Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 26 March 2014 commencing at 1.00 pm.

1. Present

His Worship the Mayor – Mr R A Ellis, Crs W H Keltie (Deputy Mayor), T H Collis, J E Crispin, W H Davidson, K R Fenemor, S A Hull, C J Isaacson and D A Roberts.

In Attendance

Mr B King - Chief Executive

Mr R Taylor - Governance Manager

Mr R Suppiah - Chief Financial Officer

Mrs K Dever-Tod - Manager Assets Group

Mr C Lunn - Planning Manager (for item 11.2)

2. Council Prayer

2.1	The Council Prayer was given by His Worship the Mayor – Mr R A Ellis.

3. Apologies

3.1

Nil

4. Notification of Items Not on the Agenda

4.1

Nil

5. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

5.1

Nil

6. Personal Matters

6.1	A card has been received from Denise Rowden conveying thanks for the Council’s sympathy on the passing of Ross Rowden (who made a significant contribution to the Eketahuna community).
6.2	The Mayor acknowledged the assistance given by all those involved with supporting Tracey Nikora (a Council staff member) and family during the period of her terminal illness, and attending the funeral held at the Makirikiri Marae.
6.3	The Council’s congratulations are conveyed to Tony and Zoe Kuriger of Woodville on their success as the winners of the Hawke’s Bay/Wairarapa Dairy Industry Awards Sharemilker/Equity Farmer of the Year title.

7. Draft Speed Limits Bylaw 2013

7.1

The Council proceeded to hear the following submitter speak in support of his written submission on the draft Speed Limits Bylaw 2013.

Submission Name

No.

2 Chris Horrocks

· Requests the Council to place a slow down sign prior to the 50 kmph temporary speed restriction area within the vicinity of the approach to Akitio Beach.

7.2

Chris Horrocks also made reference to the need for the Council to be visible to the Akitio Beach community. He spoke on the control of freedom camping at Akitio Beach, and further suggested circulating a leaflet about the water supply for this area to emphasise the importance of using that resource prudently to sustain its availability during periods of peak demand.

8. Confirmation of Minutes

8.1	*That the minutes of the Council meetings held on 26 February 2014 and 11 March 2014 (as circulated) be confirmed as true and accurate records of these meetings.* Crs Fenemor/Keltie Carried

9. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda

9.1	Submission to the New Zealand Transport Agency Funding Assistance Rates Review (Item 12.3)
9.1.1	It is intended that a joint submission shall be made through the councils in the areas from Gisborne to Wanganui, and supported by Federated Farmers of New Zealand.
9.1.2	This is separate to the submission that individual councils are making regarding the New Zealand Transport Agency proposals to review the funding assistance rates for roading.
9.2	Eketahuna War Memorial Hall (Item 11.2.2)
9.2.1	It was noted that the War Memorial Hall has not been assessed in terms of its earthquake risk rating, and there are no plans at this time to undertake that work as it is a low use building.

10. Community Boards and Community Committees Reports

10.1

Dannevirke Community Board

10.1.1

That the report of the Dannevirke Community Board meeting held on 3 March 2014 (as circulated) be received.

Crs Roberts/Collis Carried

10.2	Eketahuna Community Board
10.2.1	*That the report of the Eketahuna Community Board meeting held on 7 March 2014 (as circulated) be received.* Crs Roberts/Collis Carried
10.2.2	Eketahuna Town Centre Upgrade
10.2.2.1	The Mayor emphasised the importance of maintaining the momentum to develop the design plan for the Eketahuna town centre upgrade.
10.2.3	Shannon to Eketahuna Cycle Track Tararua Traverse Project Proposal
10.2.3.1	A very successful meeting was held in Palmerston North with representatives of the Department of Conservation to discuss the way forward to progress this project, and it included the Horowhenua District Council Chief Executive, David Clapperton being in attendance for these discussions.
10.2.3.2	As the starting point a steering committee will be established, and a governance board is appointed.
10.2.3.3	No funding is required from the Council at this time for this purpose, and it is proposed that an Army engineer could consider the feasibility of the project.

10.3	Pahiatua On Track
10.3.1	*That the report of the Pahiatua On Track meeting held on 5 March 2014 (as circulated) be received.* Crs Roberts/Collis Carried
10.3.2	New Police Officer
10.3.2.1	It was noted that Glenn Ryan is the new sergeant in Pahiatua (the minutes incorrectly refer to him as the new constable).

10.4

Woodville Districts' Vision

10.4.1

That the report of the Woodville Districts’ Vision meeting held on 5 March 2014 (as circulated) be received.

Crs Roberts/Collis Carried

11. Reports

11.1

Road Closures Requested Under the Tenth Schedule of the Local Government Act 1974

11.1.1

Bruce Sollitt of Rally Wairarapa Incorporated attended the meeting for this item of business, and he was commended on the completeness of their application in accordance with the Council’s procedure for motorsport event road closures.

11.1.2

That the report from the Manager Engineering Services dated 18 March 2014 concerning a road closures application under the Tenth Schedule of the Local Government Act 1974 (as circulated) be received, and

That pursuant to Section 342 (1) (b) and the Tenth Schedule of the Local Government Act 1974, the Council resolves to close the following roads for the purpose of allowing Rally Wairarapa Incorporated to hold the Rally Wairarapa event on Saturday 28 June 2014.

Road name: Coonoor Road

Period of closure: 6.15am to 10.40am

Road name: Towai Road

Period of closure: 6.15am to 10.40am

Road name: Waihi Valley Road

Period of closure: 6.15am to 10.40am

Road name: Waione Horoeka Road

Period of closure: 6.15am to 10.40am

Road name: Manuhara Road

Period of closure: 7.10am to 11.30am

Road name: Waihi Valley Road

Period of closure: 7.10am to 11.30am

Road name: Huia Road

Period of closure: 8.35am to 1.00pm

Road name: Waihoki Valley Road

Period of closure: 8.35am to 1.00pm

Road name: Castlehill Road

Period of closure: 9.30am to 1.50pm

Road name: Mangaoranga Road

Period of closure: 1.40pm to 6.00pm

Road name: Mangamahoe Central Road

Period of closure: 1.40pm to 6.00pm

Road name: Daggs Road

Period of closure: 2.00pm to 6.20pm

Conditions Applied to the Granting of these Road Closures

1. That the Area Roading Manager or his nominee in conjunction with the organiser will assess shortly prior to this event the condition of the roads involved to determine their suitability for this purpose.

2. That if the Area Roading Manager or his nominee identifies any road or roads as being in an unsuitable condition arising from this assessment then he has the discretion to request the organiser to withdraw such road from the route of this event.

3. That shortly after the event has been held the Area Roading Manager or his nominee shall carry out a drive over of the roads that were closed for this event to assess their condition.

Advisory Note

That should the Council incur any additional maintenance costs as a consequence of the event then those expenses shall be recovered from the event organiser.

Crs Keltie/Fenemor Carried

11.2

Planning Matters Decided Under Delegated Authority

11.2.1

That the report from the Planning Manager dated 19 March 2014 concerning Planning matters decided under delegated authority (as circulated) be received and the contents are noted.

Crs Isaacson/Collis Carried

11.2.2

The Planning Manager clarified the noise emissions standards applicable to the minor amendments of the consent conditions for the Fonterra Pahiatua factory.

11.3	Staff Report
11.3.1	Road Maintenance Contract
11.3.1.1	A two-stage process has commenced for the new road maintenance contract effective from 1 July 2014, and two potential tenderers have responded at this time to the first stage.
11.3.1.2	This approach will assist in assessing what is happening in the market, and it enables the opportunity to work with the New Zealand Transport Agency regarding the form of the contract.
11.3.2	Fairfax Media Young Finance Manager of the Year Award
11.3.2.1	The Council congratulates Bevan Gray on his success as the recipient of the Fairfax Media Young Finance Manager of the Year Award.
11.3.2.2	The Chief Financial Officer was also commended on mentoring this staff member and encouraging him to enter the award.
11.3.3	Camping Grounds
11.3.3.1	The good use of the camping grounds by visitors to the district was noted.
11.3.4	Central District Field Days
11.3.4.1	The Council’s attendance at the Central District Field Days was very successful despite the event’s early closure due to the cyclone forecast to hit that area on the Saturday.
11.3.5	Animal Control
11.3.5.1	At the March rural and provincial sector meeting Gareth Morgan promoted his ideas on the control of cats and making it compulsory to microchip them, thereby acknowledging the threat that roaming cats can cause to native birdlife.
11.3.6	Lions Track and Tunnel Walk
11.3.6.1	The date of this year’s Lions Track and Tunnel Walk has been determined, and the event will be held on 4 May 2014.
11.3.7	*That the report from the Chief Executive dated 19 March 2014 concerning an update on key projects and items of interest to the Council (as circulated) be received.* Crs Hull/Fenemor Carried

11.4	Adoption of the 2014/15 Draft Annual Plan for Public Consultation
11.4.1	The Chief Financial Officer tabled a revised section of the Draft Annual Plan summary focus containing minor amendments, and the intended information to promote community interest in the submissions consultation process.
11.4.2	*That the report from the Chief Financial Officer dated 19 March 2014 concerning the adoption of the 2014/15 Draft Annual Plan for public consultation (as circulated) be received, and* That subject to the correction of any typographical errors and changes requested by Audit New Zealand, the Council adopts for the purpose of public consultation the 2014/15 Draft Annual Plan, the summary of the information contained in this document, and the proposed schedule of fees and charges, and *That the summary of the Draft Annual Plan be distributed as follows:* · *Copies to be freely available at all of the Council’s Service Centres and its Libraries throughout the district* · *Through the Council’s website* *www.tararuadc.govt.nz* *And that each ratepayer be sent a mock invoice detailing the proposed rates for their property, a Draft Annual Plan pamphlet and a submission form.* Crs Hull/Roberts Carried
12.	2014 Local Government New Zealand Conference
12.1	That the Mayor – Mr R A Ellis, Deputy Mayor – Cr W H Keltie and Cr T H Collis be registered as the Council’s delegates to attend the 2014 Local Government New Zealand Conference to be held in Nelson from 20 to 22 July 2014. Crs Crispin/Fenemor Carried

13.

Local Government New Zealand Annual General Meeting

13.1

That the Council, being a member of Local Government New Zealand, appoints the Mayor – Mr R A Ellis as the presiding delegate to vote on its behalf at the Annual General Meeting of Local Government New Zealand to be held on the 20^th day of July 2014 and at any adjournment thereof, and

That the Deputy Mayor – Cr W H Keltie be appointed as the alternative delegate to vote on the Council’s behalf in the absence of the Mayor.

Crs Crispin/Fenemor Carried

14. Portfolio Reports

14.1	Forestry
14.1.1	Cr Fenemor gave a verbal update on forestry, and this included reference to the following matters: · A visit has been made to inspect the Council’s forestry activities at the Birch North forest. · A large area of the forest has been pruned and thinned. · The roading works in the forest are completed. · The future focus is to develop the ongoing direction and intentions for forestry to include these details in the forthcoming Long Term Plan. · A presentation will be arranged on forestry for the information of councillors as part of the discussions during the development of the Long Term Plan.
14.2	Economic Development/Marketing
14.2.1	The work of the Economic Development and Communications Manager was acknowledged in respect of the Council’s presence and display at the Central District Field Days.
14.3	Rural Health Alliance Aotearoa New Zealand
14.3.1	Cr Hull attended the Rural Health Alliance Aotearoa New Zealand conference day held on 12 March 2014, and she spoke on the subjects of the three waters activities and emergency management planning in rural communities.
14.4	Regional Territorial Authorities Forum
14.4.1	Cr Hull spoke on the Regional Territorial Authorities Forum focus concerning emphasis on promoting more shared services arrangements and collaboration between local authorities.
14.4.2	It was disappointing to note the lack of representation at the forum by members from the cities within this region.
14.5	Universal College of Learning
14.5.1	Cr Isaacson attended the presentations of certificates in the faculties of trades and technology, health science, humanities and business, and education delivery and innovation held in Palmerston North on 12 March 2014.
14.5.2	It was disappointing to note that some local students were not present to receive their certificates, and alternative arrangements are being considered to enable this to occur.
14.6	Conferences
14.6.1	The Mayor expressed his disappointment that many of the conferences held lack any items on their programme specific to rural New Zealand.
14.7	CentrePort Wellington
14.7.1	An invitation is extended to councillors to visit the CentrePort in Wellington, and if there is sufficient interest travel arrangements will be made.
14.8	Dannevirke Domain Grandstand
14.8.1	The Chief Executive updated the Council on the work to strengthen the Dannevirke Domain grandstand building.

15. Mayoral Matters

15.1	Commemoration of the Centenary of the First World War – WW100
15.1.1	The district’s community boards and community committees are invited to arrange possible commemorative activities in their areas for the centenary of the First World War.

16. Items not on the Agenda

16.1

Nil

There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 2.18 pm.

____________________________

Mayor

Eketahuna Community Board

Minutes of a meeting of the Eketahuna Community Board held in the Eketahuna War Memorial Hall, corner of Jones Street and State Highway 2, Eketahuna on Friday 11 April 2014 commencing at 10.04 am.

1. Present

Board Members C C Death (Chairperson), D F Eagle (Deputy Chairperson), T J Hull, S E Shannon and Cr W H Davidson (Council appointed Community Board member).

