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Date
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4 December 2019
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To
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Mayor and
Councillors
Tararua
District Council
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From
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Blair King
Chief
Executive
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Subject
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Staff
Report
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Item No
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10.2
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Reason for the Report
This report is
to update Councillors on key projects and items of interest over the period
from 19 September to 31 November 2019.
Key Points
Water Regulations
On Monday 9 December, Allan Pragnall from
the Department of Internal Affairs is updating Chief Executives and elected
members for an hour on the Governments Three Waters legislative and policy
changes.
The new Water Regulator has been approved
by Cabinet, and a briefing note from Buddle Findlay to Councils who are their
clients, advises
The
regulator will set national drinking water standards, and monitor and enforce
those standards.
Given ministerial statements at the recent Infrastructure New Zealand
conference, these standards will be demanding, and have made local authorities,
who outside Auckland (Watercare) build and fund water infrastructure, sit up
and notice. When combined with the just announced draft National Policy
Statement for Freshwater Management, which will drive improved discharges from
waste-water facilities, local councils are facing a constricting regulatory
brace. The days of avoiding rates inflation via a
near-enough-is-good-enough approach to water quality are coming to an
end.
Woodville Water
Treatment Plant
Over the period 17 November to 1 December,
the sustained hot weather resulted in usage by those connected to the supply,
matching or exceeding daily plant production.
The raw water source from the stream, and
the impounded supply both had sufficient water to meet the demand of the
treatment plant, the constraint is the ability of the plant to treat the water
at a rate that was being consumed.
Since Havelock North, it is no longer
acceptable to keep ramping production up through a treatment plant, unless we
as the water supplier can show all the “treatment barriers” are
operating correctly. The faster the rate of water treated, the less time
there is for any suspended organic matter in the raw water to
“react” with the coagulant in the clarifier, leaving a risk that it
will be “caught” by the sand filter. This leads to the sand
filter becoming blocked and restricting the flow rate, and then more of the
treated water is used to “back-wash” the sand filter clean from
this material.
On Sunday, the treatment plant production
was slowly being ramped up (from 13 litres/sec to 17 litres/sec). On Monday
morning, the plant was unable to cope with this flow rate and still meet
Drinking Water Standards, so dropped to just 10 litres/sec.
With town and extra-ordinary users taking
between 13-14 litres/sec, storage in the treated reservoirs rapidly dropped, to
the extent we had insufficient to complete the required 8 minute long
“backwash” of the filters. If the plant cannot be backwashed,
and a flow rate of 14 litres/sec is sought, the only option for this flowrate
is to connect the town to the raw water main. That is extremely high
risk, and we are required to consider other options before this could be done.
As the requirement is to supply drinking
water for human health, once the reservoirs dropped below ¼ volume, and
continued to fall, I requested all extra-ordinary supplies be manually cut
back. This was achieved through the two rider mains for Oxford Road and
Woodlands Road being shut down to 1/8th of flow, to preserve the
remaining water for urban households and businesses – at a rate of 9
litres/sec.
We used water tankers from Dannevirke and
Otane Volunteer Fire Brigades, along with one truck and trailer from Fonterra,
to supply sufficient treated water from the Dannevirke supply through Tuesday,
to enable the plant backwash to be completed.
To reduce the risk of this reoccurring
staff will be reporting to Council on the option of a second Clarifier (to
boost the raw water treatment to 20 litres second), and increasing the size of
the UV system to cater for the higher flow rate.
In the interim, we have engaged a
specialist “leak detection firm” to review the urban reticulation
to see if we can find 2-3 litres/sec being lost.
THE ALLIANCE
Executive
Summary
The season is well underway for the Tararua
Alliance team with physical works able to take advantage of the relatively
consistent weather. We have been through numerous audits recently with some
good results due to be released back to us shortly. Feedback from our funding
partner representative on the recent NZTA Technical audit was that everything
looked just as it should – treatment interventions were not too early or
too late and that he has confidence in what we’re doing and why.
The team enjoyed being able to share what
we do at the Alliance with the Mayor, Councillors and Community board members
earlier in the month. While hopefully useful for those groups, our internal
teams also found the process a great way to clarify and remind ourselves of
what we do and some of the things we consider business as usual. It was also a
great opportunity for us to get to know the governance team whom we look
forward to working with over the next three years.
We continue to represent Tararua to the
wider industry via Roading Efficiency Group (REG) working groups and at the
Regional level as well – we are ensuring our voice is heard and that new
developments within the industry can have a rural flavour to them. The Planning
team continue to focus on a mixture of tactical and operational projects with
good progress being made on the Provincial Growth Fund (PGF) studies for Route
52 and the Railhub, Residential Growth, Stormwater and Renewals programmes.
With the Long Term Plan (LTP) project
kicking off in earnest after Christmas, we are looking into additional
resourcing or reshuffling existing duties to ensure continuity of service while
some of our senior staff get further involved in delivery of Asset Management
Plans and other documents. Also, within Downer asset management a project team
has been deployed to help the four Alliance contracts with this significant
undertaking which was very useful last time round.
Lastly, it is good to see recognition of
the collaborative nature of the Tararua Alliance with progress being made
towards ISO44001. The acknowledgement of what has become business as usual for
the team is a reminder that we are lucky to be in such a great working
environment.
Planning
The Asset team
have now confirmed the 2020/21 resurfacing programme and have almost completed
identification of the rehabilitation sites as well. The accomplishment of this
so early allows the Engineering team a decent lead time to scope and design the
renewals to ensure productivities derived from early delivery can be realised.
Emergency event repairs continue to be designed and implemented – due to
this work falling outside normal business as usual it will take a while for
this work to be completed as it is additional to the normal work load of the
teams.
Our 3 Waters
Asset Engineer has been working on a plan for a Stormwater discharge study
which once in place will allow us to understand our discharge into our local
waterways and potential risk from that to council. The sample points have been
determined and we are now putting together a possible operational plan for how
this could be implemented and what the cost might be.
Investigation work on the roads from the
Route 52 boundary with Central Hawke’s Bay and the proposed Railhub
continues. Bridge capacity and condition assessments are being performed as are
safety and corridor consistency evaluations. Our aim is for this pre work to be
complete by the end of January to then help form a report into the required
improvements needed on that route – including what the potential effects
of the Railhub could have. This ties in nicely with our submitted PGF
application for Route 52 and Weber Rd – if that is approved we will
already have a lot of the required information that will be needed to fast
track that application.
