Eketahuna Community Board
Notice of Meeting
A meeting of the Eketahuna Community Board will be held in the Eketahuna War Memorial Hall, corner of Jones Street and State Highway 2, Eketahuna on Friday 5 October 2018 commencing at 10.00 am.
Blair King
Chief Executive
Agenda
2. Apologies
3. Personal Matters
4. Notification of Items Not on the Agenda
Major items not on the agenda may be dealt with at this meeting if so resolved by the Board and the chairperson explains at the meeting at a time when it is open to the public the reason why the item was not listed on the agenda and the reason why discussion of the item cannot be delayed until a subsequent meeting.
Minor matters not on the agenda relating to the general business of the Board may be discussed if the chairperson explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at that meeting, but no resolution, decision or recommendation may be made in respect of that item except to refer it to a subsequent meeting.
5. Confirmation of Minutes 4
Recommendation
That the minutes of the Eketahuna Community Board meeting held on 7 September 2018 (as circulated) be confirmed as a true and accurate record of the meeting.
6. Matters Arising from the Minutes
7. Tararua District Council Report To be circulated
Recommendation
That the report of the Tararua District Council meeting held on 26 September 2018 (as circulated) be received.
8. Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities
9. Correspondence 11
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Recommendation That the correspondence as listed be received. (a) Kerry and Loreen Cunningham Re: Eketahuna Camping Ground August report
(b) Eketahuna Our Town Incorporated Re: 13 September 2018 Committee meeting minutes
(c) Senior Constable Maxine Walshe Tararua School Community Officer 4 September 2018 Re: Request for funding to provide the annual school warden treat |
10. Armistice Day
The Chairperson will provide an update on arrangements for Eketahuna to commemorate the centennial anniversary of signing the armistice ending the First World War.
11. Eketahuna Skate Park Project
The Chairperson will report on progress with undertaking the Eketahuna Skate Park project.
12. Eketahuna Swimming Pool Upgrade Project
Update report on the Eketahuna Swimming Pool upgrade project.
13. Chorus Building Project
Update report on the Chorus building project.
14. Taking Pride in Eketahuna (11.00 am)
Jenni Spring will attend the meeting to speak on taking pride in Eketahuna.
15. Chairman’s Remarks
16. Items not on the Agenda
17. Closure
Eketahuna Community Board
Minutes of a meeting of the Eketahuna Community Board held in the Eketahuna War Memorial Hall, corner of Jones Street and State Highway 2, Eketahuna on Friday 7 September 2018 commencing at 10.00 am.
1. Present
Board Members C C Death (Chairperson), S E Shannon (Deputy Chairperson), D F Eagle, P Wilson and Cr P A Johns (Council appointed Community Board member).
In Attendance
Mr R Taylor - Governance Manager
2. Apologies
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2.1 |
Nil |
3. Personal Matters
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3.1 |
Nil |
4. Notification of Items Not on the Agenda
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4.1 |
Board Member Wilson will raise under reports from board representatives arranging a welcome to new residents afternoon tea. |
5. Confirmation of Minutes
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5.1 |
That the minutes of the Eketahuna Community Board meeting held on 3 August 2018 (as circulated) be confirmed as a true and accurate record of the meeting. Johns/Wilson Carried |
6. Matters Arising from the Minutes
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6.1 |
Options Replacing the Eketahuna Money Exchange (Item 6.4) |
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6.1.1 |
The Chairperson discussed with a representative of Eketahuna Op-Shop Committee their concerns regarding the loss of the Eketahuna money exchange, and endeavours seeking to provide a hole in the wall style ATM service in Eketahuna. |
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6.1.2 |
They support the efforts being made to achieve that objective, and at this time discussions are ongoing to consider potential options to make this facility available. |
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6.2 |
Nireaha Reserve Board (Item 8.2) |
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6.2.1 |
A new licence to occupy Nireaha Domain reserve land has been completed, and Nireaha Hall is being inspected to identify if there is any asbestos in the building. |
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6.3 |
State Highway 2 Eketahuna Town Centre Tarsealing (Item 13.3) |
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6.3.1 |
It is intended that work will be undertaken in the middle of October to rectify the unsatisfactory standard of tarsealing undertaken in Eketahuna town centre. |
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6.3.2 |
Board members note it is proposed to use bigger chip for this purpose, and hope the outcome will resolve the concerns regarding the substandard job previously done. |
7. Tararua District Council Report
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7.1 |
That the report of the Tararua District Council meeting held on 29 August 2018 (as circulated) be received. Wilson/Johns Carried |
