Agenda of Council meeting - 28 October 2020

Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 30 September 2020 commencing at 1.00pm.

1. Present

Her Worship the Mayor - Mrs T H Collis, Crs E L Peeti-Webber (Deputy Mayor), S A Hull, C J Isaacson, P A Johns, K A Sutherland, R A Treder and S M Wards.

In Attendance

Mr B King - Chief Executive

Mr R Taylor - Governance Manager

Mr R Suppiah - Chief Financial Officer

Mr H Featonby - Alliance Asset Manager

Mr C McKay - Finance Manager

Mr M Maxwell - Economic Development and Communications Manager

Mr D Watson - Group Manager Plant and Property

Mr P Wimsett - Manager Strategy and District Development

Ms T Love - Senior Projects Manager

Mr C Lunn - Manager Regulatory Services

1.1	The Mayor welcomed Vicky Tomlinson (new Woodville Districts’ Vision Chairperson) and Joel Foster (a Tararua College student with a passion for local government) to the meeting.

2. Council Prayer

2.1	The Mayor opened the meeting with the Council Prayer.

3. Apologies

3.1

That an apology be sustained from Cr A K Franklin for non-attendance at the meeting.

Crs Sutherland/Peeti-Webber Carried

3.2

It is noted the apology from Cr Franklin for non-attendance at the meeting is received for the reason she experienced a sore throat this morning, and as a precaution in line with health protection guidance on Covid-19 she decided to stay home.

4. Public Forum

4.1	An apology is noted from Robin Winter for not attending the meeting to speak in the public forum as previously intended.

5. Notification of Items Not on the Agenda

5.1

Nil

6. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business

6.1

Nil

7. Personal Matters

7.1	The passing of Bill Carthew is noted (a notable farmer from Pahiatua who gave much time and commitment to the establishment and continuity of Pahiatua Marae).

8. Confirmation of Minutes

8.1	*That the minutes of the Council meeting held on 26 August 2020 (as circulated) be confirmed as true and accurate record of the meeting.* Crs Wards/Johns Carried

9. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda

9.1	Water Impounded Supplies (Item 9.1)
9.1.1	The District Resilience Manager and Group Manager Plant and Property received from Horizons Regional Council hydro data for the district’s rivers including the Mangapapa and Tamaki rivers. This covers river information over ten years and rainfall for this year.
9.1.2	Rainfall graphs indicate all sites are tracking below the expected range for the year. River information includes flow as well as the number of days each month below the One Plan restriction limit, with the average and cumulative rainfall painting a pretty bleak picture for this year.

9.2

Civic Honour (Item 15.2)

9.2.1

That the Council confirm in open meeting the decision made in public excluded business at its meeting held on 24 June 2020 to present a Tararua district civic honour to Margaret Parsons to acknowledge her service to the community.

Crs Hull/Treder Carried

9.2.2

The presentation of the civic honour to Margaret Parsons will be held on 7 November 2020, and the Mayor is progressing arrangements for this event.

10. Community Boards and Community Committees Reports

10.1

Dannevirke Community Board

10.1.1

That the report of the Dannevirke Community Board meeting held on 7 September 2020 (as circulated) be received.

Crs Johns/Hull Carried

10.2	Eketāhuna Community Board
10.2.1	*That the report of the Eketāhuna Community Board meeting held on 14 September 2020 (as circulated) be received.* Crs Johns/Hull Carried
10.2.2	Fred West Building
10.2.2.1	The concern expressed regarding the risk to public safety caused by the poor condition of the under-verandah lights on the Fred West building (next to the Eketāhuna Service Centre/Library) is noted, and the matter is the subject of a CRM requesting it to be followed up and rectified.

10.3	Pahiatua On Track
10.3.1	*That the report of the Pahiatua On Track meeting held on 2 September 2020 (as circulated) be received.* Crs Johns/Hull Carried
10.3.2	MenzShed
10.3.2.1	MenzShed Pahiatua is thanked for completing as a voluntary community project installing eleven bench seats in Pahiatua Town Squares which have been repaired and repainted.
10.3.3	Keep New Zealand Beautiful Week
10.3.3.1	Tararua College Enviro Club and Pahiatua School are congratulated on undertaking a clean-up in Pahiatua as a community pride initiative for Keep New Zealand Beautiful week.

10.4	Woodville Districts' Vision
10.4.1	*That the reports of the Woodville Districts’ Vision meetings held 1 September 2020 (as circulated) be received.* Crs Johns/Hull Carried
10.4.2	Painting of Box Outside Woodville Museum
10.4.2.1	The box situated outside Woodville Museum is a power box that cannot be painted.

11. Reports

11.1

Wai Tapu ki Tamaki-nui-a Rua Delivery Plan

11.1.1

That the report from the Chief Executive dated 23 September 2020 concerning the Wai Tapu ki Tamaki-nui-a Rua delivery plan relating to the three waters Memorandum of Understanding with the Crown (as circulated) be received, and

That Council note the delivery plan for Wai Tapu ki Tamaki-nui-a Rua for six projects submitted to Department of Internal Affairs prior to the 30 September 2020 deadline.

Crs Hull/Wards Carried

11.2

Urban Vehicle Entranceways

11.2.1

That the report from the Alliance Director dated 23 September 2020 concerning urban vehicle entranceways (as circulated) be received, and

That this item of business be left to lie on the table and referred to the Works Liaison Committee for discussion prior to Council making a decision on this matter.

Mayor Collis/Cr Johns Carried

11.3

Road Closures Requested Under the Tenth Schedule of the Local Government Act 1974

11.3.1

That the report from the Alliance Director dated 22 September 2020 concerning a road closures application under the Tenth Schedule of the Local Government Act 1974 (as circulated) be received, and

That pursuant to Section 342 (1) (b) and the Tenth Schedule of the Local Government Act 1974, Council closes the following roads for the purpose of allowing Dannevirke Chamber of Commerce to hold the Dannevirke Christmas parade event.

Road name: Stanley Street

Date of closure: Saturday 5 December 2020

Period of closure: 12noon to 1.00pm

Road name: High Street

Date of closure: Saturday 5 December 2020

Period of closure: 12noon to 1.00pm

Conditions Applied to the Granting of these Road Closures

1. That Tararua Alliance in conjunction with the organiser will assess shortly prior to this event the condition of the roads involved to determine their suitability for this purpose.

2. That if Tararua Alliance identify any road or roads as being in an unsuitable condition arising from this assessment then they have the discretion to request the organiser to withdraw such road from the route of this event.

3. That shortly after the event has been held Tararua Alliance shall carry out a drive over of the roads that were closed for this event to assess their condition.

Advisory Note

That should Council incur any additional maintenance costs as a consequence of the event then those expenses shall be recovered from the event organiser.

Crs Johns/Sutherland Carried

11.4	Staff Report
11.4.1	District-wide Water
11.4.1.1	Whilst significant downpours of rainfall has improved the recorded data the risk of an early drought in the district remains high.
11.4.1.2	As part of building resilience to prepare for the forecast drought urban areas will be encouraged to reduce water usage, and property owners with water tank supplies are also being urged to check tank levels and top them up before the availability of water diminishes through low river flows.
11.4.2	Climate Change
11.4.2.1	The Arctic Ocean and surrounding permafrost lands have frozen methane and plant material sufficient for huge releases and production of greenhouse gases.
11.4.2.2	This has the potential for abrupt climate change, making mankind’s attempts in the next ten years possibly ineffective at controlling emissions.
11.4.3	Pahiatua Town Centre Upgrade
11.4.3.1	It is great to see progress through finished products starting to appear throughout the town centre area, with below ground works nearly complete and the focus now directed to above ground works.
11.4.4	Pahiatua Service Centre Earthquake Strengthening
11.4.4.1	Consent has been received for the Pahiatua Service Centre earthquake strengthening work, and the next stage is to seek tenders to undertake this project and the construction involved.
11.4.4.2	While the strengthening work is occurring Pahiatua Service Centre staff will temporarily be relocated to Pahiatua Library building across the road.
11.4.5	Civil Defence Emergency Management Recovery Project to Build Disaster Resilience
11.4.5.1	The public first aid course for Ballance, Makuri and Alfredton communities held in Pahiatua was greatly appreciated, and the District Resilience Manager is thanked for arranging this training.
11.4.5.2	The partnership with Ngati Kahungunu ki Tamki-nui-a-Rua to support their first responder team is commended through its participation in training courses and a Dannevirke Fire Brigade multi-agency exercise.
11.4.6	Water Bylaw
11.4.6.1	The timeline for delivery of the water bylaw has been re-assessed, and due to limited ability to undertake consultation requirements it will not be in place until 2021.
11.4.7	*That the report from the Chief Executive dated 23 September 2020 concerning an update on key projects and items of interest to the Council (as circulated) be received.* Crs Isaacson/Treder Carried

12. Portfolio Reports

12.1	Mayor and Councillors Report
12.1.1	A copy of the Mayor and Councillors September report is tabled, and the information set out in that document is circulated for reference as an attachment to the agenda of the meeting relating to these minutes.
12.1.2	Matters included in the Mayor and Councillors report are as follows: · Governance update on appointment of Chief Executive and reappointment of Audit and Risk Committee Chairperson · Cancer Society Daffodil Day · Selection of Zane Gatchell to attend Outward Bound through Mayors Taskforce for Jobs nomination · Connect Tararua project Ahiweka site is now live · Visiting VIP’s to the region · Earthquake-prone buildings consultation · Opening of Pahiatua Water Treatment Plant by Prime Minister Jacinda Ardern · Free testing for Covid-19 · Fire at Mangatainoka Rugby Football Club Grandstand · Thanks to Polish Ambassador Zbigiew Gniatkowski for his friendship to Pahiatua and the Tararua district · Events attended by the Mayor · Letters of support · Councillors portfolio reports
12.1.3	The Mayor thanked Joel Foster for his interest in attending today’s Council meeting to experience how local government operates in representing and providing services to the district’s communities.
12.1.4	Joel Foster spoke briefly on his concern from a youth perspective regarding climate change and the need to take action to alleviate its impact.

