Eketahuna Community Board

Minutes of a meeting of the Eketahuna Community Board held in the Eketahuna War Memorial Hall, corner of Jones Street and State Highway 2, Eketahuna on Friday 5 December 2014 commencing at 10.00 am.

1. Present

Board Members C C Death (Chairperson), T J Hull (Deputy Chairperson), D F Eagle, S E Shannon and Cr W H Davidson (Council appointed Community Board member).

In Attendance

Mr R Ellis - His Worship the Mayor (until item 8.8)

Cr T H Collis - South Ward District Councillor

Mr R Taylor - Governance Manager

Mrs K Dever-Tod - Manager Assets Group (until item 8.8)

Mr C Edsall - Tararua Alliance Manager (until item 8.8)

2. Apologies

2.1

Nil

3. Personal Matters

3.1

The Board notes and acknowledges the following:

· The success of Biddy Fraser-Davies as a Super Gold Award winner at the 2014 World Cheese Awards in London.

· The significant contribution of Ryan and Lisa Seator to the arrangements of the Eketahuna Christmas Parade.

· The initiative of Pauline and Robin Wilson in organising a military display in association with the Wellington Rifles to coincide and complement the Eketahuna Christmas Parade.

· The recognition received by Debbie Paterson through being named in the 2014 St John Honours List as a Member of the Order of St John.

· The time willingly given by Ann Marie Bengston to support fundraising for Radio Eketahuna through the sale of tickets in its lotto numbers raffle draw.

· The efforts of Denise Clifton in staging the annual medieval group event held at the Eketahuna Camping Ground.

· The achievement of Matty Hull on his selection as an entrant to the world building competition.

3.2

A card was tabled from Maureen Te Wake thanking the Board for the flowers that she received on the occasion of her birthday.

4. Notification of Items Not on the Agenda

4.1

Nil

5. Confirmation of Minutes

5.1	*That the minutes of the Eketahuna Community Board meeting held on 7 November 2014 (as circulated) be confirmed as a true and accurate record of the meeting.* Shannon/Eagle Carried

6. Matters Arising from the Minutes

6.1	Kerbside Berm Mowing (Item 10.3)
6.1.1	The Governance Manager outlined the situation that has occurred through the change of the Council’s contractors, with areas previously mowed (although not included in their contract) being done.
6.1.2	That matter has been discussed by the Council, and its intention is to maintain the mowing of the key areas to the entrance points in the district and keep the situation under review.
6.1.3	Concern was expressed that in Eketahuna there are empty sections without buildings, and in such areas where the grass is not mowed it will consequently become untidy and overgrown.
6.1.4	The Manager Assets Group emphasised that the Council would need to consider if there is any justification for ratepayers to fund the cost of mowing those areas that are the responsibility of property owners to maintain.
6.1.5	The Board requested a copy of the mowing schedule for Eketahuna, and it noted that the locations of High Street and the vicinity of the rugby grounds should be included within the expected level of service to undertake this work.
6.2	Sir Murray Halberg Memorabilia (Item 6.2)
6.2.1	The outcome of the Sir Murray Halberg memorabilia auction has not been advised regarding the Board’s bid to purchase the New Zealand singlet and photo offered for sale.
6.3	Hurricanes and Crusaders Pre-season Rugby Match in Eketahuna (Item 6.1)
6.3.1	The Mayor agreed to follow up with the organisers of this event to ensure that the necessary arrangements are made in respect of their intentions to provide for rubbish disposal, toilets and traffic management on the day of the rugby match.
6.3.2	This includes liaising with the appropriate Council staff concerning any additional services that may be required in relation to this matter.

Tararua District Council Report

7.1

That the report of the Tararua District Council meeting held on 26 November 2014 (as circulated) be received.

Davidson/Eagle Carried

8.	Eketahuna Town Centre Upgrade (Brought forward on the agenda)
8.1	The outcome of the community consultation undertaken by the Board through its survey seeking ideas into developing the concepts for the town centre upgrade was tabled.
8.2	There were 34 surveys returned along with a further two written submissions received. A meeting was also held with the Eketahuna Our Town Committee.
8.3	Through this consultation it provides an indication of the community’s vision for this project, and a summary setting out those details is attached to the minutes of this meeting as a record to note that information.
8.4	The Manager Assets Group and the Tararua Alliance Manager will consider the directions identified through the community survey, and provide their feedback to the Board early next year.
8.5	As part of this process they will engage with the New Zealand Transport Agency to consider their perspective in relation to the state highway, including undertaking a site safety inspection.
8.6	Once these discussions have been completed some preliminary concept plans shall be prepared for the Board’s consideration, and presented by March next year.
8.7	The timing of the project may need to be reviewed, with the final design plan stage to determine the scope of the project being confirmed one year in advance of the work commencing.
8.8	The Mayor thanked the Board for their work in progressing the development of the project plan through consultation with the community, and he apologised for departing from the meeting at 11.55 am to attend another commitment.

9. Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities

9.1	Tararua Hauora Services Trust
9.1.1	Board Member Eagle reported that the Tararua Hauora Services Trust is considering and identifying its role in respect of issues relating to the integration of the district’s health services.
9.2	Tararua Youth Offending Team
9.2.1	Board Member Eagle reported that the Tararua Youth Offending Team is considering options to provide opportunities for youth through the positiveness of graffiti art.
9.3	St John Ambulance Area Committee
9.3.1	Board Member Eagle reported that the Eketahuna St John Ambulance Station has been assessed as an earthquake-prone building.
9.3.2	A local person has volunteered to support the Eketahuna St John Ambulance Service, and they are undertaking training to fulfil this role.
9.4	Eketahuna Swimming Pool Committee
9.4.1	Board Member Eagle reported that the main swimming pool has been filled and chlorinated and it is ready to use.
9.4.2	The small pool has had the walls painted but still needs the floor painted before it can be filled.
9.4.3	An event is planned on 20 January 2015 to mark the occasion of one year on from the Eketahuna earthquake.
9.5	Tararua District Road Safety Group
9.5.1	The Chairperson gave a verbal report on the recent meeting of the Tararua District Road Safety Group, and this included reference to the following matters: · A fatigue stop will be provided in the district on Wellington Anniversary Day, and the Chairperson is assisting with this road safety initiative. · Further to the above a heavy vehicles fatigue stop will also be provided in March next year. · The 80 kilometres speed restriction throughout the Manawatu Gorge has been removed, with the open road travelling speed of 100 kilometres now applicable. · 50 tonnes high productivity motor vehicles are required to travel over the Saddle Road as they are not permitted to use the Manawatu Gorge. · Orange mesh has been placed by the drop out on the state highway at the entrance to Eketahuna adjacent to the War Memorial Hall. · Surveys have been undertaken of drivers reactions when approaching intersections. · There has been an improvement in the statistics for the rate of drivers and passengers wearing seat belts.
9.6	Long Term Plan Consultation Meeting
9.6.1	The Chairperson attended the Long Term Plan consultation meeting for businesses, organisations, iwi and other stakeholders held in the Hub at Dannevirke last month.
9.6.2	Once the material from this process is collated and the Council progresses the development of the Draft Long Term Plan further information will be presented to the Board in March next year.

10.	Correspondence
10.1	*That the correspondence as listed be received.* *(a) Kerry and Loreen Cunningham* *Re: Eketahuna Camping Ground October report* *(b) New Zealand Poppy Places Trust October 2014* *Re: The Places of Remembrance project* *(c) Eketahuna Our Town Committee 25 November 2014* *Re: Request for payment of Eketahuna Information Centre funding* Eagle/Hull Carried
10.2	Eketahuna Our Town Committee
10.2.1	The Chairperson and Cr Davidson abstained from the discussions and voting on the motion regarding this item of business.
10.2.2	*That the request from the Eketahuna Our Town Committee for the funding of costs incurred in relation to the Eketahuna Information Centre totalling $4,061.15 be approved.* Eagle/Hull Carried

11.	Steam Train Visit to Eketahuna
11.1	The steam train visit to Eketahuna held on 3 January 2015 will be promoted through the community newsletter.

12.

2015 Meetings Calendar

12.1

That the following be agreed as changes to the Board’s 2015 meetings schedule relating to those months.

· As a result of Waitangi Day the meeting in that month will be held on Thursday 5 February 2015.

· Due to Good Friday the meeting in that month will be held on Thursday 2 April 2015.

Death/Hull Carried

13.

Hurricanes and Crusaders Pre-season Rugby Match in Eketahuna Poster Competition

13.1

Board Member Hull will present to the successful entrants an acknowledgement to recognise the best posters celebrating the Hurricanes being in Eketahuna on Saturday 31 January 2015.

14. Chairman’s Remarks

14.1	Season’s Greetings
14.1.1	The Chairperson extended his best wishes for an enjoyable, healthy and safe Christmas and New Year.

15. Items not on the Agenda

15.1

Nil

There being no further business the Chairperson thanked those present for their attendance and contributions, and declared the meeting closed at 12.35 pm.

