Notice of Meeting

A meeting of the Tararua District Council will be held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 30 July 2014 commencing at 1.00 pm.

                                                                                                                           Blair King

                                                                                                                           Chief Executive

 

Agenda

 

1.               Present

2.               Council Prayer

3.               Apologies 

4.               Notification of Items Not on the Agenda

Major items not on the agenda may be dealt with at this meeting if so resolved by the Council and the chairperson explains at the meeting at a time when it is open to the public the reason why the item was not listed on the agenda and the reason why discussion of the item cannot be delayed until a subsequent meeting.

Minor matters not on the agenda relating to the general business of the Council may be discussed if the chairperson explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at that meeting, but no resolution, decision or recommendation may be made in respect of that item except to refer it to a subsequent meeting.

5.               Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

6.               Personal Matters   

7.               Confirmation of Minutes                                                   5

Recommendation

That the minutes of the Council meeting held on 25 June 2014 (as circulated) be confirmed as a true and accurate record of the meeting.

8.               Any Matters Arising from the Minutes not otherwise dealt with in the Agenda  

9.               Community Boards and Community Committees Reports

9.1             Dannevirke Community Board                                          21

Recommendation

That the report of the Dannevirke Community Board meeting held on 8 July 2014 (as circulated) be received.

 

9.2             Eketahuna Community Board                                            27

Recommendation

That the report of the Eketahuna Community Board meeting held on 4 July 2014 (as circulated) be received.

 

9.3             Pahiatua On Track                                                                33

Recommendation

That the report of the Pahiatua On Track meeting held on 2 July 2014 (as circulated) be received.

9.4             Woodville Districts' Vision                                                 37

Recommendation

That the report of the Woodville Districts’ Vision meeting held on 1 July 2014 (as circulated) be received.

Note:     Any of the Community Boards and Community Committees may send a representative to address the Council on any issues within the agenda or matters of interest to them.

10.             Reports

10.1           Grant Application of Brad Monaghan to the International Representatives Scheme                            41

10.2           Grant Application of Gareth Cannon to the International Representatives Scheme                                                    55

10.3           Grant Application of Luke Jones to the International Representatives Scheme                                                    69

10.4           Grant Application of Chris Arbuthnott to the International Representatives Scheme                            89

10.5           Grant Application of Lara Pritchard to the International Representatives Scheme                                                  105

10.6           Management of the Dannevirke Camping Ground     115

10.7           Liquor Licensing Matters Determined Under Delegated Authority                                                                             121

10.8           Tararua District Council 2014 Annual Report to the Alcohol Regulatory and Licensing Authority                 127

10.9           Report on the Administration of Dog Control Policy and Practices for the Year ended 30 June 2014                   145

10.10         Building Act 2004 Staff Delegations                               149

10.11         Planning Matters Determined Under Delegated Authority                                                                             153

10.12         Staff Report                                                                        157

11.             Correspondence  

12.             Portfolio Reports

Councillors assigned the responsibility to undertake the portfolio for a specific activity can report back on any of these matters.

13.             Mayoral Matters  

14.             Items not on the Agenda Accepted in Accordance with the Procedure Outlined as per Agenda Item 4  

 

15.             Public Excluded Items of Business

Recommendation

That the public be excluded from the following parts of the proceedings of this meeting, namely:

Resource Management Act Mahi

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

General subject matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48 (1) for the passing of this resolution

Resource Management Act Mahi

To protect commercial and industrial negotiations

Section (1)(a)(i)

 

This resolution is made in reliance on Section 48 (1) (a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as follows:

s7(2)(i)       The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

16.             Closure

 

 


 

Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 25 June 2014 commencing at 1.00 pm.

 

1.               Present

His Worship the Mayor – Mr R A Ellis, Crs T H Collis, J E Crispin, W H Davidson, K R Fenemor, S A Hull, C J Isaacson and D A Roberts.

In Attendance

Mr B King               -    Chief Executive

Mr R Taylor           -    Governance Manager

Mr P Wimsett        -    Manager Strategy and District Development

Mr R Suppiah        -    Chief Financial Officer

Mrs K Dever-Tod   -    Manager Assets Group

Mrs L Simpkin        -    Economic Development and Communications Manager

Mr P Driver            -    District Resilience Manager (until item 10.11)

Mr R Cannon         -    Manager Engineering Services  (for item 14)

Mr T Dodd             -    Engineering Services Design Manager  (for item 14)

 

2.               Council Prayer

2.1

The Council Prayer was given by His Worship the Mayor – Mr R A Ellis.

3.               Apologies    

3.1

That an apology be sustained from Cr W H Keltie for non-attendance at the meeting.

Crs Collis/Isaacson                                                                                          Carried

4.               Notification of Items Not on the Agenda

4.1

Nil

5.               Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

5.1

Mayor Ellis, Crs Crispin and Roberts declared an interest in agenda item 10.7 regarding Infracon Limited’s Statement of Intent (through their appointment as interim directors of the Infracon Board).

 

6.               Personal Matters

6.1

The Council’s congratulations have been conveyed to acknowledge the following achievements:

·       John Harman on receiving a Queen’s Service Medal

·       John Harman and Max Cooper on the presentation of the Alf Rowden Humanitarian Award

·       Graeme and Alison Franklin on winning the Innovation Den major prize of $15,000 for their entry at the National Agricultural Fieldays held at the Mystery Creek Events Centre

6.2

The Council’s sympathy has been conveyed to Peter Best (former Eketahuna Community Board Deputy Chair) on the passing of his wife Judith.

7.               Confirmation of Minutes

7.1

That the minutes of the Council meetings held on 28 May 2014 and 11 June 2014 (as circulated) be confirmed as true and accurate records of these meetings.

Crs Roberts/Hull                                                                                              Carried

 

8.                Any Matters Arising from the Minutes not otherwise dealt with in the Agenda

 

8.1

Housing for the Elderly Vacant Flats  (Item 10.7.5)

8.1.1

The flats vacant in Pahiatua and Woodville for a long period of time are being assessed with regard to any work required to make them more attractive to rent.

8.2

Pahiatua Information Centre  (Item 10.7.8)

8.2.1

The opening hours of the Pahiatua Information Centre have not changed, and they remain as 10.00 am to 4.00 pm during the week.

8.3

Tararua District Civic Honour  (Item 7)

8.3.1

That the following decision made at the Council meeting of 30 April 2014 taken with the public excluded be confirmed in open meeting.

Item 15.3:  Nomination for a Tararua District Civic Honour

That Joyce McIntyre be awarded a Tararua District Civic Honour to acknowledge her services to the community.

Crs Davidson/Crispin                                                                                       Carried

 

 

9.               Community Boards and Community Committees Reports

9.1

Dannevirke Community Board

9.1.1

That the report of the Dannevirke Community Board meeting held on 3 June 2014 (as circulated) be received.

Crs Roberts/Isaacson                                                                                       Carried

 

9.2

Eketahuna Community Board

9.2.1

That the report of the Eketahuna Community Board meeting held on 6 June 2014 (as circulated) be received.

Crs Roberts/Isaacson                                                                                       Carried

9.2.2

Shannon to Eketahuna Cycle Track Tararua Traverse Project Proposal

9.2.2.1

Rangitane o Tamaki nui a Rua Iwi have been made aware of the Shannon to Eketahuna Cycle Track Tararua Traverse project proposal relative to the cultural values assessment required to be completed.

 

9.3

Woodville Districts' Vision

9.3.1

That the report of the Woodville Districts’ Vision meeting held on 3 June 2014 (as circulated) be received.

Crs Roberts/Isaacson                                                                                       Carried

9.3.2

Lindauer Event Held at Pilsen

9.3.2.1

The Mayor is still to confirm whether he will attend the Lindauer event held at Pilsen as part of a private trip next year.

 

9.4

Pahiatua On Track

9.4.1

That the report of the Pahiatua On Track meeting held on 4 June 2014 (as circulated) be received.

Crs Roberts/Isaacson                                                                                       Carried

9.4.2

Polish Reunion

9.4.2.1

The Mayor has provided some suggested contacts to follow up regarding the arrangements for this event.

9.4.3

Pahiatua Track

9.4.3.1

The repairs have been undertaken to address the issues concerning the condition of the Pahiatua Track surface.

 

10.      Reports

10.1

Tribunal and Hearings Committee

10.1.1

That the report of the Tribunal and Hearings Committee meeting held on 10 June 2014 (as circulated) be received.

Crs Davidson/Hull                                                                                            Carried

 

10.2

Planning Matters Dealt With Under Delegated Authority

10.2.1

That the report from the Planning Manager dated 18 June 2014 concerning Planning matters dealt with under delegated authority  (as circulated) be received and the contents are noted.

Crs Fenemor/Isaacson                                                                                     Carried

 

10.3

State of the Environment Report

10.3.1

The Mayor invited councillors to forward to him details of areas identified within the district where Old Man’s Beard is a major problem.  This will then enable him to pursue this matter with the Horizons Regional Council.

10.3.2

Tutu is also a concern within the district relative to its control.

10.3.3

It was requested that it be ascertained from the Horizons Regional Council their possum control targets for the district.

10.3.4

That the report from the Planning Manager dated 18 June 2014 concerning the State of the Environment Report (as circulated) be received, and

That the Council reviews its Resource Management Act Section 35 Monitoring Strategy to ensure the nature and extent of monitoring required is ‘fit for purpose’. 

Crs Collis/Davidson                                                                                          Carried

 

10.4

Grant Application of Edwin Laver to the International Representatives Scheme

10.4.1

That the report from the Recreation Officer Sport Tararua dated 18 June 2014 concerning the grant application of Edwin Laver to the International Representatives Scheme (as circulated) be received, and

That the Council approves the application made by Edwin Laver for assistance towards his costs to represent New Zealand as a member of the NZ Junior Rowing team competing at the 2014 World Rowing Junior Championships held in Hamburg, Germany from 6 to 10 August 2014, and

That the sum of $800.00 be granted from the International Representatives Scheme for this purpose.

Crs Crispin/Collis                                                                                              Carried

 

10.5

Adoption of the 2014/2015 Annual Plan

10.5.1

That the report from the Chief Financial Officer dated 18 June 2014 concerning the adoption of the 2014/2015 Annual Plan (as circulated) be received, and

That the adjustments made as noted in this report be confirmed, and

That the Council adopts the 2014/2015 Annual Plan and the amendments required to the fees and charges schedule, subject to the correction of any typographical errors.

Crs Hull/Isaacson                                                                                             Carried

10.5.2

The Chief Financial Officer and his staff were thanked for their work in producing the Annual Plan that moderated the final rates increase incidence across the sectors, and reduced the average overall rates increase to 3.41%.

 

10.6

Rates Resolution for the 2014/2015 Year

10.6.1

The Chief Financial Officer tabled a revised rates resolution prepared following a legal review to ensure compliance with the statutory requirements applicable to this matter.

10.6.2

That the Tararua District Council resolves to set the rates under Section 23 of the Local Government (Rating) Act 2002, the due dates for payment under Section 24 of the Local Government (Rating) Act 2002 and authorise the addition of penalties for unpaid rates under Section 57 of the Local Government (Rating) Act 2002 for the year commencing on 1 July 2014 and ending on 30 June 2015 as follows: 

Please note:

·       All references to sections are to sections of the Local Government (Rating) Act 2002.

·       All amounts stated are GST inclusive.

General Rate

Pursuant to Section 13(2)(a), a general rate in the dollar of $0.00090301 of land value per rating unit in the district.

Uniform Annual General Charge

Pursuant to Section 15(1)(a), a uniform annual general charge as a fixed amount of $482.43 per rating unit in the district.

Libraries and Swimming Pools

Pursuant to Sections 16(3)(a) and 16(4)(a), a targeted rate as a fixed amount of $176.06 per rating unit in the district.

Specified Services Targeted Differential Rate

Pursuant to Sections 16(3)(b) and 16(4)(b), a rate in the dollar of land value for Rural and Urban properties, and capital value for Industrial/Commercial properties as follows:

            Rural properties                                                         $0.00011961

            Urban properties                                                       $0.00346723

            Industrial/Commercial properties Urban                 $0.00138471

            Industrial/Commercial properties Rural                   $0.00099636

Targeted Roading Rate

Pursuant to Sections 16(3)(a) and 16(4)(a), a uniform rate in the dollar of $0.00200745 on the land value per rating unit in the district.

Targeted Differential Uniform Roading Rate

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate, set on a differential basis as an amount per rating unit for the different categories of rateable land as follows:

Rural properties                                                         $281.42

Urban properties                                                        $ 44.33

Industrial/Commercial                                              $ 98.75

Refuse and Recycling Targeted Differential Uniform Rate

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate, set on a differential basis as an amount per rating unit for the different categories of land as follows:

Rural properties                                                         $ 39.16

Urban properties                                                        $116.40

Industrial/Commercial                                              $338.69

Urban Water Rate

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate set differently, as an amount of $337.38 per separately used or inhabited part of a rating unit which receives an ordinary supply of water from an urban water supply, and an amount of $168.69 on every rating unit where an ordinary supply is available but is not connected, being a property situated within 100 metres from the water network and could be effectively connected to the water network, except for rateable properties on metered supply and Pongaroa Water Supply.

 

Water by Meter Rates

Rating units on metered supply that are assessed rates under Sections 16(3)(b) and 16(4)(b), 19(2)(a) and 19(2)(b) as follows:

All extraordinary users

·             A targeted rate as an amount of $337.48 per rating unit.

·             Plus quantities in excess of 100 cubic metres supplied during each consecutive three month period  charged at $1.23 per m3.

All large industrial and intake line users

·             A targeted rate as an amount of $337.48 per rating unit.

·             Plus quantities in excess of 100 cubic metres supplied during each consecutive three month period  charged at $0.62 per m3.

 

Pongaroa Water Supply

Pursuant to Section 19(2)(a) a targeted rate as an amount of $92.80 per unit of water supplied from the Pongaroa Water Supply.

Urban Wastewater Rate (excluding educational establishments, multiple unit residential properties and properties charged trade waste fees)

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate, set on a differential basis for urban wastewater as follows:

a)           An amount of $414.99 per separately used or inhabited part of a rating unit connected to the wastewater system, and

b)           On every connected rating unit with 4 or more water closets/urinals, an amount of $138.32 for each water closet or urinal excluding the first 3, and excluding any in addition to 12; and

c)           An amount of $207.50 on every rating unit where wastewater is available but is not connected, being a property situated within 100 metres from the wastewater network and it could be effectively connected to the wastewater system.

 

Note: A rating unit used primarily as a residence for one household will be treated as having only one water closet/urinal.

Educational establishments, multiple unit residential properties and properties charged trade waste fees are excluded from this rate. 

Urban Wastewater Rate – educational establishments and multi unit residential properties

Pursuant to Sections 16(3)(b) and 16(4)(b), for educational establishments and multi unit residential properties a targeted uniform rate of $414.99 on each water closet/urinal connected to the urban wastewater system.

Each household within a multi unit residential property will be treated as having only one water closet/urinal.

Educational establishments are as defined under Schedule 1, clause 6 of the Local Government (Rating) Act 2002.

Urban Stormwater Rate

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted uniform rate of $181.36 on every serviceable rating unit in the Tararua District stormwater drainage area.

Footpaths Special Development Loan Rate - Dannevirke

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate, set on a differential basis of $16.94 on every rateable rating unit in the North Ward and of $13.79 on every rateable rating unit in the South Ward where a Lump Sum Contribution has not been elected under Part 4A comprising Sections 117A to 117N and Schedule 3A.

Footpaths Special Development Loan Rate - Woodville

Pursuant to Sections 16(3)(b) and 16(4)(b), a targeted rate, set on a differential basis of $12.05 on every rateable rating unit in the North Ward and of $14.95 on every rateable rating unit in the South Ward.

Due Date for Payment of Rates

Rates and charges for the year ending on 30 June 2015 will be assessed in four instalments, which will become due and payable on the following dates:

                        Instalment 1               31 August 2014

                        Instalment 2               30 November 2014

                        Instalment 3               28 February 2015

                        Instalment 4               31 May 2015

Charges for Water by Meter rates for the year ending on 30 June 2015 will be assessed in four instalments, which will become due and payable on the following dates:

                        Instalment 1               20 July 2014

                        Instalment 2               20 October 2014

                        Instalment 3               20 January 2015

                        Instalment 4               20 April 2015

Penalties

That the Council resolves pursuant to Section 57(1) to authorise the following penalties to be added on unpaid rates:

For all rates other than water by meter

a)        A penalty under Section 58(1) (a) of 10 percent on so much of any instalment that has been assessed after 1 July 2014 and which is unpaid by due date for payment, to be applied on the day after the due date. (Instalment penalty)

b)        A penalty under Section 58(1)(b) of 10 percent on so much of any rates assessed before 1 July 2014 which remain unpaid, on 8 July 2014. (Arrears penalty)

c)         A charge under Section 58(1)(c) of 10 percent on so much of any rates to which a penalty has been added under (b) above which remain unpaid, on 8 January 2015. (Arrears penalty)

The scheduled dates to add the penalties to the unpaid rates, are as at the following dates:

8 July 2014                       (Arrears penalty)

1 September 2014           (Instalment penalty)

1 December 2014            (Instalment penalty)

8 January 2015                (Arrears penalty)

1 March 2015                  (Instalment penalty)

1 June 2015                      (Instalment penalty)

For water by meter rates

d)              A charge under Section 58(1)(a) of 10 percent on so much of any water by meter rates if the rates remain unpaid by the end of the following month after the invoice was issued. The penalty will be applied a day after the due date.

Discount

Pursuant to Section 55 a 3% discount will be provided where a ratepayer makes full payment of the 2014/2015 rates on or before 31 August 2014.

Crs Roberts/Crispin                                                                                          Carried

 

10.7

Acceptance of Infracon Limited’s Statement of Intent for the Years of 2014/15, 2015/16 and 2016/17

10.7.1

That the report from the Chief Financial Officer dated 18 June 2014 concerning the acceptance of Infracon Limited’s Statement of Intent for the years of 2014/15, 2015/16 and 2016/17 (as circulated) be received, and

That this completed document be noted and accepted by the Council, acknowledging that a new Statement of Intent will be forwarded to the Council within three months after the appointment of the new Infracon Board.

