Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 30 April 2014 commencing at 1.00 pm.

1. Present

His Worship the Mayor – Mr R A Ellis, Crs W H Keltie (Deputy Mayor), T H Collis, J E Crispin, W H Davidson, K R Fenemor, S A Hull, C J Isaacson and D A Roberts.

In Attendance

Mr B King - Chief Executive

Mr R Taylor - Governance Manager

Mr P Wimsett - Manager Strategy and District Development

Mr M Thomas - Strategy and Policy Adviser

Mr R Suppiah - Chief Financial Officer

Mr B Barnes - Engineering Services Contracts Manager

Mr R Cannon - Manager Engineering Services (for item 15)

Mr T Dodd - Engineering Services Design Manager (for item 15)

Mrs D Creel - Engineering Services Roading RAMM Support (for Item 15)

Mrs A Hamblyn - Engineering Services Roading Customer Support (for item 15)

Mr F Aldridge - Director of the Integral Group Limited (Consultant Procurement Expert - for item 15)

2. Council Prayer

2.1	The Council Prayer was given by His Worship the Mayor – Mr R A Ellis.

3. Apologies

3.1

Nil

4. Notification of Items Not on the Agenda

4.1

Nil

5. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

5.1

Nil

6. Personal Matters

6.1	The Council’s congratulations are conveyed to Shaun and Tracie Baxter on their success as the winners of the Tararua Sheep and Beef 2014 Farm Business of the Year Award, and to Mark Heaphy, winner of the Tararua Shepherd of the Year 2014 Award.

7. Confirmation of Minutes

7.1	*That the minutes of the Council meetings held on 26 March 2014 (as circulated) be confirmed as true and accurate records of these meetings.* *Crs Hull/Isaacson Carried*

8. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda

8.1	Shannon to Eketahuna Cycle Track Tararua Traverse Project Proposal (Item 10.2.3)
8.1.1	Cr Davidson was invited to join with the original group for future meetings to discuss the way forward to progress this project.
8.1.2	It was clarified that an Army engineer has been included to consider the feasibility of the project.
8.2	CentrePort Wellington (Item 14.7)
8.2.1	If councillors wish to visit the CentrePort in Wellington then they should indicate their interest to enable a date to be confirmed.
8.3	Woodville Pioneer Museum Tribute to World War 1 Soldiers (Item 15.1)
8.3.1	The Council’s congratulations are conveyed to the Woodville Pioneer Museum for the exceptionally good exhibition on World War 1 that they arranged from 11 to 27 April 2014.

9. Community Boards and Community Committees Reports

9.1

Dannevirke Community Board

9.1.1

That the report of the Dannevirke Community Board meeting held on 7 April 2014 (as circulated) be received.

Crs Roberts/Keltie Carried

9.1.2	Town Centre Security Cameras Monitoring System Project
9.1.2.1	It was noted that the fundraising for the project is progressing, with approximately $77,000 of the $85,000 being secured at this time.
9.2	Eketahuna Community Board
9.2.1	*That the report of the Eketahuna Community Board meeting held on 11 April 2014 (as circulated) be received.* *Crs Roberts/Keltie Carried*

9.3

Pahiatua On Track

9.3.1

That the report of the Pahiatua On Track meeting held on 2 April 2014 (as circulated) be received.

Crs Roberts/Keltie Carried

9.4

Woodville Districts' Vision

9.4.1

That the report of the Woodville Districts’ Vision meeting held on 2 April 2014 (as circulated) be received.

Crs Roberts/Keltie Carried

10. Reports

10.1	Council Response to the Crown Proposal to Use Council Administered Reserves in the Treaty Settlement With Rangitāne
10.1.1	That the report from the Manager Assets Group dated 22 April 2014 concerning the Council response to the Crown proposal to use Council administered reserves in the Treaty settlement with Rangitāne (as circulated) be received, and That the Council notifies the Crown that it does not support any Treaty settlement agreement that includes the Council forming joint reserve management committees whilst the treaty settlement negotiations in the district are ongoing as outlined in the report above, and That the Council notifies the Crown that shortly the Council will be advertising its intention to develop a reserve management plan for all reserves it administers, and that the reserve management planning process that follows provides an opportunity for all groups with an interest in particular reserves, including Rangitāne, with the opportunity to be involved in decision-making regarding the ongoing management of these reserves, and That the Council formally notifies the Crown of its generic support for the use of the Hamua Recreation Reserve and the Makirikiri Scenic Reserve for Treaty settlements due to the cultural significance of these two parcels of land, and That the Council formally notifies the Office of Treaty Settlements that it notes the proposed vesting of the Hamua Recreation and Makirikiri Scenic Reserves with Rangitāne, as outlined in the Agreement in Principle dated 28 March 2014, but requests the Crown to engage with the submitters who made specific mention of interests in these sites, and That the Council acknowledges the Crown’s willingness to engage with all parties with an interest in the Hamua Recreation and Makirikiri Scenic Reserves regarding the proposed cultural redress. *Crs Roberts/Fenemor Original Motion*
10.1.2	There was discussion on the direction proposed by the motion, and recognising the issues raised through the community consultation process. An amendment to the motion was then moved.
10.1.3	That the report from the Manager Assets Group dated 22 April 2014 concerning the Council response to the Crown proposal to use Council administered reserves in the Treaty settlement with Rangitāne (as circulated) be received, and That the Council notifies the Crown that it does not support any Treaty settlement agreement that includes the Council forming joint reserve management committees whilst the treaty settlement negotiations in the district are ongoing as outlined in the report above, and That the Council notifies the Crown that shortly the Council will be advertising its intention to develop a reserve management plan for all reserves it administers, and that the reserve management planning process that follows provides an opportunity for all groups with an interest in particular reserves, including Rangitāne, with the opportunity to be involved in decision-making regarding the ongoing management of these reserves, and That the Council formally notifies the Crown of its generic support for the use of the Hamua Recreation Reserve and the Makirikiri Scenic Reserve for Treaty settlements due to the cultural significance of these two parcels of land, and That the Council formally notifies the Office of Treaty Settlements that it notes the proposed vesting of the Hamua Recreation and Makirikiri Scenic Reserves with Rangitāne, as outlined in the Agreement in Principle dated 28 March 2014, but requests the Crown to engage and resolve with the submitters the specific mentions of interests in these sites, and That the Council acknowledges the Crown’s willingness to engage with all parties with an interest in the Hamua Recreation and Makirikiri Scenic Reserves regarding the proposed cultural redress. *Crs Davidson/Collis Amended Motion*
10.1.4	The Mayor proceeded to put the amended motion to the vote of the meeting, with the outcome being that the amendment is declared carried. This was then put and adopted as the substantive motion.
10.2	Water Charge Write-off Request on Cowper Road
10.2.1	*That the report from the Chief Executive dated 22 April 2014 concerning a water charge write-off request on Cowper Road (as circulated) be received, and* That the Council after considering the invoice history and the letter from the applicant, agrees to waive the sum of $633.85 plus penalties of $1029.58 through a credit to their account against the amounts charged. *Crs Davidson/Crispin Carried*

10.3	Review of the Speed Limits Bylaw 2004
10.3.1	There was discussion on the New Zealand Transport Agency position to not support the proposal for the limited speed zone of 70 km/h at Alfredton. This is a concern, particularly within the vicinity of the school.
10.3.2	It was noted that there were no submissions received from the community regarding this matter, and in the meantime improved road markings and signage is underway to enhance road safety within the area.
10.3.3	Through these measures the situation can be monitored, and if appropriate an amendment to the bylaw could be considered in the future.
10.3.4	*That the report from the Strategy and Policy Adviser dated 23 April 2014 concerning the review of the Speed Limits Bylaw 2004 (as circulated) be received, and* *That the Council adopts the Speed Limits Bylaw 2013 as detailed within the attachment of the Strategy and Policy Adviser’s report, and* *That the Council approves the retention of the speed restrictions that were in the old Speed Limits Bylaw 2004, and* *That the Council agrees to include the following additional speed restrictions in the Speed Limits Bylaw 2013:* *1. Smith Road, Dannevirke, from the bridge to 146 metres past the Adelaide Road intersection – 100kph to 70kph (for pedestrian safety)* *2. Riverdale Road, Dannevirke, from the bridge to the Tipapakuku Road intersection – 100kph to 70kph (narrowness of road)* *3. Maharahara Road in the vicinity of Ruahine School – 100kph to 70kph (child safety)* *4. Miller Street/Weber Road, Dannevirke, from the existing 50kph point to 300m past Cowper Road – from 100kph to 70kph (buffer zone from rural to urban)* *5. Eketahuna - Turnor Street and Stanly Street for 400m south from Bridge Street be 50kph* *Crs Roberts/Keltie Carried*

10.3.5 Cr Davidson requested that his dissenting vote be noted regarding this item of business.

10.4

Planning Matters Dealt With Under Delegated Authority

10.4.1

That the report from the Planning Manager dated 22 April 2014 concerning Planning matters dealt with under delegated authority (as circulated) be received and the contents are noted.

Crs Keltie/Roberts Carried

10.5

Liquor Licensing Matters Dealt With Under Delegated Authority

10.5.1

That the report from the Regulatory Services Manager dated 23 April 2014 concerning Liquor Licensing matters dealt with under delegated authority (as circulated) be received and the contents are noted.

Crs Keltie/Roberts Carried

10.6

Staff Report

10.6.1

That the report from the Chief Executive dated 22 April 2014 concerning an update on key projects and items of interest to the Council (as circulated) be received.

Crs Fenemor/Hull Carried

11.

Local Government New Zealand

11.1

That the policy statement from Local Government New Zealand dated April 2014 concerning creating vibrant communities and economic growth across all of New Zealand (as circulated) be received and the contents are noted.

Crs Davidson/Isaacson Carried

12. Portfolio Reports

12.1	Horizons Regional Council One Plan
12.1.1	Cr Collis spoke on the progress of eight dairy farms working towards fulfilling the requirements of the One Plan policies and its rules applicable to their activities resource consents.
12.2	Forestry
12.2.1	Cr Fenemor reported that a catalogue of the district’s roadside tree plantings is being developed to provide this information for the Council.
12.3	Rural Health Alliance Aotearoa New Zealand
12.3.1	Cr Hull reported that the Rural Health Alliance is progressing the development of its national strategic document.
12.4	Mangatainoka River Scheme
12.4.1	Cr Davidson spoke on the annual meeting of the Mangatainoka River Scheme, and their good financial position that has provided some scope to undertake capital projects from within the existing budgets.
12.4.2	The scheme has been progressively establishing its funding reserves through a 1% annual rates increase, and it will hold at the close of the 2014/2015 financial year a balance of 764,000 dollars with the target to reach an amount of 2.2 million dollars.
12.4.3	Its insurable assets are worth 15 million dollars, with an insurance excess value of 3 million dollars.
12.4.4	The scheme has provided for the extraction of gravel to be used in the development of the Fonterra factory site at Pahiatua.
12.5	Tararua REAP
12.5.1	The Mayor spoke on the Annual General Meeting of Tararua REAP, and the pleasing progress they are making in working effectively together with various organisations and securing a good financial position to deliver their services.

13. Mayoral Matters

13.1	Tribunal and Hearings Committee
13.1.1	*That Cr T H Collis be appointed as a member of the Tribunal and Hearings Committee, and is to complete the necessary training to undertake this position.* *Crs Keltie/Isaacson Carried*
13.2	Anzac Day Services
13.2.1	The Mayor conveyed his thanks to councillors for representing the Council at the various Anzac Day services held throughout the district.
13.2.2	The work of all those involved in arranging the community civic services was acknowledged, along with the attendance and contributions from the Army.

14. Items not on the Agenda

14.1

Nil

15.

Public Excluded Items of Business

15.1

That the public be excluded from the following parts of the proceedings of this meeting, namely:

· Proposed Corridor Network Maintenance Agreement 2014-19

· Nomination for a Tararua District Civic Honour

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

*General subject matter to be considered*	*Reason for passing this resolution in relation to each matter*	*Ground(s) under Section 48(1) for the passing of this resolution*
*Proposed Corridor Network Maintenance Agreement 2014-19*	*To protect commercial and industrial negotiations*	*Section (1)(a)(i)*
*Nomination for a Tararua District Civic Honour*	*To protect the privacy of natural persons*	*Section (1)(a)(i)*

This resolution is made in reliance on Section 48 (1) (a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as follows:

s7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

Crs Roberts/Collis Carried

15.4	*That open meeting be resumed.* *Crs Roberts/Collis Carried*

15.5

That the following decision taken with the public excluded be confirmed in open meeting.

Item 15.2 – Proposed Corridor Network Maintenance Agreement 2014-19

That the Council approves the electronic posting of the “Request for Proposal Corridor Network Maintenance Agreement 2014-19” to enable tenderers to commence the process, and

That the Council requests the Chief Executive to seek formal approval from the New Zealand Transport Agency for the necessary amendments to the Council’s procurement strategy that will enable the proposed “Closer Working Agreement” contract model.

Crs Roberts/Collis Carried

15.6	Cr Davidson requested that his dissenting vote be noted regarding this item of business.

There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 2.30pm.

____________________________

Mayor

Eketahuna Community Board

Minutes of a meeting of the Eketahuna Community Board held in the Eketahuna War Memorial Hall, corner of Jones Street and State Highway 2, Eketahuna on Friday 2 May 2014 commencing at 10.03 am.

1. Present

Board Members C C Death (Chairperson), T J Hull, S E Shannon and Cr W H Davidson (Council appointed Community Board member).

In Attendance

Cr T H Collis – South Ward District Councillor

Mr R Taylor – Governance Manager

Mr B Barnes – Engineering Services Contracts Manager (for item 4)

2. Apologies

2.1	*That an apology be sustained from Board Member D F Eagle for non-attendance at the meeting.* *Shannon/Davidson Carried*

3. Personal Matters

3.1

Nil

4. Notification of Items Not on the Agenda

4.1

There was discussion with the Engineering Services Contracts Manager concerning various roading matters in the Board’s area, including the following:

· The pothole on South Road Number 2 has been repaired.

· Tylers Bridge was cleaned this morning to rectify the accumulation of surface water, thereby preventing any potential for flooding to occur.

· Concerns regarding rubbish in the Miller Reserve have been referred to Higgins for follow up, with there also being incidents of cars doing wheelies in this area.

· Work is progressing to repair earthquake damage on the Council’s local roads.

· The New Zealand Transport Agency and Higgins have identified earthquake damage to the section of state highway adjacent to the Eketahuna War Memorial Hall, and they are working on resolving this situation.

· The Alfredton Road concrete footpath extension is to be done before winter, along with a clean up of the Drummond Street drain.

· The trees in Alfredton Road and Anderson Street will be pruned.

· The application of lime to suppress dust on metal roads provides an effective option, with its use on Larsen Road being acknowledged as an example where the road’s condition has improved.

5. Confirmation of Minutes

5.1	*That the minutes of the Eketahuna Community Board meeting held on 11 April 2014 (as circulated) be confirmed as a true and accurate record of the meeting.* Hull/Shannon Carried

6. Matters Arising from the Minutes

6.1	Horizons Regional Council (Item 8)
6.1.1	The delivery of the Horizons Regional Council Draft Annual Plan summary was late in some areas of the district.
6.2	Shannon to Eketahuna Cycle Track Tararua Traverse Project Proposal (Item 9.2)
6.2.1	Cr Davidson gave a verbal report on the meeting held yesterday to discuss the way forward to progress this project, and it included reference to the following matters: · The Department of Conservation considers that the development of the track is doable. · A working party has been established comprising staff representatives from the Horowhenua and Tararua District Councils, the Department of Conservation, the Army and the Horizons Regional Council, and they will meet on 27 May 2014. · An action plan will be created and a project team formed to develop a ghant chart detailing the timing of the stages involved. · An assessment of the environmental effects will be required, including the cultural aspects from an iwi perspective. · A formal entity shall coordinate the funding of the project such as establishing an incorporated society. · Pahiatua On Track may be interested in the discussions regarding this project as it progresses. · The wider group of representatives will next meet on 12 June 2014 to continue the work undertaken to advance the feasibility of implementing this project.
6.3	Anzac Day (Item 11)
6.3.1	The Anzac Day civic ceremony held in Eketahuna was very successful and well attended.
6.3.2	Wet weather had an impact on the service held at the Anzac Memorial Bridge, with the conditions very unpleasant for those in attendance at this event.
6.4	Eketahuna Youth Group (Item 10.2)
6.4.1	Board Member Shannon has followed up the background to the Eketahuna Youth Group’s activities and intentions.
6.4.2	This group has been advised that the Board may consider a request for assistance towards the cost of hiring the Eketahuna Community Centre, but they will need to provide a detailed application for its consideration.
6.4.3	Other options they are investigating as a possible venue offered for free are the church hall and the old play centre. They will contact the Board should they still wish to pursue the use of the Eketahuna Community Centre and seek financial support for this purpose.
6.5	Welcome to New Residents Event (Item 13.1)
6.5.1	This item shall be included on the agenda of the Board’s June meeting to discuss the arrangements to meet and welcome new residents to Eketahuna.
6.6	Eketahuna Cafe Structure (Item 6.2)
6.6.1	A letter has been sent by the building inspector to the owner of this property requesting them to rectify the exposed exterior wiring at the front of the building, and pointing out that significant water leakage is causing the deterioration of its condition and it needs repairing.
6.7	Eketahuna Town Centre Upgrade (Item 12)
6.7.1	The letter concerning this project has been sent to the groups, individuals and local shops inviting their suggestions for consideration to develop the preliminary concept plan for the upgrade.
6.7.2	Once these responses are received the Board can collate them and arrange in the future a public meeting to discuss the outcome and progress the planning.

7.	Tararua District Council Report
7.1	*That the report of the Tararua District Council meeting held on 30 April 2014 (as tabled) be received.* Davidson/Hull Carried
7.2	Council Response to the Crown Proposal to Use Council Administered Reserves in the Treaty Settlement with Rangitane
7.2.1	As a result of the Hamua Recreation Reserve being available for treaty settlements by the Crown the Council has supported its generic use for this purpose.
7.2.2	This recognises the cultural significance of the land, with the Crown being requested to engage and resolve the concerns raised by submitters regarding the specific mentions of interests in this site.
7.3	Review of the Speed Limits Bylaw 2004
7.3.1	The Board noted that the limited speed zone of 70 km/h at Alfredton in the vicinity of the school was not included within the final bylaw as the New Zealand Transport Agency opposed this proposal.
7.3.2	There were no submissions received from the community regarding this matter, and in the meantime improved road markings and signage is underway to enhance road safety within the area.
7.3.3	Through these measures the situation can be monitored, and if appropriate an amendment to the bylaw could be considered in the future.
7.4	Corridor Network Maintenance Agreement 2014-19
7.4.1	The Council’s decision to invite tenders for the Corridor Network Maintenance Agreement 2014-19 based on the “Closer Working Agreement” contract model was explained to the Board.

8. Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities

8.1	Tararua Youth Offending Team
8.1.1	A report of the Tararua Youth Offending Team meeting held on 16 April 2014 was circulated to the Board for its information.
8.2	Urban Community Facilities/Eketahuna Camping Ground
8.2.1	The Community Assets Manager is to be requested to follow up the arrangements for mowing the bottom end of the Eketahuna Camping Ground area within the vicinity of the swing bridge.
8.2.2	The sound system at the Eketahuna Community Centre is not working, and actions are underway to rectify this matter.
9.	Correspondence
9.1	*That the correspondence as listed be received.* (a) Masterton District Council 7 April 2014 Re: Request for joint annual funding to provide a New Pacific Studio Three-week Fellowship (b) Kerry and Loreen Cunningham Re: Eketahuna Camping Ground March report Shannon/Hull Carried
9.2	New Pacific Studio Three-Week Fellowship
9.2.1	*That with regard to the request for joint annual funding to provide a New Pacific Studio three-week Fellowship, the Board:* · *Notes the correspondence from the Mayor of the Masterton District Council addressed to the Mayor of the Tararua District Council.* · Considers that such funding is more appropriately sought from the Tararua District Council as the proposed annual contribution of $800 requires an ongoing commitment of support, and the Board has other priorities for its limited discretionary budget of $5,500. · *Refers this matter to the Tararua District Council to determine any possible assistance that may be made available for this purpose.* Shannon/Hull Carried
9.2.2	Cr Davidson requested that it be noted he had abstained from voting on the motion concerning this item of business.

10.	Zone 3 Community Boards Conference
10.1	As no board members are attending this event a copy of the presentations will be requested for their information.

11.

General Assistance Grants Scheme

11.1

It was noted that the Friends of the Anzac Memorial Bridge Kaiparoro have decided not to proceed with their project to erect a Norski fibre glass toilet in the Miller Reserve.

11.2

The amount of $1,000.00 previously granted to undertake this project has therefore been returned to the funds available for disbursement.

11.3

Cr Davidson declared an interest in the Eketahuna Our Town Committee application, and he abstained from the discussions regarding that matter and determining the amount of the grant allocated to this organisation.

11.4

The Chairperson declared an interest in the Eketahuna Our Town Committee and the Pahiatua Railcar Society applications, and he abstained from the discussions regarding these matters and determining the amounts of the grants allocated to those organisations.

11.5

That the following applications be declined for the reasons as specified.

· Eketahuna Community Gym – The applicant has not developed the details of their project sufficiently at this time to enable the request for funding to be considered. Such information should include evidence of financial support secured as a contribution towards the costs involved, and a budget of anticipated income and expenditure.

· Empowering Tomorrow’s Leaders Charitable Trust – The priority for the Board’s General Assistance Grants Scheme is to make assistance available for locally recognised organisations whose principal functions and/or activities are of a community or charitable nature. It receives an annual budget of $5,500 for that purpose.