Process Audits
During the past
couple of months, we have had the New Zealand Transport Agency (NZTA) Technical Audit and the Downer
Asset Management Improvement Plan audit performed. We are waiting on official
results, however initial indications from the auditors are that we have done
well with only minor incremental improvements required. Once results are
through we will share them with the wider teams.
Residential Growth Study – Initial Results
The Woodville Growth Analysis and modelling is now complete for
Wastewater. The result was positive showing adequate Wastewater network
capacity anticipating any future growth in the next decade. A secondary result
has been highlighted indicating the extent of Infiltration and Inflow (I&I)
in the network. Initial anecdotal evidence confirms that the amount of
unnecessary water not requiring treatment going into this system is
significant. This preliminary information will be the basis off further study
through the I&I strategy.
There is
capacity in the Potable water supply network, however addressing network age
will be the upcoming strategy for future resilience.
Stormwater
still requires further analysis; concerns dealing with stormwater hotspots
could potentially cause capacity issues further down in the catchment. The
strategy needs to consider results from Wastewater analysis and significance of
I&I. A holistic approach of the two functional disciplines will be taken to
understand the interaction and impact on each function.
The next phase of the Residential Growth
Study will be to map out and collect the data required for Pahiatua to be
modelled – being a larger network this will take some effort.
Deliver
y
Pahiatua CBD Upgrade
Following the opening ceremony on the 2nd
of September, the installation of the Sewer main and Water main is well
underway and nearly complete on stage 1 (Patterson Street to Edward Street).
There are some current challenges with getting the newly installed water main
chlorinated due to a lack of skilled resource to undertake this. Our team have
been proactive in this space and have very quickly gained the necessary skills
required to undertake the testing. Once this is complete the reinstatement of
the road surface and footpaths are scheduled to commence. Stage 1 is well on
track to be finished within the programmed timeframes and allocated budgets
which is a great start to this project.
Resources
The Tararua Alliance took delivery of
two new items of plant over the previous month (pictured below). Our new Water
Cart has arrived just in time for Summer and will be a great addition to our
pavement rehabilitation team currently working on Weber Road and River Road
Akitio. The new excavator has been fitted with the latest machine control
features including “2D”. This option allows the operator to enter
survey data into excavator’s computer which he can then view on a screen
to ensure we only excavate the material required and to a specified grade.
Traditionally this would be done with a string line and a tape measure. The
Alliance has been trialling this option for the last few months which has
proven itself through increased quality of work and reducing surveying
requirements.
As part of our
national training programmes, we have had three staff attend a five-day
workshop in Christchurch covering not only industry skills but life skills as
well (Budgeting, health and well-being). This is a great initiative that is
100% funded by the government who have recognised a shortage in labour right
across the industry and gives young people the necessary skills they need to
excel.
Forwards works programme
As we head into summer our workload
increases substantially as the majority of our renewals projects must be
completed in good weather. Our Rehabilitation programme (pavement
strengthening) has commenced on Weber Road and River Road, Akitio. The team are
busy planning our reseal programme which consists of 65 kilometres of
resurfacing of local roads right across the network.
Vegetation control is also a big focus for
us as the spring growth kicks in. We currently have three different operations
underway in this space, flat berm mowing, heavy vegetation control and chemical
spraying. The various frequencies are outlined in the table below which is the
agreed level of service in our Asset Management Plan.
Performance
Regulatory
Building Services
Liquefaction-Prone Ground
Building
consent plans and specifications are assessed by council, to ensure the
proposed work will comply with the Building Code.
Acceptable
Solutions are specific construction details issued by Ministry of Business,
Innovation and Employment (MBIE) and can be used to demonstrate deemed
compliance with the building code.
Building
Code Clause B1 Structure outlines how buildings should be stable, not degrade
and withstand physical conditions to protect lives and other property.
NZ Standard
3604:2011 Timber-framed Buildings is an Acceptable Solution with regard to
structural performance.
The standard
contains a definition of ‘good ground’ that applies nationally.
Following the Christchurch earthquakes the definition was amended to exclude
ground subject to liquefaction or lateral spread in the Canterbury earthquake
region.
MBIE have
now decided to extend that amendment nationally. The change means council will
need to map liquefaction-prone areas of the district by 28 November 2021.
Quality Management System
Council is a
Building Consent Authority (BCA). Regulations require BCAs are accredited and
have a system that supports quality and continuous improvement in their
management and operation. This includes consenting and inspecting building work
and issuing code compliance certificates.
Every two
years, Council applies to renew its accreditation. This involves an audit of
Council’s quality management system by International Accreditation New
Zealand (IANZ). Council has successfully retained its accreditation with every
previous audit.
To ensure
consistent auditing, the Ministry of Business, Innovation and Employment (MBIE)
published a detailed regulatory guide in 2017. MBIE and IANZ have indicated
councils should expect to receive more non-compliances initially, as the new
guidance is applied to audits.
Council was
audited last month, and a formal report is expected by the end of December.
Once the report is received, Council will propose a plan to address the
non-compliances for the auditors to approve. Council then has 3 months to action
the plan. Once IANZ are satisfied the plan is complete, they will renew
Council’s accreditation.
Building Consents
The table
below is a comparative summary of building consent statistics, from July to
November:
Animal Control
Public Education
Articles were run in the Bush Telegraph to remind owners to
re-register their dogs immediately, to pick up after their dog poo, to keep
their dogs under control at all times, and to keep them safe during the
fireworks period.
Welfare Training
Elaine Vermeer and Taff Baker have completed the Pet First
Aid Course provided through PET First Aid & Training. The course covered
animal first aid and emergency situations and is accredited by the NZ Vet
Nursing Association. The training will help us to ensure the health and welfare
of animals in our care.
Annual Dog Re-registration
Annual dog re-registration was due on 1 August. Follow up
activities by the animal control team have resulted in an additional 507 dogs
being registered since the last report to Council.
166 known dogs remain unregistered (2.4%), out of 6,648
dogs. Owners of these dogs can expect to receive a $300 infringement notice for
failing to register their dogs.
Dog Attacks
The following table is a comparative summary of dog attack
(people and animals) statistics, from July to November:
Recently, management has agreed
to Animal Control Officers taking their vehicles home after work. This will
provide more opportunities for early and late patrols, and more visibility in
the southern area of the district. It also provides more resilience to respond
to emergencies including civil defence events.