____________________________

Chairperson

Report

Date	:	22 January 2015
To	:	Mayor and Councillors Tararua District Council
From	:	Craig Lunn Planning Manager
Subject	:	Planning Matters Determined Under Delegated Authority
Item No	:	10.3

1. Resource Management

1.1 The Chief Executive has granted the following resource consents under delegated authority:

2. Subdivision Application

Pursuant to Sections 104, 104A and 104B of the Resource Management Act 1991, the following subdivision consents have been granted:

2.1

201.2014.29.1

R H Mudford, Sturdee Road, Woodville

Consent to subdivide Lots 5, 10, 12 & 15 DP 327 (CFR: HBB1/923) and Lot 11 DP 327 (CFR: HBF4/963) into four lots.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

· Granting consent will be consistent with the relevant objectives, policies, and area characteristics of the Operative Tararua District Plan and the relevant provisions of the Part II of the Resource Management Act 1991.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 26 September 2014, including the subdivision plan drawn by C G Bone – Land Surveyor dated “August 2014” and held on Council file 201-2014-29-1, except as required by the following conditions.

2. That Lot 3 hereon be held together with Lots 1, 3, 4 and 8 DP 327 (Residue Computer Freehold Register HBB1/923) in the same computer freehold register. See LINZ ref: 1251743

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

a. Pursuant to Section 357 of the Resource Management Act 1991, if you disagree with this decision or any of the conditions of consent, you may lodge an objection in writing to the Tararua District Council. The objection must be received within 15 working days of the receipt of this written decision.

b. Site-specific flood assessment may be required at the time of development, please contact Manawatu-Wanganui Regional Council for further information.

2.2

201.2014.32.1

W J Wallace & P M Family Trust, 836 Ridge Road North, Pahiatua

Consent to subdivide Lots 1 – 3 DP 2522 (CFR: WN256/67) into seven allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 7 November 2014 and amendments received on the 25 November 2014 including the subdivision plan drawn by Colin Fink – Land Surveyor dated “18/11/2014” job no “214132” and held on Council file 201-2014-32-1, except as required by the following conditions.

2. That proposed Lot 1 existing vehicle crossing be upgraded and sealed in accordance with standards within Section 5.3.3.2 (e), Appendix 12 of the Operative District Plan. Please see advice note b.

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

b. Regarding condition (2) – Please contact the Area Supervisor at Tararua Alliance (06 376 0200) for any queries regarding construction standards.

2.3

201.2014.33.1

H Brown, S & K Beech and M Usherwood, 128 Thompsons Road, Pahiatua

Consent to subdivide Section 19 Block I SD Makuri (CFR WN52/225) Part Section 20 Block I Makuri Survey District (CFR WN12C/1161), and Sections 12-13 Block II Makuri SD (CFR WN29A/238), into three allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 13 November 2014, including the subdivision plans drawn by Truebridge dated “ 23 October 2014” “Ref 3683 Scheme”, and held on Council file 201.2014.33.1, except as required by the following conditions.

2. That a Right of Way Easement marked “A” on the Subdivision Plan dated “ 23 October 2014” and “Ref 3683 Scheme” for the purposes of access of Lot 2 over Lot 1 be duly granted or reserved.

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.4

201.2014.34.1

J Cordell, 314 Umutaoroa Road, Dannevirke

Consent to subdivide Lot 1 DP 8660 (CFR HB142/265) and Part Section 11 Block XIV Norsewood SD (CFR HB143/203), into two allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 14 November 2014, including the subdivision plans drawn by C G Bone dated “October 2014”, and held on Council file 201.2014.34.1, except as required by the following conditions.

2. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

b. Lot 2 has been identified as a ‘HAIL’ site. Any future activities to be undertaken on Lot 2 should be in accordance with the Resource Management (National Environmental Standard for Assessing and Managing Contaminants in Soil to Protect Human Health) Regulations 2011. For any further information or questions please contact Planning Services at Tararua District Council (06) 374 4080.

2.5

201.2014.35.1

G Raleigh and Powerco Ltd, Route 52, Pongaroa

Consent to subdivide Lot 2 DP 89223 (CFR 568511), into two allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 17 November 2014, including the subdivision plans drawn by C G Bone dated “October 2014”, and held on Council file 201.2014.35.1, except as required by the following conditions.

2. That Lot 1 hereon and Lot 1 DP 89223 (CFR WN56C/886) be held in one computer freehold register. See LINZ Ref: 1260222

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

b. If an expansion to the adjoining property’s electricity substation is undertaken and electricity substation activities are proposed to be undertaken on Lot 1 or an alteration to the existing designation then a new resource consent is required. Please contact the Planning Department (06) 374 4080.

2.6

201.2014.36.1

Tararua District Council, 29 George Street, Dannevirke

Consent to subdivide Part Lot 1 DP 7936 (CFR HG144/41) into four lots

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The adverse effect of the proposed subdivision is considered to be less than minor; and

· Granting consent will be consistent with the relevant objectives, policies, and area characteristics of the Tararua District Plan and the relevant provisions of the Part II of the Resource Management Act 1991.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. The proposed subdivision shall proceed in accordance with the information and plans submitted with the application lodged on 18 November 2014, Slope Stability and Hazard Analysis Report by Wai Waste Environmental Consultants dated (October 2014) and the subdivision plan drawn by C. G Bone (dated August 2014). This information is entered into Council records as 201-2014-36-1.

2. Prior to requesting certification under Section 223 of the Resource Management Act 1991 the Survey Plan shall be prepared as to show Lot 3 to vest as Local Purpose Esplanade Reserve in the Tararua District Council.

3. Prior to requesting certification under Section 224 of the Resource Management Act 1991, a written statement and photograph as evidence be provided to Tararua District Council, PO Box 115 Dannevirke 4942 or planning@tararuadc.govt.nz Attention: Planning Manager, outlining that the shed located in the accessway of Lot 2, as shown in Subdivision Plan by C G Bone dated “August 2014”, has been removed, relocated or demolished.

4. Prior to requesting certification under Section 224 of the Resource Management Act 1991, a written statement be submitted to Tararua District Council, PO Box 115 Dannevirke 4942 or planning@tararuadc.govt.nz Attention: Planning Manager to confirm that the onsite wastewater soak pit on Lot 2, has been adequately decommissioned or is not present.

5. Lot 2 is subject to a building line restriction due to slope stability hazards. No building may be located within 12 metres from the top of the slope and the building restriction line shall be shown on the subdivision plan prior to lodgement of approval under Section 223 of the Resource Management Act 1991.

This condition shall be imposed by way of a consent notice registered against the title for Lot 2 of the subdivision of Part Lot 1 DP 7936. The consent notice shall be prepared by the Council at the cost of the consent holder.

6. The lapsing date for the purposes of Section 125 of the Resource Management Act 1991 shall be 5 years from the date of commencement.

Advice Note:

b. If development is to be undertaken or building consent sought on proposed Lot 2, the developer may be required to submit a geotechnical assessment report by a suitably qualified and experienced person to investigate the proposed building platform foundations and impact on slope stability. For further information please contact the Planning and/or Building Department 06 374 4080.

c. If any concentrated stormwater is to be generated on Lot 2 with future development, the developer may be required to distribute concentrated stormwater through a controlled network and soak pits may not be permitted. For further information please contact the Planning and/or Building Department 06 374 4080.

2.7

201.2014.37.1

G Kilkolly, 366-368 High Street, Dannevirke

Consent to subdivide Lot 1 DP 10043 (CFR: HB184/10), Part Lot 1 DP 9582 and Part Lot 1 DP 10177 (CFR: HBE4/1272) into two allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 20 November 2014, including the subdivision plans drawn by C G Bone dated “August 2014”, and held on Council file 201.2014.37.1, except as required by the following conditions.

2. That a Right of Way Easements marked “A” and “B” on the Subdivision Plan dated “August 2014” and for the purposes of access of Lots 1 and 2 be duly granted or reserved.

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.8

201.2014.38.1

A Arts, 104 Cowper Road, Dannevirke

Consent to subdivide Lot 1 DP 19631 (CFR: HBL3/1186), into two allotments.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by Council on 21 November 2014 including the subdivision plan drawn by C G Bone – Land Surveyor dated “November 2014” and held on Council file 201-2014-38-1, except as required by the following conditions.

2. That proposed Lot 2 existing vehicle crossing located approximately 420 metres southeast of the Tipapakuku and Cowper Roads intersection be upgraded and sealed in accordance with standards within Section 5.3.3.2(e), Appendix 12 of the Operative District Plan. Please see advice note b.

3. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

b. Regarding condition (2) – Please contact the Area Supervisor at Tararua Alliance (06 376 0200) for any queries regarding construction standards.

2.9

201.2014.39.1

L Creel, 11 Atkinson Street, Woodville

Consent to subdivide Lot 12 DP 20352 (CFR: HBM1/738) into two lots.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

· The adverse effect of the proposed subdivision is considered to be less than minor; and

· Granting consent will be consistent with the relevant objectives and policies and area characteristics of the Proposed Tararua District Plan and the relevant provisions of the Part II of the Resource Management Act 1991.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. The proposed subdivision shall proceed in accordance with the information and plans submitted with the application lodged on 25 November 2014, and dated on the 1 December 2014 and in particular the subdivision plan prepared by William Louden Riordan (Ref: 3685 scheme) and dated 15 October 2014. This information is entered into Council records as 201-2014-39-1.

2. No hedges, trees, signs, screens, fences, walls or other obstructions shall exceed 1 metre above ground level within 6 metres of the corner of Atkinson Street and Grey Street, Woodville. This condition is in order to ensure required sight distances are provided and maintained.