13. Mayoral Matters

13.1

Nil

14. Items Not on the Agenda

14.1

Nil

14.2 The meeting adjourned at 2.06pm, and resumed at 2.17pm.

15.

Public Excluded Items of Business

15.1

That the public be excluded from the following parts of the proceedings of this meeting, namely:

Metered water charges write-off request

Chief Executive’s terms of employment

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

*General subject matter to be considered*	*Reason for passing this resolution in relation to each matter*	*Ground(s) under Section 48(1) for the passing of this resolution*
*Metered water charges write-off request*	*To protect the privacy of natural persons*	*Section (1)(a)(i)*
*Chief Executive’s terms of employment*	*To protect the privacy of natural persons*	*Section (1)(a)(i)*

This resolution is made in reliance on Section 48 (1) (a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as follows:

s7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

Crs Hull/Sutherland Carried

15.4	*That open meeting be resumed.* Crs Wards/Isaacson Carried

15.5

That Council confirm in open meeting the decision made in public excluded business at this meeting to remit calculated charges amounting to $104.92 relating to invoices for water charges incurred as the result of leaks in the property’s water pipelines.

Crs Johns/Sutherland Carried

15.6

That Council confirm in open meeting the decision made in public excluded business at its extraordinary meeting held on 9 September 2020 to appoint Bryan Nicholson as Chief Executive of the Tararua District Council.

Crs Johns/Sutherland Carried

There being no further business the Mayor thanked those present for their attendance and contributions, and declared the meeting closed at 3.06pm.

____________________________

Mayor

Dannevirke Community Board

Minutes of a meeting of the Dannevirke Community Board held in the Council Chamber, 26 Gordon Street, Dannevirke on Monday 5 October 2020 commencing at 1.00pm.

1. Present

Board Members P F Walshe (Chairperson), T J Hynes (Deputy Chairperson), W R Macdonald, K P Spooner-Taylor and Cr E L Peeti-Webber (Council appointed Community Board member).

In Attendance

Mr R Taylor - Governance Manager

Ms S Wards - Tararua Health and Wellbeing Governance Group Chairperson

Ms A Rainham - MidCentral District Health Board Locality and Population Health Manager (for item 3.1)

2. Apologies

2.1

Nil

3. Public Forum

3.1	Tararua Health and Wellbeing Governance Group
3.1.1	Sharon Wards (Governance Group Chairperson) and Angela Rainham (MidCentral District Health Board Locality and Population Health Manager) gave an update on the focus of activities and plans for the Tararua Health and Wellbeing Governance Group.
3.1.2	The foundation for the work and focus of the Tararua Health and Wellbeing Governance Group is guided by the Tararua Te Mahere Hauora Health and Wellbeing Plan 2018 to 2023.
3.1.3	The strategic intentions of this Health and Wellbeing Plan for the Tararua district are to partner with people to support health and wellbeing, connect and transform primary community and specialist care, achieve quality and excellence by design and achieve equity of access across communities.
3.1.4	The vision is directed to facilitating quality living, healthy lives and well communities, and a locality approach is taken with a plan of action to improve the priority areas identified by the Tararua district community.
3.1.5	The priority areas identified through engaging with the community are: 1. Easy access to healthcare when people need it. 2. Improved mental health and addiction support in communities. 3. A district that has quality communications and connections between health services, people, whanau and communities. 4. A well community where everyone is supported to have quality living and healthy and active lives.
3.1.6	Tararua Health and Wellbeing Governance Group’s emphasis on advocacy as part of its plan of action has enabled the following: · Development of a pharmacy service agreement across the district. · Establishment of a housing working party lead by Oriana Paewai to bring together relevant agencies and parties to develop long-term strategies through collaboration to address housing needs in the district, with a community forum to be held to progress that initiative. · Increased access to mental health and substance abuse addiction primary healthcare intervention community services for youth, with a coordinator based in the district to be appointed by the end of this year as part of the approach to provide support and promote better lifestyles through healthy living. · Arranging an Age on the Expo district community event to be held early next year (this was originally scheduled for April this year but as a result of the Covid-19 pandemic it could not proceed as originally intended).
3.1.7	It is requested there be better communication from Tararua Health and Wellbeing Governance Group to provide regular updates and linkage with Council on what they are doing in progressing the objectives of the Tararua Te Mahere Hauora Health and Wellbeing Plan.
3.1.8	To enable this to occur it is suggested Cr Alison Franklin (as Council’s appointed representative on the Tararua Health and Wellbeing Governance Group) include at least every three months in the Mayor and Councillors report an update that provides such details in the section relating to portfolios and roles held.
3.1.9	Through that report this information is also circulated to community boards/community committees, and available on Council’s website for the public to access.
3.1.10	With regard to health issues of concern to the community changes made by St John to the health shuttle booking service and patients being discharged from Palmerston North emergency department in the early hours of the morning continue to be raised.
3.1.11	It is pleasing to note MidCentral District Health Board is actively looking at options to provide increased access to health care services locally, particularly for minor clinical health concerns.
3.1.12	MidCentral District Health Board will be holding its annual public forum to liaise with the community in November, and this shall coincide with the housing community forum to occur at the same time.
3.1.13	Key issues that board members have noted to achieve better health outcomes for its community include the following: · Loneliness in the community through no social connection, particularly as a result of Covid-19 lockdown and changing alert levels, with greater impact on elderly men. · Availability of access to dialysis treatment facilities in the district. · Increased use of drugs, especially methamphetamine, impacting on youth and whanau. · Lack of housing and rental accommodation to meet the needs of a growing district.

4. Personal Matters

4.1

Nil

5. Notification of Items Not on the Agenda

5.1

Nil

6. Confirmation of Minutes

6.1	That the minutes of the Dannevirke Community Board meeting held on 7 September 2020 (as circulated) be confirmed as a true and accurate record of the meeting. Hynes/Macdonald Carried

7. Matters Arising from the Minutes

7.1	Community Forum Coffee Mornings (Item 7.2)
7.1.1	Matters raised at the community forum coffee mornings relating to Council services and facilities are to be reported through the CRM system for follow up and action.
7.1.2	A concrete drinking bowl has been obtained for Mangatera dog exercising area to be provided subject to determining arrangements to access water.
7.2	Dannevirke Spring Festival (Item 7.3)
7.2.1	Publicity is to be arranged through local newspapers to promote events being held as part of the Dannevirke Spring Festival programme.
7.2.2	Arrangements for market day known as Dannevirke Day held in October on the Friday prior to Labour Day are being progressed to ensure this event is an attraction for the town.
7.3	Wheel Park Project (Item 7.4)
7.3.1	Community consultation on the wheel park project has been deferred until next month to enable detailed costings to be determined, with a meeting to be held on 9 November 2020 at 5.30pm in the Scout Hall.
7.3.2	A draft concept plan which is a work in progress has been prepared, with the development of the facility being undertaken in three stages as follows: 1. Walking track and basketball court 2. Pump track 3. Skate bowl
7.3.3	Once the plan is finalised for this project it will be presented to Council as the facility is intended to be situated at Dannevirke Upper Domain.
7.4	Christmas Trees Competition (Item 13.2)
7.4.1	Some publicity is to be arranged to promote and progress the proposed Christmas trees competition community event.
7.5	Community Walkway (Item 7.5)
7.5.1	It is hoped the extension to the community walkway can proceed late this summer as the Cole Street asbestos cement water main replacement project is anticipated to be completed by the end of March.

8. Tararua District Council Report

8.1	*That the report of the Tararua District Council meeting held on 30 September 2020 (as tabled) be received.* *Peeti-Webber/Macdonald Carried*

9. Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities

9.1	Tararua District Road Safety Group
9.1.1	The Chairperson reported on the Tararua District Road Safety Group meeting held on 14 September 2020, including reference to the following matters: · Accident statistics for the district were presented for the reporting period since the last meeting. · The four highest categories which are the subject of most complaints to Council relate to requests concerning street lights, pot holes, sign damage and overhanging trees. · Planning is progressing for the Victoria Avenue roundabout safety improvements project. · A new alternative type of seal is being trialled in the district.
9.2	Dannevirke Chamber of Commerce
9.2.1	The Deputy Chairperson reported Dannevirke Chamber of Commerce held a well-attended meet the candidates public event at the Hub on 30 September 2020 for the central government election this month.
9.2.2	Dannevirke Chamber of Commerce is working with facilitator and business mentor Mike Clark to develop a strategy to guide and move forward its plans and activities, with assistance also provided by the Economic Development and Communications Manager.
9.3	Tararua Community Youth Services
9.3.1	The Deputy Chairperson reported Tararua Community Youth Services held their Annual General Meeting on 24 September 2020, and is busy arranging a youth holiday programme for the district.
9.4	Dannevirke Community Vehicle Trust
9.4.1	The Deputy Chairperson reported Dannevirke Community Vehicle Trust’s service resumed as soon as the Covid-19 alert status returned to level one.
9.5	Dannevirke Information Centre
9.5.1	Board Member Macdonald reported Dannevirke Information Centre Incorporated held their Annual General Meeting, and there are no changes to the membership appointments of their executive committee.
9.5.2	The report presented by the Chairperson of Dannevirke Information Centre Incorporated at the Annual General Meeting was critical of both the Board and Council.
9.5.3	The concerns expressed relate to the electronic promotional sign installed by the Board on the Dannevirke Town Hall, and the amount of funding support provided by Council.
9.5.4	It is noted the Board pays an annual amount to the Dannevirke Information Centre for their services to operate and manage the electronic promotional sign, and Council through its Long Term Plan increased its funding grant and support to maintain and enable the Information Centre activities to be provided from the site located at the Dannevirke Town Hall.
9.5.5	Board Member Macdonald as the Board’s appointed representative on the Dannevirke Information Centre executive committee expressed disappointment regarding the critical comments made which reflect an individual’s view, and do not represent an agreed position or statement from the executive committee.
9.6	Dannevirke and District A and P Association
9.6.1	Board Member Macdonald reported Dannevirke and District A and P Association will shortly be holding their Annual General Meeting.

