDC will again be supporting the
programme and promoting it around the district.
o Council’s website has been reviewed and changes
will be made to improve the efficiency and functionality.
o Little Ears is a successful preschool programme run
out of Dannevirke and will now be rolled out to Pahiatua and Woodville
libraries. This half hour weekly programme will rotate amongst the three
libraries using the same programme material. Woodville are having good numbers
attending but please spread the word.
o Health & Safety Summit - Dashcam cameras in
vehicles and on enforcement staff are becoming a useful tool and this will be
considered in the new financial year.
o Roading - the Tararua Alliance is nearing
completion of the drive over of the district’s roading network to
determine the priorities for the 2015/2016 roading programme.
o Draft Long Term Plan – The document
was adopted on Wednesday 1 April. The submission period is open. The
videos from the Mayor and management outlining the major issues for the
district are available on the website along with the workshops from the initial
stakeholders meeting.
· Wood Fest
o Report tabled.
That the Wood Fest become an annual event funded by
WDV but managed by
a standalone committee, and
That the
budget be re-visited mid year, and
That the Wood Fest be held on the Sunday directly
following the March Martinborough Fair.
R Winter / B
Hutton
Carried
· Anzac Day
o R Winter and R Mountfort are liaising re
Anzac Day.
o Unfortunately we are unlikely to have soldiers
attend the civic ceremony.
o Kauri tree donated – one child per school to be
involved. Planting will occur at the end of the ceremony.
o Poppy panel will be displayed at the civic
ceremony.
o Floral Society will create the
wreath. S McLeod will present it.
· Lindauer Studio
o Draft proposal for consideration has been
submitted to Pilsen. Nothing to report back on this matter.
General Business
Dannevirke SPCA Application
· A decision is on hold pending local
progress towards a resolution of this problem.
CCTV
· $10k received from Pub Charity for CCTV, it must be
spent within three months.
· Peter Wimsettt recommends the purchase of:
o two high resolution cameras each end of town, sited
at the Horizons office and the Alliance building to track vehicle movements
with the ability to identify number plates - $3,095 each (excluding GST)
o Five ordinary cameras sited at main street intersections,
i.e. two on the McLean Street corner, two on Ormond Street and one at 4-Square
- $435.50 each excluding GST.
· Total camera cost - $8,367.50
· Plus one-off server space cost payable to TDC – 7 x
$545 = $3,815
· Plus cabling, installation by Inspire Net at well under
market price, approximately $9k.
· Total = $21,182.50
That the
outstanding balance be funded by WDV and an application be sent to Pub Charity
for phase two of the CCTV process which will result in radio message cameras
being installed in Fountaine Square.
P McCool / B
Hutton
Carried
· Communication with Woodville businesses to
help support the funding; J Coombe to assist.
Other Items Raised
· G Hale - query as to the cleanliness of water in the
town supply dam.
· G Hale - should the street gardens be roped off and/or
additional rocks be placed to stop people walking through them.
· T de Vries – advised of a fundraiser for Pink
Ribbon Breast Cancer. A champagne breakfast is to be held on
Mother’s Day (3 May), $20 per ticket.
The meeting was
closed at 8.40 pm.
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Date
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:
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23 April 2015
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|
To
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:
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Mayor and
Councillors
Tararua
District Council
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From
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:
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Blair King
Chief
Executive
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Subject
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:
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Staff
Report
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Item No
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:
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10.6
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1. Reason
for the Report
This
report is to update Councillors on key projects and items of interest for the
period from 18 March 2015 to 22 April 2015.
Key Points
2. Saddle
Road / Woodville / Gorge
The
NZ Transport Agency reopened the Manawatu Gorge to one-way traffic controlled
by lights, on Saturday 18 April. This has relieved the pressure on the
Saddle Road/Pahiatua Track alternate routes, but will have a ripple effect on
the $4.5m Saddle Road upgrade progress. The forecast expenditure and
matching progress will now be less than budgeted, and the NZTA will shortly
consider carrying that over for the next construction season. Further
details are in the roading activity section below.
Woodville
businesses and residents were understandably concerned when we met as part of
the Long Term Plan “bus trip” as to the effects of this closure,
and the unfortunate dual hit caused by the road pavement and sewer renewals on
Vogel Street. We had encouraged traffic to avoid bypassing the town
through resealing Oxford Road from Woodlands Road to Pinfold Road once the
Gorge closed, but the extra travel time over the Saddle meant they noted an
immediate drop in traffic stopping to buy services.
The
Mayor has been in contact with the other Mayors affected by this closure and
they have recently sent an invite to the Minister of Transport to visit and
understand their concerns and suggestions.
3. Akitio
Erosion
Wave
damage from ex-tropical cyclone Pam extensively eroded parts of the Akitio
Foreshore, and also became a risk to the main road into the settlement.
Whilst the Tararua Alliance cleared the willow tree remains and windblown sand
from road and grass reserve, further damage has occurred from recent 1.7m tides
combined with 4m waves.
After
an onsite meeting with the NZ Transport Agency, Tararua Alliance and Iwi,
the NZTA has just approved a $150,000 preventative maintenance funding
application to reinforce the road where it is at risk from the river
erosion.
An
inspection on Saturday evening 18 April showed waves occasionally overtop the
grass reserve over multiple points along the frontage from the School grounds
to the Boat Ramp. Some of the trees now have up to half the root bowl
exposed, and the reserve is steadily being undermined. Whilst rock lining
may slow this erosion, it would require full funding from Council, and may be
unsuccessful longer term, without the foreshore also being lifted.
4. Dannevirke
and Woodville Water
Horizons has
considered our responses to their “please explain” on the breach of
water take limits from the Tamaki River, Dannevirke, that occurred in March and
April when we had some operational challenges in ensuring Dannevirke urban area
remained serviced with water. As a result we have received an
infringement notice, which has been accepted.
We believe that Horizons has been
exceptionally reasonable in their treatment of Council regarding this matter,
and the issuing of the infringement notice was expected. There is a very
good working relationship between the staff of both organisations.
Council will continue to maintain an open and honest dialogue with Horizons
with respect to consents, and in particular always give Horizons early advice
of any issue that may impact on Council’s ability to manage within the
conditions of a consent.
The
first onsite meeting with the external large dam expert occurred earlier in
April to consider options on improvements to Woodville water storage.
Once he receives the as-built plans for this site, he will be in a position to
progress Council’s project if approved as part of the Long Term Plan
deliberations. The change in large dam expert has been required due to
the retirement of Laurie Wesley, who ensured the Dannevirke Impounded Supply
was robustly designed.
That
expert is also reviewing my proposal to lift the retained level inside the
Dannevirke Impounded Supply by 1 metre, through a simple modification to the
existing concrete spillway. If he agrees, then we will engage him to seek
an alteration to the Building Consent in the new financial year.
5. Sealing
of Document
The
Council’s common seal was affixed to the following document, under
signature of the Mayor and the Chief Executive.
· Licence
to occupy – Chorus New Zealand Limited
6. Human Resources
Recruitment
Carrie Newell has joined the Records and Information team as a
Records and Information Assistant.
Regulatory
Services Reorganisation
To align predicted revenues with staffing costs and Councils draft
2015-16 budgets, we have completed a review of Regulatory Services
administration support and compliance resources. As a result, Heather
Gibb has accepted redundancy, and Sharon Wallace and Hilary Charmley have been
appointed to the identical revised roles of Regulatory Support Officers.