Crs Davidson/Collis                                                                                          Carried

10.7.2

Mayor Ellis, Crs Crispin and Roberts previously declared an interest in this item of business, and they abstained from these discussions and voting on the motion regarding that matter.

 

10.8

Road Closure Requested Under the Tenth Schedule of the Local Government Act 1974

10.8.1

That the report from the Manager Engineering Services dated 17 June 2014 concerning a road closure application under the Tenth Schedule of the Local Government Act 1974 (as circulated) be received, and

That pursuant to Section 342 (1) (b) and the Tenth Schedule of the Local Government Act 1974, the Council resolves to close the following road for the purpose of allowing the Dannevirke Car Club to hold an event.

Road name:                Blairgowrie Road

Date of closure:          Sunday 30 November 2014

Period of closure:       9.00am to 5.00pm

Conditions Applied to the Granting of this Road Closure

1.       That the Area Roading Manager or his nominee in conjunction with the organiser will assess shortly prior to this event the condition of the road involved to determine its suitability for this purpose.

2.       That if the Area Roading Manager or his nominee identifies the road as being in an unsuitable condition arising from this assessment, then he has the discretion to request the organiser to withdraw the road from the route of this event.

3.       That shortly after the event has been held the Area Roading Manager or his nominee shall carry out a drive over of the road that was closed for this event to assess its condition.

Advisory Note

That should the Council incur any additional maintenance costs as a consequence of the event, then those expenses shall be recovered from the event organiser.

Crs Hull/Collis                                                                                                  Carried

 

10.9

Staff Report

10.9.1

Potential Fertiliser Centre – Dannevirke Aerodrome

10.9.1.1

It was noted that the potential lease of a site at the Dannevirke Aerodrome for a fertiliser storage and distribution centre has resulted in concerns being raised by some residents and users of this facility.

10.9.1.2

Such matters will be considered through the Council’s District Plan, and it is an example of the challenges of attracting compatible new businesses to improve the financial success of this district asset.

10.9.2

Woodville Recycling Bins

10.9.2.1

Chorus has agreed in principle to the lease of a parcel of land behind their building to relocate the Woodville recycling bins, subject to confirming the final plans.

10.9.3

Camping Grounds

10.9.3.1

The significant number of bookings for the Pahiatua camping ground (338) were noted relating to the month of May.

10.9.4

New Zealand Transport Agency Funding Assistance Rates Review

10.9.4.1

Political advocacy remains the best option to try and influence the final outcome of this review, with more details expected to be announced in September.

10.9.4.2

This matter was the subject of some discussion with the Minister of Local Government, Paula Bennett at a meeting held in Palmerston North yesterday.

10.9.4.3

While the Minister acknowledged that transport is not her area of responsibility in the Government, she considered the review appeared to be fair in reaching the proposed direction it is taking.

10.9.5

National Monitoring System – Collecting Priority Information for 2014/2015

10.9.5.1

The request received from the Minister for the Environment, Amy Adams was noted regarding the amount of information required concerning the Council’s Resource Management Act processes.

10.9.6

Rural Fire

10.9.6.1

The ceremony held in the Dannevirke Town Hall Concert Chamber on 16 June 2014 to recognise the significant achievements of the Tararua Rural Fire Service volunteers was acknowledged.

10.9.7

Library Active Borrowers

10.9.7.1

It was requested that the basis of assessing the statistics for the number of active borrowers at each of the district’s community libraries be ascertained.

10.9.8

That the report from the Chief Executive dated 18 June 2014 concerning an update on key projects and items of interest to the Council (as circulated) be received.

Crs Fenemor/Collis                                                                                          Carried

 

10.10

Proposed Wairarapa Tararua Expanded Rural Fire District

10.10.1

That the report from the Chief Executive dated 19 June 2014 concerning the proposed Wairarapa Tararua Expanded Rural Fire District (as circulated) be received, and

That the Council, based on the proposed cost structure and the separation of Rural Fire from Civil Defence and Emergency Management, declines the option of forming a new amalgamated Expanded Rural Fire District with Wairarapa. 

Crs Fenemor/Crispin                                                                                        Carried

 

10.11

Audit Arrangements 2013/2014

10.11.1

The Mayor welcomed Clint Ramoo, Mark Maloney and Peter Davies from Audit New Zealand to the meeting.

10.11.2

Clint Ramoo and Mark Maloney spoke on the focus of the audit arrangements for the 2013/2014 financial year, including the following matters:

·         Business risks specific to the Council and those identified by the Office of the Auditor-General relating to local government.

·         Impairment of the Council’s investments, such as assessing the value of Infracon Limited.

·         Managing conflicts of interest within the Council (both management and elected members).

·         Effectiveness of governance structures and their accountability.

·         Liquidation of the Council’s forestry company.

·         Impact of the earthquake, and recognition of this event in the Council’s accounting financial statements.

·         The affordability and sustainability of the Council’s rates requirement.

·         Review of the debenture trust deed.

·         Financial reporting disclosures.

·         Shared services arrangements.

·         Emissions trading scheme activities.

·         The governance role over council controlled organisations.

·         Project management.

·         Information technology systems.

·         Co-management governance arrangements.

10.11.3

These items form the basis of the audit arrangements letter setting out the work involved and the fee charged to undertake the audit.

 

11.             Portfolio Reports

11.1

Forestry

11.1.1

Cr Fenemor verbally reported that the situation regarding the income received from the Council’s forestry operations is being monitored.

11.1.2

Activities are continuing to be profitable, noting that while the price of export timber has dropped the majority of the production from the Council’s forestry interests goes into the domestic market.

11.2

Community Relations/Community Facilities

11.2.1

Cr Hull verbally reported on the following various matters relating to the community relations/community facilities portfolios:

·         The Bush Multisport Trust Annual General Meeting has been held, and they are looking forward to progressing the development of the Pahiatua Sale Yards area.

·         The Pahiatua Community Services Trust has completed their strategic plan.

·         The rural/provincial sectors meeting was very enlightening on issues concerning local government and central government.

·         A community meeting will be held next month to display the proposed branding for Pahiatua and its development within the town’s upgrade plan.

 

12.             Mayoral Matters

12.1

Nil

 

13.             Items not on the Agenda

13.1

Nil

 

 

14.

Public Excluded Item of Business

14.1

That the public be excluded from the following parts of the proceedings of this meeting, namely:

To discuss the proposed Corridor Network Maintenance Agreement

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

General subject matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for the passing of this resolution

Proposed Corridor Network Maintenance Agreement 2014-19

To protect commercial and industrial negotiations

Section (1) (a) (i)

 

This resolution is made in reliance on Section 48 (1) (a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as follows:

s7(2)(i)        The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). 

Crs Fenemor/Hull                                                                                            Carried

14.2

Clint Ramoo, Mark Maloney and Peter Davies from Audit New Zealand attended the discussions concerning this item of business to provide advice and assistance regarding probity issues.

 

14.4

That open meeting be resumed.

 

Crs Roberts/Fenemor                                                                                       Carried

 

14.5

That the following decision taken with the public excluded be confirmed in open meeting.

 

Item 14.3 – Proposed Corridor Network Maintenance Agreement 2014-19

 

That the Council enter into a detailed alliance or Collaborative Working Agreement discussions with Downers based on:

·         the project objectives previously agreed with the Council

·         the evaluation criteria and weightings previously agreed with the Council

·         the business model (Collaborative Working Agreement or alliance) previously agreed with the Council

·         a thorough and robust procurement process

·         the New Zealand Transport Agency have been involved throughout the process and are happy with the process and the outcome

Crs Roberts/Fenemor                                                                                       Carried

14.6

Cr Crispin abstained from voting on the motion regarding this item of business, having withdrawn from the public excluded part of the meeting after declaring a conflict of interest relating to this matter.

14.7

Cr Davidson registered his dissenting vote opposing the decision made concerning this item of business.

 

   

 

 

 

There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 4.00 pm.

 

 

 

____________________________

                       Mayor

 

    


 

Dannevirke Community Board

Minutes of a meeting of the Dannevirke Community Board held in the Tararua REAP Meeting Room, 15 Gordon Street, Dannevirke on Tuesday 8 July 2014 commencing at 3.05 pm.

 

1.               Present

Board Members R A Dresser (Chairperson), W R Macdonald (Deputy Chairperson), E J Christison, T J Delaney and Cr C J Isaacson (Council appointed Community Board member).

In Attendance

Mr R Taylor         –        Governance Manager

 

2.               Apologies

2.1

An apology was noted from Richard Harrison-Kamura (Tararua Community Youth Services) for non-attendance at the meeting due to another commitment in Wairoa.

 

3.               Public Forum

3.1

Nil

 

4.               Personal Matters

4.1

Nil

   

5.               Notification of Items Not on the Agenda

5.1

Nil

6.               Confirmation of Minutes

6.1

That the minutes of the Dannevirke Community Board meeting held on 3 June 2014 (as circulated) be confirmed as a true and accurate record of the meeting.

Delaney/Macdonald                                                                                       Carried

7.               Matters Arising from the Minutes  

7.1

Cycle/Walkway – Smith/Cole Streets and Adelaide Road  (Item 7.2)

7.1.1

Board Member Christison reported that good progress is being made to undertake this project, with the donation of gravel and lime received.

7.1.2

Board Members Christison and Delaney walked the intended area, and a meeting was held with Engineering Services staff to agree on the plans.

7.1.3

A start will be made on the Smith Street section to the town, with the anticipated completion date by the end of August.

7.1.4

The Walking Tall group have provided the voluntary labour, with the necessary donated materials also available.

7.2

Commemoration of the Centenary of the First World War – WW100
(Item 7.3)

7.2.1

Board Member Delaney reported that the Field of Remembrance Commemoration crosses are nearing completion, and they will be installed in readiness for 5 August 2014.

7.2.2

The guest speaker at the opening ceremony for this occasion will be Iain MacKenzie from the Fields of Remembrance Trust.

7.2.3

Iain MacKenzie is a Knight in the Order of the Crown of the Kingdom of Belgium, and is currently the President of the Passchendaele Society Incorporated, Rotary Club of Newmarket, and Trustee of the Motutapu Restoration Trust.

7.2.4

He was previously the Honorary Consul for Belgium, Director and Chief Executive of Sanyo New Zealand and General Manager of Philips and Pye Consumer Products.

7.2.5

That the Board pay from its discretionary funds the travel costs and one night’s accommodation for Iain MacKenzie to come to Dannevirke as the guest speaker at the ceremony to commemorate the centenary of the First World War.

Delaney/Christison                                                                                         Carried

7.2.6

The Deputy Chairperson has arranged a community concert in the Town Hall on Sunday 3 August 2014 at 3.00 pm as part of the commemorative activities to be held.

7.2.7

This will also include a static display provided by the Dannevirke Gallery of History.

                  


8.

Tararua District Council Report

8.1

That the report of the Tararua District Council meeting held on 25 June 2014 (as circulated) be received.

Isaacson/Macdonald                                                                                      Carried

8.2

Tararua District Civic Honour

8.2.1

Board members were invited to attend the presentation of the Tararua District Civic Honour to acknowledge the voluntary community service of Joyce McIntyre.

8.2.2

This event will be held on 24 July 2014 at 2.30 pm in the Woodville School Hall.

 

9.               Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities

9.1

Dannevirke Information Centre Management Committee

9.1.1

The Deputy Chairperson attended the bimonthly meeting of the Dannevirke Information Centre Management Committee, and he reported that Nolan Williams has been elected as its new Chairperson.

9.2

Covered Bus Stop Shelter

9.2.1

Board Member Delaney is investigating possible options to progress this project, and he will present a proposal to the Board at its next meeting.

9.3

Rural Community Transport Trust

9.3.1

The Chairperson outlined the presentation made to the Dannevirke Grey Power public meeting to introduce the Rural Community Transport Trust concept.

9.3.2

This meeting was attended by approximately 100 people, and a survey was distributed to ascertain support to implement this initiative in Dannevirke.

9.3.3

Currently 73 surveys have been completed and returned, with a general positive response indicated in favour of proceeding to establish this service.

9.3.4

A presentation will also be made to the Dannevirke Probus Club tomorrow morning to further identify the level of interest within the community to pursue this matter.

9.3.5

The group formed to progress this project will then meet again to consider the outcome conveyed through the consultation, and determine its intentions for the direction to take concerning the proposed trust.

9.4

Community Boards Workshop

9.4.1

The Chairperson, Deputy Chairperson, Board Member Delaney and Cr Isaacson attended the Community Boards Workshop held in Wanganui yesterday.

9.4.2

This provided informative discussions and presentations regarding the role of Community Boards and the relationship with its Council.

9.5

Dannevirke Brass Band

9.5.1

Board Member Delaney will be attending the Annual General Meeting of the Dannevirke Brass Band.

 

10.

Correspondence

10.1

That the correspondence as listed be received.

(a)       First Years Preschool Incorporated                                             6 June 2014
            Re:  Request for financial assistance

(b)       Dannevirke St John Cadets                                                          7 June 2014
            Re:  Combined Wairarapa/Tararua district badge camp for cadets

(c)        Dannevirke Promotion & Development Society Incorporated  9 June 2014 Re:  Thanks for funding towards the town centre security cameras monitoring system project

(d)       Dannevirke Gallery of History                                                     9 June 2014
Re:  Thanks for grant and invitation to Annual General Meeting

            Macdonald/Isaacson                                                                                    Carried

10.2

First Years Preschool Incorporated

10.2.1

That the Board grants the First Years Preschool Incorporated financial assistance of up to $341.30 from its discretionary funds towards the cost of hiring the Dannevirke Town Hall for their fashion show fundraising community event held on 9 August 2014.

Delaney/Christison                                                                                          Carried

10.3

Dannevirke St John Cadets

10.3.1

That the Board grants the Dannevirke St John Cadets financial assistance of up to $500.00 from its discretionary funds to underwrite the costs of the Wairarapa/ Tararua district badge camp held on 27 to 29 June 2014.

Dresser/Delaney                                                                                              Carried

10.4

Dannevirke Gallery of History

10.4.1

The Chairperson attended the Annual General Meeting of the Dannevirke Gallery of History, and they are very appreciative of the Board’s annual grant towards the costs of their administration.

 

 

11.

 

Wackrow Memorial Youth Award

11.1

That the Board proceeds with the arrangements for the 2014 Wackrow Memorial Youth Award, and it confirms the following dates in respect of this event:

Nominations open:               Monday 14 July 2014

Nominations close:               Friday 8 August 2014

Judging:                                Monday 18 August 2014 at 10.00 am or 5.30 pm

Award function, the Hub:     Monday 25 August 2014 at 7.00 pm

Delaney/Christison                                                                                          Carried

11.2

The Chairperson will consider and select an appropriate person to participate on the award judging panel as the community representative.

 

12.

Dannevirke Christmas Parade

12.1

The confirmed date for this year’s Dannevirke Christmas parade is Saturday 6 December 2014 at 12 noon.

12.2

The necessary planning for this event will be progressed, including the completion of the road closures application to the Council.

12.3

The Dannevirke Chamber of Commerce has indicated its support for the event’s change of date to the first Saturday in December.

12.4

This will enable them to consider arranging other attractions along with the parade to bring people to visit the town.

13.             Chairman’s Remarks

13.1

Nil

14.             Items not on the Agenda

14.1

Nil

 

There being no further business the Chairperson thanked those present for their attendance and contributions, and declared the meeting closed at 3.40 pm.

 

____________________________

                  Chairperson

 


 

Eketahuna Community Board

Minutes of a meeting of the Eketahuna Community Board held in the Eketahuna War Memorial Hall, corner of Jones Street and State Highway 2, Eketahuna on Friday 4 July 2014 commencing at 10.05 am.

 

1.               Present

Board Members C C Death (Chairperson), D F Eagle (Deputy Chairperson), S E Shannon and Cr W H Davidson (Council appointed Community Board member).

In Attendance

Mr R Taylor         –        Governance Manager

 

2.               Apologies

2.1

That the apologies be sustained from Board Member T J Hull and Cr T H Collis for non-attendance at the meeting.

Shannon/Eagle                                                                                               Carried

 

3.               Personal Matters

3.1

The Deputy Chairperson indicated that she may be absent from some future Board meetings for reasons regarding the health of a family member.

   

4.               Notification of Items Not on the Agenda

4.1

Nil

5.               Confirmation of Minutes

5.1

That the minutes of the Eketahuna Community Board meeting held on 6 June 2014 (as circulated) be confirmed as a true and accurate record of the meeting.

Davidson/Shannon                                                                                          Carried

6.               Matters Arising from the Minutes

6.1

Welcome to New Residents Event  (Item 10)

6.1.1

The arrangements have been confirmed to meet and welcome new residents to Eketahuna through an afternoon tea held in the Eketahuna Club on 6 July 2014 at 2.00 pm.

6.2

Pruning of London Plane Trees on Alfredton Road and Anderson Street
(Item 14.6)

6.2.1

The invoice received regarding the pruning of these trees was referred to the Manager Assets Group, with this expenditure authorised for payment from the roading budget.

6.3

Eketahuna Town Centre Upgrade  (Item 15)

6.3.1

Board members met informally with representatives of the Eketahuna Community Charitable Trust on 20 June 2014 to discuss the Eketahuna town centre upgrade, and a follow up meeting shall occur to further consider their perspective on any proposals.

6.3.2

The Economic Development and Communications Manager has been approached by Crs Davidson and Collis to prepare a presentation for the community to promote discussion on ideas to develop the upgrade design concept plan.

6.3.3

The material to form the basis of this presentation needs to be decided, and its preparation will include images and photos of places where such work has been done along with ideas conveyed to board members.

6.3.4

A public meeting can then be arranged, with the outcome assisting to progress the direction of the planning to identify the preferred concepts.

6.3.5

Board members will informally meet again at 6.30 pm on 25 July 2014 in the War Memorial Hall to advance the discussions concerning this project.

 

7.