10.	Correspondence
10.1	*That the correspondence as listed be received.* *(a) Ruahine Ramblerz Leisure Marching Team 10 August 2020* *Re: Request for funding to support Leisure Marching Display Day* *(b) Dannevirke Chamber of Commerce 21 September 2020* *Re: Dannevirke Mitre 10 Christmas parade* *Hynes/Spooner-Taylor Carried*
10.2	Ruahine Ramblerz Leisure Marching Team
10.2.1	That Ruahine Ramblerz Leisure Marching Team be granted the sum of $174 from the Board’s discretionary funds to offset the cost of hiring Dannevirke Sports Centre on 4 and 5 December 2020 to host their Leisure Marching Display Day event. Macdonald/Hynes Carried
10.3	Dannevirke Chamber of Commerce
10.3.1	Dannevirke Chamber of Commerce will hold the Dannevirke Mitre 10 Christmas parade on 5 December 2020 at 12noon, with the road closures and traffic management plan arranged for this annual community event.

11.	Consultation on Priority Thoroughfares for Earthquake-prone Buildings
11.1	Cr Peeti-Webber abstained from discussion on determining the Board’s comments regarding this item of business.
11.2	The Board note and agree with the proposed thoroughfares identified in Dannevirke as the basis of priority thoroughfares for earthquake-prone buildings.
11.3	It suggests that consideration be given to adding Denmark Street to the proposed vehicular and pedestrian thoroughfares with sufficient traffic to warrant prioritisation, thereby acknowledging it is a strategic route providing accessibility to both Dannevirke Community Hospital and Dannevirke Fire Station.

12. Chairperson’s Remarks

12.1	Bus Stop Outside Former Post Office Building
12.1.1	The Chairperson questioned the necessity to retain the designated bus stop parking outside the former Post Office building, and suggested this could be considered for removal if it is no longer required and returned to add further general parking space in the town centre.

13. Items Not on the Agenda

13.1

Nil

There being no further business the Chairperson thanked those present for their attendance and contributions, and declared the meeting closed at 2.38pm.

____________________________

Chairperson

Eketāhuna Community Board

Minutes of a meeting of the Eketāhuna Community Board held in the Eketāhuna War Memorial Hall, corner of Jones Street and State Highway 2, Eketāhuna on Monday 12 October 2020 commencing at 10.00am.

1. Present

Board Members C C Death (Chairperson), S C McGhie (Deputy Chairperson), T M Carew, D F Clifton and Cr R A Treder (Council appointed Community Board member).

In Attendance

Mr R Taylor - Governance Manager

2. Apologies

2.1

Nil

3. Personal Matters

3.1	The Board congratulate Eketāhuna resident Margaret Parsons on the Tararua district civic honour she is to receive to acknowledge her service to the community.

4. Notification of Items Not on the Agenda

4.1	The following matters are notified as items of general business not on the agenda for discussion at today’s meeting: · Eketāhuna topographical map · Eketāhuna town centre upgrade

5. Confirmation of Minutes

5.1	That the minutes of the Eketāhuna Community Board meeting held on 14 September 2020 (as circulated) be confirmed as a true and accurate record of the meeting. Death/Treder Carried

6. Matters Arising from the Minutes

6.1	Town Centre CCTV Security Cameras Monitoring System (Item 6.1)
6.1.1	Eketāhuna Our Town Committee has invited Eketāhuna Police Officer Jymahl Glassey to explain the proposal and its benefits to the community if funding is applied for to extend the scope of the town centre CCTV security cameras monitoring system.
6.2	Connect Tararua (Item 7.2)
6.2.1	Work began recently at the Mangatainoka site on the Tararua Ranges above Nireaha, and the Rural Connectivity Group is confident this will be up and functioning by early December.
6.3	Town Centre Tile Painting (Item 6.3)
6.3.1	The town centre community tile painting project has been installed at the Eketāhuna Service Centre/Library building, with the seat and rubbish bin relocated in that vicinity.
6.4	Alf Rowden Humanitarian Award (Item 6.6)
6.4.1	Arrangements have been confirmed for the presentation of the Alf Rowden Humanitarian Award to Rena Tyler held on 24 October 2020 at 1.00pm in the Eketāhuna Community Centre Supper Room.
6.4.2	Eketāhuna Home and School is providing the catering and some speakers have been arranged, with thirty-one replies received at this time accepting the invitation to attend this event.
6.4.3	Apologies are noted from Board Member Clifton who is unable to attend due to another commitment that weekend.
7. 7.1	Tararua District Council Report *That the report of the Tararua District Council meeting held on 30 September 2020 (as circulated) be received.* Treder/Carew Carried

8. Reports from Board Representatives Appointed to Organisations and

Assigned Responsibilities

8.1

Eketāhuna Community Health Centre

8.1.1

The Chairperson reported on Eketāhuna Community Health Centre Annual General Meeting held on 17 September 2020, including reference to the following matters:

· Appointments to their executive committee are Adrienne Dempsey (Chairperson), Janet Chappell (Treasurer), Rena Tyler (Secretary) and seven other committee members, with John Fisher being a new member on the committee.

· The work undertaken by the two nurses as part of the response to the Covid-19 pandemic was greatly appreciated by the community regarding the health support services they provided.

· This committee makes a significant contribution to ensuring the health and wellbeing of the Eketāhuna community, and it facilitates many programmes, projects and services to support and achieve that objective.

8.2	Tararua District Road Safety Group
8.2.1	The Deputy Chairperson reported on the Tararua District Road Safety Group meeting held in Dannevirke on 14 September 2020, including reference to the following matters: · With funding provided by Government to upgrade Route 52 this long-awaited project can proceed to be programmed, and work will soon get under way. · Accident statistics for the district were presented for the reporting period since the last meeting. · The request from the Alfredton community for a roading related sign has been implemented. · The location of the pedestrian crossing in Eketāhuna town centre is a safety concern, with the possibility of advance warning signs to be considered to alert motorists they are approaching that vicinity which is part of State Highway 2 managed by the New Zealand Transport Agency. · The kea crossing at Eketāhuna School is operational. · Accident Compensation Corporation/Horizons Regional Council are assessing interest in providing access to a driving simulator to assist in enabling training as part of education for getting a driver’s licence. This could be made available through Tararua College, and possibly be suggested as an additional service offered by Eketāhuna Community Health Centre.
8.3	Eketāhuna Topographical Map
8.3.1	A request has been received to resurrect the Eketāhuna topographical map considered one of the town’s absolute treasures currently buried behind a bookcase in the library back room.
8.3.2	The proposal is to find a loving home for the map and place it in a public space where the community and travelling public could then view it.
8.3.3	Board members agreed to have a look at the map to assist in further discussing the course of action to take regarding this matter.
8.4	Eketāhuna Town Centre Upgrade
8.4.1	A seat and plaque attached is to be installed within the town centre in memory of Alf and Peggy Rowden who formerly operated a business in Eketāhuna.
8.4.2	The cost of providing the seat and plaque is to be paid by the Rowden family, with an amount of $1,480 to be invoiced when the installation is completed.
8.4.3	There is also a further seat still to be installed, along with a seed drill and sleepers that were acquired as some of the features forming part of the community projects to enhance the town centre upgrade design.
8.4.4	A CRM is to be submitted requesting consideration be given to a Council rubbish bin being installed at the entrance to Cliff Walk.

9. Correspondence

9.1	*That the correspondence as listed be received.* *(a)* *Loreen and Kerry Cunningham* *Re: Eketāhuna Camping Ground August report* *(b)* *Eketāhuna Our Town Incorporated* *Re: 10 September 2020 committee meeting minutes and reports* McGhie/Carew Carried
9.2	Eketāhuna Our Town Incorporated
9.2.1	The possibility of considering whether any paper roads could be used to develop local walking and cycling areas is being investigated along with reinstating the swing bridge estimated to cost $50,000 to $60,000.
9.2.2	If it is feasible to progress this proposal it could also be considered to include establishing a designated dog exercise area as part of that project.
9.2.3	This year’s Santa Cruise Eketāhuna Christmas parade will be held on 28 November 2020, with the road closures application and traffic management plan submitted for this annual community event.
9.3	Turnor Street (Accepted by the Chairperson for discussion as a further late item not on the agenda)
9.3.1	Board Member Clifton received correspondence from concerned residents regarding a property in Turnor Street, with incidents involving loud music, fires, disturbing behaviour and vehicles being driven recklessly.
9.3.2	It is agreed contact should be made with police to report such matters for them to follow up, with complaints regarding noise to be referred for response through Council.
9.3.3	Board Member Clifton will inform those raising this concern of the approach to take in seeking action to rectify this situation.

10.	Consultation on Priority Thoroughfares for Earthquake-prone Buildings
10.1	Cr Treder abstained from discussion regarding this item of business.
10.2	The Board note and agree with the proposed thoroughfares identified for Eketāhuna as the basis of priority thoroughfares for earthquake-prone buildings.

