Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 26 February 2014 commencing at 1.00 pm.

1. Present

His Worship the Mayor – Mr R A Ellis, Crs W H Keltie (Deputy Mayor), T H Collis, J E Crispin, W H Davidson, K R Fenemor, S A Hull and C J Isaacson.

In Attendance

Mr B King - Chief Executive

Mr R Taylor - Governance Manager

Mr P Wimsett - Manager Strategy and District Development

Mr R Suppiah - Chief Financial Officer

Mrs K Dever-Tod - Manager Assets Group

Mrs L Simpkin - Economic Development and Communications Manager (until item 9)

Mr M Thomas - Strategy and Policy Adviser

2. Council Prayer

2.1	The Council Prayer was given by His Worship the Mayor – Mr R A Ellis.

3. Apologies

3.1	*That an apology be sustained from Cr D A Roberts for non-attendance at the meeting.* Crs Keltie/Collis Carried

4. Notification of Items Not on the Agenda

4.1

Nil

5. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

5.1

Nil

6. Personal Matters

6.1	Nil
7.	Pukaha Mount Bruce
7.1	The Mayor welcomed Helen Tickner (General Manager of Pukaha Mount Bruce) to the meeting, and invited her to address the Council.
7.2	Helen Tickner gave a visual presentation on events and activities at the National Wildlife Centre, and this included reference to the following matters: The Pukaha Mount Bruce Board is undertaking the management and operation of the Wildlife Centre that was previously the function of the Department of Conservation. The focus of the activities is to provide a visitor and education centre based on environmental features and experiences promoted as a tourist attraction. The objective is to market the facilities as a destination that visitors must include in their travel itinerary of locations within the lower North Island. A facilities upgrade has been completed through improvements to the wastewater, sewerage, toilets and provision of a secondary treatment plant. A feasibility study shall occur to consider the development of a walk through aviary. Programmes have been established to preserve various species of native birds through maintaining the area as a captive breeding site. The control of animal pests is essential to protecting and maintaining the survival of birds within the forest, and the support and funding received for the restoration project is fundamental to achieving that objective. Volunteers are providing very dedicated support to assist with activities and making visitors welcome. Visitor strategies have been developed with an emphasis on increasing the success of the facility as a significant attraction.
7.3	The work being undertaken by Helen Tickner through her position as General Manager of Pukaha Mount Bruce was acknowledged, and she was thanked for the presentation concerning this matter.

8.	New Zealand Motorcaravan Association
8.1	The Business and Communications Administrator, Louise Charlton was introduced to the Council prior to the commencement of this item of business.
8.2	The Economic Development and Communications Manager spoke on the growth of motorcaravans for travel and the potential it brings to attract visitors to the district. This is an opportunity to create economic benefits to this area, and currently this has occurred in Dannevirke and Woodville, with Pahiatua and Eketahuna to follow.
8.3	Dawn and Fred Fellows of the New Zealand Motorcaravan Association were welcomed to the meeting, and they acknowledged the Council’s positive approach to promoting the district as a destination where such vehicles are encouraged by providing the necessary supportive arrangements to accommodate their needs.
8.4	The value of making these travellers welcome during their stays results in them stopping and supporting local retailers and facilities, with this source of spending providing additional income to various sectors of the community.
8.5	Woodville is the most recent place in the district that has been recognised as a motorcaravan friendly town, and Dawn Fellows presented a certificate to the Mayor conveying this status.
8.6	The Mayor thanked Dawn and Fred Fellows for attending the meeting to make this presentation.

9. Confirmation of Minutes

9.1	*That the minutes of the Council meeting held on 29 January 2014 (as circulated) be confirmed as a true and accurate record of the meeting.* Crs Hull/Fenemor Carried

10. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda

10.1	Pahiatua Town Bridge (Item 10.8.2)
10.1.1	The utilities company fixtures attached to the handrails of the Pahiatua Town Bridge are being revised today to locate them underneath this structure.

11. Community Boards and Community Committees Reports

11.1	Dannevirke Community Board
11.1.1	*That the report of the Dannevirke Community Board meeting held on 3 February 2014 (as circulated) be received.* Crs Collis/Crispin Carried
11.1.2	Tararua Training Task Force
11.1.2.1	The Tararua Training Task Force governance body is to consider at its next meeting the request that their membership include a representative appointed from the Tararua Community Youth Service.

11.2	Eketahuna Community Board
11.2.1	*That the report of the Eketahuna Community Board meeting held on 7 February 2014 (as circulated) be received.* Crs Collis/Crispin Carried
11.2.2	Meeting Venue
11.2.2.1	The Community Assets Manager is obtaining a quote to install a heat pump in the War Memorial Hall, noting that the Board is intending to move its meetings to this venue as it has concerns about the possible earthquake risk from the adjacent building’s wall to the Eketahuna Service Centre Meeting Room.
11.2.2.2	Proceeding with this request is dependent on the cost involved as it was not previously included in the budget or future programmes, and the expenditure is subject to being able to be accommodated within existing available funds.
11.2.2.3	It was noted that the War Memorial Hall building has not been assessed in terms of its earthquake risk rating, and it may be of a lesser safety standard than the Service Centre Meeting Room structure.

11.3	Pahiatua On Track
11.3.1	*That the report of the Pahiatua On Track meeting held on 5 February 2014 (as circulated) be received.* Crs Collis/Crispin Carried
11.3.2	Painting of the Kerbs
11.3.2.1	Painting of the kerbs is outside of the subsidised roading programme, and such work is undertaken for aesthetic purposes that are not part of the carriageway line-marking.
11.3.2.2	The associated expenditure may be funded as unsubsidised work, and the Manager Engineering Services could be requested to consider its priority against other projects done through this budget.

11.4

Woodville Districts' Vision

11.4.1

That the report of the Woodville Districts’ Vision meeting held on 5 February 2014 (as circulated) be received.

Crs Collis/Crispin Carried

12. Reports

12.1

Recreation and Reserves Strategy - 2014

12.1.1

That the report from the Manager Assets Group dated 18 February 2014 concerning the Recreation and Reserves Strategy - 2014 (as circulated) be received, and

That the Council adopts for consultation the Draft Recreation and Reserves Strategy, and

That to consult on this matter the strategy be included within the 2014/2015 Draft Annual Plan statement of proposal.

Crs Hull/Keltie Carried

12.2

Second Quarter Financial Report to 31 December 2013

12.2.1

That the report from the Chief Financial Officer dated 19 February 2014 concerning the second quarter financial report to 31 December 2013 (as circulated) be received and the contents are noted.

Crs Isaacson/Crispin Carried

12.3

Draft Submission to the New Zealand Transport Agency Funding Assistance Rates Review

12.3.1

That the report from the Strategy and Policy Adviser dated 18 February 2014 concerning the draft submission to the New Zealand Transport Agency Funding Assistance Rates Review (as circulated) be received, and

That the Council approve in principle the draft submission as attached to this report, and

That the Council agrees to consult with other interested councils on the content of the submission with the intention of presenting a more unified sector response to the New Zealand Transport Agency, and

That the Council notes that if discussions with other councils result in the opportunity to change the submission to strengthen the Council’s position, then a further report will be considered at the March meeting.

Crs Keltie/Hull Carried

12.4

Tenders for Contract CO4/13 Saddle Road Upgrade

12.4.1

That the report from the Manager Engineering Services dated 18 February 2014 concerning the tenders for Contract CO4/13 Saddle Road Upgrade (as circulated) be received, and

That the tender from Stringfellows Civil Engineering Contractors Limited for the sum of $2,198,736.60 excluding GST be accepted.

Crs Keltie/Fenemor Carried

12.5

Grant Application of Ashleigh Ahipene to the International Representatives Scheme

12.5.1

That the report from the Tararua Recreation Advisor dated 14 February 2014 concerning the grant application of Ashleigh Ahipene to the International Representatives Scheme (as circulated) be received, and

That the Council approves the application made by Ashleigh Ahipene for assistance towards her costs to represent New Zealand at the IFMA Amateur World Muay Thai Competition held in Langkawai, Malaysia from 1 to 10 May 2014, and

That the sum of $800.00 be granted from the International Representatives Scheme for this purpose.

Crs Davidson/Collis Carried

12.6

Planning Decisions Made Under Delegated Authority

12.6.1

That the report from the Planning Manager dated 19 February 2014 concerning Planning decisions made under delegated authority (as circulated) be received and the contents are noted.

Crs Isaacson/Davidson Carried

12.7	Staff Report
12.7.1	Old Gorge Cemetery
12.7.1.1	The voluntary work undertaken through the Friends of the Gorge Cemetery to repair the many headstones damaged by the earthquake was acknowledged.
12.7.2	District Map
12.7.2.1	The new district map available from all Service Centres, Information Centres and the i-SITE was commended.
12.7.3	Steam Train Visit – Art Deco Weekend
12.7.3.1	The steam train visit to Dannevirke as part of the art deco weekend in Napier was a successful event, and all those involved are congratulated on arranging this attraction.
12.7.4	Central District Field Days
12.7.4.1	Councillors were invited to assist with the Council’s attendance at the Central District Field Days to profile Tararua and all it has to offer to Manawatu residents and visitors alike.
12.7.4.2	This event is held from 13 to 15 March 2014, and help would be appreciated on the Thursday and Friday to provide additional support to the Economic Development and Communications Manager. The Saturday is already adequately covered.
12.7.5	*That the report from the Chief Executive dated 18 February 2014 concerning an update on key projects and items of interest to the Council (as circulated) be received.* Crs Fenemor/Crispin Carried

13. Portfolio Reports

13.1	Rural Health Alliance Aotearoa New Zealand
13.1.1	Cr Hull will be attending the Rural Health Alliance Aotearoa New Zealand conference day held on 12 March 2014.

14. Mayoral Matters

14.1

Nil

15. Items not on the Agenda

15.1

Nil

There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 2.30 pm.

____________________________

Mayor

Report

Date	:	19 March 2014
To	:	Mayor and Councillors Tararua District Council
From	:	Craig Lunn Planning Manager
Subject	:	Planning Matters decided under Delegated Authority
Item No	:	11.2

1. Resource Management

The Chief Executive has granted the following resource consents under delegated authority:

2. Subdivision Applications

Pursuant to Sections 104, 104A and 104B of the Resource Management Act 1991, the following subdivision consents have been granted:

2.1 201.2013.107.1 Dial-a-Do-It Ltd, Crewe Street, Pahiatua

Consent to subdivide Lot 40 DP 746 and Lot 41 DP 746 into six allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• Subject to the imposition of conditions, the activity will have no more than minor actual or potential adverse effects on the environment.

• The proposal is not contrary to any relevant objectives or policies.

• The proposal is consistent with Part II of the Resource Management Act 1991.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

General Conditions

1. The development shall proceed in general accordance with the plans and information submitted with the application and held on Council files 201.2013.107.1 and 202.2013.107.1 and stamped ‘Planning Approved’ (Ref: “Proposed Section Layout – Oct 2013 – File 115 – Sheet No. 01”, except where superseded by further information received on 24 January, 29 January, 30 January, and 3 February 2014. Minor variations to this consent may be approved upon request, providing the development is not materially different, the scale and intensity of adverse effects will be no greater, and no approval from affected persons is needed.

2. If a conflict arises between any conditions of this consent and the application, the conditions of this consent shall prevail.

3. If this consent is not given effect to within a period of 5 years from the date of its commencement it shall lapse under Section 125 of the Resource Management Act 1991.

4. Prior to requesting approval under Section 223 of the Resource Management Act 1991 the applicant shall give a written statement by a Registered Professional Surveyor to Council to the effect that all services are confined to their respective lots or provision is made for suitable easements to be granted or reserved and endorsed in the Cadastral Survey Dataset.

5. The approval of the Council under Section 223 of the Resource Management Act 1991 is subject to the registration of consent notices required as conditions of this consent.

6. Prior to requesting approval under Section 223 of the Resource Management Act 1991, the consent holder must comply with the following:

(i) The consent holder must appoint and have approved by Council a Technical Representative (being a Registered Professional Surveyor or Chartered Professional Engineer) to monitor the construction of all approved works including the right of way, water, sewer, and stormwater services to each lot.

(ii) No physical works can be carried out until the above has been approved by the Council.

