Dannevirke
Community Board
Notice of Meeting
A meeting of the Dannevirke Community Board
will be held in the Council Chamber, 26 ouncil
Chamber, 26 Gordon Street, Dannevirke on Tuesday 6 June 2017 commencing at 1.00 pm.
Blair
King
Chief
Executive
Agenda
1. Present
2. Apologies
3. Public
Forum
A period of up to 30 minutes shall be set
aside for a public forum. Each speaker during the public forum section of
a meeting may speak for up to 5 minutes.
Standing Orders may be suspended on a vote
of three-quarters of those present to extend the period of public participation
or the period any speaker is allowed to speak.
With the permission of the Chairperson,
members may ask questions of speakers during the period reserved for public
forum. If permitted by the Chairperson, questions by members are to be
confined to obtaining information or clarification on matters raised by the
speaker.
4. Personal
Matters
5. Notification
of Items Not on the Agenda
Major items not on the agenda may be dealt
with at this meeting if so resolved by the Board and the chairperson explains
at the meeting at a time when it is open to the public the reason why the item
was not listed on the agenda and the reason why discussion of the item cannot
be delayed until a subsequent meeting.
Minor matters not on the agenda relating to
the general business of the Board may be discussed if the chairperson explains
at the beginning of the meeting, at a time when it is open to the public, that
the item will be discussed at that meeting, but no resolution, decision or
recommendation may be made in respect of that item except to refer it to a
subsequent meeting.
6. Confirmation
of Minutes 5
Recommendation
That the
minutes of the Dannevirke Community Board meeting held on 1 May 2017 (as
circulated) be confirmed as a true and accurate record of the meeting.
7. Matters
Arising from the Minutes
8. Tararua
District Council Report Tabled
Recommendation
That
the report of the Tararua District Council meeting held on 31 May 2017 (as tabled)
be received.
9. Reports
from Board Representatives Appointed to Organisations and Assigned
Responsibilities
9.1 New
Zealand Community Boards Conference
Board Member Hynes will report on the New
Zealand Community Boards Conference held in Methven from 11 to 13 May 2017.
9.2 Any
Other Reports
10. Correspondence
11
|
Recommendation
That the correspondence as listed
be received.
(a)
Dannevirke and District Returned
and
Services Association
1 May 2017
Re:
Thanks for donation of admission charges from Anzac Day community concert
(b) Tararua
District Council
4 May 2017
Re:
Acknowledgement of feedback to Draft Annual Plan 2017/18
(c) Dannevirke
CACTUS Programme
Re:
Thanks for providing financial assistance
(d) Dannevirke
SPCA 19
April 2017
Re:
Request for assistance with Op Shop transfer station charges to dispose of
waste items
(e) Sport
Manawatu Tararua Recreation Advisor
5 May 2017
Re:
Request for financial assistance to support 2017 Dannevirke basketball spring
league competition
(f) Dannevirke
Combined Indoor Bowling Clubs 20
May 2017
Re:
Request for financial assistance to support IDEA Services indoor bowling
tournament
|
11. Requests
for Financial Assistance from International Representatives 21
Applications have been received from Xzavia
Mason and Anne Cairns seeking financial assistance towards their costs to
represent New Zealand at international events.
Such funding is usually provided from the
Council’s International Representatives Scheme, but its budget for this
financial year has been fully allocated.
In these circumstances the option is
available to applicants to approach the Board with their request for
consideration from its available discretionary funds (remaining balance is
$5,300).
12. Chairperson’s
Remarks
13. Items
not on the Agenda
14. Closure
Dannevirke Community Board
Minutes of a
meeting of the Dannevirke Community Board held in the Council Chamber, 26
Gordon Street, Dannevirke on Monday 1 May 2017 commencing at 1.00 pm.
1. Present
Board Members W R Macdonald
(Chairperson), P F Walshe (Deputy Chairperson),
T J Hynes, K P Spooner and Cr C J Isaacson
(Council appointed Community Board member) (from item 3.1.9).
In
Attendance
Mrs T H Collis - Her
Worship the Mayor
Mr R Taylor - Governance
Manager
Mr A Frith - Dannevirke
High School Community Prefect
Representative from MidCentral
District Health Board for the public forum
2. Apologies
|
2.1
|
That an apology be
received from Cr C J Isaacson for lateness to the meeting.