In Attendance

Cr T H Collis – South Ward District Councillor

Mr R Taylor – Governance Manager

2. Apologies

2.1

Nil

3. Personal Matters

3.1	*That the Board acknowledges the passing of Wesley (Wes) Pearce, an Eketahuna RSA member.* Davidson/Eagle Carried

4. Notification of Items Not on the Agenda

4.1

Nil

5. Confirmation of Minutes

5.1	*That the minutes of the Eketahuna Community Board meeting held on 7 March 2014 (as circulated) be confirmed as a true and accurate record of the meeting.* Eagle/Davidson Carried

6. Matters Arising from the Minutes

6.1	Rubbish Bin Outside the Eketahuna Service Centre (Item 6.1)
6.1.1	The subject of providing a rubbish bin outside the Eketahuna Service Centre was again raised at the Eketahuna Our Town Committee meeting.
6.2	Eketahuna Café Structure (Item 6.3)
6.2.1	The Eketahuna café structure was viewed by a building inspector, and his visual assessment indicated it is not considered to be a safety risk to the public. It was requested that this matter be followed up regarding some exposed exterior wiring at the front of the building.
6.3	South Road Number 2 Bridge E37 (Item 8.1.1)
6.3.1	The work has been completed to rectify the undulating surface of the South Road Number 2 bridge E37.
6.4	Eketahuna Our Town Committee (Item 13.1)
6.4.1	The position of the Eketahuna Our Town Committee Chairperson has been filled by Corinna Carew.
6.5	London Plane Trees on Alfredton Road and Anderson Street (Item 10)
6.5.1	Board members carried out a survey of residents in Alfredton Road and Anderson Street on 11 March 2014 at 6.00 pm, and they were given the following statement: There is a potential issue regarding the roots from the trees causing damage to the infrastructure of the footpaths and utilities services.
6.5.2	Residents were given the following questions to respond to: 1. If the trees are removed do you support alternative plantings? Yes or No 2. If so what type? A – Native or B - Deciduous
6.5.3	The responses received were as follows: 1. Yes - 16 residents No - 21 residents 2. A - Native - 8 residents B - Deciduous - 5 residents
6.5.4	Other responses to the survey included the following: · 2 residents did not want to see the removal of the trees. · 10 residents would prefer that if the trees are removed there should only be grass rather than replanting the area. · This used to be an avenue so it should return to such a street. · There is a safety issue related to children around Albert Street coming out from the school as the trees hinder drivers visibility, especially with cars travelling too fast in the 50 kph area. · Coming out of driveways the trees are in the line of sight. · The trimming is not done so the trees do not look as nice as the others that are done regularly by residents for reasons of driveway sight and aesthetics. · The area has not been an avenue of trees for at least 50 years.
6.5.5	The survey covered seven houses in Anderson Street and twenty-six houses in Alfredton Road. There were two houses in Anderson Street and eight houses in Alfredton Road where residents were unavailable to respond to the survey.
6.5.6	Since undertaking the survey a further two responses have been received, including the Eketahuna School that supports the status quo remaining with regard to the trees.
6.5.7	A camera inspection of the pipes in Alfredton Road indicates some root intrusion restricting flow by 10% to 25% within parts of this area.
6.5.8	*That the Board supports the status quo continuing through the retention of the London Plane trees in Alfredton Road and Anderson Street, and* That in reaching this position the Board emphasises the need to regularly undertake the appropriate maintenance to care for these trees, thereby ensuring their appearance is preserved and they remain healthy. Eagle/Hull Carried

7.	Tararua District Council Report
7.1	*That the report of the Tararua District Council meeting held on 26 March 2014 (as circulated) be received.* Davidson/Hull Carried
7.2	Commemoration of the Centenary of the First World War – WW100
7.2.1	It is intended that a display will be arranged through the Eketahuna Museum on 4 August 2014 for the commemoration to acknowledge the centenary of the First World War.
7.3	New Zealand Transport Agency Funding Assistance Rates Review
7.3.1	Cr Davidson spoke on the concerns of many rural councils regarding the potential adverse impact of the New Zealand Transport Agency proposals to review the funding assistance rates for roading.
7.4	2014/2015 Draft Annual Plan
7.4.1	The Draft Annual Plan community meeting arranged by the Board will be held in the Eketahuna Community Centre Supper Room at 7.00 pm on Tuesday 29 April 2014.
7.4.2	Cr Davidson gave a general outline of the proposals included in the Council’s 2014/2015 Draft Annual Plan; noting that it indicated an overall rates increase of 3.46%, with the changes to the funding requirements for each sector being as follows: · Rural - 4.3% · Urban - 2.35% · Industrial/Commercial - 2.97%
7.4.3	Also included for consultation is the Draft Recreation and Reserves Strategy that sets out the Council’s vision and expected outcomes for the district’s recreational activities and facilities, and the way it intends to work with community groups and organisations.
7.4.4	The Board will consider at its next meeting the preparation of a submission to the 2014/2015 Draft Annual Plan consultation process.

8.	Horizons Regional Council (Brought forward on the agenda)
8.1	The Chairperson welcomed Cr John Barrow (Tararua representative on the Horizons Regional Council) to the meeting, and invited him to address the Board.
8.2	Cr Barrow spoke on various regional council matters, including reference to the following: · The Draft Annual Plan is open to submissions, and this indicates an average rates increase across the region of 4.496%. · The impact on ratepayers in the Tararua district is an average increase of 3.61%. · The implementation of the One Plan is a work in progress, and the approach taken allows farmers to operate in an economically sustainable manner with provisions to reduce the nitrogen levels that impact on the environment. During these discussions it was emphasised to Cr Barrow that the One Plan continues to have some negative impact on the potential value of farms within the Tararua district, particularly dairy properties. · The 2014/2015 financial year will be busy with numerous core business activities and projects, including continuing the erosion control work through the Sustainable Land Use Initiative and significant flood protection capital upgrades to various river and drainage schemes. · There were no issues from a regional council perspective in relation to the Eketahuna earthquake.
8.3	The Chairperson acknowledged the support from Cr Barrow in relation to assistance with community transport and health shuttle services, and he thanked him for attending the Board’s meeting.

9. Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities

9.1	Eketahuna Railway Station
9.1.1	The Eketahuna railway station building project is progressing, with much work still to be completed prior to the opening date on 10 May 2014.
9.2	Shannon to Eketahuna Cycle Track Tararua Traverse Project Proposal
9.2.1	The Chairperson and Cr Collis (in Cr Davidson’s absence) attended a very positive meeting with representatives from the Horowhenua and Tararua District Councils, the Department of Conservation and the New Zealand Army to discuss this project.
9.2.2	As the starting point a steering committee will be established, and the following key points were identified: · Structure and governance · Assessment of the environmental effects · Areas of significance · Consultation
9.2.3	The feasibility scoping study concerning this proposal was circulated as background information in preparation for a further meeting, with the Department of Conservation planners to review this document.
9.2.4	The most effective way forward to seek government funding is through a collaborative approach, and the next meeting was scheduled for 1 May 2014.
9.3	Powerco Review of the Earthquake's Impact on the Power Supply
9.3.1	The Chairperson attended the Powerco earthquake review meeting to discuss the impact of this event on the power supply.
9.3.2	Through these discussions it was emphasised the importance of getting information out to the community regarding what is happening during such events, and communicating details of the response and the likely period before the restoration of the power supply will happen.
9.4	Civil Defence Response Group
9.4.1	The annual get-together of the Eketahuna Civil Defence Response Group is proposed to be arranged in June.

10.	Correspondence
10.1	*That the correspondence as listed be received.* (a) Kerry and Loreen Cunningham Re: Eketahuna Camping Ground February report (b) Corinna Carew 25 March 2014 Re: Request for assistance to fund the Community Centre hire charges of the Eketahuna Youth Group Hull/Shannon Carried
10.2	Eketahuna Youth Group
10.2.1	To enable the Board to consider the request for assistance to support the Eketahuna Youth Group’s activities it requires further information regarding the background to their intentions.
10.2.2	Board Member Shannon will endeavour to follow up this matter, and report these details at the next meeting.
10.2.3	The Board acknowledges the work of the Eketahuna police officer Donna Olliver within the community, and the significant contribution she makes to supporting youth and arranging activities for them.
10.2.4	It was also noted that later in the year the Board will consider extending invitations to liaise with community representatives from various organisations and rural areas.
11.	Anzac Day
11.1	The Chairperson outlined the arrangements for the Anzac Day civic ceremony held in Eketahuna.

12.	Eketahuna Town Centre Upgrade
12.1	Board members will visit Woodville on 24 April 2014 at 10.00 am to view their town centre upgrade, and speak with Peter Bonser who chaired the residents group established for that project.
12.2	A letter was tabled from Ryan and Lisa Seator expressing disappointment that the upgrade stops at the toilets, thereby excluding their businesses Gas Eketahuna and 47 Main Street.
12.3	The Board emphasised that it has no preconceived ideas at this time to developing the preliminary concept plan for the project, and it will facilitate a wide and open community consultation process regarding this matter.
12.4	The area of the town centre is proposed to cover from the iconic kiwi to the toilets, and from the boundary of the fire station property and Eketahuna Engineering to the Haswell Street corner. It includes the gardens that intercept Main Street within this boundary.
12.5	This proposal may be movable through the consultation process, and influenced by community opinions conveyed during the discussions with a range of groups and individuals.
12.6	The draft letter for sending to the groups and individuals was approved subject to including the above amendments, and welcoming the forwarding of suggestions to the Board.
12.7	This letter shall also include Cr Collis in the list of contact details, with the Deputy Chairperson signing it and coordinating the delivery arrangements.
12.8	Board members will personally deliver a copy to all of the local shops including the Service Centre.
12.9	Cr Collis tabled an email from Anthony Clouston of the Kapiti Coast offering his time one day per month free of charge (initially in Eketahuna) to encourage and facilitate anything architectural, or relating to building improvement and street beautification.
12.10	It was agreed that Cr Collis will follow up this offer relative to possible assistance with the Eketahuna town centre upgrade project.

13. Chairman’s Remarks

13.1	Welcome to New Residents Event
13.1.1	The Board shall consider at its June meeting arranging an event to meet and welcome new residents to Eketahuna.

14. Items not on the Agenda

14.1

Nil

There being no further business the Chairperson thanked those present for their attendance and contributions, and declared the meeting closed at 1.25 pm.

____________________________

Chairperson

Report

Date	:	22 April 2014
To	:	Mayor and Councillors Tararua District Council
From	:	Kathy Dever-Tod Manager Assets Group
Subject	:	Council Response to the Crown Proposal to use Council Administered Reserves in the Treaty Settlement with Rangitāne
Item No	:	10.1

1. Purpose of Report

1.1 To provide a summary of the results of consultation on the Council’s draft proposal to establish Reserves Management Committees for specified reserves and recommend a Council response to the Office of Treaty Settlements with respect to this matter.

2. Background

2.1 At its January meeting the Council adopted for consultation a statement of proposal to establish joint management committees for specified reserves.

2.2 The proposal was prepared in response to Treaty of Waitangi negotiations between the Crown and Rangitāne, whereby the two parties proposed to use four parcels of reserve land, currently administered by Council, as a part of the redress. Rangitāne sought direct involvement in the management of these reserves.

2.3 The Council statement of proposal sought feedback on establishing a Joint Reserve Management Committee for specified reserves, namely the Dannevirke Domain, the Makirikiri Recreation Reserve, the Makirikiri Scenic Reserve, and the vesting of the Hamua property from the Council to Rangitāne.

3. Consultation

3.1 Public notification of this proposal occurred twice through the Council’s Bush Telegraph pages on 3 and 10 February 2014. The Bush Telegraph also published a feature article on 24 February, encouraging the community to make submissions.

3.2 The Council received 397 submissions in total, with the hearing of 11 submissions taking place on 29 March 2014.

3.3 There was also a further late submission received after the closing date conveying support for the Rangitāne Treaty settlement claim and entering into the joint management of the specified reserves as proposed.

4. The Community’s Response to the Proposal

4.1 The following summarises the outcome of the consultation concerning this matter and the comments conveyed for the Council’s consideration:

4.1.1 159 submitters agree with the Council supporting the Rangitāne Treaty settlement claim and entering into the joint management of the specified reserves as proposed.

4.1.2 2 submitters agree with the Council supporting the Rangitāne Treaty settlement claim and entering into the joint management of the specified reserves except for the Dannevirke Domain.

4.1.3 6 submitters oppose the proposed Joint Reserve Management Committee for specified reserves unless its membership is widened to include both iwi interests, i.e. Rangitāne and Ngati Kahungunu, and the Council acknowledges the tangata whenua status of Ngati Kahungunu.

4.1.4 1 submitter opposes the proposed Joint Reserve Management Committee for specified reserves unless its membership is widened to include both iwi interests, i.e. Rangitāne and Ngati Kahungunu, and the Council acknowledges the tangata whenua status of Ngati Kahungunu, but agrees and indicates support for the Hamua property proposal as an exception to this position.

4.1.5 3 submitters oppose the proposal and request the Council to express no view on the Rangitāne Treaty settlement claim, and leave it to the Crown and Rangitāne to negotiate their Treaty settlement.

4.1.6 1 submitter opposes the proposal and requests the Council to continue the status quo through maintaining the ownership and control of the specified reserves.

4.1.7 172 submitters oppose the proposal and request the Council to express no view on the Rangitāne Treaty settlement claim, and leave it to the Crown and Rangitāne to negotiate their Treaty settlement. Further, they do not agree with the Council supporting or agreeing to the inclusion of the Dannevirke Domain in any Treaty of Waitangi settlements or the Council entering into the joint management of the Dannevirke Domain with any other party.

4.1.8 21 submitters oppose the proposal and any Treaty settlements with the Crown.

4.1.9 26 submitters oppose the proposal and do not agree with the Council supporting or agreeing to the inclusion of the Dannevirke Domain in any Treaty of Waitangi settlements or the Council entering into the joint management of the Dannevirke Domain with any other party.

4.1.10 1 submitter proposes that the Hamua property is gifted to the Hamua Community Board (note: the correct title is the Hamua Hall and Domain Board), thereby providing full ownership of the hall and land with the support of the Nireaha whanau.

4.1.11 3 submitters oppose the proposal for the Hamua property, and emphasise that the maintenance of the hall is reliant on income derived from this community reserve area to fund such costs. Should any agreement proceed to vest this property from the Council to Rangitāne, then it must ensure there is ongoing certainty provided conditional upon securing an annual funding budget adequate to cover the associated expenditure required for that purpose.

4.1.12 1 submitter conveys concern regarding the proposal for the Hamua property, and emphasises the need for any agreement to ensure the protection, preservation and maintenance of the memorial arch and the two Oak trees situated at the recreation reserve, and the hall building forming part of this area.

4.1.13 1 submitter requests acknowledgement of the lessees status and commitment to improving the Makirikiri Recreation Reserve, and in particular the provision of a water supply through the current easement and reticulation agreement.

4.2 The above submissions on the Council statement of proposal clearly show that there is a range of opinions within the Tararua Community with respect to the use of Council administered reserves for cultural redress. More importantly, the submissions and subsequent hearings demonstrate that for each of the reserves listed in the proposal there is more than one external group, with an interest in the reserve.

5. Treaty Settlement - Agreement in Principle with Crown and affected Iwi

5.1 On 27 March representatives of the Office of Treaty Settlements met with the Mayor and Council officers, for a general discussion on the matters raised during submissions and the subsequent hearing.

5.2 Following that meeting, the Mayor received notification from the Office of Treaty Settlements that an Agreement in Principle (AIP) had been signed between Rangitāne o Wairarapa and Rangitāne o Tamaki Nui-ā- Rua (Rangitāne), and the Crown on 28 March. The letter is attached to this report.

5.3 In contrast to the earlier negotiations between the Crown and Rangitāne, the AIP now omitted the Dannevirke Domain and the Makirikiri Recreation Reserve as being part of the cultural redress. The letter also does not refer to joint reserve management committees.

5.4 The AIP proposes that the Hamua Recreation Reserve be vested in Rangitāne in fee simple - that is to say it would no longer be a reserve under the provisions of the Reserves Act and therefore the ongoing management of the land, including public access, would be at the sole discretion of Rangitāne, as the new land owner.

5.5 The proposal for Makirikiri Scenic Reserve is quite different. The AIP provides that the reserve be vested in Rangitāne, but that its status as a scenic reserve and the right of way access across the Makirikiri Recreation Reserve would remain, thereby protecting public access to this land.

5.6 The Office of Treaty settlements only seeks the formal views of the Council for the formal redress, (support or not), contained within the AIP, namely the vesting of the Hamua Recreation Reserve and the Makirikiri Scenic Reserve with Rangitāne.

5.7 The letter from the Office of Treaty Settlements also outlines its approach to overlapping claims processes and engagement with community user groups. It is made clear that if overlapping claim issues remain unresolved between iwi or the Council indicates it does not support the proposed cultural redress for Makirikiri Scenic Reserve or Hamua Recreation Reserve, the Crown may have to make a decision on outstanding matters and the Crown offer to Rangitāne, based on the information received from affected parties.

6. Joint Reserve Management Committees

6.1 The Crown is no longer seeking Council’s views on proposed joint reserve management committees for the Dannevirke Domain and Makirikiri Recreation Reserve, as these reserves do not form a part of the AIP signed with Rangitāne.