(iii) The consent holder must ensure that an application to Council is made for the service connections to Council mains, as this work needs to be carried out by an approved contractor.

7. Prior to requesting approval under Section 224 of the Resource Management Act 1991 the consent holder shall provide two copies of “as-built plans” to Council for all public and private infrastructure which has been constructed in relation to this resource consent.

8. Prior to requesting approval under Section 224 of the Resource Management Act 1991, the consent holder shall provide a certificate from the Technical Representative (approved under condition 6) that the water supply disinfection procedure complies with the Disinfection Code of Practice and Good Water Supply Practices.

9. Prior to requesting approval under Section 224 of the Resource Management Act 1991, the consent holder shall provide a certificate to Council from the approved Technical Representative (under condition 6) that:

(i) The physical works have been carried out in accordance with the conditions of consent approved by Council.

(ii) The physical works meet the relevant NZS 4404:2010 standards.

10. Prior to requesting approval under Section 224 of the Resource Management Act 1991 the consent holder shall provide a written statement to Council detailing how all the conditions of consent have been met, except for those conditions otherwise addressed by Condition 8 above.

Infrastructure and Services Conditions

11. That a new 100mm diameter mPVC public water main shall be constructed and extend approximately 56 metres along Crewe Street from the existing water main on Tararua Street to the proposed subdivision access on Crewe Street. A new fire hydrant, fittings, lateral and sluice valve must be constructed at the termination of the extended water main. The new public infrastructure is to be vested in Council. The consent holder must cover the costs of providing the public infrastructure.

12. That a new 150mm diameter mPVC public sewer main shall be constructed and extend approximately 56 metres along Crewe Street from the existing sewer main on Tararua Street to the proposed subdivision access on Crewe Street. A new manhole, fittings and lateral must be constructed at the termination of the extended sewer main. The new public infrastructure is to be vested in Council. The consent holder must cover the costs of providing the public infrastructure.

13. That a new 150mm diameter mPVC private sewer main shall be constructed within the rights of way and servicing access across Lots 1-6 and connect to the extended public sewer main in Crewe Street. 100mm diameter laterals with inspection eyeholes shall be provided from the private sewer main to service lots 3-6. A manhole and fittings shall be provided at the lateral connection point for lots 5-6. The consent holder must cover the costs of providing the private infrastructure.

14. That a new 65mm diameter mPVC private water main shall be constructed within the rights of way and servicing access across lots 1-6 and connect to the extended public water main in Crewe Street. 19mm diameter laterals with individual water tobies shall be provided from the private water main to service lots 3-6. The consent holder must cover the costs of providing the private infrastructure.

15. Lots 1 and 2 must be connected to the public reticulated water and sewer mains in Crewe Street. This condition shall be imposed by way of a consent notice registered on the titles for lots 1-2 of the subdivision of lots 40 and 41 DP 748. The consent notice shall be prepared by the Council at the cost of the consent holder.

16. That a 100mm diameter private stormwater drain shall be required to dispose of stormwater from the site directly into the tributary stream in accordance with the requirements of the Manawatu-Wanganui Regional Council. This condition shall be imposed by way of a consent notice registered against the titles for lots 1, 3-6 of the subdivision of lots 40 and 41 DP 748. The consent notice shall be prepared by the Council at the cost of the consent holder.

17. That a 100mm diameter private stormwater drain shall be required to dispose of stormwater from the site directly into the tributary stream in accordance with the requirements of the Manawatu-Wanganui Regional Council OR directly to kerb and channel in Crewe Street. This condition shall be imposed by way of a consent notice registered against the title for lot 2 of the subdivision of lots 40 and 41 DP 748. The consent notice shall be prepared by the Council at the cost of the consent holder.

18. The Council’s solicitors shall prepare a certificate to record the rights of each party with regard to the maintenance and repair of the proposed private common water and sewer infrastructure. The consent holder must cover the costs of preparing the certificate. The certificate shall be imposed by way of a consent notice registered against the titles for lots 1-6 of the subdivision of lots 40 and 41 DP 748.

Traffic and Access Conditions

19. The consent holder shall construct a new 5-metre wide vehicle crossing to the right of way to lots 1-6 in compliance with the standards set out in Appendix 11 of the TDC District Plan.

20. That the rights of way access must be formed, sealed and designed in accordance with New Zealand Standard 4404: 2010 Land Development and Subdivision Infrastructure Suburban Live and Play Figure E9.

Natural Hazard Conditions

21. Prior to the issue of s224, the technical representative appointed in condition 6 shall provide written confirmation that MWRC Land Use Consent 106770 has been given effect to and completed in accordance with the conditions of that consent.

22. Lots 3 and 5 are subject to a building line restriction due to flood hazard. No residential buildings may be located within 2 metres from the crest of the tributary bank as shown on the approved survey plan. This condition shall be imposed by way of a consent notice registered against the titles for lots 3 and 5 of the subdivision of lots 40 and 41 DP 748. The consent notice shall be prepared by the Council at the cost of the consent holder.

23. Lots 1 and 4 are subject to a building line restriction due to flood hazard. No residential buildings may be located within 4 metres of the crest of the tributary bank as shown on the approved survey plan. This condition shall be imposed by way of a consent notice registered against the titles for lots 1 and 4 of the subdivision of lots 40 and 41 DP 748. The consent notice shall be prepared by the Council at the cost of the consent holder.

24. Prior to requesting a Section 223 certificate, the consent holder must provide a written statement from a registered professional surveyor confirming that the building area/building line restriction has been pegged and marked on site. The building line restrictions for lots 1, 3-5 shall be clearly delineated on the survey plan.

25. Lot 6 is subject to a flood hazard. A suitably qualified and experienced chartered professional engineer shall determine the safe setback distance, relating to flood hazard risk, for the location of a residential building on lot 6. This condition shall be imposed by way of a consent notice registered against the title for lot 6 of the subdivision of lots 40 and 41 DP 748. The consent notice shall be prepared by the Council at the cost of the consent holder.

Geotechnical Conditions

26. Lots 5 and 6 consist of loess silt soils and do not meet the definition of ‘good ground’ contained in NZS3604:2011. Therefore, the foundation design of any future residential building on these lots must be subject to a specific design by a suitably experienced chartered professional engineer. This condition shall be imposed by way of a consent notice registered against the titles for lots 5 and 6 of the subdivision of lots 40 and 41 DP 748. The consent notice shall be prepared by the Council at the cost of the consent holder.

27. Lot 2 contains uncompacted fill and does not meet the definition of ‘good ground’ contained in NZS3604:2011. Therefore, the foundation design of any future residential building on these lots must be subject to a specific design by a suitably experienced chartered professional engineer. This condition shall be imposed by way of a consent notice registered against the title for lot 2 of the subdivision of lots 40 and 41 DP 748. The consent notice shall be prepared by the Council at the cost of the consent holder.

28. Lots 1, 3 and 4 contain uncompacted fill and do not meet the definition of ‘good ground’ contained in NZS3604:2011. Therefore, the foundation design of any future residential building on these lots must be subject to a specific design by a suitably experienced chartered professional engineer. This condition shall be imposed by way of a consent notice registered against the titles for lots 1, 3 and 4 of the subdivision of lots 40 and 41 DP 748. The consent notice shall be prepared by the Council at the cost of the consent holder.

Advice Notes:

a. Pursuant to Section 357 of the Resource Management Act 1991, if you disagree with this decision or any of the conditions of consent, you may lodge an objection in writing to the Tararua District Council. The objection must be received within 15 working days of the receipt of this written decision.

b. One or more survey plans may be submitted for Council approval pursuant to Section 223 of the Resource Management Act, within the lapse period specified by this consent. Any approved survey plan will subsequently lapse, if not deposited within three years of the date of approval.

c. An application can be made to extend the lapse period specified by this consent pursuant to Section 125 of the Resource Management Act, if made prior to a survey plan being submitted and approved by the Council.

d. An application for water and sewer connections to the public water and sewer mains in Crewe Street for lots 1-2 may be made at the building consent stage.

e. An application for stormwater disposal to the kerb and channel on Crewe Street for lot 2 may be made at the building consent stage.

f. The Engineering design specification in relation to condition 28 should consider the slope stability assessment contained in the Opus International Consultants Ltd Geotechnical Report submitted with the application.

2.2 201.2014.2.1 The Roman Catholic Bishop of Diocese Palmerston North, Tyndall & Wakeman Street, Pahiatua

Consent to subdivide lots 1, 2, 3, 4, 21 & 22 DP 338 and Lot 5 DP 62506 into nine allotments

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• The adverse effect of the proposed subdivision is considered to be less than minor; and

• Granting consent will be consistent with the relevant objectives and policies and area characteristics of the Tararua District Plan and the relevant provisions of the Part II of the Resource Management Act 1991.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. The proposed subdivision shall proceed in accordance with the information and plans submitted with the application lodged on 8 January 2014, amendments received on the 3 February 2014 and in particular the subdivision plan drawn by C. G Bone (dated 7 February 2014) and Keall & Associates Ltd Scheme Plan dated (18 September 2013). This information is entered into Council records as 201-2014-2-1.

2. Prior to requesting a Section 223 certificate, easements for rights of way and services outlined in the memorandum of easements and marked ‘A’, ‘B’, ‘C’, ‘D’, ‘E’ on the subdivision plan dated ‘7/2/2014’ submitted with the application, be duly reserved or granted.

3. Prior to requesting a Section 224 certificate, a vehicle crossing to proposed lots 1 -7 no less than 6 metres wide be formed in accordance with environmental standard 5.3.3 and Appendix 11 of the Tararua District Plan. Please refer to advice note b.

4. Prior to requesting a Section 224 certificate, a written statement outlining that the vehicle crossing has been formed in accordance with Environmental Standard 5.3.3 and Appendix 11 of the Tararua District Plan shall be provided to the Planning Manager.

5. That lot 7 hereon and lot 8 hereon be held in one Certificate Freehold Register.

6. The lapsing date for the purpose of Section 125 of the Resource Management Act 1991 shall be 5 years from the date of commencement.

Advice Note:

b. In regards to condition (2), an application to upgrade the existing vehicle crossing will be required. Please contact, Engineering Services, Roading Manager (06 376 0200), if you require further information.

2.3 201.2014.3.1 R. & D. Palmer & T. Lock, 76538 State Highway 2, Matamau

Consent for a boundary adjustment subdivision between lot 2 DP 28116 and part rural section 4 Whakaruatapu.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

• Granting consent will be consistent with the relevant objectives, policies, and area characteristics of the Operative Tararua District Plan and the relevant provisions of the Part II of the Resource Management Act 1991.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by the Council on 29 January 2014, including the subdivision plans drawn by C G Bone dated “January 2014”, and held on Council file 201.2014.3.1, except as required by the following conditions.

2. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

2.4 201.2014.5.1 The Crooked Manor Station Ltd, Huia Road, Pongaroa

Consent for a boundary adjustment subdivision between lot 1 DP 443112 and lot 2 DP 443112.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• The environmental effects of the proposal will be no more than minor, subject to the recommended conditions of consent.

Pursuant to Sections 108 and 220 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That the proposed subdivision shall proceed in general accordance with the application received by the Council on 12 February 2014, including the subdivision plans drawn by Tomlinson & Carruthers Surveyors Limited dated “December 2013” with reference “no. 13-143”, and held on Council file 201.2014.5.1, except as required by the following conditions.

2. That this consent will lapse if not given effect to within 5 years from the date of commencement, under Section 125 of the Resource Management Act 1991.

Advice Note:

3. Subdivision Plans Approval

Pursuant to Section 223 of the Resource Management Act 1991, having previously obtained subdivision consent, the following plans of subdivision have been approved:

201.2013.88.1 F. & M. Blatchford, Valley Road, Papatawa

201.2014.1.1 G. Henderson, Coast Road, Akitio

201.2014.5.1 The Crooked Manor Station, Huia Road, Pongaroa

4. Land Use Applications

Pursuant to Sections 104, 104A and 104B of the Resource Management Act 1991, the following land use consents have been granted:

202.2013.107.1 Dial-a-Do-It Ltd, Crewe Street, Pahiatua

Consent to undertake earthworks on land legally described as lot 40 DP 746 and lot 41 DP 746

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• Subject to the imposition of conditions, the activity will have no more than minor actual or potential adverse effects on the environment.