Environmental Health and Licensing
Alcohol Licensing
No licensing applications have required a public hearing.
There have been no appeals to the Alcohol Regulatory and Licensing Authority.
Environmental Health
When the Food Act was introduced in 2014, it significantly
changed council’s role from inspecting food premises to verifying
(auditing) food safety plans. The Act also enabled third parties to provide
private verification services.
The majority of food businesses in Tararua are operating
under a template food control plan (safety plan) and selling food to consumers
entirely within the district. Due to a specific provision of the Act, only
Council can verify those food businesses.
However, the Act also required that provision to be reviewed
as soon as practicable. The Ministry for Primary Industries (MPI) have reviewed
the provision and a briefing paper will be provided to the Minister by 11
December.
The Minister must decide whether to retain the provision,
amend, or repeal it. Once the decision has been made, Council may need to
review how it delivers those services to local food businesses.
Illicit Dumping
The following table is a comparative summary of illicit
dumping statistics, from July to November:
Council has requested illicit dumping statistics be provided
by community, rather than ward. Work has begun on scoping what changes are
required to council’s computer systems to provide this information.
5 infringement notices have
been issued for illicit dumping from July to November. The total value of the
notices is $1800.00.
District Planning
Proposed National
Direction
The Ministry
for the Environment has started consultation on the Proposed National Policy
Statement for Indigenous Biodiversity (NPSIB).
The proposed
NPSIB would direct district and city councils to identify and map all areas of
significant indigenous vegetation and habitat of indigenous fauna, known as
Significant Natural Areas (SNA).
SNAs must be
identified and managed on public land (Crown or Council owned), private land,
and Maori-owned. SNA mapping must be completed within five years.
Horizons Regional
Council is currently responsible for identifying and managing SNAs throughout
the region, including in the Tararua District. The proposed NPSIB would seek to
reverse this approach.
Council is
enquiring with Horizons, as to its position and how it plans to respond to the
proposal. Council would incur significant time and costs if it were to
implement the NPSIB as proposed. Submissions close on 14 March.
https://www.mfe.govt.nz/consultations/nps-indigenous-biodiversity
Te Ahu a Turanga:
Manawatū Tararua Highway
Mediation is
planned for late December between the New Zealand Transport Agency and
appellants to the notice of requirement for the new state highway designation.
A lawyer
jointly representing the Tararua District Council, Manawatu District Council
and the Palmerston North City Council is attending the mediation to ensure any
agreement reached between the parties can be practically implemented by the
councils.
Turitea Wind Farm
The consent
conditions for the Turitea Wind Farm, requires Mercury Energy to submit various
management plans for certification by the Manawatu-Wanganui Regional Council
(Horizons), Palmerston North City Council and Tararua District Council.
Mercury’s
Construction Traffic Management Plan (CTMP) is being reviewed for technical
compliance by Mike Skelton of Stantec. Mike is waiting for Mercury to clarify
some minor items before the CTMP can be accepted.
Resource Consents
The planning
team is continuing to receive a significant number of general and site specific
enquiries for developing and subdividing properties around the district.
Responding
to requests for information and advice has to be balanced and prioritised
against those who have made applications which have a statutory timeframe.
The number
of resource consent applications received has increased by 90% compared to two
years ago. Consultant planners are increasingly being used in an effort
to meet timeframes and manage workload pressures.
There is
also a noticeable trend in development proposals for complex and marginal
sites. These applications are more time consuming to assess and demand more
comprehensive information than other types of development.
The
following table is a comparative summary of resource consent statistics, from
July to November:
Plant and Property
Executive
Summary
Wastewater Resource Consent appeals
for Eketahuna and Pahiatua are ongoing. Preparation of evidence, dialogue /
questions and clarification on consent conditions is still ongoing between
submitters, our lawyers and staff. The Court has directed that Council file its
evidence on Friday 13 December 2019. With that evidence Buddle Findlay have
been directed to file a memorandum setting out what issues remain outstanding
between the parties. The judge will then schedule a further judicial
teleconference in the week commencing Monday 16 December to discuss outstanding
issues and next steps. A hearing date will then be set down for early next year
and the judge has indicated this will be in February 2020.
Staff attended the Hawke’s Bay Regional Waste officers
meeting in Hastings. Discussions were predominately around issues with the
national and international commodity market for recycling plastics and also
increasing the (LOS) levels of service across the wider district and our
collective expectations from the contractor. Same issues across the district
with untidy public areas, poor vehicle condition & branding, shared staff-
effecting poor service, low satisfaction with management and equipment,
KPI’s low achievement, H&S issues and inadequate monthly reporting on
recycling information.
Plastic recycling is primarily made from
seven different grades that are numbered 1 to 7 (including non-recyclable
plastics).The grade is usually stamped on the base of the packaging item.
Demand, financial value and accessibility to recycling markets for the
different grades of plastic varies considerably. The TDC recycling contracts
currently specify that the contractors accept and take ownership of plastics
graded 1, 2, 3 & 5 presented at the kerbside or brought to recycling centres
by customers.
Plastics grades 1 & 2 still hold
some value and can be sold to national and international buyers. However, the
range of containers within each grade have varying degrees of acceptance and
value.
Some Councils have been advised that
plastics grades 3 to 7 can no longer be disposed of by most NZ recyclers and
brokers, either as a mixed commodity or when separated into individual numbered
grades. We are also aware of other Councils in NZ who have approximately six
months of baled material in storage that they have been unable to sell.
District Wastewater
Pahiatua. The operation of the pilot DAF plant (Dissolved
air flotation) is giving us some really good final effluent discharge testing
results, with significant reduction in suspended solids, DRP (Dissolved
reactive phosphorus) and E.coli.
Testing results
Post UV test is the final effluent prior to river
discharge
We are increasing the sample testing schedule to twice
weekly and will include all the normal weekly testing elements that Horizons
undertake to give us some good data going forward.
Incoming wastewater from the oxidation ponds the
addition of coagulant is pulling this algae out of the water column and
converting that into approx. 5 cubic metres of sludge per day. Plant is
operating at 10 litres /sec
District Water
Woodville water treatment plant staff are
struggling to meet town water demand at present and keep a comfortable level in
the reservoirs. The hot dry weather over the last few weeks has the Mangapapa
stream flow very low for this time of year.