Catherine Burns has also been appointed as fulltime General Inspector based on
the high productivity demonstrated from the six month trial of this position.
Activity Reports
Alliance – Contract CT32-14 Management
Report
7. Executive Summary
The
focus for March was centred on finishing pre-reseal repairs and the 2014/2015
reseal and rehabilitation programme. The Alliance is in its busiest
months with pavement rehabilitations, re-sealing and project work for utilities
all underway and there is still a large amount of resource on the
network.
Several
projects including the Vogel Street stormwater and watermain renewal and the
Woodville Recycling Centre car park have now been completed and Higgins
Contractors have commenced on the rehabilitation work for NZTA. The
additional utilities work and the Saddle Road are continuing to pressure the
planning and design team.
The
Alliance suffered its second accident in March with one of our drivers swerving
to avoid an animal on the road while heading towards Eketahuna, resulting in
crashing the truck into the watertable. The driver was not injured but
there was extensive damage to the truck. While not directly related to road
conditions, it highlights the need to take additional care on the roads with
the changing weather conditions as we move into the colder months.
The
most immediate priority heading into April is completing the reseal programme
for 2014/2015 and undertaking the last of the pavement rehabilitations.
The network drive-over has been completed and work is now underway to determine
the reseal and rehabilitation priorities for the 2015/2016 financial year.
Once
the Alliance gets through the large bow wave of physical works in June, the
focus will switch to programming in the 2015/2016 forward works programme and
implementing the Performance Framework to begin reporting on the Alliance
KRA’s and KPI’s.
Work
is progressing according to programme on the Oringi site for the combined
office and operations yard. Construction is expected to be complete
towards the end of June ready for the Alliance to move in July 2015.
Planning
8. During
March we had the One Network Road Classification (ONRC) moderation process
completed by the NZ Transport Agency (NZTA) resulting in some minor changes to
the classifications of the district’s roads. These changes reflect
continuity, connections to other regions and life line routes within the
district. A strategy has also been developed to manage the continuing and
increasing pavement issues on Route 52. This strategy involves a
combination of minor repairs to make certain sections safe and more intensive
sections programmed for the upcoming years. There are underlying
geological issues with this road meaning any permanent repairs are very
expensive. There was also a focus on developing an Asset Data Improvement
Plan, the 2015/16 Forward Works Programme and the Assetic Database
implementation as outlined below.
9. 2014/2015
Reseals
Implementation
of a RAMM based as-built system has been implemented for the 2014/15 reseals
led by the Hawke’s Bay Asset team and will provide quality and timely as-built
data once sealing is complete for the updating of our top surface records in
RAMM. Future versions of this system will allow data entry in the field
and provide quality assurance records from within RAMM.
10. 2015/2016
Reseals
The
initial fault identification has been completed on the 2015/16 renewal sites,
which has in turn flagged a number of sites particularly on Route 52 that might
be better suited as rehabilitation sites. The rest have been confirmed as
reseal sites and will have the repair work programmed in the upcoming months as
the budget allows. The asset team will work to have this reseal programme
loaded in both RAMM and Intramaps over the next few weeks in order to show the
wider assets group and other utilities companies where next season’s work
sites will be.
11. Data
Collection and Asset Information Management
The
Asset team has also been focusing on the Asset Data Improvement Plan, working
towards the Assetic implementation and a zoning system for the delivery
team. A comprehensive data analysis and subsequent action plan are being
put together for the roading database that will drive some of the required
roading data improvements over the next few years. This will be presented
within the Alliance once completed and a summary included in this report.
Work
has continued on preparing the data to transfer the SPNAM/RAMM into the Assetic
database. The plan is to duplicate the RAMM database in Assetic which
will then be backfilled with the financial data from SPNAM in time for the
asset valuation at the end of this financial year. This month work has
begun on the matching required between RAMM and Assetic with April expected to
be a busy month for this project.
Working
with the operational team we have developed a zoning system for the road
network which effectively breaks it down into manageable defined portions. The
plan is to use this as part of emergency management so snap inspections can
quickly provide a network status. Other uses will be in terms of focusing
routine maintenance works such as grading, mowing and inspecting. This seems to
be working in the field quite well so far with no changes required to our
suggested zoning. This zoning information will be shared with the wider
Council via Intramaps.
12. 2014/2015
Pavement Rehabilitation
The
pavement designs and schedules are complete for the second series of
rehabilitations for this season. The majority of the sites have been
determined as stabilised pavement treatments. Unconfined Compressive Strength
(UCS) testing has been carried out indicating 1.5% cement modifier will give
the best result for the pavement.
Stabilising
will begin in the northern part of the district (Umutaoroa, Totaramahonga, and
Norsewood–Ormondville Roads) and then moving out to Route 52. All
stabilising sites are scheduled to be completed by mid to late May.
12.1 2014/15
Confirmed Northern Pavement Rehabilitation Sites (Group 1)
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Road
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RP
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% complete
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Umutaoroa Rd
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518 – 1956
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100%
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Umutaoroa Rd
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3608 – 4071
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50%
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Totaramahonga Rd
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29 – 338
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50%
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Ruahine St
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544 – 872
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100%
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Norsewood–Ormondville
Rd
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5030 – 5138
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50%
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12.2 2014/15
Southern Area Sites (Group 1)
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Road
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RP
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% complete
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Kohinui Rd
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4230 – 4397
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20%
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Kohinui Rd
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4414 – 4476
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20%
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Kohinui Rd
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6199 – 6357
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Mangaone Valley
Rd
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10600 – 11070
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100%
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Upper Mclean Rd
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152 – 336
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100%
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13. Water
and Drainage
Planning
and designs are currently being undertaken on several water and waste water
projects for the Assets team. These include:
1. Victoria Street – sewer
renewal (Dannevirke)
2. Denmark, Dublin and London Streets
– sewer and water renewal. (Dannevirke)
3. Burgoyne Street – water
renewal, (Woodville)
4. Adele
Street – water renewal, (Woodville)
14. Minor
Improvements
Documents
have been drafted for Mangaroa Road re-alignment and sent out for
pricing. Work is planned to begin in June and will span the two financial
years as budgets allow.
Delivery
15. General
Maintenance
General
maintenance work continues with 25 street signs and poles upgraded, repaired or
replaced across the network as part of our general ongoing maintenance
program. 200 Edge Marker Posts (EMP’s) have also been
replaced.
Potholes
are being attended to on the sealed pavement. There has been a minor
increase in unsealed potholes due to recent wet weather.
Programmed
routine drainage work and high shoulder removal has been undertaken on the
following roads:
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· Haunui Road
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· Range South Road
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· Kororo Road
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· Manuhara Road
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· Range North Road
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· Birch Road
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16. Sealed
Pavement Maintenance
Pre-reseal
pavement repairs on the 2014/2015 reseal sites have been completed. This
was a good result for our field crews due to the tight timeframe for this work
to be completed. All drainage repairs have also been completed on the reseal
sites and there are some minor A/C edge break repairs still to be completed.
The pavement crews will move to Route 52 next to start repairing the worst
areas prior to winter.
We
currently have two drainage teams concentrating on all the drainage work on
Route 52. One crew is working between Weber and Wimbledon with a large
amount of work ahead of them. The 2nd crew has nearly
completed from Weber to Pongaroa. Once they have finished this they will
start on the 109 section.