6.2 At this time, the Council could choose to only make its views on the AIP known to the Crown. However, the Council should note that the Crown is still working through a separate claim within the district, and that there may be overlaps between the two claims. The crown negotiation process is far from over and that in reaching a settlement, with either party, a proposal to form a joint reserve management committee for the Dannevirke Domain, the Makirikiri Recreation Reserve, or another reserve in the district, may arise in future negotiations. For this reason, the Council should consider its general view on the formation of joint reserve committees, in light of community submissions.

6.3 Council has three options with respect to forming joint reserve management committees:

Option 1: Indicate its support for the formation of joint management committees with Rangitāne as per the statement of proposal

Option 2: Indicate that it does not support the formation of joint management committees solely with Rangitāne for the four reserves contained within the statement of proposal

Option 3: Notify the Crown that the Council does not support the formation of joint reserve management committees as part of the Treaty settlement, for any reserve administered by the Council within the District.

6.4 Whilst the Council wishes to honour its strategic partnership with Rangitāne, and wishes Rangitāne to share in the decision-making of the district, submitters highlighted their strong wish to have either just the Council involved, or Council with multiple parties, to reflect the views of those with a specific interest or heritage linkage in a reserve. Options 1 and 2 are not recommended therefore, after considering submissions.

6.5 It is recommended that Council adopt option 3. This sends a clear signal to the Crown and the community that the Council after considering all submissions, that it is currently feasible to support Joint Reserve Management Committees. Adopting this option does not preclude the Council from engaging with one or more parties with respect to the management of a given reserve, in either an informal or a formal manner, as has occurred in the past with the creation of the Dannevirke Domain Reserve Management Plan.

6.6 The Council is currently consulting on its draft Recreation and Reserves Strategy. Once this strategy has been adopted, the Council will formally notify its intention to prepare a generic reserve management plan for all reserves in the district, not currently, or intended to be, covered by separate reserve management plans.

6.7 The Reserve Management planning process is very robust and provides early input for the wider community in determining the objectives and management goals for reserves. Officers consider the reserve management planning process, in conjunction with the formation of community partnerships for particular reserve projects, to be a much better framework for managing reserves, than forming joint reserve management committees.

7. Hamua Recreation Reserve

7.1 The Hamua Recreation Reserve was vested by the Crown in the Council, with the Crown reserving the right to cancel the vesting of the reserve in whole or in part, if and when the reserve is required for Treaty settlement purposes. Therefore, the proposal to utilise the land for Treaty settlement was anticipated by the Crown; in recognition of the cultural significance of the land.

7.2 In its submission to the Council, Ngati Kahungunu indicated its support for the Hamua Recreation Reserve vesting in Rangitāne as part of its Treaty settlement with the Crown. The significance of this is that it is unlikely that Ngati Kahungunu will seek the land as part of its cultural redress and the land will vest with Rangitāne as part of Treaty settlement.

7.3 In its letter to the Council, the Office of Treaty Settlements recognises the local community interest in this land; in both the two oak trees and memorial archway located on the land, and the revenue generated by the lease of the land that is used by the Hamua Hall and Domain Board to fund the Hamua Hall. The Office undertakes to engage with the community on these matters as part of the settlement process.

7.4 Regardless of this, the fact remains that the provisions of the AIP change the status of the Hamua Reserve. The AIP does not make provision for public access to the land, the protection of its historic features, or the use of the land to raise revenue for the funding of the Hamua Hall, other than through any existing third party interests in the form of a grazing agreement.

7.5 The Crown has asked the Council to indicate its support for either the proposed redress in the Rangitāne AIP or generic support for the use of the Hamua Recreation Reserve for Treaty settlement use.

7.6 The proposed redress in the AIP makes no provision for the local community’s interest in the reserve. However, the Crown is seeking details of those interested, to enable further discussion direct with those parties. A viable option to the question then is to suggest the Crown engages with those submitters, whose concerns are already in the public domain. This recognises the Council has no power to require the proposed vesting to be subject to the specific concerns of the local community being provided for in the final deed of settlement. Ultimately it is the Crown that makes a decision on outstanding matters and the Crown offer to Rangitāne. In short, the Council has no power to insist that all the interests of other parts are addressed as a condition of providing its support.

7.7 The Council has always known that the Hamua Recreation Reserve was likely to be used as part of a Treaty settlement process, as the Crown made this provision at the time the reserve was vested in the Council. The historical significance of this land to local iwi is also undisputed. There is no reason therefore for the Council not to indicate its generic support for the use of Hamua Recreation Reserve for Treaty settlement.

8. Makirikiri Scenic Reserve

8.1 The Council administers the Makirikiri Scenic Reserve, but the Crown owns the reserve. Currently the public can access the reserve across the adjacent Recreation Reserve. The reserve is largely undeveloped and as a conservation reserve, Council management focuses mainly on weed eradication and the regeneration of natives.

8.2 The proposal to vest the reserve in Rangitāne would be subject to the protection of public access with reserve status and requirements to protect the reserve’s conservation values. The vesting of the land in Rangitāne should have no adverse effect on the adjacent Makirikiri Recreation Reserve under these provisions.

8.3 Submissions made to the Council indicate strong interest in this reserve by parties outside the AIP. In its letter to the Council, the Office of Treaty Settlements notes that other local groups have raised their concerns about the vesting, and undertakes to meet with them to discus any matters.

8.4 The Crown has asked the Council to indicate its support for either the proposed redress in the Rangitāne AIP or generic support for the use of the Makirikiri Scenic Reserve for Treaty settlement use.

8.5 The proposed redress in the AIP makes provision for ongoing public access to the reserve, and protects the conservation values of the reserve, but it does not address the specific interests other local groups stated they have in the land. For this reason, the Council should request the Crown to further engage with these parties, as opposed to supporting the proposal in its current form.

8.6 The Treaty settlement process will see the Makirikiri Scenic Reserve remain as a publicly accessible scenic reserve and the new owner would be required to develop and implement a reserve management plan for the reserve to protect its conservation values. There is no compelling reason for the Council not to indicate its support for the generic use of Makirikiri Scenic Reserve for Treaty settlement.

9. Recommendation

9.1 That the report from the Manager Assets Group dated 22 April 2014 concerning the Council response to the Crown proposal to use Council administered reserves in the Treaty settlement with Rangitāne (as circulated) be received, and

9.2 That the Council notifies the Crown that it does not support any Treaty settlement agreement that includes the Council forming joint reserve management committees whilst the treaty settlement negotiations in the district are ongoing as outlined in the report above, and

9.3 That the Council notifies the Crown that shortly the Council will be advertising its intention to develop a reserve management plan for all reserves it administers, and that the reserve management planning process that follows provides an opportunity for all groups with an interest in particular reserves, including Rangitāne, with the opportunity to be involved in decision-making regarding the ongoing management of these reserves, and

9.4 That the Council formally notifies the Crown of its generic support for the use of the Hamua Recreation Reserve and the Makirikiri Scenic Reserve for Treaty settlements due to the cultural significance of these two parcels of land, and

9.5 That the Council formally notifies the Office of Treaty Settlements that it notes the proposed vesting of the Hamua Recreation and Makirikiri Scenic Reserves with Rangitāne, as outlined in the Agreement in Principle dated 28 March 2014, but requests the Crown to engage with the submitters who made specific mention of interests in these sites, and

9.6 That the Council acknowledges the Crown’s willingness to engage with all parties with an interest in the Hamua Recreation and Makirikiri Scenic Reserves regarding the proposed cultural redress.

Attachments

1 ⇩. Office Treaty Ssettlement Letter to Rangitane

Report

Date	:	23 April 2014
To	:	Mayor and Councillors Tararua District Council
From	:	Malcolm Thomas Strategy and Policy Adviser
Subject	:	Review of the Speed Limits Bylaw 2004
Item No	:	10.3

1. Reason for Report

1.1 The existing Bylaw was drafted in 2004 and adopted in April 2005, and has since been amended in 2007 and 2008 introducing changes in speed limits in part of the local roading network in the District.

1.2 The review is a legislative requirement of the Local Government Act 2002 (LGA). The bylaws made under the LGA have to be reviewed within five years of adoption. Once reviewed, the bylaw will stay in force for another 10 years, unless reviewed earlier. All of the other Bylaws made by the Council have been reviewed, the majority in 2008.

1.3 The Council has received a few requests from the public since 2008 to alter speed limits. Where appropriate these additional speed limits were included in the proposed bylaw.

2. Introduction

2.1 The Council has the discretion to initiate the preparation of bylaws to set in place local rules that vary from national standards.

2.2 This bylaw sets out the speed limits for various local public roads (not State Highways) within the Tararua District. Only the NZ Police can enforce speed limits but to be enforceable they must be legal and hence the purpose of this bylaw. The ability to set bylaws and the processes required by the Council to follow are set by the LGA 2002. This includes the requirement to consult through a statement of proposal that sets out the reasons for the bylaw and the specific rules being proposed.

2.3 The setting of speed limits is governed by the Land Transport Rule – Setting of Speed Limits 2003 and as amended in 2005 and 2007. The purpose^{^[1]} of the Rule is:

to ensure that the risk to public safety is minimised and that the freedom of road users to travel on New Zealand roads at speeds that are reasonable and appropriate is protected through checks and balances on the actions of road controlling authorities.

2.4 The objective of the rule is to contribute to a safe and efficient road network by:

· establishing speed limits of 50 km/h in urban traffic areas and 100 km/h on rural roads and motorways;

· authorising road controlling authorities to designate urban traffic areas, to set speed limits other than 50 km/h on urban roads and less than 100 km/h on rural roads, and to set temporary speed limits associated with work on or near the road and for special events; and

· promoting national uniformity in speed limits by requiring road controlling authorities to apply a consistent method to translate national speed limits policy into a safe and appropriate speed limit for any given road.

2.5 Speed limits under the bylaw need to comply with the criteria and rules as set out in the Land Transport Rule – Setting of Speed Limits 2003. While this rule provides clear ‘scores’ that must be achieved (through a warrant check) before NZTA will support changes to the default speed limits, there is some variation in how the scores are applied. Often local knowledge will provide a different viewpoint than that provided by simple traffic and accident counts.

2.6 The Council can proceed with changes to the bylaw against NZTA advice, but should be aware that NZTA can decide to decline to gazette the changes and force the Council to review the bylaw again. In practice, the Council should only consider doing this if the warrant check delivers a marginal result where further details may persuade NZTA staff of the merits of a proposal. Where the warrant check clearly does not support a change, Council staff will find it difficult to support the change.

2.7 The Council has previously identified a number of roads that require a lower speed limit than the national default standards in order to minimise public safety. These areas are generally on the edge of urban areas or next to rural schools. With the increase in lifestyle properties and traffic volumes additional road speed limit restrictions are proposed to minimise risks to children, recreational walkers, cyclists and horse-riders.

3. Issues

3.1 Existing speed restrictions

3.1.1 All existing restrictions were reviewed as part of the 2010 report and also in 2006/07 by NZTA for compliance with the Land Transport Rule – Setting of Speed Limits 2003. The gazetted start and stop points for the restrictions have recently been re-checked by Tararua Engineering Services staff and are correct.

3.1.2 The existing Limited Speed Zone at Alfredton is no longer supported under the Land Transport Rule – Setting of Speed Limits 2003. The simple solution to this issue is to remove the schedule 12 (Limited Speed Zones) in the Speed Limits Bylaw 2004. The Council proposed to include this portion of road as a 70kph speed restriction, however this has not been supported by NZTA or the Eketahuna Community Board.

3.1.3 In 2007 the 50km speed restrictions in Eketahuna were extended to include Turnor Street and Stanly Street for 400m south from Bridge Street. This is not on the current maps. There were no submissions on this issue except to correct the spelling.

3.1.4 No requests have been received by Council to remove any of the existing speed restrictions.

3.1.5 The restrictions, existing and final proposed are listed in Appendix 2 (schedules) and Appendix 3 (maps).

3.2 Additional speed restrictions in the proposed Speed Limits Bylaw

3.2.1 The community, staff and Councillors identified ten additional speed restrictions for inclusion in the draft bylaw that the Council approved for consultation at the December 2013 meeting. They were:

1. Smith Road, Dannevirke, from the bridge to 146 metres past the Adelaide Road intersection – 100kph to 70kph (for pedestrian safety),

2. Riverdale Road, Dannevirke, from the bridge to the Tipapakuku Road intersection – 100kph to 70kph (narrowness of road)

3. Maharahara Road in the vicinity of Ruahine School – 100kph to 70kph (child safety)

4. Township Road in the vicinity of Kumeroa/Hopelands School – 100kph to 70kph (child safety)

5. Miller Street/Weber Road, Dannevirke, from the existing 50kph point to 300 metres past Cowper Road – from 100kph to 70kph (buffer zone from rural to urban)

6. Tipapakuku Road, Dannevirke, from Riverdale Road to the Weber Road intersection - from 100kph to 70kph (buffer zone rural to urban)

7. Cowper Road Dannevirke, from Miller to Tipapakuku – from 100kph to 80kph(buffer zone rural to urban)

8. Akitio from 200m north of old school to the end of the Esplanade – from 50kph to 30kph during holiday dates of Christmas to mid-January (24^th December to 15^th January).