Walshe/Hynes Carried
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3.
Public Forum
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3.1
|
MidCentral District Health Board
Locality Community Planning
|
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3.1.1
|
Angela Rainham (MidCentral District
Health Board) spoke on the locality planning being undertaken through working
closely with the district’s communities to better understand their
priority needs to enable quality living, healthy lives and wellness.
|
|
3.1.2
|
Locality planning is a population health
approach that puts people and families/whanau at the centre of planning
decisions and design to best meet the needs of their communities.
|
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3.1.3
|
It looks wider than health, and drives
better connections and integration of health and other services to ensure
people live well, stay well, and get the help they need when it is required
no matter who they are or where they live.
|
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3.1.4
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Initially it is intended that health and
wellbeing plans will be developed for Manawatu, Tararua, Horowhenua and
Otaki. Plans for Palmerston North will be developed in 2018.
|
|
3.1.5
|
Local planning groups have been
established within Tararua, Manawatu, Horowhenua and Otaki communities, and
they are about to start wider community engagement.
|
|
3.1.6
|
The engagement process will be held over
a number of months, and involve multiple opportunities for the community to
engage at each stage of the process.
|
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3.1.7
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Discussion will occur with groups
throughout the Board’s area, arranging community workshops and
meetings, and providing surveys to give the opportunity for individuals and
groups to share their views.
|
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3.1.8
|
The Board is being informed about this
matter as it is connected to the health and wellbeing of its community, and
to enable it to contribute to this process.
|
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3.1.9
|
Cr Isaacson entered the meeting at 1.05
pm during the discussion concerning this item of business.
|
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3.1.10
|
Key areas of concern for the
Board’s community area include a lack of drug and alcohol counselling
services and support to meet mental health needs.
|
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3.1.11
|
The work undertaken by Project Tararua
through its district community needs assessment identified areas of priority
requiring attention, and it will provide information to assist the District
Health Board’s locality planning process.
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4. Personal
Matters
5. Notification
of Items Not on the Agenda
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5.1
|
The following matter is notified as an
item of general business not on the agenda for discussion at today’s
meeting:
·
Project Tararua
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6. Confirmation
of Minutes
|
6.1
|
That the minutes
of the Dannevirke Community Board meeting held on 3 April 2017 (as
circulated) be confirmed as a true and accurate record of the meeting.
Hynes/Isaacson Carried
|
7. Matters
Arising from the Minutes
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7.1
|
Anzac Day
Community Concert (Item 11)
|
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7.1.1
|
The Anzac Day community concert was a
great success, with close to 500 people attending this event held at the
Dannevirke Town Hall.
|
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7.1.2
|
The proceeds received from gold coin
admission charges to the concert amounted to $682.40, and these were donated
to Dannevirke and District Returned and Services Association.
|
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7.1.3
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It is agreed that when the Board supports
such future events there be more communication with board members regarding
the planning and arrangements.
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//7.2
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General Assistance Grants Scheme (Item 12.3)
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7.2.1
|
That the application of the Raumati Hall Committee be uplifted
from the table for further discussion at this meeting, and
That following a meeting held with
board members to discuss their project the Board approve a grant of $2,000
from its General Assistance Grants Scheme towards the cost of reroofing the
Raumati community hall building.
Hynes/Walshe Carried
|
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7.3
|
Eastern
Institute of Technology Building and Carpentry Training Course (Item 9.1.4)
|
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7.3.1
|
It is noted that due to the weather the
Eastern Institute of Technology building and carpentry training course needs
to promptly complete the roofing of the cottage under construction through
Tumu Timbers.
|
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7.4
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Community
Boards Best Practice Awards (Item 14)
|
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7.4.1
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The entry of the Dannevirke Community
Vehicle Trust project to the Community Boards Best Practice Awards did not
proceed due to insufficient time to prepare a detailed presentation.
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7.4.2
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It is proposed that consideration be
given to entering this project for these awards at the next available
opportunity when they are held.
|
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8.