This condition shall be imposed by way of consent notice under Section 221 of the Resource Management Act 1991, registered against proposed Lot 1 of subdivision of Lot 12 DP 20352. The consent notice shall be prepared by Council at the cost of the consent holder.

3. Prior to requesting a Section 224 certificate, a vehicle crossing to proposed Lots 1 and 2 be formed in accordance with Environmental Standard 5.3.3 and Appendix 11 of the Tararua District Plan. Please refer to advice note b.

4. Prior to requesting a Section 224 certificate, a written statement outlining that the vehicle crossing has been formed in accordance with Environmental Standard 5.3.3 and Appendix 11 of the Tararua District Plan shall be provided to the Planning Manager.

5. The lapsing date for the purposes of Section 125 of the Resource Management Act 1991 shall be 5 years from the date of commencement.

Advice Note:

b. In regards to Condition (3), an application to upgrade the existing vehicle crossing of Lot 1 and a new crossing for Lot 2 will be required. Please contact, Tararua Alliance, Area Supervisor (06 376 0200), if you require further information.

3. Subdivision Plans Approval

Pursuant to Section 223 of the Resource Management Act 1991, having previously obtained subdivision consent, the following plans of subdivision have been approved:

3.1	201.2009.1540.1	N & S Hull, Mangahao Road, Pahiatua
3.2	201.2014.29.1	R Mudford, Sturdee Road, Woodville

4. Outline Plan Approval

Pursuant to Section 176 of the Resource Management Act 1991, the following outline plans for works within designations have been accepted:

4.1

209.2014.31.1

Powerco Ltd, Mangamutu Road, Pahiatua

5. Recommendation

5.1 That the report from the Planning Manager dated 22 January 2015 concerning Planning Matters Determined Under Delegated Authority (as circulated) be received and the contents are noted.

Attachments

Nil.

Report

Date	:	22 January 2015
To	:	Mayor and Councillors Tararua District Council
From	:	Blair King Chief Executive
Subject	:	Staff Report for Council Meeting - 28 January 2015
Item No	:	10.6

1. Reason for the Report

This report is to update Councillors on key projects and items of interest for the period from 3 December 2014 to 20 January 2015.

Key Points

2. Long Term Plan Consultation

A delegation of business owners from along High Street in Dannevirke met in January with staff from the Business Hub, Manager Strategy and District Development, and myself. Their concerns were how to influence the long-term direction Council should take, to encourage district economic development, and sustainable businesses.

One of the takeaway suggestions is that they would prefer to have a regular meeting with Councillors and senior staff, to improve communication, as opposed to “meetings in halls”. Overall, the meeting was very useful in improving understanding of how the Hub is assisting economic development and spending by visitors. It would be very useful once we have the draft plan, to visit individual businesses along the primary routes through our townships, to help them have their input.

One of the changes we have introduced for this Long Term Planning cycle is standalone “mini business cases”. These business cases are to ensure higher profile projects, which are independent of predicted cost, have a summary of why they are proposed, what Council sees as the most likely solution, and potential impacts. Examples of these will be discussed with Councillors at the workshops on 27 and 28 January 2015, to determine their potential use when we enter the consultation phase.

3. Water Restrictions

Extended dry spells have significantly reduced river flows where our stream intakes are located, whilst demand on the piped water network has remained high.

In line with Council’s demand management strategy, water restrictions were imposed.

Dannevirke was the last affected, due to the level of the impounded supply, and ability to meet the high production levels of the Alliance processing plant. However, a leak in the main between No 1 Impounded Supply, and No 2 Reservoir, along with a failure of a key valve, meant the No 2 reservoir emptied on 15 and 16 January. Whilst residents were extremely good at cutting their usage, we only refilled No 2 to 16% by Monday, whilst complying with river take restrictions and drawing off the impounded supply. During Monday, parts of Dannevirke urban area lost water, so after discussions with Horizons, we used Emergency Works to exceed the allowable river take.

Within 24 hours, the additional take from the river had replenished No 2 Resevoir, and we have cut the intake to align with consent levels. We will remain on hosing bans whilst we stabilise usage by the Alliance works and urban area, with that from the impounded supply.

Our appreciation is noted to the media for assisting in getting the message for water conservation out over the public holiday weekend, along with regular updates to Council’s Facebook page.

We are looking at what valving changes and additional flow meters we can add to reduce the risk of this dramatic drop in the level of No 2 reservoir.

4. TV Interview on Impact of the Eketahuna Earthquake - One year On

The Mayor was interviewed on the community impacts of the earthquake, our successful prompt settlement of an insurance claim on the wastewater network, rebuilding of roads and swimming pool. The highlight was how Council’s purchase of the CCTV system for the piped networks meant we had tangible and relevant evidence for our insurance agents. Compared to the stress being experienced in having claims accepted in other urban areas, as mentioned in the Finance section below, we gained approval to renew major sections. This will have a positive impact on the renewals programme forecast as part of the wastewater Asset Management Plan.

5. Ministry of Civil Defence and Emergency Management Interviews

As part of a national assessment of capabilities that followed external reviews of the Christchurch Earthquake, relevant staff and the Mayor are being interviewed on 22 January. The results of these interviews will influence future training and resource needs, which our Council will be expected to meet. Given the previous investment in this activity, we expect any future needs should be capable of being met within the forecast budgets already considered by Council.

6. Sealing of Documents

The Mayor and the Chief Executive signed on behalf of the Council under its Common Seal the following documents:

· Agreement to Operate the Woodville Swimming Pool – Woodville Pool Support and Development Group

· Memorandum of lease for the Dannevirke Thyra Street Depot – Higgins

7. Human Resources

7.1 Dave Robinson resigned from Council as of 19 December 2014. Dave had been with us for over 12 years and had been an integral part of the Engineering Services before being selected for posting as part of the Tararua Alliance. Dave demonstrated a high commitment to service, and will be greatly missed.

7.2 Recruitment for the vacant Animal Control Officers position has recently been completed with an offer of employment pending.

7.3 A position of Records & Information Assistant has been advertised and closes on 26 January 2015.

7.4 After 15 years service, Maree Taylor has resigned from her role of Community Assets Contract Supervisor as of 27 January 2015. We will be assessing how best to deliver these functions prior to advertising for a replacement role.

Activity Reports

Alliance – Contract CT32-14 Management Report

8. Executive Summary

The Alliance is now in full swing with the main focus being the completion of the physical works for the 2014/2015 financial year. There is a huge amount of work to get through before the end of the financial year and this will be challenging. This is the last year of the three year block funding allocation for all budgets so there is real pressure on to maximise budgets before the end of June 2015.

We are now seeing some real collaboration both within the Alliance team and with the other TDC departments. Several projects in the New Year will see the team working closer together and starting to deliver tangible results. The staff within the Alliance are progressing well in transitioning to their new roles and, as we continue to build upon the culture, we have several workshops planned in February 2015 to help cement this culture.

December has been a very busy month in regards to planning and resourcing the physical works. The Alliance has boosted its physical works resources in terms of plant and additional resources. Local subcontractors and pavement stabilising, rehabilitation and sealing crews have been brought in from surrounding areas to assist the Alliance with the increased workload.

Several projects including the Vogel St stormwater and watermain renewal and the Saddle Road are putting pressure on the planning and design team and there are some real challenges ahead for the team to deliver on the Asset Management Plan and Long Term Plan deadlines.

As reported in November the Alliance suffered its first Lost Time Injury last year with the accident involving a staff member in a vehicle crash on the unsealed network. That staff member has now returned home to Tararua and is continuing his return to work rehabilitation.

The immediate priority is programming and completion of the reseals and rehabilitation projects for the 2014/2015 financial year. Work will also begin in January on the network drive-over to determine the priorities for the 2015/2016 financial year.

On 19 December the Radio transmitter (RT) repeater in the northern area at Ahiweka went live. This was tested and communication was held from Palmerston North back to Dannevirke. In January, it is hoped to have all party agreements signed for the Mt Butters site to enable the repeater to be installed. The roll out of the actual RT units has been completed and as new or replacement vehicles are brought into the Alliance, the radios will be changed over.

Tenders have been received by Scanpower for the fit out of the Oringi office and yard and will be confirmed by the end of January. Construction is likely to take approximately three months so the Alliance is hoping to be fully housed at the Oringi site in May/June 2015.

Planning

The complete network drive-over has commenced to determine priorities for the 2015/2016 roading programme.

9. 2014/2015 Reseals

The 2014/2015 reseal sites have been confirmed, validated and seal designs have been completed. Due to the coarse texture of this year’s reseal programme, there is a high number of roads that require grade 5 and grade 6 texturizing seal coats to try and reduce the high bitumen application rate required. The results of the high speed data capture machine known as Hawkeye, show that very high bitumen application rates would be required if we were to undertake traditional grade robust seal coats. High bitumen application rates significantly increase the net cost per square metre, and can lead to premature seal failure known as “flushing”.

The Alliance has opted to undertake texturizing seal coats where required to improve the sealed surface texture and reduce bitumen application rates for future resealing. Work is now fully underway on stockpiling sealing chip throughout the district.