The applicant is requesting $10,000 to establish a Tararua Training Task Force training facility outside of the Board’s area, and the financial assistance sought exceeds the total amount of its available funds. Therefore the Board considers this application is beyond its criteria and ability to provide such support for this project.

Shannon/Hull Carried

11.6

That the following grants be approved for disbursement from the Eketahuna Community Board’s General Assistance Grants Scheme for the 2013/2014 annual funding allocation.

*Name*	*Project*	*Amount Granted*
*Eketahuna Bowling Club*	*Rates remission*	*$750.00*
*Eketahuna and District Early Settlers Museum*	*Purchase conservation materials for the museum collection*	*$1,000.00*
*Eketahuna Lawn Tennis Club*	*Maintenance and insurance of the all weather courts and pavilion*	*$1,000.00*
*Eketahuna Our Town Committee*	*Community newsletter*	*$400.00*
*Friends of Anzac Memorial Bridge Kaiparoro*	*Maintenance of the walkway and surrounding area, and commemoration costs for Anzac Day*	*$500.00*
*Hukanui Women’s Institute*	*Attendance at 2014 Women’s Institute conference*	*$270.00*
*Pahiatua Railcar Society*	*Eketahuna Railway Station building project*	*$350.00*
*Total amount granted*		*$4,270.00*

Hull/Shannon Carried

11.7

That the Board approves the request from the Eketahuna Club to carry forward for a further twelve months the grant of $800.00 allocated last year to paint the exterior of their building.

Hull/Shannon Carried

11.8

Cr Davidson previously declared an interest in the above item of business, and he abstained from these discussions and voting on the motion concerning this matter.

12.	2014/2015 Draft Annual Plan and Draft Recreation and Reserves Strategy
12.1	*That with regard to the Council’s Draft Annual Plan 2014/2015 and the Draft Recreation and Reserves Strategy, the Eketahuna Community Board makes the following submission.* *Housing for the Elderly* *The Board notes the Council’s intentions regarding replacement housing for the elderly in respect of its Hovding Court flats.* It supports the Council’s preferred option three as outlined with a view to progressing this project on a staged basis, and recognising the need to achieve this objective in a financially prudent manner (i.e. no additional loan and renew the flats from available and future housing reserve funds). *Council Building Records* *The Board acknowledges the need to digitise all historical building records for the reasons as explained in the information set out in the Draft Annual Plan.* *It recognises that this work needs progressing, but the Board is concerned about the additional cost of $130,000 resulting from providing this amount in the 2014/15 year budgets.* The impact of incurring that expenditure in one year is contributing to driving the proposed overall funding increase of 3.46% at a time when many ratepayers cannot afford to pay higher rates. Of particular concern is that rural ratepayers are being asked to consider a rates increase of 4.3%. That figure is not acceptable in the Board’s opinion, and it urges the Council to spread the cost of this work over three years to reduce the increased rates requirement in the next financial year. *Draft Recreation and Reserves Strategy* *Eketahuna Swimming Pool* The Board supports the Council’s aim of providing good amenities and recreational assets for the district over the next ten years, and the direction and objectives it has identified through the Recreation and Reserves Strategy circulated for consultation. In considering this document the Board emphasises the importance of adequately funding and maintaining a community swimming pool facility for Eketahuna. The town must be able to provide this opportunity for present and future generations, and it is acknowledged as a strategic asset in delivering the actions identified within the section of the Council’s draft strategy relative to this matter. The Board also totally supports the provisions of the Council’s Long Term Plan to contribute capital funding in partnership with the community to upgrade/replace the existing facility when this is necessary. *Walkways* *The Board endorses the development of a Walkways Network for the district, and the direction proposed to achieve this objective.* The Shannon to Eketahuna Cycle Track Tararua Traverse project proposal is an exciting project that the Board supports the planning being advanced in conjunction with the Horowhenua District Council and other interested parties, including the Department of Conservation, the Army and the Horizons Regional Council. This is an opportunity to develop such a destination within the district that has the potential to bring economic growth and the development of a significant profile to attract visitors. The Board considers that this project is a very appropriate and outstanding environmental outdoors feature that is an ideal way to implement the objectives of establishing iconic walkways within the district. Shannon/Hull Carried
12.2	The Board requests that time be made available at the Council hearing to speak in support of its submission.
12.3	Crs Collis and Davidson abstained from the discussions to develop and determine the Board’s submission to the Council concerning this item of business.

13. Chairman’s Remarks

13.1	Justice of the Peace Appointments
13.1.1	Board members were requested to consider approaching appropriate residents for possible appointment as a Justice of the Peace in Eketahuna.
13.1.2	Presently there are only two Justices of the Peace in Eketahuna, and it would be beneficial to have more persons available for this purpose.
13.2	Alf Rowden Humanitarian Award
13.2.1	This year the Alf Rowden Humanitarian Award will be presented to Max Cooper and John Harman to acknowledge their outstanding community service.
13.2.2	A function will be held on 30 May 2014 at 7.00 pm in the Eketahuna Community Centre Supper Room to present this Award.

14. Items not on the Agenda

14.1

Nil

There being no further business the Chairperson thanked those present for their attendance and contributions, and declared the meeting closed at 1.40 pm.

____________________________

Chairperson

Dannevirke Community Board

Minutes of a meeting of the Dannevirke Community Board held in the Council Chamber, 26 Gordon Street, Dannevirke on Monday 5 May 2014 commencing at 3.04 pm.

1. Present

Board Members R A Dresser (Chairperson), W R Macdonald (Deputy Chairperson), E J Christison (from item 7.4), T J Delaney and Cr C J Isaacson (Council appointed Community Board member).

In Attendance

Mr R Taylor – Governance Manager

2. Apologies

2.1

Nil

3. Public Forum

3.1

Nil

4. Personal Matters

4.1

Nil

5. Notification of Items Not on the Agenda

5.1

Nil

6. Confirmation of Minutes

6.1	*That the minutes of the Dannevirke Community Board meeting held on 7 April 2014 (as circulated) be confirmed as a true and accurate record of the meeting.* *Delaney/Macdonald Carried*

7. Matters Arising from the Minutes

7.1	Bus Stop Shelter (Item 7.1)
7.1.1	The proposal to provide a covered bus shelter will be progressed as a long-term project including liaison with the Horizons Regional Council.
7.2	Opportunity for Young People to Participate in Board Meetings (Item 9.6)
7.2.1	Richard Harrison-Kamura of the Tararua Community Youth Service has indicated his interest in attending future meetings of the Board.
7.2.2	The principal of the High School has advised that some of their students may also be interested in pursuing this opportunity.
7.3	Outdoor Gym Equipment (Item 7.3)
7.3.1	Richard Harrison-Kamura of the Tararua Community Youth Service has conveyed his interest in assisting to undertake this project.
7.3.2	Board Member Christison entered the meeting at 3.10pm, and he apologised for his lateness.
7.4	Dannevirke Division of St John Cadets (Item 11.3)
7.4.1	*That the Dannevirke Division of St John Cadets funding application as previously circulated be uplifted from the table for discussion at this meeting, and* That the Board grants the Dannevirke Division of St John Cadets the sum of $300.00 from its General Assistance Grants Scheme towards the cost of purchasing a television in a lockable cabinet as support for their teaching aids. *Dresser/Macdonald Carried*

8.	Tararua District Council Report
8.1	*That the report of the Tararua District Council meeting held on 30 April 2014 (as tabled) be received.* *Dresser/Christison Carried*
8.2	Council Response to the Crown Proposal to Use Council Administered Reserves in the Treaty Settlement With Rangitane
8.2.1	The Board noted the Council’s decision to not support any Treaty Settlement that includes the Council forming joint reserve management committees whilst the treaty settlement negotiations in the district are ongoing.
8.2.2	The original Rangitane proposal included this option for the Dannevirke Domain, the Makirikiri Recreation Reserve and the Makirikiri Scenic Reserve.
8.2.3	As the Council will shortly be advertising its intention to develop a reserve management plan for all reserves it administers that process provides an opportunity for all groups with an interest in particular reserves, including Rangitane, to be involved in decision-making regarding their ongoing management.
8.2.4	The Council has conveyed its generic support for the use of the Hamua Recreation Reserve and the Makirikiri Scenic Reserve for Treaty settlements due to the cultural significance of these two parcels of land.
8.2.5	The Council has requested the Crown to engage and resolve with the submitters the specific mentions of interests in these sites.
8.3	Review of the Speed Limits Bylaw 2004
8.3.1	*That the Board expresses its disappointment and concern that the following speed restrictions were not implemented through their inclusion in the Speed Limits Bylaw 2013.* · *Weber Road at Weber School – reduction from 70kph to 50kph* · *Tipapakuku Road, from Riverdale Road to the Weber Road intersection – reduction from 100 kph to 70 kph* *Delaney/Christison Carried*

9. Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities

9.1	Cycle/Walkway – Smith/Cole Streets and Adelaide Road
9.1.1	Board Member Christison has been liaising with Engineering Services regarding the planning of three sections of the walkway, and it is proposed to start when funds are available from the Council’s budget.
9.1.2	Presently funds are approved for lighting at the Smith Street bridge, Smith and Adelaide Road intersection, Adelaide and Cole Street intersection and at the Cole Street bridge approach. This expenditure will be funded through the minor safety roading budget, and it has been approved to proceed as soon as possible.
9.1.3	A walk bridge has been donated by Craig Boyden from the old hospital site. Other interested parties include Lions and Rotary, but at this stage there is only labour on offer.
9.1.4	Excavation, metal foundation and lime could cost up to $28,000 plus GST to complete the three sections.
9.1.5	The Board agreed to include within its Draft Annual Plan submission to the Council a request to allocate funds in the next financial year’s budget to complete the walkways around Dannevirke.
9.2	Outdoor Gym Equipment
9.2.1	Board Member Delaney indicated that this project will be considered regarding its possible location in conjunction with the development of walkways within Dannevirke.
9.3	Commemoration of the Centenary of the First World War – WW100
9.3.1	More expressions of interest were received concerning this commemoration, and the membership of the focus group has increased through further participants.
9.3.2	The focus group is meeting again this afternoon, and they are working to progress the arrangements for the commemorative activities on 4 August 2014.
9.4	Dannevirke Information Centre Management Committee
9.4.1	The Deputy Chairperson reported that the Dannevirke Information Centre Management Committee is now meeting every two months, and they are operating within budget.
9.4.2	The Information Centre is undertaking more external work, and they are appointing another relieving staff member to assist as required.
9.5	Meeting with Rural Community Residents/Leaders
9.5.1	Four representatives from the Board attended the meeting of the Norsewood Promotions Committee held in the Norsewood War Memorial Hall on 14 April 2014 at 7.30pm.
9.5.2	It was noted that the Norsewood Promotions Committee has some future projects proposed, and they were invited to approach the Board to request its assistance if required.

10.

Correspondence

10.1

That the correspondence as listed be received.

(a) Tararua Youth Offending Team

Re: Minutes of their meeting held on 16 April 2014

(b) Dannevirke Division of St John Cadets 22 April 2014

Re: Further information on General Assistance Grants Scheme application

Dresser/Isaacson Carried

10.2

Tararua Youth Offending Team

10.2.1

That the Deputy Chairperson represents the Board at future meetings of the Tararua Youth Offending Team.

Dresser/Isaacson Carried

10.2.2

It was noted that the next meeting of the Tararua Youth Offending Team will be held on 21 May 2014 at 1.30pm in the Dannevirke Child Youth and Family Office.

11.

2014/2015 Draft Annual Plan and Draft Recreation and Reserves Strategy

11.1

That the Board approves the submission as tabled regarding its proposed direction concerning the development of plans to replace the London Plane trees removed from Dannevirke urban streets, and

That this submission be forwarded to the Council for its consideration through the 2014/2015 Draft Annual Plan.

Dresser/Christison Carried

11.2	*That the Board makes the following submission to the Council’s 2014/2015 Draft Annual Plan.* Earthquake Prone Building – Dannevirke Carnegie Centre *The Dannevirke Community Board supports the retention of the earthquake-prone building the Carnegie Community Centre.* The Carnegie building and former public library is registered as Category 2 by Heritage New Zealand (formerly the NZ Historic Places Trust), and it is listed as a heritage building on the Council’s District Plan for protection. The Council should be consulting the Heritage New Zealand Central Region Office for advice on strengthening options and also considering the possibility of the sale of the building to convert to other adaptive uses, e.g. residential offices etc. Heritage New Zealand has access to structural engineering advice from experts who understand heritage buildings and options that can be taken having regard to costs etc. *Scottish/American philanthropist Andrew Carnegie gifted the building to the town in 1908 as a “free” library. He made many similar gifts throughout the English-speaking world.* The Tararua Community Youth Services, the Dannevirke Highland Pipe Band and the Dannevirke Toy Library regularly use this heritage building. All three have used the building for many years. This venue is central and convenient. It should be borne in mind that the loss of this venue to those organisations is likely to be of social cost to the community. Other earthquake-prone heritage buildings in Dannevirke may not be strengthened by their private owners and eventually are demolished – this is another reason to retain our community’s historic Carnegie Community Centre. *Dresser/Christison Carried*
11.3	*That with regard to the Council’s Draft Recreation and Reserves Strategy, the Board makes the following submission.* *Walkways* *The Board supports the Council’s aim of providing good amenities and recreational assets for the district, and the overall objectives within the Draft Recreation and Reserves Strategy.* *It agrees with the actions to develop a Walkways Plan for the district, and the need to increase and upgrade the number of urban walkways available to the community.* *The Board has been liaising with Engineering Services regarding the planning of three sections of a proposed cycle/walkway for Smith/Cole Streets and Adelaide Road.* *Presently funding is approved from the minor safety roading budget for the installation of lighting within that vicinity, and the work will proceed as soon as possible.* *A walk bridge has been donated from the old hospital site, and other interested parties include Lions and Rotary with the offer of labour made available.* Excavation, metal foundation and lime could cost up to $28,000 plus GST to complete the three sections. The Board requests the Council to allocate funds within this Annual Plan budget to complete the walkways around Dannevirke. *Macdonald/Delaney Carried*
11.4	The Board requests that time be made available at the Council hearing to speak in support of its submissions.
11.5	Cr Isaacson abstained from the discussions concerning this item of business and voting on the motions regarding these matters.

12. Chairman’s Remarks

12.1

Nil

13. Items not on the Agenda

13.1	Rocks and Relics Collection
13.1.1	Barry Bloomfield is seeking to find a repository for his collection of rocks and relics.
13.2	Environmental Health Officer
13.2.1	It was noted that the Environmental Health Officer has resigned, and the position will become vacant effective from the middle of this month.

There being no further business the Chairperson thanked those present for their attendance and contributions, and declared the meeting closed at 3.45pm.

____________________________

Chairperson

Report

Date	:	21 May 2014
To	:	Mayor and Councillors Tararua District Council
From	:	Richard Taylor Governance Manager
Subject	:	Draft Annual Plan 2014/2015 Submissions
Item No	:	10.5

1. Introduction

1.1 The Council for consultation on 26 March 2014 adopted the Draft Annual Plan; with a mock invoice detailing the proposed rates for each property and a Draft Annul Plan pamphlet and submission form being sent to all ratepayers.

1.2 Copies of the summary document were freely available at the Council’s Service Centres and its Community Libraries throughout the district, and at stands within the supermarkets in Dannevirke, Woodville, Pahiatua and Eketahuna.

1.3 Other methods used for communicating with the community regarding the Draft Annual Plan were:

· Bush Telegraph – centre spread

· Letters to ratepayers outside the district

· Public meetings in Woodville, Pahiatua and Eketahuna

· Council website

· Council Facebook

1.4 139 submissions were received, with the Council hearing 22 of these submissions in Pahiatua and Dannevirke on 20 May 2014.

1.5 Attached to this report is a summary of the submissions.

1.6 A further late submission was also received from a Pahiatua resident (copy attached) opposing the expenditure of $274,000 to strengthen the Pahiatua Service Centre, and supporting the Pahiatua Library remaining as a standalone facility with an upgrade for the toilets.

1.7 The purpose of this report is to provide the Council with information on matters that should be considered in its deliberations on the Draft Annual Plan and the submissions received.

1.8 Any conclusions reached in this report are not those of the Council and are not binding on it. Therefore, it should not be assumed that the Council, having considered all the information, would necessarily reach the same conclusions as presented within this report.

Recommendation

That the report from the Governance Manager dated 21 May 2014 concerning the Draft Annual Plan 2014/2015 submissions (as circulated) be received.

2. Issues for Consideration

2.1 Pahiatua Service Centre/Library Project

2.1.1 87 submissions were received in respect of the proposal to combine the Service Centre/Library operation in Pahiatua, with the views expressed as follows:

· 7 submissions supports the combining of the Service Centre/Library operation in Pahiatua

· 80 submissions oppose the combining of the Service Centre/Library operation in Pahiatua, and support these facilities remaining within their separate buildings

· A petition containing 118 signatures supports the Pahiatua Library remaining in its existing building, acknowledging this community resource, and opposing it being combined with other services

2.1.2 Reasons stated for opposing the combining of the Service Centre/Library operation have focused on a community perception of downgrading the facility, and suggesting that Pahiatua is a bigger town that Woodville and Eketahuna where such joint functions are provided from the same building.

2.1.3 In deciding on the appropriate option to deliver these services, the Council must take into account the requirements of the Local Government Act 2002 concerning the purpose of local government (Section 10).

1. The purpose of local government is –

(a) to enable democratic local decision-making and action by, and on behalf of, communities; and

(b) to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.

2. In this Act, good-quality, in relation to local infrastructure, local public services, and performance of regulatory functions, means infrastructure, services, and performance that are –

(a) efficient: and

(b) effective; and

2.1.4 On the basis of the views expressed in the clear majority of the submissions received, the responses convey support for the retention of the status quo and acknowledge the value placed in particular on maintaining the existing standalone library service.

Recommendation

That the Council continues to operate the Pahiatua Library and the Pahiatua Service Centre as separate activities provided from their existing buildings, thereby acknowledging the majority of the community views conveyed through submissions support the continuation of this option.

2.2 Strengthening of the Pahiatua Service Centre Building

2.2.1 31 submissions were received concerning the strengthening of the Pahiatua Service Centre building, with the views expressed as follows:

· 1 submission acknowledges that earthquake prone buildings and the funding required to strengthen them is presenting challenges for all communities. Strong community consultation will ensure that buildings that invested in remain or become valuable assets to the community. Prioritisation will be important.

· 2 submissions oppose the strengthening of the Pahiatua Service Centre building due to the costs involved.

· 25 submissions support the strengthening of this building, as it is part of the town’s heritage.

· 1 submission supports providing a new building and combining the Service Centre and Library together in that facility.

· 1 submission expresses concern that the strengthening of the building will diminish its character.

· 1 submission supports finding alternate uses for the Pahiatua Service Centre, with one such suggestion being to combine the museum in this building.

2.2.2 The initial cost to strengthen the Service Centre is estimated at $274,000.

Recommendation

That the Council defers the strengthening of the Pahiatua Service Centre building until the Government’s decisions are known on the earthquake-prone buildings standards and timeframes required to undertake this work, and

That when this information is available the subject is further considered through the Long Term Plan to assess all possible options and their estimated costs of taking any such approach to address this matter.

2.3 Pahiatua Library Toilets

2.3.1 16 submissions were received concerning the proposed budget of $40,000 to build toilet facilities at the present Library.

2.3.2 This was considered necessary by the District Librarian to provide such a facility, particularly for use by children using the library and at such events held as school holiday programmes.

2.3.3 The views expressed in the submissions were as follows:

· 1 submission suggests prioritising the availability of public toilets for small children after an hour of reading.

· 7 submissions oppose the expenditure and support the existing arrangements remaining through access to the Town Hall toilets.

· 8 submissions supports the proposal to build the toilet facilities at the present Library, or within its immediate vicinity.

Recommendation

That the Council accepts the need to build public toilet facilities at the Pahiatua Library, particularly to provide easy access to such conveniences for children and those using the Library, and

That this project proceeds to be programmed in the 2014/2015 financial year at a budgeted cost of $40,000.

2.4 Pahiatua Transfer Station

2.4.1 8 submissions were received regarding the opening hours of the Pahiatua Transfer Station, with the views expressed as follows:

· 2 submissions request the opening hours be altered to provide for afternoon opening such as 1.00pm to 4.00pm on Saturdays and Sundays.

· 1 submission supports increasing the opening hours available for access.

· 5 submissions oppose increasing the current opening hours and incurring additional costs for extending the availability of this service.

Recommendation

That the Council notes the majority of the submissions received on the options for the operating hours of the Pahiatua Transfer Station support not incurring additional costs to extend the existing arrangements, and

That the current opening hours of 1.00pm to 5.00pm on Wednesdays and Sundays continue as the basis to provide this service.

2.5 Dannevirke Carnegie Centre

2.5.1 16 submissions were received regarding the Dannevirke Carnegie Centre earthquake-prone building, with the views expressed as follows:

· 5 submissions oppose the strengthening of the building due to the cost, and propose either replacing the building or finding alternate uses for the site.

· 1 submission considers that the Pahiatua Service Centre building strengthening is a higher priority for such work to be done.

· 9 submissions supports the strengthening of the building to recognise its importance as a community building for Tararua Youth Services, the Toy Library and the Highland Pipe Band, and acknowledging its heritage value to Dannevirke and the potential to increase its uses.

· 1 submission opposes the closure of the building for the above reasons.

2.5.2 The initial cost estimated to strengthen the Carnegie Centre is $280,000.

Recommendation

That the Council considers in detail through the forthcoming Long Term Plan the future of the earthquake-prone building the Dannevirke Carnegie Centre, including the option of establishing a charitable community trust to acquire the building for a pepper corn amount and to undertake its preservation and operation concerning its possible uses, and

That the Council notes from the 16 submissions received concerning this matter the majority of the views expressed (10) acknowledge its heritage value and the strategic importance to the community.