Liaison with Community Representatives  (Brought forward on the agenda)

7.1

The Chairperson welcomed Diane Anderson (elected member of the MidCentral District Health Board) to the meeting, and invited her to address the Board.

7.2

Diane Anderson spoke on various health matters, including reference to the following:

·         Statistics from the District Health Board 2014/15 Annual Plan regarding daily averages in its district for the activities undertaken and the resources involved.

·         Planning for the future and delivering health services within its area from available funding budgets provided by Government to achieve performance targets and expected standards.

·         Options for models of care and more emphasis on access to health services in the community, and working in conjunction with general practitioners, specialists and other providers.

·         The proposed staged development and alterations to the Palmerston North Hospital.

7.3

There was discussion on the meeting held at Eketahuna to consider the provision of the St John Ambulance service in the town, and its need for more volunteers.

7.4

Hopefully there will be increased support from the community through generating possible interest in volunteering to boost the available resources.

7.5

This would help to ensure the community is covered to maintain the current service at Eketahuna by having sufficient numbers of volunteers as part of the local team based in the area.

7.6

The Chairperson thanked Diane Anderson for attending the meeting, and he acknowledged the informative discussions held concerning the health service and associated matters relating to the Eketahuna community.

 

8.                Shannon to Eketahuna Cycle Track Tararua Traverse Project Proposal

8.1

Cr Davidson gave a verbal update on the Shannon to Eketahuna Cycle Track Tararua Traverse project proposal, including reference to the following matters discussed at the recent meeting held at the Horizons Regional Council in Palmerston North:

·         The model for the formation of a charitable trust is to be considered.

·         Consultation is occurring with the two interested Iwi involved relative to the cultural values assessment required to be completed.

·         Safety requirements are a factor to be evaluated, with a day trip intended to be arranged to consider this aspect.

·         The next meeting will be held in Levin on 10 July 2014 at 11.00 am.

 

9.                Tararua District Council Report

9.1

That the report of the Tararua District Council meeting held on 25 June 2014 (as circulated) be received.

 

Davidson/Death                                                                                              Carried

9.2

Tararua District Civic Honour

9.2.1

Board members were invited to attend the presentation of the Tararua District Civic Honour to acknowledge the voluntary community service of Joyce McIntyre.

9.2.2

This event will be held on 24 July 2014 at 2.30 pm in the Woodville School Hall.

9.3

State of the Environment Report

9.3.1

The accuracy of the information was queried regarding the first, second and fourth resource consents referred to in the figure 4 table of this report concerning discharges granted to river and stream by the Horizons Regional Council within the period from 2009 to 2013.

9.3.2

It is noted that no effluent ponds are allowed to discharge into waterways, and when such previous consents were renewed the required method of disposal is discharge to land.

9.3.3

The Planning Manager will be requested to provide clarification concerning this matter and correct any details that appear to be wrong and misleading.

 

10.             Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities

10.1

Nil

                  

11.

Correspondence

11.1

That the correspondence as listed be received.

(a)       Kerry and Loreen Cunningham
            Re:  Eketahuna Camping Ground May Report

(b)       Eketahuna Our Town Incorporated                                            5 June 2014
            Re:  Request for reimbursement of Eketahuna Information Centre costs

(c)        Eketahuna Tennis Club Incorporated                                       19 June 2014

            Re: Thanks for financial assistance

Eagle/Shannon                                                                                              Carried

11.2

Eketahuna Our Town Incorporated

11.2.1

Cr Davidson and the Chairperson declared an interest in this item of business, and they abstained from these discussions and voting on the motion regarding that matter.

11.2.2

That the remaining funding of $3,636.96 be paid to Eketahuna Our Town Incorporated as the balance of the grant available in the 2013/2014 financial year for the Eketahuna Information Centre.

Eagle/Shannon                                                                                                Carried

 

12.

Trustpower Tararua District Community Awards

12.1

The Board will nominate some local voluntary organisations for the Trustpower Tararua District Community Awards, with the Chairperson abstaining from this process as he is a member of the judging panel.

12.2

Cr Davidson, the Deputy Chairperson and Board Member Shannon each agreed to complete an entry form nominating an Eketahuna organisation for these Awards.

 

13.             Chairman’s Remarks

13.1

2014 Tararua Sportsperson of the Year Awards

13.1.1

This year’s event will be held on 17 October 2014 at the Eketahuna Community Centre.

13.2

Proposed Eketahuna Skateboard Park

13.2.1

Eketahuna police officer Donna Olliver has raised $5,000 for the development of a proposed skateboard park, with applications to be made seeking further funding to undertake this project.

13.2.2

A suitable location needs to be determined for this facility, including considering the options of the playground area or the former BMX track site.

14.             Items not on the Agenda

14.1

Nil

 

 

There being no further business the Chairperson thanked those present for their attendance and contributions, and declared the meeting closed at 12.17 pm.

 

 

____________________________

                  Chairperson

 

 

 

 


9.3 Pahiatua On Track
Attachment
1  Minutes - Pahiatua On Track - 2 July 2014

 

PAHIATUA ON TRACK INCORPORATED

 

Minutes of the Pahiatua On Track Incorporated meeting held in the Pahiatua Service Centre Chamber, 136 Main Street, Pahiatua on Wednesday 2nd July 2014 commencing at 5.30pm.

 

1.      Present 

1.1    Committee Members:  L Powick (Chair), P Wilson (Deputy Chair), Michelle Rankin (Secretary), G Collinson,  Z Keall, T Abbot, Cheyanne Oosthuisen, John Arends, Cr Shirley Hull, K Windleborn.

 

         Members of the Public:  Ann Marie Bengston, Ralph Keall, Bryan James, Glenn Ryan, Raewyn McClelland and Daniel Moore

 

2.      Apologies

2.1    B MacDougall

 

3.      Notification of Items not on the Agenda

         Keep New Zealand Beautiful Week 14th to 20th September

 

4.      Raewyn McClelland spoke to the committee about a youth mentoring programme called Big Brothers Big Sisters.  This service provides a mentoring programme for children and young people between the ages of 7 to 17 years.  Raewyn has left pamphlets if anyone was interested from the Pahiatua area.

 

4.1    Bryan James spoke to the committee on behalf of the RSA regarding its grant application.  This will be discussed later in the meeting.

 

4.2    Phil introduced Glenn Ryan who is the Sergeant in Charge at the Pahiatua Police Station.  Glenn gave a quick overview on what is happening in Pahiatua.  The CCTV cameras have been working really well.  The committee can go and visit the station to see the cameras working.  Phil and Jason will work on an editorial to put in the Bush Telegraph.

 

4.3    Daniel Moore gave the committee an update on the Triple T project.  Their business plans are in place and they are working hard to secure funding to be able to move forward.  They have had two applications declined and they are currently waiting to hear back from other applications.  Daniel acknowledged the $2000 that POT have donated for this project and stated that this is sitting in their bank account and it could be returned at any stage.  

 

5.      Confirmation of Minutes 

5.1    That the minutes of the Pahiatua On Track meeting held on 4th June 2014 be confirmed as a true and accurate record of the meeting.

         Louise/Katrina                                                                                       Carried

 

5.2    A correction is to be made to the previous minutes from point 10.4.  This should read Cheyanne is completing her level 3 certificate.

         Zelda/Tom                                                                                                                    Carried

 

 

6.      Matters Arising

6.1    Polish Reunion: Brett was attending a meeting.  Unsure if there will be a day trip to Pahiatua.

6.2    Point 5.5:  Brett is still waiting to hear back from the PD supervisor.

6.3    Point 6.4:  Shirley Hull has a meeting with Fonterra to discuss plans for the pathway on Pukemiku Road.

 

7.      Tararua District Council Reports

7.1    Shirley Hull verbally reported on various matters applicable to us from the Council reports including the recycling centre was insured and there are plans to re-build it.

Graeme/Tom                                                                                                   Carried

 

8.         Correspondence Inwards

8.1       Pahiatua Community Services Trust - Annual General Meeting invitation

8.2       Inland Revenue Department - GST return

            Phil/ Katrina                                                                                                 Carried

 

9.         Financial Report

9.1       John Arends verbally reported on the financial reports.  $5000 has come in from Pub Charity for the Harvard plane upgrade.

 

9.2       Accounts to be past for payment:

            Advanced Security Group                  $2300

            Committee meeting fees                     $2552.50

            A Carter                                              $115.00

            MacDougall’s                                     $93.04

            J Arends                                              $614.44

            John/Katrina                                                                                                 Carried

           

9.3       That the Harvard Plane Committee applies for $20,000 from the Lions Foundation. 

John/Michelle                                                                                               Carried

 

10.       Discretionary Grants

10.1     That the committee approves the application made by Bryan James for assistance with the white cross wall of remembrance and that the sum of $1,737.00 be granted. 

Katrina/Michelle                                                                                          Carried

Louise is to contact Bryan.

 

11.       Portfolio Reports

11.1     Youth

            Cheyanne is going overseas in September and she will start her level 3 certificate when she returns.  Before then Tom and Cheyanne are working on putting together a survey, and once they have this they will approach the college.  Tom is also applying through the Career Force to do a leadership course.

 

 

 

 

11.2     Business Group

            Planning will start towards events leading up to Christmas.

 

11.3     Harvard Plane Upgrade

            John and Jason drove to New Plymouth to see what the progress is.  They were very impressed, and the tail is complete.  The contract between the Harvard Plane Committee and the contractor has been drawn up.  The raffle is going well. The last push with this will be at market day on Friday and then the raffle will be drawn.  John is currently applying to the Lions Foundation for a grant.

 

11.4     Town Upgrade

            The subcommittee is finalising the details for the community meeting, and the date set is Thursday 17th July at 7.00pm in the Tararua Club.  They will display the proposed branding for Pahiatua and its development within the town’s upgrade.

 

12.       Christmas Decorations

            Zelda and Brett have been trying to locate where the Christmas lights have been stored.  It has been found that the lights taken down are not worth fixing.  Shirley, Tom, Zelda and Louise are going to meet on Friday at 10.30am to discuss further options.

 

13.       Items not on the Agenda

13.1     Bush Multisport Trust Annual General Meeting

            Louise attended the Bush Multisport Trust Annual General Meeting. They had a good turnout. There was a lot of interest and discussion on what is happening to the sale yards.  The Trust was encouraged to start the process of public consultation for the development of the sale yards.

 

13.2     Keep New Zealand Beautiful Week

Zelda has advised the committee of the date when this year’s Keep New Zealand Beautiful campaign will start.  Pahiatua On Track will apply again to be a member.  Zelda is to make contact with Fonterra, the schools and Girl Guides.  Bins for butts are arriving soon to be allocated around Main Street. 

 

The meeting closed at 7.30pm.

 

 

  

           _________________________________

                        Chairperson

 

 

 

 

 

 

 

 

 


9.4 Woodville Districts' Vision
Attachment
1  Minutes - Woodville Districts' Vision - 1 July 2014

               Minutes of a meeting of Woodville Districts’ Vision held in the Woodville Events Centre on Tuesday 1 July             2014 commencing at 7.00pm.

1.    Present: R Winter, Cr T Collis, P White, G Murray, P McCool, A Devonshire, S McLeod, J Coombe, D Pretty.

Also: J Reid

 

2.    Apologies: B Hutton, J Smith
That the apologies be accepted. 

R Winter/J Coombe                                                                                                                                                   Carried

3.    Minutes of the Previous Meeting

Taken as read

         That the minutes of the meeting held on 3 June 2014 be accepted as a true and correct record of that                                            meeting.

R Winter/ G Murray                                                                                                                                                 Carried

4.    Matters Arising

A Devonshire had spoken with Mike at Agnews regarding the outdoor equipment repairs and considered the invoice was fair. R Winter has spoken to Nick White about not proceeding with incurring costs without going through the WDV committee. A Devonshire noted there were other repairs in the park required.

That A Devonshire seeks a price for these outstanding repairs and brings it to the next meeting.

A Devonshire/S McLeod                                                                                                                                          Carried

5.    Executive Minutes

That the Executive minutes be accepted as a true and accurate record.

R Winter/G Murray                                                                                                                                                 Carried

5.1  That the money remaining in the discretionary account as at 30 June 2014 be transferred to an interest bearing account earmarked for walkway development.

R Winter/G Murray                                                                                                                                                  Carried 

5.2  R Winter advised that there was still $2,333.33 to pay the artist for the sculpture. Further expenditure is $1000 to Sedco for the steel structure, $1300 for concrete (covered by the grant from Fulton Hogan) and to J Goldsworthy for labour. The Lions will assist with installation. An event is needed to mark the installation and this is to be organised when the sculpture is in place probably near the end of July.

5.3  R Winter confirmed that a donation of $200 be sent to Bev Armistead for her work in the rose gardens besides the i-Site.  R Winter is to seek information from TDC regarding the missing plaque commemorating one of the gardens.

 

 

5.4  Notice of the visioning meeting on 24 July is already with the Community News and Radio Woodville.  All members are to send out meeting notices to ten of their own contacts.  R Winter is to contact the schools for newsletters.  Posters will go into the business sector, and are to be delivered to all households a week before the 24th. Sue, Julie and Jude are to organise a Christmas themed supper. 

5.5  That a letter be sent to Woodville organisations urging them to send a representative.

R Winter/S McLeod                                                                                                                                                   Carried 

 

6.            Correspondence

      Inwards

MCI and Associates regarding requirements for the forthcoming audit
Woodville-Pahiatua Racing Club grant application for trees
Thank you letter from Papatawa School for grant

Outwards
Thank you letter to Milton Wainwright for work on the roses by the railway station

That the inwards correspondence be received.

P McCool/R Winter                                                                                                                                                   Carried   

7.            Reports

Treasurer’s Report

That the Treasurer’s report be accepted and the accounts itemised are passed for payment.

P McCool/G Murray                                                                                                                                                  Carried

Tararua District Council Report

T Collis brought up a range of Council matters including:

·    Recycling: Chorus has agreed to the relocation of the recycling bins.

·    The Mayor has not confirmed his visit to Pilsen.

·    Council requests to be advised of any presence of Old Man’s Beard weeds.

·    The Infracon Board has resigned, and interim directors are in place.

·    The average overall rates rise will be 3.41%.
P White said work was planned for the berm on the south side of Fountaine Square and he queried the necessity for this. R Winter said that WDV still needs a Council liaison person as this proposed work had not been notified to the committee.
T Collis said she would look into the repairs of potholes at the Sports Stadium car park raised by A Devonshire.
R Winter noted that Stringfellows had started work on the new footpath from Gordon to Adele Streets 18 months after the matter was first raised at WDV by K McIntyre.

 

8.            Events and Promotion

      Armistice Day

      Armistice Day is to be organised by R Winter.

                     Christmas Parade
                     That there be no charge for stalls in Fountaine Square.

                      R Winter/S McLeod                                                                                                                                            Carried   

  
9.           Lindauer Studio
               No report

10.         General Business

10.1       CCTV

               That WDV applies to Pub Charity for $30,000 to cover the cost of six CCTV cameras for the town.

R Winter/ A Devonshire                                                                                                                                           Carried

 

It was agreed that an interim camera be set up on the Caltex Service Station to monitor the new sculpture when it is installed.

 

10.2       Town Signage

 T Collis and R Winter are to talk to L Simpkin regarding branding. R Winter said that more ideas may come out of the visioning session.

 

10.3       Annual General Meeting

 It was agreed that the meeting be held on Tuesday 9 September 2014 at 7.00 pm and that the general meeting be delayed by a week and held prior to the Annual General Meeting at 6.30 pm

 

That all grant recipients from the past two years be invited to make a brief report to WDV at the Annual General Meeting, and that Carole Wilton and Debbie Creel be invited to attend the Annual General Meeting where they would be formally thanked for their contribution to WDV.

                             

R Winter/S McLeod                                                                                                                                                 Carried

 

 

               The meeting closed at 8.05pm. The next meeting will be held on Tuesday 5 August 2014.

 

               Chairman.....................................           Secretary..................... .............               Date................................

               R Winter                                                           P McCool

 


Report

Date

:

23 July 2014

To

:

Mayor and Councillors

Tararua District Council

From

:

Natarsha Nikora

Recreation Officer Sport Tararua

Subject

:

Grant Application of Brad Monaghan to the International Representatives Scheme

Item No

:

10.1

 

1.             Reason for the Report

1.1                      This report has been prepared for the Council to consider the application of Brad Monaghan requesting funding from the International Representatives Scheme.

2.             Background

2.1                      The Council has funding available to support the district’s elite athletes selected to represent New Zealand at international events.

2.2                      Presently, the balance available in this account is $5,000.00.

2.3                      Funding awarded from this Scheme is based on the applicant’s budget and the distance of travel to the international event.

2.4                      Grants can be made up to a maximum amount of $500.00 if competing within the Pacific/Oceania region and up to a maximum of $800.00 if competing within the rest of the world.   Discretion is available to alter this provision in exceptional circumstances.

3.             Details of Application Received

3.1                      An application has been received from Brad Monaghan who has been selected to represent New Zealand as a member of the NZ Junior Men’s Volleyball team at the South East Asian Volleyball Championships held in Naypyitaw, Myanmar from 30 July to 8 August 2014.

 

3.2                      International teams from the following countries will attend the championships: Maynar, Vietnam, Thailand, Cambodia, Indonesia, Australia and Laos. 

3.3                      Brad has represented New Zealand as a member of the 2014 NZ Secondary Schools volleyball team that beat Australia 3-2.

3.4                      Brad was also part of the 2013 New Zealand Youth (U18) volleyball team that attended the 2013 USA High Performance Championships in Florida.

3.5                      The application submitted by Mr Monaghan seeks to raise funding towards the costs that he will incur, with evidence of costs of $2,200.00 (airfares, travel insurance, accommodation, transfers, uniform), with documentation attached.

3.6                      This is the second application Brad has submitted to the International Representatives Scheme.

4.             Significance Assessment

4.1                      The proposed actions recommended to the Council are not considered significant in terms of the policy on significance.

5.             Conclusion

5.1                      The request meets the criteria for eligibility set down in the guidelines for an application.

5.2                      In accordance with the Scheme’s guidelines, the following recommendation is made for the Council’s consideration.

