Eketahuna
Community Board
Notice of Meeting
A meeting of the Eketahuna Community Board
will be held in the Eketahuna War Memorial Hall, corner of Jones Street and
State Highway 2, Eketahuna on Monday 10 February
2020 commencing at 10.00am.
Blair
King
Chief
Executive
Agenda
1. Present
2. Apologies
3. Personal
Matters
4. Notification
of Items Not on the Agenda
Major items not
on the agenda may be dealt with at this meeting if so resolved by the Board and
the chairperson explains at the meeting at a time when it is open to the public
the reason why the item was not listed on the agenda and the reason why
discussion of the item cannot be delayed until a subsequent meeting.
Minor
matters not on the agenda relating to the general business of the Board may be
discussed if the chairperson explains at the beginning of the meeting, at a
time when it is open to the public, that the item will be discussed at that
meeting, but no resolution, decision or recommendation may be made in respect
of that item except to refer it to a subsequent meeting.
5. Confirmation
of Minutes 5
Recommendation
That the
minutes of the Eketahuna Community Board meeting held on 9
December 2019 (as circulated) be confirmed as a true and accurate record of the
meeting.
6. Matters
Arising from the Minutes
6.1 Local
Community Groups Liaison Representatives (Item 7.2)
Board members will visit Alfredton School
on Monday 30 March 2020 at 3.30pm to liaise with residents from that community.
Arrangements are still to be determined for
board members to visit Tiraumea to liaise with residents from that area.
6.2 Connecting
with the Community (Item 10)
The proposed
arrangements where residents can talk to board members on issues and matters of
concern are as follows:
· Lazy Graze Café - 1 March 2020 from 12noon to 1.00pm
· Addiction Café - 12 March 2020 from 5.30 to 6.30pm
7. Tararua
District Council Report 9
|
Recommendation
That the reports of the Tararua District Council meetings held on 11
December 2019 and 29 January 2020 (as circulated) be received.
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8. Reports
8.1 Eketahuna
Community Board General Assistance Grants Scheme 17
9. Reports
from Board Representatives Appointed to Organisations and Assigned
Responsibilities
9.1 Tararua
District Road Safety Group
The Deputy
Chairperson will report on the Tararua District Road Safety Group meeting held
in Dannevirke on 5 February 2020.
9.2
Any Other Reports
10. Correspondence 21
|
Recommendation
That the correspondence as listed
be received.
a) Loreen and Kerry Cunningham
Re:
Eketahuna Camping Ground November and December reports
b) Eketahuna Our Town Incorporated
Re:
11 December 2019 Committee meeting minutes and reports
|
11. Electric
Vehicle Charging Station in Eketahuna
The Manager Strategy and District
Development Peter Wimsett will attend the meeting at 10.30am to provide an
update on progressing installing an electric vehicle charging station in
Eketahuna.
12. Alf
Rowden Humanitarian Award
Discuss the arrangements for the Alf Rowden
Humanitarian Award.
13. Anzac
Day
Discuss the arrangements for the Anzac Day
civic ceremony held in Eketahuna.
14. Chairperson’s
Remarks
15. Items
Not on the Agenda
16. Closure
Eketahuna Community Board
Minutes of a
meeting of the Eketahuna Community Board held in the Eketahuna War Memorial
Hall, corner of Jones Street and State Highway 2, Eketahuna on Monday
9 December 2019 commencing at
10.00am.
1. Present
Board Members C C Death
(Chairperson), S C McGhie (Deputy Chairperson), T M Carew, D
F Clifton and Cr R A Treder (Council appointed Community
Board member).
In
Attendance
Mr R Taylor - Governance
Manager
2.
Apologies
3. Personal
Matters
|
3.1
|
The passing of Fiona Elton is noted (a
resident who helped establish Eketahuna youth group and community garden).
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4.