• The proposal is not contrary to any relevant objectives or policies.

• The proposal is consistent with Part II of the Resource Management Act 1991.

Pursuant to Section 108 of the Resource Management Act 1991, consent was granted subject to the following conditions:

General Conditions

2. If a conflict arises between any conditions of this consent and the application, the conditions of this consent shall prevail.

3. If this consent is not given effect to within a period of 5 years from the date of its commencement it shall lapse under Section 125 of the Resource Management Act 1991.

Cultural, Heritage and Archaeological Conditions

4. If any archaeological remains or sites are uncovered during physical works, the consent holder must follow the accidental discovery protocol outlined below:

a. Work shall cease immediately in the vicinity of the discovery.

b. All machinery shall be shut down and the site secured.

c. The consent holder shall notify the New Zealand Historic Places Trust, the Tararua District Council Planning Manager, Ngati Kahungunu Iwi Incorporated, and Rangitane o Tamaki nui a Rua Incorporated.

d. If human bones are discovered, the consent holder shall also notify the New Zealand Police.

e. Works affecting the archaeological site shall not resume until the New Zealand Historic Places Trust, the Tararua District Council Planning Manager, Ngati Kahungunu Iwi Incorporated, Rangitane o Tamaki nui a Rua Incorporated, and New Zealand Police (if skeletal remains are involved) have each given approval for work to continue.

f. The consent holder will cover the costs of any archaeological work that may be deemed necessary under the requirements of the Historic Places Act 1993 or subsequent legislation.

Note: Evidence of archaeological remains or sites can include burnt stones, charcoal, shells, ditches, walls, pits, old building foundations, artefacts or structures of Maori or European origin and human burials.

Soil Contamination Conditions

5. That the area of the site that is suspected of containing bitumen shall be tilled. If any bitumen is found the area around the find shall be excavated to 300mm below the bitumous material, then backfilled with 300mm of clean topsoil from within the subject site.

6. That if any bitumen that is uncovered from tilling the site it shall be collected, deposited and sealed under the rights of way access.

Construction Conditions

7. That while earthworks are being undertaken and prior to re-vegetation, areas of exposed earth shall be regularly dampened with water to ensure that no wind born dust is able to be deposited outside the property boundaries.

8. Any excess clean fill material resulting from the proposed earthworks shall be transferred and deposited off-site to a permitted and lawful disposal location within 20 working days of completion of the earthworks.

9. All areas of exposed earth must be re-grassed/hydro-seeded at the earliest possible opportunity following soil disturbance, or at the latest within 20 working days of completion of the earthworks.

10. Mufflers shall be used on all earth working machinery to reduce the noise emanating from these machines and any potential adverse effects on residents.

11. All construction and earthworks activities shall be limited to the following hours of 07:30 – 18:00 weekdays and 08:00 – 16:00 Saturday. No construction or earthworks are to be undertaken on Sundays and public holidays.

12. Heavy machinery or plant may only access/exit the site and operate on the site between 08:00 – 18:00 weekdays and between 08:00 – 16:00 Saturday. No heavy machinery or plant may access/exit the site or operate on the site on Sundays and public holidays.

13. All construction and earthworks on the site must be designed and conducted to ensure that construction noise from the site does not exceed the noise limits in the following table. Sound levels must be measured and assessed in accordance with the provisions of NZS 6803:1999 Acoustics – Construction Noise.

Time Period	Weekdays (dBA)		Saturdays (dBA)
Time Period	Leq	Lmax	Leq	Lmax
06:30 – 07:30	60	75	45	75
07:30 – 18:00	75	90	75	90
18:00 – 20:00	70	85	45	75
20:00 – 06:30	45	75	45	75

Advice Note:

b. If more than 2,500m² of land is disturbed over a 12 month period then land use consent will be required from the Manawatu-Wanganui Regional Council.

4.1 202.2013.111.1 Fonterra Dairy Co-operative Group Ltd, 552 Scarborough Road, Mangamutu

Consent to construct a wastewater treatment plant and storage pond on land legally described as Section 18 Block VII Mangahao SD (CFR: WN63/115).

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• The potential adverse effects associated with the development and use of the proposed wastewater treatment plant on the relocated site are considered to be no more than minor, as described in more detail in section 7 of this report.

Pursuant to Section 108 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. The conditions applying to this consent shall be the applicable conditions of the Tararua District Council Land Use Consent 202-2013-55-1, as amended by the consent granted to a Section 127 Resource Management Act application to change the conditions of this consent, and in particular general condition 1 and landscape condition 24. Landscape condition 34 is cancelled, as it is no longer applicable.

4.2 202.2014.4.1 Fonterra Dairy Co-operative Group Ltd, 118 Mangahao Road, Mangamutu

Consent to encroach into the recession plane to enable the construction and use of a rail tunnel as detailed in the Section 127 RCA by Fonterra Co-operative Limited

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• Whilst technically the site is in a Rural Management Area and therefore the rule applies, the activity scheduled in Rule 4.1.2.2(a) is industrial in both its nature and effect. Also, the adjacent land is part of a designated rail corridor which is also considered to be an Industrial Management Area under the provisions of the District Plan (refer Rule 5.3.5 Rail Corridor). Given this situation, it is considered that the protection of rural amenity values, the right to reasonable sunlight, and avoidance of shadowing which the recession plane is designed to enable, can all occur. Application of a recession plane is required but makes no sense in a situation such as this where the activity on both sides of the boundary is industrial in both its nature and its effects on the environment and is designed to operate as a coherent industrial activity.

• Combined with the fact that KiwiRail, as the adjacent landowner, has given its written approval to the amended site layout including the rail tunnel, there does not appear to be any reason why consent to this aspect of the application could not be granted. To require a separate RCA for a technical non-compliance with a permitted activity provision when, in essence, the District Plan provides for neighbouring (adjacent) industrial activities to be exempt from the recession plane rule, would be non-sensical, but is a legal nicety.

Pursuant to Section 108 of the Resource Management Act 1991, consent was granted subject to the following conditions:

1. That this consent shall lapse ten years after the date of commencement of the consent unless the consent is given effect to before that lapsing date, pursuant to Section 125 of the Resource Management Act 1991.

5. Variation Application

Pursuant to Section 127 of the Resource Management Act 1991, the following variations to existing consents have been granted:

5.1 202.2013.55.2 Fonterra Dairy Co-operative Group Ltd, 118 Mangahao Road, Mangamutu

Consent to change conditions 1, 6(b), 16, 17, 20, 21, 24, 27, and 28 and cancellation of condition 34 of resource consent 202-2013-55-1. These changes were requested as a consequence of proposed amendments to the consented layout plan.

Pursuant to Section 113 of the Resource Management Act 1991, consent was granted for the following reasons:

• The requested changes to consent conditions will not give rise to any additional adverse effects on the environment that are more than minor. All things considered the effect of the changes will be less than minor. The proposed changes to the site layout plan and the conditions of consent will not result in any fundamental change to the nature of the consented works and activities.

• As the effects of the changes are considered to be less than minor, it is concluded that no submitter who made a submission on the original application, nor any additional person will be adversely affected by the requested change or cancellation of conditions, other than KiwiRail (from whom written approval has been obtained).

Pursuant to Section 127 of the Resource Management Act 1991, consent to the cancellation of condition 34 of resource consent 202-2013-55-1 was granted and that the requested changes to conditions was granted subject to minor amendments such that the changed conditions to apply are as detailed below:

Condition 1: The proposed expansion of the Pahiatua Fonterra factory and the construction of the proposed wastewater treatment plant and treated wastewater storage pond and associated works shall be constructed and operated generally in accordance with the information and site plans accompanying the application and submitted as additional information, except as amended by information and plans submitted as part of the application to change conditions of consent dated 20 January 2014 and the plans, including landscape plan, and details submitted as part of the wastewater treatment plant application dated 17 December 2013 and revised on 23 December. Where there is inconsistency or ambiguity between the application and these conditions, the conditions shall prevail.

Condition 6: Noise arising as a result of the operation of the Fonterra Pahiatua factory, including all ancillary equipment, maintenance activities, and operation of vehicles on site with the exception of train movement noise, shall comply with the following noise limits:

Noise emissions from the factory shall not exceed:

a) From 7.00am to 7.00pm daily:

i. 55 dB LAeq (15min) when measured at the notional boundary of any dwelling outside the dairy factory national boundary; and

ii. 60 dB LAeq (15 min) when measured at the notional boundary of any dwelling that existed at 6 November 2009 and is located inside the dairy factory noise boundary.

b) From 7.00pm to 7.00am daily:

i. 45 dB LAeq (15 min) and 75 LAFmax when measured at any point outside the dairy factory noise boundary, excluding that area near the north east boundary of the dairy factory shown in Appendix B3 of the Marshall Day Supplementary Noise Assessment dated 16 December 2013; and…

ii. 60 dB LAeq (15 min) when measured at the national boundary of any dwelling that existed at 6 November 2009 and is located inside the dairy factory noise boundary.

Condition 16: Pukemiku Road along the boundary of the Pahiatua manufacturing plant site from its intersection with Pahiatua-Mangahao Road to the northern side of the northern most entrance as shown on amended site layout plan, 4222547-RC-0503 Revision D attached to and forming part of these conditions (Appendix 2 to the Section 127 application dated 20 January 2014), shall be widened to a minimum width of 6.5 metres to allow for one heavy vehicle to pass another. The design shall be based on Austroads “Rural Road Design: A Guide to the Geometric Design of Rural Roads” and approved by the District Council.

Condition 17: The consent holder shall ensure that grass is established and maintained, to a height no greater than 1 metre, west of the Pahiatua-Mangahao Road / Pukemiku Road intersection, as identified in figure 7.1 of the Abley Traffic Impact Assessment report (included in attachment 4 of the original consent and forming part of these conditions) and that no other structures or vegetation in that area have a height greater than 1 metre, in order to retain the sight lines established.

Condition 20: Prior to the commencement of operation of the P3 dryer the consent holder shall ensure that:

a. The site egress onto Pahiatua-Mangahao Road is reduced to a width of 6m as shown on the amended site layout plan, 4222547-RC-0503 revision D in the Section127 application dated 20 January 2014;

b. The new accesses onto Pukemiku Road have been formed and the widening of Pukemiku Road along its frontage with the site has been undertaken in accordance with condition 16;

c. Clear site lines have been established in accordance with condition 17;

d. The existing right turn lane for vehicles turning from Pahiatua-Mangahao Road into the plan is removed; and

e. ‘No entry’ signs are provided at the site egress facing Pahiatua-Mangahao Road.

Condition 21: Prior to the operation of the P3 dryer onsite, the consent holder shall submit to the Tararua District Council for certification an emergency traffic management plan. The purpose of that plan shall be to set out and detail the extent and timing of traffic during any emergency event or incident which makes Pukemiku Road unavailable for use, and in particular:

a. Requiring the consent holder to advise the Tararua District Council within 30

b. minutes of the discovery of the incident or emergency which causes the closure of Pukemiku Road;

b. Limiting the use of the Pahiatua-Mangahao Road site access for tanker movements entering the site to the duration of closure of Pukemiku Road; and

c. Detailing the practices and procedures to be followed by traffic and associated activities on roads adjoining and surrounding the site during the emergency or incident;

Condition 24: The consent holder shall implement the site landscaping planting and other landscape treatment works shown on the amended landscape concept plan provided in Appendix 4 to the Section 127 application dated 20 January 2014 and shown on the landscape plan contained in Appendix 3 of the wastewater treatment plant and storage pond application dated 17 December and revised on 23 December 2013.

Condition 27: The noise bunds and the acoustic fence to the dimensions specified on the amended landscape concept plan provided in Appendix 4 to the Section 127 application dated 20 January 2014 shall be constructed and completed (with the exception of landscape planting referred to in condition 28 prior to the commissioning of Dryer P3.

Condition 28: The bund shall be planted with appropriately drought tolerant grass seed within one month of their construction to prevent subsidence and dust emissions

6. Recommendation

6.1 That the report from the Planning Manager dated 19 March 2014 concerning Planning Matters decided under Delegated Authority (as circulated) be received and the contents are noted.

Attachments

Nil.