10. 2014/2015 Pavement Rehabilitation

The pavement designs and schedules have been completed for the initial 3.3km of pavement rehabilitations for 2014/2015 and work is now underway on pavement testing and pavement designs for the remainder of the 2014/2015 rehabilitation sites. These will be completed as the budget allows:

10.1 2014/15 Confirmed Northern Pavement Rehabilitation Sites (Group 1)

Road	RP	Treatment
Umutaoroa Rd	518 – 1956	Overlay
Umutaoroa Rd	3608 – 4071	Stabilising
Totaramahonga Rd	29 – 338	Stabilising
Ruahine St	544 – 872	Stabilising
Norsewood – Ormondville Rd	5030 – 5138	TBC

10.2 2014/15 Confirmed Southern Pavement Rehabilitation Sites (Group 1)

Road	RP	Treatment
Kohinui Rd	4230 – 4397	Stabilising
Kohinui Rd	4414 - 4476	Stabilising
Kohinui Rd	6199 – 6357	Overlay
Mangaone Valley Rd	10600 - 11070	Stabilising

Additional sites for proposed rehabilitations include Valley Road and Route 52.

Pavement testing has commenced on group 2 of pavement rehabilitation sites. These photos demonstrate existing pavement depths in different areas of the district. The pavement depth on Valley Rd (70mm) varies considerably to Route 52 – 109 (+500mm)

Valley Rd at CH 2500m

Existing pavement depths and the strength of the subgrade will determine the treatment selection, e.g. an overlay vs. stabilising. For this section the aggregate samples will be sent away and tested with various lime or cement additives to determine appropriate treatment.

Route 52 at CH 8252m

Route 52 at 8252m

The above picture shows the plasticity of the pavement which is an indication of a high percentage of clay material in the aggregate. This type of clay is undesirable due to its ability to absorb large amounts of moisture. In some cases this can be improved by stabilising with lime.

11. 2014/2015 Minor Safety Projects

Work on the minor safety sites is still being investigated and validated before work begins on the design, survey and scheduling processes. The following are some of the identified projects under investigation:

Beeches Culvert - Realignment Stg. 1	Minor geometric improvements	$ 5,000
Beeches Culvert - Realignment Stg. 2	Minor geometric improvements	$ 5,000
Jenkins Corner - Alignment upgrade	Minor geometric improvements	$ 5,000
Station Hill - Corner Realignment	Minor geometric improvements	$ 100,000
Rock/Makakahi Rd Intersection	Intersection improvements	$ 30,000
LED Street Light Upgrade Program	Lighting improvements	$ 300,000
AWPT related improvements	Sightline improvements	$ 50,000
Various Site Benching - Earthworks	Sightline improvements	$ 35,000
Te Uri Ormondville Rd – Earthworks	Sightline improvements	TBC
Rakaiatai Road – Bridge Replacement	Minor geometric improvements	TBC
Edgecombe Road – Bridge Replacement	Minor geometric improvements	TBC

12. Water and Drainage

Design and plans have been completed for the Vogel Street stormwater and watermain replacement to be undertaken in conjunction with the NZTA AWT being completed by Higgins. The Alliance will deliver physical works for the water and drainage component of the project. Work will commence on 26 January 2015 and is expected to take five weeks to complete.

Stormwater design has been completed for the Woodville Recycling Centre car-park and physical works is programmed to commence on 19 January 2015.

13. Data Collection and Asset Information Management

Work is well underway to complete identification of the major treatments for the 2015/16 year and is in the site validation phase with pre-reseal repair identification due to begin shortly thereafter. The February pavement programme will consist of the identified 2015/16 pre-reseal repairs and some reactive works as identified during routine inspections.

The asset team is continuing to focus on improving the RAMM asset update and dispatch claim processes to ensure all work is being captured and completed in a timely and accurate manner, while supporting a number of users that are new to the RAMM system. Minor projects, such as the addition of Council owned car parks into RAMM, are also continuing.

Delivery

14. General Maintenance

General maintenance activities have been continuing in December with potholes, edge marker posts, signs installations, bridge deck clearing, CRM response and general maintenance.

Maintenance metalling on both southern and northern roads as per program, water tabling and high lipping have been completed as per monthly drainage program.

Drainage work and high shoulder removal has been undertaken on Rock Road and Aohanga Road.

15. Sealed Pavement Maintenance

The bulk of the work completed for the month of December has been the 2014/2015 pre-reseal repairs in preparation for resealing. There have been additional resources from Tararua, Wanganui and Hawke’s Bay completing stabilising and digout repairs on the network to get this work completed prior to resealing. Pre-reseal pavement repair work completed includes Gaisford Rd, Henderson Rd, Hospital St, Jens Anderson Rd, Tamaki Rd, and Tipapakuku Rd,

Sealing chip is being stockpiled for this season’s resealing programme and sealing is expected to commence once the pre-reseal repairs are finished in February.

16. Unsealed Pavement Maintenance

Work has continued with grading and maintenance metalling crews throughout the district. Some of the roads completed in December include the following:

Knights Road	Mangaone Road Central
Korora Road	Ngarata Road
Avery Road	Ridge Road
Brown Road	Taylors Road
Coach Road South	Wallace Road
Hinemoa Road	Morgans Road

Roads metalled include; Waihi Valley Rd, Birch Rd, Putara Rd, Tawataia Rd, Waitahora Rd, Puketoi Rd, Falls Rd, and Waihoki Valley Rd.

17. Vegetation Control

The majority of the first cut rural vegetation control programme has been completed at the end of December. With the dry conditions continuing there is an increased risk of rural fire due to rural mowing. Discussions have taken place with Hopkins Roadside Mowing regarding these risks and mitigation. Additional mowing will be undertaken on Weber Road through the forestry sections. A further review of the mowing will be undertaken in January to programme roads requiring second cut mowing and sightline improvement mowing.

18. Emergency Works

NZTA have approved the funding application ($430,000) submitted earlier in the year for several repairs as a result of slips and dropouts in both northern and southern parts of the district. Options for these projects are currently being reviewed. There is a clear push from NZTA for Local Authorities to justify all emergency works spending and it is becoming increasingly difficult to get funding for this type of work.

19. Bridges and Structures

Authority to work in the rail corridor has been granted by KiwiRail for the over-rail bridge replacement on Rakaiatai Road and Morris & Bailey will commence physical works in January 2015. We are still awaiting authority for the replacement of the Edgecombe Road over-rail bridge.

20. Street Cleaning

Crews have been continuing regular clearance of litter bins as well as routine cleaning of all main streets. Where possible the use of mechanical street cleaners is being used to both clean kerb and channel as well as regular sump cleaning.

Prices have been received for the litter bin clearance and the decision has been made to award the following contracts:

Dannevirke	Tararua Alliance	$70,000.00 (Estimate)
Woodville	Bree’s Property Maintenance	$30,760.00
Pahiatua	Bree’s Property Maintenance	$35,000.00
Eketahuna	Wilson Garden Services	$23,376.00

Due to the high prices received for the overall district-wide litter bin cleaning, it was decided to award smaller contracts with the Alliance self-performing the litter bin clearance in Dannevirke.

21. Pavement Remarking

Roadmarking Services will continue to undertake Pavement Marking. The majority of pavement remarking will be undertaken in January-February 2015 once this year’s reseals are complete. Pavement marking is aligned to the pre-reseal and resealing programmes.

22. Pavement Rehabilitations

Work is now underway on the Umutaoroa Rd (518 -1956), Route 52 and Mangaone Valley Rd rehabilitation sites with these sites being run concurrently. Resources completing this work include crews from Tararua, Marton and Wanganui being managed by the Alliance.

Umutaoroa Rd at 518m (shoulder stripping complete)

Umutaoroa Rd at 518m

Material is currently being stockpiled for a bench and fill at this location in order to achieve a 6.2m seal width (existing width 5.4m).

23. Saddle Road Upgrade

All of the earthworks on Site 1 have now been completed and the cut to waste sites have been top soiled and seeded. Sediment control ponds have been removed and any areas still at risk of erosion have been covered using erosion control blankets.

The pavement crew is currently working on the lower half of the site. They hope to have this ready for seal within the next week. They will then move on to the top half of the site and start on the undercutting and laying the pavement.

Some issues were found across the old fill site, which was filled 7-8 years ago. The cut to fill had been laid inconsistently with many large papa clumps, which had not been broken down. This meant there were a lot of water pockets and soft areas. Undercutting has been increased up to 500mm in some areas and these were backfilled with river run sandwiched between geo-grid/cloth. The result has produced a very strong pavement base with subbase density results coming in well above specified.

Prices have been received to complete Stage 2 (sites 2, 3 & 5) of the project from Stringfellows and these have been accepted. Work on removing the large pine trees from site 5 started prior to Christmas with the contractor working through the holidays to complete. Now that the trees have been felled the stumps will also be removed.

The two retaining walls within the Manawatu District have also been completed, with only minor issues left to be tidied up. The third retaining wall is due to be started at the end of January once the steel pile columns arrive.

Performance

24. Performance Framework KRAs and KPIs

The Alliance Performance framework has been completed and measures are currently being put into place as part of the Alliance set up. The Alliance will begin reporting on each of its KRAs and KPIs in June 2015.