Notification of Items Not on the Agenda
5. Confirmation
of Minutes
|
5.1
|
That the minutes of the Eketahuna Community Board meeting held on 15 November 2019 (as circulated) be confirmed as a true and
accurate record of the meeting.
Treder/McGhie Carried
|
6. Matters
Arising from the Minutes
7. Tararua District Council Report
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7.1
|
That the report of the Tararua District Council meeting held on 27
November 2019 (as circulated) be received.
Clifton/Treder Carried
|
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7.2
|
Local
Community Groups Liaison Representatives
|
|
7.2.1
|
The Board
will consider dates early next year to visit Alfredton and Tiraumea rural communities
to liaise with residents in these areas.
|
|
7.2.2
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The
Chairperson will follow up this matter for discussion at the Board’s
next meeting, and the Eketahuna School principal is to be contacted.
|
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7.3
|
Eketahuna
Multisport Turf Upgrade
|
|
7.3.1
|
A good day
was held at the courts on Alfredton Road to celebrate the upgrade of
Eketahuna multisport turf.
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8.
Reports from Board
Representatives Appointed to Organisations and
Assigned Responsibilities
|
8.1
|
Tararua
Emergency Management Committee
|
|
8.1.1
|
The Chairperson reported on the Tararua Emergency Management
Committee meeting held on 14 November 2019, including reference to the
following matters:
·
Nigel Hall from Fire and Emergency New Zealand
spoke about setting up local advisory committees.
·
Victim Support need more people volunteering
from the community to assist them with undertaking their role.
·
October weather events were discussed.
·
Eketahuna Civil Defence Response Group Welfare
Plan is to be updated.
·
The District Resilience Manager, Chairperson
and Board Member Clifton will be meeting the Eketahuna School principal to
discuss their Emergency Management Plan, with a drill proposed to be arranged
in term two next year.
|
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8.2
|
Newman Reserve Board
|
|
8.2.1
|
Board Member Carew reported on the Newman Reserve Board Annual
General Meeting held on 3 December 2019, including reference to the following
matters:
·
Eight people attended the meeting.
·
Support was made available to various
community organisations.
·
Arrangements for maintaining the closed
cemetery are being clarified.
·
Boundaries for the areas leased and planted in
pine trees are being confirmed.
|
|
8.3
|
Eketahuna
Our Town Committee
|
|
8.3.1
|
Board Member
Carew reported on the Eketahuna Our Town Committee meeting held on 14 November
2019, including reference to the following matters:
·
The lime track project is progressing, and the
Lottery Grants Board has been contacted regarding applying to them for
funding towards the costs involved.
·
The Santa Cruise Christmas parade was very
successful and well attended.
·
The new flag trax system has been installed,
with Christmas flags purchased to decorate the town centre.
|
|
8.3.2
|
The CCTV
security cameras monitoring system funded by Eketahuna Our Town Committee
could be enhanced through upgrading the equipment, and Board Member Carew is
requested to follow up this matter for their consideration at a future
meeting.
|
|
8.4
|
Tararua
Alliance Expo
|
|
8.4.1
|
The Chairperson, Deputy Chairperson and Cr Treder attended the
Tararua Alliance expo held at Oringi Business Park, and appreciated the
opportunity to be informed about the district’s roading, three waters
community infrastructure, Pahiatua town centre upgrade, survey design and
bridging, and managing the performance of these services they maintain and
develop.
|
9. Correspondence
|
9.1
|
That
the correspondence as listed be received.