Pahiatua - New valve being installed to
allow control to feed water from the new reservoir to the existing reservoir to
be able to have a consistent level at all times in the smaller reservoir. This
will be able to be managed through the Scada telemetry.
Property
Norsewood Toilets
Council recently upgraded the 24 hour public toilet at the Norsewood
RSA Memorial Hall. Council pay the hall committee a grant every year to assist
with the cleaning of the toilet as they are used for the public.
Pre renovation
Post renovation
Pahiatua Grandstand Toilets – Bush Multi Sports
The old toilets which are used by sports
field patrons have been neglected over the years and with the increased usage
they were inadequate as there was only one pan in each of the men’s and women’s
toilets. The toilets have been upgraded to include two pans in each toilet.
Asbestos Removal
Council has had some unstable asbestos
removed from 4 sites by a certified asbestos removal firm. These sites were the
Dannevirke Town Hall, Dannevirke Camping Ground, a fence in the I.T. yard and
an old asbestos shed at Carnival Park, Pahiatua. This is the last of the major
areas of asbestos that has been identified as unstable.
Dannevirke Camping Ground
Plans have been drawn up for building a new
accessible shower/toilet at the camping ground. These plans have been
sent local builders to price.
Pahiatua Pensioner Flats
The flats have
been re-wired as the older ones were non-compliant due to rubber cased electric
wiring. The meter boxes have also been upgraded.
Cemeteries
Mangatera Cemetery
There has been some development work
carried out at the Mangatera Cemetery in recent months. A new berm has been
laid, and Council are starting to develop and extend a new area with grass seed
recently sowed. A new concrete nib is currently being installed in the ashes
area to stop vehicles driving onto this area.
District
Wide RSA Cemetery Inspections
A representative from veteran’s
affairs visited our service cemeteries throughout the district. He was very
impressed with the standard of our cemeteries and would rank us within the top
10% in the country.
Parks and Reserves
Old Man’s Beard Research
A PhD student from Massey University who is
studying the biology and control of old man’s beard is going to conduct a
research trial at the Hopeland’s Reserve at Kumeroa.
Swimming Pools
Eketahuna
The Eketahuna pool is near completion with
small finishing touches now happening. The custodians are planning to open this
facility before Christmas.
Economic Development,
Communications
and District Marketing
Economic Development
In general Mark and Angela are turning the
Economic Development Plan and Visitor Strategy into action plans, including
conversations with partners inside and outside the district and managing
projects. Colin Yonge is on board to manage projects and carry out
research for further Provincial Growth Fund applications. Mark, Angela,
Colin and Malcolm met with the Central Hawke’s Bay District Council economic
development and tourism team members in November.
Mark has arranged letters of support from
Council and the New Zealand Motor Caravan Association for Pukaha’s
application for funding for their Environment and Ecology Programme Te Wananga
Taiao, as reported in the Bush Telegraph on Monday 25 November.
Alternative Land Use Project: Plans are underway to present the findings from this project during
AgriFood Week 2020. This is a great opportunity to be part of an
extensive marketing campaign, and a credible and nationally recognised
week-long event.
SOLGM Community
Wellbeing Data Warehouse: Angela attended this
two-day training with Daniel Chick. The Data Warehouse collects data from
Central Government and presents it in a very user friendly format for searching
and ‘manipulating’.
Business Support
Two existing business owners and two people
with new business ideas were assisted in the month of September. The
industry sectors of these businesses were primary industries, tourism, food and
retail. A range of support has been provided. When we meet a person
with a new business idea we provide an objective sounding board for the idea
and its possibilities and risks. One existing business needed support
with connecting to Inland Revenue and an accountant, and general learning about
terms of trade, debt collection and cash flow. We are working with the
other existing business owner to find other like-minded business owners to
create a group that can support and learn from each other.
In November a young person who is looking
into turning his skills and hobby into self-employment came to ask questions
about the best way to go about it. We will have further conversations.
Mark and Angela met with Ministry of Social
Development Work Broker, Jim Morton, to better understand how he can support
employers to find new staff.
Mark attended a meeting of the Regional
Skills and Talent Action Group in Levin. Discussion centred around
submitting funding applications within the next 6 months. A follow-up
meeting with the newly appointed Regional Official was held October to discuss
a Tararua District based project.
Workshops
In October, the Central Economic
Development Agency, who holds the contract for the Regional Business Partners
Network and covers the Tararua District, presented their services to local
businesses. Services include Biz Mentors, Callaghan Innovation and NZ
Trade and Enterprise Capability Vouchers, as well as a team of Business Growth
Advisors.
Communications
Pahiatua Town Centre Upgrade
Construction: Works are progressing well
and construction remains on schedule. Work crews will be on-site until 17
December, at which point they will pack up and tidy the site for the holiday
season. Works will recommence on 7 January 2020.
Toolbox Meetings: Council is providing
an opportunity for general public to meet face-to-face with the project team
through Toolbox Meetings. These are being held on the first Monday of each
month and are currently seeing nil attendance. It is anticipated that
attendance will increase once works reach the central part of the CBD. The frequency
of the meetings will be continually reviewed as the project progresses.
Signage: After a slight delay, signage
has been installed in Pahiatua.
Entrance signage: The entrance signage
is located at the three main entrances to Pahiatua (Main Street, SH2 and
Mangahao Road) and notifies motorists entering the township that construction
is in progress for our town centre upgrade and that they should expect delays.
Information Signage: Located in the
central zone, the information signage displays information about the project
background and objective, construction timing and staging for the project and
artists impressions of what the upgrade will look like.
2019 Local
Elections
Voting for the 2019 Local Elections
closed at midday on 12 October 2019. The final results are available at: https://www.tararuadc.govt.nz/Your-Council/Local-Elections/2019-Election/Results
Election returns were as follows:
|
|
Electors
|
Returns
|
%
|
|
North Tararua Ward
|
6,589
|
3,553
|
53.92%
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South Tararua Ward
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5,527
|
2,680
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48.49%
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Total
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12,116
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6,233
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51.44%
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Emergency Mobile Alert (National
Campaign)
Emergency
Mobile Alerts are messages about emergencies sent by authorised emergency
agencies to capable mobile phones. The alerts are designed to keep people safe
and are broadcast to all capable phones from targeted cell towers. They can be
targeted to areas affected by serious hazards and will only be sent when there
is a serious threat to life, health or property, and, in some cases, for test
purposes.