25. Financial Performance

25.1 The Alliance is in the process of finalising the Target Cost Estimate for the remaining six months of the financial year. The target cost estimate will be aligned with the NZTA budget to ensure that this is maximised for the remainder of the year.

25.2 The following are the financial graphs for the key activities showing spend to date versus budget:

As expected the majority of the budget will be spent over the summer construction period to ensure that we are completing the work at the right time of the year. The pavement rehabilitations and reseal programmes will consume a large portion of the budget from January 2015 through until May 2015.

The majority of the sealed pavement maintenance budget is centred on the pre-reseal repairs for the 2014/2015 reseal programme. Work will commence on identifying and confirming the 2015/2016 reseal sites in early January, with work commencing on the pre-reseal repairs for 2015/2016 in February, March and April with a strategy of getting 70% of reseal repairs completed one year in advance.

2014/2015 Rehabilitations will be undertaken between January and April with the target of completing all rehabilitations before May 2015. Work will begin on identifying and designing the 2015/2016 rehabilitation sites in early 2015.

The reseal sites have been confirmed and identified with seal designs also completed. Sealing chip is beginning to be stockpiled throughout the district and the resealing is expected to begin in February 2015 with a completion date of April 2015.

Minor safety sites have been identified and are currently in design stage. Work is expected to be undertaken on these sites in March 2015 with completion in June 2015. These projects are less dependent on adverse weather so are programmed for later in the season. The majority of the cost in December was LED lighting upgrade purchases.

26. Rework/Opportunities for Improvement

Reseals – JML have returned to repair last season’s reseal sites that were identified for rework. Once confirmed that all work has been completed to an acceptable standard the retentions will be released.

Work has begun on the rehabilitation of the Route 52 site completed last year by Infracon. This site has significant pavement failures that are under review.

27. Learning and Development

Training has been undertaken for the second group of rural fire fighters. The Alliance now has 21 fully trained rural fire staff and 1 trained crew leader. We will look to further the crew leader training over the coming months in collaboration with TDC.

Assets Group

28. General

The Assets Group continue to be very busy, balancing long term planning requirements with managing day-to-day matters. The warm wet weather, followed by the hot dry, has been challenging for both the parks and water activities. The Christmas period was largely similar to other years with no extraordinary events to report.

The new Parks contractors have now all caught up the backlog of spring work and are on to routine maintenance. Contract managers will be undertaking site visits with each contractor this month to formally monitor contract performance.

Our renewed focus for February will be bringing together all the planning work that has been undertaken over the past six months, into format of an update to the asset management plans. This is in preparation for the LTP external audit.

Solid Waste

29. Pahiatua Recycling Centre

Draft plans have been received and Council officers and contractor will meet to peruse and finalise the plans. Proposed operating costs should be received within the next week.

30. New Recycling Containers

The new containers are now in place at Akitio and Herbertville. The other containers for Weber and Pongaroa have been purchased and we are awaiting the modifications to be made. The feedback that has been received is that the community is very happy with the new set up.

31. Kerbside Recycling Contract

A new contract will be signed and in place on the 1st of February with Solid Waste Services with no change to the current contract price.

Utilities

Water

32. Pahiatua Bore

Bayliss Brothers are due to move gear from Greytown to Pahiatua to start drilling next week.

33. District

Due to the hot dry weather and low river flows, restrictions have been imposed throughout the District. There is a total hosing ban in Norsewood and alternate days in Eketahuna, Pahiatua and Woodville between 7.00pm and 9.00pm. Dannevirke is also on alternate days.

34. Dannevirke

On Thursday 15 January the Clayton Valve at the No.2 Reservoir failed to open, which in turn emptied the No.2 Reservoir. This caused residents in town to have reduced flows or no water. We had to replace the diaphragm on Friday morning. We had problems all day and into the evening with the water supply. Over the weekend, we only recovered maximum of 18% into the reservoir and on Sunday afternoon started to have problems with low water flows and water pressure in the reticulation, causing further problems for residents.

On Monday morning we imposed total water restrictions and asked residents to conserve as much water as possible over the next few days so that we can replenish the reservoir level.

Wastewater

35. Mfe Projects

35.1 Pahiatua & Woodville

We are waiting for disc filters to arrive for both plant upgrades. We will be taking several tests from the pond discharge prior to the plant being commissioned. We will continue with the testing for a period of time in conjunction with the Horizons testing that we get done. This testing will be done by a different laboratory to give us some good data prior and post the upgrade completion.

Rangitāne is presenting the Cultural Values Assessment report, which covers these two sites, to Council officers and Horizons on Friday 23 January. This is a key part of the consent applications. The draft consent application was lodged for Pahiatua in December.

35.2 Dannevirke

The de-sludging of No.2 pond is in progress and the hot dry weather is assisting with this. The contractor has been working hard at dewatering the sludge. A drain has been set up to pump off the water to hurry the process up.

36 Students

The students have been doing a number of jobs over the last month or so including:

· Weed-eating long grass and spraying throughout the district

· Weekly meter readings of the Eketahuna Intake line users and other extra-ordinary users throughout the district

Property

37. Housing for the Elderly

37.1 Occupancy

83 flats are presently occupied and, as reported to the recent Council workshop, there are currently nine vacant flats, which are:

Hovding Court, Dannevirke	3 flats vacant	123, 154, 301 days
Aften Court, Dannevirke	1 flat vacant	31 days
Elsinore Court, Dannevirke	2 flats vacant	75, 31 days – both have tenants
Centennial Flats, Woodville	1 flat vacant	21 days – has tenant
Ruahine Flats, Woodville	1 flat vacant	21 days (needs redecorating) – tenant waiting
Lyndon Flats, Pahiatua	1 flat vacant	21 days (since tenanted)

37.2 Ruahine Flats

The last of the garden area at the complex has been tidied and stones laid.

37.3 Double Glazing

The double glazing of flats 21A-C Swinburn Street (Hovding Court – newer units) has been completed.

38. Camping Grounds

Bookings for the district camping grounds in December 2014 were:

Dannevirke 357

Eketahuna 404

Pahiatua 436

38.1 Dannevirke Camping Ground

A new path accessing the river from the back corner of the campground has been completed. This is a great new feature of the campground which will be welcome by campers in these warmer months.

The new manager’s house is on site and connected to services. A temporary deck has been added. Due to holiday demand for accommodation, the house is currently being let as temporary accommodation until the manager moves in. The next stage is to build the new camp office which will incorporate basic catering/ laundry facilities.

The subdivision of the George Street house has been completed. Two existing sheds will be relocated to the new house, and a new fence built on the boundary of the driveway to the rear lot. The front property will then be ready for sale.

38.2 Eketahuna Camping Ground

The upgrade of the existing bathrooms and kitchen block has been completed except for the painting. The result is outstanding.

39. Swimming Pools

39.1 Eketahuna

All repairs have been completed and the pool opened on 26 December 2014. Attendances have been very good with 30-40 people per day.

39.2 Pahiatua

All repairs have been completed and the pool opened 26 December 2014.

39.3 Woodville

The “Woodville Pool and Development Group” was set up on 16 December 2014. The group has taken over the running of the pool and opened the complex on 26 December 2014. Attendance has only been average except for the very hot days.

A new fence between Vogel Street and the entranceway into the pool has been erected. This is to eliminate the risk of children falling into the stormwater drain when taking a short cut.

40. Parks and Reserves

40.1 Eketahuna Domain

The continued dry weather has made it difficult to prepare the ground for the Hurricanes pre season game on 31 January 2015. The Rugby Club and Council have organised irrigation on the ground in the form of slurry tankers and water tankers. Downers have been hired to cart water from Fonterra in Pahiatua and irrigate the ground.

The dry weather has made the new drainage lines sink and these require building up to ensure there are no sprained ankles. The rugby club are going to arrange this with the extra soil that was taken out of the drains when they were dug.

The grounds are being mown twice weekly at this stage.

40.2 Mangamutu Domain

New lease documents for the Domain have been drawn up, based on Council’s standard lease document, and the lease publicly advertised. Tenders and public submissions regarding the granting of a grazing lease, close on 18 February 2015.

40.3 Dannevirke Domain Bird Aviary

The Dannevirke Bird Club is progressing with the upgrade of the aviary. Whilst it looks bare at the moment this is only temporary. One of the cages was vandalised (chicken wire cut) and a number of birds escaped. It has also been reported that people have been trying to capture the wild ducklings. Cameron from animal control is patrolling this area.

40.4 Fountaine Square

Tree pruning and general tree maintenance will occur in the next two months. The bins at the Square are now being emptied on weekend days due to both the high usage of the square and the large volume of coffee cups and takeaway wrappers being placed in the bins by the toilets. The style of bins and the bin placement is to be reviewed, as the existing bins are very old and may be undersized for the usage of the park. The unsafe slide at the children’s playground, which Woodville Districts’ Vision asked be left for them to remove, is still in place, and needs to be followed up.

40.5 Waterwheel Park, Norsewood

The new safety tiles for under the flying fox have arrived and the contractor will install this month. A new rubbish bin has also been installed.

41. Public Toilets

The septic tanks at Akitio and Herbertville were emptied prior to Christmas.

The Waihi Falls tank was also emptied and it was found the top of the tank had collapsed. This has been repaired.