Report

Date	:	19 March 2014
To	:	Mayor and Councillors Tararua District Council
From	:	Blair King Chief Executive
Subject	:	Staff Report - March 2014
Item No	:	11.3

1. Reason for the Report

This report is to update Councillors on key projects and items of interest for the period from 19 February 2014 to 19 March 2014.

Key Points

2. Fairfax Media Young Finance Manager of the Year Award

Congratulations to Bevan Gray who was nominated for, and then awarded the Fairfax Media ‘Young Finance Manager of the Year’. He was one of three finalists from the private and public financial services sector, and at the Chief Financial Officer awards night in Auckland on 18 January won this prestigious Award.

It has been a long process from the nomination in September last year by Raj Suppiah. Bevan attended an interview in Auckland and advises “Overall it’s been a very interesting process and if there is anything to take out of it all it would be around preparation for the interview, which I think helped me make an impression on the judges”.

Bevan’s result highlights the success in providing joint financial services for Tararua and Central Hawke’s Bay District Councils. With a great work ethic, and support from the wider team, Bevan is a role model for demonstrating the calibre of staff working in the local authority sector.

3. Annual Plan

Subject to approval by Council, the draft summary document being considered as part of this agenda is to be distributed to the public in the same way as last year. The draft rates rise has been further trimmed from 3.6% down to 3.46% after amendments at the last workshop.

4. Transport Forum at the Rural and Provincial Meeting 13 March 2014

The roading panel discussion we chaired at this Forum successfully highlighted the negative impact on mostly rural and provincial councils of the proposed Financial Assistance Rate (FAR) review. It was interesting that policy questions on likely outcomes were answered by the Chief Executive of the NZ Transport Authority, rather than the NZTA Board or the Ministry of Transport. One issue the sector is dealing with is how NZTA as both funder of the roading networks (100% for the State Highway network, and at FAR for other approved transport organisations) is ensuring this review is beneficial for New Zealand economically as a whole, rather than just the major cities. How challenges such as historical central government incentives to plant forests, that will require harvesting and transport to ports or processors over local authority roads, and the impacts of these decisions on local ratepayers, are not well explained in their consultation documents.

Economic evidence presented by BERL outlined that for every tonne/km that is used on the State Highway network for primary produce coming off the farms, 1.1-1.6 times this is carried on the local roading network. This highlights the value of a robust and resilient local road network.

No changes are proposed to the submission document, although the Mayor and I have sent our local MP a list of these concerns to ensure he can raise them with colleagues.

5. Infracon Review

With the proposed meeting on the 25^th with Infracon now deferred at the request of the other shareholder, this review is on hold. However, staff are meeting with interested tenderers for the new maintenance contractor at their request, to ensure we obtain their views on good points and suggested changes prior to the new tender being released.

6. Sealing of Documents

The Council’s common seal was affixed to the following document, under signature of the Mayor and the Chief Executive.

· Deed of Lease – Eketahuna Health Centre Incorporated

7. Personnel

7.1 Chief Executive

Jenny McNeur has advised that she will be retiring from Council on 29 May 2014. Advertising for a new part-time Human Resource Advisor/Executive Support person will be commenced shortly.

7.2 Engineering Services

Abdul Sheraaz from Palmerston North has accepted the position of Design Engineer with Engineering Services. Abdul is a Civil Designer with 18 years professional experience working in the area of Civil Engineering Design and Drafting as well as Surveying and Supervision gained in both local councils and a commercial consultancy. Abdul spent six years working at PNCC before relocating to Australia where he spent 18 months with the Witsunday Regional Council.

Roading

8. Contracts Let or Major Variations

No major variations or contracts have been let this month

9. Road Maintenance Contract

Report provided by Brian Barnes, Contracts Manager TES.

Network Condition	The roading network heading into the cooler winter months appears to be in good condition. All damage from the January earthquake and previous flood damage has been inspected and made safe with signage and netting. Work has begun on earthquake sites to ensure the damage is not made worse by traffic or the ongoing after shocks. The sites are monitored regularly, and addressed as required.
Unsealed Pavements	Lime application to unsealed roads continues in response to customer demands, and is proving a very effective and cost efficient dust suppressant. Ridge Road Central and Rock Road have both been treated and favourable comments received from the public. Apart from several short sections of unsealed roads that have been limed, no alterations have been made to the grading programme. The recent Whariti Hill climb was held on the weekend of 4 March and did not raise any complaints. The road was inspected and graded the week after the event as required. The heavy metal overlay programme has one final site to complete on Glenora Road for this season. A programme for next season is currently being put together.
Sealed Pavements	With the 2013/2014 reseals now completed, TES staff are compiling the 2014/2015 reseal list in order that the contract may be put out for tender. The reseal contractor under the maintenance period for the 2013/2014 contract has repaired all sites from the past season. These proved minimal compared to previous years where the contract has extended into the cooler period of March/April. The sealed network in the district is in good condition with the majority of complaints received being in the form of minor issues with footpaths and requests for further footpath installation. A minor safety alteration to road marking has been made in Norsewood at the Coronation Street/Odin Street intersection to make it more obvious as to the priority for traffic. Further signage is to be installed on Ngamoko Road to warn of the intersection and also to highlight the location of the kindergarten.
Drainage	Inspection of culverts and updating of the culvert inventory is continuing, with substandard culvert and drainage being alerted to the appropriate TES Area Manager for programming for repair or replacement.
Vegetation Control	Rural verge mowing has now ceased as far as the regular programme is concerned. Three cuts have been completed for the whole district over the growth season and only reported areas causing visibility problems are being addressed. With winter approaching and cooler temperatures being experienced, growth appears to have been minimal to date.
Emergency Works	The majority of works under this heading has eventuated from the January 2014 earthquake. Excellent response times were experienced with the contractor activating their ops room as soon as practicable after the event on the afternoon of 20 January. Communication from the beginning of the event to later that evening was of a very high standard, enabling damaged roads to be checked for public safety very quickly, and plans put in place to make areas safe. Pahiatua Pongaroa Road was closed due to the extensive amount of damage, but was reopened to single lane traffic within 24 hours. Works have commenced on the Pahiatua-Pongaroa Road due to the roads importance.
Financial	The proportion of maintenance cost individually budgeted against the current Road Maintenance Contract indicates 65% of budgeted allocation has been expended. For planning purposes, this is at an acceptable level.
Contractor Performance	The performance of the contractor has continued to improve in the area of communication, with a communication tree being discussed as to which staff member should be in touch with their appropriate colleague from Infracon and TES. This method is proving to be valuable in the area of having jobs completed as expected. Some areas of performance in quality control need to be improved. Several jobs that have been completed and claimed, have after several months shown signs of failure. Once these are located they are dealt with as remedial works, and a remedial works order issued. TES staff then inspect the job for finish and sign off under the QA system.

9.1 Contract Rollover - Road Maintenance

As recommended at the previous Council meeting, Infracon has been advised of the decision not to roll over the contract for a further 12 months and that the current contract will end at 30 June 2014.

9.2 Road Maintenance Activities undertaken

An example of the surface settlement experienced on bridge approaches following the 20 January earthquake. This is on Condoit Road bridge W57; the approaches are being levelled with asphalt concrete.

Application of lime as a dust suppresent on Rock Road Pahiatua. Once applied this section is pothole maintained but not graded.

Coronation Street, Norsewood

Priority highlighting in the form of road marking for traffic safety.

10. Pavement Rehabilitation Contracts

Engineer Technician: Anthony Mason has provided content for this report.

Progress at 14 March 2014

Contracts 07/10 & 06/10 (2013/14 Pavement Rehabilitation – North and South)

2013/14 Northern Area Sites

Road	RP	% Complete
Waihi Valley Rd	179 – 296	100
Waihi Valley Rd	315 – 439	100
052-109	1132 – 2018	80
052-109	3321 – 3654	80
Waitahora Rd	16883 – 17354	50
052-084	5374 – 5721	0
Hovding St	422 – 767	10
Norsewood – Ormondville Rd	5030 – 5138	0
Waitahora Valley Rd	4441 – 4597	0
Te Uri Rd	1487 – 1787	80
052-084	3197 – 3379	0
052-084	329 - 525	0

2013/14 Southern Area Sites

Road	RP	% Complete
Hopelands Rd	2320 – 3746	0
Pinfold Rd	8696 - 8959	0
Pahiatua – Pongaroa Rd	19316 – 19555	0
Tawataia Rd	5 – 150	100
Alfredton Rd	6159 – 6530	10
Hopelands Rd	168 – 665	0

Both 052-109 sites, and Te Uri Road have had all the base-course laid, and will be ready for sealing next week.

Tawataia Rd has now been sealed, and stabilising crews are due on Hovding Street and Waitahora Road on Tuesday 18 March.

Figure 1: 052-109 (1132 - 2018)

Figure 2: 052-109 (1132 - 2018)

Figure 3: 052-109 (3321 – 3654)

Figure 4: Te Uri Rd (1487 - 1787)

Tawataia Road

Figure 5: Tawataia Rd (5 – 150) – complete

Before After

11. Bridges

Design Manager: Tom Dodd has provided content for this report.

Handrail Upgrades.

The wooden handrails on bridges:

· E-037 South Road No 2

· E-056 Kopikopiko Road

· P-010 Tutaekara Road

· P-029 Mangarama Road

· P-043 Millers Road

· P-081 Pukewhai Road

have been replaced with galvanised pipe rails and both:

· D-001 Tamaki East Road and

· P-024 Kaitawa Road

are programmed. (may be completed).

Structural Painting

Rustproof Coatings have commenced work on the 2014 to 2015 programme.

Bridge Renewals

Morris and Bailey are preparing to start casting prefabricated elements for the replacement of:

· N-015 Rakaiatai Road

· N-059 Edgecombe Road

12. Heavy Vegetation Contract

Work has been undertaken in the Northern Region

13. Street Cleaning Contract

No major issues reported for Street Cleaning

14. Urban Mowing

Meetings have been held with the Contractor – Brees Property Maintenance to discuss contract processes and how to manage areas with high growth during a season as currently experienced.

15. Pavement Remarking

Roadmarking Services has completed the majority of road remarking in both the urban and rural areas.

16. Emergency Events

Engineering Technician Anthony Mason has been overseeing various flood damage repairs that are being repaired under the Road Maintenance Contract by Infracon. His report follows.

Infracon is currently working through NZTA approved flood damage sites throughout the district.

Woodville - Aohanga Road

Figure 6: Woodville - Aohanga Rd at 5380m (before)

Figure 7 Woodville - Aohanga Rd at 5380m (after)

With an estimated cost of $16,000, the total cost to complete is $15,488.48.

052-109

Figure 8: 052-109 at 3565m (before)

Figure 9: 052-109 at 3565m (after)

This tieback wall has 9m long beams instead of the usual 6m beams, due to finding a suitable foundation layer deeper than usual. Due to the substantial height of the wall, the beams were installed 1m apart instead of the usual 1.5m, and screw anchors were installed at each beam.

Figure 10: 052-109 at 3565m (after)

Range Road (A)

Figure 11: Range Rd (A) at 3257m (before) Figure 12: Range Rd (A) at 3257m (after)

The cost of the wall was well below estimate, due to finding a foundation 1.5m deep, compared to the estimate of 2.5m.

17. Minor Improvements

No major work has been completed under minor improvements this month.

18. Saddle Road Upgrade - C04/13

Since the last report, Stringfellows Contracts Limited’s tender was accepted by Council. Previous contracts by Stringfellows for Council in the past have been carried out to a high standard. We look forward to working with Stringfellows over the next couple of years on this key project.

Documentation is currently being completed and work programmes are being developed. The contract currently consists of three minor alignment jobs (Sites 1, 6 & 7) as well as 1.5km of pavement rehabilitation. Extra sites will be added to the contract as work progresses.

As this information is completed, we will forward details through as well as discussing with both NZTA and Council press agencies.

A meeting was held on the 4 March between the four clients (TDC, MDC, PNCC and NZTA) as well as Stringfellows, to discuss formalities and points of contact. Once we have received an updated copy of the programme from Stringfellows, we will again make contact with the respective landowners to inform them.

Site establishment will start soon with the intention to construct the fill at Site 7 before the risk of weather interruption begins to increase.

Site 2 – to be started next year

Site 1 – AgResearch, included as part of the initial contract.

Site 6 – Gas Gate, included as part of the initial contract.

Site 7 – MDC Corner, included as part of the initial contract.