17. Unsealed
Pavement Maintenance
Work
has continued with grading and maintenance metalling throughout the
district. A specific strategy has been applied when grading to put some
positive shape back into the unsealed network, and this will help reduce
grading frequencies in the future. Some of the roads completed in March include
the following,
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· Glenora Road
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· Spur Road
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· Huia Road
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· Coast Valley Road
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· Kororo Road
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· Waihi Road
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· Manuhara Road
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· Central Road
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· Bells Road
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· Gordon Road
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· Browns Road
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· Ridge Road Central
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· Castlehill Road
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· Waitawhiti Road
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18. Vegetation
Control
With
the recent varying weather conditions there has been an increase in grass
growth. Work is being undertaken by Hopkins Roadside Mowing and they are concentrating
on improving sightlines.
Urban
mowing is continuing as required.
19. Minor
Safety
Ormondville
Te Uri road minor safety project has been completed. This project was
undertaken to improve the sightlines and overall safety of this section of
road. Work included removing several large trees and vegetation, cutting
back and benching the bank and cutting new water tables. The pavement was
then widened and sealed.
20. Emergency
Works
NZTA
has approved our funding application for emergency work. All sites have
been reviewed by our planning and delivery teams and in total there are 11
sites to be completed. Work has been completed on four sites to date and
these include two sites on Saunders Road and work is
currently being undertaken on designing the retaining walls for several of the
more extensive sites.
21. Urban
Construction / Maintenance
Crews
have been continuing regular clearance of litter bins in Dannevirke and
Eketahuna as well as routine cleaning of all main streets. Where possible
the use of mechanical street cleaners is being used to both clean kerb and
channel as well as regular sump cleaning. The litter bins in Woodville
and Paihiatua are being emptied by our Subcontractor, Brees Property
Maintenance.
The
stormwater and watermain upgrades on Vogel Street in Woodville have now been
completed.
The
Woodville stadium carpark upgrade has been completed.
A
review of our street sweeping and footpath cleaning has taken place to identify
operational and resource requirements to address some issues we have been
having. One key point of discussion was to determine where the level of
service needs to be.
22. Pavement
Rehabilitations
22.1 Umutaoroa Site 1
All
the pavement work has now been completed and the road has been sealed.
Once the weather improves the site will be swept, pavement marked and permanent
signage installed. The team is now working on Umutaoroa Site 2, which is
expected to be completed in late April. The team has received several
compliments from the residents on this project.
Umutaoroa Road prior to rehabilitation
Umutaoroa Road – Pavement and bench
and fill areas completed and ready for pavement marking
22.2 Umutaoroa
Road Site 2
This
site is due to be stabilised mid-April. Work involved includes pavement
widening and a 50mm overlay of aggregate that will be laid prior to stabilising
with 2% Lime and 2% cement modifiers. The reason for this is because of
the lack of pavement depth, high clay content of the subbase and clay subgrade.
This will also improve the overall shape of the road, as it is very flat at
present and requires additional crossfall. The section will then be
stabilised 200mm deep with 2% lime and 2% cement. The lime will reduce
the ability for the clay fines to absorb moisture, while the cement helps to
improve the overall strength of the existing pavement.
Umutaoroa Road awaiting stabilising
22.3 Ruahine Street
The
Ruahine Street site is now sealed and the drainage works completed. All
that remains to complete is the laying of topsoil above the new subsoil drain
installed along the grass verge.
Ruahine
Street before excavation and post sealing and drainage works
22.4 Kohinui
Road Sites
Vegetation
stripping is complete in preparation for the stabilising work. Shoulders
will be undercut and backfilled mid-April. Work will then commence on
site 3 in preparation for the 100mm overlay to be completed at a later date.
Ruahine
Street
All
site works have been completed - site needs to be swept and line marking
completed.
23. Reseals
Reseals
are underway using a combination of Downer resources and subcontractors to
complete this work before the weather gets too cold.
|
· Gaisford Road,
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· Ngapaeruru Road,
|
|
· Kearney Road,
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· Ngareaha Road,
|
|
· Mangahei Road
· Mangaone Road
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· Birch Road
· Oringi Road
|
24. Bridges
and Structures
Work
is continuing on the Rakaiatai Bridge renewal. Work has also begun on the
Edgecombe Road Bridge (N-059) renewal.
25. Pavement
Remarking
Roadmarking
Services has completed the district wide remarking, and in addition remarking
will also be undertaken on current reseal sites.
26. Utilities
– Water and Drainage
26.1 Hospital Street Dannevirke
Pipe
construction is now 100% complete. Work consists of approximately
125 metres of 150mm sewer main replacement, two x 1050mm dia manholes and
10 x sewer laterals. Surface reinstatement is still to be completed and
has been delayed due to poor weather.
26.2 Sewer Main - Vogel Street Woodville
Due
to Higgins milling a lamp eye inspection point, this caused the sewer main to
fill with aggregate. Initial remediation work was undertaken to maintain
service to affected properties. A new manhole was also installed in March
to complete this project.
Broken
Sewer Pipe New
Manhole Installation
26.3 Victoria
Street – Dannevirke
Sewer
renewal from Queen St round-a-bout to first manhole has been completed.
Approximately 110 metres of 150mm dia sewer main renewal and laterals has been
undertaken.
Sewer
Installation on Hospital Street in Dannevirke
27. Forward
Works Programme
· BP Service Station Dannevirke - sewer
lateral replacement – pricing is complete and awaiting confirmation to
proceed.
· Sewer lateral / water connection at 79
Fergusson Street, Woodville – priced and awaiting confirmation to
proceed.
· Adele Street – watermain replacement
in Woodville
· London / Denmark and Dublin Streets,
Dannevirke - renewal of wastewater and watermains.
· Screen to install at Woodville Wastewater
treatment plant.
28. Saddle
Road Upgrade
Site
6 has now been sealed, however, some of the lower sections under the trees have
begun to deteriorate due to the increased traffic. Stringfellows have
arranged another coat of seal to be applied with the hope that this will assist
until the Gorge reopens and the pavement cures.
Completed Gabion Wall at site 6
Site 6 prior to sealing
Work
is progressing well at Site 3. The three major culverts have been replaced and
extended ready for the new alignment. The trees on the inside of the corner
near Cook Road have been removed and this area will now start to be prepared
for fill.
With the
increased traffic due to the closure of the Gorge, construction work on the
project has halted. Stringfellows main concern now is to lift the speed
restrictions on as much of the road as possible to lessen traffic delays.
Before this can be completed, any unsealed surfaces need to be overlaid with hotmix.
The majority of the road will be raised to 70km/h at the request of NZTA, with
the exception of Site 5 (pictured below) which will remain at 30km/h.
Stringfellows will continue to heavily monitor the full road and carry out
maintenance as required.
Site 5 corner before and after hotmix to
smooth pavement
due to additional traffic with Gorge closure
The
surface of the “S” bend through site 5 was in poor condition last
week due to the large construction equipment. On Saturday, Stringfellows
in conjunction with Pavemasters, spent the day laying hotmix over the
surface. This has helped the trucks climb up through the bend. Remarking
the centre line over the entire length was also carried out, using a special
reflective paint. This is expected to improve visibility in poor
weather. The extra edge marker posts that have also been installed were
needed to improve safety over the entire length of the site.
Performance
29. Performance
Framework KRAs and KPIs
The
Alliance performance framework has been completed and measures are currently
being put into place as part of the Alliance set up. The Alliance is
beginning to move from a reactive to a planned approach and will begin
reporting on each of its KRAs and KPIs in June 2015.