41.2 Dannevirke

Due to incidences of human waste fouling in the domain gardens, a portaloo has been installed. This has encountered high usage. The previous toilets had been shut following vandalism. This closure led to a series of negative customer service requests, concerned at how the high demand for toilet facilities at this location would be met. Since the Portaloo was installed, the reserve maintenance contractors are very pleased as they were constantly being abused about the lack of toilets.

42. Commercial Buildings

42.1 Dannevirke Depot

The Dannevirke Depot has been advertised for sale or for a long term lease. The closing date for applications is 11 February 2015.

Strategy and District Development

43. Infracon Update

Only a few Infracon staff now remain as the Company continues through the liquidation process. The Liquidator, PricewaterhouseCoopers, has advised that the second part of the sale process of the Linton Quarry was completed prior to Christmas.

The second Liquidator’s report will be available by the 27 February 2015.

Final exit arrangements of Council leased sites are underway with assessments of any Hazardous Activities and Industries List (HAIL) risks.

44. Pongaroa Water Supply

Council water staff met with Pongaroa Water Scheme representatives before Christmas on a possible site for a new treatment plant and storage.

To access Ministry of Health funding for the project, apportionment approval of meshblock data for deprivation rates is required with a deprivation rate of 7 or greater. This matter is now being worked on with the assistance of MidCentral Health.

Many households on the proposed "Pongaroa Urban Supply" have rain water collecting tanks. We are now aware that to be successful for subsidy, these will need to be separated from a new treated supply.

A health risk management plan (A Water Safety Plan) is now required for the source, distribution and treatment, and this will be prepared, independent of whether Council is successful in receiving funding.

45. Progress of Back-Scanning Project

The latest back-scanning marathon has progressed the project well. Because all the large commercial consents were completed in the first marathon, the remaining work consists of the considerably smaller residential packets. This means that while there are considerably more packets involved, the scanning process is far less time-consuming for each packet. All consent documents for Dannevirke Township are now either complete or prepared ready for the final process, and work has begun on Woodville consents. With just over a month remaining we are on target to also complete Woodville Township.

In addition to the students employed for the back-scanning, we have utilised two students to work on some side-projects.

1) Contracts - Current:

a. One student has focussed on developing a database of all current deeds, contracts, leases, easements etc held by Council and locating the hardcopy.

b. A hardcopy original of each is now to be held in the new repository created.

2) Contracts – Archived

a. All hardcopy historic contracts previously held by Archives Central were returned to be appraised for Retention & Disposal.

b. These have been appraised by the Records Manager and tagged for destruction, refiling or re-archiving.

c. Any original hardcopies that belong in the new contracts repository have been recorded by the student and refiled.

3) Sexton’s copy of Mangatera Cemetery Records:

a. One of the students has made a page-by-page comparison between the Council’s records and the Sexton’s copies to highlight any discrepancies.

b. These discrepancies will be investigated and corrections made where necessary.

4) Historic Resource Consents:

a. Some work has also been done on scanned Resource Consents stored digitally outside the EDRMS. These have been relocated and profiled to meet the new metadata standards.

Finance

46. Eketahuna Earthquake Damage Insurance Claim

Council received payment of $760,031.07 on 13 January 2015 as full and final settlement from our commercial insurers for the damages to Eketahuna’s wastewater reticulation network. This is the 40% contribution less $250,000 policy excess for the agreed loss of $2,150,077. We are in the process of submitting the claims to Central Government for the remaining 60% less deductible. This will be based on a reimbursement basis, that is claims based on actual cost incurred.

Work to repair the damaged wastewater pipes will be carried out this year.

Economic Development, Marketing and Communications

Economic Development

We attended the Regional Business Partnership Network Meeting held at Vision Manawatu on 25 December.

47. Regional Updates

1. Vision Manawatu working in specific areas:

1.1 Central Location - Logistics and distribution

- Inland Port at Longburn

- Contact centre initiatives

1.2 Education and Research – International Student Growth strategy for the region.

1.3 Agri-business - FoodHQ

- Growth Study and Agri-business links

1.4 Health and related services

2. Wanganui’s key areas:

2.1 Distribution

2.2 Education

2.3 Honey production project

2.4 Port and fishing

2.5 Agri-business including Open Country factory

3. Rangitikei’s areas:

3.1 Focus groups on the 10-year plan

3.2 Primary production focus

4. Horizons:

4.1 A lot is happening around water resource use

5. Tararua projects:

5.1 Tararua Business Hub

5.2 Focus on existing business growth

5.3 Tararua outdoors

6. Horowhenua focus:

6.1 Fletcher Reinforcing set up in Levin

6.2 Focus on helping local businesses

6.3 Improving workforce skills

6.4 Opportunities around roads of national significance

48. Business | potential

48.1 New Businesses:

· Approached by two new businesses in Dannevirke – providing marketing assistance and referred to business capability assistance.

· Held a strategy meeting with a new business in Dannevirke, using our project management tool to assist develop their goals and define their business.

48.2 New concept:

· Approached for assistance to develop a new concept and this will be included in the Innovate workshop with the Bio Commerce Centre (planned for February)

· Providing support to a potential new business in Dannevirke

· Continuing to support a new concept in Dannevirke by liaising with the Planning Department and developing a draft brand concept

48.3 Existing Businesses:

· Visited all food outlets in Eketahuna to discuss the Hurricanes/Crusaders game at the end of January – to provide information and point of contact for queries

· Held strategy meetings with two businesses in Dannevirke and Woodville, using our project management tool to assist develop their goals and a new product launch scheduled for February

49. Community | potential

· Assisting the Community Board in Eketahuna to prepare for the rugby game

Communication

50. Bush Telegraph - New Year – new look!

As we all know, it is vital to stay modern especially when it comes to our publications. Coming into 2015 we have done a redesign of our Bush Telegraph page. We are also looking at the way in which we display information to the public – ensuring our content is engaging as well as informative.

From this…	To this…

51. Facebook

Since 1 December 2014, we now have the resource to put additional focus on our Facebook page, enabling us to monitor this more actively, increase responsiveness and encourage participation from users and our current followers – as well as a focus on increasing the number of ‘Page Likes’ (or ‘followers’). The goal is for our Facebook page to be a commonly used source for information relating to Council and Council services, as well as events, tourism and general information in Tararua.

The timeline below demonstrates the steady amount of ‘Likes’ we were getting daily throughout the months of September to December – as well as the increase in activity (Likes, Comments and Shares) since 1 December.

‘Post Reach’ is at an all time high, with one of our Tararua Country “Why we call it home…” videos continuously growing, with a current Reach of 6,712 (as at 15 January).

Additionally, we have been made an official administrator of the ‘Civil Defence Manawatu Wanganui’ Facebook page. We will work collaboratively with the other councils in our regional CDEM group to make this page a source for information before, during and after an emergency.

52. Website

We have an external contractor performing a review of our website hierarchy, assessing the accessibility and overall functionality for end users.

We are working in conjunction with IT to update sections of the website, including:

· Rural Fire; ensuring the page meets the Rural Fire Officers needs

· Customer Services; reinstating the ‘Report It’ button on the homepage and working towards online reporting

We are also working to ensure that all public notices are publicised over all of Council’s communication channels (facebook, website, newspaper, local radio stations, media contacts).

Marketing

53. Tourism

In early December, we hosted a tourism business in Tararua who arrange travel in New Zealand for predominantly Chinese clientele. They quickly realised that they had come to exactly the right place to experience the great outdoors. Our visitors were given a taste of tramping, hunting, and farm lifestyle. With visits to Bazza’s Baas, Timeless Horse Treks, Ora Station, and NZ Natural Clothing.

This company enjoyed the landscape, our wildlife, our people and our experiences. It seems the meeting will have future economic benefits for our district.

54. Eventing

We are just about to enter our ‘busy period’ for eventing in and around the district, and are currently working with the organisers of the following events:

§ Danne-vegas to Herby 4x4 Scenic Trek

§ Pahiatua Shears

§ Coastal Pursuit

§ Eketahuna Rugby

55. Business

As part of the service we provide, Marketing/Publications have been working alongside the Business Administrator on providing marketing/branding suggestions to businesses. Throughout December we have provided support to:

· two self-employed

· two existing business

o one Woodville, one Dannevirke

· one conceptual business

Tararua i-SITE

56. Welcome Packs

There were 17 welcome packs sent out, one was sent outside of the district.

57. Woodville Christmas Parade

i-SITE and Marketing staff took the opportunity to promote the Ezy Rider bikes at the recent Woodville Christmas Parade. Vouchers are now available for those who want to purchase them for gifts.

58. Tararua Information Centres Statistics

58.1 2014/2015

58.2 December 2014

	December 2014	December 2013
Local	1,477	1,628
NZ	940	958
Overseas	575	572

58.3 Facebook ‘Likes’

58.4 Bluebridge Ferry Bookings

Regulatory

59. Alcohol Licensing

On Friday 19 December 2014, members of the Tararua Police District, along with representatives from Public Health and the District Licensing Agency conducted a Controlled Purchase Operation in the wider Tararua area.

The operation targeted both 'On' and 'Off' Licensed premises such as hotels, bottle stores and supermarkets, using volunteers aged under 18 years of age.

Of the 15 premises that were checked, four made sales to the under age participants.

