Dannevirke Community Board

Minutes of a meeting of the Dannevirke Community Board held in the Council Chamber, 26 Gordon Street, Dannevirke on Monday 5 September 2016 commencing at 3.00 pm.

1. Present

Board Members R A Dresser (Chairperson), W R Macdonald (Deputy Chairperson), E J Christison, T J Delaney and Cr C J Isaacson (Council appointed Community Board member).

In Attendance

Mr R Taylor         -        Governance Manager

2.               Apologies

2.1

Nil

3.               Public Forum

3.1

Nil

4.	Adopt A Highway Project
4.1	The Chairperson welcomed David Mulinder, Dave Pawson and Jake Todd to the meeting, and invited them to speak on their involvement with the Adopt A Highway project at Mangatera, Dannevirke.
4.2	Dave Pawson spoke on the background to the project instigated by former Dannevirke Community Board Chairperson Colin Thew to tidy up the appearance of the Mangatera entrance to town on State Highway 2.
4.3	Dave Pawson was one of the original volunteers associated with this project, and David Mulinder and Jake Todd have for many years also given their time to undertake work to enhance that area.
4.4	This task has been helped through the following providing their support and assistance, and the Board convey its thanks to them: · Liz Gunson for supplying mulch · Kildrummie Nursery (Bernard Erskine) for supplying plants · Totara College of Accelerated Learning (Cath Cameron) for supplying shrubs
4.5	Jake Todd spoke on the walking tracks established in the vicinity of the mountain bike track area, and their attractive scenery that features big Redwoods, trees and a river setting.
4.6	Plans for the future include installing three seats and erecting location direction signs.
4.7	The Chairperson commended the volunteers on their work, and he referred to the attractive environment they have created for people to walk and enjoy this area.
4.8	A certificate of appreciation from the Board is presented to each volunteer to acknowledge and thank them for their service and commitment to developing and maintaining this project.
4.9	The Chairperson extended an invitation to the volunteers and their partners to join with board members for afternoon tea at the end of the meeting.
4.10	Dave Pawson thanked the Board for its ongoing support, and invited board members to a future on-site inspection of the project and indicated their assistance is always welcome.

5.               Personal Matters

5.1

Nil

6.               Notification of Items Not on the Agenda

6.1

Nil

7.               Confirmation of Minutes

7.1	That the minutes of the Dannevirke Community Board meeting held on 1 August 2016 (as circulated) be confirmed as a true and accurate record of the meeting. Isaacson/Delaney                                                                                            Carried

8.               Matters Arising from the Minutes

8.1

Nil

9.	Tararua District Council Report
9.1	That the reports of the Tararua District Council meetings held on 3 August 2016 and 31 August 2016 (as circulated) be received. Macdonald/Christison                                                                                     Carried
9.2	Report on the Administration of Dog Control Policies and Practices for the Year Ended 30 June 2016
9.2.1	It is noted that the application form for seeking preferred dog status is complex and lengthy, and a review of the process involved is required.

