Eketāhuna Community Board

Notice of Meeting

A meeting of the Eketāhuna Community Board will be held in the Eketāhuna War Memorial Hall, corner of Jones Street and State Highway 2, Eketāhuna on Monday 12 April 2021 commencing at 10.00am.

                                                                                                                Bryan Nicholson

                                                                                                                 Chief Executive

 

Agenda

 

1.               Present

2.               Apologies

3.               Personal Matters   

4.               Notification of Items Not on the Agenda

Major items not on the agenda may be dealt with at this meeting if so resolved by the Board and the chairperson explains at the meeting at a time when it is open to the public the reason why the item was not listed on the agenda and the reason why discussion of the item cannot be delayed until a subsequent meeting.

Minor matters not on the agenda relating to the general business of the Board may be discussed if the chairperson explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at that meeting, but no resolution, decision or recommendation may be made in respect of that item except to refer it to a subsequent meeting.

5.               Confirmation of Minutes                                                   3

Recommendation

That the minutes of the Eketāhuna Community Board meeting held on 8 March 2021 (as circulated) be confirmed as a true and accurate record of the meeting.

 

6.               Matters Arising from the Minutes

6.1             Anzac Day  (Item 6.2)

6.2             New Residents Welcome Afternoon Tea  (Item 6.3)

7.               Tararua District Council Report                             To be circulated

Recommendation

That the report of the Tararua District Council meeting held on 31 March 2021 (as circulated) be received.

8.               Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities

8.1             Tararua District Road Safety Group

Deputy Chairperson Board Member Steen McGhie will report on the Tararua District Road Safety Group meeting held in Dannevirke on 23 March 2021.

8.2             Any Other Reports

9.               Correspondence                                                                                      7

Recommendation

That the correspondence as listed be received.

(a) Loreen and Kerry Cunningham

Re: Eketāhuna Camping Ground February report

 

10.             Town Signage  (10.30am)

Economic Development Advisor Angela Rule and Group Manager - Economic and Community Development Mark Maxwell will present the town signage project and the process to select preferences.    

11.             Chairperson’s Remarks

11.1           Electric Vehicle Charging Station and Town Centre CCTV Security Cameras Monitoring System

                   An upate will be provided on progress regarding these proposed projects for Eketāhuna.

12.             Items Not on the Agenda  

13.             Closure

 


                                                  Eketāhuna  Community Board

Minutes of a meeting of the Eketāhuna Community Board held in the Eketāhuna War Memorial Hall, corner of Jones Street and State Highway 2, Eketāhuna on Monday 8 March 2021 commencing at 10.05am.

 

1.               Present

Board Members C C Death (Chairperson), S C McGhie (Deputy Chairperson), T M Carew, D F Clifton and Cr R A Treder (Council appointed Community Board member).

In Attendance

Mr R Taylor                   - Manager - Democracy Services

Ms K Christensen          -  Plant and Property Contracts Supervisor (for item 9)

2.               Apologies

2.1

Nil

3.               Personal Matters

3.1

Nil

4.               Notification of Items Not on the Agenda

4.1

Nil

5.               Confirmation of Minutes

5.1

That the minutes of the Eketāhuna Community Board meeting held on                          15 February 2021 (as circulated) be confirmed as a true and accurate record of the meeting.

Carew/Clifton                                                                                                  Carried

6.               Matters Arising from the Minutes

6.1

Water Supply Levels Sign  (Item 6.1)

6.1.1

The water supply levels sign regarding restrictions has been erected in Eketāhuna.

6.2

Anzac Day  (Item 11)

6.2.1

The memorial crosses have been completed by the Menz Shed and are ready for painting.

6.2.2

The road closures application has been submitted for the Anzac Day parade and ceremony in Eketāhuna.

6.2.3

A conceptual design is tabled of the proposed hitching posts to be made from railway sleepers with a commemorative plaque to honour the memory of local men who served in the Eketāhuna Mounted Rifles.

6.3

New Residents Welcome Afternoon Tea  (Item 14.4)

6.3.1

Deputy Chairperson Board Member Steen McGhie and Board Member Denise Clifton are coordinating arrangements for the afternoon tea to welcome new residents to Eketāhuna.

6.3.2

Eketāhuna Club has been booked for this event that will be held on 13 June 2021, with invitations being arranged along with attendance by representatives from local community groups and clubs.

7.                Tararua District Council Report

 

7.1

That the report of the Tararua District Council meeting held on 24 February 2021 (as circulated) be received.

McGhie/Treder                                                                                                Carried

7.2

Water Supplies

7.2.1

Congratulations are conveyed to Council on the approach taken to promoting water conservation by the community and management of the water supplies for the summer period when rivers are in low flow.

7.3

District Tour

7.3.1

The Board’s Chairperson attended the Council’s district tour on 25 February 2021, and appreciated the opportunity to participate in this event.

7.4

Eketāhuna Golf Club

7.4.1

An evening of celebration was held to acknowledge the occasion of the Eketāhuna Golf Club’s 50th anniversary.

 

8.                Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities

8.1

Nil

 

9.

Eketāhuna Community Facilities 

9.1

Kelly Christensen (Plant and Property Contracts Supervisor) spoke on the background and role of her position, and outlined the audits she undertakes of Council community facilities and those relating to Eketāhuna to ensure their maintenance is managed and regularly undertaken with follow up work programmed as required.

10.             Correspondence

 

10.1

That the correspondence as listed be received.

(a)   Loreen and Kerry Cunningham

Re: Eketāhuna Camping Ground January report

 

(b)   Eketāhuna Our Town Incorporated

Re: 11 February 2021 committee meeting minutes and reports

 

Carew/Treder                                                                                                  Carried

10.2

Eketāhuna Our Town Incorporated

10.2.1

Eketāhuna Our Town Incorporated were successful with their application to the Lotteries Commission for funding, and a grant of $26,500 has been provided to develop the fitness track, coordinator’s costs, extend the Flag Trax project and traffic management plans for community events.

10.2.2

Eketāhuna Our Town Incorporated Annual General Meeting will be held on                            11 March 2021 commencing at 7.00pm.

10.2.3

Local painter Mark Watson has been contacted to paint the white kiwi, and he is interested in undertaking that work.

11.             Chairperson’s Remarks

11.1

Eketāhuna School

11.1.1

A meet and greet event was held at Eketāhuna School on 25 February 2021.

11.2

Eketāhuna 150th Anniversary Celebrations

11.2.1

A further meeting has been held to progress discussion to plan the arrangements for the Eketāhuna 150th anniversary celebrations events in March 2023.

11.3

Cliff Walk

11.3.1

Cliff Walk is 110 years old on 20 March 2021, with its centennial anniversary previously acknowledged in 2011.

11.4

Chorus Copper Network

11.4.1

An email from Jo Seddon, Chorus Community Relations Manager is tabled regarding the intention to start retiring the copper network for broadband and phone services, and progressively move to fibre installations.

12.             Items Not on the Agenda

12.1

Nil

 

There being no further business the Chairperson thanked those present for their attendance and contributions, and declared the meeting closed at 11.08am.

 

 

 

____________________________

                  Chairperson

 


11.1 Correspondence
Attachment
1  Correspondence