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Tararua
District Council Report
|
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8.1
|
That the report of the Tararua District Council meeting held on 26
April 2017 (as tabled) be received.
Spooner/Isaacson Carried
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9. Reports
from Board Representatives Appointed to Organisations and Assigned
Responsibilities
|
9.1
|
Dannevirke and Districts A and P Association
|
|
9.1.1
|
Board Member Spooner reported the A and P
Association and Dannevirke Host Lions Club held their small holders auction
at the showgrounds oval, and this event attracted strong interest.
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9.2
|
Dannevirke
Brass Band
|
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9.2.1
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Board Member Spooner reported the
Dannevirke Brass Band were very busy providing support at various Anzac
Day services held in the district.
|
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9.3
|
Dannevirke
Chamber of Commerce
|
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9.3.1
|
Board Member Hynes reported the Chamber
of Commerce next after fives meeting will be held at the Dannevirke Gallery
of History.
|
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9.3.2
|
The Chamber of Commerce is also arranging
a breakfast meeting on 14 June 2017, and Member of Parliament Ron Mark will
speak at this event.
|
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9.4
|
Tararua
Community Youth Services
|
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9.4.1
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Board Member Hynes reported the Eastern
Institute of Technology building and carpentry training course has restarted working
on their cottage construction project, with the roof being the next stage.
|
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9.4.2
|
It is pleasing to note the success and
achievements of the following support services and activities coordinated
through Tararua Community Youth Services:
·
Four youth passed their driver licence test
·
Girls camping programme
·
Netball programme
·
Involvement with Dannevirke CACTUS youth
programme
|
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9.5
|
Dannevirke Information Centre Management Committee
|
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9.5.1
|
That the
Board support the Dannevirke Information Centre submission made to the
Council’s Draft Annual Plan 2017/2018 requesting its agreement for the
delivery of services is renewed, and their annual funding grant be reviewed
through waiving the $6,000 rental charge for the space used by them at the
Dannevirke Town Hall.
Hynes/Walshe Carried
|
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9.5.2
|
Cr Isaacson
abstained from the discussion concerning this item of business and voting on
the motion regarding that matter.
|
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10.
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Correspondence
|
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10.1
|
That the
correspondence as listed be received.
(a) Horizons Regional
Council
Re:
Acknowledgement of submission to Draft Annual Plan 2017/2018
Hynes/Walshe Carried
|
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11.
|
London
Plane Trees Removed from Dannevirke Urban Streets
|
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11.1
|
That the Board
consider options for landscaping in Victoria Avenue through consultation with
the residents of this street.
Hynes/Macdonald Carried
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11.2
|
A letter will be sent to Debbie Webster (who raised this matter in
the public forum of the Board’s previous meeting) to advise her of the
Board’s decision, and inviting her to submit suggestions from the
residents she canvassed on this subject.
|
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11.3
|
This will enable the Board to progress discussion and determine
the approach to take in identifying any preferred options to develop a
possible plan for community consultation.
|
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11.4
|
The Board signals to the Council through the Draft Annual Plan
2017/2018 it is considering the landscaping of Victoria Avenue following the
removal of London Plane trees in June 2013, and it requests a budget for
streetscaping is proposed in the 2018/2028 Draft Long Term Plan to undertake
such work.
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12.
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General
Assistance Grants Scheme
|
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12.1
|
Refer
to the item set out in section 7.2 of these minutes.
|
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13.
|
Draft
Annual Plan 2017/2018
|
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13.1
|
Refer
to the items set out in sections 9.5.1 and 11.4 of these minutes.
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14. Chairman’s
Remarks
15. Items
not on the Agenda
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15.1
|
Project
Tararua
|
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15.1.1
|
Robin Winter (Project Tararua Manager) is
arranging a public meeting to update the community about Project Tararua, and
this will be held in the Fountain Theatre on 25 May 2017 commencing at 7.00
pm.
|
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16.
|
First World
War Commemorations Committee
|
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16.1
|
The Chairperson is to arrange a meeting
with the First World War Commemorations Committee to discuss their intentions
for events to be held this year.
|
There being no further business the
Chairperson thanked those present for their attendance and contributions, and
declared the meeting closed at 2.06 pm.
____________________________
Chairperson