6.             Recommendation

6.1                   That the report from the Recreation Officer Sport Tararua dated 23 July 2014 concerning the Grant Application of Brad Monaghan to the International Representatives Scheme (as circulated) be received, and

6.2                   That the Council approves the application made by Brad Monaghan for assistance towards his costs to represent New Zealand as a member of the NZ Junior Men’s Volleyball team competing at the South East Asian Volleyball Championships held in Naypyitaw, Myanmar from 30 July  to 8 August 2014, and

6.3                   That the sum of $800.00 be granted from the International Representatives Scheme for this purpose.

 

Attachments

1.    Grant Application  from Brad Monaghan

   


10.1 Grant Application of Brad Monaghan to the International Representatives Scheme
Attachment
1  Grant Application  from Brad Monaghan


 


 


 


 


 


 


 


 


 


 


 


Report

Date

:

23 July 2014

To

:

Mayor and Councillors

Tararua District Council

From

:

Natarsha Nikora

Recreation Officer Sport Tararua

Subject

:

Grant Application of Gareth Cannon to the International Representatives Scheme

Item No

:

10.2

 

1.             Reason for the Report

1.1            This report has been prepared for the Council to consider the application of Gareth Cannon requesting funding from the International Representatives Scheme.

2.             Background

2.1            The Council has funding available to support the district’s elite athletes selected to represent New Zealand at international events.

2.2            Presently, the balance available in this account is $5,000.00.

2.3            Funding awarded from this Scheme is based on the applicant’s budget and the distance of travel to the international event.

2.4            Grants can be made up to a maximum amount of $500.00 if competing within the Pacific/Oceania region and up to a maximum of $800.00 if competing within the rest of the world.   Discretion is available to alter this provision in exceptional circumstances.

3.             Details of Application Received

3.1            An application is received from Gareth Cannon who has been selected to represent New Zealand as a member of the NZ Cross Country Team for the 2014 Mountain Bike World Championships held in Hafjell and Lillehammer, Norway from 2 to7 September 2014

3.2            International teams from the following countries will attend the championships: Australia, USA, Canada, Austria, Netherland, Germany, France, England and South Africa.

3.3            In 2014, Gareth placed 2nd at the NZ Mountain Bike Championship and the NZ Mountain Bike Cup. He placed 5th at the Oceania Mountain Bike Championship.

3.4            Gareth is the 2013 North Island Mountain Bike Champion.

3.5            This is the first application Gareth has submitted to the International Representatives Scheme.

3.6            The application submitted by Gareth seeks to raise funding towards the costs that he will incur, with evidence of costs of $13,450.00 (airfares, travel insurance, accommodation, uniform), with documentation attached.

4.             Significance Assessment

4.1            The proposed actions recommended to the Council are not considered significant in terms of the policy on significance.

5.             Conclusion

5.1            The request meets the criteria for eligibility set down in the guidelines for an application.

5.2            In accordance with the Scheme’s guidelines, the following recommendation is made for the Council’s consideration.  

 

6.             Recommendation

6.1            That the report from the Recreation Officer Sport Tararua dated 23 July 2014 concerning the Grant Application of Gareth Cannon to the International Representatives Scheme (as circulated) be received, and

6.2            That the Council approves the application made by Gareth Cannon for assistance towards his costs to represent New Zealand as a member of the NZ Cross Country Team competing at the 2014 Mountain Bike World Championships held in Hafjell and Lillehammer, Norway from 2 to7 September 2014, and

6.3            That the sum of $800.00 be granted from the International Representatives Scheme for this purpose.

Attachments

1.    Grant Application from Gareth Cannon

   


10.2 Grant Application of Gareth Cannon to the International Representatives Scheme
Attachment
1  Grant Application from Gareth Cannon


 


 


 


 


 


 


 


 


 


 


 


Report

Date

:

23 July 2014

To

:

Mayor and Councillors

Tararua District Council

From

:

Natarsha Nikora

Recreation Officer Sport Tararua

Subject

:

Grant Application of Luke Jones to the International Representatives Scheme

Item No

:

10.3

 

 

1.             Reason for the Report

1.1            This report has been prepared for the Council to consider the application of Luke Jones requesting funding from the International Representatives Scheme.

2.             Background

2.1            The Council has funding available to support the district’s elite athletes selected to represent New Zealand at international events.

2.2            Presently, the balance available in this account is $5,000.00.

2.3            Funding awarded from this Scheme is based on the applicant’s budget and the distance of travel to the international event.

2.4            Grants can be made up to a maximum amount of $500.00 if competing within the Pacific/Oceania region and up to a maximum of $800.00 if competing within the rest of the world.   Discretion is available to alter this provision in exceptional circumstances.

3.             Details of Application Received

3.1            An application has been received from Luke Jones who has been selected to represent New Zealand as a member of the New Zealand Junior Squash Team at the Junior World Squash Championships held in Nambia, South Africa from 10 to 21 August 2014.

 

3.2            International athletes and teams from all over the world, including Australia, Malaysia, Africa, England, Poland, USA and India participate in this event.

3.3            In January 2014 Luke was selected to represent New Zealand at the Junior Test Series against Australia in the Gold Coast.

3.4            Luke was a member of the 2013 New Zealand Secondary Schools Squash Team competing at the Trans Tasman Series vs Australian Secondary School Teams in Palmerston North.  

3.5            This is the second application Luke has submitted to the International Representatives Scheme.

3.6            The application submitted by Luke seeks to raise funding towards the costs that he will incur, with evidence of costs of $4,000.00 (airfares, travel insurance, accommodation, uniform), with documentation attached.

4.             Significance Assessment

4.1            The proposed actions recommended to the Council are not considered significant in terms of the policy on significance.

4.2           Conclusion

4.3            The request meets the criteria for eligibility set down in the guidelines for an application.

4.4            In accordance with the Scheme’s guidelines, the following recommendation is made for the Council’s consideration.

 

5.             Recommendation

5.1            That the report from the Recreation Officer Sport Tararua dated 23 July 2014 concerning the Grant Application of Luke Jones to the International Representatives Scheme (as circulated) be received, and

That the Council approves the application made by Luke Jones for assistance towards his costs to represent New Zealand as a member of the NZ Junior Squash Team competing at the Junior World Squash Championships held in Nambia, South Africa from 10 to 21 August 2014, and

That the sum of $800.00 be granted from the International Representatives Scheme for this purpose.

Attachments

1.    Application for Grant from Luke Jones

   


10.3 Grant Application of Luke Jones to the International Representatives Scheme
Attachment
1  Application for Grant from Luke Jones


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Report

Date

:

14 July 2014

To

:

Mayor and Councillors

Tararua District Council

From

:

Natarsha Nikora

Recreation Officer Sport Tararua

Subject

:

Grant Application of Chris Arbuthnott to the International Representatives Scheme

Item No

:

10.4

 

 

1.             Reason for the Report

1.1            This report has been prepared for the Council to consider the application of Chris Arbuthnott requesting funding from the International Representatives Scheme.

2.             Background

2.1            The Council has funding available to support the district’s elite athletes selected to represent New Zealand at international events.

2.2            Presently, the balance available in this account is $5,000.00.

2.3            Funding awarded from this Scheme is based on the applicant’s budget and the distance of travel to the international event.

2.4            Grants can be made up to a maximum amount of $500.00 if competing within the Pacific/Oceania region and up to a maximum of $800.00 if competing within the rest of the world.   Discretion is available to alter this provision in exceptional circumstances.

3.             Details of Application Received

3.1            An application has been received from Chris Arbuthnott who has been selected to represent New Zealand as a member of the Paralympic NZ Swimming Team at the Pan Pacific Para-Swimming Championships competing in Pasadena, USA from 27 July to 13 August 2014.

3.2            International teams from the following countries will attend the championships: Australia, Brazil, Canada, USA, Mexico and South Africa.

3.3            Chris gained international classification in February at the NSW State Open Championships in Sydney, Australia. 

3.4            In 2013, Chris was selected by Paralympics New Zealand to be part of the High Performance Team.

3.5            This is the first application Chris has submitted to the International Representatives Scheme.

3.6            The application submitted by Chris seeks to raise funding towards the costs that he will incur, with evidence of costs of $4,842.00 (airfares, travel insurance, accommodation, uniform), with documentation attached.

4.             Significance Assessment

4.1            The proposed actions recommended to the Council are not considered significant in terms of the policy on significance.

5.             Conclusion

5.1            The request meets the criteria for eligibility set down in the guidelines for an application.

5.2            In accordance with the Scheme’s guidelines, the following recommendation is made for the Council’s consideration.

 

6.             Recommendation

6.1            That the report from the Recreation Officer Sport Tararua dated 14 July 2014 concerning the Grant Application of Chris Arbuthnott to the International Representatives Scheme (as circulated) be received, and

6.2            That the Council approves the application made by Chris Arbuthnott for assistance towards his costs to represent New Zealand as a member of the Paralympic NZ Swimming Team competing at the Pan Pacific Para-Swimming Championships held in Pasadena, USA from 27 July  to 13 August 2014, and

6.3            That the sum of $800.00 be granted from the International Representatives Scheme for this purpose.

Attachments

1.    Grant Application from Chris Arbuthnott

   


10.4 Grant Application of Chris Arbuthnott to the International Representatives Scheme
Attachment
1  Grant Application from Chris Arbuthnott


 


 


 


 


 


 


 


 


 


 


 


 


Report

Date

:

23 July 2014

To

:

Mayor and Councillors

Tararua District Council

From

:

Natarsha Nikora

Recreation Officer Sport Tararua

Subject

:

Grant Application of Lara Pritchard to the International Representatives Scheme

Item No

:

10.5

1.             Reason for the Report

1.1            This report has been prepared for the Council to consider an application received from Lara Pritchard requesting funding from the International Representatives Scheme.

2.             Background

2.1            The Council has funding available to support the district’s elite athletes selected to represent New Zealand at international events.

2.2            Presently, the balance available in this account is $5,000.00.

2.3            Funding awarded from this scheme is based on the applicant’s budget and the distance of travel to the international event.

2.4            Grants are available up to a maximum amount of $500.00 if competing within the Pacific/Oceania region and up to $800.00 if competing within the rest of the world.   Discretion can be applied to alter this provision in exceptional circumstances.

3.             Details of Application Received

3.1            An application has been received from Lara Pritchard who has been selected to represent New Zealand as a member of the NZ U21 Women’s Canoe Polo team to compete at the 2014 International Canoe Federation’s Polo World Championships held in Thury-Harcourt, France from 24 to 28 September 2014.

3.2            The tour will include three warm-up tournaments in Netherlands, France and Belgium.

3.3            The championships will host competitors from over 25 countries.

3.4            The previous U21 Women’s NZ Canoe Polo team placed third at the 2012 world championships in Poland. The team is ranked third in the world.

3.5            Lara was a member of the Palmerston North Development team, Valkries that placed 5th at the 2014 National A-Grade Women’s Canoe Polo Tournament.

3.6            Lara captained the Wairarapa College senior mixed canoe polo team.

3.7            Lara is a club member of the Wairarapa Paddlers

3.8            The application submitted by Lara seeks funding towards the costs that she will incur, with a budget of $8,665.00 attached.

3.9            This is the first application Lara has submitted to the International Representatives Scheme.

4.             Significance Assessment

4.1            The proposed actions recommended to the Council are not considered significant in terms of the policy on significance.

5.             Conclusion

5.1            The request meets the criteria for eligibility set down in the guidelines for an application.

5.2            In accordance with the scheme’s guidelines, the following recommendation is made to the Council.

 

6.             Recommendation

6.1            That the report from the Recreation Officer Sport Tararua dated 23 July 2014 concerning the Grant Application of Lara Pritchard to the International Representatives Scheme (as circulated) be received, and

6.2           That the Council approves the application made by Lara Pritchard for assistance towards her costs to represent New Zealand as a member of the NZ U21 Women’s Canoe Polo team competing at the 2014 International Canoe Federation’s Polo World Championships held in Thury-Harcourt, France from 24 to 28 September 2014, and

6.3           That the sum of $800.00 be granted from the International Representatives Scheme for this purpose.

Attachments

1.    Application from Lara Pritchard

   


10.5 Grant Application of Lara Pritchard to the International Representatives Scheme
Attachment
1  Application from Lara Pritchard to the International Representatives Fund


 


 


 


 


 


 


 


Report

Date

:

23 July 2014

To

:

Mayor and Councillors

Tararua District Council

From

:

Colin Veale

Community Assets Manager

Subject

:

Management of the Dannevirke Camping Ground   

Item No

:

10.6

1.             Reason for the Report

The Dannevirke Camping Ground has been operating under a Council employed custodian since 16 December 2013, and this report reviews the performance for the period of 16 December 2013 to 31 May 2014.

2.             Background

2.1            The camping ground had been leased out since 1993.

2.2            The lessee was paid a management fee of $21,000.00 (GST exclusive) per annum and retained the camping fees.  They also had free rental of the house but paid the rates, insurance, telephones and electricity for the house and camping ground facilities.  They were responsible for all minor maintenance of the buildings, cleaning and mowing of the grounds.  They were responsible for the advertising costs for the camping ground.

2.3            When the lease expired in 2013, the Council decided to upgrade the facilities and call for registrations of interest to lease the camping ground.

2.4            No “registrations of interest” were received and as a result, the Council decided to employ a custodian to run the camping ground for a trial period.

2.5            The custodian was paid a salary to run the camping ground and do the cleaning.  All income from the camping ground comes back to the Council.

2.6            The Council pays all of the operating costs.

2.7            The custodian lives in the custodian’s house and pays a rental of $600.00 per month.

3.             Significance Assessment

3.1            As noted within previous reports, the management of the Dannevirke Camping Ground is not considered to be a matter of significance.

4.             Performance to 31 May 2014

4.1            The camping ground opened on 16 December 2013 with no bookings.

4.2            Since 16 December 2013, the Dannevirke Camping Ground has catered for campers by supplying cabin facilities, motor home caravan parking and tent camping.

4.3            The total usage for 16 December 2013 to 31 May 2014 is 1,740 persons.  Of these 1,740 – 301 people have stayed in the cabins over 213 nights.

4.4            For the same period last year 1,767 persons stayed.  The previous lessee had two self-contained units and an extra cabin, and during this period they were hired out for 242 nights.

4.5            Feedback from patrons about the custodian, the state of the facilities and the general running of the camping ground has been very complimentary.  The undermentioned are some of the comments received:

Gordon and Joan from Rylstone, Australia sent the following email:

We had pleasure in staying at this park for a couple of nights.  We would like to commend the Council on such an establishment.  Having owned a caravan park in Australia for five years and having stayed in numerous parks in Australia, Britain and New Zealand, we can definitely say this park is of a high standard with all the facilities you require and a beautiful setting.  Your host Kim is so helpful/cheerful and maintains the amenities and camp kitchen in a first class manner.  Certainly Dannevirke and especially the park is a place we will strongly recommend to fellow travellers.”  

Lisa and Tamane from Austria wrote in the visitors book

“Best Camping Ground with the most beautiful kitchen ever.”

Robert and Elaine, Hawera

“Lovely, lovely, lovely, so nice to have sparkling amenities.”

Moira and Colin, Aberdeen, Scotland

“Best site we have ever stayed at in NZ or UK.”

4.6            Several campers have commented on how cheap the fees are.  This has been adjusted as part of the Camping Ground fees and charges for 2014/15.

4.7            Feedback from campers has been that there are no self-contained units available. The custodian has received at least 20 calls a month requesting these.

4.8            The costs to operate the Camping Ground over this period were:

·    Expenses Incurred

Salary                                             $ 11,000.00

Refuse Collection                           $         76.00

Insurance                                       $    1,900.00

Energy                                            $    1,209.00

General Maintenance                    $    1,731.00

Extraordinary Maintenance          $    4,671.00

Rates                                              $    1,790.00

Telephone                                      $       298.00

TOTAL                                             $  22,675.00

 

·    Revenue Received

 

Camping Fees                                 $ 15,639.00

House Rental                                 $   3,000.00

TOTAL                                             $ 18,639.00

 

Excess expenditure over income   $   4,036.00

 

Under the old agreement, for the same period the net cost to the Council would have been $10,500.00 for the management fee less $900.00 rates apportioned and $950.00 insurance apportioned, giving a figure of $8,650.00.

Not all set up costs are included.

 

4.9            The lack of historic expenses for the camping ground makes it difficult to estimate the full running costs and thus lease out the property.  Officers believe the present custodian should be retained until the end of June 2015 to establish the correct running costs given the performance of the custodian, and in particular, the positive feedback the Council has received.

5.             Estimated Occupancy for the Next Six Months

5.1            The previous lessee had two self-contained units, an extra cabin and a caravan that they also rented out.

5.2            The Council opted not to purchase the units and caravan and wanted to concentrate on letting the three cabins and hosting campervans and tenting.  The extra cabin used was converted into a storage area.

5.3            Through the lack of units with bathrooms, the number of campers will drop off over the winter.

5.4            It is predicted that the number of people using the cabins will reduce over winter and the main campers using the complex will be motorhomes.  It is unclear how many motorhomes will use the facility during winter.

5.5            At present, the custodian is getting at least 20 requests a month for units with bathrooms.  When campers realise these facilities are not available they are not interested in staying.  The custodian feels that we are missing out on a large part of the market, especially for families with young children and the elderly.  The custodian believes we could rent out a unit with its own toilet for $80/$90 a night.

5.6            The Council needs to decide if they want to provide a unit that has its own bathroom.

5.7            At present there is a unit available that is 36m2.  This unit is one-bedroom with a lounge, kitchen, laundry and bathroom.  The kitchen could be removed to make it into a large family unit.  The building inspectors viewed the unit and they believe it to be in very good condition.

5.8            The cost delivered to the site would be $32,000.00.  There would also be consent and service connection fees on top of this.  At this price, the unit represents good value for money compared to other relocatables on offer.

5.9            The cost of this unit would be covered by the sale of the existing house and section.

5.10          If the Council were to purchase the unit, it could conservatively look at hiring this out for 100 nights a year.  This assessed at a conservative price of $80.00 a night would return $8,000.00 per annum.  This is a gross return of 25% on investment, less any cleaning and maintenance.