30. Financial
Performance
The Alliance has developed the target cost estimate for the
remainder of the financial year. The target cost estimate has been
aligned with the NZTA budget to ensure that this is maximised for the remainder
of the financial year.
The
following are the financial graphs for the key activities showing spend to date
versus budget:
Budget
is on track to be completed at end of June 2015. Reseal, rehabilitation
and Saddle Road budgets will consume the majority of the remaining budget.
Majority
of the sealed pavement maintenance budget is centred on the pre-reseal repairs
for the 2014/2015 reseal programme.
2014/2015
rehabilitations are still on target for completion in May. Work will also
be undertaken on Route 52 which will expend this budget in June 2015.
Resealing
commenced in March 2015 with a completion date of end of April 2015.
Culvert/Bridge
Renewal on Mangaroa Road is currently out for tender. It is planned any
balance remaining in the 2014-15 budget will be used on this project.
Depots, Plant
and Equipment
31. Oringi
Depot
Holmes
Construction is now well established on site. The demolition stage is
complete and a good proportion of the internal framing is in. As per the
project plan, we are looking at a completion date of mid to late June and the
building will be ready to occupy as from 1 July.
32. Plant
and Equipment
The
Alliance took delivery of a new Doosan 14 tonne wheeled excavator during March.
This machine is now busy under taking drainage work across the network.
Assets
Group
33. General
The
warm wet weather has resulted in some interesting challenges for the
team. Not enough rain, then too much rain was the challenge, with staff
having to work long hours to resolve water quality and availability
issues. The water restrictions have been lifted. The weather
conditions highlight the need for Council to have the ability to treat and
store water independently of water harvesting.
Community
assets staff were kept busy all month ensuring that facilities were in good
order for ANZAC day. A number of one-off projects were undertaken e.g.
painting furniture, tree pruning and garden plant replacement to ensure that
the town centres and cemeteries were well presented. This has resulted in
some additional pressure on maintenance budgets.
Over
the next month, staff will complete the updates to the asset management plans,
in preparation for adoption as part of the LTP. There is still a very
large capital works programme underway, particularly in the water and
wastewater areas, and this will continue well into the new financial year.
Solid Waste
34. Pahiatua Recycling Centre
The planning for the replacement centre is
progressing, albeit more slowly than Council would have liked. The draft
plans have been revised a number of times for minor changes. Officers are
pushing the architects to get the preliminary plan completed, as time is
ticking on. Once the plan is completed, the construction drawings can be
prepared and the project tendered.
Illegal
dumping at the site is an ongoing issue and is being monitored. Council
staff are making every effort to identify culprits and issue fines to deter the
behaviour.
Utilities
35. Water
35.1 District
The water restrictions have been
lifted. Heavy rainfall in the first week of April has helped with the low
river flows but has caused very turbid water and a few water quality challenges
on taking water from the head-works, as shown in the photos below.
These are 30 day
graphs of river flows from low to very high in a short period of time, hence
the reason for the turbid water shown in the photos.
35.2 Dannevirke
Horizons have considered our responses to
their “please explain” on the breach of water take limits from the
Tamaki, that occurred in March and April when we had some operational
challenges in ensuring Dannevirke urban area remained serviced with
water. As a result, we have received an infringement notice which has
been accepted.
We believe that Horizons have been exceptionally
reasonable in their treatment of Council regarding this matter, and the issuing
of the infringement notice was expected. There is a very good working
relationship between the staff of both organisations. Council intends to
continue to maintain an open and honest dialogue with Horizons with respect to
consents, and in particular to always give Horizons early advice of any issue
that may impact on Council’s ability to manage within the conditions of a
consent.
35.3 Woodville
An algae growth developed in the impounded
supply during the hot and dry weather conditions. The algae rapidly
blocked the filters resulting in the filters needing to be back washed two or
three times a day. The back washing process itself uses water, and
alongside the low stream flows and reduced consented take, the treatment
process was a 24-hour a day operation to make enough good water through the
plant and keep up to the town’s demand. This event really
highlights the inadequacy of the current reservoir to be able to store water of
the quality needed to meet demand during dry weather.
35.4 Pahiatua
We have met with engineer David Veale and
scoped the avenues for an options report for the Pahiatua water. David is
undertaking an independent high-level review of all the possible options
identified. Options will be tested against the high-level project
objectives. This process will eliminate any options that are not feasible to
take through to a more detailed analysis stage. Council will be advised
of the shortlisted options as part of the draft LTP discussions.
36 Wastewater
36.1 Resource Consents
The
Eketahuna consent application has been lodged with Horizons.
The Norsewood consent application is in
draft form at present, and will be lodged shortly.
36.2 Mfe Projects -
Woodville
The last of the pipework is
being welded and fitted at present to the clarifier and disc filter
process. Final electrical and plant control will be completed by 24
April. The tephra filter construction is finished and we are waiting for
the relining contractor to arrive in the first week in May. It will take
approximately two days to complete the installation and welding of the new
liner.
36.3 Pahiatua
The pipework and welding is
to be completed in the next 2-3 days. The final electrical work and plant
control will be completed by mid next week. The clarifier and disc filter
can then be put into operation. This will take place once we have the
Woodville plant operational – approximately 27-28 April.
36.4 Dannevirke
The No.2 pond has been completed and is
ready for concrete work and relining.
No.2 pond: As a matter of
context; there is a manhole below No.1 pond (8 metres deep to 450mm pipe), the
manhole situated in the No.2 pond (4 metres deep to pipe) and the last manhole
on the pipeline is across the road at the change of pipe direction at the No.3
pond. In light of the leak, Council will now be relining these pipes.
The total length of pipe is 110
metres. Any excavation of the pipe may cause a major problem as it is two
metres below the floor of the No.2 pond. The problem could include the
contents of the No.1 pond emptying into the unlined No.2 pond, which has been
completely de-sludged. The relining contractor has had an initial look
and is quite confident it can be done. They are coming back to us with a
methodology of the work to be done as the safety aspect of the work needs to be
indisputable. All going well, this work will be completed by the time
this report is before Council. Any final work in the pond, including the
concrete work, can be done ready for relining in the second week in May after
the Woodville tephra filter is completed.
The final bench testing, results and
analysis of DRP removal is due for completion by the end of next week.
The quantity of estimated sludge is a concern. Once we know the final
testing of the sludge we will be clear in our minds that the equipment we put
in assures us the process is robust. The supplier is all set to go, they
are just awaiting confirmation from TDC.
36.5 Norsewood
The tephra filter construction has been
completed ready for relining in the first week of May. The pond discharge
pipe has been re-routed and a rock filter installed as per agreement with the
land owner and Horizons (as part of the new consent). The new aerator is
operational on the No.1 pond.
36.6 Capital Projects
– Vogel Street, Woodville
Higgins accidentally unearthed a hidden
sewer breather vent while working on the State Highway road
rehabilitation. A new manhole is being fitted at the last property
connection. This is being done so any future camera work can be done and
any relining of pipes can be instigated when necessary.
This pipe was not shown on Council’s
plans. It has highlighted the need to camera all sewer lines before large
capital projects begin in the roading corridor.
36.7 District Capital
Renewals
The Assets group, in conjunction with the
Alliance, has a number of pipe renewal projects underway.
· Bengston Street,
Eketahuna – sewer main renewal has been completed.
· Huxley/Wakeman
Street, Pahiatua – renewal of pipe through drain and new manhole
installed.