9. Alfredton - the existing Limited Speed Zone to be 70km/h.

10. Eketahuna - Turner Street and Stanley Street for 400m south from Bridge Street 50km.

3.3 Submissions on Proposed Speed Limits Bylaw

3.3.1 13 submissions were received on the proposed Speed Limits Bylaw. One submitter (C.M and M.E Horrocks, Masterton) requested a hearing and this was held as part of the March Council meeting. Submissions are summarised in the following table:

Submitter	Road related to	Proposal		Submission		Officer Response
Dannevirke Community Board	Those within Dannevirke CB area	various		Resolution of the DCB 3 February 2014 – Notes and supports the proposed additional reductions in speed limits on the various roads within its area.		Noted
Staff	Eketahuna	50kph		Correct the spelling of Turner Street and Stanley Street to Turnor Street and Stanly Street		Noted Fixes omission on maps from existing bylaw and mistake in draft
Eketahuna Community Board	Eketahuna CB area	100 to 70kph (previously a LSZ)		The Board notes that there may be a potential area of concern regarding the appropriateness of a 70 km/h speed restriction near the Alfredton School. Should the community request the Council through the consultation process to reduce the speed of vehicles within that area, then the Board would support the acceptance and implementation of such a proposal.		Further investigation confirms that there is no major issues at this location.
Ruahine School	Maharahara Road in the vicinity of Ruahine School	100 to 70kph		Appreciated notification of the reduced speed restriction on Maharahara Road in their vicinity and they fully support the proposal.		Noted
Mrs A.M. Liddington - Woodville	Township Road Kumeroa	100 to 70kph		Child safety is supported. Children and buses do not use Township Road that much. Restriction should also be on School Road.		Noted Council did propose making School Road 70kph. NZTA does not support this proposal and limited traffic and residential development mean this does not meet NZTA rules.
C.M and M.E Horrocks, Masterton	Akitio Esplanade	50 to 30kph Holiday		Support this proposal. A separate sign should include the word Temporary below the 30kph on all affected signs in Akitio Beach. The signs should also appear on the Coast Road as you descend to the Fire Station.		Noted Request will be considered as part of each TMP event.
Vaughan and Diane Barrow	Maharahara Road in the vicinity of Ruahine School	100 to 70kph		Opposed to this proposal in general. Common sense driving should prevail at the busy times of 9am and 3pm. For the majority of the day there is no reason for 70kph. No evidence of accidents and other warning signs should be tried first. If changes have to be made then 80kph more appropriate as per Aokautere School and signs should be closer to the school.		Not accepted School and NZTA support the blanket reduction to 70kph. This is based on more than just the school traffic. NZTA design standards set distances for the length of reduced speed areas (signage, sight lines etc.).
Te Rehunga Farms Ltd. Paul and Lisa Charmley	Maharahara Road in the vicinity of Ruahine School	100 to 70kph		In favour of proposal. Asks that the 70kph zone be extended further up Te Rehunga South Road (about 500m see map) as this is frequently used to access Ruahine School.		Not accepted -Traffic and development would not support this extension. The Council does not want to delay this bylaw by investigating another option. Noted for investigation for the next review of the bylaw.
Bruce Charmley, Maharahara Road	Maharahara Road in the vicinity of Ruahine School	100 to 70kph		Not opposed to the proposal except that the southern end is much too long. 100 m away a one-lane bridge slows traffic coming into the school zone. A restricted time zone 7.30 to 9.30am and 2.30 to 4.30pm would be much more effective. Solar panel flashing orange lights at these times most effective around NZ. Blanket 70kph will be largely ignored. There has never been an accident in my lifetime. Restrictions within above times supported.		Not accepted School and NZTA support the blanket reduction to 70kph. This is based on more than just the school traffic. NZTA design standards set distances for length of reduced speed areas (signage, sight lines etc.).
Ruahine School BOT – Sandra King, Secretary	Maharahara Road in the vicinity of Ruahine School	100 to 70kph		BOT resolved to fully support the proposal (Feb meeting). Car parking and pedestrian movements directly conflict with the 100kph road. Proposal will reduce potential for accidents. Will also improve safety for children at break times.		Noted
NZTA	General comment – does NOT support the majority of proposed additional restrictions.
	Smith Road, Dannevirke - bridge to 146 metres past the Adelaide Road intersection		100 to 70kph		NZTA does not support the proposed changes in speed limits. The proposed speed limits do not reflect the road environment in respect of limited adjacent residential development. The proposed speed limits do not meet the Land Transport Rule: Setting of Speed Limits 2003.	Not accepted. The Council’s officers are aware that a footpath is planned in the medium term to be constructed on this section of road to link up with Adelaide Road. A lower speed limit on this small stretch of road will encourage community groups to progress this project.
	Riverdale Road, Dannevirke, bridge to Tipapakuku Road intersection		100 to 70kph		NZTA does not support the proposed changes in speed limits. The proposed speed limits do not reflect the road environment in respect of limited adjacent residential development. The proposed speed limits do not meet the Land Transport Rule: Setting of Speed Limits 2003.	Not accepted Staff still support the proposed limits as the road is narrow and dangerous at speeds over 70kph.
	Maharahara Road in the vicinity of Ruahine School		100 to 70kph		NZTA does support the proposed changes in speed limits. The proposed speed limits reflect the road environment and are justified for the adjacent residential development.	Accepted
	Township Road in the vicinity of Kumeroa / Hopelands School		100 to 70kph		NZTA does not support the proposed changes in speed limits. The proposed speed limits do not meet the Land Transport Rule: Setting of Speed Limits 2003	Accepted - Limited traffic and residential development mean this does not meet NZTA rules.
	Miller Street, Dannevirke from the existing 50kph point to 300 metres past Cowper Road		100 to 70kph		NZTA does support the proposed changes in speed limits. The proposed speed limits reflect the road environment and are justified for the adjacent residential development.	Accepted
	Tipapakuku Road, Dannevirke, from Riverdale Road to the Weber Road intersection		100kph to 70kph		NZTA does not support the proposed changes in speed limits as they do not meet the Land Transport Rule: Setting of Speed Limits 2003	Accepted This proposal has proven to be difficult to justify to NZTA.
	Cowper Road Dannevirke from Miller to Tipapakuku		100 to 70kph		NZTA does not support the proposed changes in speed limits. The proposed speed limits do not meet the Land Transport Rule: Setting of Speed Limits 2003	Accepted Safety can be enhanced by better signage.
	Akitio from 200m north of old school to end of The Esplanade		50 to 30kph Christmas only		NZTA recommends using a Traffic Management Plan under the NZ code of practice for temporary traffic management (C00PTTOM) instead of installing permanent temporary speed limits over such a short period of time. The TMP would give more flexibility around the holiday period should public trends deviate from historical dates and times.	Accept recommendation This is the process that has been used for the last few years. While less certainty for locals, it does increase flexibility.
	Alfredton - the existing Limited Speed Zone to be 70km/h		100 to 70kph		NZTA does not support the proposed changes in speed limits. The proposed speed limits do not meet the Land Transport Rule: Setting of Speed Limits 2003	Further investigation confirms that there are no major issues at this location.
NZ Police - Tararua - David Davis	All				None	-
AA Manawatu (late) - Maureen Reynolds	Those within Dannevirke area				Proposed speed limits supported	Noted

3.3.2 The Council approved a draft Speed Limits Bylaw that included a number of proposals to reduce speed limits around rural schools and on the outskirts of Dannevirke. The largest numbers of submissions were received on the Maharahara Road proposal (5). One was opposed, one partly opposed and three (including the school and the School BOT) were in support. Having restrictions apply around certain hours, the lack of accidents and the need for common sense driving were covered. The school itself was firmly in favour of the proposal. A few other submissions were made asking for variations on the proposals (Kumeroa, Akitio). The other submissions were from Community Boards, NZTA and the AA Manawatu. Overall, there have been a very small number of submissions opposing the proposals.

3.3.3 Many of these proposals have not been supported by NZTA as the traffic and housing density do not meet the rules contained in the Land Transport Rule: Setting of Speed Limits 2003. Those that were accepted are Maharahara Road in the vicinity of Ruahine School, and Miller Street / Weber Road, Dannevirke from the existing 50kph point to 300 metres past Cowper Road. Akitio restrictions at Christmas is supported but through a different method.

3.3.4 Limited traffic counts and a lack of current problems lead to staff recommending that the proposals for Kumeroa, Alfredton, Tipapakuku and Cowper Road be dropped for this review of the bylaw. With more development, these can be looked at again at the next review. Staff is recommending to the Council that speed restrictions for Riverdale Road and Smith Road (Dannevirke) should still be adopted. These two in particular have safety concerns that make it worth pursuing. The Dannevirke Community Board and AA Manawatu have supported these, and no local residents have objected through the submissions process.

3.3.5 NZTA has the authority to decline to implement the Council decisions where the warrant checks do not meet the Land Transport Rule: Setting of Speed Limits 2003. The final step in the process is for NZTA to publish in the NZ Gazette the new speed limits. The Council needs sound reasons to convince NZTA that there are special cases involved.

3.4 Review Process under the Local Government Act 2002 (LGA)

3.4.1 The bylaw defines the roads and areas in which specific speed limits will apply. The Council is limited to what speed limits can be set. These speed limits are limited to 20 to 80kph in 10kph intervals and must meet certain criteria for each speed step. Descriptions of these speed limits can be found in the Land Transport Rule: Setting of Speed Limits 2003 (and as amended in 2005 and 2007). This Rule establishes procedures whereby road-controlling authorities may set enforceable speed limits on roads within their jurisdiction.

4. Consultation

4.1 The Council used the Special Consultative Procedure as outlined in the LGA. In addition affected property owners were advised of the proposed changes in writing. The table below summarises the consultation timeline. This included considerable additional time for consultation as the period included Christmas holidays.

Timetable for Consultation 11 December 2013	Council approved the draft bylaw, Statement of Proposal for public consultation under the Special Consultative Procedure
16 December 2013	Proposal publicly notified for consultation
28 February 2014	Submissions close
26 March 2014	Hearing date for submissions
30 April 2014	Full Council considers the outcome of the consultation process and adopts the bylaw
Early May 2014	Public notification of the bylaw adoption including a schedule of the new speed limits and when they come into effect
Mid May 2014	Bylaw to come into force on a forward date allowing for order and installation of new signs and for Police and the New Zealand Transport Agency to be informed of changes

5. Recommendation

5.1 That the report from the Strategy and Policy Adviser dated 23 April 2014 concerning the Review of the Speed Limits Bylaw 2004 (as circulated) be received, and

5.2 That the Council adopts the Speed Limits Bylaw 2013 as detailed within the attachment of the Strategy and Policy Adviser’s report, and

That the Council approves the retention of the speed restrictions that were in the old Speed Limits Bylaw 2004, and

That the Council agrees to include the following additional speed restrictions in the Speed Limits Bylaw 2013:

1. Smith Road, Dannevirke, from the bridge to 146 metres past the Adelaide Road intersection – 100kph to 70kph (for pedestrian safety)

2. Riverdale Road, Dannevirke, from the bridge to the Tipapakuku Road intersection – 100kph to 70kph (narrowness of road)

3. Maharahara Road in the vicinity of Ruahine School – 100kph to 70kph (child safety)

4. Miller Street/Weber Road, Dannevirke, from the existing 50kph point to 300m past Cowper Road – from 100kph to 70kph (buffer zone from rural to urban)

5. Eketahuna - Turnor Street and Stanly Street for 400m south from Bridge Street be 50kph.

Attachments

1 ⇩. Appendix 1 - Speed Limits Bylaw 2013

2 ⇩. Appendix 2 - Speed Limits Schedules

3 ⇩. Appendix 3 - Maps for Speed Limits

4 ⇩. Appendix 4 - Tararua District Council Bylaw for Speed Limits

Report

Date	:	23 April 2014
To	:	Mayor and Councillors Tararua District Council
From	:	Bob Dunn Regulatory Services Manager
Subject	:	Liquor Licensing Matters Dealt with Under Delegated Authority
Item No	:	10.5

1. Reason for the Report

1.1 To advise the Council of decisions made under delegated authority regarding liquor-licensing applications.

2. Renewal of Manager Certificates

2.1 Under Section 123 of the Sale of Liquor Act 1989, the following have made application for the renewal of their Manager Certificate.

2.2 Reports have been obtained from the Police and the Liquor Licensing Inspector, neither of whom have raised any matters in opposition to the application. In such a situation, Section 125 requires the Agency to renew the certificates on the conditions presently attached to them for a further period of three years.

2.3 The following renewal applications have been made, no objections have been received nor have any matters in opposition to the renewals been raised in the reports filed.

General Managers Certificate - Renewal of Manager Certificate
License/Cert No	Premises	Applicant	Issue Date	Expiry Date
401.2009.00003524.001	The Woodville Hotel	Mr B T MacFarlane	12 Jan 2010	21 Dec 2015
401.2011.00005046.001	Pahiatua New World	Mrs E W Sargent	25 Jan 2012	25 Jan 2016
401.2010.00003026.001	New World Pahiatua	Mrs B A Wilman	19 Jan 2010	31 Jan 2016
401.2012.00005055.001	Commercial Hotel, Eketahuna	A Roberts	08 Feb 2012	08 Feb 2016
401.2011.00005052.001	Post Office Hotel	Ms G M Braddick	10 Feb 2012	10 Feb 2016
401.2010.00004083.001	New World Pahiatua	L Little	03 Feb 2010	16 Feb 2016
401.2010.00004269.001	New World Pahiatua	Mr S Hamilton	16 Mar 2010	19 Feb 2016
401.2010.00004073.001	Tararua Club	Mrs L S Lett	03 Feb 2010	26 Feb 2016
401.2010.00004079.001	Pongaroa Hotel	P Raleigh	09 Apr 2010	06 Mar 2016
401.2010.00004096.001	Dannevirke New World	Mrs L A Spence	04 Mar 2010	20 Mar 2016
401.2010.00004102.001	Dannevirke Bowling Club	Mr J W Harding	04 Mar 2010	20 Mar 2016
401.2010.00004094.001	Dannevirke Services and Citizens Club	Mrs S P Morgans	09 Apr 2010	20 Mar 2016
401.2010.00004110.001	New World Pahiatua	Mr J E Griggs	18 Mar 2010	30 Mar 2016
401.2010.00003434.001	Merrylees Hotel	M R Camden	09 Apr 2010	31 Mar 2016
401.2010.00004307.001	Wimbledon Tavern	Mrs L M De Visser	18 Mar 2010	02 Apr 2016
401.2010.00004100.001	Pongaroa Hotel	Mr S G Raleigh	07 Apr 2010	08 Apr 2016
401.2012.00005057.001	Dannevirke Four Square	Ms K M England	27 Apr 2012	27 Apr 2016
401.2010.00004109.001	Black Stump	Ms L J Box	11 May 2010	08 May 2016
401.2010.00002763.001	Post Office Hotel	Mr K P Bourke	27 Apr 2010	17 May 2016
401.2010.00003158.001	Eketahuna Rugby Football Club Inc.	Ms N R Howell	24 Jun 2010	22 May 2016

3. Renewal of On, Off and Club Licences

3.1 Sections 18, 41 and 64 of the Sale of Liquor Act 1989 provide that the holder of an On, Off or Club Licence may apply to the District Licensing Agency for the renewal of the licence. The Act requires the applicant to publicly notify the application twice.

3.2 Reports on the application are obtained from the following:

· Police and Licensing Inspector (all applications)

· MidCentral Health (On and Club Licenses)

If no objections are filed and no report filed raises any matters in opposition to the application, the District Licensing Agency is required to renew the licence for a further period of 3 years on the conditions presently attached to it.

3.3 The following renewal applications have been made, no objections have been received nor have any matters in opposition to the renewals been raised in the reports filed.

On Licence - Renewal On Licence
License/Cert No	Premises		Applicant		Issue Date		Expiry Date
400.2012.00005173.001	Post Office Hotel			Bourke K P and A J		09 Feb 2012	17 Nov 2015
400.2009.00003522.001	The Woodville Hotel			Talisman Developments Ltd		22 Dec 2005	22 Dec 2015
Off Licence - Renewal of Off Licence
License/Cert No	Premises		Applicant			Issue Date	Expiry Date
400.2009.00002226.001	Post Office Hotel		Bourke K P and A J			19 Apr 2010	17 Nov 2015
400.2009.00003523.001	The Woodville Hotel		Talisman Developments Ltd			22 Dec 2005	22 Dec 2015
Club Licence - Renewal of Club Licence
400.2009.00002257.001	Dannevirke Sports Club	Dannevirke Sports Club				05 Nov 2002	05 Nov 2015

4. New General and Club Manger Certificates

4.1 Under Section 118 of the Sale of Liquor Act 1989, the following have made application for a Manager Certificate.

4.2 Reports have been obtained from the Police and the Liquor Licensing Inspector, neither of whom have raised any matters in opposition to the application. In such a situation, Section 122 requires the Agency to issue the certificates for a period of one year.