11. Chairperson’s Remarks

11.1	Daffodil Day
11.1.1	Another successful Daffodil Day was held in Eketāhuna to support the Cancer Society, and all those volunteers involved are congratulated on the proceeds they raised for this annual fundraising community event.
11.2	Pukaha Mount Bruce National Wildlife Centre Community Open Day
11.2.1	Board members will assist with the arrangements for the Pukaha Mount Bruce National Wildlife Centre community open day held on 25 October 2020, with apologies noted from Board Member Clifton who is unable to attend due to another commitment that weekend.
11.3	Flooding of Shops
11.3.1	A torrential rainfall severe weather event caused flooding to shops in Eketāhuna, and a cache of sandbags is to be arranged and placed locally as a future short-term community led fix to assist in providing protection when such situations occur.
11.3.2	It is noted for the Long Term Plan the need for Council to increase the funding investment in stormwater infrastructure upgrades to improve the level of service as such weather events are becoming more frequent.
11.4	Rural Connectivity
11.4.1	The Labour Party announced in the weekend at the site of the big kiwi in Eketāhuna its policy if re-elected to commit further funding for providing and enhancing access to rural connectivity services.
11.5	Battle of Passchendaele
11.5.1	On this day in 1917 a tragic occasion occurred through the loss of eight hundred New Zealanders that died in the horror and disaster of the Battle of Passchendaele.

12. Items Not on the Agenda

12.1	Refer to the items set out in sections 8.3, 8.4 and 9.3 of these minutes.

There being no further business the Chairperson thanked those present for their attendance and contributions, and declared the meeting closed at 11.35am.

____________________________

Chairperson

Woodville Districts Vision – ACTION LIST

As at: 6 October 2020

#	Date of Meeting	Action	Owner	Due Date	Status/Update
1.	~~7/7/2020~~ 6/10/20	Clarification is sought from Richard Taylor, Governance Manager regarding honorarium payments.	Chair	~~4/8/2020~~	Chair and Treasurer to follow up
2.	~~7/7/2020~~ 6/10/20	Seek clarification on tax law in relation to Incorporated Societies from IRD.	Chair	~~4/8/2020~~	Treasurer advised exemption from interest received but not from GST. Closed
3.	~~7/7/2020~~ 6/10/20	A working party be established so the Society can move forward and lay the groundwork for a new constitution and community committee that is dynamic and engages with the community.	M Hoare/V Tomlinson	Ongoing Ongoing	4/8: Discussion/decision on the constitution be held over to AGM. AGM: Chair of AGM advised that the 2018 constitution will be adhered to, after she took advice from CE of TDC and Governance Manager. 1/9: Working group to be reformed. The working group will follow the correct process going forward.
4.	~~7/7/2020~~ 6/10/20	Concept Tree Sculptures: A discussion was had with Woodville School regarding the housing of the concept trees.	V Tomlinson	~~4/8/2020~~ ~~1/9/2020~~	One sculpture staying at I-Site. Second ‘bubble’ tree was sent to artist to get a quote for repair (S Ashton). Once quote received; Society to consider viability of public display. S Ashton to follow up on quote and report back at next meeting. S Ashton not at meeting. No Report.
5.	~~7/7/2020~~ 6/10/20	Mad Hatters Day: 15^th November 2020 Report back at next meeting.	R McMillan	~~4/8/2020~~ Ongoing	4/8: V Tomlinson provided a verbal update. Progressing Sub-committee going through emails and texts; advertising posters/boards soon to be erected around town.

6.	~~7/7/2020~~ 6/10/20	150 Year Celebrations in 2025: Project Lead to be appointed at the AGM	Chair	~~1/9/2020~~	Did not take place. Invitation to members to form sub-committee. Names to be sent to Chair. Discuss further at next meeting.
7.	~~7/7/2020~~ 6/10/20	Christmas Parade: N Burt noted her husband can help with traffic management, as he is qualified. Report back at next meeting.	N Burt	~~4/8/2020~~ ~~1/9/2020~~	R Winter – Road closure plan going to Horizons and Council for approval and lodgement. N Burt – NZTA has given approval. Quote for hire of equipment to come. More manpower required. Waiting for TDC’s October meeting for approval. Chair to meet with Railway Society and Lions to coordinate.
8.	~~7/7/2020~~ 6/10/20	Welcome to Woodville – combine with Picnic in the Park 2021.	V Tomlinson	Ongoing	Deferred to next meeting.
9.	~~7/7/2020~~ 6/10/20	Induction Pack for new members to cover historic items and ongoing projects.	V Tomlinson		Chair and Secretary to produce.
10.	~~7/7/2020~~ 6/10/20	That an action list is established to track actions – to be attached to the mtg mins.	Secretary	~~1/9/2020~~	Done. Closed
11.	~~7/7/2020~~ 6/10/20	Thank You Afternoon Tea for Essential Workers	V Tomlinson	~~ASAP 4/8~~ ~~1/9/2020~~	Event booked for 30^th August at Sports Stadium. Event moved due to being in COVID Alert Level 2. New date 20^th September. Postponed again. Working with volunteers to decide new date.
12.	~~7/7/2020~~ 6/10/20	Skate Park: Presentation by WIFI to Society in October.	Chair/WIFI	6/10/2020	Presentation made. Now called “Recreation and Play Park” . Standing item on Agenda. Closed
13.	~~4/8/2020~~ 6/10/20	Correspondence: That RSA seek funding from the Domain Board, then re-apply to WDV for the shortfall.	Secretary	ASAP	No funding request has been received. Closed
14.	~~4/8/2020~~ 6/10/20	Suggestions to the contractor regarding planting in the main street.	Mayor	~~1/9/2020~~	Suggestions from public to contractors welcome. Closed
15.	~~4/8/2020~~ 6/10/20	Land by Railway Station: Councillor Johns to make some enquiries to see what can be done.	Councillor Johns	~~1/9/2020~~	Councillor Johns – KiwiRail are very particular re people on land due to H&S. T Brackenbury noted volunteer group conducting report for KiwiRail. Report back due at next meeting. T Brackenbury tabled her report. Support provided by WDV. Closed
16.	~~4/8/2020~~ 6/10/20	Mayor to investigate whether Chorus boxes can be painted.	Mayor		Noted in TDC meeting. It is not a Chorus box; it belongs to Scanpower. L Gray-Stuart to make enquiries.
17.	~~4/8/2020~~ 6/10/20	Society to write to Council’s Economic Development and Communications Manager Mark Maxwell to propose a picture of railcar be included in future ‘Love Local’ Signs.	Secretary	~~1/9/2020~~	Email sent 12^th August i-Site has received railcar pictures. Closed
18.	~~1/9/2020~~ 6/10/20	Street Speakers – discussions with Eric Bodell (Radio Woodville) and business owners required.	V Tomlinson	29/9/2020 Ongoing	Chair attended Radio Woodville meeting and discussed with members. Chair contacting business owners. Deferred to next meeting.
19.	~~1/9/2020~~ 6/10/20	Councillor Johns to ask Council about water tanks for residents’ personal use, which can be purchased in bulk by TDC.	Councillor Johns	6/10/2020	Councillor Johns absent. Deferred to next meeting.
20.	~~1/9/2020~~ 6/10/20	Woodville Camping Grounds – Councillor Johns to talk to the people responsible for arranging the cleaning of facilities.	Councillor Johns	6/10/2020	C Archer reported on progress. Closed

21.	~~1/9/2020~~ 6/10/20	Gym Equipment in Square requires maintenance. A Chapman to be approached for assistance.	V Tomlinson	6/10/2020	No action yet.
22.	~~1/9/2020~~ 6/10/20	Discretionary funding be reinstated.	V Tomlinson	6/10/2020	Need to wait until an accurate bank balance is determined. Deferred to next meeting.
23.	6/10/20	60 Year Celebrations of Motorcross
24.	6/10/20	Invitation to Colin Yonge and team to WDV meeting	Chair		Replied: suggested December’s meeting. Waiting for response.

Report

Date	:	22 October 2020
To	:	Mayor and Councillors Tararua District Council
From	:	Blair King Chief Executive
Subject	:	Staff Report
Item No	:	11.5

Reason for the Report

This report is to update Councillors on key projects and items of interest over the period from 24 September 2020 to 13 October 2020.

Key Points

Completion of projects to provide clean slate for new

Chief Executive

This is my final staff report for Council and it is timely to acknowledge the high calibre of staff and suppliers that have been incredible to work alongside in delivering on Councils goals and outcomes. The quality of services and the collaborative way we do this has built a reputation as client/employer of choice, that supports and enables our districts growing prosperity and resilience.

The project list below summarises the extensive work across Council to signoff or complete project phases to ensure the new Chief Executive has a clear window for induction and focus on the Long Term Plan:

Plant and Property - Dave Watson:

· Woodville water backwashing. 99.9% completed as at 8 Oct 2020.

~~· Dannevirke impounded water supply water meter on incoming pipeline~~ Completed

· Dannevirke No2 Reservoir outflow meter. In progress.

· Woodville wastewater inflow meter on No1 pond. In progress.

· Dannevirke wastewater Tephra Commissioning. This week (13/10/2020) commissioning. Dave is finding a location for sludge.

· Process timeframe for consenting

Risk - Sandy Lowe

· HSNO Audits for water and wastewater treatment plants. Audits completed, awaiting reports.

· Risk Framework review and implementation. Draft completed and to be forwarded to ARC for November meeting.

· Wellbeing programme implementation. Resourcing issues means this may be delayed.