6.             Sale of Present Custodian House

6.1            The Council approved the sale of the custodian’s house at its meeting of 25 September 2013. 

6.2            Sale of the property will proceed once the area behind the house has been subdivided.  The surveyor has established there is one good-sized section plus the house section to sell.  This will yield the greatest return to the Council.

6.3            The money from the sale of the present custodian’s house and the other section would be enough to cover the new custodian’s house, and a unit with its own bathroom should the Council wish to proceed with that option.

7.             Judo Hall

7.1            At present the Judo Hall is situated on the rear of the two sections.  It is accessed through the domain.  The Judo Club who does not hold a current lease with the Council owns the hall and they do not pay either rent or rates on the land they occupy.

7.2            The hall has fallen into a state of disrepair and it requires remedial work. 

7.3            The toilets from the hall empty into a septic tank, which comprises of a 200 litre plastic drum inside an offal hole.  The Council building staff raised concerns about the compliance issues on the building and the associated health issues.

7.4            At present the club meets every Wednesday from 6.30 pm to 9.00 pm.

7.5            Council officers have met with the Judo Club to discuss accommodation options.  An update will be provided at the meeting.  These options need to be sustainable to the club.

8.             Development of the New Custodian’s House

8.1            With the sale of the present custodian’s house, the Council will need to provide a replacement house on the camping ground itself.

8.2            Options looked at for this new house have included:

·    Transportable units

·    Pre-fabricated units

8.3            The transportable option is not viable as the driveway is too narrow to get a normal sized house down it.

8.4            The Hovding Court option to move one of the double units is also not viable.  The unit requires the tile roof to be removed before it can be transported and it would require rewiring and refurbishing.

8.5            The most viable option is to build a pre-fabricated house on-site.  This would cause the least disruption to the camping ground site.  The new house would have to be built before the sale of the present custodian’s house in George Street to enable the custodian to remain on-site to manage the Camping Ground.

8.6            The cost of building the new house would be loan funded in the interim until completing the sale of the old house and section.

 

9.             Recommendations

9.1            That the report from the Community Assets Manager dated 23 July 2014 concerning the Management of the Dannevirke Camping Ground   (as circulated) be received, and

9.2            That the Council acknowledges the effort of the custodian in getting the camping ground operating successfully, and it notes the positive feedback conveyed by campers, and 

9.3            That the Council maintains the current arrangement to run the camping ground until 30 June 2015, and 

 

9.4            That the Council considers the long term options for the management of the Dannevirke Camping Ground as part of the 2015 Draft Long Term Plan process, and

9.5            That the Council notes that the George Street house and section is to be offered for sale once the subdivision process has been completed, and

9.6            That a pre-fabricated house is built for the custodian to be situated on the camping ground oval, and

9.7            That to increase the options available to a wider range of campers the unit with its own bathroom is purchased, and

9.8            That the erection of the new house and the unit with a bathroom be funded through the sale of the George Street house and sections, and

9.9            That the new house and unit be loan funded until the George Street house and sections are sold.

 

 

Attachments

Nil.  


Report

Date

:

23 July 2014

To

:

Mayor and Councillors

Tararua District Council

From

:

Bob Dunn

Regulatory Services Manager

Subject

:

Liquor Licensing Matters Determined Under Delegated Authority

Item No

:

10.7

1.             Reason for the Report

1.1            To advise the Council of decisions made under delegated authority regarding liquor-licensing applications.

2.             Renewal of Manager Certificates

2.1            Under Section 224 of the Sale and Supply of Alcohol Act 2012, the following have made application for the renewal of their Manager Certificate.

2.2            Reports have been obtained from the Police and the Liquor Licensing Inspector, neither of whom have raised any matters in opposition to the application.  In such a situation, Section 228 requires the Agency to renew the certificates on the conditions presently attached to them for a further period of three years.

2.3            The following renewal applications have been made, no objections have been received nor have any matters in opposition to the renewals been raised in the reports filed.

General Managers Certificate - Renewal of Manager Certificate

License / Cert No

Premises

Applicant

Issue Date

Expiry Date

401.2010.00002755.001

Wimbledon Tavern

Mr R H J De Visser

18 Mar 2010

26 Apr 2016

401.2013.00005083.001

Woodville Four Square

Ms T Peacock

06 May 2013

06 May 2017

401.2010.00004309.001

Aotea Sports Club

Miss P R Kingi

13 May 2010

13 May 2017

401.2010.00004306.001

Pahiatua New World

Y Young

31 May 2010

31 May 2017

401.2013.00005089.001

Dannevirke Four Square

Miss H Withey Percy

12 Jun 2013

12 Jun 2017

401.2013.00005087.001

Tararua Club

Mrs L M Burrell

19 Jun 2013

19 Jun 2017

401.2013.00005094.001

Tararua Club

Ms A E Matson

26 Jun 2013

26 Jun 2017

401.2013.00005093.001

Liquor Plus Pahiatua

Mr C B Foster

26 Jun 2013

26 Jun 2017

 

3.             Renewal of On, Off and Club Licences

3.1            Section 127 of the Sale and Supply of Alcohol Act 2012 provides that the holder of an On, Off or Club Licence may apply to the District Licensing Agency for the renewal of the licence. 

3.2            The Act requires the applicant to publicly notify the application twice.

3.3            Reports on the application are obtained from the following:

·        Police, Licensing Inspector and MidCentral Health

·        New Zealand Fire Service (all applications that trigger the required level for reporting)

If no objections are filed and no report filed raises any matters in opposition to the application, the District Licensing Agency is required to renew the licence for a further period of 3 years on the conditions presently attached to it.

3.4            The following renewal applications have been made, no objections have been received nor have any matters in opposition to the renewals been raised in the reports filed.

Club Licence - Renewal of Club Licence

License / Cert No

Premises

Applicant

Issue Date

Expiry Date

400.2008.00003302.001

Bush Sports Park and Stadium Pahiatua

Bush Multisports

 Trust

19 May 2004

19 May 2017

On Licence - Renewal On Licence

License / Cert No

Premises

Applicant

Issue Date

Expiry Date

400.2010.00004286.001

Norsewood Crown

 Hotel

Ms A G Freimann

17 Mar 2010

17 Mar 2017

Off Licence - Renewal of Off Licence

License / Cert No

Premises

Applicant

Issue Date

Expiry Date

400.2013.00005292.001

Akitio Beach Store

Mrs C Whitta

17 May 2013

17 May 2017

400.2013.00005295.001

Eketahuna Bottle Store

Dipen Trading Limited

17 Jun 2013

17 Jun 2017

 

4.             New Certificates

4.1            Under Section 219 of the Sale and Supply of Alcohol Act 2012, the following have made application for a Manager Certificate. 

4.2            Reports have been obtained from the Police and the Liquor Licensing Inspector, neither of whom have raised any matters in opposition to the application.  In such a situation, Section 223 requires the Agency to issue the certificates for a period of one year.

General Managers Certificate - New Manager Certificate

License / Cert No

Premises

Applicant

Issue Date

Expiry Date

401.2013.00005105.001

Culinary Vista

Mr P M Cleghorn

04 Jun 2014

04 Jun 2015

401.2014.00005127.001

Akitio Boating Club

Miss W Campbell

10 Jun 2014

10 Jun 2015

401.2014.00005126.001

Akitio Boating Club

Mr W E Sorensen

26 Jun 2014

26 Jun 2015

 

5.             New On, Off and Club Licences

5.1            Section 100 of the Sale and Supply of Alcohol Act 2012 provides that a person, company, chartered club, or such like as provided for under the Act may apply to the District Licensing Agency for the issue of an On, Off or Club licence.

5.2            The Act requires the applicant to publicly notify the application twice.

5.3            Reports on the application are obtained from the following:

·        Police, Licensing Inspector and MidCentral Health

·        New Zealand Fire Service (all applications that trigger the required level for reporting)

5.4            If no objections are filed, and no report filed raises any matter in opposition to the application, the District Licensing Agency issues the licence for a period of one year with conditions attached to it.

5.5            The following renewal application has been made, no objections have been received nor have any matters in opposition to the application been raised in the report filed.

No New Renewal Applications have been received

 

6.             Special Licences

6.1            Under Section 22 of the Sale and Supply of Alcohol Act 2012, the following have made application for Special Licences for the occasions detailed. 

6.2            Reports have been obtained from the Police and the Liquor Licensing Inspector, neither of whom have raised any matters in opposition to the application.

6.3            In considering each application, the agency must have regard to the following matters:

 

·        The nature of the particular occasion

·        The suitability of the applicant

·        The days on which and the hours during which the applicant proposes to sell liquor

·        The steps proposed to be taken to ensure that prohibited persons are not served

·        The applicant’s proposals relating to the sale and supply of non-alcoholic refreshments and food

·        The reports from the Police and the Liquor Licensing Inspector

 

6.4            The following applications are not contrary to the objects of the Act and take into account the above criteria.

Special Licence

License / Cert No

Premises

Applicant

Issue Date

Expiry Date

400.2014.00005361.001

Te Rehunga Hall

Ruahine School Parents for Kids Committee

17 Jun 2014

22 Jun 2014

 

6.5            Under Section 22 of the Sale and Supply of Alcohol Act 2012, the applications for Special Licences are approved subject to the following conditions:

At all times when liquor is available for sale, a reasonable range of non-alcoholic refreshments is to be available, and food is to be available for consumption on the premises at all times while liquor is being sold.

 

7.             Temporary Authority

7.1            Section 136 of the Sale of Liquor Act 2012 permits the Licensing Agency to make orders authorising applicants to carry on the sale and supply of liquor for up to three months in respect of premises that a licence exists.  The Agency may hear and determine orders ex parte, or hold a public hearing.

7.2            Applicants for temporary authorities also apply for permanent on and off licences.  Given that these are thoroughly investigated, there seems little point in most cases, in holding a hearing.   The Liquor Licensing Inspector and Police have made enquiries into the following applicant/s and have nothing to report to their detriment.

7.3            No Applications have been received.

No Temporary Authority applications have been received

 

 

8.             Recommendation

8.1            That the report from the Regulatory Services Manager dated 23 July 2014 concerning Liquor Licensing Matters Determined Under Delegated Authority (as circulated) be received and the contents are noted.

 

Attachments

Nil.   


Report

Date

:

23 July 2014

To

:

Mayor and Councillors

Tararua District Council

From

:

Bob Dunn

Regulatory Services Manager

Subject

:

Tararua District Council 2014 Annual Report to the Alcohol Regulatory and Licensing Authority

Item No

:

10.8

 

1.             Reason for Report

1.1            Within three months after the end of every financial year, every territorial authority must prepare and send to the licensing authority a report of the proceedings and operations of its licensing committee during the year.  Section 199 of the Sale and Supply of Alcohol Act 2012 requires reports to be submitted prior to 30 September 2014.  However, if the Tararua District Council wishes to have any relevant comment to be included in the Authority’s annual report to Parliament, the report needs to be received by Monday 18 August 2014.

2.             Overview of District Licensing Committee’s Workload

2.1            District Licensing Committee’s structure and personnel:

Chairman                     David Lea

Secretary                     Bob Dunn

Members                     Maureen Reynolds, Kerry Sutherland and Nick Perry

Committee Advisor     Joan Spencer

2.2            Any staff training undertaken relating to the Sale and Supply of Alcohol Act 2012:

The Inspector attended two CollaborAction workshops, a SOLGM and a LGNZ DLC workshop.  The District Licensing Committee chair and members attended the LGNZ DLC Workshop.  The Secretary attended a CollaborAction workshop and the LGNZ  DLC workshop

 

2.3            Change in business compared with the District Licensing Committee under the Sale of Liquor Act 1989:

Nil

2.4            District Licensing Committee meetings or hearings:

Nil

2.5            Any noticeable trends or issues faced by the District Licensing Committee:

Nil

3.             District Licensing Committee Initiatives

3.1            New initiatives adopted or tried by the District Licensing Committee:

Nil

4.             Local Alcohol Policy

4.1            The Tararua District Council has not developed a Local Alcohol Policy at this stage.

5.             Current Legislation

5.1            Any comment on the Sale and Supply of Alcohol Act 2012

Nil

6.             Any other Matters the Territorial Authority might wish to draw to the attention of the Authority

6.1            Nil

7.             Statistical Information

7.1                      Attached are appendices for the annual returns and current listing of licensed premises.

 

8.             Recommendation

8.1            That the report from the Regulatory Services Manager dated 23 July 2014 concerning the Tararua District Council 2014 Annual Report to the Alcohol Regulatory and Licensing Authority (as circulated) be received and the contents are noted.

Attachments

1.    Annual Returns - 1 July 2013 to 30 June 2014

2.    Licences Premises Register

   


10.8 Tararua District Council 2014 Annual Report to the Alcohol Regulatory and Licensing Authority
Attachment
1  Annual Returns - 1 July 2013 to 30 June 2014


 


 


 


 


 


 


 


 


 


 


 


 


10.8 Tararua District Council 2014 Annual Report to the Alcohol Regulatory and Licensing Authority
Attachment
2  Licences Premises Register


 


 


Report

Date

:

23 July 2014

To

:

Mayor and Councillors

Tararua District Council

From

:

Bob Dunn

Regulatory Services Manager

Subject

:

Report on the Administration of Dog Control Policy and Practices for the Year ended 30 June 2014

Item No

:

10.9

 

1.                      Reason for Report

1.1                    Section 10A of the Dog Control Act 1996 requires the Council to publicly report each financial year on:

·      The administration of the dog control policy and dog control practices; and

·      A variety of dog control related statistics.

 

1.2                    The Council’s dog control policy came into effect on 1 September 2004.

2.                      Part 1 – Dog Control Policy and Practices

2.1                    Dog Numbers

In the Tararua District, on 30 June 2014, there were 2,947 known owners with 6,628 dogs, of which all bar 122 were re-registered.  Of the known dogs, 5,369 are classified as rural dogs and 1,259 as urban dogs.  Of the urban dogs, 379 belong to owners with “preferred dog” status.  Preferred Dog Status is granted to owners whose properties are adequately fenced to confine their dogs, who provide good accommodation for their dogs and who demonstrate good dog management practices.  Anyone who wishes to keep more than two dogs, over the age of three months, in an urban area, must first obtain a licence from the Council.

2.2                   Resources

The Council employs two Dog Control Officers, one based in Dannevirke and one based in Pahiatua, who also carry out other inspectorial work.  Their time is split 80/20 between the two functions.  A 24-hour full dog ranging service is provided using a contracted security firm outside normal working hours. 

 

 

The Council also operates two dog pounds, one in Dannevirke and one in Woodville.  The pounds are managed by the Dog Control Officers, who feed the dogs and keep the pound clean during working hours.  Outside working hours, the dogs are fed and the pounds cleaned by the contracted security firm.

2.3                    Dog Registration

The Council’s funding policy requires the activity to be 93% funded by dog registration and pound fees with the balance funded from general rates.   

 

2013/2014

2012/13

Rural dogs

$23.00

$23.00

Urban dogs

$73.00

$73.00

Preferred Dog Status

$38.00

$38.00

 

All dogs are required to be registered by 1 August, after which a 50% penalty is applied to the registration fee.  After three months, the owners of any unregistered dogs are served with an infringement notice, which if unpaid ultimately is referred to the district court for collection. 

2.4                    Ranging

Officers regularly patrol public areas, particularly where wandering dogs are an ongoing problem.  Patrolling covers all the towns and settlements, although more emphasis is given to the four main towns. 

There were 210 dogs impounded in this period compared to 229 in the last period.  53 of the impounded dogs were destroyed, 26 rehomed and 120 returned to their owners.

710 dog-related complaints were lodged with the Council, the majority being for barking and wandering dogs.  This is a decrease of 122 complaints from the last report.

There were 57 reported complaints about people or animals being bitten or rushed by dogs during the year.  Last year there were 78 complaints.  On these occasions, the dogs are either destroyed, owners given a warning letter, the dogs classified as menacing or dangerous or an infringement notice issued and their owners pay compensation to those affected. 

2.5                   Exercise Areas

The dog exercise area established at Mangatera in Dannevirke is well used by dog owners.  At this stage, we have not been able to identify any suitable sites for exercise areas in the other towns within the district. 

 

2.6                   Menacing Dogs

During the year 39 dogs were classified as menacing under Sections 33A and 33C of the Dog Control Act.  All of these dogs were classified because of observed or reported behaviour of the dog.  These breeds or types were mainly American Pit Bull Terriers. 

2.7                   Education

Officers have published two articles dealing with dog-related matters in the Council’s Bush Telegraph page during the year.  No schools chose to take up the opportunity to take part in Dog Education this year.

3.                      Part 2 – Statistical Information

Category

2013/14

2012/13

No of registered dogs

6,506

6,626

No of probationary owners

0

0

No of disqualified owners

0

0

No of dogs classified as dangerous

12

13

No of dogs classified as menacing under S33A:

·          S33A 1(b)(i) observed or reported behaviour

·          S33A 1(b)(ii) characteristics associated with breed

 

17

22

 

17

3

No of dogs classified as menacing under S33C

24

26

Number of infringement notices issued:

·          Failing to register a dog

·          Failing to control a dog

0

0

 

132

5

No of prosecutions taken

0

1

 

Aggressive Dog

26

38

Dog Attack

17

39

Barking Dog

194

232

Dog Bylaw Breach

11

10

Dead Dog

4

4

Dog Lost & Found

18

46

Dogs Other

22

18

Roaming/Uncontrolled Dog

383

381

Rushing Dog

14

N/A

Dog Welfare

21

22

Total

 

710

790

 

 

4.             Recommendation

That the report from the Regulatory Services Manager dated 23 July 2014 concerning the Report on the Administration of Dog Control Policy and Practices for the Year ended 30 June 2014 (as circulated) be received and the contents are noted.

 

Attachments

Nil.  


Report

Date

:

23 July 2014

To

:

Mayor and Councillors

Tararua District Council

From

:

Bob Dunn

Regulatory Services Manager

Subject

:

Building Act 2004 Staff Delegations  

Item No

:

10.10

 

1.             Reason for the Report

1.1            To obtain approval of the updated delegations necessary regarding undertaking the functions and requirements of the Building Act 2004.