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7.2 |
Civic Honour |
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7.2.1 |
The Chairperson is congratulated on being awarded a Tararua district civic honour to acknowledge his service to the community. |
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7.2.2 |
The presentation of this civic honour will be held on 17 November 2018 at 1.00 pm in the Eketahuna Community Centre. |
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7.3 |
Glass Recycling |
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7.3.1 |
The Plant and Property Group Contracts Supervisor is to be requested to lower the rail on the Eketahuna glass recycling bin as its height makes it difficult to deposit sorted bottles into the bin. |
8. Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities
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8.1 |
Tararua Health Hui |
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8.1.1 |
Board Member Eagle reported on Tararua Health Hui arranged by Rangitane o Tamaki nui-a-Rua held in Dannevirke on 3 August 2018, and this includes reference to the following matters: · There were good speakers and presentations on the district’s health issues and challenges. · MidCentral District Health Board presented their Tararua Health and Wellbeing Plan 2018/2023 setting out the intended actions to improve access to healthcare, mental health and addiction support services, provide better communication and connection, and promote healthy living. · This has the potential to facilitate the vision of enabling quality living, healthy lives and well communities through progressing the locality community planning by implementing the plan. · A health and wellbeing group is to be established for the district to work collectively together on a common agenda to tackle the bigger issues. |
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8.2 |
Tararua District Road Safety Group |
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8.2.1 |
Board Member Wilson reported on Tararua District Road Safety Group meeting held in Dannevirke on 7 August 2018, and this includes reference to the following matters:
· There were one hundred and nine reported vehicle accidents in the district for the period of 1 February to 26 July 2018. · One accident was fatal, and there were three hundred and thirty-four driver related complaints during this period. · The highest crash areas in the district are Saddle Road and Pahiatua Track as a result of them being alternative state highway routes due to closure of the Manawatu Gorge. · More crashes are occurring on Ballance Gorge Road as vehicle use of this route has increased because the Manawatu Gorge is closed. · The route of the Manawatu Gorge replacement project has been well received through the community visual presentations undertaken by New Zealand Transport Agency. · Road marking delineation has been installed on Saddle Road and Pahiatua Track to improve road safety driving conditions.
· Council has been undertaking minor safety improvements to local roads affected by increased traffic volumes attributable to Manawatu Gorge closing. · Tararua Alliance working in conjunction with Horizons Regional Council installed six road safety billboards around the district regarding vehicle speed and speed restriction enforcement. · The Regional Road Safety Coordinator is undertaking an initiative to promote installing seat belt restraint anchor bolts in community passenger transport vans. |
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8.3 |
Tararua Emergency Management Committee |
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8.3.1 |
The Chairperson reported on Tararua Emergency Management Committee meeting held in Dannevirke on 9 August 2018, and this includes reference to the following matters: · Twenty-six representatives attended the meeting. · Tararua Alliance is working on many flood damage sites around the district’s roads, and completing new road pavement construction at Route 52 washout site between Alfredton and Tiraumea. · Tararua Health Group recruited two new general practitioners to work and live in the district. · Thirty personnel from Royal New Zealand Air Force Base Ohakea are ready to provide help in the event of a Civil Defence emergency. |
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8.4 |
Eketahuna Skate Park Project |
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8.4.1 |
The Chairperson reported on progress with undertaking Eketahuna Skate Park project, and this includes reference to the following matters:
· Excavation work commenced on digging out the site and laying extra foundation base course metal. · Temporary construction site safety fencing is arranged for two weeks, but will be required longer due to delays as a result of wet weather. · This costs $400 a week, and any prolonged use is an additional expense outside of the project’s budget. · Discussions will occur with the Community Assets and Property Manager concerning possible options to offset any further expenditure likely to be incurred to retain safety fencing while it is needed. · The official opening is proposed to be held on 13 October 2018 at 12 noon with a barbecue lunch provided. |
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8.5 |
Welcome to New Residents Afternoon Tea |
