Eketahuna
Community Board
Notice of Meeting
A meeting of the Eketahuna Community Board
will be held in the Eketahuna War Memorial Hall, corner of Jones Street and
State Highway 2, Eketahuna on Friday 5 April 2019 commencing at 10.00am.
Blair
King
Chief
Executive
Agenda
1. Present
2. Apologies
3. Personal
Matters
4. Notification
of Items Not on the Agenda
Major items not
on the agenda may be dealt with at this meeting if so resolved by the Board and
the chairperson explains at the meeting at a time when it is open to the public
the reason why the item was not listed on the agenda and the reason why
discussion of the item cannot be delayed until a subsequent meeting.
Minor
matters not on the agenda relating to the general business of the Board may be
discussed if the chairperson explains at the beginning of the meeting, at a
time when it is open to the public, that the item will be discussed at that
meeting, but no resolution, decision or recommendation may be made in respect
of that item except to refer it to a subsequent meeting.
5. Confirmation
of Minutes 5
Recommendation
That the
minutes of the Eketahuna Community Board meeting held on 1 March 2019 (as
circulated) be confirmed as a true and accurate record of the meeting.
6. Matters
Arising from the Minutes
7. Tararua
District Council Report To be circulated
Recommendation
That the
minutes of the Tararua District Council meeting held on 27 March 2019 (as
circulated) be received
8. Reports
from Board Representatives Appointed to Organisations and Assigned
Responsibilities
9. Correspondence
12
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Recommendation
That the correspondence as listed
be received.
(a) Kerry and Loreen Cunningham
Re: Eketahuna Camping Ground February report
(b) Horizons Regional Council
18 March 2019
Re: Acknowledgement of Board’s submission
to Draft Annual Plan 2019/20
(c) Eketahuna Our Town Incorporated
Re: 14 March 2019 Annual
General Meeting minutes and reports
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10. Alf
Rowden Humanitarian Award
Consider the
arrangements to present the Alf Rowden Humanitarian Award this year.
11. Anzac
Day
Finalise the
arrangements for the Anzac Day civic ceremony held in Eketahuna.
12. State
Highway 2 Seal
Concern has been
raised by Board Member Wilson regarding the amount of stone chip being spread
in the town’s gutters and footpaths, with this matter reported for
response through a service request.
13. Tararua
River Management Scheme
11.00am 28
Cr John Barrow and
Area Engineer James Feary from Horizons Regional Council will discuss the Board
appointing a representative to the Tararua River Management Governance Group.
14. Eketahuna
Town Centre Mobility Parking 29
Options are
circulated from Tararua Alliance to establish mobility parking in the town
centre, with recommended locations proposed for the Board’s
consideration.
15. Eketahuna
Swimming Pool Upgrade Project
Update report on the
Eketahuna Swimming Pool upgrade project.
16. Chorus
Building Project
Update report on the
Chorus building project.
17. Chairperson’s
Remarks
18. Items
Not on the Agenda
19. Closure
Eketahuna Community Board
Minutes of a
meeting of the Eketahuna Community Board held in the Eketahuna War Memorial
Hall, corner of Jones Street and State Highway 2, Eketahuna on Friday 1 March 2019 commencing
at 10.02am.
1. Present
Board Members C C Death (Chairperson),
S E Shannon (Deputy Chairperson), P Wilson and
Cr P A Johns (Council appointed Community Board member).
In
Attendance
Mrs T Collis - Her
Worship the Mayor
Mr R Taylor - Governance
Manager
Mr C Veale - Community
Assets and Property Manager (for item 10)
Mr P Sinclair - Plant
and Property Group Contracts Supervisor
(for
item 10)
Others as indicated for specific items of business
2. Apologies
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2.1
|
That an apology be sustained from
Board Member D F Eagle for non-attendance at the meeting.
Death/Shannon Carried
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3. Personal
Matters
4. Notification
of Items Not on the Agenda
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4.1
|
The following matter is
notified as an item of general business not on the agenda for discussion at
today’s meeting under other reports from board representatives:
· Relocation of a Main Street rubbish bin to Waka Park
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4.2
|
Bridget Wellwood will attend the meeting at 11.15am to
outline the Great Eketahuna Cheese Festival.
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5. Confirmation
of Minutes
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5.1
|
That the minutes of the Eketahuna
Community Board meeting held
on
1 February 2019 (as circulated) be confirmed as a true and accurate record of
the meeting.
Wilson/Shannon Carried
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6. Matters
Arising from the Minutes
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6.1
|
Welcome to New Residents Afternoon Tea
(Item 13)
|
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6.1.1
|
The welcome to new residents afternoon
tea held in the Eketahuna Club on
17 February 2019 was successful, with eight new people to town and
twenty-five local residents attending this event.
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6.2
|
Relocation of Disabled Car Park
Outside Four Square (Item 12)
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6.2.1
|
The Alliance Engineering Team Leader is
assessing the feasibility of creating a functioning disability car park in
the Eketahuna town centre, and is intending to present options to the Board’s
April meeting.