2.             Background

2.1            The Council grants delegations with regard to enabling staff to deliver its statutory responsibilities under legislation such as the Building Act, Resource Management Act and the Dog Control Act.

2.2            From time to time, a review occurs as required to ensure they remain appropriate relative to the legislation that they relate, and the staff appointed to the associated responsibilities.

2.3            Such a review of the Building Act 2004 delegations proceeded following the completion of the accreditation process, and with the appointment of a new Environmental Health Officer.

2.4            Attached to this report is a revised schedule setting out the recommended delegations for approval.

3.             Authority to Provide the Delegation of Power

3.1            Section 232 of the Building Act 2004 provides the authority for the delegation of the powers requested within the proposed schedule (in conjunction with Clause 32 of Schedule 7 of the Local Government Act 2002).

 

 

3.2            These delegations were previously the subject of review and adoption by the Council at its meeting held on 30 January 2013.

3.3            It is necessary for the Council to approve the revised schedule, thereby authorising the changes that result through formally updating the delegations register.

4.             Significance Assessment

4.1            This item does not trigger the Council’s significance policy, and it has no financial impacts on the approved Annual Plan.

5.             Conclusion

5.1            The Council considers and grants the proposed delegations attached to this report.

 

6.             Recommendation

6.1            That the report from the Regulatory Services Manager dated 23 July 2014 concerning the Building Act 2004 Staff Delegations  (as circulated) be received, and

6.2            That pursuant to Section 232 of the Building Act 2004, the Council approves the delegations as detailed in the schedule attached to this report.

 

 

Attachments

1.    Building Act Delegations

   


10.10 Building Act 2004 Staff Delegations
Attachment
1  Building Act Delegations


 


Report

Date

:

23 July 2014

To

:

Mayor and Councillors

Tararua District Council

From

:

Craig Lunn

Planning Manager

Subject

:

Planning Matters Determined Under Delegated Authority  

Item No

:

10.11

 

1.             Resource Management

The Chief Executive has granted the following resource consents under delegated authority:

2.             Subdivision Application

Pursuant to Sections 104, 104A and 104B of the Resource Management Act 1991, the following subdivision consents have been granted:

2.1

201.2014.17.1

Cammock Farms Ltd, Gaisford & Jackson Roads, Dannevirke

Consent to subdivide Part Lot 1 DP 6488 (CFR: HBP1/1249) and Lot 1 DP 12804 (CFR: HBE1/822), into two lots.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

·        The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

·        Granting consent will be consistent with the relevant objectives, policies, and area characteristics of the Operative Tararua District Plan and the relevant provisions of the Part II of the Resource Management Act 1991.

 

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1.   That the proposed subdivision shall proceed in general accordance with the application received by Council on 21 May 2014, including the subdivision plans drawn by C G Bone dated “May 2014”, and held on Council file 201.2014.17.1, except as required by the following conditions.

2.   That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Notes:

a.   Pursuant to Section 357 of the Resource Management Act 1991, if you disagree with this decision or any of the conditions of consent, you may lodge an objection in writing to the Tararua District Council.  The objection must be received within 15 working days of the receipt of this written decision.         

3.             Subdivision Plans Approval

Pursuant to Section 223 of the Resource Management Act 1991, having previously obtained subdivision consent, the following plans of subdivision have been approved:

3.2

201.2013.77.1

Birchwood Dairy Ltd, 71 Kakariki Road, Eketahuna

3.3

201.2014.12.1

AC & M Campbell, Henderson Street, Dannevirke

3.4

201.2014.16.1

Brown & SHB Trustees (2010) Ltd, Towai Road, Coonoor

3.5

201.2014.17.1

Cammock Farm Ltd, Gaisford & Jackson Roads, Dannevirke

4.             Land Use Applications

Pursuant to Sections 104, 104A and 104B of the Resource Management Act 1991, the following land use consents have been granted:

4.1

202.2014.10.1

Venture Consulting Ltd, 31 Newman Road, Eketahuna

Consent for establishing and operating commercial premises (PGG Wrightson). The proposal involves relocating and demolishing existing buildings, constructing a new building and an on-site car parking area. 

 

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

·        Subject to the imposition of conditions, the activity will have minor actual or potential adverse effects on the environment.

·        The proposal is not contrary to any relevant objectives or policies.

·        The proposal is consistent with Part II of the Resource Management Act 1991.

Pursuant to Section 108 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1.      The development shall proceed in general accordance with the plans and information submitted with the application on 4 April 2014, and further information dated 19 May 2014, 4 June 2014, and 10 June 2014, except where another condition of this consent must be complied with. This information is held on Council file 202.2014.10.1.

2.      The consent holder shall be responsible for all operations related to the exercise of this resource consent, and must ensure employees and contractors are made aware of the conditions of this resource consent and ensure compliance with those conditions.

3.      If this consent is not given effect to within a period of 5 years from the date of its commencement it shall lapse under Section 125 of the Resource Management Act 1991.

4.      The proposed vehicle crossing on Newman Road shall be designed and constructed in accordance with the standards contained in Section 5.3.3.2(d) of the Operative Tararua District Plan.

5.      All activities authorised by this consent shall not exceed the following limits within the boundary of any site used for residential activities:

         55dBL Aeq (15min)   7:00am to 7:00pm daily

         45dBL Aeq (15min)   7:00pm to 7:00am daily

         75dBL AFmax            7:00pm to 7:00am daily

6.      The consent holder shall ensure that any exterior lighting shall be installed, designed, shaded and arranged in order that the level of lighting measured on the boundaries of the site are no greater than 8.0 lux (lumens per square meter).

 

7.      The consent holder shall ensure that prior to the activity commencing on the site; all landscape treatment and screening outlined in the plans and information submitted with the application of 4 April 2014, and further information dated 19 May 2014, 4 June 2014 and 10 June 2014 shall be completed and maintained by the consent holder in a satisfactory manner while the activity remains.

8.      The consent holder shall ensure that any dust generated through the exercising of the consent shall not cause nuisance beyond the boundaries of the site or cause a visible hazard for highway or road users.

9.      Construction noise shall be measured and assessed in accordance with New Zealand Standard NZS6803:1999 Acoustics – Construction Noise or any successor and shall not exceed the noise limits recommended therein.

Advice Notes

a.      Pursuant to Section 357 of the Resource Management Act 1991, if you disagree with this decision or any of the conditions of consent, you may lodge an objection in writing to the Tararua District Council. The objection must be received within 15 working days of the receipt of this written decision.

b.      Removing or replacing a fuel storage system is a permitted activity provided that the relevant standards of the Resource Management (National Environmental Standard for Assessing and Managing Contaminants in Soil to Protect Human Health) Regulations 2011 and the District Plan are met. Resource consent is required if the relevant standards cannot be met. Please feel free to contact the Resource Planner at Tararua District Council on (06) 374 4080 for further information.

 

5.             Recommendation

5.1            That the report from the Planning Manager dated 23 July 2014 concerning Planning Matters Determined Under Delegated Authority  (as circulated) be received and the contents are noted.

 

 

Attachments

Nil.  


Report

Date

:

23 July 2014

To

:

Mayor and Councillors

Tararua District Council

From

:

Blair King

Chief Executive

Subject

:

Staff Report  

Item No

:

10.12

 

1.        Reason for the Report

            This report is to update Councillors on key projects and items of interest for the period from 18 June 2014 to 23 July 2014.

Key Points

 

2.        Corridor Network Maintenance Agreement

Negotiations with Council’s preferred partner of Downers are progressing as per the project plan and goals.  Key milestones include sharing of contract cost inputs that are needed to make up the individual target cost estimates, which form the financial basis of scoring efficiency gains for each year of the contract, and commencement of the staffing model.  After interviews, the proposed four-person management team has two Downers staff and two of the current managers from Engineering Services.  The remainder of the staffing structure is presently awaiting feedback from those whose functions will be delivered by the Alliance, which is due prior to the Council meeting.  Audit New Zealand as the probity auditors for this significant project, have confirmed they are happy with the process and transparency of the tendering project to date.  

 

This work includes talking with the Office of the Auditor-General on questions they have received, such as how we are ensuring decision-makers manage the potential conflict of interest risks from Council also owning the majority shareholding in another contractor, which highlights the value of our robust process and agreement on contract objectives to date.   

 


 

 

3.        Proposed Earthquake Prone Building Regulations under the Building Act

 

I was invited by Local Government New Zealand to be part of a technical group working directly with the Ministry of Business, Innovation and Employment (MBIE) who must write the new legislation.

As seen by the recent announcements by the Ministers responsible, that farm buildings will now be exempt from the assessment criteria, based on risks and costs, and comments by the Prime Minister at the National Local Government NZ Conference this month, what buildings justify mandatory strengthening and by when, is still being considered.

For this reason, it is difficult for staff to recommend that Council commit the funds needed towards the strengthening of the Pahiatua Service Centre/Chamber and consider the Carnegie Centre in Dannevirke until this draft legislation is confirmed.

 

4.        Council as Finalist in ALGIM Awards for Digitisation of Records

In the Strategy and District Development section of the report, Council will be pleased to know the work on back-scanning of records, being led by Joy Kopa and Peter Wimsett, is a finalist in the above national awards.

This success follows Joan Spencer being asked by the suppliers of the Infocouncil agenda software, to present at a conference in Auckland on how we have ensured our agendas and minutes are now on-line, available through our website and the electronic tablets, enabling more public to access information. 

5.        Local Government Conference in Nelson

Whilst disappointed that the completed Dannevirke Impounded supply did not make the finals of the LGNZ Infrastructure Project of the year, other councils were interested in how we had led and delivered such a complex project that highlighted the alignment with national water strategy and Horizons One Plan. 

The work Council has done around economic development through helping create an ultrafast Broadband network to businesses and households is often taken as granted, when other larger councils are still to achieve this.  

The Alliance contract model as an option in future funding and delivery of Local Government infrastructure, was seen as a lower risk and higher success story than the potential Public Private Partnership option, which bodes well for the roading model selected. 

In terms of new swimming pools, Sport New Zealand were encouraging the use of modular designs to cut construction and operating costs by 30 percent compared to the traditional “start from scratch” model. 


 

 

6.        Sealing of Document

The Mayor and the Chief Executive signed on behalf of the Council under its Common Seal the memorandum of lease agreement for the Eketahuna and Districts Early Settlers Museum Society.

7.        Human Resources

7.1       Environmental Health Officer

            Pennie Smith has been appointed to this role and began working for Council at the beginning of July.   Pennie has been studying environmental health and has recently graduated from Massey University with a Bachelor of Health Science.  She has an extensive work history within the hospitality industry.

7.2       Waste Services Contracts Supervisor

            Council recently advertised the above position, and have now appointed Pete Sinclair.  Pete is well known in the local community through his involvement in sport and as the Dannevirke fire chief.  Pete started with Council on 21 July.

7.3       Engineering Services Contracts Manager

            Brian Barnes has resigned to take a role as manager at a local limeworks.  We have benefited from nearly 10 years of service to us, covering roading, safety management and liaison with Police over emergencies.   His farewell is in Woodville on Friday 25 July.



 

 


 

Activity Reports

Roading

8.        Contracts Let or Major Variations -Contracts Let

Negotiations have been continuing with the Alliance contract and interviews have taken place for the Planning, Operational and Performance Management roles.

9.        Road Maintenance Contract

The following report is provided by Contracts Manager: Brian Barnes

Network Condition

As we are well into the winter period, the roading network in the district is in good condition, indicated by minimal complaints received from the CRM system, and from the routine inspections made by TES Area Roading managers.  With the rollover for Infracon, of the Road Maintenance Contract all activities will continue on a start and finish basis.  TES staff will monitor all new activities so they are completed prior to moving to other activities.

Unsealed Pavements

All heavy metal overlay sites are now complete, and this is timely as the wetter weather months approach.

Maintenance metalling is proceeding as is the application of lime as a remedial method where required.

Grading has progressed well and is continuing.  CRM complaints once again have been minimal, as have complaints regarding potholing.

Sealed Pavements

There is a change occurring to the streetlights in the district. New LED lights are going up as the preferred replacements.

These not only save on power costs but also on  maintenance as well.  As in the photo, we are using two different light heads.

The LED for the coast/rural areas has been used for the past 10 years in New York, Cardiff, New Orleans and Auckland and proven to stand the harsh coastal conditions.

Herbertville-Akitio will be all LED by the end of this month.

Betacom (a New Zealand Company) has developed the unit proposed for the town areas in conjunction with the Auckland Transport office.

The strict standards and conditions set by Auckland Transport for LED lights have been shared with us so we could make informed purchases for upgrading of our streetlights.

The plan is to start at outlying areas to cut down on the maintenance costs and then work back towards Dannevirke.

As part of a minor safety programme, new lights are going up in Cole Street-Adelaide Road and Smith Street in Dannevirke, and also on Mangahao Road heading out to Fonterra.

As can be seen from the results of the CRM report graph and also the Communitrak survey completed in May 2014 the sealed pavement network is in good condition.

(Note:  The Communitrak survey will be reported to the Council in detail next month.)

Drainage

As an indication over the past financial year, 101.841 km of water tabling was achieved.  This has set the roading network in fine stead for a wet period of weather.  This will also assist in minimising roading defects caused by water erosion.

Culvert inspections are continuing where problems have been identified.

Remedial works are being ordered as required.

Vegetation Control

This has now ceased completely.  The timing for resuming this activity is September 2014 unless rapid spring growth suggests differently.

Emergency Works

Although the period for the completion on all earthquake damage was set for the end of June 2014, the extent of the work has meant that several sites are still under programming to be completed. Work continues and regular updates on progress are being relayed from the contractor.

Financial

Expenditure for the Road Maintenance Contract has ended up near budget with a minor shortfall in heavy metal overlays.

Contractor Performance

As this will be my last report to Council, I feel that over the past 3 years in my position of Contracts Manager, the level of communication has improved between TES and Contractor.

It is envisaged that under the new style contract that this communication will be easier to manage as all will be working under the same umbrella. 

Thank you to Council and Contractors for your participation and support over my 10 years with TES and Tararua District Council.

 

10.      Recent Road Maintenance Activities

The following are comments relating to work completed to 30 June 2014 .

            Resealing Contract

            The Contractor JML from this last season’s contract is monitoring several sites inclusive of Guy Street and Woodlands Road, where stripping of chip has begun to occur.  Even though the Alliance contract will be in place all maintenance of these sites will be the responsibility of JML.

Pahiatua Track Digout Failure at the Summit

 

 

 

 

Higgins Contractors have placed SMA8 on the summit of the Pahiatua Track to strengthen the pavement on this recently completed dig out that showed signs of failure due to sub base and heavy traffic movements.  This coincided with PNCC treating 400 metres on their side to tie in with the TDC treatment.

 

Lime is continuing to be applied as above on Tawataia Road as a dust suppressant.  This area was completed toward the end of June at the request of four local residents.

 

 

New style LED Light heads for urban on the left and rural on the right.

 


 

Altered Road Marking Queen Street and Allen Street Dannevirke to slow traffic as part of minor traffic safety.

..\bl.jpgCRM reports for Roading - 1 June 2014-15 July 2014 - 100% Pass Rate


 

11.      Pavement Rehabilitation Contracts

            Engineer Technician: Anthony Mason has provided content for this report.

Progress at 30 June 2014

Contracts 07/10 & 06/10 (2013/14 Pavement Rehabilitation – North and South)

Infracon were to have all the pavement rehabilitation jobs completed by 30 April 2014.  However, a number of sites remain unsealed as at 30 June 2014.  Whilst this last occurred two years ago, Council will recall that the risks of awarding this work to Infracon formed part of their decision process when considering the recommendation from Engineering Services to externally tender or negotiate with an alternative supplier.  This has caused an underspend in this category, which means the proposed Alliance has to resolve how it will be sorted in the next construction season.

            2013/14 Northern Area Sites

Road

RP

% Complete

Waihi Valley Rd

179 – 296

100

Waihi Valley Rd

315 – 439

100

052-109

1132 – 2018

100

052-109

3321 – 3654

100

Waitahora Rd

16883 – 17354

100

052-084

5374 – 5721

100

Hovding St

422 – 767

100

Norsewood – Ormondville Rd

5030 – 5138

  0

Waitahora Valley Rd

4441 – 4597

  0

Te Uri Rd

1487 – 1787

100

052-084

3197 – 3379

 10

052-084

329 - 525

100

2013/14 Southern Area Sites

Road

RP

% Complete

Hopelands Rd

3230 – 3746

  90

Pinfold Rd

8696 - 8959

  90

Pahiatua – Pongaroa Rd

19316 – 19555

  90

Tawataia Rd

5 – 150

100

Alfredton Rd

6159 – 6530

100

Hopelands Rd

168 – 665

100

 

 

Work has ceased on the previous year’s pavement rehabilitation sites.  Hopelands, Pahiatua–Pongaroa and Pinfold Roads sections are currently unsealed, and are likely to remain unsealed until after winter.  052-084 (3197–3379) has been postponed because of logging operations.  This site, along with Norsewood–Ormondville and Waitahora Valley Roads will be added to the 2014-15 list.

Pinfold Road (8696 – 8959)

 

 

 

 

 

   Figure 1:   Pinfold Rd - Currently unsealed                        Figure 2:  Pinfold Rd - Currently unsealed

Pahiatua – Pongaroa Road (19316 – 19555)

 

 

 

 

 

Figure 3:  Installation of 600mm                                      Figure 4:  Pahiatua - Pongaroa Rd

       Ø barrel sump                                                                 - Currently unsealed

 

Hopelands Road RD (3230 – 3746)

 

 

 

 

 

Figure 5:   Hopelands Rd - Currently unsealed              Figure 6:   Installation of new 825mm Ø culvert

           and rock headwall

12.      Bridges

Design Manager: Tom Dodd has provided content for this report.

Structural Paintin.