Since the
system was launched in November 2017, a test has been held annually to ensure
the Emergency Mobile Alert system works well. The test allows the opportunity
to evaluate the system, cell towers and phone’s abilities to receive the
alert.
The previous
nationwide tests were sent to cell towers all over New Zealand and
approximately four million phones were capable of receiving the alert –
twice as many as the previous test.
The dates for
any tests are publicised in a national advertising campaign so everyone knows
what to expect. The date for the test this year is Sunday 24 November,
between 6pm and 7pm.
Hydrant
Flushing Programme
To improve
water quality and clarity, a complete flush of the hydrants through Pahiatua,
Dannevirke and Woodville is being performed. This work will clear the naturally
built up sediment that settles in the pipes.
Due to the
potential for major disruption to the town’s water supplies, we are
continually updating the public on the progress of this works programme.
As at 30
November, Pahiatua and Dannevirke have been completed with Woodville being
postponed until the reservoir is back at capacity.
Further updates
are available on the Council website and Facebook page:
https://www.tararuadc.govt.nz/alerts
https://www.facebook.com/tararuadc
Council
Website
We are
continuing to actively improve our website and its accessibility for internal
staff and the public alike.
Positive
improvements have been implemented such as the Projects section. This area is
vital for public information and allows us to continually update on each
capital expenditure project. We currently have 4 active projects (Pahiatua Town
Centre Upgrade, Pahiatua Water Treatment Plant, Dannevirke Earthquake
Strengthening and Pahiatua Earthquake Strengthening) and these are updated
regularly.
Photo galleries
have also been integrated onto our site with photos of the Ngāti Kahungunu
signing showcasing this new feature. This has been in development for a while and
we can now easily display photos with complete HTML5 (mobile-friendly)
integration.
Bush Telegraph
The Tararua
District Council page in the Bush Telegraph has received resounding positive
feedback for its look and engaging content.
We recently changed the scheduling of the mayoral column to
incorporate a monthly spotlight for councillors to contribute to the page. We
see this as a good way to engage the community and create connections with the
Councillors. A rotating roster for the last week of the month has been
implemented with Alison Franklin kick-starting our first Councillors Column,
published on Monday, 25 November 2019.
Publications
Publications completed and published in the months of September,
October and November 2019 are as follows.
Upcoming
· Annual Plan (January)
In progress
· Tararua District Photography Competition Photo Book
· Annual Report (adopted on 31 October 2019)
· Annual Report Summary
Published
· Economic Development Plan
· Tsunami Evacuation Information for Akitio Residents
Events
New Zealand
Motor Caravan Association (NZMCA) Motorhome Show 20 – 22 September
– Mystery Creek
We had 716 survey participants, compared
with 591 at Covi Motorhome Show in March 2019). Of this, 343 people requested
to be emailed our monthly events calendar.
Shakeout NZ
National Earthquake drill
The 2019 drill
took place at 1:30pm on 17 October 2019. The focus audience was school-age
children and our team worked alongside the District Resilience Manager, Stephen
Dunn, to present to a local school assembly. The offer of a presentation was
extended to multiple schools however only one school took up the opportunity.
Next year we are looking to increase the engagement with schools. Additionally,
a colouring competition was conducted and 19 entries were received. We will be
presenting the winning prizes to the children below:
Blake McDougall
Libby Bowie
Tia Rosete Te Huki
2020 International Woodville New Zealand MX Grand Prix (Woodville
Motocross)
As sponsorship of the Woodville motocross, Mark has been working
with the organisers on the event growth strategy and Mitchell has been working
to deliver marketing material and build up the online presence of the event.
Mitchell is supporting development of the pre-existing website http://woodvillemx.com/ by adding crucial information and updating media. He is also admin
of the 2020 Woodville Motocross International Grand Prix Facebook page and
Event which is used to help promote an online presence. To coincide with this
online management, online ticketing has also been developed and instigated
through Eventbrite. This is the first time in the 59 years that this has been
available.
Online campaigns are also being developed to try reach larger target audiences
such as the Wellington and Hawke’s Bay regions. Facebook, Radio and other
media channels are being explored.
Tararua District 30th Anniversary
We held a series of morning or afternoon
High Teas with purpose designed birthday cakes to celebrate the Tararua
District’s 30th Anniversary. This event commenced November 6 to November
8, it also gave a great opportunity for the in-coming Council to be introduced
to the communities across the district.
Council Induction
We hosted the
Tararua District Council Induction Day at the Business Network. This was
held to help induct the new Mayor, Councillors and community board members and
community committee chairs were also invited. The day went really
well and feedback has been really positive.
Community Support
General support
A broad range of community support has been provided over the months
of September, October and November 2019, including:
1. Men’s
Health Car Show
2. Wheels
with Attitude
3. Manawatu-Tararua
Highway Walk
4. Dannevegas
to Herby 4x4 Scenic Trek
5. Unveiling
of WW1 Veteran JC Wilkinson
6. Inaugural
Tararua Golf Open
7. Tararua
Tourism Network Business Evening
8. Woodville
Motocross
9. 75th
Polish Reunion
10. Te Awa Community
Foundation
11. Pongaroa Gun
Club
12. Dannevirke
Community Board Market Day
13. Spring Festival
14. Ruahine Ramblerz
Additionally, Mark has been providing
support to an established and popular community and tourist attraction around
their strategic future.
Mark also attended the Society of Local
Governemtn Managers (SOLGM) Summit in October and SOLGM’s Community &
Engagement Forum.
Community
Foundation
In September, Mark and Sharon Wards
attended the Community Foundation NZ annual conference in Wellington. The
Te Awa Foundation did a presentation and acknowledged the support they are
receiving from Tararua District Council.
Tararua
i-SITE Visitor Information Centre
Welcome
Packs
September 2019 – Only 5 were sent out
due to the notices not being available yet.
October 2019 - There were 66 packs sent
out, 17 of these were sent to purchasers outside the Tararua District.
Staff Update
Brooke Davidson has resigned and Joanne
Kaweka from Library/Service Centre has taken over the vacant hours.
Joanne has previously worked at the i-SITE.
Inaugural
Tararua Golf Open
A two day Tournament is to be held at the Dannevirke
and Pahiatua Golf Clubs 14 – 15 February 2020 for NZMCA members.
Registriations and enquiries are through the i-SITE.
Mad Hatters
Day Woodville
The i-SITE have assisted by providing
photocopying of posters and flyers at no charge.