Police will be speaking with the staff and premises involved to ascertain the proper course of follow-up action. This can include warnings, prosecutions, or referrals to the Alcohol Regulatory and Licensing Authority.

60. Animal Control

We have been reduced to one Animal Control Officer in the district, with Tracey having departed. It has been a busy month with a recent record level of dogs impounded for December. The Christmas period was particularly busy with impoundings.

61. Building

During the month of December 2014, 19 Building Consents to the value of $686,269.00 were issued.

The largest of these was $190,000 for a property in Grey Street, Woodville.

All the Building Consents were processed within 20 working days.

15 Code Compliance Certificates were issued during the month of November.

These were issued within the 20 working day timeframe.

62. General Inspection

63. Health

63.1 Food Premises

· Three High Risk Food premises inspections

· One Food Control Plan Audit

· Assisted one business to complete the Food Control Plan, and demonstrated use of thermometer for taking temperatures.

· Assisted two food premises with their sandwich labelling requirements when supplying to a third party (manufacturing). Both businesses were granted Designated Officer Approval (MidCentral Health).

63.2 Camp Grounds

· Three inspections of camping grounds.

63.3 General Business

· One New Food Business in Woodville, (Food barn minimart).

· Pennie Smith attended two of the Christmas parades (Woodville and Dannevirke). Both went well - some general advice on food storage given to two stall holders.

· Higgins were contacted regarding the Rest Area north of Woodville, and photos taken on a Tuesday morning after the weekend sent through. Discussed getting them emptied on a Thursday and Monday to ensure that the bins do not overflow. The bins are now emptied on a Monday.

· Catherine Burns and I have been monitoring the rubbish levels at Rest Areas in Dannevirke and Woodville.

63.4 Food Act 2014 Implementation

· Pennie Smith and Bob Dunn attended a cluster meeting in Palmerston North. The Ministry for Primary Industries (MPI) was gathering input from regional Environmental Health Officers to establish communication with food premises.

· MPI Policy team wish to present to Environmental Health Officers in the New Year regarding consultation on the Food Act 2014.

· MPI still to finalise a transition schedule for food businesses that will outline when the Food Sectors will roll into the Food Act 2014.

· Food Act 2014 Public Consultation Document due out late January 2015

· The Health Cluster group has agreed on a mobile trader memorandum, which means that mobile traders will only need to hold one Health Licence (the district they reside in), but may trade across the region.

Planning

64. DB Breweries Resource Consent Application

A resource consent application has been made to undertake seismic strengthening of the Tui Brewery Tower in Mangatainoka. The tower is a significant heritage building that is scheduled under the District Plan and the New Zealand Heritage List for protection. The proposal involves removal of parts of adjoining buildings, earthworks, base isolation of the tower, and interior strengthening works.

The application has been accepted and is being assessed for adequate information. No decision has been made on notification.

Emergency Management

65. Fire Season General

El Nino conditions continue to increase the fire danger levels. We are now in a Restricted Fire Season (Permit Required) and may end up with a Prohibited Fire Season (Total Fire Ban) if we don’t get rain soon. Most people are well behaved with only one wild fire occurring since the restricted fire season was imposed. This was an old burn that resurfaced in windy conditions.

66. Incident Reports

NRFA Classification Type	Jul	Aug	Sep	Oct	Nov	Dec	Jan	Feb	Mar	Apr	May	Jun	Total
Power Lines	0	0	0	0	1	0	0						1
Vehicle - Car, Truck etc.	1	0	3	1	1	1	1						8
Farm/Forest Machinery	0	0	0	1	0	0	0						1
Camp fires/bonfires/rubbish fires	1	0	0	0	0	0	1						2
Smokers	0	0	0	0	0	0	0						0
Land clearing escaped - Open Fire Season	0	0	1	2	4	1	1						9
Land clearing escaped - Restricted/ Prohibited Fire Season (no Fire Permit)	0	0	0	0	0	0	2						2
Structural - House/Shed	3	1	1	1	1	0	1						8
Pyrotechnics Fireworks	0	0	0	0	0	0	0						0
False Alarm	0	0	0	2	0	2	4						8
Medical Assist	0	0	0	0	0	0	0						0
Motor Vehicle Accident	1	0	0	0	0	0	0						1
Miscellaneous	1	0	0	1	0	0	0						2
Total	7	1	5	8	7	4	10						42

67. Fire Permits

A total of 11 fire permits issued on the first two days of the restricted fire season. One large controlled burn of 5 acres of fallen scrub was permitted and successfully completed.

68. Fire Signage

32 Fire Permit Required signs were erected throughout the District relating to the declared Restricted Fire Season.

Civil Defence

69. Incidents

Small earthquake centred east of Pongaroa on 19 January 2015, registered 4.4 and 15km deep. Large jolt but no damage reported.

70. Meetings

Paddy attended a meeting at Horizons on 14 January 2015. The purpose of the meeting was to start the review the Group Civil Defence Plan.

71. Civil Defence Plans/Standard Operating Procedures/Manuals

These are on hold at the moment. The District Resilience Manager is currently working 100% on rural fire due to conditions and requirements for fire permits

72. Seminars/Workshops/Courses/Forums/Training

Nil

73. Community Response Groups

The Pahiatua Community CD Group ran an information tent at the Pahiatua Christmas Parade. There was a great response from the public and many contacts made.

Paddy attended the Akitio Rate Payers Association meeting on 2 January 2015 and gave a presentation on Community Response Groups - the way forward. It was well received.

74. MCDEM Capability Assessment

Interviews to be held with selected TDC staff by MCDEM staff on 22 January 2015.

Library

75. General

December has seen the weeding team of Nikki Price and Corinna Carew continue the ongoing maintenance of the collections by completing the Children’s and Young Adult collections. Removing stock that is not moving from each branch and deleting or reallocating to another branch keeps the collections fresh in each town.

In conjunction with the above maintenance, Dannevirke Library is holding a Book Sale during the holiday period. This has proved popular with those heading away for the Summer Break.

76. Children’s Services

December is all about the Summer Reading Programmes that are run throughout December and January. These programmes are funded by the Eastern and Central Community Trust. The aim of the three programmes is to assist in lessening the Summer Slide in reading ability that is experienced by students. This year there are 284 children enrolled in the Summer Reading Programme, 80 in the iRead Programme (Year 7/8) and 44 in the ReadPlus Programme (Teenage).

The two programmes for older readers require the children to read library books and write a review in their booklet. Every three reviews earns them a free book. The Summer Reading Programme is for younger readers, they read library books and come and tell library staff or our volunteers about the books. Each visit earns them an incentive. Those who report in four times or more earn a free book, a completion certificate and a medallion. During December, the libraries had 739 report-in sessions with the children. In the graph below, please note that Week Five is the week between Christmas and New Year and therefore there are only statistics for Pahiatua and Dannevirke Libraries as the other two branches were closed.

77. Statistics – as at 31 December 2014

Customer Services

78. 508 Customer Requests – 1 December to 31 December 2014

Sport and Recreation

79. General

· Sport Manawatu staff supported the School Community officer with delivery of the final road ride practical with St Joseph’s School. The cycle session involved over 20 year 7 and 8 students. The set course enabled the students to put into practice everything they have learnt over the past two weeks.

· Advice has been given to volunteers in Pahiatua around fundraising options for new indoor football goals following the success of the Pahiatua Indoor Football competition.

· Assistance has been given to LiteClub, an organisation that visits sports clubs to help improve their efficiency with resources, which in turn reduces their environmental footprint. Through promotion of the concept, Pahiatua Golf Club and Bush Multisport Trust have registered their interest.

· Norsewood and Districts School have completed their Swim for Life Programme at AMP Wai Splash Pool. St Joseph’s Dannevirke, Huia Range, and Dannevirke South Schools have started their Swim for Life Programme. Sport Manawatu oversee the delivery of this programme in the region and collect the data for Water Safety NZ.

· Planning has begun for the Tararua Social 7’s for 2015. A meeting with Tararua Rugby clubs was held on 4 November. Registrations for the event are now open and posters and Facebook advertising has started.

· The Secondary School Sports Advisor hosted the Secondary School Principals Group Meeting at Sport Manawatu. The main agenda items included: Sports sanctioning, poaching and a review of the Secondary School Sports Awards. Principals from Dannevirke High School and Tararua College were in attendance.

· The Tararua Recreation Advisor completed the final SportStart observations with the Year 1 & 2 and Year 2 & 3 Norsewood School teachers. The Recreation Advisor will now commence work with the Norsewood Year 3 & 4 teacher at the beginning of Term 1, 2015.

· Huia Range has signed on as a Sport Manawatu Partner School and as a direct result of this will commence the SportStart teacher professional development programme and Cycle Safety Lessons in Term 1, 2015.

· The club liaison process is tracking well with over 30 contacts made this month. The Tararua Recreation Advisor was able to link with local rugby clubs to provide a point of contact for potential registrations of the Tararua Social Sevens competition.

· The Sport Manawatu Workplace Challenge took place running for the whole month of November with over 600 participants making up 128 teams. Changes were made to the challenge this year cutting it back to four weeks and adding in bonus minutes to encourage teams to try activities and events in the region. We received positive feedback regarding the changes and from a survey of over 300 participants, 82% said the WPC helped motivate them to be more active and 85% said in general they were more active during the WPC than usual.