Assets

19. General

19.1 The group continues to be very busy as we move through our project delivery phase. There are a number of capital work projects underway. We also have a number of active planning projects including the asset data system upgrade, the reserve management plan, wastewater consent applications and a number of leases. We are also currently reviewing a number of our service delivery and maintenance contractual arrangements.

19.2 In the February staff report we advised that we would shortly be notifying our intention to prepare a district wide Reserve Management Plan under the provisions of the Reserves Act. In the meanwhile, Council has undertaken stakeholder consultation on a proposal to form joint management committees with Rangitãne for four Council administered reserves, as part of the Rangitãne treaty settlement with the Government. The consultation process drew a large number of submissions. Hearings are set down for 26 March with an officer’s report going to the April meeting of Council. The proposal, if it went ahead, would only affect the management of the four named reserves, however it would be prudent to consider these management committees as part of the wider reserves management planning process. Officers will now not advertise the intention to prepare the Reserve Management Plan, until after the April Council meeting.

19.3 CCTV inspection of wastewater pipes is ongoing and the data collected is being used to update pipe condition in the asset database and prioritise pipe replacements and re-linings. The database information collected will provide more accurate renewals forecasts in the future.

19.4 Shortly, asset managers will begin preparing programme business cases with associated budgets for major infrastructure projects forecast for the next 30 years. This will be the first step in the update of the Asset Management Plans and the preparation of the new infrastructure strategy.

Solid Waste

20. TV Takeback Programme

The free disposal of televisions is coming to a close. Officers have met with RemarkIT to discuss options for the future of e-waste disposal facilities in the district. A balance will have to be struck between making facilities available and convenient and covering the associated costs without a large impact on the ratepayer.

21. Norsewood Recycling Bins

The property on which the recycling bins currently sit has been sold. Norsewood Promotions has identified a new site. After discussions with the Mathews Park Domain Board, agreement has been reached to make a permanent recycling area on the park. It is likely that some of the associated costs will be able to be paid out of the waste levy reserve fund.

22. Dannevirke Transfer Station

The roadway leading up to the transfer station has begun to deteriorate due to the heavy traffic. Engineering Services are considering long-term solutions.

23. Pahiatua Recycling Centre

Signage at the recycling centre is about to be upgraded. When Council moved recycling into the building, it was somewhat on a trial basis and no consideration was given to the identity of the facility. It currently appears somewhat like a shed. The Pahiatua Recycling Centre will be written on the centre in large letters and AA finger signs will be placed on the main highway to help visitors locate the facility.

Utilities

24. Water

24.1 District

River levels have dropped dramatically over the last couple of weeks and water restrictions have come into force. Total hosing bans are in place in Norsewood and Woodville and alternate days between 7.00pm and 9.00pm in Pahiatua. Eketahuna and Dannevirke river levels are holding and no restrictions have yet been issued.

25. Wastewater

25.1 Ministry for the Environment (MfE)

The MfE Committee, Horizons senior staff members and TDC representatives met for site visits to the Woodville Wastewater Plant to see the number two pond, which has been lined and had baffles inserted. Dannevirke No 1 pond, which is due to be completed in 2015, was the next visit with the Committee shown how huge it is. They were very interested in the procedures we were using for biological sludge treatment and were shown where all the pipe work for isolating the ponds while they are being emptied and de-sludged will be. At the time of the visit, the number four pond - which was being relined - was full, and number three pond was in the dewatering stage. After lunch at the Council Chambers, presentations were made from Horizons staff and TDC. In the overview of the district’s projects, we gave an explanation relating to the aerators and other equipment that has an extended period of time between ordering and arriving on site. This was going to affect a couple of milestones and we asked whether it was possible for the Committee to consider some leeway for completing these projects. Also, it was worthwhile for us to have them on site to get a real feel for the size of the ponds we have to de-sludge and reline.

The MfE Committee met for their governance group meeting after the presentations and we were lucky enough to receive an extension until November 2014.

25.2 Woodville No. 2 Pond

A whale has developed in the relined pond. Viking have met TDC staff on site and we have to empty the pond for them to cut out a strip down to the problem area and replace the piece of geo-composite drainage and re-weld a piece of HDPe geo-membrane back in place before refilling. This will take approximately one day to repair.

25.3 Barraud Street, Dannevirke – Sewer Main Renewal

After Infracon completed the renewal of the pipe work, we have put our CCTV camera down the pipes to check workmanship and have found three laterals that had rubber ring problems and dips in the pipe, also a joint misplacement. This rework is being completed at present.

25.4 Queen Street, Dannevirke

Work is continuing on the sewer main replacement.

25.5 Earthquake Damage - Eketahuna

We have only the main street in Eketahuna to complete before we can start analysing the pipe work that we may be able to claim through insurance.

26. Property

26.1 Housing for the Elderly

Occupancy

82 flats are presently occupied; there are ten vacant flats, which are:

Hovding Court, Dannevirke	2 flats vacant	15 and 24 days (1 tenanted 03/03/14)
Elsinore Court, Dannevirke	1 flat vacant	34 days (redecorating)
Eketahuna	1 flat vacant	737 days (redecorating tenant waiting)
Ruahine flats, Woodville	1 flat vacant	811 days
Centennial flats, Woodville	1 flat vacant	41 days (redecorating)
Kowhai Place, Pahiatua	4 flats vacant	55, 112, 139 and 141 days

27. Community Buildings

27.1 Eketahuna Medical Centre

New carpet has been laid in the room. The old carpet was worn and had become a safety issue.

27.2 Bush Multisports Stadium

The floor in the stadium has been sanded and re-polyurethaned.

27.3 Eketahuna War Memorial Hall

A heat pump has been ordered to improve the heating in the hall.

27.4 Woodville i-SITE and Library

Final plans for the renovations to incorporate the Service Centre into the Library have been received. Five builders have been asked to submit a quote to do the renovations.

27.5 Pongaroa Community Centre

The drainage at the rear of the hall has been completed. The redundant water tanks have been removed. The back fence and substandard play equipment have also been removed. The Pongaroa Way to Go Committee is raising funds for the new fence and play equipment. The drainage also incorporated taking the stormwater off the carpark/recycling area at the front of the Community Centre.

28. Camping Grounds

Bookings for the district camping grounds in February 2014 are:

Dannevirke 376

Eketahuna 299

Pahiatua 386

29. Parks and Reserves

29.1 Dannevirke Domain Grandstand

Still awaiting the final plans to be able to carry out the earthquake strengthening work on the grandstand.

29.2 Pahiatua Main Street Squares

Treesmart is awaiting a Traffic Management Plan from NZTA in order to proceed with the work on the palm trees throughout the main street in Pahiatua.

30. Cemeteries

30.1 Pahiatua

The carpark at the Mangatainoka Cemetery has been sealed.

30.2 Dannevirke RSA Cemetery

The 40 desks that moved in the earthquake have all been reattached to the berms.

31. Swimming Pools

31.1 Eketahuna

The Eketahuna pool has been closed since the earthquake. We are still awaiting quotes to come in from the assessor.

31.2 Pahiatua

The pool closed on 14 March 2014 for the season. Usage for February was 604.

31.3 Woodville

The pool closed on 16 March 2014. Pool usage for February was 434.

32 Public Conveniences

32.1 Herbertville

The Herbertville toilet floor and verandah floor have been retiled. The concrete floor was very rough and proved difficult to clean.

32.2 Akitio

The floor in the toilets and changing rooms has been tiled. The toilet pans, which were stained, have been replaced and new cisterns installed. New toilet dispensers are still to be installed.

Strategy and District Development

33. Information Technology

Councillor iPads have now been released to Council. Operational savings from All of Government procurement for data telecommunication means that the new iPad operational costs are offset by the data savings that commenced in November 2013.

34. CCTV

Pahiatua On Track has now approved their initial four camera town centre CCTV project. Advanced Security Installation Services were awarded the contract and work has already commenced on the project. Council is assisting with project management and access to the fibre optic cable. Inspire Net is a crucial contributor to the project, ensuring that fibre optic cabling will output to the monitored service at the New Zealand Police station in Palmerston North.

Fund raising continues for the Dannevirke town centre CCTV project by the Dannevirke Promotions and Development Incorporated Society. There is good support from the Dannevirke Chamber of Commerce and pledges from a number of people for the project. However, to date there has been little success in seeking funding from granting agencies. Four cameras have been ordered by Inspire Net for the Dannevirke Upper Domain for Council to trial.

35. Land Information Role Commences

Sandy Lowe has now commenced her new role as Land Information Manager. Sandy will now review land information memoranda and other property information for accuracy and manage relationships with Land Information New Zealand and other external stakeholders.

36. Wind Farm Rating Valuation

For some time, Tararua District Council has been convening Wind Farm Rating Valuation meetings to address an inequity in process – that wind farm generators have been disenfranchised from the rating valuation processes and rating.

Essentially wind farm generators that lease land from property owners have not had direct legal relationship with councils for the property they own nor the rates they may end up paying.

Four potential values exist:

· Farming/livestock

· Wind farm energy production

· Wind farm land lease

· Wind farm potential from unimplemented resource consents

There is now general agreement between the valuer, Valuer-General, key industry representatives and others that:

· Wind farm rateable assets should be given rating units according to the existing farm rating unit. (This is where there is a legal contract with the land owner)

· A new valuation methodology will exist as a basis for valuing wind farms across New Zealand with close attention to Megawatt output, but specific

· New rating units can be created immediately with existing values and revaluations will apply the new valuation methodology

· Wind farm resource consent values are negligible

· Work will continue on developing a process for valuing lease rental from the land

37. Tararua Aquatic Community Trust

The Trust has increased the level of staff resource funding at the Dannevirke Wai Splash pool for increased pool supervision. They have applied to be accredited to the pool safe New Zealand programme.

There is recognition that there are two pools that both require constant observation and there are safe practices that should be applied. New standards of care are being negotiated with the current contractor as part of the contract.

38. Forest Operations

We received the monthly report to the end of February 2014 for our forestry activities in Birch North forest. This indicates that we are nearing completion of the roading works in the forest. Net cashflows remain largely neutral, partly because of the investment into the roads. Cashflows are likely to accelerate from April 2014.

A recent review by Work Safe New Zealand of subcontractors in Birch North gave approval for the forestry operation. However, two roading plant items were identified as inadequate for use in a forest and three roading plant items had minor certification deficiencies that needed improvement. Our contract manager is working with the sub-contractors to make the necessary improvements in conjunction with Work Safe New Zealand.

Economic Development

39. Business Support

For the previous month, our Business Administrator has engaged with six new businesses and delivered support for two existing businesses.

We have had initial meetings to provide information on what support services are available to Tararua businesses.

We have issued several Trade and Enterprise ‘starting a business’ packages and documentation for completion before referral to Vision Manawatu. Vision will assess the businesses and direct them to suitable training courses, advisors, and information. In some cases the business may qualify for a partial subsidy in the form of a voucher, to help pay for the cost of services that will help build their management capability.

Additionally, we have referred businesses to the Bio Commerce Centre (BCC) for Research and Development Assistance.

We are currently beginning the first phase of a transition that will see our Business Administrator liaise with the new business and our Regulatory Services in Council.

40. Innovate BCC

We are currently promoting a competition run by the BCC that encourages innovation for both budding entrepreneurs and businesses.

The three-week programme will include workshops, lectures and discussions focused on assisting entrepreneurs and business owners

41. Central District Field Days

We were one of several Tararua businesses/organisations to attend the Central District Field Days. We had an overall good interest in the ‘GO! Project’ from the Tararua locals who attended. There was strong enquiry for tourism in Tararua - with particular emphasis on walks and tramps in our location. There was also notable interest in our Motorhome Friendly towns.

42. GO! Project

We profiled the GO! Project in the National Farming Publication ‘Farmers Review’. This article was also featured on the Federated Farmers website and the NZ Herald website.

Manuka

Following attendance at a Manuka seminar - A major forest product opportunity for New Zealand Landowners - we have organised to host a Manuka Workshop in Tararua on 28 May 2015 from 12:50 to 5:00pm.

Manuka could possibly be the “best fit” for much of what we refer to as ‘marginal land’ in Tararua and, in conjunction with both carbon and tea tree oil, has the ability to provide

landowners and the honey industry with a business opportunity based on best land use.