General Managers Certificate - New Manager Certificate
License/Cert No	Premises	Applicant	Issue Date	Expiry Date
401.2012.00005079.001	Dadasai Curry Place	Mr M Singh	08 Feb 2013	08 Feb 2014
401.2012.00005080.001	New Central Motor Inn	Ms D M Howse	04 Mar 2013	04 Mar 2014
401.2012.00005078.001	New Central Motor Inn & Hotel	Miss N R C Burt	04 Mar 2013	04 Mar 2014
401.2013.00005081.001	Bridge Cafe	Ms C E Trueman	19 Mar 2013	19 Mar 2014
401.2013.00005082.001	Dannevirke Sports Club Inc.	Ms L T Stephens	19 Mar 2013	19 Mar 2014
401.2013.00005084.001	Ruahine Wines	Ms Z D Wratt	25 Mar 2013	25 Mar 2014
401.2012.00005059.001	The Pongaroa Hotel	Mrs G C Greene	19 Apr 2012	19 Apr 2016
401.2012.00005061.001	Pahiatua New World	Ms A J Edwards	27 Apr 2012	27 Apr 2016

5. New On, Off and Club Licences

5.1 Sections 9, 31 and 55 of the Sale of Liquor Act 1989 provides that a person, company, chartered club, or such like as provided for under the Act may apply to the District Licensing Agency for the issue of an On, Off or Club licence.

5.2 The Act requires the applicant to publicly notify the application twice.

5.3 Reports on the application are obtained from the following:

· Police and Licensing Inspector (all applications)

· New Zealand Fire Service (all applications that trigger the required level for reporting)

· MidCentral Health (On and Club Licences)

5.4 If no objections are filed, and no report filed raises any matter in opposition to the application, the District Licensing Agency issues the licence for a period of one year with conditions attached to it.

5.5 The following renewal application has been made, no objections have been received nor have any matters in opposition to the application been raised in the report filed.

On Licence - New On Licence
License/Cert No	Premises	Applicant	Issue Date	Expiry Date
400.2013.00005261.001	Dadasai Curry Place	Mr D K Gawandi	18 Mar 2013	18 Mar 2014

6. Special Licences

6.1 Under Sections 73 and 74 of the Sale of Liquor Act 1989, the following have made applications for Special Licences for the occasions detailed.

6.2 Reports have been obtained from the Police and the Liquor Licensing Inspector, neither of whom have raised any matters in opposition to the application.

6.3 In considering each application, the agency must have regard to the following matters:

· The nature of the particular occasion

· The suitability of the applicant

· The days on which and the hours during which the applicant proposes to sell liquor

· The steps proposed to be taken to ensure that prohibited persons are not served

· The applicant’s proposals relating to the sale and supply of non-alcoholic refreshments and food

· The reports from the Police and the Liquor Licensing Inspector

6.4 The following applications are not contrary to the objects of the Act and take into account the above criteria.

Special Licence
License/Cert No	Premises	Applicant	Issue Date	Expiry Date
400.2013.00005244.001	Owahanga Station	Mr R Searle	10 Jan 2013	19 Jan 2013
400.2013.00005246.001	Pongaroa Domain	Mr G P Ellmers	10 Jan 2013	26 Jan 2013
400.2013.00005257.001	Rileys Property, Old Gorge Road Woodville	Manawatu Orion Motorcycle Club	25 Jan 2013	27 Jan 2013
400.2013.00005250.001	A&P Showgrounds Sheep yards	Aotea Sports Club Inc.	29 Jan 2013	01 Feb 2013
400.2013.00005256.001	Pongaroa Domain	Mrs R J Buick	23 Jan 2013	02 Feb 2013
400.2013.00005249.001	Tautane Station	Wainui Dog Trail Club	08 Feb 2013	09 Feb 2013
400.2012.00005236.001	Mangatainoka Domain	Eketahuna Rugby Club	29 Jan 2013	16 Feb 2013
400.2013.00005254.001	Dannevirke District Dog Trial Club	Dannevirke District Dog Trial Club	08 Feb 2013	17 Feb 2013
400.2012.00005240.001	Alfredton Domain	Alfredton Sports Club	18 Feb 2013	23 Feb 2013
400.2013.00005263.001	Alfredton Domain	The Great NZ Trek Charitable Trust	18 Feb 2013	23 Feb 2013
400.2013.00005264.001	Dannevirke Town Hall	Scandinavian Festival Trust	18 Feb 2013	23 Feb 2013
400.2013.00005265.001	Dannevirke Town Hall	Wildfern New Zealand Ltd	18 Feb 2013	23 Feb 2013
400.2013.00005262.001	Pahiatua Makuri Dog Trial Club Rooms	Pahiatua Makuri Dog Trial Club	18 Feb 2013	23 Feb 2013
400.2013.00005258.001	Bush Multi Sports	Pahiatua Shears	18 Feb 2013	24 Feb 2013
400.2013.00005255.001	Tranzit Coachlines	M Young	27 Feb 2013	03 Mar 2013
400.2013.00005266.001	Kumeroa Dog Trial Club	Kumeroa Dog Trial Club	26 Feb 2013	17 Mar 2013
400.2013.00005281.001	Pukaha Mt Bruce	Entice Cafe & Catering	20 Mar 2013	22 Mar 2013
400.2013.00005252.001	123 Pukeatua Road Dannevirke	Mr J B Walker	26 Feb 2013	23 Mar 2013
400.2013.00005275.001	Makotuku Sheep Dog Trial Club	Mr M W Trent	12 Mar 2013	23 Mar 2013
400.2013.00005260.001	Akitio Boating Club	Akitio Boating Club Inc	18 Feb 2013	02 Apr 2013
License/Cert No	Premises	Applicant	Issue Date	Expiry Date
400.2013.00005274.001	School Hall Canteen	Kids First Parent Support Group	25 Mar 2013	05 Apr 2013
400.2013.00005269.001	Akitio Sheep Dog Trial Club	Mrs G C Greene	05 Mar 2013	06 Apr 2013
400.2013.00005251.001	Dannevirke Tennis Club	Dannevirke Tennis Club	08 Feb 2013	07 Apr 2013
400.2013.00005286.001	Alfredton Sheep Dog Trial Club	Mr A B Schnell	05 Apr 2013	13 Apr 2013
400.2013.00005247.001	Dannevirke Bowling Club	Dannevirke Bowling Club Inc.	08 Feb 2013	14 Apr 2013
400.2013.00005267.001	Weber Sheep Dog Trial Club	Mrs P D Philip	05 Mar 2013	21 Apr 2013
400.2013.00005282.001	Norsewood Crown Hotel	Norsewood Crown Hotel	20 Mar 2013	25 Apr 2013
400.2013.00005283.001	Dannevirke Town Hall	Sport Manawatu	25 Mar 2013	31 May 2013
400.2013.00005280.001	Puketoi Rugby Club	Puketoi Rugby Football Club	18 Mar 2013	08 Aug 2013
400.2013.00005279.001	Puketoi Rugby Club	Puketoi Rugby Football Club	13 Mar 2013	10 Aug 2013
400.2013.00005288.001	Tararua Club Incorporated	Tararua Club Inc.	23 Apr 2013	11 Aug 2013
400.2013.00005270.001	Woodville and Districts RSA	Woodville and Districts Returned Services Association Inc.	20 Mar 2013	29 Nov 2013
400.2013.00005245.001	Pongaroa Gun Club	Mr G P Ellmers	10 Jan 2013	15 Dec 2013
400.2013.00005272.001	Dannevirke Theatre Company Inc	Dannevirke Theatre Company	09 Mar 2013	21 Dec 2013
400.2013.00005268.001	Mangamaire Community Hall	Mrs K P MacKail	26 Feb 2013	21 Dec 2013
400.2013.00005259.001	Woodville Clay Target Club	Woodville Clay Target Club Inc.	25 Feb 2013	02 Mar 2014

6.5 Under Sections 73 and 74 of the Sale of Liquor Act 1989, the applications for Special Licences are approved subject to the following conditions:

At all times when liquor is available for sale a reasonable range of non-alcoholic refreshments and food is to be available for consumption while liquor is being sold on the premises.

7. Temporary Authority

7.1 Sections 24 and 47 of the Sale of Liquor Act 1989 permits the Licensing Agency to make orders authorising applicants to carry on the sale and supply of liquor for up to three months in respect of premises that a licence exists. The Agency may hear and determine orders ex parte, or hold a public hearing.

7.2 Applicants for temporary authorities also apply for permanent on and off licences. Given that these are thoroughly investigated there seems little point, in most cases, in holding a hearing.

7.3 An application has been received from the following.

Temporary Authority
License/Cert No	Premises	Applicant	Issue Date	Expiry Date
400.2013.00005241.001	Eketahuna Four Square	Dipen Trading Limited	13 March 2013	18 June 2013

8. Recommendation

8.1 That the report from the Regulatory Services Manager dated 23 April 2014 concerning Liquor Licensing Matters Dealt with Under Delegated Authority (as circulated) be received and the contents are noted.

Attachments

Nil.

Report

Date	:	22 April 2014
To	:	Mayor and Councillors Tararua District Council
From	:	Joan Spencer Committee Secretary
Subject	:	April Staff Report
Item No	:	10.6

1. Reason for the Report

This report is to update Councillors on key projects and items of interest for the period from 19 March 2014 to 22 April 2014.

Key Points

2. Corridor Network Maintenance Agreement

Following Council’s decision on 11 March 2014 to seek a new tender for the road and bridge maintenance contract, a separate report is on the April agenda to obtain Council approval of the scope and contract style.

This report reflects feedback from previous tenderers obtained in March and April, along with recommendations by the Roading Efficiency Group established by Local Government NZ and the NZ Transport Agency.

3. Infracon Statement of Intent

Council’s CCTO Committee is meeting on 29 April 2014, to discuss next year’s Draft Statement of Intent. This document is how Council influences the direction of the Company that they hold a two-thirds shareholding in, and holds the Directors accountable for the Company’s performance. It is a key focus area for Audit, due in part to delays in having our Annual Report completed whilst awaiting Infracon account clearance. Section 8 of the Local Government Act 2002 specifies what Council must include in the Statement of Intent, for any Councillors interested.

4. Community Led Annual Plan Meetings

Meetings at Pahiatua and Woodville have been low key, with the key issues being around strengthening and retention of the historic Council chambers, progress of the second water bore at Pahiatua, and options for improving the Woodville impounded supply.

With the proposed Infracon Boards removal of a dividend in 2014-15, this will have a net impact on the rate rise required, unless a separate revenue matching this is obtained.

5. Water Supplies through Recent Drought Conditions

Recent prolonged rain has enabled staff to lift the water restrictions imposed on supplies in Eketahuna, Woodville, Norsewood and Pahiatua. The new treatment plant at Woodville is significantly more effective in use of water from the impounded supply, although it was noted at the Annual Plan meeting in Woodville, residents were interested in what progress has been made on potential losses in the main lines. The Dannevirke impounded supply passed its first dry season successfully, and staff are now adding extra controls to address risks from raw water take-offs close in elevation to the outlet.

6. Eketahuna Earthquake Impacts on our underground reticulation networks

Council staff have completed the detail investigation of our reticulation pipes in Eketahuna following the 20 January 2014 earthquake. No significant damage was noted for culverts and water pipes. However, we found that a significant portion of our wastewater pipes were damaged.

This work was carried out using our CCTV camera, which revealed widespread damage to the network, largely in the form of misaligned pipes, cracks and movement at pipe junctions. We estimate that about 90% of the network shows signs of damage.

The total value our wastewater pipes in Eketahuna were insured for was $2.592m with an excess of $250,000. Council will look to restore service either by replacing sections, joints and where possible, lining the pipes. This will depend on the extent of damage, taking a least cost approach and restoring normal service quickly. We have been in touch with our insurers and loss adjustors to expedite this process, as we want to reduce the effect of infiltration quickly.

We have now started work on Pahiatua, and from initial inspections have identified similar damages as found in Eketahuna. Council will continue with its investigations over the next two weeks and advise our insurers if inspection of the entire wastewater underground network in Pahiatua is required.

7. Personnel

7.1 Sixteen applications have been received for the Human Resource Advisor/Executive Support vacancy. Interviews will be held at the end of April.

7.2 Bevan Gray, Finance Manager, has tendered his resignation from Council, effective from 16 May 2014. Bevan wishes to be situated closer to his parents and has accepted a position as Finance & Corporate Services Manager with Opotiki District Council. Bevan advises that he has really enjoyed his time at Council and specifically what he and the finance team have achieved over the last four years.

The accounting roles and job allocations have been changed and Cameron McKay will take on the role of Senior Financial Accountant. We are currently advertising for a Financial Accountant, with the closing date for applications 5 May.

Danica-Lea Larcombe, Environmental Health Officer, has also tendered her resignation to enable a move back to Perth. This will be advertised shortly.

Activity Reports

Roading

8. Contracts Let or Major Variations

No major variations or contracts have been let this month. Specifications have been prepared for the up and coming Road Maintenance Contract however we are awaiting the decision as to the style of contract that the Council wishes to proceed with.

9. Road Maintenance Contract

April 2014 report provided by Brian Barnes, Contracts Manager.

Network Condition	The roading network is in good condition as we approach the cooler and wetter months of winter. Drainage issues are an ongoing project with culverts being either upgraded or replaced to accommodate the expected wet winter months and preserve the road structure. Water tabling that had been programmed for completion prior to winter now appears to be up to date. Any of the damage that occurred in the January earthquake has been identified and work is progressing on the repairs, which are all due to be finished by the end of June 2014. The very low number of CRM issues relating to roading shows that the network is in good condition in the eyes of the ratepayers. Any issues raised regarding dust have been addressed and lime applied with very favourable comments received back.
Unsealed Pavements	Over the month of March a total of five CRM requests were received from the public in relation to grading; three of these were related to corrugations and all three were completed to the customers satisfaction within the specified time frame. Two CRMs related to application of lime. Both were acted upon within three days, with lime spread for dust suppression. As at the end of March 2014, 3784 meters of grading has been achieved and 25339m3 of maintenance metal has been applied to unsealed roads,. This included the programmed heavy metal overlays (HMO) completed to date and lime applications. One HMO site, Glenora Road, remains to be completed.
Sealed Pavements	The sealed pavement road network is in good condition with regular inspections by TES Roading Area Managers being carried out and defects reported on. All works located are entered into RAMM Contractor and programmed for repair, to be completed by the end of June 2014. The proposed reseal list for this coming year is approximately 90% complete with roads proposed having been inspected for defects and marked with pink indicators. All earthquake damage related sites are constantly being checked for safety and any maintenance for safety is carried out until the permanent repairs are completed. Further minor damage continues to occur mainly in the southern area due to significant after-shocks.
Drainage	Water tabling and culvert Inspection repairs are continuing in all areas including the urban areas. In Eketahuna, the Drummond Street drain is to be mechanically cleared of weed and debris prior to winter. This drain has caused major flooding in past seasons to several properties due to it only being sprayed for weed growth.
Vegetation Control	Rural sealed verge mowing has now ceased but where the need is identified for safety aspects, either the area is weed eaten, or mown depending on the extent required.
Emergency Works	The repairs to the earthquake damage have begun with the contractor beginning at Makuri and working back along Pahiatua- Pongaroa Road to address the damage identified and marked by TES staff. All sites have been made safe, and the area will be under traffic management for the duration of the repair works. All works are now complete on the Pahiatua Track.
Financial
Contractor Performance	Contractor has performed favourably with programmed works over the past month, and is developing an appropriate programme for completion of all earthquake damage/flood damage by the end of June 2014. Response times to safety issues, including CRM issues reported from the public, have been excellent as reported in the 3^rd quarter reporting to Council. These are monitored daily by TES Contract Managers and staff and any items approaching deadlines are enquired about and updated appropriately. Over the past 12 months, 113 QA reports have been completed by TES staff on contractor jobs in the district and logged in Trim. Any defects, which have been minimal, are reported back to the contractor for remedial works.