Projects – Tina Love

~~· Delivery plan for 3 waters for DIA Funding.~~ Completed and working through request for further information on project outcomes and alignment with social procurement goals established by Central Government

~~· Draft of capital programme for LTP.~~ Complete

· Solid waste 17a review draft and timeline

Strategy and District Development - Peter Wimsett

· 100 IoT meters installed throughout district – likely to exceed 100-meter target

· Water supply bylaw (ratepayer survey completed and analysis to council with 1^st draft). On target to report to Council at the end of October to formally commence bylaw review.

Chief Executive - Blair King

· 17a review of 3 water delivery to align with Central Government reform and team plan going forward. 1^st workshop held with team. Second part of work (collation of data for DIA via their consultants), will be partially funded through successful Regional DIA grant for collaboration additional to 3 waters allocation.

· ~~Ensure construction tender loaded on GETS (Government Electronic Tender System) for Pahiatua Chambers strengthening~~. Complete

Finance – Raj Suppiah

· Procurement strategy for;

o 3 waters reform. 1^st workshop complete

o Dannevirke Pensioner housing. Completed – signed off by Blair King and respective Committee Chairs, awaiting contract signoff in line with Council resolution.

o 3 waters DIA treatment plant upgrades procurement. Awaiting Pahiatua WTP post construction review before progressing.

· Annual Report. Delayed until end of November.

~~· ARC Chair contract~~ Complete

· LTP (ongoing) ensuring we are on track. Focussing on AMPs.

Tararua Alliance – David Geary

· Route 52 Funding – finalise plan. Contract to be finalised on 7^th November.

· Tree felling (ongoing). Received improvement notice.

· Pipeline Kiwirail. This will be moved to be correctly stored and potentially used at a later date.

Library - Brenda

· Library participation programme role in place. Waiting on National Library before position can be announced.

Records and Information - Joy Kopa

~~· IM Strategy~~ Complete

· Nomination for Pahiatua Water Treatment plant. This has been postponed.

Regulatory – Craig Lunn

· Improving CRM reporting. Awaiting design from Anthony.

~~· Contract for building consent processing~~ Complete

~~· Recruitment for resource consents~~ Complete

~~· Finalise improvements for KPI results re: food verification. To be managed through the activity management plan in the LTP.~~

Revenue – Eleanor Roberts

· Begin abandoned land process. Project plan will be submitted for the ARC meeting in November.

Maori Engagement – Steph Te Huki

· Draft Māori Engagement Strategy plan. Timeframe is looking more likely to be six to twelve months.

District Resilience – Stephen Dunn

· Trigger points enter into BI tool for water restrictions. Data is in BI tool and this is being demonstrated at the Works Liaison Committee meeting 21/10/2020. Trigger points to be determined at the next meeting.

Economic Development and Communications – Mark Maxwell

· Digital hub is open Fit out at 90% complete, employee recruitment 99%, expected completion and opening within a month.

· Finalised plan for water restriction signage and comms. In progress

Sealing of Documents

The Mayor and Chief Executive signed the following documents under Council’s common seal:

· Memorandum of lease for Newman Domain with Mona Trust (Daniel Bryan Edmonds)

· Deed of licence for Raumati Hall land with Petur and Vivienne Hognason

Strategy and District Development

Pacific Technical Assistance Programme

Despite its isolation from the rest of the world, LGNZ continues to support councils in the South Pacific remotely. Port Vila Municipal Council has rebranded itself to Port Vila City Council, giving a fresh and exciting view in recognition of Port Vila growth into a capital city of a nation. Following years of technical advice on IT and upgrades, Port Vila City Council are one of the easiest councils in the South Pacific to Zoom to, allowing us to maintain the flow of advice and support. Most importantly, we have been able to maintain our long-distance relationship to continue to help our local government neighbours.

CCTV Upgrade Underway

A replacement programme for the original CCTV camera system is underway with a mixture of new low light cameras. These are capable of creating colour images in low light and are able to massively compress their data requirements. A new server is expected to arrive in the next few weeks, when a software upgrade will be also installed. One of the two older 6-year old servers recently failed for a short period and cameras have been transferred onto the third server, that was installed in early 2019.

Wind Farms

Two Tararua consented wind farms exist in the Tararua that have not been actioned. These are:

Mercury Energy “Puketoi” 318 Turbines Expiry 2022

Genesis Energy “Castle Hill” 860 Turbines Expiry 2023

The Interim Climate Change Committee produced a report 30 April 2019 titled “Accelerated Electrification”. This identified electrifying up to half of New Zealand’s vehicle fleet by 2035 and accelerating the amount of process heat provided by electricity instead of by coal or natural gas.

Wind energy is now considered to be a key renewable energy source, second only to hydro-electric in respect of cost of production.

“Providing for the development of wind generation at scale The Committee recommends that the Government provides for the development of wind generation and its associated transmission and distribution infrastructure at scale by:

a. Revising the National Policy Statement for Renewable Electricity Generation to resolve issues relating to lapsing and varying consents, and re-powering existing wind farms.

b. Developing National Environmental Standards to enable timely consenting of wind generation, both large and small, and transmission and distribution infrastructure. This should include proactively identifying which types of landscapes are likely to be particularly suitable for wind infrastructure.”

For this reason, Council has recently become an Associate member of the NZ Wind Farm Association, opening up new avenues for discussions and consideration of the issues affecting the industry

Tararua Alliance

Executive Summary

The arrival of spring brought some unsettled weather with it. This caused some minor disruptions on the network with slips and flooding as crews responded to clean these up. With warmer longer days the crews are actively moving about the network as the work programme commences. The teams are in good spirits and looking forward to a long productive season ahead.

Route 52 planning is well underway. With deadlines to commence looming the team have been working tirelessly to pull the plans together. Assessment of the Route to determine packages has been completed to enable a priority plan to be developed and the costing process underway. The approach taken here is to identify all the must haves and progress to the design phase these then apply a design freeze to allow accurate budgeting to occur. Once this has been completed the nice to haves will be factored in to form the final budget. The key outcome is to ensure we complete as much if not all of the desired works on the section being funded and do this well to attract further funding assistance in the future.

The Pahiatua Main Street upgrade is progressing. There have been some brief delays in the site works due to weather, however the project remains on schedule.

There have been some issues around heavy vehicle movements on the network including some large overweight permits being sort. Some new areas of forestry are being opened up which will not only see the movement of large plant but an increase in the number of HPMV’s (High Productivity Motor Vehicles) across the network. As such a number of bridges have been identified as requiring inspection and assessment to ensure they are safe. The main concern is not around a structural failure but more on the impact of the life of the structure with the increased number of heavy vehicle crossings. A management plan has been developed to ensure that the permits can be issued to keep industry moving and to ensure the safety of the public and the asset.

There is concern that the upcoming Te Ahu a Turanga project that this will impact on our staffing levels. We are actively engaging our teams to ensure we minimise the number of staff that may decide to go to this project. Whilst this would be a loss to our district it is a great opportunity for them to gain new skills and to experience a large scale project so close to home. It is my mantra to leave the door open for them should they wish to return after the completion of the project, as the skills and knowledge they gain will ultimately benefit our district in the long term.

Discussions around running a “Road Ready” project being held in the Tararua District have been held around the office. This is a programme created to deliver training for those displaced by COVID but also those looking to enter roading as a career.

The participants gain these certifications through the five-day block course:

· Traffic Control Level 1 Certification

· ConstructSafe Certification

· Light Vehicle Driver Training MITO US 3462

· Wheels, Tracks and Rollers Licence Endorsement

Zero Harm

This month we introduce the 10 Quality Principles that we operate on.

The aim of the Quality Principles is to drive excellence in everything we do. Quality long remains after the price is long forgotten. It is key that we provide quality a quality service and deliver on our promises. It is also important to review previous works to obtain the lessons learned to enable further improvements for future works.

There have been several minor incidences reported in September. Incidents reported were injury to a hand, strike to the face from a branch and a couple of driving related near misses.

The hot spots within the Tararua Alliance for the month were:

· Driving – distracted driver reminder to staff and behaviour behind the wheel

· Backs – strains and how to avoid them

· Hands – wearing PPE and keeping hands clear of jamming points on plant

Planning

With the change of season our focus in the planning team changes as well. We have had our first interactions with auditors during the Valuation work performed by the Alliance team being scrutinised. This was the beginning of our yearly audits with Asset Management, Financial and KRA/KPI audits coming up soon which will help us refocus on areas of improvement for the next few years.

As our Roading Asset Management Plan (AMP) is getting closer to a final version the work on the 3 Waters AMPs has become more of a focus for the strategic asset management side. With the wider group working on the AMP it is expected to have some significant improvements to ensure it’s a document that ends up useful to more than just a select few.

Our forward work planning continues with a draft renewals programme delivered for rehabilitation and resurfacing works for the 2021/22 period. Some internal site auditing and approvals are still pending but having a good idea of what is coming up this far ahead lends us to some efficiency gains. Our new Asset Engineer is getting up to speed and will ensure the team can not only achieve business as usual but also work on value add improvements business wide.

As part of the proposed Dannevirke Rail hub investigation we had a number of bridges tested for capacity along the route from our boundary with Central Hawke’s Bay along Route 52 through Weber to Dannevirke on Weber Rd. This was a theoretical investigation done as a first cut to understand their ability to take the new higher capacity trucks such as HPMV and 50MAX.

Unfortunately the first cut highlighted a number of bridges that are not compliant and so further physical investigation has been planned for December which involves taking core samples to get a real world understanding of their capacity. In the meantime, we are working with industry to minimise the disruption potential restrictions could incur and determining some short term corrective action which may include reducing one bridge to one lane until it can be proved safe. Some of these bridges will likely be remedied as part of the Route 52 project with the rest needing to be included in the bridge structures renewals programme.