Rustproof Coatings are continuing work on the 2014 to 2015 programme.  In all eight bridges will be painted / goldsealed.  They have been in the district this week but the weather has not been suitable for application of Goldseal and they have opted to wait for warmer and hopefully dryer weather.

Bridge Renewals

Morris and Bailey are continuing casting prefabricated elements for the replacement of –

·                          N-015 Rakaiatai Road

·                          N-059 Edgecombe Rod

 

Property agreements with landowners and KiwiRail are in place.  KiwiRail permits to enter are applied for and expected to be approved next week.

Bridge E-107 on Mangaroa Road RP 3630

Design work is completed and Infracon will install twin culverts to replace this bridge. Risk of flooding has delayed this project.

Safety Improvements

Two new footpaths have been installed adjacent to the State Highway at the Dannevirke and Palmerston North ends of Woodville.

 

 

 

 

 

                    Nelson St from SH2                                                    SH2 at Dannevirke end of Woodville

 

 

 

 

 

SH3 from Gordon Street                                             SH3 Mangapapa Stream and beyond

13.      Heavy Vegetation Contract

Heavy vegetation cutting has continued this month in the northern region

14.      Chemical Vegetation Control

No change from previous report.

15.      Street Cleaning Contract

Routine street cleaning has continued with no major concerns.

16.      Urban Mowing

The mowing contractor has been concentrating upon mowing areas as listed within the contracted areas, as well as reviewing the scope of work outside contracted areas.

17.      Pavement Remarking

No change from previous report.

18.      Emergency Events

Design Technician: Anthony Mason has provided content for this report

Infracon remains committed to repairs at selected earthquake damage sites.  Currently, 85% of repairs are complete.

Coast Road   

 

 

 

 

 

 

 

Figure 7 Coast Rd at 29.830km - June Report             Figure 8 Coast Rd at 29.830km – Current progress

All screw anchors have been installed, with only the timber wall section and backfilling left to complete.


 

Woodville – Aohanga Road

 

This large pine tree was cleared from Woodville – Aohanga Road on 7 July.

 

 

 

                                                                              Figure 9:  Woodville - Aohanga Rd at 2km

 

 

052-0121

 

Rip and remake repairs have been largely completed, but many remain unsealed due to the risk of sealing in wet and cold conditions.

 

 

 

 

 

Figure 10:   052-0121 at 17.4km (Rip and Remake)

 

 

19.      Saddle Road Upgrade

Design Engineer: Josh Webster has provided content for this report.

Saddle Road Upgrade - C04/13 --July 2014

Council sought funding of $1.8m from NZTA for work this financial year.  As at 30 June, $250,000 worth of work has been completed.  The major cause for the difference between delivery and proposed budget is a result of the delay between the tendering award, and the formal release of the funding.  The successful contractor, Stringfellows, during the delay, sought and were awarded other projects outside of the district.  Once NZTA had confirmed the funding, we advised Stringfellows of this and asked if they were able to resource this project.  Whilst their initial response was yes, they ended up overcommitted due to their other projects also increasing in size, as can occur at the end of the financial year. 

The funding has been carried forward as per the original intent of the work being over two or three construction seasons, and Stringfellows have committed to complete the projects designed and approved on the Saddle Road this financial year. 

Winter weather has mostly halted earthworks on Site 7 and Stringfellows are now concentrating on the pavement rehabilitation sites. Drainage and shoulder work is progressing well with the weather having minimal disruption.  All but one of the new culverts have been installed, including inlet sumps and the crews are now working on the subsoil installation and reshaping watertables.  Overlay metal, which has been stockpiled at the top of the hill, will start to be placed once the pre-work has been completed.

The cut batter at site 7 was also hydro-seeded to try to get vegetation established early resulting in minimal surface scouring.

20.      Minor Improvements

Tararua Road Sight Benching – RP0.47


The minor sight benching job at Tararua Road is now finished. The bank on the left was cut back to provide visibility and the material was used to fill the hole on the inside of the corner. The existing culvert was also extended.



Te Whiti Road Sight Benching – RP 3.008-3.162

The sight improvement at the Norsewood end of TeWhiti Road has now been completed.

 

The corner was known for its poor sight lines and narrow road width resulting in a number of near accidents. As well as cutting the sight bench, the shoulder was also dug out and back filled to provide the necessary width for vehicles to pass.

Material from the cutting was then used as fill along the opposite side of the road rather than dumping to waste.

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Assets Group

Solid Waste

21.      Pahiatua Recycling Centre

Council’s insurers have accepted our claim for loss of the building.  At present, the value of the claim is being calculated.  In order to do this, the quantity surveyors prepare plans to build what was existing, then use unit costs to determine the value of a re-build.  This process will take a few weeks.  When completed, Council will then be in a better position to assess what we could build on the site with the insurance money that would better meet the recycling needs of both users and the contractor.

Although a reduced level of service compared to what was there before, the glass bins, combined with the kerbside collection service, seems to be meeting the community needs in the meanwhile.

22.      Norsewood and Woodville Recycling Bins

            Council staff are working through the lease agreement with Chorus for the new Woodville bin site.  An agreement in principle needs to be in place before work commences.

For Norsewood, a plan has been prepared for the proposed site, and staff have met with the land owners to put forward a proposal to lease the land.  We are waiting to hear back from the landowners on whether or not they wish to proceed to the next stage.

23.    Kerbside refuse collection

Kerbside collection contracts for Dannevirke and the Southern towns are currently out for tender.  There are six tenderers for the Dannevirke contract and five for the Southern.  The tender period will close on Friday 1 August.

 

Utilities

24.      Resource Consents

Pahiatua

Pahiatua Wastewater AEE has been completed so the resource consent application can be finalised and lodged.

 

Norsewood

Norsewood waste water application is nearly complete ready for lodging.

 

Wastewater

25.       MfE Projects

 

Woodville and Pahiatua

New clarifiers have been ordered and will be on site ready for installation at the end of September.  Work is continuing on the upgrades. 

Dannevirke

The sludge cell has been filled and a second cell is being developed and is nearly complete ready for more sludge to be carted.  Engineering Services are still working on designing a topographical plan on where pipe lines should traverse through farmland from the STP discharge point.  We are still working through de-sludging number three pond, and hopefully we will be well on our way to lining the pond by the end of September.

 

 

  

 

 

 

 

Second cell being formed ready for lining and drainage pipes.

  


 

Sludge removal still progressing                  Half the pond taking shape with
         bulldozer flattening out the base at   
        Dannevirke No.3 pond.

26.      Earthquake Damage

Eketahuna

            Continuation of relining pipes in Newman Road nearly complete.  Macara, Olsen and Carter Streets will be started upon completion of Newman Road. 

            We have received confirmation that our Insurers in London have accepted liability under our insurance policy for the damage to Council’s piped waste-water network in Eketahuna.  The insurers will contribute 40% of the total replacement cost with central government contributing 60% of the claim, less our deductible of $250,000 for insurance and $339,000 for central government.  The deductibles will be funded from our depreciation reserves.

Infiltration

We have finished the physical inspections of the urban properties.  We found 24 properties with non-compliant down pipes and 15 gully traps going into the town sewer reticulation.  We will be sending out letters to property owners to explain our findings and then a follow-up inspection will take place in six weeks to ensure they have rectified the issues.  We will work with the property owners to ensure they understand the necessity to remove the problems from the reticulation.

27.      Water

          Pahiatua Bore

          WaiWaste has been engaged to prepare a contact for drilling of the new bore which should go out to the market by the 25 July.

 

 

 


 

Property

28       Housing for the Elderly

 

            Occupancy

            87 flats are presently occupied; there are five vacant flats, which are:

Hovding Court, Dannevirke

1 flat vacant

146 days

Ruahine Flats, Woodville

1 flat vacant

933 days

Kowhai Place, Pahiatua

3 flats vacant

177, 244, 261 days

 

            Aften Court

The driveway leading into the complex has been widened by taking out a garden and concreting right up to the fence.  This may help to alleviate tenant vehicle congestion.

            Ballarat Court

The double glazing is progressing with another three flats being refitted.

            Lyndon Flats/Ruahine Flats

All of the empty flats in Pahiatua have been inspected.  Two of these flats have been redecorated.  Two of the gardens have been weeded and some placed back into lawn.  The empty flat in Woodville has also been redecorated and the exterior of the complex has had a wash down. 

 

29.      Community Buildings

            Woodville i-SITE and Library

Still waiting for the Engineer’s earthquake assessment report.

 


 

30.      Camping Grounds

          Bookings for the District camping grounds in June 2014 were:

 

Dannevirke

82

Eketahuna

135

Pahiatua

214


31.      Parks and Reserves

            Dannevirke Lower Domain

The gum trees to the right of the road leading to the Lower Domain are being felled.  The Lower Domain will be closed for one to two weeks until this is completed.  This will cause some problems for the camping ground regarding vehicles accessing the camping ground.

 

            Sports Fields

The sports fields throughout the district seem to be holding up fairly well to the winter sports.

 

32.      Cemeteries

            Mangatera

A new berm for ashes is being installed.  This is the last berm to be laid in the present ashes area.  The next ashes berm will be laid along the fence line by the Memorial Wall.

              

33.      Public Toilets

The Dannevirke public toilets have all been graffitied over the school holidays.  Buildings at the Upper Domain have also been graffitied.

 

34.      Swimming Pools

            Eketahuna

            The concrete work and the sealing of the junior pool has now been completed.

 


 

Strategy and District Development

 

35.      Update on Back-scanning of Building Records

 

Background

Due to business continuity and cost-effectiveness for customer access requirements, Council must digitise all hardcopy building records, even though the work to do historical data is not cost recoverable.  The last amalgamation and various physical events here and at other Councils have proven physical files are prone to loss or damage, take up valuable office space, and have limited access for both staff and the public.   Whilst a piecemeal process has been in place since 2006, the mixed results and low ability for customers to access meant we needed to review the progress. 

A series of events became the final impetus to change to a dedicated in-house resource:

·             A marked increase in Building packet requests for large commercial properties undergoing seismic evaluation

·             Continual damage to the physical files from repeated handling

·             Increased competition for office space for storage

·             A decree from Central Government - “e-Records are the future ... Make it happen!”   

Due to cost and staffing impacts, Councils full support was needed.  To ensure any business case was robust, staff involved developed and implemented a pilot project.  This pilot would test our processes and productivity, and enable us to estimate costs, timeframes and staffing needs before presenting our case to Council for support and funding. 

In the 2014/15 Annual Plan, Council has provided a budget of $124,000 (excluding internal overhead allocation) for this project.  In all we committed 10 people to the pilot at various levels - with records moving from 1 to 7 FTE for a period of six weeks - the pilot commenced 7 January 2014.

Pilot Project – the Results

At the conclusion of the Pilot Scanning Project we had successfully pre-checked and scanned 20% of the historic Building Records.  With our target set at 15% we were extremely pleased with 20%.  It took a further 4 weeks to complete the process of saving these scans into HP TRIM – (our records management programme).  This part of the process is extremely time-consuming as it involves profiling (creating a title), moving the scan to TRIM and creating multiple links to Authority – (our business system).

 


 

Pilot Project – the Budget

Did we succeed in keeping to the budget?  Yes – (in fact, we were slightly under budget!).

 

Future Funding Requirements

With the funding allocated by Council in the last round of Annual Plan funding we will retain staff numbers, and bring students back throughout the year to ensure we continue to work on the project and have a buffer of experienced people.  We will also complete another scanning marathon at the end of the year.

Moving Beyond the Pilot

As shown in the following graph, (despite returning to pre-project staffing levels), we have continued to process building records as required for both LIM and Building Packet Requests.  We have also continued to pre-check building records in preparation for the next scanning marathon, and already have almost 5 linear metres of records ready for scanning. 

 

 

We will continue to “chip away” at scanning the building records, as we would like to add to our percentage of completed documents prior to the next scanning marathon.

Included in the graph are the projected percentages through to the end of February 2015, which will be the end date of the next marathon. As you can see, it is our intention to be well over the 50% mark by the end of that time.

We are more than pleased with this projection.  Originally we had estimated that the project to digitise all the remaining hardcopy building records would take 3 to 4 years.  We can now see that with a focussed approach we can reduce that timeframe to 2 years. 

 

This is great news as it means we will then be able to develop a project plan for the remedial work required for the building records, which were scanned previously but do not meet the standards required for an online service.  We will even meet the Government’s expectations!

 

 

It is now all about Finding a Balance

For the duration of the pilot we were determined to provide ‘business as usual’ service to the entire Council.  However, there were many other projects for other departments that were put on hold, and these projects cannot be waylaid indefinitely.

 

While Records will continue to work on scanning and processing the building records, this work needs to be done  in conjunction with:

 

·         Continued ‘Business as Usual’ service to all departments

·         Development of a new Contracts Repository and Register

·         Maintenance and administration of EDRMS – (TRIM)

·         Disposal/Relocation of digital files migrated from legacy repositories.

·         Retention, Disposal and Ascension of hardcopy records

·         Project work and project development for all departments

 

Staffing

With all three staff due to end their short-term contracts we needed to look at maintaining team numbers.  Mali, Aimee and Hilary were all scheduled to finish on 30 June 2014.  Aimee has now left to focus on her young family.  Mali and Hilary have both proven to be invaluable members of the team – both have innate skills perfectly suited to records. Hilary has accepted a full-time position in Regulatory Services where she will continue to devote a percentage of her time to the checking and processing of historic building records. 

Mali has now been with the Records team for a year and therefore her role will be formalised at 35 hours per week.  This leaves a position of 25 hours per week to fill and we are in discussions with WINZ regarding this.   

 

Looking Beyond Full Project Completion

It is important to remember that once the Building Team is fully operational with Trapeze Desktop and the digital processing of consent applications, all future Building records will be born-digital – (thus requiring little to no input from the Records department).

 

Interest from other Councils

Following suggestions from other small councils and Archives Central, TDC has submitted a nomination for “Project of the Year” at the up-coming 2014 ALGIM Information Management / Records Awards.  While this is generally a category for the larger councils with the big budgets, we have been encouraged to nominate our project as many of the smaller councils are interested in the “How?” and “How Much?” of our pilot.  This nomination was successful and TDC is a finalist.  

 

For a copy of the nomination paper, or for any other questions, please contact joy.kopa@tararuadc.govt.nz  or call by the Records Department at any time during office hours.

 


 

Economic Development and Communication

 

36.      Business Support

We have provided the following businesses with support:

Pahiatua
One business recently set up; operating from home specialising in native and riparian plantings in the district. Now linked to our contacts at DOC & Fonterra.

Norsewood
Two new enquiries; working with building and planning to provide some info to help them assess viability of their proposals.

Dannevirke
Two new enquiries, retail outlet and a self-employed home based business, providing marketing assistance.

Oringi
Continuing to be central point of contact for a company considering operating from the plant - liaising with the Cold Store Manager, our Planning and Assets teams, as well as WINZ.

37.      Fonterra Meeting

We attended a Fonterra Strategy Meeting in Napier on 1 July 2015.  Fonterra has been working on the links with the greater region and businesses.  We have established a link from this to support one of our local emerging businesses.

We have also been advised that following our involvement in the ‘Fonterra in Your Business’ meeting earlier this year, a local business has benefited from this ‘link-up’ in our district.

38.      Census Data

We have entered into an agreement with .id – the population experts – who are a company of demographers, housing analysts, forecasters and census data experts who have developed information products specifically for the Local Government market.  It presents data from the 2001, 2006 and 2013 NZ Census. 

The community profile is an interactive web application that delivers demographic data to ALL council staff AND community groups, schools, local business and other interested parties.

Council staff and the community will benefit greatly from access to accurate, consistent and in-depth demographic analysis that facilitates planning for service delivery, advocating for the community and investment attraction. 

 


 

The small area geography proposed for the Tararua District is outlined in the table below:

As well as being a valuable tool for Council staff, this will also encourage economic development and investment.  Local businesses can use .id’s tools to plan investment decisions while interested investors from other areas can use it to consider new ventures within our district.  Delivered online and more importantly in an accessible format, .id’s products are a great way to share important demographic information with local industry and potential investors to promote our district.

39.      Eastern Institute of Technology (EIT)

We have negotiated for Tararua students to be involved in the EIT Start-Up Weekend.  We plan to build the association with EIT to help develop local business, explore new business ideas, create new businesses and learn new skills.

40.      Economic Development Forum

We attended the New Zealand and Australia Economic Development Forum held from 6-9 July 2014, which included a master class on regional development.  We found this valuable from both a networking prospective and the relativity to our place in the New Zealand economy.  We look forward to developing and nurturing the relationships formed during this time.

41.      GO! Project - Hazelnut Grower Led Group

The North Island Hazel Action Group will be applying for an agribusiness innovation grant with Agmardt  (The Agricultural and Marketing Research and Development Trust) on 31 July 2014.  The short-term project is to foster commercially viable hazelnut production in the North Island.  The goal of the project is to identify potential impediments to the development of hazelnuts as an economically viable crop in the North Island while providing up-to-date guidance and information for existing and potential growers.

 

The group will use links with the Hazelnut Growers Association of NZ and NZ Tree Crops Association to establish links with existing growers in the North Island.

Overseas and local knowledge on growing hazelnuts will be collected into a 10-12 page manual for existing and prospective growers.  This will be in Pdf format and made available online through the HGANZ website.

Workshops will be used to deliver this information to growers, identify topics where growers lack information and identify any factors that may affect the profitability and/or potential expansion of hazelnut growing in the North Island.  The project is supported by HGANZ, NZTCA and Tararua District Council.   

42.      Bio Commerce Centre (BCC): Innovate

As a sponsor of the BCC Innovate 2014 Competition, we attended the semi-final held on Wednesday 25 June 2014. 

The judges selected 12 finalists including Graeme & Alison Franklin | DTexH2o from Tararua.  Graeme and Alison are gaining some acclaim throughout New Zealand having taken out the Mystery Creek Fieldays competition for agricultural innovation - with their invention a ‘milk spill stopper’.  

The invention is an electronic probe and alarm to stop farmers spilling milk down the drain or getting water in the milk vat during wash-down.