(a) Loreen and Kerry Cunningham
Re: Eketahuna Camping Ground October report
Carew/McGhie Carried
|
|
9.2
|
Eketahuna
Camping Ground
|
|
9.2.1
|
The Chairperson is considering arranging New Zealand Army Tenth
Transport Company to undertake a future project at the Eketahuna Camping
Ground, with options for that work to be determined.
|
|
10.
|
Connecting With the Community
|
|
10.1
|
The Board
agree it will arrange a forum where residents can talk to board members on
issues and matters of concern.
|
|
10.2
|
It is proposed this forum be held as follows:
·
Lazy Graze Café - 1 March 2020 from
12noon to 1.00pm
·
Addiction Café - 12 March 2020
from 5.30 to 6.30pm
|
|
10.3
|
Details of
the forum arrangements will be included in the February community newsletter.
|
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11.
|
Abandoned/Derelict
Vehicles
|
|
11.1
|
An item will
be included in the community newsletter encouraging residents to take pride
in the appearance of their community.
|
|
11.2
|
Abandoned/derelict vehicles detract from
the image of the community, and property owners with such environmental
eyesores are urged to rectify the situation through arranging for them to be
crushed and removed.
|
|
11.3
|
Residents are able to report concerns regarding
abandoned/derelict vehicles through making a service request, and this will
be followed up by staff through the powers available to Council to deal with
that issue.
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12.
Chairperson’s Remarks
|
12.1
|
Events
|
|
12.1.1
|
The Chairperson spoke on the following events he had attended or
are forthcoming:
·
Santa Cruise Christmas parade
·
Carols by candlelight
·
Christmas tree in Main Street by the Kiwi
·
Pukaha Mount Bruce National Wildlife Centre
function to thank its supporters
|
|
12.2
|
Invitations to Speak at Future Board
Meetings
|
|
12.2.1
|
The following invitations are to be conveyed to speak at future
Board meetings:
- Manager Strategy and District Development Peter Wimsett to
provide an update on progressing installing an electric vehicle charging
station in Eketahuna - 10 February 2020 meeting
- Alliance Maintenance Supervisor Geoff
Stantiall to speak on the roading programme for Eketahuna - 9 March 2020
meeting
|
|
12.3
|
Season’s
Greetings
|
|
12.3.1
|
The
Chairperson extended his best wishes for a merry Christmas and enjoyable time
with family over the festive season, and a happy and safe New Year.
|
13. Items
Not on the Agenda
There being no further business the
Chairperson thanked those present for their attendance and contributions, and
declared the meeting closed at 11.35am.
____________________________
Chairperson
7.1 Tararua
District Council Reports
Attachment 1 Tararua
District Council Minutes 11 December 2019
Tararua District Council
Minutes of a
meeting of the Tararua District Council held in the Council Chamber, 26 Gordon
Street, Dannevirke on Wednesday 11 December 2019 commencing at 1.00pm.
1. Present
Her Worship the
Mayor - Mrs T H Collis, Crs E L Peeti-Webber (Deputy Mayor),
A K Franklin, S A Hull, C J Isaacson,
P A Johns, K A Sutherland, R A Treder
and S M Wards.
In
Attendance
Mr B King - Chief
Executive
Mr R Taylor - Governance
Manager
Mr M Maxwell - Economic
Development and Communications Manager
Ms A Yonge - Programme
and Projects Manager
Mr C Lunn - Manager
Regulatory Services
Mr D Watson - Group
Manager Plant and Property
Mr D LeMar - Financial
Accountant
Mr P Wimsett - Manager
Strategy and District Development
Mr M Thomas - Strategy
and Policy Adviser
Mr R Suppiah - Chief
Financial Officer
Mr C McKay - Finance
Manager
Mr M Alben - Projects
Manager
Mr H Featonby - Alliance
Asset Manager
Mr S Lee - Filtar
Alliance Manager (for item 15.2)
2. Council
Prayer
|
2.1
|
The Mayor
opened the meeting with the Council Prayer.
|
|
2.2
|
Following
the Council Prayer a moment of silence was observed for the people that
tragically died when Whakaari/White Island volcano erupted.