· Hospital Street,
Dannevirke – sewer main replaced - trench sealing to be done.
· Victoria Avenue,
Dannevirke – sewer main renewal work has commenced.
· Vogel
Street, Woodville – new water main has been completed.
Assets staff are
working closely with the Alliance to ensure that there is a pipeline of renewal
projects established, so the construction gang can move smoothly from job to
job.
Property
37. Housing for the Elderly
37.1 Occupancy
85
flats are presently occupied, there are currently seven vacant flats, which
are:
|
Hovding Court, Dannevirke
|
2 flats
vacant
|
244, 391 days
|
|
Elsinore
Court, Dannevirke
|
2 flats
vacant
|
165, 121 days (tenants interested in both flats)
|
|
Kowhai
Flats, Pahiatua
|
1 flat
vacant
|
31 days (to be tenanted early May)
|
|
Bengston St,
Eketahuna
|
1 flat
vacant
|
3 days
|
|
Ruahine
Flats, Woodville
|
1 flat
vacant
|
111 days
(flat is redecorated, tenant to move in 30 April 2015)
|
All tenants have been sent a letter
outlining Council’s preferred Draft LTP option to sell its housing
portfolio to a suitable social housing provider. Councillors Hull and
Roberts have discussed the options with the tenants.
37.2 Ballarat Court,
Dannevirke
Two
tenders were received for the re-roofing of the Ballarat Court Complex.
The successful tenderer was H.T Illsley Building contractors of Dannevirke.
38. Camping Grounds
Bookings
for the district camping grounds in February 2015 were:
Dannevirke 319
Pahiatua 483
Woodville
78
Eketahuna 393
The building of the Dannevirke office/manager’s
kitchen/carport has begun and is well underway. Once this is complete, the
manager will be able to move onsite.
39. Parks
and Reserves
39.1 Dannevirke
Upper Domain
A plan has been drawn up to revamp some of
the garden areas. The contractors have removed the old plants and
self-seeded trees and shrubs from the main border and mulched it.
This will then be replanted with more suitable species.
39.2 Dannevirke
Lower Domain
The contractors Neale and Sally Johnson
have continued the clean up of the Lower Domain and it is looking very
smart. Ernie Christison was employed to remove the large fallen tree
behind the duck pond and remove three other dead trees. While in the area
he also cleaned out the duck pond.
39.3 Bush
Multisports Complex
The drainage to replace the damaged storm
water drain running from east to west has been completed.
39.4 Pahiatua
Grounds Maintenance Contract
Council officers have been receiving a
number of complaints about the quality of the mowing in the main centre of
Pahiatua and areas of the Mangatainoka cemetery. The main issue has been the
clumps of grass left behind after mowing has been undertaken. This is
below the contract standard.
Council issued Notices to Contractor and
held a contractor’s meeting on 17 April to come up with a strategy to
overcome this problem. The contractor has outlined what he intends to do
differently to ensure the agreed standard is met each time he mows. Staff
will be monitoring this contract closely.
Mulching has commenced in the town’s
gardens making an improvement on the appearance of these gardens.
39.5 Eketahuna Grounds Maintenance Contract
Council’s contractor has recently had
mulch delivered and will commence mulching of the town’s gardens along
with the planting of the new annuals. At this time Council intends to
just keep the gardens tidy until the future of each town centre garden is
established as part of the town centre upgrade planned for 2015/2016.
40. Domain
Boards
40.1 Mangamutu
Domain
Council staff have
received advice from DOC that the Domain, whilst under the management of
Council through a Domain Board, is DOC owned. The appropriate mechanism
for grazing of the land is therefore a concession, not a grazing lease.
Officers will advise the Council and the Domain Board what that means for the
tender process that was undertaken.
41. Cemeteries
41.1 Mangatera
The headstones for the World War 1 graves have been cleaned for
Anzac Day.
41.2 Settlers Cemetery
The Lawsoniana
trees on Dagmar Street have been removed. They were budgeted to be done
in the 2015/16 financial year but the contractor arranged the removal while he
had his gear in the area. The process was quick, well managed, and has
resulted in a large improvement to the site. The next step will be to
investigate a boundary fence.
42 Community
Buildings
42.1 Eketahuna Medical Centre
The rest of the roof on the front of the
building has been replaced. The nova-lite over the ambulance area has
also been replaced to combat the area dripping and becoming slippery.
Strategy and
District Development
43. Strategic
View
Council has had a complex 10 months. These
include the following significant events:
· The liquidation and sale of Infracon, along with the need to assist
with job placements.
· The establishment of an alliance model contract for our roading
activity between Downer NZ Limited and Council.
· The review by NZTA of roading subsidies, the “financial
assistance rates or FAR”, for local roads. For Tararua, the subsidy
for operations is proposed to increase, though uncertainty will remain for
subsidies over emergency works, and there is a reduction of 10c/$ for capital
works.
· The development of the plan for the next ten years with the draft
long term plan, now underpinned by a thirty year asset management plan.
· The successful post earthquake claim for the Eketahuna earthquake on
the wastewater network, and liaising with the EQC on the wider community
impacts.
· The extensive works to create compliant and resilient water and
sewerage systems, particularly the lining of the Woodville and Dannevirke
sewerage ponds, which have significant funding support through Horizons from
the Ministry for the Environment.
· The continued need to improve resilience of water supplies with
particular issues in Woodville and Dannevirke, as well as the continued need
for water restrictions in summer.
· A new business hub for economic development and business support.
· Neighbouring councils continue to work through amalgamation
proposals while there is increasing emphasis amongst the MW LASS councils on
collaboration projects and alignment.
44. Pongaroa
Rural Water Supply
The Ministry of Health has asked that the
initial project pricing be reviewed to drive down cost as the water subsidy
scheme has been over-subscribed and funding is limited.
This was always going to be completed and
there are a number of line items that needed to be considered with the
community’s input.
45. CCTV
Woodville
Districts’ Vision has received subsidy for a town security CCTV system
and committed their own funds, meaning a $21,000 project has been approved as a
stage one project. This level of funding will allow the construction of a seven
camera system.
The last few
cameras for Dannevirke’s initial project will be installed over the next
month, bringing the total cameras installed up to 48.
46. Information
Technology
Work has
commenced at the Pahiatua Service Centre on modifying one of the office rooms
so that it is suitable to function as a Data Centre for Council in partnership
with Inspire Net.
The purpose is
to enable a secure back-up site for Council and Inspire Net data needs.
It also gives a potential option for some MW LASS councils. Inspire Net
intends to secure improved power from the street and a generator to ensure
continued operations during power outages.
To avoid the
risk from failure of the earthquake prone brick walls, it has been designed as
a “room inside a room” with wall, ceiling and floor marine grade
ply board.
47. IT
connection to Dannevirke Camping Ground
Duct and fibre
optic cabling has been installed to the Lower Dannevirke Domain Camping Ground
in anticipation of the new manager’s house and office having phone
services and free WIFI through Inspire Net, who now provide a free
1 Gigabyte per month plan. In future crime prevention cameras will
be able to be installed.
48. MW
LASS
Tararua District Council is actively
involved in projects on the future procurement of electricity, the development
of a centralised IT Strategy and the development of the protocols for the
release of imagery from crime prevention CCTV cameras to the New Zealand
Police.
49. Community
Support
The Eastern Institute of Technology has
commenced an NCEA 200 level course based out of the Dannevirke Carnegie
building with the support of Tararua Youth Services. 18 young people have
already registered for the course. To support the project, a secure
shipping container has been purchased for storage of tools and project work.