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6.3
|
Anzac Day (Item
15.2)
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6.3.1
|
Planning will progress this month to arrange road closures traffic
management and contact New Zealand Army Tenth Transport Company from Linton
regarding Anzac Day civic ceremony held in Eketahuna.
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7. Tararua District Council Report
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7.1
|
That the report of the Tararua
District Council meeting held on 27 February 2019 (as tabled) be received.
Johns/Death Carried
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7.2
|
Horizons Regional Council One Plan
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7.2.1
|
That the Chairperson and Deputy Chairperson prepare and forward a
submission on the Board’s behalf to the Horizons Regional Council
2019/2020 Draft Annual Plan process conveying concern and disappointment at
the ongoing delays to finding an acceptable long-term solution to
implementing the One Plan, and
That this submission emphasise to
the Horizons Regional Council the economic impact this situation is causing
particularly for dairy farming in the Tararua district, and expressing the
Board’s dissatisfaction regarding there being no farmers appointed to
the membership of its strategy committee formed to determine future direction
on the One Plan.
Wilson/Johns Carried
|
8. Reports from Board Representatives
Appointed to Organisations and Assigned Responsibilities
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8.1
|
Tararua District Road Safety Group
|
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8.1.1
|
Board Member Wilson and the Mayor
reported on the Tararua District Road Safety Group meeting held in Dannevirke
on 12 February 2019, and this includes reference to the following matters:
·
Advance warning signage at the southern
entrance to Eketahuna emphasising a 50km/h speed limit is approaching has
been effective in ensuring motorists slow down as they are nearing the town.
·
The decision of the New Zealand Transport
Agency to impose a 60km/h speed limit on Saddle Road is disappointing
(resulting in changing the previous 80km/h speed limit), and has been
questioned by Council.
·
Developing the design of the Pahiatua town
centre upgrade project is progressing.
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8.2
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Tararua Emergency Management Committee
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8.2.1
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The Chairperson reported on the Tararua
Emergency Management Committee meeting held in Dannevirke on 14 February
2019, and this includes reference to the following matters:
· Stephen Dunn attended the meeting in his role as the new District
Resilience Manager.
·
The Manager Strategy and District Development
and Plant and Property Group Contracts Supervisor were sent to assist in the
Emergency Operations Centre for the Tasman fires at Nelson.
·
Aged wooden power poles are being replaced in
the district.
·
There is still a shortage of doctors
throughout the district.
·
It is proposed a Civil Defence exercise is
arranged around the point of the year (13 May) when the Mother’s Day
earthquake occurred within the district (in 1989).
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8.2.2
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The Chairperson will liaise with the
District Resilience Manager to arrange a community connect street barbecue in
Eketahuna to promote Civil Defence and local arrangements if an emergency
event occurs.
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8.3
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Tararua District 30th Anniversary
Planning
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8.3.1
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The
Chairperson reported on planning meetings he has attended for the 30th
anniversary celebrations of Tararua district’s formation to take place
in November 2019, and this includes reference to the following matters:
·
A group of community representatives is
working with the Economic Development and Communications Manager and Records
and Information Manger to consider ideas to acknowledge and commemorate this
occasion, and there have been three meetings held to discuss that matter.
·
The proposed main event shall occur at
Woodville racecourse
on
2 and 3 November 2019, with a Tararua games day arranged along the lines of
top town supported by sponsors.
·
Railcar excursions throughout the district are
planned to be organised.
·
The Records and Information Manager is
coordinating collating oral history and a unique photography competition
closing at the end of September 2019 to capture the heart of the district
over four seasons.
·
The photography competition has an adult open,
secondary college and primary and intermediate schools sections, and there
will be prizes for each section.
·
District high teas or morning teas may be
arranged around the district, possibly in six different places subject to
securing funding for that purpose.
·
The anniversary planning group’s next
meeting will be held on 25 March 2019.
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8.4
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Relocation of a Main Street Rubbish
Bin to Waka Park
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8.4.1
|
That
the Board support the rubbish bin from outside the Post Office Depot being
relocated by Tararua Alliance at its cost to Waka Park at such time when this
project is completed.
Shannon/Wilson Carried
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9. Correspondence
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9.1
|
That the correspondence as listed
be received.
(a) Kerry and Loreen
Cunningham
Re: Eketahuna
Camping Ground January report
(b) Eketahuna Our Town
Incorporated 22
January 2019
Re: Request for payment of Eketahuna Information Centre funding
(c) Eketahuna Our Town Incorporated
Re: 14 February 2019 Committee meeting minutes
Wilson/Johns Carried
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9.2
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Eketahuna Our Town Incorporated
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9.2.1
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That the request from Eketahuna Our
Town Incorporated to uplift $5,063 of the funding grant for the Eketahuna
Information Centre be approved.
Johns/Wilson Carried
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9.2.2
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It is pleasing to note the installation
of the ATM machine at the Eketahuna Service Centre/Library and arrangements
made with Westpac to provide access to online banking services.