2.6 Housing for the Elderly – Hovding Court Flats

2.6.1 5 Submissions were received regarding the options for the replacement of the Hovding Court Flats.

2.6.2 All of these submissions support the Council’s preferred option 3 that requires no additional loan and defers the renewal of the four older flats until the pensioner housing reserve can offset this cost. One submitter suggests the flats would be better located in Woodville as it is nearer to the Palmerston North Hospital.

Recommendation

That with regard to the replacement of the Hovding Court Flats in Dannevirke, the Council agrees to:

· Sell the 3 double units (6 flats) to be moved off site, and rebuild 6 new flats at an estimated cost of $600,000

· Replace the 4 older flats when the Pensioner Housing reserves build up again.

And that in adopting this option the Council notes the impact is no additional loan being required, and the renewal of the 4 older flats is deferred until funding from the above reserves are available, and

That the rental for the flats to be built is based on 25% of the Single Pension rate.

2.7 Woodville Water Supply

2.7.1 3 submissions were received requesting the Council to consider options for water storage as the existing supply is severely impacted during periods of low flow during the summer.

Recommendation

That the Council considers through the forthcoming Long Term Plan appropriate options to held address the issue of water storage for the Woodville community when the water take is limited by low river flows.

2.8 Woodville Infrastructure

2.8.1 1 submission was received setting out a list of maintenance and capital expenditure requests under the heading of roading and Fountaine Square.

2.8.2 1 submission was received setting out various comments, requests and concerns relating to Woodville infrastructure.

Recommendation

That the items of maintenance and capital expenditure associated with various infrastructure in the Woodville community be referred to the relevant managers for their consideration and prioritisation as appropriate from maintenance budgets or referral to the forthcoming Long Term Plan.

2.9 Replacement of London Plane Trees Removed From Dannevirke Urban Streets

2.9.1 1 submission was received setting out a suggested direction to develop a plan for the replacement of the London Plane trees removed from Dannevirke urban streets.

Recommendation

That the proposal for the replacement of the London Plane trees removed from Dannevirke urban streets be noted by the Council, and

That the direction as outlined in this submission be referred to the Manager Assets Group to consider an indicative programme to undertake this work for consultation with the community through the forthcoming Long Term Plan.

2.10 Offer of an Art Deco Heritage Building in Woodville

2.10.1 1 submission offering the Council the former BNZ Bank art deco building in Woodville to preserve its heritage and architecture for the community, and a donation of $150,000 made available by the owner and the Council assumes the responsibility for a $260,000 loan associated with its purchase.

Recommendation

That the Council thanks Hermann Goeckel for offering with part funding donated the former BNZ Bank art deco building in Woodville to be made available for its use and to preserve this heritage building for the community, and that the Council declines this proposal noting the debt liability it would incur in respect of the loan attached.

2.11 Smoke Free Environments Policy

2.11.1 8 submissions were received requesting the Council to extend its smoke free policy to include further outdoor public areas and Council-run events.

2.11.2 1 of these submissions requests the Council to include in its Long Term Plan the New Zealand smoke free 2025 goal.

2.11.3 A copy of the Council’s current smoke free environments policy is attached as information provided through this report.

Recommendation

That the Council notes the current smoke free environments policy and the current places designated as smoke free areas, and

That the Council indicates either it is satisfied with retaining this policy in its present form or it will review this policy to consider extending its coverage to include further outdoor public areas and Council-run events for consultation with the community through the forthcoming Long Term Plan.

2.12 Rangitane o Tamaki Nui a Rua Iwi

2.12.1 Rangitane have presented several concerns to the Council and their recommendations on these matters.

2.12.2 The following summarises their recommendations:

· Requests that environmental wellbeing is placed ahead of social and economic wellbeing

· Proposes that the Council does an independent report into oil and gas extraction and all of its associated methods, in relation to its advantages and disadvantages in the Tararua district

· Proposes that the entire Ruahine Range is placed under protection with a reserves status

· Requests that the environmental health area is reviewed in terms of the proposed budget funding and the ongoing work to ensure it is appropriate

· Requests that the Council looks at composting green waste for use in school and community gardens

· Encourages the Council to research the use of wetlands around point source discharges and to naturally assist in the filtration of these discharges

· Urges the Council to seriously consider a Maori representative or Maori Liaison Officer in consultation with Rangitane

2.12.3 Acknowledging the Council’s memorandum of partnership with Rangitane it is proposed that time be taken to gain an understanding of their aspirations.

2.12.4 The matters identified focus on the environment and the Council’s relationship with them and ways to participate in its decision-making processes.

Recommendation

That in the spirit of the partnership agreement entered into between the Council and Rangitane o Tamaki nui a Rua Iwi the Council facilitates with Rangitane an appropriate forum to discuss the items raised in their submission, and to provide the opportunity for dialogue on the forthcoming Long Term Plan.

2.13 Fees and Charges

2.13.1 4 submissions were received concerning the proposed dog registration fees, with the following views expressed.

· 1 submission opposes the increased dog registration fees for rural dogs as they do not generally cause problems, and farmers receive little in the way of service for the amount paid.

· 3 submissions support the proposed fees and charges to meet the service levels the community expects (including Tararua Federated Farmers).

Recommendation

That the proposed fees and charges be confirmed, and

That pursuant to Section 37 of the Dog Control Act 1996, the following dog control fees (including GST) be set for the year of 1 July 2014 to 30 June 2015.

Dog Registration (on or before 1 August)

Dogs (preferred dog status) $38.00

Working dogs $25.00

Rural domestic dogs $25.00

Urban domestic dogs $78.00

Application to keep more than 2 dogs (on properties of less that 1 ha) $15.00

Preferred Dog Status

Property inspection $50.00

Property reinspection (moved to new property) $15.00

Rehoming inspection fee $20.00

Dangerous dogs (150% in addition to the fee that would apply if the dog was not classified as a dangerous dog)

Urban $195.00

Rural $ 62.50

Dog Registration (after 1 August*) – owners are required to register

their dogs by 1 August of each year. Failing which, an additional penalty fee of 50% of the base fee will apply.

Working dogs $ 37.50

Rural domestic dogs $ 37.50

Urban domestic dogs $117.00

Dogs (preferred dog status) $117.00

Dangerous Dogs

Rural $ 93.75

Urban $292.50

*Any new dog up to 3 months of age will be charged a pro rata of the base fee.

*Any new dog from 3 months of age to 6 months of age will be charged the full base fee.

2.14 Rate Increases

2.14.1 8 submissions were received regarding the proposed rate increase, with the views expressed as follows:

· 1 submission opposes the large increase to the general rate, and suggests that income from forestry be applied to cover the shortfall of no dividend from Infracon.

· 1 submission commends the Council on its financial prudence with regard to rates increases, but expresses concern in relation to the higher increase for rural ratepayers and notes the decrease to capital expenditure on roading. Further, rates affordability is the central driver to decisions about infrastructure investment and community development.

· 5 submissions oppose the proposed rate increase as it causes hardship to those on fixed incomes, exceeds the rate of inflation, is unaffordable and the amounts charged are the same as Palmerston North without the corresponding services and facilities.

· 1 submission opposes the rate increase and its higher impact on rural ratepayers, and proposes spreading the cost of the work to digitise the building records over three years to reduce this increased rate requirement.

Recommendations

1. That the Council confirms its commitment to progressing to completion the work to digitise all historical building records, and acknowledges that the failure to complete this project would result in it not being able to issue building consents in the future, and

That the additional cost of $130,000 be included in the 2014/2015 financial year budgets, with $75,000 of this amount to be funded from the Gratuity Reserve, thereby reducing the impact of this expenditure on the general rate.

2. That the Council provides an amount of $150,000 from the Forestry Reserve applied to offset the shortfall of revenue resulting from receiving no Infracon dividend in the 2014/15 financial year.

3. That the option of introducing differential targeted rates for solid waste management, library and swimming pools be considered through the forthcoming Long Term Plan.

4. That the Council considers any further changes it may wish to make to the rate requirement for the 2014/2015 financial year through amending the proposed budget.

2.15 Draft Recreation and Reserves Strategy

2.15.1 In conjunction with the Draft Annual Plan, concurrent consultation was undertaken on the Draft Recreation and Reserves Strategy.

2.15.2 9 submissions were received linked to this subject.

2.15.3 The following summarises the matters included within these submissions.

1. Fish and Game New Zealand requests the following provisions be included:

· Angler and general public access should be guaranteed to lakes and rivers even if the land/reserve is leased.

· Reserves that are leased for farming should still provide for practical public access including for anglers and hunters. The lease documentation should reflect this specifically.

· Angler and general public access should be guaranteed to lakes and rivers even if the land/reserve is sold. There needs to be an encumbrance on the land title to have a condition of easement to still provide for public access.

· Liaise with other agencies including Fish and Game and the Walking Access Commission to maintain and enhance public access opportunities and walkways. Practical examples may include – walkway development to river edge, advocacy of public access, signage and active promotion.

· It would be beneficial to maintain a register of reserves that provide public access on GIS, including walking access commission maps.

Recommendation

That the request from Fish and Game New Zealand to include provisions concerning reserves which border streams or provide access to streams and rivers be referred for consideration through the process to develop a reserve management plan covering such areas administered by the Council within the district.

2. Swimming Pools

· 4 submissions were received regarding the Eketahuna Swimming Pool and emphasising its importance as a valuable community asset that contributes to fulfilling the recreational needs of that community, and acknowledging the need for certainty relating to its ongoing funding.

· 1 submission was received from the Tararua Aquatic Community Trust reporting that they have completed a full review of the pool complex, and seeking additional funding of $18,000 as an increase to their annual grant to cover the costs of implementing a new programme for lifeguard supervision to meet the New Zealand Recreational Association and Water Safety programme “Poolsafe”. The Trust supports the Recreation and Reserves Strategy, and the role that public swimming pools play in providing recreational facilities.

Recommendations

1. That the Council acknowledges and appreciates the work of the voluntary swimming pool committees throughout the district, and it conveys thanks to them for supporting the operation of these recreational community facilities.

2. That the Tararua Aquatic Community Trust be commended on implementing the “Poolsafe” lifeguard supervision programme to better provide for public safety at the indoor heated pool complex in Dannevirke, and

That the Council review the budget for the district’s swimming pools through the forthcoming Long Term Plan to consider their funding to cover such safety compliance costs.

3. That the Eketahuna Swimming Pool Management Committee be assured that the Council is committed to maintaining and funding a community swimming pool facility in Eketahuna, and it has provided a contribution of capital funds within the Long Term Plan towards the expenditure for its replacement when required.

2. Walkways

· 3 submissions supports the development and implementation of a Walkways network plan, and refers to the proposals for such areas in Dannevirke ($28,000 requested as funding) and the Eketahuna Cycle Track Tararua Traverse project proposal.

· 1 submission from Woodville Districts’ Vision requests that the Council negotiates the leases for accessing the first stage of the shared walkway from Woodville to the Manawatu Gorge.

Recommendations

1. That the Council notes the support for developing and implementing a district walkways network plan as part of its strategy over the next ten years to provide good amenities for lifestyle and recreation.

2. That the Council notes the proposed cycle/walkway for Smith/Cole Streets and Adelaide Road is a local community project previously presented through the 2011/2012 Draft Annual Plan, and to be undertaken within existing budgets and through a local service group, and

That with regard to the request for up to $28,000 (GST exclusive) to develop this cycleway/walkway through financial assistance from the Council, it advises the Dannevirke Community Board that these funds are appropriately sourced from the budget they receive annually for discretionary expenditure in their area.

3. That the Council notes the Tararua Traverse cycle track proposal is progressing regarding the investigations and work to consider the feasibility and options to fund and implement this project, and

That the Council maintains its interest and involvement in these discussions with the Horowhenua District Council and other interested parties, including the Department of Conservation, the Army and the Horizons Regional Council.

4. That Woodville Districts’ Vision be advised that the Council agreed to provide $3,000 last year from the Community Recreation Reserve to offset the costs of undertaking the necessary negotiations with landowners, including KiwiRail, to progress the planning of the walkway between Woodville and the Manawatu Gorge, and

That Woodville Districts’ Vision be invited to contact the Manager Assets Group to discuss and agree on the approach to take in expediting this matter.

4. Adoption of the Recreation and Reserves Strategy

Recommendation

That the Recreation and Reserves Strategy 2014 be adopted.

2.16 Other Matters Noted in Submissions

2.16.1 The following other matters are also the subject of being referred to or noted in the submissions received:

· Supports the inclusion of stricter rules in the District Plan to provide a GE –free environment and the marketing advantage from this status

· Strongly endorses a precautionary approach to transgenic organisms at all levels of government and regulation

· Urges the Council to refrain from using herbicides containing glyphosate or its salts for spraying in public places

· Urges all councils to maintain fluoride-free drinking water supplies

· Urges that all applications regarding exploratory drilling for oil and gas be subject to a full public hearing process

· Urges councils and district health boards to work closely on developing safety measures for manufactured nano-materials

· Requests that councils and district health boards recognise that electromagnetic disturbances are on the increase, and that understanding and controlling the electrical environment is essential for the protection of individuals and communities

· Urges all councils to be sustainable in managing their waste through transforming it into a beneficial material or is returned benignly to nature

· Supports councils working to achieve a target of zero waste to landfill

· Requests the Council to adopt the public interest position on the Government’s Trans-Pacific Partnership negotiations as expressed in the resolution attached to their submission

· Encourages a move to capital value rating through the next Long Term Plan

· Supports the changes to the Long Term Plan as they appear to be a balanced cost effective proposal.

· Supports local body access to nil-interest credit-lines and loans from the Reserve Bank for essential capital works

· Supports the removal of GST from rates

· Supports the “Robin Hood” tax campaign to levy a minuscule tax on money and share market transactions to allow Government to provide funding for more public amenities without the need to raise rates, taxes and charges

· Supports the campaign demanding complete transparency as to the Trans Pacific Partnership Agreement negotiations

· Supports a stop to the fluoridation of water

· Supports the STV voting system for local government

· Opposes rate increases and paying for services and facilities that don’t help or support Woodville

· Opposes paying for the swimming pool as there is no discount for ratepayers and he does not use the facility

· Opposes paying for rubbish removal as there is no discount for ratepayers when others get the same service

· Opposes paying for Woodville town centre upgrade as he lives in Dannevirke

· Opposes paying for services as a ratepayer and ongoing increased rates when others do not contribute towards the costs

· Emphasises the importance of community resilience and wellbeing, environmental wellbeing, plans for mobility and public transport, events and community gathering goals as aspects that make a community flourish

· Supports the completion of rural property valuations that QV should have finished years ago

· Acknowledges and appreciates the targeted rates mechanism applied for water and wastewater

· Commends the Council on its excellent use of the Uniform Annual General Charge, and supports the maximum use of general and targeted uniform charges

· Supports the Council’s extensive use of targeted rates for a range of activities, thereby applying a user pays approach to those that receive a direct benefit

· Supports the uniform annual charge targeted to fund libraries and swimming pools

· Supports the rating targeted to specific services that are provided for the rural, urban and industrial/commercial sectors

· Acknowledges the value of roading to farmers, and notes their submission to the New Zealand Transport Agency Funding Assistance Rates Review urging on behalf of Manawatu/Rangitikei, Wanganui, Tararua and Ruapehu members to consider the option of lane km and rateable capital value as this approach best serves rural districts such as Tararua (Federated Farmers)

· Expresses concern to the New Zealand Transport Agency about proposed changes in the funding of roading emergency works that the Tararua district currently receives a high level of funding, and supports the continuation of the current basis for such work

· Opposes paying three roading rates for the same road

· Opposes the continued waste and cost of sending out rates assessments throughout the year when the full total has been paid at the first instalment

· Acknowledges the Council’s participation in the Enviroschools network, and encourages the Council to continue to maintain its involvement (2 submissions)

· Supports the Eketahuna town upgrade including the area from the Kiwi at the south end to the Kiwi sign at the north end of Eketahuna

· Expresses concern about the condition of two buildings in the Eketahuna town centre, and their impact on the footpath upgrading

· Opposes the location of the seat in front of the Eketahuna Service Centre, and seeks a rubbish bin in this vicinity

· Supports more signage to deter littering and make the smoke free signs around the parks more visible

· Supports the upgrade of the Eketahuna town centre including the footpaths situated outside the toilets and in front of the petrol station

· Requests the grass be trimmed back to the concrete edge with a grass trimmer as the standard of the verges mowing is allowing the grass to grow over the paths, making them dangerous in winter time

· Requests the support from the Marketing Manager with the “Wood You” signage project

· Seeks to work with Council staff on the upgrading of the Woodville Camping Ground project

· Opposes the use of the on-line submission form

· Emphasises that the quality in taste of Pahiatua water is still eratic

· Emphasises that the quality of the maintenance on Coast Road is woefully short of the required standards within the contract

· Requests the sealing of Coast Road as previously proposed by the Council, with priority to the section from Branscombe Road to the top of Beach Hill

· Acknowledges the continued close cooperation between the councils to achieve improvements to waste water treatment and discharges with assistance from the Fresh Start for Fresh Water Clean-up Fund

· Supports the retention of substantial funding for capital expenditure on the Dannevirke treatment plant upgrades and projects to dispose of waste to land, and to carry out remedial work on pond leakage at the Dannevirke plant

· Acknowledges that $20,000 has been allocated for the Norsewood disposal to land and resource consent

· Seeks clarification on the variation of $98,000 less for this project from the Long Term Plan 2014/15, and that this funding will be carried over for any required upgrades of this plant in the 2015/16 financial year

· Supports the Council’s performance measure for the wastewater activity

· Supports the Council’s priority for economic development and highly efficient and capable infrastructure

· Questions when Infracon will return a dividend to the Council and ratepayers?

· Urges that Tararua is made a Frack Free area

· Supports the Council continuing to lobby central government about the increased cost of compliance being faced by ratepayers, and to adopt a pragmatic approach to the earthquake strengthening of buildings and the funding for local roads

· Opposes the site of the Woodville recycling facility, and questions the promotion of the area as motor home friendly

· Commends the securing of Government funding to upgrade the Saddle Road

· Questions the effectiveness of Woodville Districts’ Vision, and when is this form of representation next to be reviewed?

· Acknowledges the standard of Woodville cemeteries maintenance

· Expresses concern that the state of the Woodville sports stadium car park and recycling area is a disgrace, and the signage at the camping ground area is confusing

· Acknowledges the operation of the combined Woodville Service Centre/Library, and the opportunity to achieve cost savings through alterations to include the I-site

· Supports a cover for the Woodville swimming pool

· Opposes the Wood You signage promotional project and questions its value

· Questions what has happened to Civil Defence in Woodville?

· Expresses concern about the safety of cyclists in Vogel Street between Ross and McLean Streets on State Highway 2, and emphasises the need to reduce the camber to be no more than 4%

· Expresses concern that allowing vehicles to park too close to the new pedestrian crossings in Vogel Street is an accident waiting to happen, especially with the easternmost one

· Opposes the standard of street cleaning in Woodville that is not done to contract specifications

· Acknowledges the upgrade to fix the stormwater problem at the corner of Atkinson and McLean Streets, and requests that similar work be done at lower Ross Street/Ormond Street

· Supports the Council challenging the view that rates cannot be collected from oil companies

· Commends the standard of the maintenance at the Pahiatua cemetery

· Expresses disappointment at the awful job done on the sealing at MakoMako

· Supports the Council’s recognition of and formal relationship with Rangitane as Manawhenua of the district

3. Conclusion

3.1 Once the Council has determined the submissions and its decisions concerning this matter the Annual Plan will be revised with regard to the amendments made.

3.2 It should be noted that any changes of significance would require an amendment to the Long Term Plan.

3.3 The finalised Annual Plan will then be presented for adoption at the Council’s meeting on 25 June 2014.

3.4 The setting of rates for the 2014/2015 financial year shall be determined at that meeting following the adoption of the Annual Plan.