The speakers who will be addressing the workshop in Tararua include:

· Peter Molan, retired Professor of Biological Sciences at University of Waikato; aptly named the God Father of the Manuka Miracle

· Victor Goldsmith, Kaiaka Consulting; the honey value chain and who participates where in getting honey into the market

· Lucy Cruickshank, Marketing Consultant; international markets

· Stuart Orme, Registered Forest Consultant; Marginal land-use alternatives

· ANZ; How bankable is the proposition?

43. Economic Development Plan

Property Brokers has offered us the opportunity to profile our new Economic Development Plan over the next few weeks in the Bush Telegraph. We are very pleased with the opportunity to ‘roll out’ the plan to the community.

44. Motorhome Friendly

In conjunction with the Motorhome Friendly Certification of Woodville, Tourism Tararua invited us to speak to the business community about maximising the opportunities that this growing sector provides.

Kerry Stewart, Company Director of the NZMCA, addressed this group, also providing the base information regarding number of members and owners of motor caravans in New Zealand.

The response to the evening was very positive with around 45 businesses attending this event held at Tui Breweries.

Planning

45. 2014 New Zealand Planning Institute (NZPI) Annual Conference

The Institute’s annual conference is to be held in Queenstown from 2–5 April 2014. Generally, in the past a Council delegate has attended this conference, often, but not always, the Chair of the Tribunal and Hearings Committee. A copy of the programme has been circulated to all the Committee members.

The theme of this year’s conference is “Mountains to the Sea” and will look at the major planning issues associated with freshwater, land use and adaptation. The usual range of international keynote speakers as well as local speakers and workshops will provide plenty of food for thought.

This year, the Planning Manager - Craig Lunn, will be attending from staff.

Regulatory

46. Building

46.1 General

The Building officers have been very busy during the month of February. Calls are still being received regarding inspecting properties in relation to the January earthquake.

22 Code Compliance Certificates and 39 building consents have been issued for the month of February compared to only 18 building consents for the month of January. All of these consents were issued within the 20-day statutory time frame.

The largest amount was $200,000 for commercial building seismic strengthening of an existing building for Fonterra at 118 Mangahao Road, Pahiatua and the other, also $200,000, was for 52 Gordon Street, Dannevirke for the gymnasium fitness centre.

We are getting a lot of queries in regards to earthquake prone buildings, LIMs and building packet requests, and it is taking a lot of administration time and effort to sort through these documents.

47. Liquor

47.1 Monthly Activity Report for January and February 2014

Category	Doc Type	License Code	License Type	Applications Received	Applications Determined	New Licensed Premises
1 - On Licence					2	0
	400	LL	New On Licence
	400	LLVR	Liquor Licence Variation
	400	LREN	Renewal On Licence		2
2 - Off Licence						0
	400	LLOF	New Off Licence
	400	LROF	Renewal of Off Licence
3 - Club Licence				1	1	0
	400	LRCB	Renewal of Club Licence	1	1
6 - General Managers Certificate					6	3
	401	LLNM	New Manager Certificate		3	3
	401	LLRM	Renewal of Manager Certificate		3
7 - Club Managers Certificate						0
	401	LLNM	New Manager Certificate
	401	LLRM	Renewal of Manager Certificate
Subtotal				1	9	3
4 - Special Licence				6	9	0
	400
	400	LLSP	Special Licence	6	9
5 - Temporary Authority				1	1	0
	400
	400	LLTP	Temporary Authority	1	1
Subtotal				7	10	0
TOTAL				8	19	3

The implementation of the new Act has been progressing with relative ease. The most time consuming part has been changing forms and licensing templates. Wellington City Council has been most generous and provided copies of their templates and forms. Almost all application forms have been updated to meet the new prescribed forms. ARLA issued a directive that changed the way numbering and issuing of licences are done by the DLC’s. Work is underway to update the licence documents that are issued to reflect the directive.

Processing of applications has slowed down due to increase in reporting times, reporting criteria and the workload of the other agencies who report on applications. Currently there are five premises applications that were lodged in 2013 waiting on favourable reports from the agencies. These are premises that have been identified as either lacking a recent Fire Trial Evacuation or there are major issues with a potable water source.

Big Barrel Dannevirke had their Off License issued by ARLA in January. There was a 20-day objection period to the granting of the licence, which passed with out an objection.

48. Animal Control/General and Inspections

Registration Status	Record Count
Registered	6663
Unregistered	248
Total	6911

Reason for Impounding	No of Dogs
Roaming	4
Barking	0
Roaming Known Unregistered	10
Attack on Animal	0
Rushing	0
Welfare	1
Total dogs for period	15

Resolution	No of Dogs
Destroyed	3
New Owner/Rehoused	2
Returned to Owner	12
Total dogs for period	17

CRM Type	New	Closed
Dogs
Aggressive Dog	1	1
Dog Attack	2	1*
Rushing Dog	2	2
Barking Dog	11	11
Dog Bylaw Breach	0	0
Roaming Dog	24	24
Dog Welfare Concern	2	2
Dogs Other	2	2
Sub Total	44	43
Stock Other	1	1 (pigs)
Cows	8	8
Horses	0	0
Sheep	2	2
Sub total	11	11
Stereo, Party Noise
Noise Other
Sub Total
Illicit Dumping	3	2
Over Hanging Vegetation	5	2
Fire Hazard	3	3
Abandoned Vehicle	3	3
Smoke Nuisance	0	0
Sub Total	14	11
TOTAL

*One dog attack still under investigation

Please note, the Noise Reports are not working so unable to obtain these statistics

49. Animal Control

Registrations continue to come in with plenty of new puppies being registered.

10 February 2014, a complaint was received regarding a dog jumping a fence and killing a cat in Dannevirke. The only witness to the incident was unwilling to come forward after her daughter had reported the incident without her permission.

20 February 2014, a complaint was made that a dog jumped a fence and attacked a dog being walked on a leash in Tyndall Street Pahiatua. Upon investigating the incident, it was uncovered that the victim dog was in fact off leash at the time. Since no injuries were incurred, a warning letter and a notice to register were issued. The attacking dog is classified as menacing.

21 February 2014, a complaint was laid with Council regarding an aggressive dog entering a property and bailing up the complainant against their dog’s kennel. Due to the travel time in reaching Eketahuna, the dog could not be found in the area. Searching our dog software did not uncover any matches. An unrelated complaint revealed a new dog in the area so Animal Control paid a visit but it did not match the description of the offending dog.

Tracey Boswell has been endorsed by Manawatu SPCA to become a Welfare Inspector and was away on a block course in Animal Welfare 17-21 February 2014. Although this is something that Council does not administer, the course covers many things that will transfer to Animal Control easily such as investigations, interview techniques, prosecutions and dog/stock husbandry. This has been paid for by Ministry of Primary Industries. Her studies will continue extramurally for the better part of the year.

50. General Inspection

For better management of difficult properties, a 12 Month Noise Abatement Register has been established. This has made it easier to keep track of which properties are on Abatement Notices so they can be dealt with appropriately. Copies of the Abatement Notices and the Register are sent through to the police, as initially they are likely to be the main agency dealing with these issues. This intel has been welcomed by the police.

51. Health

Tararua District Council			Monthly Report: February 2014
Public Health
Nuisance/Noise (CRMs)	Food stall inspections	Food premise inspections		Other health inspections	Notices/Orders
2 smoky fire	0 inspected	8 (Annual)		2 complaints	1 (Food Premise Closure)
1 rubbish/rodents	2 applications	1 (FCP)		8 swimming pools
		2 (Liquor)		3 offensive trades
		2 (New)
		5 (follow-ups)

Swimming pool visits are now complete. Offensive trades were the focus for February. While two had excellent compliance, the others had not operated for a while, had no wash down facilities or had not provided waste records to council. This will be checked again when relicensing is due.

Parkview Tearooms were found to be in an unhygienic state for operation, and had high-risk food safety practices. Therefore Parkview Tearooms were closed for remedial action. They were allowed to reopen after four days, and are positive about the cleaning and maintenance improvements. There were no staff in the premises with any food safety training, and they have now chosen to undertake the Food Control Plan.

Food control plan operator statistics are climbing steadily with thirteen premises at end of February.

Emergency Management

Rural Fire

52. Fire Season General

Since the last lot of rain the index has crept back up to “HIGH”; however rain is expected soon and this will probably be the end of the fire season. It is not intended to put a Restricted Fire Season on at this late stage of the season.

53. Training/Conferences/Meetings

Paddy attended a Station Management System course at Palmerston North fire station on 20 February 2014.

Robyn Winter and Craig Brown attended a Crew Leader course at Palmerston North Fire Station and Paddy was the assessor for the course.

The Tararua RFA conducted a 4x4 heavy vehicle off road driving course on 13 March 2014. (see article below)

54. Incident Reports

*NRFA Classification Type*	*Jul*	*Aug*	*Sep*	*Oct*	*Nov*	*Dec*	*Jan*	*Feb*	*Mar*	*Apr*	*May*	*Jun*	*Total*
Power Lines	0	2	1	0	1	1	0	1	0				6
Vehicle - Car, Truck etc.	0	0	0	2	1	1	2	1	3				10
Farm/Forest Machinery	0	0	0	1	0	1	0	0	0				2
Camp fires/bonfires/rubbish fires	1	0	0	0	2	1	2	0	0				6
Smokers	0	0	0	0	0	0	0	0	0				0
Land clearing escaped - Open Fire Season	5	0	1	2	5	2	1	6	4				26
Land clearing escaped - Restricted/ Prohibited Fire Season (no Fire Permit)	0	0	0	0	0	0	0	0	0				0
Structural - House/Shed	1	0	3	1	0	0	0	1	2				8
Pyrotechnics Fireworks	0	0	0	0	0	0	0	0	0				0
False Alarm	0	0	1	2	4	2	1	1	3				14
Medical Assist	0	0	0	1	0	2	1	2	2				8
Motor Vehicle Accident	0	0	0	0	1	1	0	0	0				2
Miscellaneous	0	0	0	0	0	1	0	0	1				2
*Total*	7	2	6	9	14	12	7	12	15				69

55. Herbertville Rally Fundraiser

Once again, Trevor Beale, Volunteer Rural Fire Force Controller at Herbertville, ran another Dannevegas to Herby rally. This successful event raised about $8,000 for the Rural Fire Force so that they can purchase items such as curtains for the station, a chainsaw for the appliance, portable generator and so on. 84 vehicles and 236 persons had a great day and saw some great outback country.

56. Subsidies and Rural Fire Recovery

A total of $27,085 has been invoiced for recovery of rural fire suppression costs this period and a further $12,995 subsidy from NRFA for the new Akitio appliance.

57. 4X4 Heavy Vehicle Off Road Course

This course was held at Weber on Thursday, 13 March 2014. Driving heavy tankers and fire appliances off road can be a hazardous occupation and to mitigate this we provide professional training in the form of a one-day course, which covers 4x4 theory and a lot of practical. We do not allow our drivers to drive off road unless they have completed this course and are assessed as competent. This is the second course we have run at Weber and now most of our drivers have completed it. We were joined by a crew from Horowhenua Rural Fire Authority who wanted to put their new tanker through its paces and they were very impressed by the course and the tankers off road capabilities. The new 4x4 Akitio appliance was put through its paces and proved to be a great off road vehicle and easy to drive. Peter Hale generously allowed us to use his property, the mums of the Puketoi Junior Netball Team provided a great home cooked lunch as a fundraiser and the community allowed us to use their hall for the theory part of the course for free.

Tararua vehicles lining up for the hill climb/stall challenge

Left to right - 3 Tararua Rural Fire Utility vehicles, Akitio appliance, Weber tanker, Weber appliance and Horowhenua tanker

Civil Defence

58. Incidents

Nil

59. Meetings

Joy Kopa and Paddy attended the Welfare Coordination Group meeting in Wanganui on 27 February 2014.

60. Civil Defence Presentations

Paddy provided an overview of Civil Defence in the Tararua to a group of Pahiatua business persons on 20 February 2014. Other presenters included members of the insurance industry and some great information relating to earthquake claims was received.

Paddy gave a presentation to the members of the Group Joint Standing Committee in Palmerston North on 5 March 2014.

