Eketāhuna
Community Board
Notice of Meeting
A meeting of the Eketāhuna Community
Board will be held in the Eketāhuna War Memorial Hall, corner of Jones
Street and State Highway 2, Eketāhuna on Monday
10 May 2021 commencing at 10.00am.
Bryan
Nicholson
Chief
Executive
Agenda
1. Present
2. Apologies
– Board Member Charlie Death (Chairperson)
3. Personal
Matters
4. Notification
of Items Not on the Agenda
Major items not on the agenda may be
dealt with at this meeting if so resolved by the Board and the chairperson
explains at the meeting at a time when it is open to the public the reason why
the item was not listed on the agenda and the reason why discussion of the item
cannot be delayed until a subsequent meeting.
Minor matters not on the
agenda relating to the general business of the Board may be discussed if the
chairperson explains at the beginning of the meeting, at a time when it is open
to the public, that the item will be discussed at that meeting, but no
resolution, decision or recommendation may be made in respect of that item
except to refer it to a subsequent meeting.
5. Confirmation
of Minutes 5
Recommendation
That the minutes of the
Eketāhuna Community Board meeting held on 12 April 2021 (as circulated) be
confirmed as a true and accurate record of the meeting.
6. Matters
Arising from the Minutes
6.1 Anzac Day (Item 6.1)
6.2 New Residents Welcome Afternoon Tea (Item
6.2)
6.3 Town Signage (Item 8)
6.4 Town Centre CCTV Security Cameras
Monitoring System (Item 12.1)
7. Tararua
District Council Report To
be circulated
Recommendation
That the report of the Tararua
District Council meeting held on 28 April 2021 (as circulated) be received.
8. Reports
from Board Representatives Apppointed to Organisations and Assigned
Responsibilities
8.1 Newman
Reserve Board
Board Member Terry Carew will report on the Newman Reserve Board
Annual General Meeting held on 14 April 2021.
8.2 Great
Eketāhuna Ball
Report on the Great Eketāhuna Ball community
event held on 17 April 2021 to raise funds for the Eketāhuna Community
Health Centre.
9. Correspondence
10. General
Assistance Grants Scheme 9
Included in the agenda is a schedule
detailing the applications received, and a copy of each application is provided
to board members for their reference. A maximum total of $6,461.88 is
available for disbursement, with there being seven applications seeking
$5,403.51 in funding.
11. 2021/2031
Long Term Plan
A copy of the 2021/2031 Long Term Plan Consultation Document is circulated for
board members information and reference, and to consider any comments the
Board may wish to include in a submission to the Council.
12. Chairperson’s
Remarks
13. Items
Not on the Agenda
14. Closure
Eketāhuna Community Board
Minutes of a meeting of the Eketāhuna
Community Board held in the Eketāhuna War Memorial Hall, corner of Jones
Street and State Highway 2, Eketāhuna on Monday
12 April 2021 commencing at
10.10am.
1. Present
Board Members C C Death
(Chairperson), T M Carew and D F Clifton.
In
Attendance
Mr R Taylor - Manager
- Democracy Services
Ms A Rule - Economic
Development Advisor
Ms K Jope - Riders
Against Teenage Suicide (for item 10)
2. Apologies
|
2.1
|
That the apologies be sustained
from Deputy Chairperson Board Member Steen McGhie and Cr Raylene Treder
(Council appointed Community Board member) for non-attendance at the meeting.
Death/Clifton Carried
|
3. Personal
Matters
|
3.1
|
The Board observed
a moment of silence as a mark of respect to acknowledge the passing of Prince
Philip, Duke of Edinburgh.
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4. Notification
of Items Not on the Agenda
|
4.1
|
The following matter is notified as an
item of general business not on the agenda for discussion at today’s
meeting:
·
Kylie Jope to speak on a riders against
teenage suicide event held in Eketāhuna
|
5. Confirmation
of Minutes
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5.1
|
That the minutes of the
Eketāhuna Community Board meeting held on 8 March 2021 (as circulated)
be confirmed as a true and accurate record of the meeting.
Carew/Clifton Carried
|
6. Matters
Arising from the Minutes
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6.1
|
Anzac Day
(Item 6.2)
|
|
6.1.1
|
Arrangements are progressing for the
Anzac Day community service and parade held in Eketāhuna, with the road
closures and traffic management plan approved for this event.
|
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6.1.2
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Names are being placed onto the memorial
crosses made by the Menz Shed, and some Anzac Day flags have been purchased
for the town.
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6.1.3
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Four riders from Eketāhuna Mounted
Rifles will be present at the Anzac Day community service.