Attachments

1 ⇩. Summary of submissions received to the Draft Annual Plan 2014/2015

2 ⇩. Late Submission from Pahiatua resident

3 ⇩. Current smoke free environments policy

10.5 Draft Annual Plan 2014/2015 Submissions
Attachment 1 Summary of submissions received to the Draft Annual Plan 2014/2015

No	Name	Contact	Address	Town	Dear	Speak	Brief Summary of Submissions
1	Physicians and Scientists for Global Responsibility		P O Box 8188	Tauranga 3145	Sir/Madam	No	· Supports the inclusion of stricter rules in the District Plan to provide a GE –free environment and the marketing advantage from this status · Strongly endorses a precautionary approach to transgenic organisms at all levels of government and regulation · Urges the Council to refrain from using herbicides containing glyphosate or its salts for spraying in public places · Urges all councils to maintain fluoride-free drinking water supplies · Urges that all applications regarding exploratory drilling for oil and gas be subject to a full public hearing process · Urges councils and district health boards to work closely on developing safety measures for manufactured nano-materials · Requests that councils and district health boards recognise that electromagnetic disturbances are on the increase, and that understanding and controlling the electrical environment is essential for the protection of individuals and communities · Urges all councils to be sustainable in managing their waste through transforming it into a beneficial material or is returned benignly to nature · Supports councils working to achieve a target of zero waste to landfill
2	The Renewables Motueka	Greg Rzesniowiecki	1087 Motueka Valley Highway R D 1	Motueka	Greg	No	Requests the Council to adopt the public interest position on the Government’s Trans-Pacific Partnership negotiations as expressed in the resolution attached to their submission
3	Barry Archibald		152 Main Street	Pahiatua 4910	Barry	No	Supports the Pahiatua transfer station being open on Saturdays and Sundays from 1 to 4 pm
4	Alex Koornneef		koornneef alex@hotmail.com		Alex	No	Applauds the work of the Tararua Community Youth Service, and emphasises the importance of providing a youth centre when considering whether to strengthen the Carnegie Centre building
5	David Mulinder		18C Burns Street	Dannevirke 4930	David	No	Supports the proposed dog registration fees to ensure a greater emphasis is placed on controlling dangerous and wandering dogs, thereby increasing public safety
6	Teresa Alderson		29 Main Street	Pahiatua 4910	Teresa	No	Supports the option of a joint service centre/library in Pahiatua, and prioritising the availability of public toilets for small children after an hour of reading
7	Claudia and Tamai Nicholson		16 Robertshawe Crescent	Dannevirke 4930	Claudia and Tamai	Yes	Opposes the spending of money to repair the Carnegie Centre as it should be replaced by a purpose built new community building that is multi functional for various purposes.
8	Christine Burlace		35A McPhee Street	Dannevirke 4930	Christine	No	Opposes the strengthening of the Carnegie Centre as there are more cost effective options available including purchasing an alternative building
9	Murray Ramage		23 Basley Road	Rotorua 3010	Murray	No	· Opposes spending to upgrade the Carnegie Centre, and supports alternate uses or the sale of the building · Encourages a move to capital value rating through the next Long Term Plan · Supports the Pahiatua Service Centre and Library merging to operate from one building to save costs
10	Jean McFarland		25 Rawhiti Street	Dannevirke 4930	Jean	No	Supports the strengthening of the iconic Carnegie Centre building
11	Dee Hibberd		39A Edward Street	Pahiatua 4910	Dee	No	· Opposes the strengthening of the Pahiatua Service Centre building · Supports operating a joint Pahiatua Service Centre and Library in one building · Opposes an increase to the Pahiatua transfer station opening hours as the additional cost is not justified · Supports the changes to the Long Term Plan as they appear to be a balanced cost effective proposal
12	Democrats for Social Credit	Miss H M Smith	8 Darwin Road	Gisborne 4010	Miss Smith	No	· Supports local body access to nil-interest credit-lines and loans from the Reserve Bank for essential capital works · Supports the removal of GST from rates · Supports the “Robin Hood” tax campaign to levy a minuscule tax on money and share market transactions to allow Government to provide funding for more public amenities without the need to raise rates, taxes and charges · Supports the campaign demanding complete transparency as to the Trans Pacific Partnership Agreement negotiations · Supports a stop to the fluoridation of water · Supports the STV voting system for local government
13	Peter Mudford		76 Ormond Street	Woodville 4920	Peter	No	Opposes rate increases and paying for services and facilities that don’t help or support Woodville
14	Manawatu Gorge Biodiversity Project	Tom Shannon	P O Box 12005	Palmerston North 4444	Tom	Yes	Manawatu Gorge biodiversity project
15	Patricia Matthews		81316 State Highway 2 R D 2	Pahiatua 4982	Patricia	No	· Supports the Pahiatua transfer station opening hours remaining as is provided the majority of people are happy with them · Supports the combining of the Pahiatua Service Centre and Library into one building · Supports demolishing the Carnegie Centre and exploring an alternative use for the site
16	Jonathan Boblea	Jonathan	4 Mathew Street	Dannevirke 4930	Jonathan	No	· Opposes paying for the swimming pool as there is no discount for ratepayers and he does not use the facility · Opposes paying for rubbish removal as there is no discount for ratepayers when others get the same service · Opposes paying for Woodville town centre upgrade as he lives in Dannevirke · Opposes paying for services as a ratepayer and ongoing increased rates when others do not contribute towards the costs
17	Barbara Boyden		3 Mabel Street	Woodville 4920	Barbara	No	· Questions the strengthening of the Pahiatua Service Centre building, and suggests a new building may be better long-term for a combined library and service centre facility in Pahiatua · Opposes the strengthening of the Dannevirke Domain grandstand and suggests it should be demolished · Supports housing for the elderly, and suggests Woodville is a better location to build new units as it is closer to Palmerston North hospital
18	Ian Fountaine		371 Otawhao Road Kumeroa R D 1	Woodville 4997	Ian	No	Opposes the proposed increase to rural dog registration fees as such dogs do not generally cause problems, and farmers receive little in the way of service for the amount paid
19	Georgina Morrison		117 Bridge Road R D 7	Pahiatua 4987	Georgina	No	Emphasises the importance of community resilience and wellbeing, environmental wellbeing, plans for mobility and public transport, events and community gathering goals as aspects that make a community flourish.
20	Chris Southgate		411 Weber Road R D 1	Dannevirke 4971	Chris	Yes	· Supports the strengthening of the Carnegie building as it is part of our heritage · Supports the completion of rural property valuations that QV should have finished years ago · Opposes the large increase to the general rate, and suggests that income from forestry be applied to cover the shortfall of no dividend from Infracon
21	Tararua Federated Farmers	Tessa Mills Richard Murfitt	P O Box 945	Palmerston North	Tessa	Yes	· Commends the Council on its financial prudence with regard to rates increases, but expresses concern in relation to the higher increase for rural ratepayers · Seeks dialogue with the Council on the above subject, noting that the total capital expenditure on roading is decreasing · Encourages the Council to keep rates affordability as a central driver to decisions about infrastructure investment and community development · Notes the proposed changes to fees and charges are in line with inflation, and looks forward to discussing the split between general rates and fees and charges during consultation on the 2015/2025 Long Term Plan · Acknowledges and appreciates the targeted rates mechanism applied for water and wastewater · Emphasises the importance of prioritisation when determining funding required to strengthen earthquake-prone buildings in conjunction with strong community consultation · Commends the Council on its excellent use of the Uniform Annual General Charge, and supports the maximum use of general and targeted uniform charges · Supports the Council’s extensive use of targeted rates for a range of activities, thereby applying a user pays approach to those that receive a direct benefit · Supports the uniform annual charge targeted to fund libraries and swimming pools · Supports the rating targeted to specific services that are provided for the rural, urban and industrial/commercial sectors · Acknowledges the value of roading to farmers, and notes their submission to the New Zealand Transport Agency Funding Assistance Rates Review urging on behalf of Manawatu/Rangitikei, Wanganui, Tararua and Ruapehu members to consider the option of lane km and rateable capital value as this approach best serves rural districts such as Tararua · Expresses concern to the New Zealand Transport Agency about proposed changes in the funding of roading emergency works that the Tararua district currently receives a high level of funding, and supports the continuation of the current basis for such work
22	Toni Kennerley		P O Box 67	Dannevirke 4942	Toni	No	Supports the Draft Recreation and Reserves Strategy proposed actions to develop and implement a Walkways Network Plan and provide recreational opportunities for river access and camping facilities
23	Chris Cave		51 Miller Street	Dannevirke 4930	Chris	No	Supports finding alternate uses for sites of unsafe earthquake-prone buildings
24	Eketahuna Swimming Pool Management Committee	Ryan and Lisa Seator	11 Herbert Street	Eketahuna 4900	Ryan and Lisa	No	· Supports the Draft Recreation and Reserves Strategy proposed aim to provide good sport and recreation facilities throughout the district · Emphasises the role and importance of maintaining an adequately funded community swimming pool in Eketahuna · Supports the funding in the Long Term Plan for the upgrade of the existing pool when required · Provides letters of support for the ongoing funding and maintenance of the swimming pool
25	Felisa Riley		22 Princess Street	Pahiatua 4910	Felisa	No	Opposes any rates increase as it is unaffordable from the fixed income received through a sickness benefit
26	Belinda Paton		Pongaroa Road	Pahiatua 4982	Belinda	No	Opposes the downsizing of the Pahiatua Library through combining it with the Service Centre
27	Teiana Hislop		351 Makakahi Road R D 7	Pahiatua 4987	Teiana	No	Opposes combining the Pahiatua Library with the Service Centre, and supports upgrading the existing Library
28	Fiona McKellar		24 Huxley Street	Pahiatua 4910	Fiona	No	· Opposes combining the Pahiatua Library with the Service Centre as it will provide a much smaller facility · Requests a bike stand outside the existing Library that is visible from inside the building · Supports moving the Pahiatua Service Centre out of the current building that is earthquake-prone
29	Honor Bright		36 Cole Street	Dannevirke 4930	Honor	No	Opposes the continual rates increases relative to the capital value of her property and questions their affordability from a fixed income through a benefit
30	Jennifer Greenall		21 Princess Street	Pahiatua 4910	Jennifer	No	· Opposes the amalgamation of the Pahiatua Service Centre with the Library as it downgrades the Library facility · Supports the Pahiatua Service Centre building being strengthened and the Information Centre moved to that location
31	Brian Greenall		21 Princess Street	Pahiatua 4910	Brian	No	Opposes the amalgamation of the Pahiatua Service Centre with the Library
32	Jennifer Shilvock		38 Mangahao Road	Pahiatua 4910	Jennifer	No	Opposes the amalgamation of the Pahiatua Service Centre with the Library
33	Ray and Jan Mengel		1 Tiraumea Road	Pahiatua 4910	Ray and Jan	No	Supports the strengthening of the Pahiatua Service Centre to 100% of the code required and the Library remains as a standalone existing facility
34	Stella Usherwood		35 Tiraumea Road	Pahiatua 4910	Stella	No	· Opposes the amalgamation of the Pahiatua Service Centre with the Library · Supports the strengthening of the Pahiatua Service Centre as an historic building of the town
35	Bronwyn Lea		182 Main Street	Pahiatua 4910	Bronwyn	No	Opposes the amalgamation of the Pahiatua Service Centre with the Library as it downgrades the Library facility
36	Sarah Moffitt		20 Chatham Street	Pahiatua 4910	Sarah	No	· Opposes the amalgamation of the Pahiatua Service Centre with the Library as it downgrades the Library facility · Proposes that the Museum be combined with Pahiatua Service Centre · Disagrees with the Library computers being able to access gaming sites as they should solely be for educational purposes
37	Lisa Yates		323 Heretaunga Road R D 2	Dannevirke 4972	Lisa	No	· Supports the amalgamation of the Pahiatua Service Centre with the Library · Supports the current opening hours of the transfer stations · Supports the strengthening of the Carnegie Centre as it is an historic building of Dannevirke
38	Ralph Mountfort		21 Grey Street	Woodville 4920	Ralph	No	Supports the construction of another water supply storage facility somewhere below the present intake on the Woodville supply line north of the present dam
39	Paula Roelfs		Ridge Road North R D 3	Pahiatua 4983	Paula	No	Opposes paying three roading rates for the same road
40	Ray Gaskin		23B Paterson Street	Pahiatua 4910	Ray	No	· Opposes the current opening hours of the Pahiatua Transfer Station, and suggests a Saturday opening time and a reduction to the hours on Sundays · Opposes the amalgamation of the Pahiatua Service Centre with the Library · Supports the strengthening of the Pahiatua Service Centre building
41	Sarah Howell		4 Hospital Street	Dannevirke 4930	Sarah	Yes	Recommends that the Council takes into account the heritage value of the Carnegie Centre when considering the strengthening of the building
42	Terry Watson		12 Davidson Crescent	Pahiatua 4910	Terry	Yes	· Opposes the amalgamation of the Pahiatua Service Centre with the Library as the funding to strengthen the Service Centre does not include a budget for costly extensions for a Library facility · Questions the unnecessary spending of $40,000 to provide Library toilets when the Town Hall has this facility · Opposes the continued waste and cost of sending out rates assessments throughout the year when the full total has been paid at the first instalment
43	Katrina Windelborn		P O Box 112	Pahiatua 4941	Katrina	No	Opposes the amalgamation of the Pahiatua Service Centre with the Library as it downgrades the Library facility
44	Dannevirke Community Toy Library	Sandra Jane Thorstensen	42 Cowper Side Road R D 6	Dannevirke 4976	Sandra Jane	No	Opposes the closing of the Carnegie Centre as the building is an important community resource for the Youth Centre and the Toy Library
45	Bruce Lea		1 Pepper Tree Lane	Pahiatua 4910	Bruce	No	· Opposes the amalgamation of the Pahiatua Service Centre with the Library as it is a heritage building · Supports the upgrading of the Library toilets · Supports the strengthening of the Pahiatua Service Centre
46	The Enviroschools Foundation	Kristen Price	P O Box 4445	Hamilton 3247	Kristen	No	Acknowledges the Council’s participation in the Enviroschools network, and encourages the Council to continue to maintain its involvement
47	Nancy Altenburg		17A Cambridge Street	Pahiatua 4910	Nancy	No	Opposes the amalgamation of the Pahiatua Service Centre with the Library
48	Wendy Wolland		5 Tui Street	Pahiatua 4910	Wendy	No	Opposes the amalgamation of the Pahiatua Service Centre with the Library
49	Cynthia Cass		607 Hinemoa Valley Road Kaitawa R D 1	Pahiatua 4981	Cynthia	No	· Opposes the amalgamation of the Pahiatua Service Centre and the Library · Supports the strengthening of the Pahiatua Service Centre building
50	Chris Archer		16 Tui Street	Pahiatua 4910	Chris	No	· Opposes the amalgamation of the Pahiatua Service Centre and the Library as it is a heritage building · Supports the strengthening of the Pahiatua Service Centre building
51	Dawn and Kevin Bareham		2 Davidson Crescent	Pahiatua 4910	Dawn and Kevin	No	· Opposes the amalgamation of the Pahiatua Service Centre and the Library · Supports the strengthening of the Pahiatua Service Centre building
52	Vincent and Marlina Todd		77250 State Highway 2 Mangatera	Dannevirke 4930	Vincent and Marlina	No	· Opposes spending money to strengthen the Carnegie Centre, and suggests the building is removed to extend the area available for the skate bowl · Supports the Council retaining the land and rebuilding the flats at Hovding Court · Supports paying higher dog registration fees to provide better control of dangerous and wandering dogs
53	Jenny Seator		8 Newman Road	Eketahuna 4900	Jenny	No	Supports the Eketahuna town upgrade including the area from the Kiwi at the south end to the Kiwi sign at the north end of Eketahuna
54	Maureen TeWake		15 Alfredton Road	Eketahuna 4900	Maureen	No	· Expresses concern about the condition of two buildings in the town centre, and their impact on the footpath upgrading · Opposes the location of the seat in front of the Eketahuna Service Centre, and seeks a rubbish bin in this vicinity · Supports the ongoing funding and maintenance of a community swimming pool in Eketahuna · Supports more signage to deter littering and make the smoke free signs around the parks more visible · Supports the upgrade of the town centre including the footpaths situated outside the toilets and in front of the petrol station · Requests the grass be trimmed back to the concrete edge with a grass trimmer as the standard of the verges mowing is allowing the grass to grow over the paths, making them dangerous in winter time
55	Jean Eddie		2 Sedcole Street	Pahiatua 4910	Jean	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library as they are both heritage buildings, and the proposed move would downgrade the Library
56	Joyce and Graham Collinson		223 Main Street	Pahiatua 4910	Joyce and Graham	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library as it would downgrade the Library
57	Pat Fouhy		2 Hughes Court	Pahiatua 4910	Pat	No	· Opposes the amalgamation of the Pahiatua Service Centre and the Library as it would downgrade the Library · Supports a separate toilet outside for the Library
58	Donald Biset		15 Kauri Place	Pahiatua 4910	Donald	No	· Opposes the amalgamation of the Pahiatua Service Centre and the Library · Supports the strengthening of the Pahiatua Service Centre building · Proposes the provision of a separate toilet for the Library in the square opposite its location
59	Jill Parker		43 Tui Street	Pahiatua 4910	Jill	No	· Supports the strengthening of the Pahiatua Service Centre building · Opposes the amalgamation of the Pahiatua Service Centre and the Library · Opposes the expenditure to provide toilets for the Library as there are already public conveniences available
60	Judith Gleeson		27 Ranfurly Road	Pahiatua 4984	Judith	No	· Supports the strengthening of the Pahiatua Service Centre building · Opposes the amalgamation of the Pahiatua Service Centre and the Library
61	Adrienne Wake		15 Victoria Street	Pahiatua 4910	Adrienne	No	· Supports the strengthening of the Pahiatua Service Centre heritage building · Opposes the amalgamation of the Pahiatua Service Centre and the Library
62	Gavin Cornford		39 Tui Street	Pahiatua 4910	Gavin	No	· Supports retaining the Pahiatua Library within its present building as an investment in literacy for the community · Supports the strengthening of the Pahiatua Service Centre building
63	Colleen Daysh		20 Paterson Street	Pahiatua 4910	Colleen	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
64	Woodville Districts’ Vision	Robyn Winter	P O Box 49	Woodville 4945	Robyn	Yes	· Requests the relocation of the recycling depot be done in the 2013/14 financial year as previously agreed · Requests better communication about footpath maintenance and timely action on work required to rectify a safety hazard · Requests kerb and channel on the remaining boundaries of Fountaine Square and Atkinson Street · Requests the extension of the footpath to the end of Fergusson Street on the east side from Bowen Street to Hall Street · Requests the piping of the drain beside the Woodville swimming pool as it is a stability and safety issue · Requests a role in the maintenance plan for Fountaine Square, and outlines community events held there and various matters requiring attention or upgrading · Requests the support from the Marketing Manager with the “Wood You” signage project · Requests the capability of the Woodville Water Supply be reviewed to ensure it services the community’s needs throughout the year, and there are no restrictions necessary in dry summers · Seeks to work with Council staff on the upgrading of the Woodville Camping Ground project · Requests that the Council negotiates the leases for accessing the first stage of the shared walkway from Woodville to the Manawatu Gorge
65	Eketahuna Community Board	Charlie Death	756 Nireaha Road R D 2	Eketahuna 4994	Charlie	Yes	· Supports option 3 as the preferred approach to replace housing for the elderly at the Hovding Court flats · Opposes the rates increase and its higher impact on rural ratepayers, and proposes that the work to digitise building records be spread over three years to reduce this increased rates requirement · Supports the Recreation and Reserves Strategy, and emphasises the importance of maintaining and adequately funding a community swimming pool facility in Eketahuna and its replacement when required · Endorses the development of a Walkways Network for the district, and emphasises the outstanding opportunity that the Shannon to Eketahuna Cycle Track Tararua Traverse project proposal offers through establishing an iconic walkway with scope to bring economic growth
66	Dannevirke Community Board	Bob Dresser	22 Ries Street	Dannevirke 4930	Bob	Yes	· Proposes options to develop a plan to replace the London Plane trees removed from Dannevirke urban streets · Supports the retention and strengthening of the Carnegie Community Centre as a Dannevirke heritage building to be preserved, and emphasises its use by Tararua Community Youth Services, the Dannevirke Highland Pipe Band and the Dannevirke Toy Library · Proposes that consultation occur with Heritage New Zealand regarding its strengthening, and to consider the possibility of the sale to convert to other adaptive uses, e.g. residential offices etc. · Supports the Recreation and Reserves Strategy aim of providing good amenities and recreational assets for the district, and the actions to develop a Walkways Plan · Requests funding of up to $28,000 (GST exclusive) to develop a proposed cycle/walkway for Smith/Cole Streets and Adelaide Road
67	Rebecca Hickson		423 Range Road R D 1	Woodville 4997	Rebecca	Yes	· Opposes the amalgamation of the Pahiatua Service Centre and the Library · Emphasises the need to provide toilets at the Library for the use of children as being the priority given the nearest facility is too far away · Supports the strengthening of the Pahiatua Service Centre building as a later project following the completion of the Library toilet facility
68	Barbara Ferguson		P O Box 254	Dannevirke 4942	Barbara	Yes	Supports the strengthening of the Carnegie Community Centre as a heritage building of Dannevirke
69	Jeanne O’Brien		78 Gordon Street	Dannevirke 4930	Jeanne	Yes	· Supports the strengthening of the Carnegie Community Centre as a heritage building and to recognise its use by the community · Proposes the opportunity to review the use of the adjacent skate bowl facility for community development be the subject of a feasibility study by the Council
70	Te Kete Hauora o Rangitane/Te Ohu Auahi Mutunga	Kelly Stephenson	10 Gordon Street	Dannevirke 4930	Kelly	No	Supports the extension of the Council’s smoke free policy to include further outdoor public areas and Council-run events
71	Shona Pattison		12 Ranfurly Street	Dannevirke 4930	Shona	No	Supports the extension of the Council’s smoke free policy to include further outdoor public areas and Council-run events
72	Te Kete Hauora o Rangitane/Te Ohu Auahi Mutunga	Melissa Nikora	10 Gordon Street	Dannevirke 4930	Melissa	No	Supports the extension of the Council’s smoke free policy to include further outdoor public areas and Council-run events
73	Jearrad Stephenson		221 Te Rehunga North Road R D 2	Dannevirke 4972	Jearrad	No	Supports the extension of the Council’s smoke free policy to include further outdoor public areas and Council-run events
74	Te Kete Hauora o Rangitane	Sharon Mason	6 Ward Street	Dannevirke 4930	Sharon	No	Supports the extension of the Council’s smoke free policy to include further outdoor public areas and Council-run events
75	Jo Henderson		77692 State Highway 2 R D 2	Dannevirke 4972	Jo	No	Supports the extension of the Council’s smoke free policy to include further outdoor public areas and Council-run events
76	Muriel Kerridge		107 Tyndall Street	Pahiatua 4910	Muriel	No	· Supports the strengthening of the Pahiatua Service Centre building · Opposes the expenditure to provide toilets at the Library · Opposes the amalgamation of the Pahiatua Service Centre and the Library
77	Marion Le Gros		59 Sedcole Street	Pahiatua 4910	Marion	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library as it will downgrade the Library facility
78	Hiria Tua		85 Tyndall Street	Pahiatua 4910	Hiria	No	· Opposes the amalgamation of the Pahiatua Service Centre and the Library · Supports the strengthening of the Pahiatua Service Centre heritage building · Supports the upgrading of the toilets for the Library · Opposes the use of the on-line submission form · Emphasises that the quality in taste of Pahiatua water is still erratic
79	Graeme Henderson		2269 Coast Road Akitio R D 2	Pongaroa 4991	Graeme	Yes	· Emphasises that the quality of the maintenance on Coast Road is woefully short of the required standards within the contract · Requests the sealing of Coast Road as previously proposed by the Council, with priority to the section from Branscombe Road to the top of Beach Hill
80	Horizons Regional Council	Michael McCartney	Private Bag 11025 Manawatu Mail Centre	Palmerston North 4442	Michael	Yes	· Acknowledges the continued close cooperation between the councils to achieve improvements to waste water treatment and discharges with assistance from the Fresh Start for Fresh Water Clean-up Fund · Supports the retention of substantial funding for capital expenditure on the Dannevirke treatment plant upgrades and projects to dispose of waste to land, and to carry out remedial work on pond leakage at the Dannevirke plant · Acknowledges that $20,000 has been allocated for the Norsewood disposal to land and resource consent · Seeks clarification on the variation of $98,000 less for this project from the Long Term Plan 2014/15, and that this funding will be carried over for any required upgrades of this plant in the 2015/16 financial year · Supports the Council’s performance measure for the wastewater activity · Acknowledges the Council’s support for the Enviroschools programme, and encourages its ongoing involvement to equip young people with the skills they need to be leaders in sustainability
81	Colleen Cotter		363 Ridge Road Central Mangamutu R D 3	Pahiatua 4983	Colleen	Yes	· Opposes the amalgamation of the Pahiatua Service Centre and the Library as it downgrades the Library · Requests that a well publicised public meeting is held before any changes are made
82	Phlip Cotter		363 Ridge Road Central Mangamutu R D 3	Pahiatua 4983	Philip	Yes	· Opposes the amalgamation of the Pahiatua Service Centre and the Library as it downgrades the Library · Requests that a well publicised public meeting is held before any changes are made
83	Heart Foundation Manawatu/MidCentral Branch & Cancer Society Central Districts	Sally Darragh	P O Box 12136	Palmerston North 4444	Sally	Yes	· Requests that the Council include in its Long Term Plan the New Zealand smoke free 2025 goal · Requests that the Council extends its current smoke free policy to include further outdoor public areas and Council run events
84	Pahiatua On Track	Louise Powick	P O Box 64	Pahiatua 4941	Louise	Yes	· Opposes the amalgamation of the Pahiatua Service Centre and the Library, and the potential benefits to be achieved · Questions the need for the expenditure to provide the library toilets, and suggests upgrading the Town Hall toilets · Supports an increase to the operating hours of the Pahiatua Transfer Station
85	Kami Flitten		95 Tyndall Street	Pahiatua 4910	Kami	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library as it downgrades the Library
86	Shirley Carter		42 Wakeman Street	Pahiatua 4910	Shirley	No	· Opposes the amalgamation of the Pahiatua Service Centre and the Library · Supports the strengthening of the Pahiatua Service Centre building
87	Tararua Aquatic Community Trust	John Robertson	P O Box 295	Dannevirke 4942	John	No	· Reports that the Trust has completed a full review of the pool complex, and it has implemented a new programme for lifeguard supervision to meet the New Zealand Recreation Association and Water Safety New Zealand programme “Poolsafe” · Requests additional funding of $18,000 as an increase to their grant to cover the additional costs associated with the improvements to better provide for public safety · Supports the Recreation and Reserves Strategy, and the role that public swimming pools play in providing recreational facilities
88	Ian Bailey		101 Vogel Street	Woodville 4920	Ian	No	· Supports the Council’s priority for economic development and highly efficient and capable infrastructure · Questions when Infracon will return a dividend to the Council and ratepayers? · Urges that Tararua is made a Frack Free area · Supports the Council continuing to lobby central government about the increased cost of compliance being faced by ratepayers, and to adopt a pragmatic approach to the earthquake strengthening of buildings and the funding for local roads · Opposes the rates increase as it exceeds inflation · Opposes unnecessary costs to strengthen the Pahiatua Service Centre, and suggests that the Pahiatua ratepayers fund this expenditure if they wish to retain the building and a separate service centre and library facilities · Opposes the site of the Woodville recycling facility, and questions the promotion of the area as motor home friendly · Supports option 3 for the replacement of elderly housing at Hovding Court flats · Emphasises that the Woodville water supply is still an issue and it needs more storage capacity or water from an additional source, and regular reports of the impounded supply levels at times of shortage · Commends the securing of Government funding to upgrade the Saddle Road · Questions the effectiveness of Woodville Districts’ Vision, and when is this form of representation next to be reviewed? · Acknowledges the standard of Woodville cemeteries maintenance · Expresses concern that the state of the sports stadium car park and recycling area is a disgrace, and the signage at the camping ground area is confusing · Acknowledges the operation of the combined Service Centre/Library, and the opportunity to achieve cost savings through alterations to include the I-site · Supports a cover for the Woodville swimming pool · Opposes the Wood You signage promotional project and questions its value · Questions what has happened to Civil Defence in Woodville? · Expresses concern about the safety of cyclists in Vogel Street between Ross and McLean Streets on State Highway 2, and emphasises the need to reduce the camber to be no more than 4% · Expresses concern that allowing vehicles to park too close to the new pedestrian crossings in Vogel Street is an accident waiting to happen, especially with the easternmost one · Opposes the standard of street cleaning in Woodville that is not done to contract specifications · Requests a footpath between Fergusson Street from Pollen Street to Hall Street · Acknowledges the upgrade to fix the stormwater problem at the corner of Atkinson and McLean Streets, and requests that similar work be done at lower Ross Street/Ormond Street
89	Helena Fouhy		9 Hughes Court	Pahiatua 4910	Helena	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
90	Christine Wolland		656 Scarborough Road Mangamutu R D 3	Pahiatua 4983	Christine	No	· Opposes the amalgamation of the Pahiatua Service Centre and the Library · Supports the strengthening of the Pahiatua Service Centre building
91	Danielle Stark		82 Fergusson Street	Woodville 4920	Danielle	No	Supports the amalgamation of the Pahiatua Service Centre and Library
92	Fish and Game New Zealand	Victoria Edmonds	P O Box 1325	Palmerston North 4440	Victoria	No	Request five amendments to the Draft Recreation and Reserves Strategy
93	John Hunter		221 Main Street	Pahiatua 4910	John	No	· Opposes the amalgamation of the Pahiatua Service Centre and Library · Considers that the Town Hall toilets need upgrading regardless of any decisions concerning the future of the Service Centre and Library buildings
94	Suzanne Hunter		221 Main Street	Pahiatua 4910	Suzanne	Yes	· Opposes the amalgamation of the Pahiatua Service Centre and the Library · Expresses concern that any alterations to the historical Service Centre building layout would diminish its heritage features · Considers that the Town Hall toilets need upgrading regardless of any decisions concerning the future of the Service Centre and Library buildings