10. Recently Completed Works

Recently Installed and completed crib wall on Tararua Road @ 4004 as part of the district flood and earthquake damage programmed works.

During the routine inspection of the urban roading areas, several fire hydrants have been found in a similar condition, requiring major rebuilds by roading funding to restore functionality

Hovding Street, Norsewood during the AWPT Treatment in March 2014 to strengthen the pavement, and improve drainage.

Recent work on R52-109 @ Rp 3565 has resulted in a combination of a tie back wall in preparation for an area wide pavement treatment.

Both job sites had challenges, including subsoil drainage and heavier than usual construction methods with such a large wall.

Both sites were finished in 35 working days with minimum disruption to the travelling public.

11. CRM Weekly report on Roading issues

12. Pavement Rehabilitation Contracts

Engineer Technician: Anthony Mason has provided content for this report.

Progress at 14 April 2014

Contracts 07/10 & 06/10 (2013/14 Pavement Rehabilitation – North and South)

2013/14 Northern Area Sites

Road	RP	% Complete
Waihi Valley Rd	179 – 296	100
Waihi Valley Rd	315 – 439	100
052-109	1132 – 2018	100
052-109	3321 – 3654	100
Waitahora Rd	16883 – 17354	90
052-084	5374 – 5721	60
Hovding St	422 – 767	100
Norsewood – Ormondville Rd	5030 – 5138	0
Waitahora Valley Rd	4441 – 4597	0
Te Uri Rd	1487 – 1787	100
052-084	3197 – 3379	0
052-084	329 - 525	0

2013/14 Southern Area Sites

Road	RP	% Complete
Hopelands Rd	3230 – 3746	0
Pinfold Rd	8696 - 8959	0
Pahiatua – Pongaroa Rd	19316 – 19555	0
Tawataia Rd	5 – 150	100
Alfredton Rd	6159 – 6530	100
Hopelands Rd	168 – 665	20

Several sites have been completed since the previous report. These include:

· 052-109 (1132 – 2018)

· 052-109 (3321 – 3654)

· Hovding St (422 – 767)

· Alfredton Rd (6159 – 6530)

· Te Uri Rd (1487 – 1787)

Waitahora Road has been cement stabilised (2%) but sealing has been postponed due to a section of pavement requiring subsoil drainage to be installed.

12.1 052-109 (1132 – 2018)

Before After

The site received a 100mm overlay with eight culvert replacements, due to existing pipes being cracked, or out of alignment.

12.2 052-109 (3321 – 3654)

Before After

12.3 Hovding Street (422 – 767)

Before After

Hovding Sreet has been cement stabilised (2%. ) Other works include replacement of 15m of kerb and channel, and 10m of new footpath.

12.4 Te Uri Road

Before After

13. Bridges

Handrail Upgrades

· D-001 Tamaki East Road

· P-024 Kaitawa Road are programmed

· E-116 Bridge Street Eketahuna. The old steel rails were dangerously rusted out.

Looks Good!

Structural Painting

Rustproof Coatings has completed about 70% of the work on the 2014 to 2015 programme.

Bridge Renewals

Morris and Bailey are preparing to start casting prefabricated elements for the replacement of:

· N-015 Rakaiatai Road

· N-059 Edgecombe Road

Final designs are being peer reviewed.

Earthquake Damage

Infracon have been given design levels and instructions for the reformation of the approaches and deck of Bridge
P-094 at Rp6116 on Hinemoa Valley Road. Water is evident on the underside of the deck indicating cracking through the deck. The existing seal will be removed and any repairs necessary will be undertaken. The road has cracked and slumped on both approaches for about 10 metres. This will be reformed to tie in with existing road levels.

14. Heavy Vegetation Contract

Work has been undertaken in the northern region

15. Street Cleaning Contract

No major issues reported for street cleaning

16. Urban Mowing

No changes to previous report

17. Pavement Remarking

Roadmarking Services has completed the majority of road remarking in both the urban and rural areas.

18. Emergency Events

Engineering Technician Anthony Mason has been overseeing various flood damage repairs that are being repaired under the Road Maintenance Contract by Infracon. His report follows.

As well as progressing through previous approved flood damage sites, repairs to damage caused by the Wellington Anniversary earthquake have commenced, with a crew currently working along Pahiatua – Pongaroa Road completing rip and remake repairs.

Tararua Road

Figure 1: Tararua Rd at 3910m Figure 2: Tararua Rd tieback wall at 3910m

The tieback wall was combined with the existing crib wall to stabilise it, as it was in danger of collapsing. A section of the crib wall had to be removed in order for the tieback wall to attach to the crib wall correctly.

Kopikopiko Road

Figure 3: Kopikopiko Rd at 8945m Figure 4: Kopikopiko Rd tieback wall at 8945m

Due to unsuitable material under the pavement, the design of the tieback wall was changed from using screw anchors as tiebacks to using dead men.

Huia Road

Figure 5: Huia Rd at 11188m Figure 6: Huia Rd tieback wall at 11188m

Recent work on Huia Road has incorporated stabilising an existing crib wall, in combination with a new tie back wall to reinstate and protect the road shoulder.

Widening the road on the opposite side was not an option, as this would have caused major issues with landslide problems.

Figure 7: Huia Rd at 11188m

Alfredton Road

Figure 8: Alfredton Rd at 5090m Figure 9: Alfredton Rd at 5090m

Rip and remake repairs have been completed on Alfredton Road to fix surface cracking caused by the January earthquake. The site is currently unsealed until the weather improves.

19. Minor Improvements

No major work has been completed under minor improvements this month.

20. Saddle Road Upgrade

C04/13 : April 2014

Work has now started on the project with most of the setting out done for cut and fill batters. Stringfellows have cleared vegetation in some areas to allow the batter lines to be pegged. Engineering Services is working with Stringfellows to complete the setting out work. The new total station that the Council purchased back in September 2013 is proving its value and the on-board functions help to increase the accuracy of the task.

Temporary netting fences will then be installed so that existing fence lines can be removed to allow earthworks to proceed. Both Engineering Services and Stringfellows are working closely with the affected landowners to make sure their concerns/needs are addressed. We are also working closely with Horizons in regards to their consenting requirements.

The current programme is still to work on the fill area at site 7 before the winter so that compaction requirements will be met. Material for this will mainly come from site 6, approximately 1km up the road. This is because that material displayed better compaction characteristics than the material found in the cut area of site 7. However, this will be monitored and if suitable material is found at site 7 as the cutting proceeds, then this can be used in the fill.

Site 1: – Start of site1 looking toward the corner to be realigned.

Assets Group

Solid Waste

21. E-Waste

Staff will be meeting with portfolio holders shortly to consider our options for
e-waste collection facilities in the District. As part of our research, we have been in contact with PNCC and it appears that the fees charged barely cover the cost of transportation and disposal, and that these costs are likely to rise in the immediate future. It looks likely that unless MfE provide some sort of ongoing subsidy, e-waste recycling will need to be ratepayer subsidised in the future if we are to keep the service affordable and avoid fly-tipping.

22. Recycling Education

Our recycling officer is currently working on a new recycling brochure, which outlines the services Council provides, and what can and cannot be recycled. With greater education, it is hoped that we can reduce the proportion of recycling we are having to send to landfill due to it being unsuitable for recycling. A shortened version of the brochure is being prepared to post out with the rates demands.

23. Recycling Stations

We are currently reviewing all our recycling bulk containers. Some of the designs work a lot better than others. For example, the Norsewood cardboard bin forces people to flatten the cardboard, whereas others fill up quickly with un-flattened boxes. Many of the glass bulk bins produce a lot of noise when bottles are placed in them. The wheelie bins are not a good solution for bulk recycling. They are not robust, with many of the lids breaking off due to the high usage and the way they need to be emptied; they carry a small volume for the space they occupy, they are hard to manoeuvre and costly to transport when full.

We will modify bulk bins where we can and replace others. We are aiming for one glass bin design, with noise dampening, and bulk recycling containers for all other recyclables, with wool fadges inside them. Using wool fadges will enable any type of vehicle in the District to collect the recyclables and take them to the Dannevirke sorting facility.

24. Norsewood Recycling Bins

The new recycling bin site on Mathews Park has hit a major glitch. It appears that consultation with neighbours did not occur as part of the community decision-making process. Council has halted work on the site, and written back to the Norsewood Promotions Group asking for their input to resolve the issue. In the short term, arrangements have been made with the owners of the current site to keep the bins there. If a more permanent solution cannot be found shortly, the bins will have to be removed. In that scenario, Norsewood residents would still have their kerbside collection service, but no facility for glass recycling.

Utilities

25. Water

25.1 District

Up until this week’s rain, river levels have been very low. We will be removing the hosing bans at Woodville and Pahiatua this week. Akitio restrictions come off after Easter.

26. Wastewater

26.1 MfE

Work is continuing on number 3 pond. We are having trouble dewatering the sludge as it is contaminated with PAC (alum), which was dosed for a short period of time instructed by Good Earth Matters at the time. We have reconfigured number 1 pond near the inlet pipe and retired the two areas. We are placing the alum sludge into these areas to avoid a resource consent for discharge on to land and enabling us to carry on with the work at number 3 pond.

At present, we are positioning the new pipe from number 1 pond inlet through to number 2 prior to next year when the emptying and de-sludging of number 1 pond is programmed. We are awaiting the resource consent for sludge disposal to land.

26.2 Queen Street, Dannevirke

We are waiting for the sealing of road trenches after sewer main replacement.

26.3 Sewer Main Relining

Work has started on Ward Street, Hospital Street, and Victoria Avenue in Dannevirke and Newman Road in Eketahuna. Work will stop over the Easter period and Interflow will continue the work from 28 April.

26.4 Earthquake Damage – Eketahuna

Staff are meeting with the insurance loss adjuster on Thursday 17 April to discuss our insurance claim for wastewater pipes.

26.5 Eketahuna Oxidation Ponds

A new flow discharge meter has been fitted ready to connect to Scada.

26.6 Norsewood Oxidation Ponds

Scanpower is in the process of connecting power into the site. The flow meter will be ready to connect once this has been completed.

26.7 Ormondville Oxidation Ponds

Scanpower is programmed to connect power to the site in the next week so we can then connect the flow meter into the system.

26.8 Infiltration

Early signs of work we did on infiltration in the Dannevirke area has shown up in lower flows into the ponds over the last week’s dose of rainfall. Hopefully, it will get even better with the sewer main renewals we are doing at present.

26.9 Resource Consents

We currently have a number of resource consents either waiting for approval or are in the process, these include Dannevirke land sludge disposal, and Woodville, Pahiatua and Norsewood waste water consents.

Property

27. Housing for the Elderly

27.1 Occupancy

83 flats are presently occupied; there are nine vacant flats, which are:

Hovding Court, Dannevirke	1 flat vacant	55 days
Elsinore Court, Dannevirke	1 flat vacant	65 days (flat tenanted 08/04/14
Eketahuna	1 flat vacant	768 days (flat tenanted 08/04/14
Ruahine flats, Woodville	1 flat vacant	842 days
Centennial flats, Woodville	1 flat vacant	72 days (redecorating)
Kowhai Place, Pahiatua	4 flats vacant	86, 143, 170 and 172 days

A new application form and housing information/criteria sheet has been created and will be eventually placed on the website. This should make the initial application a lot easier.

28. Community Buildings

28.1 Eketahuna Community Centre

Following repeated blockages at the back of the Community Centre, we have endeavoured to get the drains cleared. This has resulted in having to dig up the outlet pipe from the Community Centre that had been draining into a sump under the front garden. When the sump was excavated, it was found it had collapsed and had blocked off any stormwater coming off the building. The pipe has since been jet blasted to try and clear it but some debris still remains in the pipe between the collapsed sump and the Community Centre. We are rodding this to endeavour to clear the pipe of all debris and eradicate the drainage problems at the back of the building.

28.2 Town Hall, Dannevirke

Ten new folding tables have been purchased to update the stock.

28.3 Eketahuna War Memorial Hall

The heat pump has been installed in the hall.

28.4 Woodville i-SITE and Library

Four tenders have been received for the alterations. The tenderers have been advised that the tenders will be evaluated once the Earthquake Assessment report for the building has been received.

29. Camping Grounds

Bookings for the District camping grounds in March 2014 are:

Dannevirke 341

Eketahuna 216

Pahiatua 328

30. Parks and Reserves

30.1 Dannevirke Domain Grandstand

The final plans for the earthquake strengthening work on the grandstand have been received. The building permit has been issued and the builders hope to start the repairs in the next few weeks.

30.2 Lower Domain

A quote has been received for extra lighting along the roadway at the lower domain. This should improve security at night and guide campers to the camping ground.

30.3 Upper Domain

Play Equipment: The new play equipment has arrived and is awaiting installation. The bark pit area will need to be extended to accommodate this. The play equipment has had a clean and undercoat applied.

Picnic area: Extra picnic tables will be installed by the play area and a shade sail added.

Football: Junior and senior competition has moved to the Domain. They will be utilising both the oval, back field and all facilities. Extra ground work will be undertaken but it is good to have a winter sport back at the grounds.

30.4 Waterwheel Park, Norsewood

The flying fox line has been replaced and back in use. This has been a popular return with children queuing to use it. New plantings and bark surfacing has also been undertaken at the park. The contractor has improved the standard of all the areas in Norsewood and Ormondville and is very proactive.

31. Cemeteries

31.1 Marchant Street Cemetery, Eketahuna

Quotes are being sought for the removal of the tree stumps and suckers and new fence installed on the northern boundary.

32. Public Conveniences

32.1 Pahiatua

A sensor light has been placed in the 24-hour toilet in Pahiatua. The current lighting is on the street light circuit and the area becomes too dark before the street lighting comes on.

33 General

33.1 Signage

Signage is being updated at most cemeteries and other council facilities. New signage from High Street advertising both the lower domain facilities and campground is being designed. A lot of public travelling through Dannevirke are not aware of the area at the lower domain.

Strategy and District Development

34. Contract Updates

We are in separate discussions to revise contracts with Tararua Aquatic Community Trust and Bush Multisport Trust. Portfolio holders will be involved in these discussions.

35. Town Security CCTV

Work is now underway in Pahiatua for the new town security CCTV system using high-end cameras fed back to monitors at the Palmerston North police station and outlet to the Pahiatua police station. These cameras will also able to be securely accessed in the field via iPads and tablets.

Fundraising continues in Dannevirke with many community contributions now pledged or paid. The Dannevirke Promotions and Development CCTV Committee will meet to finalise the camera system in the next few weeks.

An initial plan has also been developed for Woodville and priced. This is likely to be reviewed by Woodville Districts’ Vision at their next meeting.

Economic Development and Communication

36. Economic Development Plan Roll-out

As part of the Economic Development Plan 2013-2018 roll-out we have included a launch on our Council page in the Bush Telegraph, as well as on the Council website.

We will be publishing the objectives of the plan over the next month or so on our Bush Telegraph page.

37. Town Branding Strategies

37.1 Pahiatua Branding

We have been working with Pahiatua On Track on some branding concepts. A draft idea has been prepared and presented to the group for consideration, along with a presentation on why it is important to brand in a timely manner before the town upgrade planning.

37.2 Dannevirke Branding

As part of the Dannevirke branding upgrade we have had Metalform manufacture twenty Viking Shields for the main street of Dannevirke. These will be painted over the next few weeks and then installed by Hamish Illsley.