A presentation on Civil Defence followed by some lively discussion was provided by Paddy to the Dannevirke Greypower group in the Hub on 26 February 2014.

61. Seminars/Workshops/Forums

Paddy provided “Drop Cover Hold” training to the Central Kindergarten kids, parents and teachers on 18 February 2014.

Paddy provided radio training to about 18 students and teachers from Totara College. The College is about to become a new Welfare Centre for the North end of Dannevirke.

62. Community Response Groups

The Dannevirke Rural Fire portable generator was demonstrated to the Norsewood Community Civil Defence Response Group and they have decided to purchase one for the Welfare Centre at the School.

63. New Welfare Plan

It was agreed by those organisations that attended the Welfare Coordination Group meeting that we would re-write our Welfare Plans so that they line up with the Group Welfare Plan. This work is now under action and should be ready by the end of May 2014.

Library

64. General

Eketahuna library has had a minor change in layout with a new shelving unit for the Junior Non Fiction collection replacing the old double sided one. The double sided unit has been utilised at Woodville Library. The handrail at Eketahuna has been removed on the children’s area side to give the impression of greater room.

The pedestrian counter at Eketahuna has finally been repaired. However as they have not been able to record figures for several months, their foot traffic statistics are not a true reflection of usage this year.

The draughtsman has completed the plans for the Woodville Library / Service Centre building alterations. These are now with the Assets team who will take the lead role in this project. The staff in Woodville are very much looking forward to improved working conditions as they are working out of cramped quarters at present.

Woodville branch had a display for Valentine’s Day to encourage their borrowers to take a book home on a date.

The new layout in Dannevirke Branch has been mostly met with positive reaction from the public. A map for members to take with them has been helpful and the new signage is nearly complete.

65. Children’s Services

Staff from Eketahuna, Pahiatua and Dannevirke attended a free Summer Reading Programme seminar in Palmerston North. Planning is underway for the Term 1 school holiday programme craft sessions.

The two preschool programmes at Dannevirke began again at the start of Term 1. Little Ears, our preschool programme has been very popular with good numbers to each session. Baby rock – our babies and movement programme has been less successful to date, however babies that attended this programme are now old enough for the older Little Ears sessions.

66. Statistics

Customer Services

67. CRM Requests

Tararua i-SITE

68. Welcome Packs

There were13 Welcome packs sent out. All were within Tararua.

69. Lions Track & Tunnel Walk

Dash Tickets have sent a proposal for the ticketing of the Track & Tunnel tickets. No date has yet been set for the event but it is likely to be late April/early May.

70. i-SITE Uniforms

Uniform items featuring the ‘Tararua Country’ and ‘The Good Life’ are now being worn with lots of positive feedback from customers.

71. i-SITE Regional Meeting

A regional meeting was held in Upper Hutt. An update was given from i-SITE NZ.

· Overseas visitor numbers are pleasing with a 6% increase in total numbers from 2012.

· Asian tourists are undertaking more independent travel.

· Google Places listings for i-SITES are being standardised with correct consistent information with links to the regional websites.

· Bulk ordering of tourism products is being trialled with the first being the new regional stamps and postcards.

· i-SITE NZ has signed off on the IBIS/BOOK IT system and this is being trialled by Wellington i-SITE and then rolled out to the other Centres. This will enable
i-SITE’s to see availability and easily make real time bookings.

· Updates were given from the Regional i-SITE Visitor Centres.

72. Tararua i SITE Facebook statistics

Facebook ‘likes’

73. Tararua Information Centres Statistics

February

Totals

	February 2014	February 2013
Local	1,669	1,662
New Zealand	1,189	1,210
Overseas	870	722

February has seen an increase in overseas visitors compared to the same month last year.

Sport and Recreation

74. Six-Monthly Reports

Reports from Bush Multisport Trust and Sport Manawatu for the six months ended 31 December 2013 are attached for information.

75. General

· Sport Manawatu Whanau Tri Training Programme at Bush Multisport Park has 50 participants actively engaged in classes. The Tararua Recreation Advisor is also supporting Rangitane staff with delivery of their two Tuesday training sessions. Sport Manawatu is working collaboratively with local Iwi authority, Rangitane, by offering free entry into the Whanau Tri for all registered participants of the Rangitane Tane and Wahine Try-athlon.

· The 2014 Wero a Marae inter-marae sports tournament, was held on 22 February at Dannevirke High School with over 200 participants taking part in sport activities including netball, basketball, volleyball, touch rugby, tug of war, sprint relays and kapa haka. Sport Manawatu provided four staff on the day of the event; they assisted as basketball and touch referees. The Tararua Recreation Advisor worked alongside Rangitane o Tamaki nui a Rua as part of the project team and sports coordinator for the tournament.

· Green Prescription (GRx) Classes started on 14 February at Bush Multisport Park. Classes are tracking well with eight registered clients taking part in classes and eight on phone support. Phone support is an alternative option for those that are unable to attend classes, and provides expert advice on where and how to keep active. The classes offer a variety of exercise sessions for those that are new to physical activity. In addition, the classes offer nutritional advice and promote local sports clubs and recreation providers. Sport Manawatu invite local experts as key note speakers, covering a wide range of topics.

· 33 Days of Cycling: Sport Manawatu launched the Manawatu regional campaign, showcasing the Manawatu region as the best place to ride a bike. Beginning Wednesday 29 January, everyday featured an event, activity or competition related to cycling.

· Go By Bike Day took place on Monday February 24 with 100 participants. The event catered for early childcare centres, Kohanga Reo, schools and Kura Kaupapa Maori. The event aimed to encourage our children and their families to be more active on a bike by using cycling as a means of everyday transport to and from school. Activities included: Pimp my Ride and a Photo Competition. Pimp my Ride encouraged people to “dress up” their bike, and the photo competition asked participants to send in the best photo of themselves, family and friends cycling.

· Dannevirke Athletics Club: A meeting was held to discuss issues that the club may have, and support that Sport Manawatu can offer in the future. The main issues surrounded participation numbers within the club, mainly secondary school ages. Plans will be put in place to improve the link with the local schools.

· Coaching: Following on from a meeting with Bush Athletics, two staff travelled to Pahiatua to teach over 50 children at the Bush Athletics Club how to do the Long Jump, block starts, crouching starts and relays. This was a request from the Athletics Club in order to add value to their Club Nights, with external coaches taking sessions with club members.

· Secondary Schools Principals group: Tararua District principals were involved in the first meeting of the year.

· New Zealand Secondary School Sports Council 2013: Census results were received: the Manawatu region is in line with the National Secondary Schools participation average of 53%. The girls participation average has remained consistent since 2010 at 49%, 1% below the national average. The boys participation average is 2% above the national average at 58%, which is 9% above the girls average. Staff involvement has seen a 2% decrease; however it is 6% above the national average. One strategy that has been developed to increase these figures is a girl’s participation project using cheerleading as the sporting platform. This project also includes up skilling for new staff members to help increase staff involvement.

· Pool Competition: The Secondary School Sports Advisor met with a Pool for Schools Coordinator to ascertain the viability of bringing a pool competition to the region. The Pool for Schools Coordinator is keen to work with schools and club venues to deliver a programme suitable for all involved and cater it to individual school’s needs.

· Hockey Manawatu: Sport Manawatu staff have begun the process of assisting Hockey Manawatu with their strategic planning. This has involved facilitating a SWOT analysis of the current state of the organisation and hockey in the Manawatu.

· Free website service- Sportsground.co.nz: Sport Manawatu held a workshop for sports organisations that are interested in, or currently use the free website service Sportsground.co.nz. 31 people attended with one Tararua representatives present.

· Partner School with Sport Manawatu: St Josephs Catholic Primary School has signed on to this partnership for 2014. It will include assistance with improving the fundamental movement skills of all students, the delivery of a free generic coaching course to teachers and coaches of the school sports teams, delivery of Bike NZ cycle safety courses and review of the Physical Education long term plan.

· Potential Hot Shots Tennis Festival: Sport Manawatu and Tennis Manawatu have been in discussions with Woodville Primary School about a potential Hot Shots Tennis Festival following a successful festival in Levin that generated interest in joining the local Tennis club.

· Bush Multisport Trust: Assistance is being given to them to update their strategic and business plans.

· Bush Athletics Club: The Athletics Relationship Manager is liaising with George McConachy from the Palmerston North Athletic and Harrier Club to facilitate coaching sessions for the Bush Athletics Club. Coaching within the club was recognised as a weakness and requires external help.

· Mountain Bike Event: The Tararua Recreation Advisor and Sport Manawatu Active Transport Coordinator, provided advice on a potential mountain bike event that the members of the Te Uri Fire Service are looking at running.

· The Tararua Recreation Advisor has been establishing connections with local sport providers in the district, by attending meetings, assisting with promotion and offering advice where needed.

76. KiwiSport Regional Partnership Fund

· The Primary School Sport Advisor met with Eketahuna School Principal, Nick Beamsley and Pahiatua School Principal, Lynne Huddlestone to discuss a Bush Cluster Fast Fund application.

· Tararua College and Dannevirke High School have been approved funding from the KiwiSport Non Contestable fund for travel assistance and sports coordinator hours.

77. Upcoming Events (that we deliver or directly impact on)

· Administrator Forum was held on 3 March at Sport Manawatu. Speakers from ECCT and Pub Charity represented their organisations, which allowed the up skilling of local RSOs and major clubs in the funding sector.

· MISSA (Manawatu Inter Secondary Schools Athletics), 15 March at the Massey athletics track.

· Secondary Schools Triathlon Champs at Linton Army Camp, 30 March.

· ‘Learn to Cheer’ Coaching course is being offered to Secondary and Intermediate School teachers to encourage them to run cheerleading clubs within their school and to help increase girls participation.

78. Recommendation

That the report from the Chief Executive dated 19 March 2014 concerning an update on key projects and items of interest to the Council (as circulated) be received.

Attachments

1. Sport Manawatu Six Monthly Report to 31 December 2013

2. Bush Multisport Trust - Six Monthly Report ending 31 December 2013

3.1	Replacement of London Plane Trees Removed from Dannevirke Urban Streets
3.1.1	Roger Twentyman commended the Board on its leadership and consultation undertaken concerning this matter, and he indicated his interest in the next stage to progress the programming of the streetscaping supported through the surveys returned proposing various options for consideration.
3.1.2	The Board was urged to dream a little when developing its concept plans for each of the streets involved, and to think long-term and initiate options that have the potential to improve the environment of these areas.
3.1.3	Mr Twentyman emphasised to the Board that he did not support any more trees being removed from the grass berms, and requested that the issue of parking at the High School is not viewed in isolation to enhancing the appearance of the streets within its proximity.
3.1.4	The Manager Assets Group acknowledged that the outcome of the survey conveyed general support for streetscaping to provide enhanced amenity values in these areas through options to replace the trees removed.
3.1.5	Any such proposals need to be sustainable and take into account the cost of their ongoing maintenance, and resolve the concerns regarding parking and traffic management in the vicinity of the High School.

7.1	Bus Stop Shelter (Item 16.1)
7.1.1	Board Members Delaney and Christison are investigating possible options for consideration to provide a bus stop shelter at the current site that is not covered.
7.2	Tree at Allardice Street Intersection (Item 16.2)
7.2.1	The concerns raised regarding the tree situated opposite the Police Museum have been addressed to improve road safety visibility at this intersection.
7.3	Adopt A Highway Project (Item 7.1)
7.3.1	Some mulch has been obtained for the maintenance of the planted garden area.
7.4	Railway Crossings (Item 7.2)
7.4.1	KiwiRail has been requested to rectify the rough condition of the railway crossings surface at Hospital Street, Cole Street and Ruahine Street.
7.5	Economic Development Plan 2013/2018 (Item 8.3)
7.5.1	The Chairperson will arrange a convenient time for the Economic Development and Communications Manager to outline the Economic Development Plan to the Board.

9.1	Survey On Options to Replace London Plane Trees Removed from Dannevirke Urban Streets
9.1.1	That the report from the Chair, Dannevirke Community Board dated 24 February 2014 concerning the survey on options to replace London Plane trees removed from Dannevirke urban streets (as circulated) be received, and *That the survey and a copy of the responses forwarded through this consultation be provided for the information of the Manager Assets Group, Kathy Dever-Tod.* *Dresser/Macdonald Carried*
9.1.2	The Chairperson will arrange for board members to meet informally with the Manager Assets Group and the Urban Roading Manager to discuss the proposed direction to be taken following considering the views expressed in this survey.
9.1.3	These discussions shall assist the Board to formally determine at its next meeting any recommendations regarding the way forward to develop the plans concerning this matter.