The design team continues to work to support the physical delivery team to ensure they’re not hindered by delays in design. With Route 52 and other projects coming on board there will be pinch points in service to the delivery team, as such we are currently investigating alternative help and staff to make sure we achieve our goals in a timely manner.

Delivery

Road Maintenance

During September we saw some typical spring weather throughout the month of September causing disruption across the network, particularly in the Southern region. Our Cyclic maintenance teams turned their attention to tree/debris removal and clearing of culverts and stormwater channels to ensure there was a clear flow path for all of the rain.

Our teams also managed to continue with some of our programmed work including pre-reseal repairs for this and next year’s reseal sites, drainage improvements and pavement stabilisation.

Road Renewals

Stockpiling of our sealing chip is well underway as the team wait patiently for the sunshine to come. The physical works for our annual reseal programme is not scheduled to commence until early January, however we are planning ahead to ensure we minimise any delays.

Our Area Wide Pavement Treatments have commenced on numerous sites on Weber Road. These sites have a lot of surface flushing which is caused by too many seal layers which have become unstable. These seal layers will be removed with a “profiler” and replaced with strong aggregate and resealed. The majority of this work will take place in October and early November.

Our Constructions teams are also focused on our Safety improvement sites including a road re-alignment on Pahiatua Pongoroa Road where we are in the process of fixing out of context curves. This also involves a drainage and pavement upgrade. The shoulder widening project on Priest Road is nearing completion, with only the sealing left to go. Both Priest and Oxford Roads have had significant upgrades which have been well received by the travelling public.

Emergency Work

Towards the end of September our Southern network received a significant amount of rain in a very short timeframe (some farmers mentioned they received 60-80mm within a two hour timeframe). As the ground is still considerably dry for this time of year, our network received some medium scale damage which we have made safe and are currently investigating repair options and funding requirements.

Pahiatua Upgrade

The Pahiatua Upgrade is still progressing really well in light of the recent weather. As mentioned in the previous report, we have brought in more resource to not only bring the programme back on track but to get ahead of the programme as we head into the better weather. We are now starting to see some of the “aesthetic” items being installed which is really exciting to see. It was also really pleasing to see our stormwater upgrades in action and working well as the heavy showers came through.

3 Waters – October 2020

Water Renewals

The waters team have been busy working on the Burns St Water main renewal in Dannevirke. All testing is complete with our laboratory Bacto results having come back clear. The new main is now live and all manifolds have been changed over. We still have one cut-in at the Allardice St end to complete. Once this is done this will then fully eliminate the old cast iron main in Burns St, having in place our new PVC main. The sealing team are programming our trench reinstatement, which is weather dependant.

The team will be moving around the corner and start replacing the section of cast iron water main in Swinburn St - between Burns and Tennyson St.

Burns St Watermain Renewal

We have also been busy replacing water meters across the district with new smart meters. These will help monitor water usage and identify any possible losses. The new meters are able to be read remotely and have the ability to alarm any unusual water use. To date a total of approx 25 water meters have been changed out for the new AXI0MA meter.

The Photo to left shows the old style Sensus meter, next to the new yellow AXI0MA meters that we are changing over to.

Our operator has been out using our new leak detector that we recently purchased. He is currently concentrating on Woodville. His efforts have resulted in us finding a couple of minor leaks in the council network and three private leaks. This will be an ongoing process.

Stormwater

During the Pahiatua CBD upgrade, an unknown 300mm S/W pipe was identified in Mangahao Rd. This section of pipe also included three manholes that had been buried and sealed over. We have since installed new lids and raised the manholes to the surface. Davies Waste solutions will be jet cleaning this line shortly and our database has been updated.

Wastewater

We recently responded to a blocked sewer behind Canterbury Wool Spinners in Dannevirke. This was jetted clear, the next day our CCTV operator was sent to camera the line. It was found that the line going under a building has a dip in it, a prime spot for fat to accumulate and settle.

This section of pipe has now been put on a fortnightly jetting cycle to help mitigate any future issues. This pipe does require renewal but a redesign is required first, before a prudent decision can be made. We have since installed a raven eye flow monitor to determine the diurnal flow and what effect any rain events may have onflows. This data will enable us to make an informed decision on the renewal options.

Performance

Plant and Property

Executive Summary

Dannevirke Lions have approached Council on setting up a Recovery and Re-use shop. We are supporting this initiative as this will decrease the waste going to landfill and make unwanted products resaleable to the public at a reasonable price. It will be at the Lions club discretion on what is able to be dropped off and recycled. Smart Environmental will also work with them on recyclable items that are dropped off at the Transfer Station. They are looking at a six month trial and will be working out of the old SPCA yard and building in Easton Street in the near future.

Solid Waste Community Engagement, preparation of an information sheet from our Comms team is being put together and will go out with the rates notice in November. This will give our ratepayers the opportunity to “Have your Say” on what changes they want to see now and in the future, particularly with Recycling.

Staff have been working on the installation of the IOT meters in Dannevirke, Woodville and Pahiatua. 108 have been fitted so far. They are working on fitting the last two zone meters in Dannevirke and the pickups for the users on the intake line to impounded supply and treatment plant to No2 reservoir.

Council owned property 67 Wakeman St Pahiatua - Property Brokers staff will be providing Council with a market evaluation and an assessment on what maintenance work is needed prior to promoting the property for sale.

Community Assets

Parks

With the grass and weed growth that has now started over the district, Council contractors have been very busy mowing and weeding gardens. The new Contractor in Dannevirke, Tararua Caretakers, have been playing catch up on garden mulching that was due for topping up. Hopefully with the new mulch this will help the gardens retain moisture over the summer months. All contractors are doing a great job with no complaints taken.

Dannevirke Domain Rose Gardens

Eketahuna Playground - Recently installed fence

Council Building Maintenance

Council painting contractors have started the painting projects for the financial year with the Anzac Park toilets and Waterwheel Park toilets. There are several other painting projects scheduled to do over the summer months.

Newly painted Anzac Park Toilets

Pensioner Housing

To meet the new tenancy requirements that every tenanted property must be insulated and have extraction fans in kitchens and bathrooms before 1 July 2022, Council has now started on these two projects. The insulation into Council flats in Woodville, Pahiatua and Eketahuna is almost complete. Extraction fans into these same units has started with another two different contractors scheduled to start the insulation and ventilation into the Dannevirke units in the near future.

New Pensioner Units Dannevirke

Council has now received a final fixed price quote from Creative Homes for the purchase of 22 Swinburn Street, and the construction of six pensioner units. The final price, including a number of design enhancements and costs associated with service connections, is within the amount approved (including contingency) in the resolution from the 27 May 2020 Council meeting. The Councillors delegated to consider proceeding with the project have agreed to go ahead.

Staff are now moving to the contract phase for the Chief Executive to sign by the end of October 2020, and will also develop a project plan including expected completion dates. The aim is to complete construction by the end of 1st quarter 2021 (March 2021).

Camping Ground Statistics

The number of campers in each camping ground for the first quarter.

	Dannevirke	Woodville	Pahiatua	Eketahuna
July	516	76	414	231
August	442	89	353	230
September	355	102	418	244
Total	1313	267	1185	705

Solid Waste

The change to ‘Eftpos Only’ at Dannevirke RTS from 1^st October seems to be going well, with the majority of people unaffected as they already use Eftpos. Only had a few people have expressed concern with this.

The final version of the Waste Audit report has been sent through from Bruce Middleton at Waste Not Consulting

Dannevirke Transfer Station will be on reduced hours for 2 weeks starting Monday 19^th October while Tararua Alliance undertake works on Easton St. The transfer station will only be open in the mornings 8am to 12pm Monday to Friday until 30^th October. Advertising and signage has been put in place. All businesses have been contacted.

Water and Wastewater Projects

· Woodville Water treatment back washing system, final commissioning underway

Scada programming to be completed.

· Pahiatua new reservoir thrust blocks are now in place around the pipework joining the new reservoir into system.

· Dannevirke No2 Reservoir new flow meter installation is underway.

· Pahiatua Wastewater Sludge dewatering unit being installed.

Regulatory

Building Services

Quality Management System

Council is a Building Consent Authority (BCA). Regulations require BCAs are accredited and have a system that supports quality and continuous improvement in their management and operation. This includes consenting and inspecting building work and issuing code compliance certificates.

The building team held their monthly BCA Operational Meeting with Quality Manager, Steve Mazey. No significant changes were made to the quality management system.

Building Consents

The table below is a comparative summary of building consent statistics, since 1 July in the current and previous financial years:

Building Consents	2018/19	2019/20	2020/21
No. of Applications Received	88	101	127
No. of Inspections Requested	255	280	406
No. of Applications Processed	112	106	132
% Processed within Statutory Timeframes	58.9%	94.3%	87.1%
No. of Inspections Performed	366	442	490
Total Value of Applications Processed	$5,377,044.00	$4,382,461.00	$7,565,350.00

The demand for building inspections has increased by almost 50%, compared to first three months of the previous financial year. This is due to the increase in consented new dwellings, which generally require more inspections than other types of building work.

The demand for applications has increased by 25%, compared to the first three months of the previous financial year. This has resulted in a small number of building consents exceeding timeframes. A contract has been signed with National Processing Ltd to provide limited processing assistance.

Earthquake Prone Buildings

Consultation on ‘Proposed priority thoroughfares’ closed on Friday 16 October.

The public have been asked for their views on the following questions:

1. Do you agree with the thoroughfares identified for prioritisation?

2. If not, which thoroughfares do you disagree with and why?

3. Are there any other thoroughfares that meet the criteria but are not listed?

Council will hear those submitters who indicated their wish to speak to their submission at the council meeting on 28 October.

A summary of submissions report will be presented at the council meeting on 25 November.