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9.2.3
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The lime walking track looks good, and
work on the state highway white fence adjacent to the Eketahuna War Memorial
Hall has improved the appearance of the southern entrance to town.
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10.
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Eketahuna
Swimming Pool Upgrade Project
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10.1
|
Lisa and Ryan
Seator of Eketahuna Swimming Pool Management Committee attended the meeting
for this item of business.
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10.2
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·
The Community Assets and Property Manger
elaborated on his report circulated to the Board responding to questions from
its previous meeting regarding the pool upgrade project, and this includes
reference to the following matters:
·
At a meeting held on 24 November 2017 between
Ryan and Lisa Seator, Tony Fogarty (contractor) and Andy Duncan (an engineer
from Masterton) a proposal to rebuild the pool and replace the old sheds was
presented to Council’s Chief Executive and Community Assets and Property
Manager.
·
It was agreed at that meeting the Eketahuna
Swimming Pool Management Committee would proceed with the rebuild and oversee
the project. The Committee would apply for the building consent and
Andy Duncan shall be project manager. Council’s involvement was
to provide $500,000 as the funding budget for the project.
·
As Council was only supplying a grant for the
work it was deemed that a contract on the open procurement market was not
necessary. This acknowledged the Committee had assessed and found a
suitably qualified builder and engineer.
· As there was no contract it is presumed there was no completion
date specified. It was the contractor’s intention to get the pool
open for the swimming season and erect the sheds after the season closed.
·
In endeavouring to achieve that completion
timeline the contractor experienced delays through being sent the wrong
reinforcing rods for the pool floor, and consequently this resulted in
delaying the concrete supplier who came later than intended.
·
Wet weather in November and December then
prevented the contractor from sealing and painting the floor of the swimming
pool.
·
It is understood the project contract has been
built to building consent requirements, with Council changing the bubblers as
the old one’s were a safety hazard (the Committee were informed of this
decision).
·
As agreed at the initial meeting the Committee
were to be the delivery agent for the project in liaison with Council as
ultimate owner of the facility.
·
It is anticipated the project remains within
budget for the three stages of work agreed to upgrade the swimming pool and
its facilities.
·
The Committee is going to complete the new
reception area, and the contractor is waiting on Powerco to be available mid
this month to enable work on the buildings (shed A being the shelter over the
end of the pool and shed B which is the store room) to proceed.
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10.3
|
Ryan Seator speaking for Eketahuna
Swimming Pool Management Committee referred to tension and disagreement that
occurred with the contractor, thereby necessitating the Community Assets and
Property Manager to intervene.
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10.4
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The Board note there appeared to be confusion about the role of
Andy Duncan as project manager, and the only work undertaken by him is
preparing the plan and specifications.
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10.5
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There was also a need for better clarity
of roles between the parties concerned through a contract or agreement
formalising the expectations for performance and specifying a completion
date.
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10.6
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The Community
Assets and Property Manager acknowledged lessons have been learnt from this
project, and it is regretted what occurred resulting in the pool not opening
this summer.
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10.7
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There is agreement that moving
forward the priority is for the contractor to complete the project as soon as
possible, and the outcome is Eketahuna has a new swimming pool facility for
the future upgraded at a cost not exceeding the available funding budget
provided by Council and based on the intended project plan.
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11.
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Great Eketahuna Cheese Festival
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11.1
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Bridget Wellwood spoke on the Great
Eketahuna Cheese Festival held on 26 and 27 May 2019 in the Eketahuna
Community Centre.
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11.2
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Twelve cheese making companies will be
attending this event involving small artisan cheesemakers and cheesemongers
talking about their cheeses, and providing the opportunity to taste and
purchase New Zealand farm cheese.
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11.3
|
This year it is intended to arrange a
community market day on 26 May 2019 in the town centre as an additional
attraction coinciding with the Great Eketahuna Cheese Festival, and this will
include cheese demonstrations and competitions.
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11.4
|
There will be many visitors, dignitaries
and officials from Ministry for Primary Industries in town for this event
that was originally initiated by the late Biddy Fraser-Davies (an artisan
cheesemaker from Kaiparoro near Eketahuna).
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11.5
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Bridget Wellwood asked the Board to consider making some financial
assistance available towards the costs involved with arranging this event
such as hiring the venue, and will submit an application to seek funding for
this purpose.
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12.
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Chorus Building Project
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12.1
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Nil
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13. Chairperson’s
Remarks
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13.1
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Eketahuna Mower Racing
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13.1.1
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Eketahuna
Mower Racing fundraising event for Arohanui Hospice is held
on 9 March 2019
at 10.30am in Newman Road.
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14. Items
Not on the Agenda
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14.1
|
Refer to the item set out in section 8.4
of these minutes.
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There being no further business the
Chairperson thanked those present for their attendance and contributions, and
declared the meeting closed at 12.05pm.
____________________________
Chairperson