Should it not be required, then it can be resold at the conclusion of the
course or need.
Economic Development, Marketing and Communications
50. Provincial
Conference
The Provincial Matters Conference sought
to highlight key issues that need urgent change for rural districts of New
Zealand.
The conference undoubtedly got the
attention of key visitors to our district during the conference.
Attendees in general complimented us on
the Conference and beyond this, agencies approached us to see how we can
collaborate – including local Iwi.
In
Summary
This
thought provoking conference has attendees talking about the district and about
initiatives to grow economic development.
51. Tararua
Business Hub
The
utilisation of this facility (Conference/Seminar Room) continues to support
Economic Development in the District:
· Collaborative Training
The continued development of a
collaborative training project this month included a meeting to develop the
framework and model, as well as identify gaps in the district.
· PGG Wrightsons
Over the next two years,
Agriculture New Zealand will continue their training modules at the Tararua
Business Hub - which includes NCEA Level 4 Dairy.
· REAP Course
Reap has been utilising the
Conference/Seminar Room at the Tararua Business Hub for First Aid Training/
· Budget Services
business |
potential
52. Business Support:
· Continuing to assist a new business in Dannevirke with a branding
concept, tools for skill development and
marketing, including facilitating an article issued in the Manawatu Standard.
· Providing
support to an existing business in Norsewood.
· Tararua
Business Hub staff have been working with a local business that was considering
the closure of their business. We can report that our support has guided
this business to remain open.
· Marketing
assistance for an existing business, based outside Dannevirke – linked to
digital marketing, BCC and Vision Manawatu.
· Support
provided for a two new business ideas in Dannevirke.
· 
A success story for the Business Hub – helping the business
and promoting the business –
“Alister Ramsay has created Retro Radios, a new
Dannevirke business that installs bluetooth into old radios.
A
Dannevirke man has pressed play on the idea of turning a retro radio hobby into
a viable business.
Alister
Ramsay is giving old Tombstone, Mantle and Bakelite valve radios a facelift in
order to get them to join their 21st century wireless counterparts.
Ramsay
is installing bluetooth on the radios for his budding business Retro Radios,
which is part of the Tararua Business Hub initiative.
The
Hub was started by the Tararua District Council in a bid to attract and grow
small to medium-sized businesses in the region.
After
finding some old radios at a garage sale, Ramsay refurbished them but then
thought: "What more can I do with this?"
He
then decided to install them with modern technology to make the products more
attractive to younger crowds.
"They
think it's pretty cool to play music from."
Ramsay,
who finds the radios on Trade Me and at garage sales, said many of them have
bora, though this was "not the end of the world".
By
working contacts and building relationships with people from around the
country, he has managed to find a lot of sources for replacing broken parts.
This
was an important part of the business as it was sometimes hard to find the
parts because of their age, he said.
The
business hub had allowed him to turn what was initially a hobby into a small
business, he said.
"A
few people liked them. I thought 'maybe I should take this to the next
level'."
His
main retailer is Country Market, in Dannevirke, which has supported him since
he began.
He
has also begun selling his radios in Masterton and Napier, and also hopes to
find a retailer in Palmerston North. “
53. Training
Programme:
The
following programme of training will be held at the Tararua Business Hub:
· DMG –
help small businesses develop, manage and grow by providing lunchbox learning
workshops every month at our Business Hub. This will start on Tuesday 20 April, with an introduction to their
business and an insightful overview of the seven workshops that are available.
· IRD –
their first workshop ‘Introduction to Business’, which is
focused at those starting a new business, is being held on Wednesday 29 April
· Bio Commerce Centre – their programme
will start with an evening workshop on 30 April, introducing what they do,
teaching lean methodologies and covering a suggested business model.
54. Innovate
2015
This
project is now fully underway – with closing date for entries 13
May. We have delivered brochures in Dannevirke and we expect the Innovate
‘promotion gorillas’ to arrive in town next week. We have
erected signage to promote this also.
We
have sent the flyers to Service Centres and Libraries throughout the
district. There has been extensive advertising on the radio to raise
awareness.
The
Economic Development & Communications Manager has been invited to the
Start-up Weekend as a mentor for the project. This kicks off on Friday 22
May, and runs over the weekend.
55. Complimentary
Web-based Community Demographic Profiles
We
have an additional source of information relating to community demographic
profiles and statistics. This does not offer comprehensive reports like
‘Profile id’ – however it is a handy and free resource.
Infometrics
are pleased to announce that our community profiles are now complimentary.
These profiles are available for every district in New Zealand
A
profile of our district can be found here
http://community.infometrics.co.nz/Tararua+District
The
community profiles are a tool for visualising demographic data that is freely
available in the Census.
The
community profiles provide a detailed description of your region’s
demographics in an interactive web-based framework. They can help public organisations
identify community needs, develop long-term strategic plans, and allocate
financial resources to where they are needed most. Businesses can also
use the profiles to help guide decision making processes.
56. GO!
Project: Tararua Feijoa Growers Field Day Report - April 2015
The
Tararua Feijoa Grower-Led Group met this month at Oringi Business Park to view
the blast freezer, cool store, blast chiller and discuss the merits of this
facility, which could be useful in the future.
Oringi
has an export license and ship exports to Asia through Wellington and to North
America via Napier.
Following
this, there was a site visit to Gerry and Wendy Parker’s Feijoa
Orchard. Gerry has an impressively planned orchard and a wide range of
varieties of feijoa.
This
was followed by a visit to Food HQ in Palmerston North hosted by Julian Heyes,
Professor of Postharvest Technology, Massey University. Massey is now
well placed to support the grower group from Tararua and have a new Singaporean
student keen to extend her qualifications and work on feijoa.
Massey
is also keen to look at pre-production issues with feijoa, such as planting and
pruning systems, canopy management and ripeness indicators. It also has a
keen interest in robotics such as automated picking of fruit.
Marketing
57. AIA
Marae DIY – Makirikiri Marae
We
provided community support and sponsorship to the Makirikiri Marae in the weeks
leading up to ‘AIA Marae DIY’. We were invited to attend the
powhiri on 16 April 2015, and – having never had any sort of billboard
for the show in all the years they have been on-air – the film crew made
special mention of the community signboard on Stanley Street that Council had
designed and sponsored.
Communication
58. Long
Term Plan Road Trip – Taking it to the Streets
The
Road Trip on 15 April was successful and we enjoyed effective engagement and
consultation with our wider community.
Our
suggestion from a communication prospective is that this form of consultation
has a far wider reaching effect than previous methods like visiting district
halls.
59. Southern Hawke’s Bay Federation of
Women’s Institute
The
Economic Development Manger was invited as a keynote speaker at their
conference to talk about the Tararua District Council’s economic
initiatives and the Tararua Business Hub.
60. Civil Defence
The
CDEM Manawatu-Wanganui group uses an alternating roster for the management of
the group’s Facebook page. Throughout the month of April 2015 (and
again in December 2015), Tararua District Council is responsible for monitoring
and administrating the CDEM Manawatu-Wanganui Facebook page. This
involves keeping the page active with interactive and educational posts
relating to CDEM.
Tararua i-SITE
61. Welcome Packs
There
were 14 packs sent out during March - five were sent out of the district.