95	Hermann Goeckel		125 McLean Street	Woodville 4920	Hermann	Yes	Offers to the Council for its use his former BNZ Bank art deco building to preserve its heritage and architecture for the Woodville community, with a donation of $150,000 made available to purchase the building
96	Mike Poole		50 Sedcole Street	Pahiatua 4910	Mike	Yes	Opposes the amalgamation of the Pahiatua Service Centre and the Library
97	Shane O’Donnell		197 Main Street	Pahiatua 4910	Shane	Yes	Opposes the amalgamation of the Pahiatua Service Centre and the Library
98	Damion Girven		70 Rock Road R D 7	Pahiatua 4987	Damion	Yes	Opposes the amalgamation of the Pahiatua Service Centre and the Library
99	Samantha Arthur		83 Sedcole Street	Pahiatua 4910	Samantha	Yes	· Opposes the amalgamation of the Pahiatua Service Centre and the Library as it downgrades the Library · Includes a petition with 118 signatures to reinforce this position
100	Stuart Brown		292 Waitahora Valley Road R D 1	Dannevirke 4971	Stuart	Yes	· Supports the Council challenging the view that rates cannot be collected from oil companies · Emphasises the importance of the youth work undertaken from the Carnegie Community Centre, and the need for the High School to be consulted regarding the future of this building
101	Robyn Archer		161 Waituna Road R D 2	Pahiatua 4982	Robyn	Yes	Opposes the amalgamation of the Pahiatua Service Centre and the Library
102	Lauren Paget		61 Huxley Street	Pahiatua 4910	Lauren	No	· Opposes the amalgamation of the Pahiatua Service Centre and the Library as it downgrades the Library · Questions whether public toilets are needed at the Library · Supports the strengthening of the Pahiatua Service Centre building and retaining it for this purpose
103	Rangitane o Tamaki nui a Rua Incorporated	Hineirirangi Carberry	P O Box 62	Dannevirke 4942	Hineirirangi	No	· Requests that environmental wellbeing is placed ahead of social and economic wellbeing · Proposes that the Council does an independent report into oil and gas extraction and all of its associated methods, in relation to its advantages and disadvantages in the Tararua district · Proposes that the entire Ruahine Range is placed under protection with a reserves status · Requests that the environmental health area is reviewed in terms of the proposed budget funding and the ongoing work to ensure it is appropriate · Requests that the Council looks at composting green waste for use in school and community gardens · Encourages the Council to research the use of wetlands around point source discharges and to naturally assist in the filtration of these discharges · Urges the Council to seriously consider a Maori representative or Maori Liaison Officer in consultation with Rangitane
104	Ri Martin		195 Main Street	Pahiatua 4910	Ri	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
105	Harry Challis		48 Sedcole Street	Pahiatua 4910	Harry	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
106	Anna Kiihfuss		1091 Kopikopiko Road	Pahiatua 4988	Anna	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
107	Margare Challis		48 Sedcole Street	Pahiatua 4910	Margare	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
108	Bill Carthew		6 Maire Street	Pahiatua 4910	Bill	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
109	Patricia McDonald		22A Tyndall Street	Pahiatua 4910	Patricia	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
110	Jill Milne		209 Main Street	Pahiatua 4910	Jill	No	· Opposes the amalgamation of the Pahiatua Service Centre and the Library · Supports the strengthening of the Pahiatua Service Centre heritage building
111	Beryl Knights		8A Paterson Street	Pahiatua 4910	Beryl	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
112	Eleanor Bridge		22 Arthur Street	Pahiatua 4910	Eleanor	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
113	Judith Drake		Flat 7 Kowhai Place	Pahiatua 4910	Judith	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
114	Aiko Akkerman		38 Albert Street	Pahiatua 4910	Aiko	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
115	Gordon Duxfield		57 Grey Street	Woodville 4920	Gordon	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
116	Anthea Robinson		60 Soldiers Road R D 3	Pahiatua 4983	Anthea	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
117	Donna Kibblewhite		7 Cambridge Street	Pahiatua 4910	Donna	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
118	Margaret Stuart		7 Matai Place	Pahiatua 4910	Margaret	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
119	Thelma La Hood		36 Tay Street	Woodville 4920	Thelma	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
120	Vanessa Hunter		39 Mangahao Road	Pahiatua 4910	Vanessa	No	· Opposes the amalgamation of the Pahiatua Service Centre and the Library · Questions the need for the Library to provide public toilets, and proposes the use of the existing Town Hall conveniences for this purpose
121	Heidi Daysh		Waituna Road R D 2	Pahiatua 4982	Heidi	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
122	Mavis Nielsen		20A Huxley Street	Pahiatua 4910	Mavis	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
123	Paula De Graaff		600 Halls Road	Pahiatua 4989	Paula	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
124	Raymond and Cheryl Pocock		88 Sedcole Street	Pahiatua 4910	Raymond and Cheryl	No	· Opposes the amalgamation of the Pahiatua Service Centre and the Library · Supports option 3 for the replacement of the Hovding Court housing for the elderly units · Supports the continuation of the existing opening hours at the Pahiatua Transfer Station as the additional costs to increase these hours is not justified · Opposes continuous rates increases as the amount payable is similar to Palmerston North, but with lesser facilities and services
125	Graeme Parker		43 Tui Street	Pahiatua 4910	Graeme	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
126	Trudi Girven		70 Rock Road R D 7	Pahiatua 4987	Trudi	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library as it downgrades the Library
127	Sybil Fetch		24 Halls Road	Pahiatua 4910	Sybil	No	· Supports the strengthening of the Pahiatua Service Centre building · Opposes the amalgamation of the Pahiatua Service Centre and the Library as it downgrades the Library
128	Women’s Section RSA	Barbara Duckett	P O Box 137	Pahiatua 4941	Barbara	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library building
129	Mary and Ray Lucas		3 Victoria Street	Pahiatua 4910	Mary and Ray	No	· Opposes the amalgamation of the Pahiatua Service Centre and the Library · Supports the strengthening of the Pahiatua Service Centre and the provision of toilets at the Library · Considers that the strengthening of the Pahiatua Service Centre is a higher priority than the Carnegie Community Centre in Dannevirke · Commends the standard of the maintenance at the Pahiatua cemetery · Expresses disappointment at the awful job done on the sealing at MakoMako
130	Glenis McCarthy		22 Tararua Street	Pahiatua 4910	Glenis	No	· Supports the strengthening of the Pahiatua Service Centre building · Opposes the amalgamation of the Pahiatua Service Centre and the Library · Supports the upgrading expenditure to provide toilets at the Library
131	Rose and Philip Sutton		4 Lawson Street	Pahiatua 4910	Rose and Philip	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
132	Richard Turner		29 Mangamutu Road R D 3	Pahiatua 4983	Richard	No	Opposes the waste of money to provide toilets at the Pahiatua Library, and supports leaving the existing arrangements at the Town Hall
133	Rose Connell		11 Churchill Street	Pahiatua 4910	Rose	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
134	Raylene Treder		3 Davidson Crescent	Pahiatua 4910	Raylene	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
135	Christine Karena		351 Weber Road R D 1	Dannevirke 4971	Christine	No	· Supports the extension of the Council’s smoke free policy to include all public areas, main streets and Council owned premises and Council-run or supported events · Supports the Council’s recognition of and formal relationship with Rangitane as Manawhenua of the district
136	Rae Powell		35 Riccarton Road	Pahiatua 4910	Rae	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library, and it should remain as a standalone facility
137	Chelsea Field		P O Box 28	Pahiatua 4941	Chelsea	No	Opposes the amalgamation of the Pahiatua Service Centre and the Library
138	John Jackson		Totaranui Stud R D 4	Pahiatua 4984	John	No	· Supports the amalgamation of the Pahiatua Service Centre and the Library · Supports the Pahiatua Transfer Station current opening hours remaining unless there is an increased demand to offset the additional costs of providing further hours · Opposes continuous rate increases and questions the affordability and sustainability of this situation · Questions the efficiency of the Council when other businesses are living within their existing income and expenditure levels
139	Everlyne Chase		41 Alfredton Road	Eketahuna 4900	Everlyne	No	Supports the Council maintaining the community swimming pool in Eketahuna and providing adequate funding for this purpose and its replacement when required
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1. Executive Summary

	3^rd Quarter Actual 000’s	2013/14 Budget 000’s	Variance to Budget 000’s
Revenue	25,502	26,176	(674)
Operating Expenditure	25,351	26,346	995
Operating Surplus/(Deficit)	151	(170)	321

Table 1 : Summary Income Statement

1.1. Operating Revenue

Rates and Fees and Charges are tracking well against budget.

Subsidies received from NZTA are below budget by $1.26 million. This mainly relates to the Saddle Road upgrade for which Council is to receive $2 million in subsidy this year (100% subsidy). This delay in subsidy is offset by higher subsidies received for flood damage work.

Subsidies for Wastewater projects are under budget. We have agreed with Horizons to submit a final claim for the current financial year in June (will be approved by year-end) for the work signed off as completed for the last six months.

1.2. Operating Expenditure

Overall, operating expenditure is $1 million under budget which mainly relates to lower then budgeted operation expenditure and depreciation.

Operational budgets (which include employee cost and operating expenditure) are under budget by $245,000 and depreciation is under budget by $755,000 (mainly due to timing of capitalisation and lower opening roading assets value).

In summary, significant variance are noted only in one activity– Roading ($1.5 million) for emergency reinstatement and drainage maintenance work, The variance for Representation ($78,000) was for the October elections.

However, we have received the share of cost from the other agencies as noted in the higher revenue for this activity.

All other expenditure is tracking under or close to the year-to-date budget with variances mainly due to timing.

1.3. Debt Financing Cost

Interest expense is slightly higher due to higher net interest rate. Our effective interest rate was 5.46% compared to a budgeted rate of 5%.

1.4. Cash Flow

Council’s cash position compared to budget is lower than budget due to delay in receipt of subsidies (Saddle Road and Wastewater projects) and the repayment of the $5 million loan that matured on 31 March 2014 using some cash reserves. The cash reserves were reimbursed the next day by transferring the loan to Westpac.

1.5. External Debt

Our core debt was $7 Million as at 31 March ($6 million with LGFA and $1 million with Westpac). This was due to the maturing of the $5 million term debt which expired on 31 March 2014.

The current debt as at May 2014, remains at $10 million - $6 million is with LGFA and $4 million is with Westpac. With significant capital projects (especially in Water and Wastewater activities) planned this year, we anticipate our core debt to increase close to $11.5 million which is still consistent with our forecast.

We are looking to transfer a further $2 million into LGFA over the next few months. This will result in Council’s core debt with LGFA at $8 million and the remaining with Westpac to allow flexibility to repay quickly if required. LGFA debt is at varying terms raging from 2-5 years.

1.6. Operating Results

We are in an favourable position. Our net position is further improved from the recognition of surplus in the investments on liquidation of Tararua Forest Limited late last year.

1.7. Treasury Position

Council’s average investment interest rate of 3.1% is lower than our budgeted investment rate of 3.5%. The refinancing of the $5 million fixed term loan with a mixture of LGFA and Wetspac Multi Option Credit limit facility has resulted in Council’s securing lower interest rates.

1.8. Capital Expenditure

We are significantly under budget. Several key projects have just commenced (example the Saddle Road, Woodville and Eketahuna Wastewater projects) and some carried into the next financial year - Housing upgrade project, Pahiatua Second Bore & Storage, two wastewater projects (Dannevirke disposal to land and Eketahuna treatment plant upgrade) and the Dog Pound. Refer to paragraph 4 for details.

1.9. Service Performance Measures

Overall results and forecast show that we are tracking to improve from last years results, especially in the Health & Safety activity as we now have improved systems and processes in place

2. Activity Financial Results and Significant Variances

The following table summarises the financials at the activity level.

	Actual 31 March 2013	Budget 31 March 2014	Variance in Dollar
Activity revenue	25,502	26,176	(674)
Activity Expenditure	16,749	16,994	(245)
Total	8,753	9,182
Depreciation	8,161	8,953	(792)
Interest Cost	441	399	(42)
Operating Surplus/(Loss)	151	(170)	321
Other gains and losses	861	-	861
Net Surplus/(Loss)	1,012	(170)	1,182

Table 2 : Summary Activity Financial Results and Significant Variances

Note: the expenditure excludes depreciation and finance charges but includes overhead allocations.

2.1. Revenue

Water Supplies

Fees and charges from metered water is higher than budget by $22,000 due to higher consumption to-date.

Solid Waste

Sales from refuse labels have further improved from 2^nd quarter and tracking above budget. However, Transfer station fees (for dumping) are below budget by $52,000. Correspondingly, expenditure for this activity is also under budget by $128,000. The net position for this activity continues to be favourable.

Wastewater

The variance mainly relates to the $721,000 of MfE funding for the wastewater projects. We have agreed with Horizons to submit a final claim for the current financial year in June (will be approved by year end) for the work signed off as completed for the last six months.

Roading

Overall this activity was $611,000 under budget.

Operating subsidies is higher by $1 million due to the significant flood damage work and subsidies received.

However, roading renewals are slight under budget by $300,000 and this is mainly due to timing of work. The delay is starting the Saddle work development project has meant subsidy revenue for this project in under budget by $1.31 million.

Representation

Higher revenue is due to the receipt of share of cost from the other agencies for the October 2013 elections. This offsets the related expenditure for this activity.

Health & Safety

The total variance of $56,000 under budget was mainly due to timing of Building Consent applications and inspection fees. Revenue from Building Consents was $44,000 and from inspections $20,000 below budget. This variance was offset by higher than budgeted revenue from food premises licenses and liquor licences.

Community Support

The variance of $20,000 relates to the delay in recognition of the Ministry of Education subsidy for the Youth Project. The project is progressing and when milestones are met we will recognise the revenue accordingly.

Commercial Investments

The variance is $40,000 and relates mainly to the timing of harvesting forestry logs.

Other gains and losses

This is the difference (surplus) between Council’s investment in Tararua Forest Limited and the fair value of the assets transferred into Council the liquidation of Tararua Forest Limited.

2.2. Expenditure

Roading

Increase in roading expenditure of $1.4 million mainly relates to the continuation of the flood damage and repair of local roads in the district. Council has received $1.97 million in subsidies towards the flood damage work.

· Emergency Works District : $2,176,000 @ 78%

· Emergency Wimbledon Slip : $395,000 @ 71%

Water Supplies

Overall variance of $53,000 below budget is mainly from cost savings totalling $94,000 from reticulation, treatment and external consultants. These savings helped to offset increases in Telemetry, energy and extraordinary maintenance totalling $39,000.

Solid Waste Management

Significant savings was noted in refuse disposal and transport as waste is taken to landfill in Eketahuna instead of Waipak. Cost year to date compared to budget was $160,000 below budget. These savings were used to offset increases in kerbside cycling, bulk recycling bins and extraordinary maintenance. Overall, this activity was $128,000 under year- to-date budget.

Wastewater (sewerage)

Overall this activity was $95,000 under budget. This is mainly due to savings from staff cost ($40,000) and treatment cost ($35,000) which is a result of the work done on infiltration.