80. Upcoming Events (that we deliver or directly impact on)

· Registrations are open for the Tararua Social Sevens Rugby Competition and can be made on line at www.sportmanawatu.org.nz/tsocialsevens.

· Planning is under way for the national Bikewise Campaign. As part of the regional campaign, Sport Manawatu will be coordinating Tararua Go by Bike Day on Wednesday 25 February, targeting Early Childcare Centres and Schools.

81. KiwiSport Regional Partnership Fund

· The KiwiSport Non Contestable Fund for Secondary Schools information was sent through to all of the schools within the region to complete. The schools have access to $50,000 to apply for assistance with sport in their school. In the past, many schools have utilised the fund to increase the number of hours the sports coordinator works or for assistance with travel.

· Sport Manawatu has been in discussion with the Pahiatua Junior Football Club and Manawatu United regarding KiwiSport Fast Fund Applications for in-school football delivery.

1. Recommendation

1.1 That the report from the Chief Executive dated 22 January 2015 concerning an update on key projects and items of interest to the Council (as circulated) be received.

Attachments

Nil.

*General subject matter to be considered*	*Reason for passing this resolution in relation to each matter*	*Ground(s) under Section 48 (1) for the passing of this resolution*
*Write-off of Council Metered Water Charges*	*To protect the privacy of natural persons*	*Section (1)(a)(i)*

8.1	Saddle Road Upgrade (Item 8.3)
8.1.1	There is still a landowner agreement outstanding to be settled in respect of this project.
8.2	Community Relations (Item 8.2)
8.2.1	The Regional Commissioner for Social Development, Penny Rounthwaite has advised that they are waiting to receive a report concerning security arrangements at Work and Income New Zealand rural offices.
8.2.2	Remedial actions are being taken at the Heartland Services office in Pahiatua to assist people while the presence of Work and Income New Zealand has been taken out of their building.
8.2.3	The Regional Commissioner for Social Development has been urged to promptly rectify this situation and reinstate the service in Pahiatua as soon as possible.
8.3	Forestry (Item 11.4)
8.3.1	It was clarified that part of the forestry report from Cr Fenemor included a reference to two separate matters, and this should read as follows: The cutting contract is to be extended. · A new boundary with a neighbour is being worked on.

9.3	Staff Report
9.3.1	Procurement Policy Review and Requests to “Grant Contracts to Locals”
9.3.1.1	The Council has agreed that its current procurement policy is adequate, and it is the Chief Executive’s role to apply its intent through directing staff to support local businesses wherever possible and develop “best value” relationships.
9.3.2	Ministry of Civil Defence and Emergency Management Controllers Course
9.3.2.1	It was disappointing to note that this week-long course did not include any practical scenarios as part of the training.
9.3.2.2	As this was the first such course it has been suggested that the opportunity is taken in the future to add value for participants through the above, thereby increasing the skills able to be gained from attending.
9.3.3	Roading Funding
9.3.3.1	To maximise the work undertaken this financial year through the last of the three year block funding allocation for roading the available budget is fully committed to be spent by 30 June 2015.
9.3.4	Roading General Maintenance
9.3.4.1	With the Fonterra milk tankers using Priest Road near Woodville as a major route there is a need to consider the maintenance of the road’s shoulders.
9.3.5	Tararua Alliance
9.3.5.1	Thanks were conveyed to the Alliance Manager and his team for their commitment to establishing the Tararua Alliance operations and working to resolve issues arising from the change to the new contract arrangements.
9.3.6	Pahiatua Water Bore
9.3.6.1	Bore tenders have been received and are being evaluated at present, with this project anticipated to commence after Christmas.
9.3.7	Regulatory Customer Requests for Service
9.3.7.1	To add further value to the information provided regarding this matter it was requested that the statistics for barking/uncontrolled/roaming dogs identify whether they relate to separate incidents or the same dog.
9.3.8	General Inspection
9.3.8.1	It was noted that Fonterra can be contacted for assistance regarding compliance issues relating to cow crossings.
9.3.9	Pahiatua Community Civil Defence Response Group
9.3.9.1	The District Resilience Manager was thanked for his presentation to the public meeting on establishing a Community Civil Defence Response Group for Pahiatua. A group has been formed to progress this matter.
9.3.10	Customer Services CRM Statistics Dashboard
9.3.10.1	To add further value to the information provided regarding this matter it was requested that the statistics for water identify the specific type of fault in respect of the service requested.
9.3.10.2	The colours used in the presentation also need to be lighter to make the details easier to read.
9.3.11	*That the report from the Chief Executive dated 3 December 2014 concerning an update on key projects and items of interest to the Council (as circulated) be received.* Crs Collis/Fenemor Carried

11.1	Forestry
11.1.1	Cr Fenemor reported on the spraying of the spring planting.
11.2	Council Assets Tour
11.2.1	Cr Hull acknowledged the value of the Council assets tour and thanked those involved for organising this event for councillors.
11.3	Pukaha Mount Bruce Board
11.3.1	Cr Davidson reported that Garrick Murfitt has completed his term as a member of the Pukaha Mount Bruce Board, with Dr Claire Matthews being appointed to assume this role.

12.1	The Mayor conveyed his thanks and appreciation to the staff for their commitment and dedication throughout a very challenging year.
12.2	The Mayor acknowledged the work and contribution of councillors, and he thanked them for their time and efforts in representing the interests of the district and its communities.
12.3	The Chief Executive thanked the Council for its direction and support in working with management on the many issues faced this year.
12.4	The Mayor thanked the reporters from the Bush Telegraph and Dannevirke News for their reporting of the Council meetings in the district’s newspapers.
12.5	In closing the meeting the Mayor extended his best wishes for a happy and safe Christmas and New Year.

3.1	Adopt A Highway Project
3.1.1	David Pawson spoke on the grass berms in the vicinity of the Adopt A Highway project needing to be mowed, and he emphasised the importance of maintaining the appearance and tidiness of the entrances to town. This area was previously mowed, but with the recent growth and lack of attention the grass is now very long.
3.1.2	The Governance Manager outlined the situation that has occurred through the change of the Council’s contractors, and areas previously mowed (although not included in their contract) were being done.
3.1.3	That matter has been discussed with the Council, and its intention is to apply the previous practice of mowing the key areas to the entrance points within the district.
3.1.4	It was noted that the Adopt A Highway project is situated on State Highway 2 beyond the 50 kilometre speed restriction area, and as such it may come under the jurisdiction of the New Zealand Transport Agency.
3.1.5	The Governance Manager agreed to follow up this matter regarding the mowing arrangements that apply to this location, and to ensure they do not detract from the beautification work undertaken through this project.

7.1		Cycle/Walkway – Smith/Cole Streets and Adelaide Road (Item 7.1)
7.1.1		The first sod will be turned next Monday to commence stage one of this project involving Smith Street/Road (south side) and Adelaide Road (west side) to Cole Street.
7.1.2		It is intended that the section of Smith Street/Road will be completed prior to Christmas.
7.1.3		No funding is required for the project as all of the labour and materials are being donated.
7.2		Rural Community Transport Trust (Item 7.3)
7.2.1		The Dannevirke Community Vehicle Trust has been established and registered as a legal entity, and the transport service it will provide for the elderly is planned to commence in March 2015.
7.3		Physiotherapy Practice Request for Restricted Parking in Denmark Street (Item 7.4)
7.3.1		The matter of providing designated parking for patients use when visiting the physiotherapy practice has been resolved with the cooperation of the neighbouring businesses.
7.4		First World War Commemorations (Item 7.5)
7.4.1		The arrangements have been confirmed for the First World War commemorations community event held in the Fountain Theatre on 7 December 2014 at 7.00 pm.
7.5		Dannevirke Christmas Parade (Item 7.6)
7.5.1		The Deputy Chairperson with the support of board members and the Dannevirke Lions Club is to coordinate the arrangements for the Christmas parade on 6 December 2014 at 12 noon.
7.6		Tararua REAP – White Ribbon Day (Item 11)
7.6.1		The White Ribbon Day Dannevirke promotion event was held in the Hub on 22 November 2014.
7.7	Christmas Carols Community Event (Item 13)
7.7.1	*That the Board supports the Christmas carols community event held in the Dannevirke Town Hall on 14 December 2014 at 4.00 pm, and* *That the Board underwrites from its discretionary funds the venue and sound system hire charges and other incidental expenditure applicable to this event arranged by the Ministers Association.* *Macdonald/Christison Carried*

12.	2015 Meetings Calendar
12.1	The next meeting of the Board will be held on 2 February 2015.
12.2	Meeting dates that occur next year one day later than the scheduled meeting cycle are 7 April 2015 (as a result of Easter Monday) and 2 June 2015 (due to Queen’s Birthday holiday).

13.1	Welcome to Dannevirke Sign at Mangatera
13.1.1	It was noted that vehicles are frequently parking in front of this sign, making it difficult for visitors trying to take photos.
13.1.2	To resolve this matter it is requested that the area in front of the sign be painted out to prevent vehicles from parking within that vicinity.

Date	:	21 January 2015
To	:	Mayor and Councillors Tararua District Council
From	:	Natarsha Nikora Recreation Officer Sport Tararua
Subject	:	Grant Application of Rachel Stephenson to the International Representatives Scheme
Item No	:	10.1