Dannevirke Community Board
Notice of Meeting
A meeting of the Dannevirke Community Board
will be held in the Council Chamber, 26 Gordon Street, Dannevirke on Monday 4 March 2019 commencing at 1.00pm.
Blair
King
Chief
Executive
Agenda
1. Present
2. Apologies
3. Public
Forum
A period of up to 30 minutes shall be set
aside for a public forum. Each speaker during the public forum section of
a meeting may speak for up to 5 minutes.
Standing Orders may be suspended on a vote
of three-quarters of those present to extend the period of public participation
or the period any speaker is allowed to speak.
With the permission of the Chairperson,
members may ask questions of speakers during the period reserved for public
forum. If permitted by the Chairperson, questions by members are to be
confined to obtaining information or clarification on matters raised by the
speaker.
4. Personal
Matters
5. Notification
of Items Not on the Agenda
Major items not on the agenda may be dealt
with at this meeting if so resolved by the Board and the chairperson explains
at the meeting at a time when it is open to the public the reason why the item
was not listed on the agenda and the reason why discussion of the item cannot
be delayed until a subsequent meeting.
Minor matters not on the agenda relating to
the general business of the Board may be discussed if the chairperson explains
at the beginning of the meeting, at a time when it is open to the public, that
the item will be discussed at that meeting, but no resolution, decision or
recommendation may be made in respect of that item except to refer it to a
subsequent meeting.
6. Confirmation
of Minutes 5
Recommendation
That the
minutes of the Dannevirke Community Board meeting held on 4
February 2019 (as circulated) be confirmed as a true and accurate record of the
meeting.
7. Matters
Arising from the Minutes
8. Tararua
District Council Report
Tabled
Recommendation
That the report
of the Tararua District Council meeting held on 27 February 2019 (as tabled) be
received.
9. Reports
from Board Representatives Appointed to Organisations and Assigned
Responsibilities
10. Correspondence 11
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Recommendation
That the correspondence as listed
be received:
(a) Alzheimers Society
Manawatu 24
January 2019
RE:
Thanks for supporting Dannevirke memory walk community event
(b) Dannevirke and District A
and P Association 28
January 2019
Re:
Thanks for supporting annual show
(c) Dannevirke and
District Returned and
Services
15 February 2019
Association
Re: Request
for financial assistance to support Hawaiian military band community concert
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11. Streetscape
of Dannevirke Urban Streets (Victoria Avenue, King, Edward and Cole Streets)
The Board at its
September meeting last year determined the proposed concept plan for replanting
trees in Victoria Avenue, King, Edward and Cole Streets affected through the
removal of London plane trees.
The Chairperson is to
follow up this matter with the Community Assets and Property Manager to provide
an update regarding that project.
12. Anzac
Day Community Concert
The Chairperson will
discuss the proposed arrangements for this year’s Anzac Day community
concert.
13. Chairperson’s
Remarks
14. Items
not on the Agenda
15. Closure
Dannevirke Community Board
Minutes of a
meeting of the Dannevirke Community Board held in the Council Chamber, 26
Gordon Street, Dannevirke on Monday 4 February 2019 commencing at 1.00pm.
1. Present
Board Members W R Macdonald
(Chairperson), P F Walshe (Deputy Chairperson),
T J Hynes, K P Spooner and Cr C J Isaacson (Council
appointed Community Board member).
In
Attendance
Mrs T Collis - Her
Worship the Mayor
Mr R Taylor - Governance
Manager
Mr C Chapman - Alliance
Network Manager
Mr R Harris speaking
in the public forum
2. Apologies
3.
Public Forum
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3.1
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Cole Street Traffic Speeds
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3.1.1
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Rob Harris expressed concern regarding
traffic speeds on Cole Street, and emphasised the need for more road safety
measures. Accidents are occurring with a speeding car taking out a
power pole, and there is a major primary school and church in that street.