38. Promotional Video Tararua

The Tararua Country promotional video is now complete!

This will now be added to our Council website, tourism website and Facebook. It will also be used as a tool by local businesses and organisations.

Fonterra have requested this video and they will use it as part of their induction process for new staff to the plant. We can use it at trade shows and anywhere we need to profile Tararua Country.

We are now working on a 16-page booklet, which will add to our ‘toolbox’ for visitors, prospective investors or residents and other interested parties.

We are also working in the development of six, two minute videos profiling specific areas such as schooling; sport; farming; Go! Project; lifestyle; culture and art. Every year we would like to have additional two minute videos, which we can add to our story map.

39. Innovate Tararua

As part of our Innovate Tararua programme, BCC set up a gazebo in Dannevirke on Ward Street and spoke to locals about the competition. This was very effective and we now have thirteen entries.

The BCC will also visit Woodville and Pahiatua with this promotion enticing budding entrepreneurs to get involved.

From the BCC team:

“Innovate 2014 is off to a massive start! In just over 37 days, there has been 104 entries, with ages ranging from 7 to 71.

With the support of Media Works, more specifically, MoreFM, everyone around the region has heard our ads.

Over the last 3 weeks, the Innovate team has visited both Wanganui and Dannevirke - talking to potential pundits as well as spreading the Innovate word. Dannevirke saw our gorillas passing out bananas and some of the tastiest apples we have ever eaten! (purchased from Shires)

With just under two months to go, we are on track for a massive year. The ideas rolling through the gate are well thought out - the quality seems to get better and better each year!

Thanks again for your support.”

40. Motorhome Friendly

Five new signs will be erected in Woodville. Three signs at the entries into the town and two signs in the vicinity of Fountaine Square.

41. Tararua Traverse Cycleway Feasibility Study

A project meeting was held on Thursday, 20 March at the DOC office in Palmerston North to discuss the follow-on from the scoping study carried out to traverse the Tararua Range. The attendees on both sides of the range, and DOC were in favour of the proposed cycleway and how this might now be progressed.

42. Dannevirke Chamber of Commerce

We are working with the Dannevirke Chamber on the concern around the gaps in High Street and shops in the side streets that are empty. With the changing patterns of shopping behaviour favouring online and out of town shopping, we need to consider our options to entice new owners. This may include targeting the empty shops by making contact with the owners to negotiate terms with a potential occupier.

We can use the support services of Louise Charlton to link potential business-to-business planning and advice links. With free parking and the heavy passing traffic, there are great opportunities in Dannevirke. One solution might be to tender the opportunity for individuals or organisations to present ideas or solutions to address the problem of empty shops.

43. Communication

43.1 Fonterra Community Liaison Group

We are members of the Community Liaison Group for the Fonterra Expansion. We have had two meetings to date. Fonterra is very keen to engage with the community through this process. We are working closely with Megan Stephenson, Environmental Liaison Officer, on the communication strategy for employees in our community. This is an example of the updates being sent to the community group.

43.2 Communitrak Survey

As part of the consultation process and the LTP performance measures we must report on, we will sending out the Communitrak Survey to our community. The following Survey Scheduling and Survey Questions are required for year 3 of the 2012 LTP.

1. Questionnaire finalised Friday 2 May
2. Interviewing Friday 9 May - Sunday 18 May

3. Back at NRB following field check/audit Friday 23 May

4. Summary results provided Thursday 19 June

5. Report to Council Thursday 10 July

Activity	Measure	Target 2014
Community Support	Percentage of residents rating Council’s involvement in community support as “fairly satisfactory” or “very satisfactory” in the community surveys to be conducted in 2014, 2017 and 2020	75%
Representation	Percentage of residents rating the overall performance of the Mayor and Councillors as “fairly satisfactory” or “very satisfactory” in the community surveys to be conducted in 2014, 2017 and 2020	75%
Representation	Percentage of residents rating the overall performance of the Community Boards and Community Committees as “fairly satisfactory” or “very satisfactory” in the community surveys to be conducted in 2014, 2017 and 2020	75%
Cemeteries	Percentage of residents rating cemeteries as “fairly satisfactory” or “very satisfactory” in the Community Surveys conducted in 2014, 2017, and 2020	75%
Community Buildings	Percentage of residents rating community buildings as “fairly satisfactory” or “very satisfactory” in the Community Surveys conducted in 2014, 2017, and 2020	90%
Libraries	Percentage of residents rating libraries as “fairly satisfactory” or “very satisfactory” in the community surveys conducted in 2014, 2017, and 2020	88%
Parks and Reserves	Percentage of residents rating parks and reserves as “fairly satisfactory” or “very satisfactory” in the community surveys conducted in 2014,2017 and 2020	90%
Public Conveniences	Percentage of residents rating public conveniences as “fairly satisfactory” or “very satisfactory” in the community surveys conducted in 2014, 2017, and 2020	70%
Swimming Pools	Percentage of residents rating swimming pools as “fairly satisfactory” or “very satisfactory” in the community surveys conducted in 2014, 2017, and 2020	70%
Animal Control	Percentage of residents rating dog control as “quite satisfactory” or “very satisfactory” in community surveys	70%
Resource Management	Percentage of residents rating resource management as satisfactory in community surveys to be conducted in 2014, 2017 and 2020	75%
Roading	Percentage of residents rating Urban and Rural roading as “quite satisfactory” or “very satisfactory” in community surveys to be conducted in 2014, 2017 and 2020	70%
Footpaths	Percentage of residents rate footpaths as “fairly satisfactory” or “very satisfactory” in the community surveys to be conducted in 2014, 2017 and 2020	75%
Footpaths	Percentage of resident and non-resident ratepayers rate Urban CBD upgrades as “fairly satisfactory” or “very satisfactory” in the community surveys to be conducted in 2014, 2017 and 2020	80%
Solid Waste	Percentage of residents rating rubbish collection service as “fairly satisfactory” or “very satisfactory” in the community surveys to be conducted in 2014, 2017, and 2020	60%
	Percentage of residents rating recycling as “fairly satisfactory” or “very satisfactory” in the community surveys to be conducted in 2014, 2017, and 2020	75%
	Percentage of residents rating landfills/transfer station management as “fairly satisfactory” or “very satisfactory” in the community surveys to be conducted in 2014, 2017, and 2020	60%
Stormwater	Percentage of residents rating stormwater management as “fairly satisfactory “ or “very satisfactory” in the community surveys to be conducted in 2014, 2017 and 2020	65%
Wastewater	Percentage of residents rating wastewater management as “fairly satisfactory “ or “very satisfactory in community surveys to be conducted in 2014, 2017 and 2020	70%
Water Supplies	Percentage of customers satisfied with the availability of water in the community surveys to be conducted in 2014, 2017 and 2020	60%

Measures to Check
Housing	Tenants’ satisfaction with the landlord service received from the Council	90%
Libraries	Biennial survey
Emergency Management	Percentage of households surveyed that have a maintained “preparedness” kit.	45%
Resource Management	Percentage of Hearings Commissioners surveyed that think that the district plan is effective	85%

Planning

44. 2014 New Zealand Planning Institute (NZPI) Annual Conference

Craig Lunn attended the conference in Queenstown from 2-5 April 2014.

Adequate information and RMA Reform were key topics in the address by the Minister of the Environment, Amy Adams. She spoke about the importance of information for measuring the effectiveness of resource management. She commented that the Environmental Reporting Bill, which seeks to create a national-level environmental reporting system, has been driven by the need for timely and accurate information. It was her view that any national-level environmental report should be prepared at arms-length so the public could have confidence in the reported results. Further RMA reform is planned for later this year, although the Minister would not commit to a timeframe. She indicated that the scope and timing of reform will be influenced by discussions with other political parties.

Dr Jan Wright, Parliamentary Commissioner for the Environment, spoke on her report titled “Water Quality in New Zealand: Land use and nutrient pollution”. She said expansion and intensification of the dairying industry is increasing nitrogen stress on water quality, with slow rivers and shallow lakes most vulnerable. Because the major sources of nitrogen from dairying are diffuse, she considers that mitigation is difficult because it is generally expensive and complex.

Professor of Sustainability at Curtin University in Western Australia, Peter Newman, addressed the topic of Greenhouse Gas Reduction. It is his belief that there are early indications that GHG emissions are starting to plateau. He predicts GHG emissions will continue to decline due to the price of oil, changing demand for car use, increasing urban density, and changing infrastructure priorities.

Regulatory Services

45. Building

During the month of March, we issued 20 Code Compliance Certificates along with 48 building consents all within our statutory periods. These consents had a total value of $5,520,842.00.

Over the last four months there has continued to be an upward trend in the number of Building Consent applications, which is a good start to 2014.

Building Conents and CCCs Dec 13 - Mar 14

The largest one of these was for Fonterra to construct basement foundations, ground floor slab and effluent pump chamber for the dryer tower. This work has a value of $4,130,000.00.

Other significant building consents were for a new dwelling in Pahiatua $270,000 and for alterations and structural strengthening to a classroom block at St Joseph’s School in Dannevirke $250,000.

March has been another busy month for Lims and building packet requests. The building inspectors currently have one officer tied up with the Lim and building packet requests for 80% of the week; this leaves a small window for their core functions of processing and inspecting building consent work. This increased workload will have an affect on our statutory time frames of 20 working days if this increase continues.

In addition, queries in regards to Earthquake prone buildings, Warrant of Fitness and Compliance Schedules also take up their time.

46. Animal Control

CRM Type	New	Closed
Dogs
Aggressive Dog	3	3
Dog Attack	0	0
Rushing Dog	1	1
Barking Dog	19	19
Dog Bylaw Breach	3	3
Roaming Dog	30	30
Dog Welfare Concern	2	2
Dogs Other	2	2
Sub Total	60	60

Stock Other	0	0
Cows	8	8
Horses	1	1
Sheep	2	2
Sub total	11	11

Stereo, Party Noise	57	57
Noise Other	0	0
Sub Total	57	57

Illicit Dumping	4	4
Over Hanging Vegetation	3	3
Fire Hazard	2	2
Abandoned Vehicle	1	1
Smoke Nuisance	1	1
Sub Total	11	11
TOTAL	139	139

With Heather Gibb picking up the After Hours administration of callouts, it has been noticed that there is a direct correlation to the unregistered letters being sent out as a follow up to Afterhours CRM’s and dogs being registered or Customer Services being contacted by unregistered dogs owners. This shows the follow up letters are working well and having someone to monitor the progress has increased productivity.

The Infringement System is now operational with some minor testing to be done. Animal Control Officers will aim to get Infringement Notices out to known unregistered dog owners within the next couple of weeks so we should see an influx of registrations over April.

47. General Inspection

We have had a couple of problematic properties that were creating a nuisance through noise. They have been issued a 12 Month Noise Abatement Notice that seems to have resolved the issue. Having a 12 Month Noise Abatement Register in place will allow us to keep on top of recidivist offending.

On Friday 28 March 2014, we received a call from Police to attend an accident where a stock truck had overturned on the Ormondville Te Uri Road. On attendance, it was found that the trailer unit had slipped off the road and tipped onto its side. A number of sheep were severely injured and required to be destroyed, which was done on site by the stockowner and his agents. The remainder of uninjured sheep required containment once freed from the trailer. These sheep were then successfully moved into a nearby paddock with the help of Police and bystanders.

48. Liquor Licensing

Monthly Activity Report for March 2014

Category	Licence Type	Applications Received	Applications Determined
On
	New
	Renewal
	Temporary
Subtotal		0	0
Off
	New
	Renewal	1	1
	Temporary
Subtotal		1	1
Club
	New
	Renewal
Subtotal		0	0
Manager Certificate
	New	1	4
	Renewal		3
Subtotal		1	7
Special Licence
		5	11
Subtotal
Temporary Authority
Sub total		0	0
Total		7	19

The majority of applications left over from the Sale of Liquor Act 1989 have been dealt with, the rest are in the process of being reported on and being sent to the DLC for consideration. New resources are slowly being published and released by the Health Promotion Agency, these are being obtained as they become available.

49. Health

Tararua District Council			Monthly Report: March 2014
Public Health
Nuisance/ Noise (CRMs)	Food stall inspections	Food premise inspections		Other health inspections	Notices/ Orders
1 smoky fire	0 inspected	3 (Annual)		1 Investigation / seizure	1 (Cleansing Order - Sewage)
3 rubbish/ rodents	2 applications	2 (FCP)
		0 (Liquor)
		2 (New)
		3 (followups)

March was a month of meetings, training and a conference. The Manawatu cluster food group is developing consistency measures across the region for food control plan auditing, and also for events and mobile food vans.

One of the highlights was an agreement for mobile vendors who have been issued a health licence by one of the Council, are able to operate in neighbouring districts without seeking another separate licence. This is still subject to Councils bylaws and inspections, although does cut down on red tape for businesses.

The Force health protection conference was invaluable for emergency management knowledge and awareness.

A cleansing order was issued to a premise in Princess St, Pahiatua for broken pipes creating pooling of raw sewage on the grounds. These pipes have since been repaired.

Emergency Management

Rural Fire

50. Fire Season General

The amount of rain over the last week has brought the fire index readings to rock bottom. I can safely say that the 2013/2014 fire season is officially over. Temperatures are dropping and winter is just around the corner. It has been a reasonably good season with only one major fire. That was the Kohiku Road fire. We have been recompensed for all costs incurred in that fire from the farmer’s insurance company. As per last year we had a large number of controlled burns without incident particularly during late March. The weather in general has been from the East which meant that coastal areas were very wet throughout the summer and the main SH2 valley areas in and around Dannevirke, Woodville and Pahiatua were dry. For the first time in many years we did not have to impose fire restrictions.

51. Incident Reports

*NRFA Classification Type*	*Jul*	*Aug*	*Sep*	*Oct*	*Nov*	*Dec*	*Jan*	*Feb*	*Mar*	*Apr*	*May*	*Jun*	*Total*
Power Lines	0	2	1	0	1	1	0	1	0				6
Vehicle - Car, Truck etc.	0	0	0	2	1	1	2	1	3	1			11
Farm/Forest Machinery	0	0	0	1	0	1	0	0	0				2
Camp fires/bonfires/rubbish fires	1	0	0	0	2	1	2	0	0	1			7
Smokers	0	0	0	0	0	0	0	0	0	1			1
Land clearing escaped - Open Fire Season	5	0	1	2	5	2	1	6	4	1			27
Land clearing escaped - Restricted/ Prohibited Fire Season (no Fire Permit)	0	0	0	0	0	0	0	0	0				0
Structural - House/Shed	1	0	3	1	0	0	0	1	2	1			9
Pyrotechnics Fireworks	0	0	0	0	0	0	0	0	0				0
False Alarm	0	0	1	2	4	2	1	1	3	3			17
Medical Assist	0	0	0	1	0	2	1	2	2				8
Motor Vehicle Accident	0	0	0	0	1	1	0	0	0	1			3
Miscellaneous	0	0	0	0	0	1	0	0	1	1			3
*Total*	7	2	6	9	14	12	7	12	15	10			94

52. Training/Conferences/Meetings

· Paddy ran a pump assessment training session at Akition VRFF on 27 March 2014.

· An Aircraft Safety course for unit standards 3288 and 20388 was held in Dannevirke 6 April 2014.

· Paddy assisted the Manawatu-Wanganui Regional Rural Fire Committee to run a a Unit Standard 14564 - Fire Environment Course in Palmerston North on 12 April 2014.