New Tararua
Highway Walk
Woodville
School and Lions Club are holding a fundraiser on Saturday 18 January
2020. The i-SITE will be supporting this event by producing and selling
the tickets with no booking fee.
Creative
Communities NZ
$12,175.00 was allocated at the August
funding round
|
Pahiatua Community Services
Trust
|
Introduction to
Raranga/weaving flax
|
$675.00
|
|
Dannevirke Spinning &
Weaving
|
Dyeing Demonstration
|
$800.00
|
|
Dannevirke Spinning &
Weaving
|
Spin In
|
$1500.00
|
|
Te Ahu A Turanga Marae
|
Bone/wood carving &
Whakapapa Quilt workshops
|
$1500.00
|
|
Mel Reiri
|
traditional Maori garments
workshop
|
$1500.00
|
|
Dannnevirke Art Society
|
Annual Exhibition
|
$900.00
|
|
Aotearoa Kinesthetic
Education Entertainment
|
Puppet Show in Schools
|
$1800.00
|
|
Photo Iwi Charitable Trust
|
Holiday Programme
|
$600.00
|
|
Te Ringakaha
|
Taiaha, Patu & Poi
Workshop
|
$1500.00
|
|
Dannevirke Theatre
|
Comedy Play
|
$1400.00
|
Programmes
and Projects Office
Project updates
The Programmes and Projects team are busy
with a range of projects across the organisation. Jessi McKenzie is
assisting with the investigation of a rail hub for Dannevirke, working with
KiwiRail and others. She is also continuing to support the Long Term Plan
project, which is progressing initial planning. Marco is progressing the
section 17A review of solid waste provision, along with the business
intelligence platform, which is enabling more informed decision making across
TDC. He has also identified a new application which will enable TDC to
better track and manage contracts and contractors, and is looking to put this
in place in the near future. Ara is continuing to manage the Pahiatua
Water Treatment project, while providing ad hoc project support elsewhere.
The team is also refining their approach to ensure more
effective monthly project monitoring across the portfolio, and starting to work
across the organisation to scope projects for the annual plan. Work also
commenced with a consultant to refine the project management methodology,
leveraging off work undertaken with other councils.
On the operational side, investigations are
underway to pilot a new kind of water meter data transmission which could allow
more regular monitoring of water use, with the aim to more quickly identify and
address water leaks. This is focusing on Woodville initially, with the
top users there identified for initial monitoring.
Tom has been continuing with work in
Eketahuna, with the Kliptank having been successfully moved from Woodville and
installed in Eketahuna. This is beginning to be filled, though further
work remains to connect this into normal operations.
His work on the intake line for the
Eketahuna water plant continues, working closely with the rural property owners
to identify leaks and manage water use. There have also been
some further refinements for the pipework at the Dannevirke Impound Supply, as
well as work on the water intake line for Woodville. Scouring of the
Woodville line highlighted some rock blockages, the removal of which has
improved the water intake levels into the water treatment plant.
Pahiatua
Water Treatment Plant
Peer reviews have now been completed for the process, civil,
mechanical and electrical designs of the Pahiatua Water Treatment Plant.
Due to the building being designed to Importance Level 3 under the Building
Act, the external peer review highlighted further strengthening was required in
the structural design. This pushed the building construction start date
out, and increased the time required to build the plant with subsequent minor
changes to plant layout. Overall, there has been an impact on the timeframe
and budget from this increase in building strength, together with the need to
assess discharge volumes on the current Wastewater Treatment Plant resource
consent renewal project.
Construction has however now recommenced onsite.
Morris and Bailey are undertaking ground works along with ducting and drainage,
before the foundation slab is poured. The building wall panels are also
being constructed off site, in preparation for the building to be erected.
Civil Defence Emergency Management
Emergency
Management
The LTP aim is to build resilient communities, ready and able to
provide a reliable and timely response to emergencies. Performance measures for
year to date:
Leadership
and Training
The Integrated Training Framework (ITF) courses develop skills for
the emergency operations centre (where civil defence emergencies are managed
and coordinated). The performance measure is for 80% of staff to be qualified
in the introductory foundation course. Best practice for working in an EOC is
to be qualified at the ITF Intermediate level, and for an EOC leadership role,
at the ITF Function level. Percentage of staff who have completed each ITF
course:
|
|
YTD
|
2018/19
|
Target
|
|
ITF Foundation
|
87%
|
93%
|
80%
|
|
ITF Intermediate
|
52%
|
28%
|
-
|
|
ITF Function
|
5%
|
3%
|
-
|
This year, working with the Manawatū Whanganui Civil Defence Emergency Management Group to boost ITF
Intermediate qualified staff, we have delivered courses in Dannevirke,
Woodville, and Pahiatua. All were well attended by staff, Alliance, and partner
agencies including FENZ, Police, Scanpower, Federated Farmers, RST, as well as
other local authorities.
Support
the Community to Prepare for an Emergency
The performance measure is to facilitate community civil defence
groups to perform one training exercise per annum. The Pahiatua community civil
defence group held a practice on ShakeOut Day and earlier in the year the
Woodville group held a practice.
For a number of reasons, civil defence response groups are hard to
maintain at a functioning level over the long term. This has been an ongoing challenge
for Tararua and throughout New Zealand. Sector best practice is to engage with
community leaders and groups to plan and prepare for the local community
response to disasters. So, as well as continuing to support civil defence
response groups, I am focused on asking community leaders and groups to plan
for disaster risk reduction and readiness as part of their wider role in the
community.
Capability
Development
The performance measure is to conduct two Emergency Operations
Centre (EOC) exercises each year and participate in any regional or national
exercises. An EOC exercise was held in July and planned for March and July
2020. We will also participate in a national exercise in September 2020.
Digital
Radio Project
A proposal from Alliance for “radio as a service” is
near complete. This proposal will provide coverage for the whole District that
the LTP capital project did not.
Sport Manawatu Update 
Sport Manawatū
revised its annual workplan with the Council as part of a new strategic
approach to sport and active recreation in the district. The new work plan took
effect 01 July 2019 and focuses on the following outcome areas:
1. The
Tararua District exceeds the national average for Physical Activity,
particularly in Schools.
2. People
have the skills to safely and confidently cycle on our roads, shared paths, and
cycleways.
3. Tararua
Sport and Recreation facilities (Spaces and Places) across the District meet
community requirements.