10.             Reports from Board Representatives Appointed to Organisations and Assigned Responsibilities

10.1	Dannevirke Community Vehicle Trust
10.1.1	The Chairperson reported that the Annual General Meeting of the Dannevirke Community Vehicle Trust has been held.
10.1.2	The Trust has twenty-one volunteer drivers, and this year the service regularly reached the twenties in trips for the three days it operates (Tuesday, Thursday and Friday between the hours of 9.30 am and 4.30 pm).
10.1.3	Over the year the Trust car has travelled nearly five thousand kilometres and transported approximately six hundred and fifty clients, the majority being retired.
10.1.4	Many of them are frequent users of this transport, and they tell their friends who then use it, and consequently usage by the community is increasing through advertising and word of mouth.
10.2	Tararua District Road Safety Group
10.2.1	The Chairperson reported on the Tararua District Road Safety Group meeting held on 30 August 2016, and this includes reference to the following matters: · The Regional Road Safety Coordinator continues to provide and implement a programme of community road safety education initiatives and projects. · More strengthening work is being undertaken under the road of the Manawatu Gorge. · The condition of the Saddle Road has greatly improved as a result of the upgrade work done.
10.3	First World War Commemorations Committee
10.3.1	Board Member Delaney reported on the following matters relating to the First World War Commemorations Committee: · A brief ceremony was held to mark placing poppies on three “Places of Remembrance” in the North Tararua Ward, being Soldiers Road (Weber), Peace Hall (Ormondville) and Anzac Park (Norsewood). · The annual animal blessing is to be held at St John’s Anglican Church to commemorate the animals (horses, dogs and birds) involved in conflict during the First World War.
10.4	Covered Bus Stop Shelters
10.4.1	Board Member Delaney reported on the following matters regarding the covered bus stop shelters project: · An on-site meeting was held with Grant Stevenson (Tararua Alliance) and Chris Abraham (New Zealand Shelters) and Board Member Delaney. · Three proposals were presented by New Zealand Shelters, the prices being $5,850, $5,300 and $5,900 GST exclusive.  Proposals one and three are under consideration. · Tararua Alliance has agreed to cover the cost of traffic management and the concrete pavement required for installing the shelters. · Consequently there is now an opportunity to acquire two shelters, one for the northbound stop and another for the southbound stop. · Dannevirke Rotary Club has agreed to fund the cost of one of the shelters. · Monty Fairbrother Charitable Trust has already committed to providing a grant of $3,000 towards the shelters, and they have been approached for a further grant of $3,000. · The Board is requested to consider making up to $3,000 available towards the cost of the second shelter, noting that the expenditure previously agreed to for installation is no longer required.
10.4.2	That the Board contribute up to $3,000 from its discretionary funds towards the cost of a bus shelter to be installed at one of the bus stops in High Street. Delaney/Christison                                                                                          Carried
10.5	Bee Friendly Wild Flower Seeds Planting
10.5.1	Board Member Delaney reported on the following matters regarding continuing the bee friendly wild flower seeds planting in Dannevirke: · Seeds have been received from the Beekeepers Association. · Currently there are power poles yet to be erected by Scanpower lying on the site proposed for planting. · When the power poles are removed and erected Board Members Christison and Delaney will prepare the plot and invite the Cub Scouts to plant the seeds (as they did last year).
10.6	Dannevirke Brass Band
10.6.1	Board Member Delaney attended the Annual General Meeting of the Dannevirke Brass Band, and he noted they are well setup for their forthcoming performances and community events.
10.7	Dannevirke Information Centre
10.7.1	Cr Isaacson will represent the Board at the Annual General Meeting of the Dannevirke Information Centre in the absence of the Deputy Chairperson.
10.8	Dannevirke Chamber of Commerce
10.8.1	Board Member Christison reported that planning of this year’s Dannevirke Christmas Parade is being progressed by a committee of the Dannevirke Chamber of Commerce.
10.8.2	The road closures application has been forwarded to the Council for this event to be held on 3 December 2016.
10.9	Cycle/Walkway
10.9.1	Board Member Christison reported that Cadman Road is the next section of the cycle/walkway to be undertaken as funding is available to complete this work.
10.10	Economic Development/Marketing
10.10.1	Board Member Christison commended the Tararua Business Network on their stand at Mystery Creek Fieldays, and its initiatives and work to promote the district.

11.	Correspondence
11.1	That the correspondence as listed be received. Dannevirke Combined Indoor Bowling Clubs                                     23 August 2016 Re:  Thanks for funding to support the IDEA Services indoor bowls tournament Macdonald/Isaacson                                                                                       Carried

12.	Wackrow Memorial Youth Award
12.1	Eight high calibre nominations were received for this year’s Wackrow Memorial Youth Award, and the presentation function was an enjoyable and successful event.
12.2	The Board thank Lee Bettles, Chief Executive of Scanpower for his inspirational words of encouragement to the nominees as guest speaker.
12.3	That for this year’s Wackrow Memorial Youth Award the Board confirm the payment of $50.00 to each nominee outside of the first three places to acknowledge their participation in this event. Christison/Macdonald                                                                                     Carried

13.	Riverdale Road Walkway Proposed Project
13.1	As requested by the Board at its previous meeting existing traffic counter information for Riverdale Road is provided for reference from Tararua Alliance.
13.2	The traffic counter is currently placed on this road, and that updated data will be available when completed.

14.	Meet the Candidates Public Forum
14.1	A meet the candidates public forum arranged by St John’s Anglican Church in association with the Board will be held in the St John’s Anglican Church on 15 September 2016 commencing at 7.00 pm.
14.2	This forum provides the opportunity for members of the public to hear from candidates nominated for the following: · Mayor of the Tararua District Council · District Councillors for the North Tararua Ward of the Tararua District Council · Members of the Dannevirke Community Board · Tararua Constituency Regional Councillor for the Horizons Regional Council · Members of the MidCentral District Health Board
14.3	The Deputy Chairperson conveyed his apology for the meet the candidates public forum as he will be absent when this event is held.

15.             Chairman’s Remarks

15.1	Report on the Board’s Term of Office
15.1.1	The Chairperson tabled a report on the Board’s term of office for the three years from October 2013 to October 2016.
15.1.2	In presenting this report to the meeting the Chairperson referred to some of many community issues, events and projects the Board has supported, funded or been involved.
15.1.3	As an advocate for the community the Board promotes other community organisations input to getting problems solved and/or projects up and running and completed.
15.1.4	It has been a busy term, and the Board through its team effort is able to make a difference to its community.
15.1.5	This is both satisfying and rewarding through being involved, and board members are thanked for their commitment and support to making these achievements happen.
15.1.6	The Chairperson thanked the Governance Manager for the work he does to assist and support the Board.
15.1.7	In concluding his remarks the Chairperson conveyed his best wishes for the future, and to those members standing as candidates at the election.
15.1.8	Board members acknowledged the Chairperson’s work and service to the Board and the community, and conveyed their thanks and best wishes to him as he retires from office at the end of this term.

16.             Items not on the Agenda

16.1

Nil

There being no further business the Chairperson thanked those present for their attendance and contributions, and declared the meeting closed at 3.58 pm.

____________________________

                   Chairperson