The only thing that slows traffic in this
vicinity is the need to traverse the railway line, and an example of a
vehicle exceeding the speed limit happened when the Deputy Chairperson and
Alliance Network Manager visited Mr Harris to discuss his concern.
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3.1.2
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Rob Harris was shocked when moving to
Dannevirke from Carterton in June last year and his car insurance premium
increased by two dollars a month. This was as a result of the higher
number of claims received from Tararua district.
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3.1.3
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Rob Harris referred to speed data
statistics received from Council to support his concern, and urged that a
speed camera is placed in Cole Street and consideration given to installing
speed bumps.
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3.1.4
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The Alliance Network Manager clarified
the statistics cited by Mr Harris are from speed data taken from Umutaoroa
Road, and Cole Street has not been identified as a concern to police or a
high accident area.
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3.1.5
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An electronic variable speed board has
been effective on Umutaoroa Road to address speeding issues in that location
previously raised by residents and followed up through the Deputy
Chairperson, and that option is to be considered for installing in Cole
Street.
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3.1.6
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The Mayor indicated the subject of Cole
Street traffic speeds will be discussed at this month’s Tararua
District Road Safety Group meeting, and this includes community
representatives from all towns, police, New Zealand Transport Agency,
Automobile Association, Horizons Regional Council Road Safety Coordinator,
staff from Council and Tararua Alliance.
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3.1.7
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The Mayor also spoke to police Senior
Sergeant Jymahl Glassey regarding their systems and processes in place to
respond to such issues, and noted they had not previously received any
complaints about Cole Street.
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3.1.8
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The Mayor regularly liaises with Huia Range School, and the
Alliance Network Manager will also contact the principal to see if she has
any issues concerning this matter.
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4. Personal
Matters
5.
Notification of Items Not on the Agenda
6. Confirmation
of Minutes
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6.1
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That
the minutes of the Dannevirke Community Board meeting held on 3 December 2018
(as circulated) be confirmed as a true and accurate record of the meeting.
Hynes/Walshe Carried
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7. Matters
Arising from the Minutes
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7.1
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Dannevirke Skate Park Project (Item 7.1)
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7.1.1
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Information is being collated to progress
planning this project, and it is intended a meeting of the steering committee
will be held soon to further consider the approach to developing this
facility.
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7.2
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Electronic Promotional Sign (Item 7.3)
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7.2.1
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The Deputy Chairperson is continuing to
investigate the feasibility of installing an electronic promotional sign at
Dannevirke Town Hall to advertise forthcoming events.
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7.2.2
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It has been ascertained the cost of
possible options to provide an electronic promotional sign is up to $8,000
plus incidental expenses depending on size and design requirements and any
consents involved.
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7.2.3
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The Deputy Chairperson is invited to
prepare a detailed proposal to consider undertaking this project, including a
quote to purchase an appropriate sign and complete its installation with
approval from New Zealand Transport Agency and Council.
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7.2.4
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Consideration also needs to be given to
how this project could be funded as it is not in the Council’s Long
Term Plan, and whether the Board provide financial assistance to enable that
work to proceed as a local project.
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7.2.5
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The Deputy Chairperson is to discuss the
proposed project with the Community Assets and Property Manager as part of
his investigations to progress the approach to take regarding this matter.
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7.3
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Community Walkway (Item 7.2)
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7.3.1
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Quotes are being obtained by the
community group to proceed with their project to extend the community walkway
down Cole Street, and determine the amount of fundraising required to
undertake that work.
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7.4
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CCTV Security Cameras at Dannevirke
Sports Centre (Item 7.4)
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7.4.1
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A meeting is to be arranged of the CCTV security
cameras coordinating community group to discuss the possibility of installing
this equipment at Dannevirke Sports Centre.
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7.5
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Ruahine Street Footpath Request (Item 9.5)
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7.5.1
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The Deputy Chairperson met with the
Alliance Network Manager to discuss the request to consider providing a
footpath on the left-hand side of Ruahine Street.