4. Tararua
sports and community sport events create social opportunities and economic
benefits.
1. THE TARARUA DISTRICT EXCEEDS THE NATIONAL AVERAGE FOR PHYSICAL ACTIVITY, PARTICULARLY
IN SCHOOLS
Supporting
an Active District
Sport NZ facilitated a workshop in
Palmerston North following the release of the Active NZ survey year 2 data, of
which key findings were shared. The previous results were captured in the Sport
NZ Insights tool, with further updates likely to occur. Unfortunately, the data
wasn’t able to drill down to help us identify one to two communities of
interest where physical activity would be beneficial on the lives of residents.
Subsequently, Sport Manawatū in partnership with District Tararua Council
will be embarking on a journey to gather additional insights into physical
activity consumption in priority communities, and to understand its value and
social impact. This work will help us determine whether we are achieving
the District’s vision of exceeding the national average for being
physically activity.
Tararua
Recreation Advisor (TRA):
· Opportunities
for the Eketahuna and Woodville communities has been a focus within the
previous reporting period. With the amalgamation of many structured sporting
clubs to Dannevirke and Pahiatua, the communities of Eketahuna and Woodville
are looking at active recreation projects or school-based activities for their
youth. A highlight working with these communities has been the success for both
with KiwiSport funding and the support to Woodville in Focus Incorporated (WiFi).
· The
Sport Manawatu Insight Analyst and TRA visited community members from Eketahuna
to develop a sport and recreation community participation survey. A club survey
was developed to assess local clubs and capture information on local events.
The information will provide Sport Manawatu with accurate information and local
insight into physical activity provision.
KiwiSport
· Woodville
School had $5,000 of KiwiSport funding approved in September for a Pushing
Forward Skate project. This project will allow for On-Board Skate to deliver
safe skateboard skills to students and leave mini ramps and safety gear with
Woodville School in 2020.
· Eketahuna
School also received $5,000 of KiwiSport funding in the prior round, for the
same Pushing Forward Skate project. Delivery for the project is scheduled to
occur in term four 2019.
Other funding
· Another highlight during the quarter is of local funder Waireka
Community Trust approving funding for Woodville in Focus’s short-term
project initiative relating to the installation of basketball hoops to the
existing Woodville Tennis Courts (next to the main road Caltex Service Station).
This will increase utilisation of the courts, as a social basketball community
already exists within Woodville and this project will allow the community youth
and basketball adults to have a visible and safe space to shoot hoops.
Sport
Manawatu Programmes/Workshops in the Tararua
Deliver
Green Prescription, Active Families and Strength and Balance programmes.
Ensure staff
are available to assist the community to meet their play, sport and active
recreation needs
Green
Prescription:
A successful team-up with Nga Oranga o te Rae – the
Rangitāne Community Mental Health group - for a course of five sessions. A
fun group to work with. Numbers participating varied from four to seven,
although ten people registered. Three will be continuing their Green
Prescription on Phone Support. Our group Had a Go at:
· Home
Exercises (tougher than it sounds) including resistance bands to take home
· Walking
– this was a walk including talks on how to make walking interesting and
get the most out of it
· Aqua
Play at WaiSplash
· Activate
gym circuits – this was the most popular, so we went back for a second
session
Each week we
provided a range of resources, and chatted about:
§ How to organise
lifestyle improvements
§ Eating healthy
§ Looking after
different health issues
There were no formal talks or guest speakers as we made the sessions
as relaxed, chatty, accessible, and user friendly, as we could. In fact, plenty
of time was allowed each week for individual chats and advice. Those involved
received information about facilities and opportunities for activities in the
Tararua, with a discount card to use at the pools and gym.
July-September quarterly referrals:
· Twenty-four
referrals
· Fifteen
Self referrals
· Ten
into Te Oranga o te Rae group
· Four
registered onto Phone Support
· Seven
Tararua clients completed the Phone Support course in the quarter
· Four
of those elected to continue with a further three months of Phone Support
– definitely a pathway towards lifestyle changes
· Seventeen
from Dannevirke – one Norsewood – three Pahiatua – three
Woodville
· Seventeen
female, seven male – the usual proportions
· Ages
21 to 65
Active Communities Advisor
The Whanau Fit Programme (WFP) has been
redesigned to better effect lifestyle changes in the target population in the
Tararua region. We have extended the WFP from 1 Module of 10 weeks focussed on
Triathlon disciplines, to 3 Modules of 10 weeks, each covering Sport, Martial
Arts and Fitness Industry, and Triathlon. (An Outdoor Recreation Module is also
in development).
We have done this with the intention to
expose participants to more forms of activity, but in keeping with Sport
Manawatū’s move away from direct delivery, we are working with regional,
local organisations that are already doing these things, thereby supporting and profiling those organisations and clubs simultaneously. So far
during term 3 2019, we have taken participants of the Whanau Fit Programme to
the following regional locally led organisations:
· Activate
Gym – Step Class (led by Erana Peeti-Webber)
· Bush
Multisport Park – Circuit Class (led by Tim Sorensen)
· Tararua
Kyokushin Karate Club – Karate (led by Bob Fryer)
· Bam’s
Boxing Gym – Boxing (led by Adam ‘Bonesy’ Jones)
· Dannevirke
Taekwondo Club – Taekwondo (led by Jock Henderson)
· Begin
Where You Are Yoga – Yoga (led by Emma Elliot)
· WaiSplash
– Aquacise (led by Api Churchouse)
· Stronghold
Grappling Academy – Brazilian Jiu Jitsu (led by Jaron Vince)
· Te
Kete Hauora - Mau rākau (led by Wharemako Paewai)
During this
quarter, the Active Communities Advisor has continued to liaise with various
clubs in preparation of the Whanau Fit Programme’s Sport Module to be
delivered in Term 4. Its focus will be the Racquet sports (Tennis, Badminton,
Squash, and Table Tennis), but due to all participants living in the Dannevirke
area, only those clubs have been contacted. They have been more than willing to
open their doors, and we will use the programme to provide coaching, training,
a small tournament, and encourage membership with the respective clubs:
· Dannevirke
Badminton Club (Hilary Hirst)
· Dannevirke
Tennis Club (Albert Saunders)
· Dannevirke
Squash Club (Erana Peeti-Webber)
In most cases facilities and equipment is
provided from within the clubs, but coaching comes from regional sporting
bodies, or external professionals. By identifying this lack of internal skill
set, we have begun looking at ways to resource and/or upskill these clubs.