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8.5.1 |
Board Member Wilson reported there are several new residents in Eketahuna, and suggested the Board consider arranging an afternoon tea to welcome them to the community. |
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8.5.2 |
It is agreed the Chairperson and Board Member Wilson will coordinate the arrangements for this event to be held early next year in February or March. |
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8.6 |
Armistice Day |
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8.6.1 |
This matter shall be included on the agenda of the Board’s next meeting, and the Chairperson will contact Eketahuna Returned Services Association representative Joe Sweeney to discuss arrangements for Eketahuna to commemorate the centennial anniversary of signing the armistice ending the First World War. |
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8.7 |
Emergency Management |
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8.7.1 |
The Chairperson reported a defibrillator is to be made available registered for public access in Tiraumea located at Robbie’s property. |
9. Correspondence
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9.1 |
That the correspondence as listed be received. (a) Kerry and Loreen Cunningham Eketahuna Camping Ground July report
(b) Eketahuna Our Town Incorporated Re: 9 August 2018 Committee meeting minutes
(c) Eketahuna Health Centre 23 July 2018 Re: Thanks for funding towards main entrance sign and wind flag project
(d) Tararua District Council 1 August 2018 Re: Response to submission on Draft Long Term Plan 2018/2028 Eagle/Death Carried
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9.2 |
Eketahuna Our Town Incorporated |
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9.2.1 |
Waireka Trust granted funding towards the cost of undertaking the lime walking track project, and application has been made to Fonterra Grass Roots Fund to also seek financial assistance for this purpose. |
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9.2.2 |
The little Kiwis for in and around Eketahuna gardens will arrive soon and be concreted in, and look really good to enhance the appearance of these areas. |
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9.2.3 |
At $40 each for the small ones they are attractive and reasonably priced, and could be sold at Eketahuna Information Centre as souvenirs to generate revenue. |
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9.2.4 |
It is noted that an Eketahuna Our Town Committee member is considering undertaking a traffic management plan course next year to give the community greater flexibility with arranging events involving the use of roads and their temporary closure. |
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10. |
Eketahuna Swimming Pool Upgrade Project |
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10.1 |
Board Member Wilson reported the manufacture of swimming pool panels is completed, and they are being installed and the pool floor shall be done. |
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10.2 |
While there were delays in undertaking this project it is back on track to finish the upgrade ready for this year’s swimming season opening. |
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11. |
Chorus Building Project |
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11.1 |
Congratulations are conveyed on the Chorus building project being a finalist in the Keep New Zealand Beautiful Awards Community Group Award category, and best wishes are extended for every success at this event held in Auckland on 26 October 2018. |
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12. |
Commencement Time of Next Month’s Board Meeting |
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12.1 |
The status quo of 10.00 am shall apply as the commencement time of next month’s board meeting. |
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13. |
Chairman's Remarks |
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13.1 |
Horizons Regional Council Update |
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13.1.1 |
The Board decided not to seek for its next meeting an Horizons Regional Council update report from Tararua representative regional councillor John Barrow, and may further consider this matter at an appropriate time in the future. |
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13.2 |
Eketahuna Mower Racing |
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13.2.1 |
The inaugural Eketahuna mower racing event was held on 1 September 2018, and Alan Gray is congratulated on arranging this initiative that fundraised $1,609 to support Arohanui Hospice. |
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13.3 |
Daffodil Day |
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13.3.1 |
The endeavours of local Daffodil Day volunteers are commended for raising about $1,500 in Eketahuna to support the Cancer Society. |
14. Items Not on the Agenda
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14.1 |
Refer to the item set out in section 8.5 of these minutes. |
There being no further business the Chairperson thanked those present for their attendance and contributions, and declared the meeting closed at 11.27 am.
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Chairperson