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8.
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Tararua District Council Report
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8.1
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That the reports of the Tararua District Council meetings held on
12 December 2018 (as circulated) and 29 January 2019 (as tabled) be received.
Isaacson/Spooner Carried
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9. Reports
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9.1
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Dannevirke Community Board General Assistance Grants
Scheme
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9.1.1
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That
the report from the Governance Manager dated 28 January 2019 concerning
Dannevirke Community Board General Assistance Grants Scheme (as
circulated) be received, and
That
applications be invited for funding from Dannevirke Community Board’s
2018/2019 General Assistance Grants Scheme, and
That the closing date for
applications be Friday 8 March 2019 at 5.00pm.
Macdonald/Walshe Carried
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10. Reports
from Board Representatives Appointed to Organisations and Assigned
Responsibilities
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10.1
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Tararua Community Youth Services
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10.1.1
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Board Member Hynes reported Tararua
Community Youth Services was involved with arranging very successful and well
received holiday programmes.
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10.1.2
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Representatives of Tararua Community
Youth Services held a meeting with the Minister of Health to discuss the
pressing need for greater access to drug addiction and alcohol abuse
rehabilitation support services in the district.
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10.1.3
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Tararua Community Youth Services will be
vacating Carnegie Community Centre by 1 March 2019 and moving to the former
Scanpower and Turfrey premises.
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10.2
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Dannevirke Chamber of Commerce
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10.2.1
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Board Member Hynes reported the
forthcoming after five’s meeting arranged by Dannevirke Chamber of
Commerce is a visit to Norsewear New Zealand Natural Clothing in Norsewood
held on 28 February 2019.
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10.3
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Dannevirke and District A and P
Association
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10.3.1
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Board Member
Spooner reported Dannevirke and District A and P Association held its 109th
annual show from 1 to 3 February 2019, and this event was successful and well
supported.
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10.4
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Dannevirke Information Centre
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10.4.1
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The Chairperson reported the part-time
assistant employed to provide backup for the Dannevirke Information Centre
Manager has settled in well to undertaking this role.
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10.4.2
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Dannevirke
Information Centre activities and functions are operating satisfactorily, and
they are in a good financial position.
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11.
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Correspondence
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11.1
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That the correspondence as listed
be received.
(a) Donna and Murray
De’adman
Re:
Thanks for supporting Dannevirke community Christmas lunch
(b) Dannevirke Chamber of
Commerce 7
January 2019
Re: Thanks for supporting 2018 Mitre 10 Dannevirke
Christmas parade
(c) Rob Harris
21 January 2019
Re:
Cole Street traffic speeds
Spooner/Isaacson Carried
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12.
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Anzac Day
Community Concert
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12.1
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The Board agree to continue its support
for arranging an Anzac Day community concert held in the Dannevirke Town
Hall, and funding the associated costs involved.
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12.2
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The Chairperson will report at the next
meeting with details of the proposed programme and arrangements for this
event.
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13. Chairman’s
Remarks
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13.1
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Dannevirke
and Districts Expo
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13.1.1
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The Board will have a stand at the
Southern Hawke’s Bay Federation of Women’s Institute Dannevirke
and Districts Expo community event held in the Dannevirke Town Hall on 6
April 2019.
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14. Items
Not on the Agenda
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14.1
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Location of Dannevirke Camping Ground
Sign
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14.1.1
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The Deputy Chairperson will make a
service request seeking relocation of the Dannevirke Camping Ground sign to
assist in providing clearer directions to this facility.
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14.2
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Waitangi Day
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14.2.1
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The Board may next year consider if an
event is arranged in Dannevirke to celebrate the significance to New Zealand
of Waitangi Day.
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There being no further business the
Chairperson thanked those present for their attendance and contributions, and
declared the meeting closed at 1.51pm.
____________________________
Chairperson