A decision report will be presented at the council meeting on 9 December.

Animal Control

Public Education and Information

One article was published in September, asking dog owners to check if their dog is wearing a new blue registration tag. The article also asked owners to register their dog immediately to avoid fines.

Annual Dog Re-registration

Re-registration letters were sent to dog owners in the first week of July. Owners were required to re-register their dogs by 1 August.

Owners that re-register their dogs from 2 August incur a late penalty fee. In response to Covid-19, late penalties were deferred by 1 month and were applied from 2 September.

Reminder letters to unregistered dog owners were sent on 11 September to encourage voluntary compliance and communication with council.

6622 dogs have registered with 289 dogs remaining unregistered. This is a reduction of 224 unregistered dogs since last month.

Dog Attacks

The following table is a comparative summary of reported dog attacks (people and animals), since 1 July in the current and previous financial years:

Location	2018/19	2019/20	2020/21
Ind/Com Nth Ward	0	0	0
Ind/Com Sth Ward	0	0	0
Non Rateable	0	0	0
Rural North Ward	3	0	1
Rural South Ward	1	3	1
Road or No Property Address	1	1	3
Urban North Ward	6	6	1
Urban South Ward	1	2	3
Total Reports	12	12	9

Environmental Health and Licensing

Alcohol Licenses

No licensing applications have required a public hearing. There have been no appeals to the Alcohol Regulatory and Licensing Authority.

Environmental Health

Environmental Health staff have provided 3 educational visits to food businesses and verified 6 food safety plans for compliance.

Illicit Dumping

The following table is a comparative summary of reported illicit dumping, since 1 July in the current and previous financial years:

Illicit Dumping	2018/19	2019/20	2020/21
Ind/Com Nth Ward	0	5	3
Ind/Com Sth Ward	0	3	1
Non Rateable	2	4	4
Rural North Ward	2	2	1
Rural South Ward	1	0	0
Road or No Property Address	25	39	15
Urban North Ward	1	4	3
Urban South Ward	1	1	1
Total Reports	32	58	28

District Planning

Resource Consents

The planning team is continuing to receive a significant number of general and site-specific enquiries for developing and subdividing properties around the district. This demand is being managed by increased use of consultants.

The following table is a comparative summary of resource consent statistics, since 1 July in the current and previous financial years:

Resource Consents	2018/19	2019/20	2020/21
No. of Applications Received	24	25	25
No. of Applications Processed	24	12	21
% Processed within Statutory Timeframes	100%	100%	90.5%

Economic Development, Communications and District Marketing

Economic Development

Regional Collaboration

Angela attended the Regional Community Development Forum in Palmerston North. It’s a collegial catch up about who’s in what roles and what programmes and initiatives are being run across the region.

Economic Development NZ

Angela attended various webinars across a week for the EDNZ Congress 2020 which replaced their annual conference.

Manawatu/Whanganui Interim Regional Skills Leadership Group

Mark is attending fortnightly meetings. The group is gathering information from members about funding, organisations, programmes and initiatives around helping people to be work ready, training, etc. Mark also attended the Manawatu/Tararua Skills and Talent group meeting.

Mayors Taskforce For Jobs

Funding has been approved for enabling young people not in employment, education or training (NEETS) into employment.

Talent Central

Margaret Kouvalis introduced new staff from Talent Central and the Skills Hub met with Mark and Angela.

Right Tree Right Place Project

We are on track to complete this project by December. Iwi have been working on input from a cultural perspective. The consultant working on the social and tourism impacts of afforestation is spending time in Tararua talking to rural professionals, farmers, rural posties, businesses and schools.

Business/Community Support

Angela has been helping a community organisation to find funds they can apply to achieve their goals. Also working with a business on ideas to increase income to prevent them from closing.

Mark arranged for a representative from the Eastern and Central Community Trust (ECCT) to meet with the Pahiatua Railcar Society regarding funding.

Mark met with the organiser of the Viking Festival in Norsewood to discuss opportunities for support for the event.

Communications

Emergency Management

NZ ShakeOut 2020

New Zealand ShakeOut is our national earthquake drill and tsunami hīkoi, and took place on Thursday 15 October 2020 at 9.30am. ShakeOut is held across the world to remind people of the right action to take during an earthquake — Drop, Cover and Hold — and to practise a tsunami hīkoi (evacuation) if in a coastal area.

This year we had great Council buy in with video submissions and a team partaking midway through a bus trip to visit the Water Treatment plants.

We will be collecting the school colouring in submissions until 31 October 2020.

Water Communications strategy:

The communications team are working with other council departments to develop a communications strategy for water restrictions/water conservation for summer this year.

The goal of this strategy is to ensure our community is well-informed and working in partnership with council to achieve better availability of water and increased drought resilience.

This water communications strategy will be presented at the Works Liaison meeting on 21 October 2020.

Publications:

Annual Report 2019/20

The communications team are working alongside other council departments to produce the Annual Report 2019/20.

Long Term Plan 2021-31

Work is continuing on preparing the Long Term Plan document.

Public Consultations:

Earthquake-prone buildings (priority thoroughfares)

For the Earthquake-prone buildings (priority thoroughfares) consultation, 5 events were held around the district to inform and consult with the public. At the Dannevirke event a recording was made and edited to be uploaded for those who were unable to attend.

The Earthquake Prone buildings video is available here: https://www.youtube.com/watch?v=9NhP4pK3oY4&t=581s. It currently has 87 views at the time of this report (15 October)

This consultation closed on Friday, 16 October.

Long Term Plan Pre-consultation

This consultation has been promoted consistently over the past month through various mediums:

· Bush Telegraph Full feature

· Facebook Posts

· Full district mail drop (Feedback Form)

· Forms and information available in Service Centres

· Website

· Mayoral Column

The Long Term Plan Pre-consultation has been actively managed to ensure that spam and profanity are omitted from the page. All physical submissions (Bush Telegraph and feedback form) sent through have been screened and entered onto the Social Pinpoint for ease of reporting.

We are working with the finance team to pull this information and put it into a report to present to Council.

Solid Waste S17a Review

An engagement plan has been developed which outlines the project team and responsibility’s heading forward.

Current actions:

· Development of communication collateral underway for education and consultation of the S17a review.

This was presented to Council on 14 October 2020.

Capital Projects

Pahiatua Town Centre Upgrade

After community feedback our updates have been changed to a schedule of fortnightly works emails sent out through the Pahiatua Chamber of Commerce Mailchimp to accompany our current Communications Plan activities.

We have also been supporting the Project Team by responding to questions and queries.

Pahiatua Water Treatment Plant

Provided support to the project team surrounding the organisation and communication of the Prime Minister’s visit.

We are working a media release to announce the water being turned on and what that means for Pahiatua.

Other Activities

#LoveLocalTararua

The LoveLocal ongoing articles have ceased while we assess the future of the brand.

Easton Street Closure

Providing communication support to the Tararua Alliance as Easton Street undergoes safety improvements. This will affect the Dannevirke Transfer Station opening hours on Monday – Friday. New hours are 8am – 12pm.

Letter drop has been completed to the affected area, signs have been placed at the entry to Easton Street. A list of 47 account holders have been contacted to inform them of the change in times. Messages have also been shared on council channels to advise the public of new temporary hours.

Career Expo (Mayors Taskforce for Jobs)

Provided support through a creating a handout for the career expo explaining the role of MTFJ and its services.

Website

Tararuadc.govt.nz website statistics

Number of visitors for the
month of September

Top pages visited

5,749

1. Property & Rates

2. Cemeteries – Record Search

3. Homepage

Tararua.com website statistics

Number of visitors for the
month of September

Top pages visited

419

1. Home

2. Stay (local accommodation)

3. Play (local events)

Events

Woodville Motocross GP

We are working with the organisers for the 60^th anniversary of the Motocross GP. Mitchell and Deanne (Manawatu Sports) will be working closely together managing the website and Facebook respectively.

Tararua Golf Open

Provided support through creating promotional material for the February event. Registration form and poster.

Tararua I-Site Report – September 2020

Welcome Packs

September 2020 - There were 41 packs sent out, 9 of these were sent to purchasers outside the Tararua District.

Outdoor brochure holders

Installed at Woodville Camp ground and Ferry Reserve, still to install at Mangatainoka.

NZMCA Golf Tournament

Posters and registration forms have been sent out and registrations are starting to be received

Ticket selling

Tickets were sold for the following excursions:

· Pahiatua Railcar Society Manawatu Gorge Trip $4960.00

· Manawatu Gorge Jet $1800.00

Tararua i-SITE and Information Centre statistics September 2020

Civil Defence Emergency Management

Focus is on recovery projects, COVID-19 resurgence and drought planning, staff training.

Recovery Project: Engage Social Sector for Ongoing Welfare Response

Maintaining relationships with key agencies through Strengthening Families and Tararua Health and Wellbeing Governance Group.

Ministry of Social Development Food Secure Communities Grant approved for Tararua District. The grant is $30,000 over two years to produce a Districtwide food security plan. Now connecting with agencies on how we will do this.

Recovery Project: Build Disaster Resilience Through Training and Partnership

Partnership with Ngāti Kahungunu ki Tāmaki nui-a-Rua to support their first responder team. Training continues with a further advanced first aid course held at the Business Hub on 10/11 October with twenty attendees. Initial planning underway for leadership course at Awakura Reserve. Attended meeting between Ngāti Kahungunu ki Tāmaki nui-a-Rua and Te Whare Wānanga o Awanuiārangi (based in Whakatāne with a number of satellite campuses and marae based wānanga) on how we can work together on a first responder programme.

First aid course for Ballance, Makuri, Kumeroa, and Alfredton communities held at Pahiatua on 27 September. Only 12 attended despite significant advertising, promotion through networks, and opening to the Pahiatua community.