10.1	Dannevirke Information Centre Management Committee
10.1.1	Board Member Macdonald attended the recent meeting of the Dannevirke Information Centre Management Committee, and he spoke on the issue regarding the closure of the Information Centre each day at lunch time.
10.1.2	Board Member Macdonald indicated that options to cover this period are being considered, and it was noted that the Council had previously suggested the greater use of volunteers to support the operation of this service.
10.1.3	The financial position of the Information Centre has improved, and it is now much stronger in terms of covering their expenditure and budget funding provisions.
10.2	Dannevirke Brass Band
10.2.1	Board Member Delaney reported that the Dannevirke Brass Band played at the 90^th birthday party of Gwen Fairbrother.
10.3	Town Centre Security Cameras Monitoring System Project
10.3.1	The Chairperson reported that through advances in technology the strength and quality of security cameras has enhanced the monitoring system to be installed, with the scope increasing to improve the coverage it will provide.
10.3.2	It is intended that the project shall now comprise of 37 cameras, with applications made to seek funding towards the development costs of $1,500 per camera.
10.3.3	Presently $3,000 has been received from pledges, and fund raising continues towards completing the project to offset the shortfall of $56,000.
10.4	Outdoor Gym Equipment
10.4.1	Board Member Delaney reported that there is potential funding available for this project, and a focus group would be established to consider and plan where, when and what is required to progress this development.
10.4.2	A visit to the outdoor gym area in Woodville has been undertaken to view their facility and the type of equipment that they provide for its community’s use.
10.5	Meeting with Rural Community Residents/Leaders
10.5.1	Board Member Macdonald noted that the Norsewood community group will meet in April, and he is intending to attend this meeting.
10.5.2	Board Member Christison continues to liaise with Pongaroa the Way to Go, and he has been approached to attend a meeting of the Akitio community group.
10.6	Opportunity for Young People to Participate in Board Meetings
10.6.1	Cr Isaacson is to arrange a meeting with the principal of the Dannevirke High School to discuss the possibility of implementing this proposal.
10.7	Cycle/Walkway – Smith/Cole Streets and Adelaide Road
10.7.1	Board Member Christison is discussing with the Design Manager and the Urban Roading Manager the planning and development of this project.
10.7.2	There has been some walk bridges donated that could be used in the construction and establishment of the structure involved.
10.8	Rural Community Transport Trust
10.8.1	The Chairperson reported that a group of interested people are considering the feasibility of establishing a Rural Community Transport Trust within the district.
10.8.2	To progress their investigations regarding the possibility of implementing this concept it is intended that meetings will be held with representatives of the Horizons Regional Council and the MidCentral Public Health Unit.

6.1	Rubbish Bin Outside the Eketahuna Service Centre (Item 6.1)
6.1.1	It was confirmed that this matter will be reviewed as part of the planning for the town centre upgrade.
6.2	Meeting Venue (Item 14)
6.2.1	The Community Assets Manager has accepted a quote to install a heat pump in the War Memorial Hall, with this expenditure able to be accommodated from an existing available budget.
6.2.2	The Board thanks the Community Assets Manager for proceeding to programme this work in the current financial year.
6.3	Earthquake 20 January 2014 (Item 13)
6.3.1	The old former Eketahuna café structure is in a poor condition, but it is not considered to be a safety risk to the public.

12.	Commemoration of the Centenary of the First World War - WW100
12.1	Board Member Delaney agreed to lead a committee with the support of the Board to arrange possible commemorative activities in Dannevirke for the centenary of the First World War.

8.1	Tararua District Road Safety Group
8.1.1	Board Member Hull presented a verbal report on the 4 March 2014 meeting of the Tararua District Road Safety Group, and this included reference to the following matters: · Work to rectify the undulating surface of the South Road Number 2 bridge E37 is to be done today. · An overhanging tree on State Highway 2 at the southern entrance to Eketahuna is to be inspected regarding identifying and removing any potential hazard to safety. · Repairs have been undertaken to roads damaged by the earthquake to allow safe passage for vehicles, and lower priority repairs are being programmed. · The road by the Alfredton School will include the word “school” painted on the road as a permanent marking.
8.2	Community Development Scheme
8.2.1	Board Member Eagle presented a verbal report of the meeting held in Dannevirke on 4 March 2014 regarding employing a project worker to undertake the scoping and review of current services within the district. This will focus on gaps, areas of high need and initiatives to address these issues in year one of the application.
8.2.2	This project is to be coordinated by Tararua REAP, and they will make an application to the Department of Internal Affairs Community Development Scheme for funding.
8.2.3	This scheme is available to facilitate and achieve strong, cohesive communities that are better equipped to manage their own self-determined and sustainable development.
8.2.4	It is intended that this application will be made on a district/community wide collaborative basis, with Tararua REAP to extend its area of service to cover the entire district.
8.2.5	The Board agreed to provide a letter of support to Tararua REAP for inclusion as part of their funding application.

9.	Eketahuna Town Centre Upgrade (Brought forward on the agenda)
9.1	The Manager Assets Group indicated that there is $430,000 provided in the Long Term Plan for this project, with the planning and consultation to occur next financial year (2014/2015) and the work undertaken the following year (2015/2016).
9.2	The following approach was proposed to the Board to commence the initial direction of this process: · Identify from the community’s perspective the objectives to be fulfilled from the upgrade, and how it will encourage people to stop and shop in Eketahuna. · Ascertain the boundaries of the project. · Determine a list of groups to be contacted and liaised with to obtain their views on ideas to develop a preliminary concept plan for community consultation.
9.3	The Manager Assets Group noted that as the main street of Eketahuna is a State Highway there is likely to be issues in relation to moving building verandah poles.
9.4	An assessment will also be undertaken of the waste water pipes to determine whether they require relining or replacement, with this work funded separately.
9.5	The Manager Assets Group encouraged the Board to facilitate a wide and open process to enable residents to have their say in developing the plan for the upgrade.
9.6	Suitable background information material can then be prepared for circulation to support these discussions with the community.
9.7	Board members agreed to meet in the Commercial Hotel on 27 March 2014 at 6.30 pm to further consider its intentions to progress the matters outlined by the Manager Assets Group.
9.8	An item will also be included in the next community newsletter to provide an outline of the planning and community consultation that the Board is to undertake regarding this project.

10.	London Plane Trees on Alfredton Road and Anderson Street (Brought forward on the agenda)
10.1	The Manager Assets Group agreed to provide the Board with a map detailing the utilities infrastructure situated in these streets relative to the location of the trees.
10.2	In undertaking consultation with the residents on Alfredton Road and Anderson Street it was agreed that this include the following matters: · Explain the reason why the trees need to be removed. · Ascertain whether appropriate alternative plantings are supported, and if so the type of either native or deciduous options.
10.3	Board members will undertake a door knock of residents in these streets on 11 March 2014 at 6.00 pm to obtain their views regarding this subject.

11.	Cliff Walk
11.1	Lisa Henare expressed her concerns to the Board regarding the issue of tree felling along the Cliff Walk, and the contractor dropping a tree down the bank into the Makakahi River.
11.2	This situation could cause damage to the environment and further erosion to the already denuded cliff bank, and block the river through the tree obstructing its flow.
11.3	The Manager Assets Group acknowledged that this was an event where the tree felling undertaken by the contractor went wrong, and it was originally intended to remove the tree and make the wood available to the community.
11.4	Staff from the Horizons Regional Council have inspected the site, and they are satisfied that the tree can remain in the river without causing any problems.
11.5	The Manager Assets Group was requested to ascertain if it was intended to cut the tree into smaller sections to minimise the potential for causing any damage when the river is in high flow.

12.	Tararua Training Task Force
12.1	Daniel Moore gave an update on progress with the Tararua Training Task Force programme developed to increase employment opportunities for youth within the district and address employers needs for specific skills and knowledge.
12.2	Options to fund the programme are being considered as currently all of the initial income is exhausted, and decisions are pending on applications for further financial assistance to continue this work.
12.3	It is intended to establish a boutique training facility funded by the providers of such services, with a potential site at Scanpower Oringi available for this purpose on a six-months rent-free basis.
12.4	Opportunities being pursued to develop this initiative are focussed on retail, hospitality, agriculture and building construction training, with a commitment from Ag Challenge secured to provide thirty positions on their carpentry qualifications training course.

13.1	Eketahuna Our Town Committee
13.1.1	It was noted that at the Annual General Meeting of the Eketahuna Our Town Committee they failed to elect a new chairperson.
13.1.2	The meeting was accordingly adjourned, and it will reconvene next week to hopefully fill this position.
13.1.3	Should this not eventuate then the Board may need to consider alternative options for the operation of the Eketahuna Information Centre and other community projects undertaken by the Our Town Committee.
13.1.4	Board Member Hull departed from the meeting at 12 noon.

15.	Seat Situated Outside the Eketahuna Service Centre / Library
15.1	The location of this seat will be reviewed when considering the plan for the town centre upgrade.

Date	:	18 March 2014
To	:	Mayor and Councillors Tararua District Council
From	:	Ray Cannon Manager Engineering Services
Subject	:	Road Closures Requested Under the Tenth Schedule of the Local Government Act 1974
Item No	:	11.1

Name of Applicant: e.g. Club or Organisation	Rally Wairarapa Inc
Contact Person:	Dave Davies
Mailing Address:	Po Box 19 Masterton
Contact:	Daytime:	04 5662517	Mobile:	021 1303224
	After Hours:	04 5282398	Fax:	04 5662518
Email Address:	davehere@xtra.co.nz

Date/s of Closure/s:	Saturday 28^th June 2014
Road Name	Start Point:	End Point:	Affected Intersection/s	Time of Closure
SS1 – Coonoor Rd	From the intersection with Ohinereiata Rd	To the intersection with Towai Rd	Waitahora Rd	6.15am-10.40am
SS1 – Towai Rd	From the intersection with Coonoor Rd	To the intersection with Waihi Valley Rd		6.15am-10.40am
SS1 – Waihi Valley Rd	From the intersection with Towai Rd	To the intersection with Waione Horoeka Rd		6.15am-10.40am
SS1 – Waione Horoeka Rd	From the intersection with Waihi Valley Rd	To the intersection with Route 52		6.15am-10.40am
SS2 – Manuhara Rd	From the intersection with Route 52	To the intersection with Waihi Valley Rd		7.10am-11.30am
SS2 – Waihi Valley Rd	From the intersection with Manuhara Rd	To the intersection with Pahiatua Pongaroa Rd	Korora Rd	7.10am-11.30am
SS3 - Rimu Rd	From the intersection with Pahiatua Pongaroa Rd	To the intersection with Route 52		7.50am-12.00pm
SS4 – Huia Rd	From the intersection with Route 52	To the intersection with Waihoki Valley Rd		9.00am-1.20pm
SS4 – Waihoki Valley Rd	From the intersection with Huia Rd	To the intersection with Route 52		9.00am-1.20pm
SS5 - Castlehill Road	From #683 on Castlehill Rd	To the boundary with Masterton District Council	Ngarata Rd	9.55am-2.15pm
SS8 – Mangaoranga Rd	From a point 200m east of the intersection with State Highway 2	To the boundary with Masterton District Council	Bowen Rd	2.00pm-6.20pm
SS8 – Mangamahoe Central Rd	From the boundary with Masterton District Council	To Bartons Line		2.00pm-6.20pm
SS9 – Daggs Rd	From the intersection with Route 52	To the boundary with Masterton District Council		2.20pm-6.40pm

Funding Mechanism	Basis
Uniform Annual General Charge	Recognises most services are available to all properties regardless of value and should contribute a reasonable amount to running the district
General Rates	Where the benefits accrue to the whole district
Targeted rates – differential and uniform	Where the benefits accrue to certain groups within the district
Fees & Charges	Where the benefits that accrue to individuals are greater than the benefit to the community

Activity/Funding	Rates	Grants	Fees & Charges
Libraries
As in Policy	90-95%	0%	5-10%
As in Annual Plan	96%	0%	4%