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6.2
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New Residents Welcome Afternoon Tea (Item 6.3)
|
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6.2.1
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Catering
arrangements have been made with the Eketāhuna Club for this event
held on 13 June 2021, with invitations being arranged to new residents and
representatives from local community groups and clubs.
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7.
|
Tararua District Council Report
|
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7.1
|
That the report of the Tararua
District Council meeting held on 31 March 2021 (as circulated) be received.
Carew/Clifton Carried
|
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8.
|
Town Signage
|
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8.1
|
Economic Development Adviser Angela Rule
presented the town signage project and land of ranges district branding, and
invited board members to determine their preferences for images and colours
to be used for Eketāhuna signs.
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8.2
|
Board Member
Terry Carew will arrange a meeting with representatives from the Our
Town Committee and board members to discuss the course of action proposed to
be taken regarding this matter.
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|
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9. Reports from Board Representatives
Appointed to Organisations and Assigned Responsibilities
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9.1
|
Tararua
District Road Safety Group
|
|
9.1.1
|
In the absence of Deputy Chairperson
Board Member Steen McGhie the Manager - Democracy Services Richard Taylor
reported on the Tararua District Road Safety Group meeting held in Dannevirke
on 23 March 2021, including reference to the following matters:
·
There were no representatives from Waka Kotahi
New Zealand Transport Agency, New Zealand Police, Automobile Association or
Accident Compensation Corporation in attendance at the meeting.
·
Horizons Regional Council Road Safety
Coordinator Debbie Webster has been undertaking child restraint/seatbelt
checks of vehicles in the district.
·
Tararua Alliance sponsored ten child
restraints for use in the community, and these will be available on a case by
case basis.
·
Waka Kotahi New Zealand Transport Agency has
been requested to ensure the condition of the Saddle Road, Pahiatua Track and
Ballance Valley Road routes are maintained and remain suitable as a vital
link across the district and regions.
·
Reporting of small accidents/incidents and
near misses is encouraged to enable data to be collated from the perspective
of improving the road safety aspect.
·
Heavy vehicle movements are increasing within
the district, and the capacity of bridges to cope with larger trucks (high
productivity motor vehicles) is an issue being monitored.
·
Options for funding a driving simulator for
the district are being considered.
·
The long grass on Mangaoranga Road is impeding
vision for motorists, and a service request has been submitted seeking that
concern be followed up and rectified.
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10.
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Riders
Against Teenage Suicide
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10.1
|
Kylie Jope
outlined the intended arrangements for a riders against teenage suicide event
to be held in the Eketāhuna Community Centre on 29 May 2021 commencing
at 6.00pm.
|
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10.2
|
Board members
conveyed their support for this event, and thanked Kylie Jope for making these
arrangements as a follow up to the previous initiative held to raise
awareness in the prevention of teenage suicide and reach out to those that
may need help.
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11.
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Correspondence
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11.1
|
That the
correspondence as listed be received.
(a) Loreen
and Kerry Cunningham
Re:
Eketāhuna Camping Ground February report
(b) Eketāhuna
Our Town Incorporated
Re:
11 March 2021 annual general meeting, committee meeting and
reports
Carew/Death Carried
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11.2
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Eketāhuna
Our Town Incorporated
|
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11.2.1
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An alternative
arrangement is to be made to paint the white kiwi as the original quote
accepted to undertake that work has not proceeded after previously being
followed up and an extension of time provided.
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12.
Chairperson’s Remarks
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12.1
|
Electric Vehicle Charging Station and
Town Centre CCTV Security Cameras Monitoring System
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12.1.1
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Following an on-site meeting held with
Charge Net New Zealand it is considering installing an electric vehicle
charging station on Haswell Street in the vicinity of the Eketāhuna Inn
Hotel, Bar and Restaurant.
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12.1.2
|
Manager - Strategy and Climate Change Peter
Wimsett is working with Eketāhuna Police Officer Jymahl Glassey on
possible options to consider extending the scope of the existing security
cameras monitoring system in Eketāhuna.
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12.2
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Leave of Absence
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12.2.1
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Chairperson Board Member Charlie Death
requested his apology for absence at the Board’s next meeting be noted
and conveyed.
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12.2.2
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He will also be
absent from the Tararua Emergency Management Committee meeting in May, and
has requested Board Member Terry Carew attend on his behalf to represent the
Board.
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13. Items
Not on the Agenda
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13.1
|
Refer to item 10 of these minutes.
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There being no further
business the Chairperson thanked those present for their attendance and
contributions, and declared the meeting closed at 11.35am.
____________________________
Chairperson