62. Woodville
Lions Track and Tunnel Walk
The
i-SITE is assisting again with this event. The walk will be held on 3 May
2015. A booking fee of $2 per ticket will cover administration costs.
63. Ticketing Sales
Ticketing
sales for coach, rail, ferry, accommodation and other miscellaneous
bookings/tickets increased by 24% for the year ending February 2015, compared
to the same period ending February 2014. This may be due to the increased
accommodation bookings with the new system Bookit, as well as increased sales
through the Dannevirke and Pahiatua Information Centres.
64. Training
The
i-SITE Manager has achieved the Certificate in Retail Level 2. Linda
Hirst has achieved the Essential First Aid Certificate.
65. 20-year
Celebration
The
i-SITE Manager was delighted to be given a morning tea and vouchers to
celebrate 20 years of service to the Tararua District Council.
66. Facebook
‘Likes’
67. Tararua
Information Centres Statistics
67.1 Foot Traffic - 2014/2015 and March 2015
|
|
March 2015
|
March 2014
|
|
Local
|
1,525
|
1,540
|
|
NZ
|
1,181
|
1,116
|
|
Overseas
|
564
|
721
|
Regulatory
68. Alcohol
Licensing
The
Alcohol Regulatory Licensing Authority has ratified the negotiated suspensions
for those premises that failed the Controlled Purchase Operation (CPO) in
December.
Dannevirke
New World 4 day suspension from
7:00am on Tuesday 7 April 2015,
Post
Office Hotel 24
hrs suspension from 8:00am Friday 10 April 2015,
Merrylees Hote 24
hrs suspension from 8:00am on Friday 27 March 2015,
Woodville Hotel 24
hrs suspension from 8:00am on Friday 10 April 2015.
Those
managers that physically sold alcohol received six week suspensions, and those
who were duty manager but not the sellers received four week suspensions.
The
three bar staff that sold alcohol and could not be put before the authority are
currently going through the courts and my understanding is that they are all
getting diversion.
A
media release will go out regarding the processing period for Special Licence
applications, as we are receiving a lot of last minute applications and upset
applicants when the licence is not issued due to the reporting times imposed on
us by the Act and/or where there is extra information requested by the other
agencies. The major delays to applications are buildings that require a
current Fire Evacuation Scheme and/or Building Warrant of Fitness but are
lacking these. It is the building owner’s responsibility to make
sure that these are up to date. Information on the Special Licence
application directs the applicant’s attention to this.
69. Animal
Control
70. Building
During the month of March 2015 the
Tararua District Council issued 33 building consents all of which were issued
within our 20 day timeframe.
The largest of these was to the value of
$1,350,000, which was for a bridge realignment and one was for a new dwelling
in Eketahuna to the value of $700,000.
We also issued 19 Code Compliance
Certificates.
We are receiving a lot of applications
for new fires and it is good that people are getting these in early. We
try our best to process these as quickly as we can but would like the public to
know that the earlier they can possibly get their application in the better.
A
consent must be obtained before a person installs a new fireplace or they may
not be covered by insurance.
71. General
Inspection
Poplar Reserve
has been a target for illegal dumping again. Information gathered on site
ended in an invoice and infringement. There were fourteen incidents of
illegal dumping, two of which were rotten possums at Coppermine Creek.
Two abandoned
vehicles around Dannevirke were both removed by their owners.
Three cases of
urban fire risk. Owners of the properties have been sent letters.
We had four
complaints about stock crossings. Letters have been sent reminding people
of their obligations and the need for safety and cleaning the roads.
There were two
complaints about offensive odours from people burning rubbish in their back
yards. Residents were advised of disposal options in their area.
Seven residents
have received letters regarding overhanging vegetation requesting them to cut
branches back.
72. Health
Food
· 17 High Risk inspections
· 4 Food Control Plan audits
· 3 Mobile Food vendor enquiries
· 1 Food illness complaint
· 2 New food business enquiries
Other
· 4 Hairdresser inspections
· 1 offensive trade inspection
The
Manawatu/Wanganui Environmental Health Cluster signed a Memorandum of Agreement
regarding mobile food businesses in the area. The idea behind this is to
create consistency across the district for the basic requirements of operators.
The
memorandum also agrees that the mobile vendor will only be required to be
registered with the home Territorial Authority (TA) and not with each
individual council across the district. This will benefit the mobile
vendors in the Tararua who have been previously registered with numerous
councils. The TA the vendor is visiting may impose a fee for regular
trading to be consistent with local bylaws.
Emergency Management
Rural Fire
73. Fire
Season
Fire danger at LOW. All Rural Fire
equipment has received post fire season maintenance.
Incident
Reports
|
NRFA Classification Type
|
Jul
|
Aug
|
Sep
|
Oct
|
Nov
|
Dec
|
Jan
|
Feb
|
Mar
|
Apr
|
May
|
Jun
|
Total
|
|
Power
Lines
|
0
|
0
|
0
|
0
|
1
|
0
|
0
|
1
|
0
|
0
|
|
|
2
|
|
Vehicle
- Car, Truck etc.
|
1
|
0
|
3
|
1
|
1
|
1
|
1
|
0
|
0
|
0
|
|
|
8
|
|
Farm/Forest
Machinery
|
0
|
0
|
0
|
1
|
0
|
0
|
0
|
0
|
0
|
0
|
|
|
1
|
|
Camp
fires/bonfires/rubbish fires
|
1
|
0
|
0
|
0
|
0
|
0
|
1
|
1
|
1
|
2
|
|
|
6
|
|
Smokers
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
|
|
0
|
|
Land
clearing escaped - Open Fire Season
|
0
|
0
|
1
|
2
|
4
|
1
|
1
|
4
|
3
|
0
|
|
|
16
|
|
Land
clearing escaped - Restricted/ Prohibited Fire Season (no Fire Permit)
|
0
|
0
|
0
|
0
|
0
|
0
|
2
|
1
|
0
|
0
|
|
|
3
|
|
Structural
- House/Shed
|
3
|
1
|
1
|
1
|
1
|
0
|
1
|
2
|
0
|
1
|
|
|
11
|
|
Pyrotechnics
Fireworks
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
|
|
0
|
|
False
Alarm
|
0
|
0
|
0
|
2
|
0
|
2
|
4
|
4
|
4
|
0
|
|
|
16
|
|
Medical
Assist
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
1
|
|
|
1
|
|
Motor
Vehicle Accident
|
1
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
|
|
1
|
|
Miscellaneous
|
1
|
0
|
0
|
1
|
0
|
0
|
0
|
0
|
0
|
1
|
|
|
3
|
|
Total
|
7
|
1
|
5
|
8
|
7
|
4
|
10
|
13
|
8
|
5
|
|
|
68
|
74. Meetings
Paddy attended the NZFS/NRFA Incident Ground Communications
regional meeting at Palmerston North Fire Station. The meeting discussed
incident ground compatibility issues between NZFS and Rural Fire post the NZFS
decision to change from VHF to UHF hand held radios. Rural Fire and CD
will remain VHF.
75. Equipment
The PRFO
replacement vehicle has been fitted out with radios, lights and sirens and is
now ready for use. The old vehicle will be sign written and sent to
Tiraumea for use by the Tiraumea Volunteer Rural Fire Force.
New Fire
Season/Danger (half grapefruit) signs have been installed at Pongaroa and Mt
Bruce.
New automated roller doors have been installed in the
Dannevirke Rural Fire Depot shed and the building has been painted.
Civil Defence
76. Incidents
Nil
77. Meetings
Ray
Cannon and Paddy attended a Lifelines Action Group meeting in Palmerston North
on 27 March 2015.