Representation

This is mainly due to the election expenses for the year that have totalled $78,000. The budget for the year was $30,000 with the balance coming from Council Election Reserve and from other agencies.

Resource Management

The variance of $148,000 is due to deferring projects totalling $110,000 (to minimise the risk of unnecessary expenses in expectation of impending legislative changes) and lower than anticipated legal fees ($29,000 lower than budget).

3. Summary Cost of Service Performance

The summary of the results by activity is shown in the graph below:

Graph 1: Service performance results

Category	3^rd Quarter	2^nd Quarter	2013/14 Annual Report
Achieved (On Target)	46	46	46
Needs improvements	4	7	N/A
Yet to measure	29	28	N/A
Not Applicable	2	2	25
Not achieved	6	3	15
Total	86	86	86

Table 3: Service performance results

The service performance measures that are “Not Achieved” and “Needs Improvement” are:

S/N	Activity	Performance Measure	Last Year Results	Target 2013/14	Results for 31 Mar 2014	Comments
1.	District Promotion and Development	Exceed Statistics NZ Minimum Population Projections in Annual Estimate and Census	N/A waiting on census results	Per Statistics NZ	Not achieved Population declined by 4.4% (780 residents) since the 2006 census.	We are on par with the minimum population projections. We had forecast in the Long Term Plan that the district population would slightly decline and pick up from year 2016 onwards.
2.	Swimming Pool	The number of weeks each year outdoor pools is open for public use	Achieved	>10 weeks	Eketanuna Pool will not meet target	Due to the earthquake damage to the Eketahuna public pool, the pool is currently closed and is expected to be closed for at least another month.
3.	Animal Control	Number of animal related complaints received by Council	Not achieved. 542	<520	663 Not Achieved
4.	Health and Safety	Percentage of noise complaints responded to within 30 minutes in Dannevirke and Pahiatua, and 1 hour in Woodville and Eketahuna	Not Achieved 77%	100%	Not achieved 99.75% within working hours 98.63% Afterhours	Because of the availability of the contractor, responding to these timeframes can only be met if we requested more contractors to respond to calls. As part of the 2015-25 LTP, we will review this measure and how best we can deliver on and measure the service levels.
5.	Health and Safety	Percentage of liquor licence applications processed and issued within 10 working days (where complete information is provided. ie public notice, police reports etc)	Achieved 100%	100%	98% Not Achieved	This measure will not be met this year due to the transitional changes involved in changing from Liquor Act 1989 to the new 2012 Act.
6.	Wastewater	Number of schemes meeting all resource consent conditions	Not Achieved 4	7	On Target for 5 Not Achieved	Upgrade to Dannevirke wastewater ponds (Pond no 4) expected to be completed by year-end will ensure that we achieve 5 schemes complying with the resource consents. We will continue to work on Pongaroa and Ormondville with expected completion the following year.
7.	Community Buildings	The total number of hours per annum facilities are booked through Council	Not Achieved 3,089 hrs booked	>3100 hrs	2238 hrs Needs Improvements	Most booking for halls are from April to June (winter sports). Every usage per quarter has been 746 hrs. Hours required to meet target is 862hrs.
8.	Animal Control	Percentage of known dogs registered each year.	Achieved. 99%	99%	97.4% Needs Improvement	This is an ongoing project. Sighting of unregistered dogs is currently being undertaken, infringements will be issued in May 2014 and seizing known unregistered dogs will occur thereafter.
9.	Service Centre	Percentage of calls answered where the average wait time is equal to or less than 20 seconds	Not Achieved 85%	95%	85.20 Needs Improvements	July 2013 – 88.54% August 2013 – 89.75% September 90.35% October 2013 – 86.18% November2013 – 85.95% December 2013 – 87.21% January 2014 – 75.81% February 2014 – 79.02% March 2014 – 84.03% Average = 85.20%
10.	Service Centre	Percentage of calls received by the afterhours call centre on a 24/7 basis are answered.	Achieved 89%	85%	83.5 Needs Improvements	(JAN – FEB – MAR) Total: 584 + 291+ 304 = 1179 Answered: 455 + 237 + 278 = 970 Abandoned: 129 + 54 + 26 = 209 1^st quarter 88% + 2^nd Quarter 83% + 3^rd Quarter 79.5% = Average 83.5%

Table 4: Service performance where results were “Not Achieved”

4. Capital Expenditure

Total capital expenditure completed for the 3^rd quarter was $6.4 million compared to a budget of $19.7 million.

The table below summarises the capital expenditure report.

	Carry forwards	Budget for 2013/14	Total Budget (A)	Actual to Mar 2014 (B)	Percentage (B)/(A)
Renewal	2,148,000	7,431,000	9,579,000	4,459,315	47%
Development	2,535,000	7,544,000	10,079,000	1,947,017	17%
Growth	6,000	84,000	90,000	Nil	0
Total	4,689,000	15,059,000	19,664,000	6,406,332	30%

Table 5: Summary of Capital Expenditure

Significant delays are in the following projects:

S/N	Project	Total Budget	Actual to Mar 14	Funding %		Comments
S/N	Project	Total Budget	Actual to Mar 14	Council	Subsidy	Comments
DEVELOPMENT
	Roading
1.	Saddle Road	2,025,000	14,000	-	100%	Funding approval and tendering caused delay in starting the project
2.	Wastewater
3.	Dannevirke disposal to Land	450,000	-	75%	25%	Project carried to next year due to ability to find suitable land
4.	Dannevirke Ponds	1,200,000	1,614,000	75%	25%	Three-year project and focus has been on completing this project. Cost overrun will be carried forward to next year’s budget of $1.8 million
5.	Pahiatua Treatment Plant	1,100,000	-	50%	50%	Work has started and will be completed next year
6.	Eketahuna Treatment Plant	833,333	-	100%		Work has started and will be completed next year
7.	Woodville Treatment Plant	562,000	9,000	50%	50%	Work has started and will be completed next year
	Water Supplies
8.	Dannevirke Treatment Plant	500,000	-	100%	-	Waiting on assessment to determine actual spend.
9.	Pahiatua second Bore and storage	942,000	-	67%	33%	Project is carried into next year with budget increased to $1.5 million.
	Community Buildings
10.	Pahiatua Earthquake strengthening	305,000	-	100%	-	Waiting on Annual Plan 2014/15 consultation.
	Housing
11.	George Street upgrade	749,000	9,000	100%	-	Waiting on Annual Plan 2014/15 consultation.
	TOTAL	8,666,000	1,646,000
RENEWALS
	Roading
12.	Bridge Renewals	450,000	-	100%	-	To be carried forward to next year
13.	Minor Safety Improvements	495,950	-			As of May, $257,000 was completed.
14.	Pavement Rehabilitation	1,560,000	785,627			As of May $1.1 million was completed
15.	Sealed Rd Resurfacing	2,150,000	1,792,923			Work completed in May. Total spend was $2.056 million
16.	Unsealed Rd Metalling Heavy Metal Overlay	600,000	325,161			Expect to be completed by year end
	Wastewater
17.	Mains Replacements	841,000	204,000	100%		Efforts will be focused on Eketahuna – repair for EQ damage
	Water Supplies
18.	Mains Replacements	439,000	180,000	100%		In progress
	Support
19.	Software and Hardware	492,000	128,000	100%		Purchase
20.	Dannevirke Admin Building	160,000	-	100%	-

5. Treasury Report

5.1. Compliance with Investment Policy

The following report details the specific requirements of the Investment Policy. No breaches were noted.

S/N

Policy Statements

Results

Comments

Council may hold financial, property, forestry, and equity investments if there are strategic, economic or other valid reasons.

Council continued with the review of the group structure and on 1 July 2013 placed Tararua Forests Limited in voluntary liquidation. All operations and assets of the company have been transfer back into Council.

Council will not be involved in investments for purely income earning purposes, except for short-term investment of surplus funds.

Council’s equity investments (Civic Assurance) and in subsidiaries are mainly for strategic reasons as disclosed in the LTP.

Council will keep under review its approach to all major investments and the credit rating of approved financial institutions.

Council banks with the following bank.

Bank	Standard & Poor’s
Bank	Standard & Poor’s
ANZ National Bank Limited	AA-
Bank of New Zealand	AA-
Westpac New Zealand Limited	AA-

The two banks Council uses for the majority of its treasury management functions are BNZ and Westpac.

Council has completed the review of its group structure. Council will now focus on Infracon Limited and work closely with the Infracon’s Board on strategies to improve the financial performance of the company.

Council will review its policies on holding investments at least once every three years.

Last review was completed as part of the 2012-22 LTP. Next review will be carried out earlier or as part of the 2015-25 LTP.

Table 6: Compliance with Investment Policy

5.2. Compliance with Liability Management Policy

The following is the report detailing the specific requirements of the Liability Management Policy.

5.2.1. Debt Ratios

Debt is to be managed within the following limits subject to the Council continuing to control and maintain its share of the roading network requirements in the event of civil emergencies:

Item	Borrowing Limit	Actual
Net debt as a percentage of equity	<10%	-0.1%
Net debt as a percentage of total revenue	<100%	-2.1%
Net Interest as a percentage of total revenue	<15%	0.6%
Net Interest as a percentage of annual rates income (debt secured under debenture)	<20%	1.1%
Liquidity (External debt+ committed loan facilities +available liquid funds TO existing external debt )	>110%	225%

Table 7: Compliance with Debt ratios

5.2.2. Policy Statements

S/N	Policy Statements	Results	Comments
1	Council will mange its debt in accordance to limits set.	ü	Council has complied with all limits above.
2	New borrowings and refinancing existing debt should be evaluated for cost effectiveness and compliance with policies.	ü	Debt levels have remained consistent with last year.
3	Council assets may be pledged as security where it is advantageous and cost effective to do so	ü	Council has not pledged any assets as security. As part of its banking agreements (for borrowing) Council has in place a Deed of Charge over rates with the BNZ and Westpac.
4	Council should retain tax-deductible debt ahead of non-tax deductible debt provided the benefits of doing so continue to exceed the risks.	ü	This will be reviewed inline with Council’s review of the group structure.
5	Council may act as guarantor to financial institutions on loans or enter into incidental arrangements for organisations, clubs, Trusts, or Business Units, when the purposes of the loan are in line with Council’s strategic objectives.	ü	Council has not acted as guarantor to any institutions or organisation.
6	Council may authorise use of special funds to reduce the requirement for external debt where there is financial benefit to borrow internally.	ü	Council continues to use special funds (depreciation funds only) for internal borrowings for capital expenditure where it is beneficial to do so.
7	Capital works will be funded through raising new debt or by utilising depreciation reserves when such reserves exist for the classes of assets. The use of long-term loan funds will be restricted to capital items only.	ü ü	As above Loans (internal and external) are only used for capital expenditure.

Table 8: Compliance with Liability Management Policy

5.2.3. Risk Management Compliance with Liability Management Policy

S/N

Policy Statements

Results

Comments

Total amount of debt should be spread across the range of financial institutions and maturity dates

No change to debt profile from 1^st quarter.

Council term debts are with Westpac (40%) and LGFA (60%).

Variable debt compared to fixed debt should be no greater than 50% of total external debt

Council current fixed to floating debt is 70% fixed to 30% floating.

Hedging instruments can be used but they should not increase Council’s overall risk and cost of hedging is justified.

Council’s weighted average Swap rate is 4.78% with overall all-up fixed rate cost of borrowing approximately, 5.76% compared to 5.45% for last financial year.

Council’s portfolio shall be arranged to provide, at all times, sufficient funds for planned expenditure and to allow for payment of its obligations as they fall due

Council has placed investment in deposits of varying maturities with none greater than 3 months providing sufficient funds for planned and unplanned expenditure.

The risk of default in respect to any individual investment will be minimised by the selection of quality investments spread across different entities.

Council’s investment spread is as follows:

Institution	Amount ($m)	%
ANZ	0.04	0.1
BNZ	7.13	99.8
Westpac	-	-
Domain Boards	0.4	0.1
TOTAL	7.57

Domain Board investments are either with Westpac or BNZ.

Council may invest in equity instruments where they meet Council’s strategic goals.

No new equity investment.

Table 8: Compliance with Risk Management Policy

6. Financial Prudence benchmarks and indicators

As part of the Local Government reforms, a set of Financial prudence measures and indicators were introduced and Council is required to report against these in the 2013/14 Annual Report.

A total of seven measures and two indicators were introduced. The seven benchmarks were organised around the three elements and financial prudence – affordability, sustainability and predictability. These seven measures are complemented by two indicators of affordability.

The desired outcome of this reform is to:

· Encourage and provide local government and opportunity to showcase excellence and to share best practice.

· Lift the local authority performance and avoid the need for central government intervention in individual authorities

The following table details the measures and Council’s results:

S/N	Elements	Benchmark Name	Measure	Results		Comments
S/N	Elements	Benchmark Name	Measure	Annual Plan	3^rd Qtr results	Comments
1.	Affordability Benchmarks	Rates Benchmark	Rates income complies with the limits set in the Financial Strategy	ü	N/A	5.46% was the limit set with the actual rates increase being at 3.65%
2.	Affordability Benchmarks	Debt Benchmark	Debt complies with the limits set in the Council’s Financial Strategy	ü	ü	Refer to Table 7 in Page 13: Compliance with Debt ratios
3.	Affordability Indicators	Rates Indicator	Rates per rating Unit	$2,147
4.	Affordability Indicators	Debt Indicator	Net debt per rating Unit	$397	($50)	Net debt position at of 3^rd quarter is positive ie net investment
5.	Sustainability Benchmarks	Balanced Budget Benchmark	Revenue* exceeds operation	ü	ü
6.		Essential Services Benchmark	Capital expenditure on five core network infrastructure equals or exceeds depreciation on those five services	ü	ü
7.		Debt Servicing Benchmark	Borrowing cost less than 10% of operating revenue	ü 1.5%	ü 2.1%
8.	Predictability Benchmarks	Operations Control Benchmark	Net cashflows from operations equals or exceeds budget	N/A	ü
9.		Debt Control Benchmark	Net debt is less than or equal to net debt in LTP	N/A	ü	In the AP net debt was $3.6 million but actual in 3^rd quarter was $0.5 million net investment position

Table 8: Financial Prudence benchmarks and indicators

7. Compliance Exception Report

9.1 Investment Policy

No non-compliance noted

9.2 Liability Management Policy

No non-compliance noted

9.3 Accounting Standards

No non-compliance noted.

9.4 Rating Remissions Policy

All remissions provided were compliant with policy.

9.5 Specific Policy on Giving of Securities

Council may act as guarantor to financial institutions on loans or enter into incidental arrangements for Organisations, Clubs, Trusts or Business Units, when the purposes of the loans are in line with Council’s strategic objectives. Council has not provided any guarantees as of 31 March 2014.

9.6 Local Government Act (LGA)

Council adopted the 2012/13 Annual Report by 31 October 2013.

The 2014/15 Annual Plan is progressing well and Council aim to adopt the Final Annual Plan by 30 June 2014.

1. Recommendation

1.1 That the report from the Chief Financial Officer dated 21 May 2014 concerning the Third Quarter Financial Report for the period ended 31 March 2014 (as circulated) be received and the contents are noted.

Attachments

Nil.

Report

Date	:	15 May 2014
To	:	Mayor and Councillors Tararua District Council
From	:	Blair King Chief Executive
Subject	:	May Staff Report
Item No	:	10.7

1. Reason for the Report

This report is to update Councillors on key projects and items of interest for the period from 22 April 2014 to 21 May 2014.

Key Points

2. Corridor Network Maintenance Agreement

Further to the Registration of Interest process, three contractors passed the requirements set by Council. These three met with the full tender evaluation team on Monday 19 May to offer suggestions on the draft Request for Proposal (RFP), and seek clarifications where needed.

It is expected that the final RFP will be issued by 23 May, with a three week period for submission. Councillors will be given a copy of the final RFP for their information, along with the staff affected by the proposed Agreement.

As per the request from the New Zealand Transport Agency (NZTA), one of their staff is on the Tender Evaluation team, which is being Chaired by Frank Aldridge of the Integral Group Limited. Audit New Zealand’s specialist advisory team are providing a probity auditor on process and fairness, given the potential value of the final contract agreement.

Before this contract agreement is signed, Council will be required to approve the recommendation of the Tender Evaluation Team, which is expected to tabled for consideration at the June 2014 meeting.

3. Draft Financial Assistance Rate for Qualifying Roading Activities

Council has received advice from the NZTA that the proposed new “co-investment rate, previously known as the Financial Assistance Rate”, will be a flat rate of 61%. This compares to the current FAR of 59% for maintenance work, 69% for Capital work, and higher percentages for emergency works. If Council has no further emergency work, then this new rate is manageable within the current rating levels. However, if we have events the size of the Earthquake on January 20, which have just under $1.0m of damage, then this will require reprioritising of work to fit within funding caps. The NZTA have proposed further modelling of the impact nationally before setting the final rate. It is clear though that the first two years of the proposed change are the most significant, as any change will only be 1% per year. Their proposed starting point is the current base FAR of 59%, not the average of the work programme approved by NZTA.

4. Expanded Rural Fire Districts (ERFD’s)

The National Rural Fire Authority has been encouraging voluntary amalgamations of rural fire authorities based on the Fire Service Commissions views on possible benefits. Council has been involved in discussions and analysis of possible business cases both north and south of the District. On the June Agenda will be a report seeking Councils view of the merits in being part of a Wairarapa ERFD that includes Forest Owners, DOC, and Councils spanning from the Rimutaka Hill to our boundary at Norsewood.

The business case has been prepared by independent consultants Morrison Low, who have been involved in successfully establishing new ERFD’s in Otago, Gisborne and Malborough.

5. Personnel

5.1 Human Resource Advisor

This role attracted a high level of interest from applicants in and outside of our District. Neil Gibbard has accepted Council's offer and is starting on Tuesday 3 June 2014.

Neil is degree qualified, with experience in Human Resources, Business Continuity, Health and Safety, and until accepting this role, was one of our local Police staff so knows the district well.

5.2 Financial Accountant

With Bevan Gray moving to Opotiki District Council, Cameron McKay was appointed Senior Financial Accountant and the role of Financial Accountant was advertised. There were 29 applicants, some from overseas, and after shortlisting and an interview by phone for 9 candidates, 3 were interviewed on 21 May.

These interviewees are from Tararua, Palmerston North and the Bay of Plenty. An appointment will be made shortly.

5.3 Environmental Health Officer (EHO)

Danica-Lea Larcombe Council’s current EHO, is relocating back to Western Australia. The EHO position has been advertised with a closing date of 23 May. To date there have been seven applications; three of these are from practicing EHOs.

Activity Reports

Asset Management

6. Roading

6.1 Contracts Advertised

Nil

6.2 Road Maintenance Contract

May 2014 Report provided by Brian Barnes Contracts Manager, Tararua Engineering Services.

Network Condition	As the weather begins to show definite signs of a winter change, the Roading network appears to be in good condition. Drainage issues that were identified over the summer months have now all but been rectified, with culvert replacements, and new culverts having been completed. Culvert inspections continue throughout the district, and in response to customer concerns. The major issue has changed from dust suppression to metalling in areas that are constantly shaded and do not dry out, becoming greasy, and requiring additional metal to maintain an acceptable driving surface. Recently Coast Road was closed due to a large drop out, the road was able to be reopened within 24hrs and the surface underwent a reconstruction including additional drainage, where it was found a spring is contributing to the problem. Saturday 19^th April after a severe weather incident of heavy rain and wind damage to Coast Road, Pahiatua Pongaroa, and a culvert washout on Soldiers road, caused these roads all to be closed for a short time. All remedial works identified have now been all but completed with the roads passable as normal.
Unsealed Pavements	Maintenance metal is continuing to be spread in areas where the damp conditions are showing a problem. Two of these are Mangaone Central Road at the Mackisacks Road intersection and the shaded area on Mangaraupiu Roads, both of these areas have been reported per the CRM system and both rectified to the customers satisfaction within the time frame set. Mangaroa Road is being investigated for a realignment on the section from end of seal to the Mangaraupiu intersection. Grading continues, with minimal complaints in regard to the condition of the unsealed network. To date 628.5 m3 has been applied to unsealed roads in the district to alleviate dust and potholing problems.
Sealed Pavements	All district reseals have now been completed and the contractor has finalised all sites, several recent sites done over the past month will require an additional sweep to clear loose chip, but the sites are all looking in very good condition. Budget figures were met. The list for the 2014/2015 season has been sent to Infracon for commencement of inspections to alleviate a huge rush in September/October to inspect and arrange preseal repairs. Sealed Roads in the district are in good condition heading into winter.
Drainage	To date water tabling has amounted to 9,463 meters, and over the period since July 1 2013, 545.5m of culverts have been renewed in the district.
Vegetation Control	This has now ceased, and is only required in areas for safety.
Emergency Works	Earthquake repairs are continuing, however these have been hampered by the wet weather, the expected completion date for quake repairs is the end of June 2014. The recent Easter downpours caused damage to Coast Road, Pahiatua Pongaroa, and Soldiers Road, which required closure while emergency repairs were carried out. All were reopened within 24 hours. Many other roads in the district especially in the Eastern area had minor damage in the way of fallen trees and slips, all were dealt with within 24hrs. Works that had been completed on the Pahiatua Track in the form of dig outs are now in need of rework, partly due to the method of repair (dig outs) and the wet weather prior to sealing the sites.
Financial
Contractor Performance	With the end of this current Road Maintenance contract approaching, negotiations are in place to continue with the current contractor for the following nominated months. Issues that have been present in the communication lines appear to have for whatever reason been forgotten, and works on items such and emergency (quake damage) are being addressed with a sub contractor being bought in to assist in finishing on time. There are still issues with having works completed in a timely manner, some such as Queen Street Dannevirke and Barraud Street are under the Utilities banner for council work, but TES has taken the lead in trying to have surfaces reinstated to TES satisfaction. With changes in the Infracon supervisor’s positions, communications between TES and them have improved and a more business relationship developed. Infracon appear more interested/concerned now about failures of surfacing such as the Pahiatua Track and are being more proactive in rectifying the issues, with communications having improved with the relative TES Area Manager.