43.      Motorhome Friendly

We have been working with the Motorhome Association supplying the information for a brand new website for the over 50,000 members to access.  The upcoming events section will list events that are coming to our region and/or district and enable motorhome friendly travellers to check out what events are on before leaving home.

(See below: Woodville and Dannevirke Pages)

 


 

Marketing

44.      Pahiatua Town Branding

We have been working with the Pahiatua Town Centre Upgrade Committee (and Pahiatua on Track) on a new brand strategy/concept for Pahiatua.  We assisted with the presentation of the new branding concepts at a town meeting on Thursday 17 July.

45.      Manawatu Gorge Project Meeting

We attended a meeting in July 2014.  Projects discussed relating to Tararua included the Ferry Reserve access and upgrade, an update on the Hall Block Road Mountain Bike and Track, and work undertaken by Rangitane on Parahaki Island.

A media article has now been released regarding the establishment of a legal entity and management structure for Te Apiti Manawatu Gorge Project:

 

A meeting was held on 1 July 2014 to consider how the sustainable development, protection and promotion of Te Apiti – Manawatu Gorge should be supported and organised in the future. The meeting was attended by a wide range of key stakeholders, partners, local and regional government.

Most work and planning for Te Apiti – Manawatu Gorge currently occurs through the systems established by the Manawatu Gorge Biodiversity Project, which is now in its eighth year. Ongoing biodiversity work, the recent installation of Whatonga and the cycle trail construction are some of the many developments that have resulted from the Project, however a more formal structure is necessary for the future to ensure the best outcomes are achieved and competing interests are balanced into the future.

 The outcomes from the 1 July 2014 meeting are currently being finalised. We expect this will result in the establishment of a legal entity and a future-proofed governance and management structure for Te Apiti - Manawatu Gorge. This entity will retain the community driven and flexible approach that is currently in place, and which has been so successful to date.

 Further information will be circulated to key stakeholders and partners by early August, and we intend to hold a meeting in late August to make final decisions. Following that meeting stakeholders will share the discussions and proposals with local community and businesses. 

Spokesperson:

Tom Shannon, Manawatu Gorge Biodiversity Group

t.shannon@inspire.net.nz  0274348700

46.      Department of Conservation (DOC)

We have been working with DOC to promote walks in the Tararua District.  DOC has been meeting with the Tararua i-SITE in Woodville and Information Centre in Dannevirke to discuss ways to improve the marketing of their sites in the Tararua District.  DOC is looking to set up screens to display videos of the walks in the area.

We met with DOC members on 17 June 2014 focusing on partnerships in Tararua for our walks and cycle tracks.

We will be concentrating on two local walks first:

1          Coppermine Creek Walk

Louise Charlton walked the track with staff from DOC to look at the potential for future development and marketing.

The following feedback from DOC:

The interpretation signage along the track definitely could do with a revamp and it would be great if we could look at working on this together. 

Megan has confirmed the estimated track user numbers (based on count samples and some electronic track counter records) around 1300 people annually with a peak in March, probably due to school groups during this time.

The Manawatu Mountain Bike Club met with DOC and they have shown interest in further development of the Coppermine Creek track from Whariti to Coppermine Creek for mountain bike use.

2          Stanfield Hut, Ruahine Ranges Tamaki West Road (1.5-2 hour journey) over the last four years, 827 people stayed in the Stanfield Hut.

Stanfield Hut is a standard eight-bunk hut in the Ruahine Ranges. 

The route to Stanfield Hut starts at Tamaki West Road end. North from Dannevirke, turn onto Ruahine Street and continue on to Umutaoroa Road.

47.      WW1 Commemorative Celebrations

We have been working with the Dannevirke Community Board on the marketing and promotion* for both the upcoming WW1 Commemorative Concert and the Field of Remembrance Ceremony.

*Marketing and promotion assistance for the above includes poster design; printing of posters; linking key contacts for the event to local radio stations for interviews and advertising opportunities; promotion through all media channels (tararua.com; tararuadc.govt.nz; tararua facebook and regional media contacts).

 

 


 

Communication

 

48.      Website

 

We have delivered training to our seamless system key users in all departments.  We are working towards all departments having the capability to manage their own content.

 

We will undergo a revision of our content in September comparing our website with several other Council sites in New Zealand.

 

49.      Facebook

 

Social media continues to be a useful tool for Council, below are some snippets of the latest facebook stats...

 

*page likes are the amount of people who have chosen to ‘like’ our facebook page.

 

 

 


 

GRAPH A

 

GRAPH B

 

As you can see from Graph A & B above, there has been a massive spike in page likes*; this is most likely due to the release of our Tararua Country promotional videos.

*page likes are the amount of people who have chosen to ‘like’ our facebook page.


 

Regulatory Services

50.      Building

During the month of June, we issued 46 building consents and 35 Code Compliance Certificates of which 100% were within our 20-day statutory timeframe.

The largest of these were both for Fonterra, one being for a dryer tower to the value of $3,650,000 and the other one for additions to the extension to existing milk tanker reception and raw milk silo pad to the value of $308,000.

Out of the 46 consents, 21 consents were for freestanding and inbuilt fires.

Following a busy May, the building consents coming through the office have slowed to a nice manageable pace.

51.      Animal Control

On June 4, a white and tan bull dog left a property in Thyra Street Dannevirke and attempted to attack a pedestrian.  The pedestrian was able to get away from the dog and the dog was subsequently seized and impounded.  The dog was later returned to the owner and classified as a dangerous dog.

During the month of June, a number of complaints were received regarding three pitbull type dogs chasing cats and roaming and worrying stock.  We received a call to pick up one dog that had been caught in a chicken coop.  On Monday 30 June, two other dogs also believed to be responsible were signed over by their owner and subsequently all three dogs were destroyed.  To date we have received no further complaints.   

cid:image001.png@01CFA5B5.A4679870

 

 

 

 

 

 

 

 


 

52.      Customer Service Requests – June 2014

 

                  


53.      Alcohol Licensing Activity Report for June 2014

 

cid:image001.png@01CFA26E.9F9ECB00

 

54.      Environmental Health

Council was very fortunate to have Pita from Palmerston North City Council help us out while we filled the position of Environmental Health Officer.  We have had many inquiries for new premises in the district mainly relating to the requirements needed to set them up.

A complaint was received via MidCentral Health regarding food poisoning from a premises in the district.  After the test results came back and an inspection of the premises was carried out, it was deemed unlikely to have come from the food premises.


 

Planning

55.      Tribunal and Hearings Committee Accreditation

In 2011, the Resource Management Amendment Act (No 2) changed the accreditation requirements for Council committees conducting hearings for a range of planning matters including: notified resource consents, notices of requirement (designations), private plan changes, reviews of resource consents, variations of resource consents, proposed plans, and objections.

The Act requires that all persons in the committee are accredited; or the chairperson is accredited and there are exceptional circumstances that do not provide the time or opportunity to ensure that all persons in the committee are accredited.  The new requirements come into effect from 12 September 2014.

Accreditation is delivered to councillors, community board members, and independent commissioners through the Making Good Decisions Programme.  It provides Resource Management Act 1991 decision-makers with the skills they need to run fair and effective hearings, and to make informed decisions.

There are two streams and three courses for accreditation – certification (foundation course) and recertification (panel course or chair course).  Certificates are issued on a ‘limited term’ basis to ensure decision makers have their knowledge and skills re-evaluated regularly (three years from initial certification and every five years after).

The Chairperson of Council’s Tribunal and Hearings Committee has recently successfully completed the chair course to achieve recertification.  Other members of the committee have been registered for training in Wellington in September.  The committee is on track to obtain the certificates necessary to conduct hearings under the new requirements.

 


 

Emergency Management

 

Rural Fire

56.      Fire Season General:

Still in winter mode - no fire season

57.      Incident Reports

 NRFA Classification Type

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Total

Power Lines

0

 

 

 

 

 

 

 

 

 

 

 

0

Vehicle - Car, Truck etc.

1

 

 

 

 

 

 

 

 

 

 

 

1

Farm/Forest Machinery

0

 

 

 

 

 

 

 

 

 

 

 

0

Camp fires/bonfires/rubbish fires

1

 

 

 

 

 

 

 

 

 

 

 

1

Smokers

0

 

 

 

 

 

 

 

 

 

 

 

0

Land clearing escaped - Open Fire Season

0

 

 

 

 

 

 

 

 

 

 

 

0

Land clearing escaped - Restricted/ Prohibited Fire Season (no Fire Permit)

0

 

 

 

 

 

 

 

 

 

 

 

0

Structural - House/Shed

3

 

 

 

 

 

 

 

 

 

 

 

3

Pyrotechnics Fireworks

0

 

 

 

 

 

 

 

 

 

 

 

0

False Alarm

0

 

 

 

 

 

 

 

 

 

 

 

0

Medical Assist

0

 

 

 

 

 

 

 

 

 

 

 

0

Motor Vehicle Accident

1

 

 

 

 

 

 

 

 

 

 

 

1

Miscellaneous

1

 

 

 

 

 

 

 

 

 

 

 

1

Total

7

 

 

 

 

 

 

 

 

 

 

 

7

 

58.      Training/Conferences/Meetings

Paddy ran a Basic Rural Fire Fighter course for the Manawatu-Wanganui Regional Rural Fire Committee in Palmerston North on 5/6 July 2014.  The course was well received and involved participants from throughout the region including Tararua fire fighters.  All course costs were paid for by the Committee.

Paddy conducted a Pump Operators Course in Palmerston North on 19 July 2014 for members of the Manawatu-Wanganui Regional Rural Fire Committee.  As per the Basic fire fighter course it included fire fighters from Tararua District Council and all costs were paid for by the Committee.

 

Paddy attended an EMQUAL Assessors workshop in Hastings on 2 July 2014.

TDC Rural Fire in conjunction with Competnz, conducted a Basic Chainsaw Operators course in Dannevirke on 21 July 2014.  Two local contractors attended and 10 Tararua Rural Fire Fighters.

Civil Defence

 

59.      Incidents

Nil to report.

60.      Meetings

            Craig Lunn and Paddy met with Brendon Woods on 24 June 2014 as part of a Group project to identify all hazards within the region.

Paddy attended the Group CEG meeting at Levin on 16 July 2014.

61.      Civil Defence Presentations

            Nil

62.      Seminars/Workshops/Forums

Nil

63.      Community Response Groups

            Paddy conducted a training day for staff at Totara College on 3 July 2014. Totara College is a new Civil Defence Welfare Centre for the northern part of Dannevirke. Staff have also offered to assist in recruiting local help in the event of a disaster and training will be provided when required.

64.      MCDEM Capability Assessment

The Ministry of Civil Defence and Emergency Management is to conduct an audit of the Group’s capability in relation to Reduction, Readiness, Response and Recovery, before, during and after a civil defence event.  It involves completing a lengthy questionnaire and interviews with the Mayor, CEO and EMO of each Council within the Group by MCDEM staff.  The process has started and interviews for TDC will be conducted in November 2014.  Council Managers are meeting next month to discuss the current state of TDC Civil Defence in relation to the Capability Assessment.


 

Library

 

65.      General

The collection management of the non-fiction collections has been completed in June, and stock that is out of date or the information is obsolete has been deleted from the collection.  Stock has also been moved to  new branches where they should be revitalised. Going forward, the fiction collection is the next to complete over the next few months.  At the completion of the fiction collection, all stock will have been handled by the weeding team.

The library serial collection has been almagamated into an annual contract with The Magazine Marketing Company.  This allows us to make some small savings in the cost of the serial subscriptions. With only one invoice per year instead of over one hundred, there will be real savings in terms of time spent coding and paying accounts for multiple suppliers.  It will also make following up non-supply much more efficient also.

The freestanding shelving at Pahiatua and Woodville libraries has been replaced with mobile shelving.  The mobile shelving allows more flexability for these branches in regards to layout and events.  Mobile shelving is on wheels and able to be quickly and easily relocated.  It is also safer in earthquakes, as even with the brakes on, they allow more movement than fixed shelving, which means that the books are less likely to fall off the shelves in a moderate quake.   A new picturebook unit has also been put into the Woodville Library, allowing better use of space and again the ability to move this out of the way when events are on in this building.

The street signage for all the library branches was replaced as the old whiteboard style had become weathered and hard to keep attractive and inviting.  The new signage is a blackboard style which we hope will remain fresher for longer.

The Pahiatua Community Librarian Wyn Davidson spoke to the local Probus club about the changing face of libraries, and the District Librarian spoke to the Knox Church Ladies Fellowship group about Library Services and the latest popular books held at the library. 


 

66.      Children’s Services

During the month, classes from Mangamaire, Woodville, Dannevirke South and Holyoake Kindergarten visited the library for reading time or class orientation visits. 

The Winter Warmers Reading Programme is offered to all primary school children in the Tararua region.

 Ten Tararua primary schools are participating in the programme this year.  For some, the whole school is participating and for others individual classes.  Tararua District Library staff select library books, deliver them to the schools and the children are provided with a booklet in which to write or draw their book reviews.  Library staff then revisit the schools to check the children’s booklets and provide them with any prizes won.

Three Dannevirke schools, Huia Range, South and Ruahine, have participated with individual classes in the previous year with great success and continue to enthusiastically support the reading programme.  St Joseph’s, Weber and Norsewood Schools are first time participants.  Norsewood has two classes involved and St Joseph’s and Weber the whole school.

St Anthony’s and Pahiatua Schools have taken up the challenge with 2014 being the first year in the programme for three classes at Pahiatua School. Once again, all of St Anthony’s are keenly taking part.

In Woodville, one class from Woodville School is trialling Winter Warmers with a view to more classes being involved in 2015.

Eketahuna School was offered the opportunity to trial one class in the programme and we were delighted when they requested that three classes be given the opportunity.

Over the whole Tararua district, 958 primary school aged children are participating in the Winter Warmers Reading Programme, which is fully funded by the Eastern & Central Community Trust.

The programme started on 23 June and runs through to the 2 August.

Preparations are complete for our School Holiday programmes being run at all branches throughout the Term 2 holidays.  Pahiatua is again running the Wairarapa REAP funded Maths is Fun programme in the first week of the holidays.  All branches have an Entertainer show which is funded by the Eastern & Central Trust as part of the Winter Warmers programme.  Theatre group, Tall Poppies will also be putting on an event in Pahiatua and Dannevirke Libraries in the second week of the holidays.  The usual craft sessions will also be held at all branches.

 


 

67.      Statistics – as at 30 June 2014

 

 


 

Customer Services

 

68.      General

June has been a steady month with the last of the rates rebate applications coming in as well as preparation for dog registration renewals in July.  Staff from all service centres attended a meeting with Heather Gibb and Tracey Boswell covering all aspects of dog registration.

 

69.      CRM Statistics

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


Tararua i-SITE – June 2014

70.      Welcome Packs

There was 15 welcome packs sent out, all within Tararua.

 

71.      Radio Eketahuna

A regular radio spot with Radio Eketahuna will commence next month.  This is to inform on events and the activities of the i-SITE.

72.      Brochure Display

Letters have gone out for renewals of brochure display in the i-SITE.  Renewals forms are being returned with some new operators choosing to pay for brochure display.

 

73.      Tararua i SITE Facebook Statistics

Facebook ‘likes’

 

 

74.      Tararua Information Centres Statistics – June 2014

 

 

 

 

 

 

 

 


Totals

 

June 2014

June 2013

Local

1,332

1,494

New Zealand

  675

  825

Overseas

  191

  185

 

June has seen decreases in Local and NZ visitors with a  slight increase in overseas visitors.

 


 

Sport and Recreation

         

HIGHLIGHT OF THE MONTH:

Sport Manawatu’s Green Prescription programme has for the third year in a row exceeded its national targets set by the Ministry of Health, so we continue to be one of the leading providers in the country.


 

75.     General

Dannevirke High School placed 3rd in the Intermediate boys teams race and 3rd in the Senior boys teams race, with Seumas McGregor gaining a 3rd place podium finish in that division.

 

 

 

The school is now planning on introducing a team for these students to continue participating and they are planning on performing in the upcoming regional competition in August.

·       The Tararua Arts Council allocated a total of $4,626.80 from the third round of Creative Communities Funding (this additional round was held because of a lack of applications received in the previous funding round) to the following applicants:

 

-        Morepork Mountain Trust granted $628.00 towards a clay art workshop.

-        Te Wananga o Tamaki nui a Rua granted $1,363.00 towards a Kapa Haka festival.

-        Dannevirke Art Society granted $310.00 towards art tutor fees.

-        Dannevirke Highland Pipeband granted $1,000.00 towards drum tutor fees.

-        Rangitane o Tamaki nui a Rua Inc granted $300.00 towards art tutor fees and materials.

-        Wairarapa REAP granted $1,025.00 towards art tutor, venue and advertising fees.

 

·       Over 30 local volunteer coaches, officials and administrators in sport attended the Sport Manawatu Volunteer Movie Night held on Monday 30 June at the Regent Upstairs Cinema Pahiatua. The event was held in recognition of the work volunteers do to help make sport happen in our district.

 

 

 

 

·       International Representatives: Ashley Exeter (Athletics) from Woodville competed in the Oceania Track and Field Championships in Rarotonga, winning a gold medal and breaking her New Zealand record.  Ashley is also the first Tararua athlete to be selected to participate in the new Pathway to Podium programme, run by Sport NZ, High Performance Sport NZ, Sport Manawatu and Massey University. Ashley is a recipient of the Tararua International Representatives Fund.

 

·       The Grass Roots Gym sessions for preschool children at Pahiatua Stadium continue to be popular with a record 52 children attending the final session in June. Help n Hand/Super Grans also attended one of the sessions and provided the caregivers with morning tea.

76.      KiwiSport Regional Partnership Fund

·       The Primary School Sport Advisor has recommended the Bush Cluster Fast Fund application for Term 3 2014 to the KiwiSport Committee for approval.

77.      Upcoming events (that we deliver or directly impact on)

·       Tararua Sportsperson of the Year Awards will be held on Friday 17 October at the Eketahuna Community Centre.

 

 

78.           Recommendation

                 That the report from the Chief Executive dated 23 July 2014 concerning an update on key projects and items of interest to the Council (as circulated) be received.

 

 

Attachments

Nil.