78. Civil
Defence Plans/Standard Operating Procedures/Manuals
Ongoing
work on the District CDEM Welfare Manual and the Pahiatua Community Civil
Defence Response Group Plan.
79. Seminars/Workshops/Courses/Forums/Training
Paddy
gave a CD presentation to the Dannevirke Lions Club on 24 March 2015.
They have decided as a club to become CD Volunteers and will be trained up to
assist in the Dannevirke Welfare Centres.
Paddy
gave a CD presentation to the Tararua St John Ambulance team in Pahiatua on 26
March 2015.
Paddy
attended a Group training day on 26 March 2015 which featured the new look
Emergency Management Information System. The system has been simplified
and is easier to use. Training for Tararua users will begin in May 2015.
80. New Dannevirke Welfare Centre
The management
team at the Hub have agreed for the building to be used as a CD Welfare Centre
for Central Dannevirke. Next step is to train volunteers to run the
site. Note that this is the Hub in Gordon Street and not the Business Hub
in Denmark Street.
81. New CD
Controller for Tararua
Chris Edsall
from the Alliance has been approved by the Manawatu-Wanganui Group as an
Alternative Controller. Chris will commence cohort training for this role
this year.
82. Communications
Still working with
Downer to complete our new radio communication network. Currently
awaiting sign off for the Mt Butters repeater site. Have signed off the
site for Ahiweka and awaiting frequency approval from MCDEM. The repeater
at Te Awaputahi will remain as is.
Library
83. General
An error by staff in the process of
deleting books from the library management system triggered the need to perform
a stocktake of the library collections. The last stocktake completed was
in 2011, so a stocktake was required at this time. During March, all
branches scanned all items through the system. This had to be done
manually at all branches until IT were able to get one laptop working to
assist. Most branches physically moved books to the front desk to process
them.
At the end of the stocktake, 410 items
were found to be missing. (.009% of the total collection). There is
no way to identify which of these had potentially been stolen and which had not
been correctly deleted from the system originally. Over the four years
since the last stocktake, approximately one hundred items per year were
unaccounted for.
These items have now been identified as
missing, and over the next six months library staff will continue to look for
theme. At the end of this period, they will be fully deleted from the
system.
Alterations have been made to the front desk area at Woodville.
A second (temporary) counter has been installed and the furniture behind the
counter area downsized. It is hoped this will alleviate some of the
problems staff have had to cope with over the past eighteen months.
84. Children’s Services
Planning and promotion of the School
Holiday craft sessions took place during March. Craft sessions were run
at each branch during the Term One holidays.
The end of the month saw the completion
of the first term of the Little Ears preschool programme at Dannevirke, Pahiatua
and Woodville branches. Residents at Woodville have supported this
programme very well with an average of fifteen children attending each session
during Term One. The uptake at Pahiatua has been slower and the staff
there are continuing to promote the programme to their customers. At
Dannevirke, the programme continues to be successful with an average of
eighteen children attending each session.
Pahiatua Library
has moved around the Young Adult, Magazine and Reference collections to
encourage more use of the teen books. These are now located by the APNK
computers where the teens gather.
85. Statistics
as at 31 March 2015
Customer
Services
86. CRM Requests – March 2015
Sport and Recreation
87. General
· Staff visited Weber School to discuss the implementation of the SportStart
physical literacy programme within the school. The Principal agreed
to continue the implementation throughout 2015.
· SportStart Modelling Sessions organised
and delivered with two teachers and their respective classes on two separate
occasions at Norsewood and Districts School. Follow up teacher
modelling and teacher observation sessions with both teachers will be organised
to occur in Term 2.
· Staff attended the Woodville District Football in Schools 2015 Fun
Football Festival at Hockey Park in Woodville. This was a KiwiSport project
with five weeks of in-school football in 3 schools: Woodville,
Papatawa, and Kumeroa-Hopelands involving over 180 students. Woodville
Football Club distributed registration information to all participants to
encourage continued participation in the sport through the winter season.
· The Tararua Social 7’s rugby competition has been
postponed due to feedback from stakeholders around the timing of the
event. There is a survey going out asking stakeholders when they think
would be best to run the event.
· The Secondary School Sports Advisor supported the Manawatu Inter
Secondary School Triathlon Championships held Sunday 1 March.
Two students from Dannevirke High School and two from Tararua College were
involved in the event.
· The Manawatu Inter-Secondary School Athletics (MISSA) was
held at the Palmerston North Community Athletics track at Massey on 21 March.
The event was hosted by Palmerston North Boys High School with assistance from
Sport Manawatu. A total of 441 students were involved, with 20 students
from the Tararua district.
· Principals
from Tararua College and Dannevirke High School attended the Secondary
Schools Principals Group Meeting on 31 March at Sport Manawatu. Key
topics included: Girls Football; the Census summary for the
region (which shows participation currently sitting at 53% in the Sport
Manawatu Region); the use of Data Management software for recording
sports participation; the value of the new Sport New Zealand Secondary
School Sports planning tool.
· Tararua Go
by Bike Day, held on 25 February, was a great
success with 404 students from seven schools and four Early Childcare Centres
taking part.
Winners of the four categories included:
- Large school category
winners: Huia Range School received a $250.00 Hart Sport voucher
- Small school category
winners: Country Kids ECE received a $150.00 Hart Sport voucher.
- Pimp my Ride category
winner: Raynor Hokianga from Busy Bees ECC received a $50.00 Rebel Sport
voucher.
- Pimp my Ride category winner: Bridget Chadwich from St
Joseph’s School received a $50.00 Rebel Sport voucher.
· Sport Manawatu staff, including the Tararua Recreation Advisor and
Active Transport Coordinator alongside the Tararua Police Education Officer
delivered a series of cycle safety lessons to 100 Year 6-8 Huia Range
School students and 30 Year 5-8 Papatawa School students.
· Huia Range School teachers of the new entrant to year 4 students
received their second round of SportStart professional development.
118 students that took part showed noticeable improvements in skills within a
short period.
· Sport Manawatu staff delivered a Target Games topic presentation
to teachers at St Joseph’s School, enabling them to commence their
lessons before end of term one.
· The Māori Community Sport Advisor and Tararua Recreation
Advisor facilitated the Whanau Tri training sessions at the Wai Splash
Aquatic Centre every Wednesday afternoon. There was an average of 13
participants each week.
88. Upcoming Events (that we deliver or
directly impact on)
· SportStart programme delivery at
Norsewood and Districts School, St Joseph’s School, Weber School, and
Huia Range School.
· Grassroots Coaching Course at Tararua College.
· Sports Coordinators Meeting at Sport
Manawatu, 23 April.
· A Sport NZ Club WoF will be undertaken with Bush Rugby
Club.
· Following on from our Whanau Tri collaboration with local Iwi
the Tararua Recreation Advisor will support Rangitane o Tamaki nui a Rua staff
with the Rangitane Tryathlon event on Saturday 18 April.
89. KiwiSport Regional Partnership Fund
· The public consultation process has started to
review our KiwiSport processes and develop an investment plan for the
next three-year period that begins July 2015.
· A Fast Fund application was approved for the Dannevirke
Netball Centre. The money will go towards the club rolling out the latest Junior
Netball programme that has been produced by Netball NZ.
90. Recommendation
That
the report from the Chief Executive dated 22 April 2015 concerning an update on
key projects and items of interest to the Council (as circulated) be received.