Recently Completed Works

Coast Road Slump @ 26.4k April 22^nd 2014 (Easter)

Recent Slip on River Road, weather related

Incident 22/4/2014 (Easter)

Rt52-109 section opposite Huia Road, Major construction of a very deep-seated dropout with Tie back wall construction with the inclusion of ground anchors for additional support.

An on- going project of engineering services is to provide good street lighting. Photo shows new LED lights installed at the corner of Pollen and Ross streets Woodville. LED light heads are slowly being introduced as our default light where replacements are required. These provide a better light, require very minimal maintenance and use 1/3 of the power. Akitio-Pongaroa- Herbertville-Wimbledon are areas where all lights will soon be LED to reduce maintenance and running costs

CRM Report on the Major Topics for 7^th April to 12^th May 2014

1- The two Rural Surface failures were due to the Easter break, and business day counts.

2- The one rural fallen tree failure is for the same reason as the day count is taken in business days, and does not give leniency for weekends and Stat Holidays.

All other areas have passed and were dealt with on time or before due dates.

6.3 Pavement Rehabilitation Contracts

Engineer Technician, Anthony Mason, has provided this content for the report.

Contracts 07/10 & 06/10 (2013/14 Pavement Rehabilitation – North and South)

2013/14 Northern Area Sites

Road	RP	% Complete
Waihi Valley Rd	179 – 296	100
Waihi Valley Rd	315 – 439	100
052-109	1132 – 2018	100
052-109	3321 – 3654	100
Waitahora Rd	16883 – 17354	90
052-084	5374 – 5721	90
Hovding St	422 – 767	100
Norsewood – Ormondville Rd	5030 – 5138	0
Waitahora Valley Rd	4441 – 4597	0
Te Uri Rd	1487 – 1787	100
052-084	3197 – 3379	10
052-084	329 - 525	80

2013/14 Southern Area Sites

Road	RP	% Complete
Hopelands Rd	3230 – 3746	20
Pinfold Rd	8696 - 8959	0
Pahiatua – Pongaroa Rd	19316 – 19555	0
Tawataia Rd	5 – 150	100
Alfredton Rd	6159 – 6530	100
Hopelands Rd	168 – 665	90

Overall progress has not been ideal. Infracon have undertaken Pavement Rehabilitation contracts for a number of years and understand that we require all work to be completed prior to 30 April. We still have a number of sites outstanding and are continuing with completing Pavement Rehab sites throughout the district. Work will be continuing through June in order to complete all scheduled sites. This may mean that some sites will be left unsealed over the winter months.

Alfredton Road

Before After

430m3 of the bank was removed to increase visibility, and to allow a drain to be constructed. There was no existing drain, which caused water to seep into the pavement causing depressions along the left hand lane.

Before After

Hopelands Road (168 – 665)

Before After

A new drain was constructed to enable a sufficient shoulder to be built, as the existing shoulder was far too steep. This required the existing drain to be filled with river run. Culverts were installed at each power pole as support. The site is ready for sealing but has been delayed due to bad weather.

Before After

052-084

Before After

This site will be ready for sealing shortly. 300mm of the existing pavement (pit metal) has been removed and replaced with river run and overlaid with 100mm of basecourse. Many poplar trees were removed as the tree roots had blocked the existing subsoil pipes. These pipes were replaced, as well as a majority of the culverts along the section, due to them being out of alignment or undersize.

Figure 1 052-084 - Installation of subsoil drainage

6.4 Bridges

Design Manager: Tom Dodd has provided content for this report.

6.5 Structural painting.

Rustproof Coatings are continuing work on the 2014 to 2015 programme. In all, eight bridges will be painted / goldsealed.

6.6 Bridge renewals

Morris and Bailey have begun casting prefabricated elements for the replacement of:

· N-015 Rakaiatai Rd

· N-059 Edgecombe Rd

Final designs are completed.

The moulds will be reused as appropriate until all precast components for the two bridges are completed.

6.7 Debris on piers

Ongoing particularly through the winter months.

P-058 over the Manawatu River on Gorge Road as the “last bridge in the district” is being regularly

6.8 Heavy Vegetation Contract

Work has been continuing throughout the district but currently machine has broken down and contractor is unsure about the cost to repair at the current situation with the Corridor Maintenance Contract.

6.9 Chemical Vegetation Control

6.10 Street Cleaning Contract

No major issues reported for Street Cleaning.

6.11 Urban Mowing

Meetings have continued with the contractor to discuss contracted areas of mowing as the contractor has been mowing a number of areas outside the scheduled mowing areas.

6.12 Pavement Remarking

Roadmarking Services has completed the majority of Road Remarking in both the Urban and Rural Area.

6.13 Emergency Events

Engineering Technician, Anthony Mason, has been overseeing various flood damage repairs that are being repaired under the Road Maintenance Contract by Infracon. His report follows.

Infracon are continuing with Flood Damage works. They have currently completed

30% of earthquake damage repairs approved by NZTA.

Several sites have been identified since the last report, due to the recent wet weather.

Figure 2 Coast Rd slump at 26410m

The slump was most likely caused by water backing up because of undersized and damaged culverts. These have been replaced, and the drain deepened. Subsoil drainage will be installed to redirect water from a spring that is currently running underneath the pavement. This has a current estimate of $20,000.00.

Tieback Wall Repairs

Figure 3 Coast Rd dropout at 28930m

This site is programmed for a 30m long Tieback wall, with an estimate of $35,000.00.

Figure 4 Pahiatua - Pongaroa Rd at 32825m

Programmed for a 30m long Tieback wall, estimated at $35,000.00

Figure 5 Castle Hill Rd at 13980m

This tieback wall requires a 17m extension. Estimate of $25,000.00.

Figure 6 Kaituna Rd at 3458m

To support and re-establish the shoulder, a crib wall has been programmed (20m x 2m).

Estimate: $8,000.00.

6.14 Minor Improvements

No Major work has been completed under Minor Improvements this month.

6.15 Saddle Road Upgrade

Work has progressed a lot slower than we would have like over the last couple of weeks, partly due to the weather and partly due to Stringfellows commitments to other contracts they currently hold as well as gaining Resource Consents for Fill areas.

A meeting was held with Stringfellows recently to discuss significant timelines of this project in terms of show casing it to NZTA and how we need to meet the budget expenditure by certain dates. They have taken this on board and we are starting to see an increase in progress. Large earthmoving gear is now on site and will begin the cutting for site 7 early next week. Erosion and Sediment ponds have been installed as per Horizons consent requirements.

As well as the earthworks, we have engaged the expertise of David Veale (Wai Waste) to help with the design of the retaining walls, which will help widen the shoulders at various locations. We will be drilling bore holes with the assistance of Stringfellows, to investigate the existing ground and help with the design of the foundations.

Site 7 – Looking toward the corner to be cut back. White pegs show where the new top of batter will be.

Assets Group

7. Solid Waste

7.1 Pahiatua Transfer Station

Staff and portfolio holders made a visit to the Transfer Station last week. The site was very tidy and the infrastructure in good condition. There was very little wind-blown rubbish at the site. Overall a very pleasing result for what has been a very long project.

7.2 Recycling Education

Our recycling officer has continued to work on recycling information, preparing a short series of recycling articles for the Council page in the Bush Telegraph. We have also recently met with our school education provider, Zero Waste Education, to discuss the scope and terms of a future contract as the current one has recently expired. Officers have also begun discussions with Horizons about using waste levy funds to support schools to join the enviro-schools programme.

7.3 Norsewood Recycling Bins

Council staff recently met with the Norsewood Promotions Group to discuss the recycling bin situation. It was agreed that there were very few suitable sites in the District that did not affect neighbours or existing activities, which were still convenient to users. Because of the meeting, the new owners of the site of the existing bins were approached to ascertain their interest in leasing part of their land to Council for the location of the bins. Discussions are continuing and it is hoped that a commercial agreement can be reached to the satisfaction of both parties.

Utilities

8. Water

8.1 District

All supplies are back to normal flows after the summer weather.

8.2 Pahiatua 2^nd Bore

Wai Waste has been engaged to complete a Resource Consent application, carry out site investigation and sourcing a drilling company to install a new bore.

9. Wastewater

9.1 Mfe Projects

Woodville

A new discharge pipe has been installed. Design of a new rock filter is to be completed. An electrical connection has been completed ready for a new aerator to be installed on No. 1 Pond. Work on a screen reconfiguration has been started.

Dannevirke

Work is continuing on Pond 3 desludging ready to start removing sludge. This has been a huge task as an alum coagulant was tried on this pond when Good Earth Matters were our consultants. This is not an easy quick fix process and Council is lucky it was virtually a trial rather than a long term process. It was only instigated in Pond 3.

Construction of a bypass pipe installation from Pond 1 – Pond 2.

Waiting for the sludge disposal resource consent to be approved.

Pahiatua

The primary screen site has been established ready for ground works to start. A new screen is on order. A resource consent is being worked on at present.

9.2 District Wastewater

Eketahuna

The discharge flow meter has been installed at the oxidation pond. The Newman Road relining of the sewer main is underway.

Norsewood

The power supply at the site is ready for inflow and outflow meter installations. A resource consent has been lodged.

Dannevirke

Sewer main relining is underway in Livingston Street, Victoria Avenue, Denmark Street and Ward Street.

Queen Street sewer main renewal – the sealing of the road has finally been completed.

9.3 Earthquake Damage

Eketahuna

The Eketahuna claim is in the hands of the insurance company after the camera work was completed.

Pahiatua

Some initial work is being undertaken to determine if any damage has occurred within the reticulation. Early signs are that no real damage has occurred. Work is continuing. A meeting was held with the insurance company on Tuesday 20 May.

9.4 Infiltration

The shops in the CBD area of Vogel Street, Woodville between Ormond Street and Ross Street on the eastern side of the road have had the stormwater removed from the sewer main.

Some rainfall calculations with the areas of roofs involved equate to some substantial stormwater infiltration.

2,182 m³of roof area
100 mm of rain	=	21,820 litres	=	21.82 m³
200 mm of rain	=	43,640 litres	=	43.64 m³
Average rainfall
1,270 mm of rain	=	2,777,140 litres	=	2,711.14 m³

Equal to two days water treated for the town supply.

Property

10. Housing for the Elderly

10.1 Occupancy

86 flats are presently occupied; there are six vacant flats, which are:

Hovding Court, Dannevirke	1 flat vacant	85 days
Ruahine Flats, Woodville	1 flat vacant	872 days
Kowhai Place, Pahiatua	4 flats vacant	116,183, 200, 202 days

10.2 Elsinore Court

There have been ongoing problems with the water main feeding the Elsinore complex. The replacement of this water main will need to be allowed for in the next budget round.

11. Community Buildings

11.1 Eketahuna Community Centre

The stormwater pipe from the front of the building to the road has been cleared. The stormwater pipe at the rear of the building is now being unblocked. A tortured willow tree on the neighbour’s property was found to have roots right through the stormwater pipe. After discussions with the neighbour, they have agreed to let us fell the tree to remove any future problems.

11.2 Woodville i-SITE and Library

Still waiting for the Engineer’s earthquake assessment report.

12. Camping Grounds

Bookings for the District camping grounds in April 2014 were:

Dannevirke	270
Eketahuna	213
Pahiatua	206

13. Dannevirke Domain Grandstand

Strengthening work on the grandstand has begun. The Engineer from Beca visited the site on 16 May 2014. He has had to make slight alterations to his original plans for the builders to be able to erect the new columns.

During his visit on Friday, he investigated the corrosion on the concrete beams in the front of the grandstand. It was discovered that the corrosion was much worse than first anticipated. This work can be completed from existing repairs and maintenance budgets.

14. Cemeteries

14.1 Dannevirke

The new memorial wall has been erected. It is awaiting the final coat of plaster to be applied.

The site for the stillborn memorial has been identified. The memorial has been ordered.

15. Swimming Pools

15.1 Eketahuna

The contract to repair the earthquake damage has been won by Morris & Bailey. They hope to start on the repairs in May. The small pool is being repaired now and will be repainted just before the start of next season.

16. General

Leases

Considerable time has been taken up on several leases that are coming up for renewal.

Strategy and District Development

17. Tararua Aquatic Community Trust

The Trust is upgrading its pool telemetry hardware and software, and some plant to improve treatment management. This will be the first upgrade of both systems since the pool was first opened. The cost will be close to $20,000.00 and means the depreciation reserve will continue to build by at least a further $20,000.00.

A swimmer recently got into difficulty at the pool and the new lifeguard resourcing and procedures instituted by the Trust and, along with help of their caregiver, were effective in ensuring the swimmer’s safety.

18. Information Services

18.1 Civica

The Chief Executive of Civica International visited New Zealand recently. We were able to discuss outstanding contractual matters and the User Group provided constructive feedback.

We are about to test the electronic data exchange software that has been developed for NZ. This exchanges valuation data between Council and Quotable Value and Tararua has been involved in its design. We have been advised that the bank reconciliation module that we have also developed specifications for will be released in November 2014.

18.2 IT Policies

The internal new draft IT Policies will be subject to audit review this week. Tararua were asked to be the first Council to trial a new system that applies appropriate international IT standards to policy development. This has provided us with a very simple, accessible and comprehensive set of customised policies for the complexities of the modern world.

19. Strategy

19.1 Risk Management Strategy

As part of the Long Term Plan, a risk management strategy has been drafted for presentation to Council.

Our process software, “Promapp” has over 300 processes now completed and it can be used to rate the risk level of each process.

Business continuity plans such as those we have for computers, pandemic, water supplies etc. will be expanded over time.

20. CCTV

The Pahiatua CCTV cameras are being installed during the week starting 26 May. The Palmerston Police Station server has been upgraded and a computer installed at the Pahiatua Police station. Some active after-hours monitoring is likely to occur.

Dannevirke Promotions and Development are finalising the specifications of the Dannevirke town centre and cabling is expected the first week in June, though preliminary work is underway.

A shared duct between business and Council is being considered for Lower Norsewood to be funded from the capital development budget. There is a long-term benefit to Council to have access to fibre for security of Council property and telemetry data. There is a particularly strong economic development driver to ensure local business can access fibre and fast internet where it is vitally beneficial.

A review of options for a small extension of the duct network in Pahiatua is also underway. This might be achieved by accessing an old water main or by granting permission for installation of wireless equipment.

21. Economic Development

A project for an economic development hub as described in the Economic Development Strategy is being investigated. This is intended to alter the perception of the Tararua and our delivery of support for economic development in the District essential to retaining and encouraging new business in the Tararua.

22. Fuel Purchases

We have been invited to join a consortium of large consumers in their fuel purchases. We will follow up on this opportunity during June.

23. Information and Records Management

The team has caught up with current scanning requirements and are progressing to maintain current workloads and electronically capture historical records.

Economic Development and Communication

24. Economic Development

24.1 Economic Development Plan Roll-out

The Economic Development team is continuing to publish the objectives of the plan on ther Council's Bush Telegraph page weekly; a copy of these can be viewed by contacting the team.

24.2 Pahiatua Branding

The Marketing team has been working with Pahiatua On Track on branding concepts for Pahiatua. Kimberley Stevens has met with Louise Powick and actions have been set to begin preparations for ‘the big reveal’ to the Pahiatua community.

24.3 Dannevirke Branding

As part of the Dannevirke Branding upgrade Metalform has manufactured twenty Viking Shields for the main street of Dannevirke. The colours have now been chosen and Bettina McCulloch is painting the first shield as a ‘mock up’ for final approval.

24.4 Promotional Video Tararua

The Tararua Country promotional video has been added to the Council website, Youtube page and both the Council Facebook and the i-SITE’s Facebook pages.

The team continues to work closely with Dry Crust Communications to get the two-minute promotional clips finalised.

25.5 Business Development

Residents with new business ideas are continuing to contact Louise Charlton for support. Louise is currently working closely with four businesses; liaising with the Building and Planning Teams, Vision Manawatu and the Bio Commerce Centre.

25.6 Innovate Tararua

The Team from the Bio Commerce Centre have continued to roll out their Innovate 2014 program through our district, with the Gorilla’s visiting Woodville, Mangatainoka and Pahiatua during April. The BCC have received 160 entries, 24 of which have come from our district, this puts Tararua in 2^nd place behind Palmerston North. The competition closes on 30^th May 2014.

25.7 Dannevirke Chamber of Commerce

A breakfast meeting is being held on 30 May at the Red Sky Café. The team has been asked to help discuss and address the issue around the gaps in High Street and shops in the side streets that are empty.

28. Communication

28.1 Fonterra Community Liaison Group

The Communication team has been working with Megan Stephenson (Environmental Liaison Officer, Fonterra) to ensure there is sufficient information available about the Tararua District. A ‘quick-reference’ pamphlet was produced containing important numbers and contacts in Pahiatua.

This information is located in the new café (which opened 5 May).

28.2 Communitrak Survey

The questionnaire has been finalised and they are currently at the interviewing stage; interviews will finish on Sunday, 18 May. A summary of results will be received on Thursday, 19 June 2014.

28.3 Welcome Wagon

Last year new initiative called ‘Welcome Wagon’ was established. Welcome Wagon is a greeting service that provides information and support to people who are new to the district, just visiting or thinking of making the move to Tararua.

Kimberley met with the current Welcome Wagon team members (or volunteers) on Wednesday 14 May to discuss the future of the initiative. The outcome of this meeting was that Council would produce an action plan and basic protocol for team members when they are meeting with new and existing Welcome Wagon members.

Planning

29. RMA Survey of Local Authorities (2012/13)

The biennial survey of local authority resource consent processing and implementation of the Resource Management Act has been released by the Ministry for the Environment. For Tararua District Council it found that there was an increase in Maori engagement in planning processes and that the proportion of consents processed on time has continued to improve. 95% of applications to this Council were processed on time.

Regulatory Services

30. Building

The Building department issued 33 Building Consents and 24 Code Compliance Certificates for the month of April 2014. The largest of these being for $600,000.00 for the Eileen Mary Age Care property in McPhee Street, Dannevirke. This is for the construction of 13 bed units at Eileen Mary. There was also one new dwelling in Pongaroa to the value of $320,000.00 and a couple of farm bridges with the value of $135,000.00. Out of the 33 consents, 19 were issued for the installation of new fires. The building team continues to be very busy with Building packet and LIM requests and are mindful that the timeframes for issuing Building consents are getting closer to the 20 working days.

31. Public Health

Tararua District Council			Monthly Report: April 2014
Public Health
Nuisance/Noise (CRMs)	Food stall inspections	Food premise inspections	Other health inspections	Notices/Orders
1 smoky fire	0 inspected	16 (Annual)		1 (Nuisance Order - carcass)
1 rubbish/rodents	0 applications	4 (Food Control Plan)		1 (Nuisance Order – wasps)
		1 (Liquor)		1 (Voluntary Closure)
		1 (New)
		2 (follow-ups)

A meeting was held at Horowhenua District Council between the Environmental Health Officer, their Environmental Health Officer and IT staff to enable TDC to improve its Authority processes and Promapping for environmental health. This was very successful, and Council looks forward to organising the implementation.

The Bulk Food Market in Dannevirke voluntarily closed after the Environmental Health Officer's annual inspection revealed a large infestation of bugs in most of the ‘Binn Inn’ type food. Staff have been busy weighing and dumping food for their insurance company, and the premises are being fumigated and cleaned.

Several nuisance orders have been issued this month, namely for carcasses being left for dogs to munch on, and a large wasps nest in a roof.

31 (a) Alcohol Licensing Activity Report

Category	Licence Type	Applications Received	Applications Determined
ON
	New
	Renewal		3
	Temporary
Subtotal			3
OFF
	New
	Renewal		4
	Temporary
Subtotal			4
CLUB
	New
	Renewal		1
Subtotal			1
MANAGER CERTIFICATE
	New	1	6
	Renewal
Subtotal		1	6
SPECIAL LICENCE
Subtotal		3	8
TEMPORARY AUTHORITY
Sub total
Total		4	22

Herbertville Hotel, Dadasai Curry Palace (Dannevirke) and Brookfields Lodge (Eketahuna) were removed from the active premises list this month. These three premises have not renewed their respective licences and/or ceased trading at renewal time.

The Vault Café (Dannevirke) has been sold to a new owner. The new owner does not want to sell Alcohol, so the current licence has been surrendered to the Secretary of the DLC by the licensee.

The Eketahuna Bowling Club has also surrendered their licence. The Club has had a rapidly declining membership over the last five years and it was no longer viable to have a Club Licence. The Club only runs four tournaments a year, this is the only time they sell Alcohol. They will apply for a Special Licence for these events if required.

32. Animal Control / General Inspection

The Animal Control team has had a busy month seizing unregistered dogs with good results. Currently there are 151 known dogs unregistered, down from 236 in March. There are a number of dog owners that have either moved out of the area or sold dogs and have not informed Council of this. This takes up a lot of administration and officer’s time; sighting these dogs where possible, phoning the last known owners for this information and then entering this into our system.

There were also infringement fines issued to two properties for breaches of 12-month noise abatement notices.