Psychological first aid course to be held at Dannevirke on 22 October is fully booked (attendees include staff, community members, and social agencies).

Recovery Project: Establish Safer Communities

At the request of Strengthening Families LMG have arranged for Central Hawke’s Bay Safer Communities leaders to speak to interested parties – date to be confirmed.

Recovery Project: Encourage and Support Rural Support Activities

Continue to engage with rural agencies including information sharing. Rural Support Trust have asked for a pre-summer meeting – details TBC.

Recovery Project: Define Trigger Points and Policy for Water Restrictions

Refer Works Liaison Committee report.

COVID-19 Resurgence and Drought Planning

Regional civil defence emergency management resurgence planning now complete pending confirmation that it meets Regional Leadership Group goals once these are finalised. Regional road block plan in development – Tararua Alliance leading here.

Staff Training

ITF Intermediate (2 day EOC training course) course for 3/4 November cancelled due to low attendance. We have also lost two of our three regional trainers putting pressure to only hold fully booked courses.

Four staff attended regional welfare training and more are booked for upcoming regional training in logistics, and public information management courses.

Digital Radio Project

Downer have approved funding for a mission critical type radio network in Tararua. Council will rent space on this network.

Tararua Emergency Management Committee

Next meeting 12 November.

Tararua Health and Wellbeing Governance Group

Attended meeting held 28 September along with Councillor Franklin. Discussion around new primary mental health structure. Noted one role filled with Te Tihi but no success in recruiting GP practice-based position for Tararua. Concerns over gap this is leaving in the meantime as funding for NGO providers has stopped – there is capacity in NGO sector but lack funding.

Council represented on a working group established to develop a housing forum to be held in conjunction with the Group’s annual public forum.

Interest from DHB in rural cell tower rollout as DHB looks to develop options for remote consultations.

Tararua Strengthening Families Local Management Group (LMG)

Attend Strengthening Families Networking and Local Management Group meetings on 1 October. Excellent turnout to networking meeting with thirty-four present. LMG had broad discussion about their role, and the development of strategy, cohesion, and governance across the social sector in Tararua. Resolved that Council request CHBDC to present on their Safer Communities journey. It was commented on the importance of the LMG connection to the RIN (Regional Interagency Network). Support for a Tararua housing forum.

Manawatū Whanganui Rural Coordination Group (RCG)

Next meeting 17 November.

Manawatū Whanganui Coordinating Executive Group (CEG)

Attended meeting held 30 September. Draft regional COVID-19 resurgence plan complete pending finalised strategic direction from the Regional Leaders Group (mayors, iwi, and lead agency CE’s). Presentation and discussion on CEG responsibility to iwi-Maori by newly appointed iwi representative Chris Kumaroa. Discussion on current shortfall in CDEM Group office staffing and that Joint Committee has resolved to increase – will need to be supported by submission to Horizons LTP.

Response

Monitored southern Tararua rain event 27 September. Key issue was flood water entering shops in Eketahuna. Alliance in attendance and forwarded to Eketahuna Community Board for discussion on future.

Shakeout

Good staff and school engagement with ShakeOut 2020.

Programmes and Projects Office

Project Updates

Marco has settled back into Project Management actively working on several programmes including Solid Waste, IOT and Business Intelligence. Marco is looking forward to his family joining him in late November.

Jessi also has returned and immersed herself in a variety of programmes including the Pahiatua Swimming Pool.

The Project Management team have developed a register for monitoring the various programmes and are in the process of assigning LTP programmes to each team member. This is in addition to assisting staff develop Project Concept documents for consideration.

The monitoring and management of potential and confirmed programmes of work is being documented to assist the team overview work under their control.

Lizz continues to provide administrative support as needed along with being pro-active in the building of team moral for both the PMO and Water and Wastewater Treatment staff.

Project concept documents continue to flow into the PMO area. The quality of documents continues to improve as TDC staff become more confident when completing them. New concepts are reviewed by the PMO team on a regular basis, with the first being submitted to the Senior Leadership Team on the 9^th of November 2020.

Management of the Water and Wastewater Treatment staff is ongoing for Tina. Staff have attended two meetings in the consultation process for the 17A Review. Now having a greater understanding of the process, they are actively participating and providing constructive feedback on the proposed changes.

Updates of key projects are noted below. It is expected that this list will increase as the project’s office becomes more involved in initiation, planning and delivery of projects within the annual plan, long term plan and recovery.

Solid Waste 17a Review

Solid Waste will begin with a community engagement drive to get feedback on the current levels of service.

A community reminder leaflet will be issued with the current service offerings either with the next rate notice or in a separate mailing initiative.

The section 17A review is in the process of being compiled and further data around community education is to be scoped and included.

The council has contacted Tararua REAP to discuss future collaboration around waste and recycling education.

IOT (Internet of Things) Water meters

The 100 IOT devices target set for the end of October 2020 is likely to be met as more than 92 devices have already been rolled out within the community.

Further investigation is underway to scope out the inclusion of a further 400 devices within the LTP.

Business Intelligence

Development of additional tools and processes in the BI platform has commenced and we are in the process of forming a strategy for future development.

A short term focus will be placed on water data to assist in mitigation over the coming summer months.

Long Term Plan

Delivery timelines for the Long-Term Plan have been put in place. This plan will identify key deliverables and milestones and identify where there will be resource constraint and potential timeline issues.

Pahiatua Water Treatment Plant

The plant has now been handed over to operations, with the first step toward close out occurring on 22 October with a lessons learnt exercise.

3 Waters Reform

The delivery plan for the 3 waters reform has been submitted. Now awaiting feedback and approval of the programme submitted.

Libraries

Executive Summary

Three quarters of the month of September was spent at Alert Level 2. All programmes and events ceased that involved visiting the library and/or being part of a group in the library. Our book sale items and chromebooks were not available under this Alert Level.

Our Adult Reading Challenge and the Poetry Competition were both able to continue to completion as they were event independent. The New Zealand Children’s Book Awards Year7/8 Quiz went ahead over Zoom this year.

The winner of the Adult Reading Challenge this year was Stephanie Beech from Pahiatua.

The winner of the New Zealand Children’s Book Awards Year 7/8 Quiz was Pahiatua School.

The Chill Out and Read Programme finished at the end of Term 3 with participants receiving a book and certificate. Ten tablets were given as spot prizes. We appreciate the support of the ECCT in providing a grant as sponsorship.

The New Zealand Libraries Participation Programme continues to offer us opportunities to aid in the recovery of our community. This month, we received the Letter of Agreement for two secondments. We have decided to use this support to create the role of Outreach Librarian. It is intended that the incumbent will plan and implement the Home Delivery Service we trialled at Alert Level 3 earlier this year. They will also be responsible for holding Stepping Up classes in conjunction with the Skinny Jump promotion. The second position will be for a Library Assistant based in Dannevirke to help us focus on “reading for pleasure”. This is one of the main objectives from National Library’s Strategy.

The team has been involved in Health and Safety events this month. All libraries were closed on the 4^th to allow the team to attend First Aid training. Only Amiria and Brenda had a current certificate. All the team passed. Some team members were involved in a deep dive into the Risk Register with Brook Rush later in the month. Three main areas of concern were identified – working alone, stress & fatigue, and infectious disease/cold and flu. Potential causes, potential consequences, controls and recovery controls were explored.

Once we were at Alert Level 1, the book sale resumed. This time it is advertised as our ‘Monster Book Sale”. The District Librarian and Senior Librarian have both completed the de-selection process over the collection.

Planning

Planning is underway for the Summer Reading Programme. This year the theme is S.T.E.A.M into Summer. We are also piloting a Te Reo programme. A small team including Steph Te Huki, as Maori Engagement Officer, has been looking at how we can work in partnership with local iwi kaumatua to deliver a programme.

The Customer Satisfaction Survey has been pushed out to the month of November due to the changed Alert Levels. We have continued planning for a promotion and for delivery of the survey this month.

Shakeout 2020 – National Earthquake Drill and Tsunami Hikoi is coming up. The Tararua Library will be participating. A small group are currently planning how best to use this opportunity.

Delivery

Library Events & Programmes

Maths is fun began at Pahiatua Library in the final week of September. 17 children attended the different age levels.

Tararua Library now has a licence to show movies during the holidays. Woodville Library held its first showing of the movie “Sing” on the 30^thSeptember.

The Magazine Popularity Contest continued with an extra week being added for the final batch of titles due to Covid-19. The voting has now closed. The District Librarian and the Library Assistant with Serials Responsibility will meet in October to assess the results.

Statistics as at 30 September 2020

In the circulation figures this month, the ebook issues have risen once again as people chose to avoid potential transmission of the virus. They have increased by 27% on the same month last year, and by 3% on the previous month.

APNK use is down again this month as Level 2 restrictions continued.

1. Recommendation

1.1 That the report from the Chief Executive dated 22 October 2020 concerning an update on key projects and items of interest to the Council (as circulated) be received.

Attachments

Nil.

*General subject matter to be considered*	*Reason for passing this resolution in relation to each matter*	*Ground(s) under Section 48 (1) for the passing of this resolution*
*Akitio wastewater*	*To protect commercial and industrial negotiations*	*Section (1)(a)(i)*

Date	:	20 October 2020
To	:	Mayor and Councillors Tararua District Council
From	:	Blair King Chief Executive
Subject	:	Resource Consent for Akitio Foreshore
Item No	:	11.1

Date	:	21 October 2020
To	:	Mayor and Councillors Tararua District Council
From	:	Mark Maxwell Economic Development and Communications Manager
Subject	:	Funding of a feasibility study for the Lindauer Trail
Item No	:	11.2