Sport Development -
Workshops
Coach Capability Advisor
· Facilitated
a Grass Roots Coaching Course was held at Tararua College for nine volunteer
coaches and managers.
· Supported
a Central Squash Coach Development course, with Tararua Coach of the Year Pete
Arnott in attendance.
Regional Volunteer Advisor
The SportStart workshop introduces a new resource to schools, while
focusing on inclusive and fun physical education sessions for students.
Initially developed for the southern rural schools, the inclusion of Huia Range
staff, provided further networking and sharing of ideas for attendees. Workshop
was hosted at the Bush Multisport Park Stadium Lounge on the first
Monday of the school holidays, with 11 teacher’s attendance from across
the district:
· Alfredton School – 2 teachers and
principal
· Huia Range School – already have the
Sport Start resource but put 5 new staff through the introductory workshop.
· Eketahuna School – 1 teacher
· St Anthony’s School – 1 teacher
· Mangatainoka School – principal
2. PEOPLE HAVE THE SKILLS
TO SAFELY AND CONFIDENTLY CYCLE ON OUR ROADS, SHARED PATHS, AND CYCLEWAYS.
We have continued to promote cycle skills in schools across the
region over the last period. We are in the process of reviewing our programme
to ensure alignment to a New Zealand Transport Agency standard which was rolled
out.
Sport Manawatū have continued to progress actions within this
outcome area relating to becoming an NZTA BikeReady National Cycle Skills
region. The NZTA BikeReady programme centres on quality standards and measures
which includes spending more instructional time with individual participants.
The programme includes an increase in funding that will greatly assist with
building local capacity (developing more quality Cycle Skills Instructors and
getting more children riding a bike).
Sport Manawatū will focus on Year 5 and 6 students believing
they have the required maturity and mental acumen to benefit from the
programme. We have also gained valuable insights through School pre-programme
surveys to support this rationale.
We have begun to identify programme benchmarks in addition to developing
a case study to assess students, teachers and parents’ attitudes and
behaviours to cycling. Sport Manawatu in partnership with the Council will
monitor progress as part of a long-term study to address the decline of
children riding a bike. The Schools we are partnering with in the annual period
include:
· Huia Range School
(October – November 2019)
· Pahiatua
School (New Year)
3. SPORT AND RECREATION
FACILITIES (SPACES AND PLACES) ACROSS THE DISTRICT MEET COMMUNITY REQUIREMENTS.
Regional Sport Facilities
Plan
The Regional Sport Facilities Plan steering group met in March as
part of a project update meeting. Eleven Priority Actions were identified from
the Facilities Plan with the steering group moving from endorsement to implementation.
An MoU was circulated to Council Steering Group members as part of the action
points with councils to provide comment on future deliverables. Five of the
seven councils have committed funding towards implementation with additional
meetings scheduled to progress the two remaining councils. The next steering
group meeting in October will confirm outcome requirements from the
Implementation Phase of the MoU and determine agreed key performance indicators
for the 2019/2020 financial period.
Woodville in Focus
Incorporated (WiFi): Potential Activation Hub Project – Woodville
Recreation Reserve:
· WiFi
are scheduled to present their concept plan for an ‘Activation Hub’
at the Woodville Recreation Reserve, after the new council is formed later in
the year. This project aims to look at several active recreation projects
around the perimeter of the recreation reserve generating greater community
utilisation.
· Sport
Manawatu’s support to WiFi within the reporting period has been our
Insights Analyst meeting and creating a survey as part of the group’s
community consultation process. The TRA has met regularly with the group and
visited the schools surrounding Woodville to present and deliver the survey.
After an additional social media push, a pleasing 237 responses were received
allowing the Insights Analyst to produce a detailed report for the group.
Pahiatua Community
Swimming Pool
Sport NZ, Sport Manawatu, TDC representatives and the Pahiatua on
Track project team met in September to address points raised by Sport NZ and
Sport Manawatu relating to the Community Swimming Pool Business Case. The discussion
was valuable in clarifying stages of the RSFP, project expectations, funding
and roles. Several actions were highlighted including a proposed meeting
between the project Chair and CE of TDC seeking additional support. Sport NZ
and Sport Manawatu plan to facilitate a workshop following this meeting to
identify potential project options moving forward.
Bush
Multisport (BMS) facility maintenance supported by TDC
· Thanks to TDC Plant & Property, the stadium frontage has been
painted and this now gives the building a new fresh look.
· Dial-A-Do-It has commenced working on the upgrade of the men’s
and women’s toilets located under the old cricket grandstand. This has
been in the maintenance plan for a while and is great to see action just prior
to its heavy use in summer.
· Security cameras at the Wheel Park have been installed
by Managh Electrical and Kahu Security on the 10 /11
September. The security cameras have been bracketed to a light column,
due to the pole installed at the wheel park not being sturdy enough. The
placement was approved by Peter Wimsett -TDC. The footage from these
cameras can be seen by the BMS
office, TDC and NZ Police. This is a welcome addition as unfortunately
vandalism has increased in recent years around the facility.
BMS Projects
· The Board is
currently seeking funders to build a 14m x 7m storage shed that is connected to
the southern end of the stadium facility. This shed will have internal and
external access. Currently all user groups equipment and uniforms are stored in
different locations around the facility and there isn’t enough storage
space to accommodate all their requirements. When the stadium was built in
1981, the current facility utilisation was never envisaged.
· A concrete outdoor Table Tennis Table has been installed at the Sale
yards Wheel Park site. This was made possible by a donation from
the Pahiatua Touch Module and the Bush Table Tennis Club.
· A new participation initiative is in planning stages, with
funding being sort via a Kiwi Sport application. “Pick up a
racket Tararua” is designed to create interest and develop skills for
youth in the racket sports of badminton, tennis and pickleball. The funding
will be sort for equipment and delivery costs for Manawatu Badminton and
possibly a tennis coach to facilitate sessions. If funding is successful,
it is envisaged that a similar programme could be offered for Seniors in the
community. A senior activity would utilise the down time in the stadium
and give them a local physical activity they can participate in.
|
1. Recommendation
1.1 That
the report from the Chief Executive dated 4 December 2019 concerning an
update on key projects and items of interest to the Council (as circulated)
be received.
|
Attachments
Nil.