*Registration Status*	*Record Count*
Registered	6502
Unregistered	151

*Reason for Impounding*	*# of Dogs*
Roaming	6
Unregistered	2
Roaming Known Unregistered	5
Attack on Animal	0
Rushing	0
Welfare	0
Total dogs for period	13

*Resolution*	*# of Dogs*
Destroyed	2
New Owner/Rehoused	1
Returned to Owner	7
Total dogs for period	10

*CRM Type*	*New*	*Closed*
Dogs
Aggressive Dog	0	0
Dog Attack	0	0
Rushing Dog	2	2
Barking Dog	14	13
Dog Bylaw Breach	1	1
Roaming Dog	28	27
Dog Welfare Concern	2	2
Dogs Other	2	2
Sub Total	49	47

Stock Other	1	1 (pig)
Cows	6	6
Horses	0	0
Sheep	3	2
Sub total	10	9

Stereo, Party Noise	26	26
Noise Other	0	0
Sub Total	26	26

Illicit Dumping	4	4
Over Hanging Vegetation	0	0
Fire Hazard	0	0
Abandoned Vehicle	3	1
Smoke Nuisance	0	0
Sub Total	7	5
TOTAL	92	87

Emergency Management

33. Rural Fire

33.1 Fire Season General:

Two vegetation fires, in the rural area surrounding Dannevirke since the last report.

33.2 Training/Conferences/Meetings

The District Resillience Manager ran a course, Unit Standard 3285 - Demonstrate knowledge of protection of personal safety at vegetation fires, on 15 May 2014 with 10 members of the Tiraumea Volunteer Rural Fire Force being assessed as competent. This was the first course in a series of structured training for the Tiraumea VRFF.

Robyn Winter (TDC), Lola Percy (Te Uri VRFF) and Gordy Hart (Tiraumea VRFF) attended a Rural Fire Officer Course at Palmerston North run by Don Scott and Paddy Driver on 17/18 May 2014.

The District Resillience Manager attended a Lower North Island Enlarged Rural Fire Districts committee meeting in Palmerston North on 14 May 2014.

33.3 Incident Reports

*NRFA Classification Type*	*Jul*	*Aug*	*Sep*	*Oct*	*Nov*	*Dec*	*Jan*	*Feb*	*Mar*	*Apr*	*May*	*Jun*	*Total*
Power Lines	0	2	1	0	1	1	0	1	0	0	0		6
Vehicle - Car, Truck etc.	0	0	0	2	1	1	2	1	3	1	0		11
Farm/Forest Machinery	0	0	0	1	0	1	0	0	0	0	2		4
Camp fires/bonfires/rubbish fires	1	0	0	0	2	1	2	0	0	1	0		7
Smokers	0	0	0	0	0	0	0	0	0	1	0		1
Land clearing escaped - Open Fire Season	5	0	1	2	5	2	1	6	4	1	0		27
Land clearing escaped - Restricted/ Prohibited Fire Season (no Fire Permit)	0	0	0	0	0	0	0	0	0	0	0		0
Structural - House/Shed	1	0	3	1	0	0	0	1	2	1	1		10
Pyrotechnics Fireworks	0	0	0	0	0	0	0	0	0	0	0		0
*NRFA Classification Type*	*Jul*	*Aug*	*Sep*	*Oct*	*Nov*	*Dec*	*Jan*	*Feb*	*Mar*	*Apr*	*May*	*Jun*	*Total*
False Alarm	0	0	1	2	4	2	1	1	3	3	0		17
Medical Assist	0	0	0	1	0	2	1	2	2	0	0		8
Motor Vehicle Accident	0	0	0	0	1	1	0	0	0	1	2		5
Miscellaneous	0	0	0	0	0	1	0	0	1	1	0		3
*Total*	7	2	6	9	14	12	7	12	15	10	5		99

34. Civil Defence

34.1 Incidents

Nil to report

34.2 Meetings

On 30 April 2014, the District Resilience Manager attended the Coordinating Executive Group Meeting at Feilding.

A Tararua Emergency Management Committee, combined HASNO, meeting was held at Dannevirke on 8 May 2014.

The District Resilience Manager held a meeting with representatives from the SPCA to discuss care of companion animals during a crisis. Will form a District Welfare Coordination committee with the first meeting being planned for early June 2014.

34.3 Civil Defence Presentations

Nil

34.5 Seminars/Workshops/Forums

Nil

34.6 Community Response Groups

A training day was held at the Norsewood School for the Norsewood Community Civil Defence Group. It was well attended by the local community and involved an introduction to CIMS (Coordinated Incident Management System), radio training, Welfare Centre set up, equipment trials and duties of Welfare Centre Staff. A great day and a special thanks goes to Principal, Phillipa Ellis, who provided lunch on the day.

Library

35. General

April’s main focus was the school holiday programmes. Two short weeks meant this period was a busy time at all branches during the holidays.

The Collection Management of the non-fiction collections started in April also. This will take a number of weeks to complete and will see a refresh of these collections at all branches.

The earthquake damage at Eketahuna Library and Service Centre was repaired during the month. This involved a repaint of the ceiling and filling and painting some cracking in the interior walls.

All the libraries created ANZAC Day displays and some also organised an Easter Display also.

The library statistics continue to show the same trend they have all year – more people borrowing items, but less items being borrowed. This trend is being reflected throughout New Zealand with public libraries proving to be just as popular as ever, however physical issues diminishing and use of digital resources growing.

There is currently an issue at Woodville Library and Service Centre with the APNK wifi. Some customers are parking between the Library and the Pensioner Flats on private property to access the wifi. The wifi has been dialled down in strength to try to combat this issue. If this does not solve the problem, other methods will be considered. This may include switching off the wifi out of library opening hours.

36. Children’s Services

Craft activities were run at all branches and were for the most part, well attended. The Friends of the ANZAC bridge also ran an ANZAC craft related activity at Eketahuna Library.

Holyoake Kindergarten visited Pahiatua Library and South School visited Dannevirke Library.

Planning is now well underway for the New Zealand Post Children’s Book Awards Week. The Library is holding the popular Year 7-8 Quiz as well as hosting author Melinda Szymanik at Dannevirke Library. So far, there are twelve teams confirmed to participate.

Planning for the Winter Warmer’s programme is also well underway.

37. Circulation (Issues and renewals) – as at 30 April 2014

Customer Services

38. ANZAC Day

ANZAC Day Services went well throughout the district with the largest turn out in Dannevirke for some years. We had wonderful volunteers from Council on the day; their time and assistance contributed to its success.

39. Training & Processes

With the ANZAC Day preparations behind us time and focus has shifted to processes and re-fresher training for all service centres. Natalie Ellison recently visited all service centres providing CRM re-fresher training, particularly important with the new compulsory non-financial performance measures. Jackie Hitt visited the service centres on Wednesday 14 May to provide front counter re-fresher training and to deliver hard copy reference guides for receipting and the handling of various forms. The hard copy guides are intended to fill a gap whilst processes are being transferred and updated on the Promapp system.

40. Leave & Cover

Service centre staff are consistently asked to change hours to cover shifts whilst colleagues are on leave and this is often with little notice. Due to the positivity and flexibility of all service centre staff this is done seamlessly with a fantastic ‘no problem’ approach from all staff.

41. General

May is a busy month for service centres with the fourth and final rates instalment due on 31 May. May also sees the final round of rates rebate applications coming in. In June, staff will be provided with re-fresher training around dog registration in preparation for renewals in July.

42. Monthly Daytime call statistics

43. After Hours Performance Level April 2014

44. Tararua i-Site Report

44.1 Welcome Packs

There were 12 Welcome packs sent out. Eleven were within the Tararua districy, and one outside of the district.

44.2 Lions Track & Tunnel Walk

The event was a huge success. The i-SITE sold 750 tickets, charging a $2 booking fee per ticket. The ticketing process was streamlined from previous years and made the process much easier. A joint display with Palmerston North i-SITE was held at the start of the walk to promote walks, tramps and outdoor activities within the Tararua district.

44.3 World War 1 Exhibition

The i-SITE was kept busy over Easter/Anzac Weekend with visitors enquiring about the Woodville Pioneer Museum’s WW1 Exhibition.

44.4 Tararua i-SITE Facebook Statistics

Facebook ‘likes’

44.5 Tararua Information Centre’s statistics

An increase in domestic visitors due to the Track & Tunnel tickets and WW 1 enquiries

April 2014

Totals

	April 2013	April 2014
Local	1628	1733
New Zealand	1581	1721
Overseas	376	376

April has seen an increase in both local and New Zealand visitors

Sport and Recreation

45. Tararua District

Sport Manawatu continues to support Constable Lynda Kendrick with the delivery of cycle safety lessons in schools. Throughout term one; we worked with over 64 students from Eketahuna School and Dannevirke South School.
Sport Manawatu staff delivered the Primary School Sports Festival at Arena Manawatu for 520 Year 1 to 4 students from 7 schools throughout the region. Norsewood School, Ruahine School and St Josephs School all participated from the Tararua District. Ten different sports were offered, including: rippa rugby, rugby league, football, hockey, squash, tennis, volleyball, basketball, badminton, netball, and taekwon-do. The event ensured the students were given fundamental movement skills and had a chance to try a range of different sports.
The Sport Manawatu Green Prescription (GRx) classes recommenced on Thursday 8 May at Activate Gym Dannevirke. The programme has received 17 referrals for this term.

During week one and two of term two, Sport Manawatu worked with Woodville School teaching children the basics of bike maintenance and educating students on cycling safely. The lessons included both practical and theory components.

The Tararua Recreation Advisor attended an Introduction to Coaching and Instruction Course (Cycle Skills Instructor) Level 3 in Hamilton. She will now undertake further study through Skills Active to obtain this qualification.

The Tararua Recreation Advisor has a new fortnightly spot on the Central FM Radio Sport Show that focuses on sport throughout the Tararua. This is a great avenue to update the public on the many great opportunities available to them.

Sport Manawatu staff attended the Bush Athletics Club prize giving. A meeting was held to discuss the structure of the club going forward, and how Sport Manawatu can help to add value to the club nights that are offered to members.

46. KiwiSport Regional Partnership Fund

The Primary School Sport Advisor is reviewing the Bush Cluster Fast Fund application for Terms 2 and 3 2014. Agreement was reached regarding further information that needs to be provided to Sport Manawatu prior to submission of the application.

47. Upcoming Events

· The Tararua Recreation Advisor influenced the Netball Manawatu Umpire Development Officer to deliver an umpire course at the Dannevirke Netball Centre. This course will provide new and old umpires with skills to officiate games. The free session will be run in conjunction with the Netball Manawatu coaching course on Thursday 8 May from 6-8pm.

· After promotion in Tararua, Sport Manawatu liaised with Tararua College and has organised to run a Generic entry level coaching course for parents and students of Tararua College and Mangamaire School on 7 May.

· Planning is well under way for the biannual Sport Manawatu Regional Sports Conference, being held on Friday 16 May. This is an up skilling and networking opportunity for sports coaches and administrators throughout the region. 62 people have registered already with many others indicating an intention to register.

· A Secondary School Sports Coordinators meeting will be held on 8 May. All Sports Coordinators in the region are invited to attend the meeting, which will include information on upcoming sport throughout Term 2 as well as an open forum for discussing any key sporting issues that they may have.

· The Secondary Schools Principals Group meeting will be held on 13 May. All Principals are invited to attend the meeting, which will discuss any key sporting issues the schools may have.

· The North Island Secondary Schools Swimming Championships will be held at Freyberg Pool on 24 May. It is expected that there will be many students from throughout the region competing in the competition.

· The annual Tararua Primary School Seven a Side Tournament, scheduled to take place at Bush Multisport Park on 25 June, attracts over 700 participants from primary schools throughout the district. It is a great opportunity to encourage continued participation in sport utilising this fantastic sports facility. Sport Manawatu will continue to support Pahiatua School with the delivery of the event. Pahiatua School is now in its third year of the project leadership.

· New Zealand Secondary School Cross Country Championships will be held at Massey University on 21 June.

1. Recommendation

1.1 That the report from the Chief Executive dated 21 May 2014 concerning an update on key projects and items of interest to the Council (as circulated) be received.

Attachments

Nil.

3.	Hearing of Submissions on the Council's Draft Annual Plan 2014/2015
3.1	The Council proceeded to hear the following submitters speak in support of their written submission on the Council’s Draft Annual Plan 2014/2015.
	Submission No Name 42 Terry Watson · Opposes the amalgamation of the Pahiatua Service Centre with the Library. · Questions the unnecessary spending of $40,000 to provide Library toilets. · Opposes the continued waste and cost of sending out rates assessment throughout the year when the full total has been paid at the first instalment. · Requests that the substandard concrete pipe on Wakeman Street be replaced in line with previous plans to undertake this work. Submission No Name 81 Colleen Cotter · Opposes the amalgamation of the Pahiatua Service Centre and the Library as it downgrades the Library. · Questions the unnecessary spending of $40,000 to provide Library toilets. · Expresses disappointment that Ridge Road Central continues to remain unsealed. 82 Philip Cotter · Circulated a petition containing 26 signatures asking that priority be given to implementing the long overdue seal extension on Ridge Road Central. · Urges that the Council are more transparent in publishing a list of roads to be sealed and where expenditure is intended on the roading network. · Opposes the amalgamation of the Pahiatua Service Centre and the Library. · Questions the unnecessary spending of $40,000 to provide Library toilets. 84 Louise Powick- for Pahiatua On Track · Opposes the amalgamation of the Pahiatua Service Centre and the Library as its downgrades the Library. · Supports an increase to the operating hours of the Pahiatua Transfer Station. · Acknowledges the support of Council staff in providing assistance with community projects in Pahiatua, and particularly Peter Wimsett on CCTV cameras and Lianne Simpkin on branding. 95 Hermann Goeckel · Offers to the Council for its use his former BNZ Bank art deco building to preserve its heritage and architecture for the Woodville community, with a donation of $150,000 made available towards purchasing the building. The Council would be required to assume the liability for the ANZ Bank loan of $260,000 previously taken out by the submitter to fund buying this property. 99 Samantha Arthur · Opposes the amalgamation of the Pahiatua Service Centre and the Library as it downgrades the Library. · Supports this position through presenting a petition with 118 signatures, and advises that an item has been placed on Facebook to seek further public opinion concerning this matter. Submission No Name 101 Robyn Archer · Opposes the amalgamation of the Pahiatua Service Centre and the Library. (Adjournment for morning tea from 10.07am to 10.50am) 21 Richard Murfitt and Jim Galloway - for Tararua Federated Farmers Commends the Council on its excellent use of the Uniform Annual General Charge, and supports the maximum use of general and targeted uniform charges. Supports the funding for libraries and swimming pools being provided through a targeted differential rate, along with solid waste management. Notes that the expenditure on roading is decreasing, and questions the sustainability of this approach in the long-term. Expresses concern at the level of the rate increase, particularly for rural ratepayers with no corresponding change to providing additional services. Notes the various activities that are driving an increase to the general rate, and impacting on the additional amounts provided from this source and rural ratepayers. Considers that further information is required on the need to strengthen the Council’s earthquake-prone buildings and the benefits of amalgamating the Pahiatua Service Centre and the Library. 65 Charlie Death – for the Eketahuna Community Board · Supports option 3 as the preferred approach to replace housing for the elderly at the Hovding Court flats. · Opposes the rate increase and its higher impact on rural ratepayers, and proposes that the work to digitise building records be spread over three years to reduce this increased rates requirement. · Emphasises the importance of maintaining and adequately funding a community swimming pool facility in Eketahuna and its replacement when required. · Emphasises the outstanding opportunity that the Shannon to Eketahuna Cycle Track Tararua Traverse project proposal offers through establishing an iconic walkway with scope to bring economic growth. Submission No Name 64 Robyn Winter - for Woodville Districts’ Vision · Notes with disappointment the deferral of the Woodville Camping Ground upgrade project by one year. · Questions the delays in progressing the relocation of the recycling depot and work to repair the condition of the Sports Stadium car park area. · Questions when various work on footpaths will be done. · Requests a role in the maintenance plan for Fountaine Square, and outlines community events held there and various matters requiring attention or upgrading. · Requests support from the Marketing Manager with the “Wood You” signage project. · Requests the capability of the Woodville Water Supply be reviewed to ensure it services the community’s needs throughout the year, and there are not restrictions necessary in dry summers. · Requests that the Council negotiates the leases for accessing the first stage of the shared walkway from Woodville to the Manawatu Gorge. 80 Kara Dentice and Helen Thomas - for the Horizons Regional Council · Acknowledges the continued close co-operation between the Councils to achieve improvements to waste water treatment and discharges with assistance from the Fresh Start for Fresh Water Clean-up Fund. · Supports the retention of substantial funding for capital expenditure on the Dannevirke treatment plant upgrades and projects to dispose of waste to land, and to carry out remedial work on pond leakage at the Dannevirke plant. · Seeks clarification on the variation of $98,000 less for this project from the Long Term Plan 2014/15, and that this funding will be carried over for any required upgrades of this plant in the 2015/16 financial year. · Supports the Council’s performance measure for the wastewater activity. · Acknowledges the Council’s support for the Enviroschools programme, and encourages its ongoing involvement to equip young people with the skills they need to be leaders in sustainability.
3.2	The meeting was adjourned at 11.40am, and it resumed at 1.00pm in the Tararua District Council Chamber, Dannevirke.
3.3	The Council proceeded to hear the following submitters speak in support of their written submission on the Council’s Draft Annual Plan 2014/2015.
	Submission No Name 7 Claudia and Tamai Nicholson · Opposes the spending of money to repair the Carnegie Centre as it should be replaced by relocating to a purpose built community building in the main street that is multi functional for various purposes. 20 Chris Southgate · Supports the preservation of the Carnegie building as it is part of the town’s heritage, and its sale to a charitable community trust at a pepper corn amount. The Trust would then raise funds for its restoration and decide on future uses. · Opposes the large increase to the general rate, and suggests that income from forestry be applied to cover the shortfall of no dividend from Infracon. · Questions the accuracy of rural property valuations, and the fairness of the rating system relative to the value of some such properties. 41 Sarah Howell · Recommends that the Council takes into account the heritage value of the Carnegie Centre when considering the strengthening of the building. 68 Barbara Ferguson · Supports the strengthening of the Carnegie Community Centre as a heritage building of Dannevirke, and it be used to provide a repository for learning in line with its original purpose. 69 Jeanne O’Brien · Supports the strengthening of the Carnegie Community Centre as a heritage building, and to recognise its use by the community as a place for providing youth services. · Proposes the opportunity to review the use of the building and its area for community development, and that a feasibility study occur to consider this matter. 79 Graeme Henderson · Emphasises that the quality of the maintenance on Coast Road is woefully short of the required standards within the contract. · Requests the sealing of Coast Road as previously proposed by the Council, with priority to the section from Branscome Road to the top of Beach Hill. 100 Stuart Brown · Emphasises the importance of the youth work undertaken from the Carnegie Community Centre, and its strengthening to maintain this facility. · Supports the Council challenging the view that rates cannot be collected from oil companies. 66 Bob Dresser, Ross Macdonald and Ernie Christison - for the Dannevirke Community Board · Supports the retention and strengthening of the Carnegie Community Centre as a Dannevirke heritage building to be preserved, and emphasises its use by Tararua Community Services, the Dannevirke Highland Pipe Band and the Dannevirke Toy Library. · Proposes that consultation occur with Heritage New Zealand regarding its strengthening, and to consider the possibility of the sale to convert to other adaptive uses, e.g. residential offices. · Proposes options to develop a plan to replace the London Plane trees removed from Dannevirke urban streets. · Requests financial support of up to $28,000 (GST exclusive) to develop a proposed cycle/walkway for Smith/Cole Streets and Adelaide Road. 83 Sally Darragh and Sheryll Hoera - for the Heart Foundation Manawatu/Mid Central Branch and Cancer Society Central Districts · Requests that the Council include in its Long Term Plan the New Zealand smoke free 2025 goal. · Requests that the Council extends its current smoke free policy to include further outdoor public areas and Council run events. 103 Hineirirangi Carberry - for Rangitane o Tamaki nui a Rua Incorporated · Requests that environmental wellbeing is placed ahead of social and economic wellbeing. · Proposes that the entire Ruahine Range is placed under protection with a reserves status. · Requests that the environmental health area is reviewed in terms of the proposed budget funding and the ongoing work to ensure it is appropriate. · Proposes that the Council does an independent report into oil and gas extraction and all of its associated methods regarding its advantages and disadvantages in the Tararua district. · Urges the Council to seriously consider a Maori representative or Maori Liaison Officer in consultation with Rangitane. · Requests that the Council looks at composting green waste for use in school and community groups. · Encourages the Council to research the use of wetlands around point source discharges and to naturally assist in the filtration of these discharges. 87 Ian McKenzie and Brian Beale - for the Tararua Aquatic Community Trust · Reports that the Trust has completed a full review of the pool complex, and it has implemented a new programme for lifeguard supervision to meet the New Zealand Recreation Association and Water Safety New Zealand Programme “Poolsafe”. · Requests additional funding of $18,000 as an increase to their grant to cover the additional costs associated with the improvements to better provide for public safety.

Council Proposing Remit:	Wellington City Council
Contact Name:	Andy Foster: Councillor
Phone:	021 227 8537
Email:	andy.foster@wcc.govt.nz
Fax:
Remit passed by: (zone/sector meeting and/or list 5 councils as per policy)
Remit - That LGNZ advocate to Government that it considers the impact on local communities of the new earthquake prone building legislation. Councils are already employing a number of tools such as rate rebates, grants, and provision of advice. The Government should develop policy options to assist building owners strengthen their buildings. This would recognise the public and national benefit of earthquake strengthening and increased community resilience. These options could include;; · the tax deductibility of expenditure by building owners on earthquake strengthening. · additional grant funding for heritage buildings in private ownership. · addressing issues with accessing insurance and/or finance including tools such as loan guarantees. · enabling tools such as targeted rates to be used by local government to assist in earthquake strengthening repayments.

Date	:	22 May 2014
To	:	Mayor and Councillors Tararua District Council
From	:	Natarsha Nikora Recreation Officer Sport Tararua
Subject	:	International Representatives Scheme Grant Application of Ashley Exeter
Item No	:	10.1