· Paddy attended a Regional Rural Fire Committee meeting in Palmerston North on 16 April 2014.

· Paddy attended an Aircraft Standards meeting in Hastings on 17 April 2014.

53. Loading Additives for Aerial Operations and Aircraft Safety Course

This course was run for our local Rural Firefighters with visitors from Palmerston North City Council, Wairarapa Rural Fire Authority and Central Hawke’s Bay District Council. The helicopter was provided by Alix Chittock from Tararua Helicopters. Students spent the morning on theory and the afternoon working with the aircraft. All students had practical experience in filling helicopter buckets, entering and exiting the aircraft on the hover and many other safety aspects of working around aircraft. Unit Standards 3288 and 20388 were attained by all 12 who attended.

Weber VRFF fire crew entering the helicopter on the hover

Civil Defence

54. Incidents

There were two “threat” notifications for tsunami issued by the Ministry (MCDEM) on 14/15 April 2014 relating to two earthquakes centred on the Solomon Islands. The Akitio, Herbertville and Owahanga communities were notified however the threat notification was cancelled soon after.

55. Meetings

Joy Kopa and Paddy met with the Group Welfare Officer (Sharon Grant) and a positive discussion was held around re-writing of our District Welfare Plan and other matters relating to Welfare.

56. Civil Defence Presentations

Paddy provided a CD presentation to the Kaitoke Kohanga Reo on 20March 2014.

Paddy gave a presentation titled “Councillor responsibilities during a CD Event” to the Mayor and Councillors on 26 March 2014.

Paddy accompanied the Mayor and Peter Wimsett on a visit to Betacraft in Pahiatua to discuss Civil Defence issues and other matters on 7 April 2014.

57. Seminars/Workshops/Forums

Nil

58. Community Response Groups

Paddy attended a Norsewood Community CD Response Group meeting at the Norsewood Fire Station where a guest speaker from Vector gave a talk on the High Pressure Gas Line that runs close to the township. It was an interesting talk with various mitigation measures put into their fire plan so they know what to do in the event of a rupture. Also in attendance was the NZFS Deputy Area Manager, Nigel Hall and members of the Norsewood Volunteer Fire Brigade.

Library

59. Tararua District Library – March 2014

Congratulations to our Eketahuna Customer Services Librarian, Corinna Carew, who has completed her Level 5 Diploma in Information and Library Studies.

The annual collection management of the DVD, large print and magazine collections was completed during March at all four branches. This task is being completed now by a weeding team, to ensure that the practical skills are taught to qualified librarians who learn the theory during their training.

There have been some issues with the wifi at Woodville with people using the rear of the building which is private property to access this service. We are looking at options of how this can be dealt with.

60. Children’s Services

A class from St Anthony’s school visited the Pahiatua Library with a goal to continue with their Library Skills programme. This involved identifying collections in the public library and looking at the differences between a Public Library and a School Library. Senior Librarian, Nikki Price, was working out of Pahiatua Library that day and the teaching staff took advantage of her knowledge around services to children.

Last year the library took the Winter Warmers reading programme out to some Dannevirke and Pahiatua schools. The programme was so successful that this year, further schools have been invited to participate in this manner. Pahiatua, Eketahuna, St Joseph’s, Weber and Norsewood schools have indicated they would like to be included as were St Anthony’s, South, Ruahine and Huia Range last year. This will increase the number of children taking part in this reading initiative which helps foster the relationship between children, schools and public libraries.

61. Statistics as at 31 March 2014

Customer Services

62. Telephone Statistics

63. CRM Statistics

Tararua i-SITE

64. Welcome Packs

There were 27 Welcome packs sent out. 19 were within the Tararua district, 7 outside of the district and 1 to an overseas purchaser.

65. Lions Track & Tunnel Walk

Ticketing has commenced for the 20^th Woodville Lions Track & Tunnel Walk on 4 May 2014. The i-SITE will have a display at the beginning of the walk promoting activities and attractions in the Tararua District to participants.

66. Vintage Car Rally - Norsewood

Ninety welcome packs have been prepared for participants of the Vintage Car Rally that takes place in Norsewood on 19 April 2014.

67. Tourism Tararua Meeting at Tui HQ

The NZCMA presentation held at TUI HQ was attended by i-SITE staff in March. In particular staff reported being very interested in motorhome statistics, how many motorhomes travel the country and exactly what people were attracted to when visiting.

68. World War 1 Film Evening

As a part of the Woodville Pioneer Museum exhibition that runs from 11 to 27 April 2014,the i-SITE is selling tickets to ‘Woodville – Remembering World War 1’ being held at the Regent Theatre in Pahiatua.

69. Rack Cards

Rack cards are the DLE sized promotional brochures advertising local businesses in the district. The i-SITE provided design and print assistance to Destinations Motor Lodge, Viking Motor Lodge, Abode Tararua, Middleton Model Railway and the International Police Museum in March.

70. Tararua i SITE Facebook statistics

Facebook ‘likes’

71. Tararua Information Centres statistics

March 2014

Totals

	March 2014	March 2013
Local	1540	1801
New Zealand	1116	978
Overseas	721	583

March has seen a substantial increase in both national and overseas numbers

Sport and Recreation

72. General

Whānau Triathlon

This event took place on March 23 at the Lido Aquatic Centre, Palmerston North. The event had 812 participants, with at least 46 participants from the Tararua District. The event was a major success for the organisation and the community. Feedback from Tararua participants was encouraging with one woman stating, “Encouragement from the people on the day made me run (I don’t usually run, I walk) and I beat my personal best. That was awesome!”

A Community Sport Advisor met with Dannevirke Athletics Club to discuss future support for the club. A Club WOF will be undertaken with the club, and coaches were encouraged to attend an athletics session that will take place at Sport Manawatu’s Regional Sports Conference.

Manawatu Secondary School Triathlon Championships

Staff organised these championships. Tararua District was represented by 23 students from Dannevirke High School and Tararua College, with two Dannevirke students winning medals.

Sport NZ Tararua Rural Travel Fund

104 applications were received, which is the most applications the fund has received in 5 years.

The Tararua Recreation Advisor has made contact with 15 local sport providers, including schools in the district, to discuss issues and support that can be offered.

Grade 2 Cycle Skills Course

The Active Transport Coordinator delivered the course to 17 students at Kumeroa Hopelands School.

Generic Entry Level Coaching Course

Staff have liaised with Tararua College to run a for parents and students of Tararua College and Mangamaire School in May.

Bush MultiSport Trust

The Sport and Recreation Manager has guided the through a review and update of both their Strategic Plan and Annual Plan.

Joint Cycle Safety Initiative

Sport Manawatu Recreation Advisor and Active Transport Coordinator, alongside School Community Office Senior Constable Lynda Kendrick, started a joint cycle safety initiative at Kumeroa-Hopelands school. Sport Manawatu will continue to support Lynda in her role and with the delivery of cycle safety lesson in schools.

MidCentral Rugby League

A Community Sport Advisor is working alongside clubs to manage the delivery of the League for Life programme to all league clubs in the region.

CoachPlus

17 Coach Developers from 12 different sports in the Tararua District attended the first of the quarterly CoachPlus lunches held at Sport Manawatu. Chris Boyd discussed talent identification and ‘the art vs. science of coaching’. A CoachPlus newsletter was sent to 320 coaches, which was based upon the discussion.

73. KiwiSport Regional Partnership Fund

The Primary School Sport Advisor is reviewing the Bush Cluster Fast Fund application for Terms 2 and 3 2014. Agreement was reached regarding further information that needs to be provided to Sport Manawatu prior to approval of the application.

74. Upcoming events

Regional Sports Conference

Our biannual conference is being held on Friday, May 16 at the Sport and Rugby Institute at Massey University in Palmerston North. Coaches and administrators from throughout the region are encouraged to attend.

Primary School Sports Festival

Sport Manawatu is organising this festival, involving over 600 Year 1-4 students at Arena Manawatu on Friday, April 11. Three Tararua schools are attending.

Wahine & Tane Tryathlon

The Tryathlon event will be held on Saturday, April 12 at the AMP Wai Splash Community Pool. The Tararua Recreation Advisor has been assisting event organisers, Rangitane o Tamaki nui a Rua, with the 12-week supported training programme and more recently recruited as the event volunteer liaison.

Tararua Sportsperson of the Year Awards

This year, to better align with national and international sporting calendars, the Tararua Sportsperson of the Year Awards will be moved to Friday October 17, 2014.

Recommendation

That the report from the Chief Executive dated 22 April 2014 concerning an update on key projects and items of interest to the Council (as circulated) be received.

Attachments

Nil.

[1] Land Transport Rule – Setting of Speed Limits 2003 page 1

*General subject matter to be considered*	*Reason for passing this resolution in relation to each matter*	*Ground(s) under Section 48 (1) for the passing of this resolution*
*Proposed Corridor Network Maintenance Agreement 2014-19*	*To protect commercial and industrial negotiations*	*Section (1)(a)(i)*
*Civic Honour Nomination*	*To protect the privacy of natural persons*	*Section (1)(a)(i)*

7.1	Bus Stop Shelter (Item 7.1)
7.1.1	Board Members Delaney and Christison are continuing to investigate possible options to provide a bus stop shelter at the current site that is not covered.
7.2	Options to Replace London Plane Trees Removed from Dannevirke Urban Streets (Item 9.1)
7.2.1	An informal meeting is to be held with the Manager Assets Group to discuss the proposed direction to take regarding the development of the plans concerning this matter.
7.2.2	Engineering Services are working with the Dannevirke High School to consider appropriate options to resolve the concerns relating to improving the parking and the traffic management safety in the vicinity of the school.
7.3	Outdoor Gym Equipment (Item 10.4)
7.3.1	Board Member Delaney reported that the formation of the focus group for this project is progressing, and further information is being gathered to enable the development of a proposal by the June meeting.

8.	Tararua District Council Report
8.1	*That the report of the Tararua District Council meeting held on 26 March 2014 (as circulated) be received.* Christison/Delaney Carried
8.2	2014/15 Draft Annual Plan
8.2.1	The Board will consider at its next meeting the preparation of a submission to the 2014/15 Draft Annual Plan consultation process.
8.2.2	It was noted that within this plan the community is requested to consider whether the Carnegie Centre should be strengthened to meet the minimum code required for the earthquake-prone building assessment.
8.2.3	A decision needs to be made to provide certainty for the current tenants of this building, namely the Tararua Community Youth Service, the Dannevirke Highland Pipe Band and the Dannevirke Toy Library.

9.1	Dannevirke Information Centre Management Committee
9.1.1	The Deputy Chairperson was unable to attend the recent meeting of the Dannevirke Information Centre Management Committee.
9.2	Meeting with Rural Community Residents / Leaders
9.2.1	Board members will attend the next meeting of the Norsewood Promotions Committee to be held on 14 April 2014 at 7.30 pm in the Norsewood War Memorial Hall.
9.3	Tararua District Road Safety Group
9.3.1	The Chairperson attended the Tararua District Road Safety Group meeting held on 4 March 2014, and he reported that all over length and over weight vehicles must use the Saddle Road as they are not permitted to travel through the Manawatu Gorge.
9.4	Town Centre Security Cameras Monitoring System Project
9.4.1	The Chairperson reported that fundraising to undertake this project continues, with decisions pending on applications made for financial assistance and pledges still being received.
9.5	Rural Community Transport Trust
9.5.1	The Chairperson reported that an initial meeting was held with representatives of the Horizons Regional Council and the MidCentral Public Health Unit to discuss the possibility of establishing a Rural Community Transport Trust within the district.
9.5.2	These discussions were productive, and it was agreed to arrange a further meeting to progress the development of a proposal for presentation to the community.
9.6	Opportunity for Young People to Participate in Board Meetings
9.6.1	Cr Isaacson is to arrange a meeting with Jeanne O’Brien of the Tararua Community Youth Service to seek her views on this matter.

13.1	Board Member Delaney reported that a focus group has been established for the commemoration to acknowledge the centenary of the First World War, and more interest is welcome through further participants.
13.2	At this time significant support and assistance is being provided by the High School, Library and the Gallery of History, with Paddy Driver preparing a business plan for the event.
13.3	A repository for information has been developed, and there will be commemorative activities and displays arranged in Dannevirke, with opportunities to be made available for appropriate environments through which organisations and individuals can share their stories.

5.1	The Chairperson notified board members of the Zone 3 Community Boards conference to be held in Wanganui on 9 and 10 May 2014.
5.2	An agenda and the programme will be circulated when it is received, and board members are invited to attend this conference.

Reference Number	Speed Limit	Description	Date Speed Limit Comes into Force	Legal Instrument	Previous Legal Instrument
01	50 km/h	At Eketahuna: All the roads within the area marked on the map entitled “Eketahuna Map 3”, and identified in the legend as a speed zone of 50 km/h, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.	10 May 2005	Tararua District Council Speed Limits Bylaw 2004	Notice in the New Zealand Gazette, 13/05/1998.

04	50 km/h	At Pahiatua: All the roads within the area marked on the map entitled “Pahiatua Map 9”, and identified in the legend as speed zone 50 km/h, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.	10 May 2005	Tararua District Council Speed Limits Bylaw 2004	Notice in the New Zealand Gazette, 13/05/1998.

06	50 km/h	At Woodville: All the roads within the area marked on the map entitled “Woodville Map 11” and identified in the legend as speed zone 50 km/h, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.	10 May 2005	Tararua District Council Speed Limits Bylaw 2004	Notice in the New Zealand Gazette, 13/05/1998.
07	50 km/h	At Norsewood: All the roads within the area marked on the map entitled “Norsewood Map 7”, and identified in the legend as speed zone 50 km/h.	10 May 2005	Tararua District Council Speed Limits Bylaw 2004	Notice in the New Zealand Gazette, 13/05/1998.

08	50 km/h	At Ormondville: All the roads within the area marked on the map entitled “Ormondville Map 8”, and identified in the legend as speed zone 50 km/h.	10 May 2005	Tararua District Council Speed Limits Bylaw 2004	Notice in the New Zealand Gazette, 13/05/1998.

09	50 km/h	At Dannevirke: All the roads within the area marked on the map entitled “Dannevirke Map 2”, and identified in the legend as speed zone 50 km/h, except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.	10 May 2005	Tararua District Council Speed Limits Bylaw 2004	Notice in the New Zealand Gazette, 13/05/1998.

11	50 km/h	At Akitio: All the roads within the area marked on the map entitled “Akitio Map 1”, and identified in the legend as speed zone 50 km/h , and identified in the legend as speed zone 50 km/h.	10 May 2005	Tararua District Council Speed Limits Bylaw 2004	Notice in the New Zealand Gazette, 13/05/1998.

12	50 km/h	At Pongaroa: All the roads within the area marked on the map entitled “Pongaroa Map 10”, and identified in the legend as speed zone 50 km/h.	10 May 2005	Tararua District Council Speed Limits Bylaw 2004	Notice in the New Zealand Gazette, 13/05/1998.

13	50 km/h	At Herbertville: All the roads within the area marked on the map entitled “Herbertville Map 4 ”, and identified in the legend as speed zone 50 km/h , except for those roads or areas that are marked on the said map and identified in the legend as having a different speed limit, as referenced in the appropriate schedule of this bylaw.	10 June 2008	Tararua District Council Speed Limits Bylaw 2004 amendment no 2