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3. Apologies
4. Public
Forum
|
4.1
|
Season’s Greetings
|
|
4.1.1
|
Santa
Claus entered the meeting to wish Council a Merry Christmas, and convey
thanks and appreciation for its commitment and work in the best interests of
the district.
|
5. Notification
of Items Not on the Agenda
6. Declarations
of Conflicts of Interest in Relation to this Meeting’s Items of Business
7. Personal
Matters
|
7.1
|
Council note and acknowledge the following:
· Rebecca Mahoney on
being nominated for New Zealand Rugby Referee of the Year Award
· Clayton Locke
(Deputy Rural Fire Chief for Wairarapa and Tararua) on being part of the New
Zealand contingent deployed to Australia to fight bushfires
· Moira Paewai on being appointed to Pukaha Mount Bruce Board
|
8.
Confirmation of Minutes
|
8.1
|
That the minutes of the Council
meeting held on 27 November 2019 (as circulated) be confirmed as a true and
accurate record of the meeting.
Crs Franklin/Hull Carried
|
9. Any Matters Arising from the Minutes not
otherwise dealt with in the Agenda
|
9.1
|
Delegations of Functions to Community
Boards (Item 10.1.21)
|
|
9.1.1
|
Clarification
is provided regarding the way Council specifies the functions delegated to
Community Boards and the roles and responsibilities of Community Committees.
|
|
9.1.2
|
Both Dannevirke and Eketahuna Community
Boards are subject to the provisions of the Local Government Act and Council
specifies the functions delegated to them.
|
|
9.1.3
|
Woodville Districts’ Vision and
Pahiatua On Track Community Committees are incorporated societies that operate
under an agreement with Council specifying their roles and responsibilities
for the provision and delivery of services in those areas.
|
10.
Reports
|
10.1
|
Councillors Remuneration Following the 2019 Election
|
|
10.1.1
|
That the report from the Governance Manager dated 4 December 2019
concerning Councillors remuneration following the 2019 election (as
circulated) be received, and
That
Council propose for the Remuneration Authority’s approval the below
recommendations for the remuneration of Councillors following the 2019
election, thereby acknowledging the new structure adopted for committees
involves all Councillors as members, their associated roles and appointments
held in representing the district on various external committees, Community
Boards and Community Committees and liaising with rural communities:
· Deputy
Mayor
$49,094 per annum
· Councillor
$37,750 per annum
And that a further report be
presented to consider amending Council’s allowances and expenses policy
to include the option of paying a childcare allowance as a contribution
towards an elected members expenses incurred for childcare while the member
is engaged on local authority business.
Crs
Johns/Isaacson Carried
|
|
10.2
|
Staff Report
|
|
10.2.1
|
Woodville
Water Treatment Plant
|
|
10.2.1.1
|
The leak detection firm engaged to review
Woodville’s urban reticulation network has at this time identified two
significant leaks on McLean Street and Woodlands Road.
|
|
10.2.1.2
|
Thanks are conveyed to the team of staff
who worked around the clock to ensure Woodville residents had drinking water
during the recent critical water shortage.
|
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10.2.1.3
|
Thanks are also conveyed to Norsewood,
Dannevirke and Otane Fire Brigades for use of their water tankers and
Fonterra for a truck and trailer to supply sufficient treated water from
Dannevirke supply to enable Woodville water treatment plant backwash to be
completed.
|
|
10.2.1.4
|
The need for all residents to conserve
water is emphasised to ensure supplies remain resilient over the forecast hot
summer ahead.
|
|
10.2.1.5
|
Council expects to implement alternate
day hosing restrictions district-wide in the near future.
|
|
10.2.1.6
|
The need to complete the further review
of the Water Supply Bylaw in 2020 is emphasised, particularly regarding
options to deal with extraordinary connections and moving to restricted flows
through capping the supply of water available for their use.
|
|
10.2.2
|
Residential
Growth Study Initial Results
|
|
10.2.2.1
|
Work has been done to determine where
infill residential development can occur within the district, and capacity of
wastewater infrastructure and the potable water supply network to cater for
future growth requirements.
|
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10.2.2.2
|
Rezoning of areas for residential
development requires a District Plan change process to occur, including the
completion of providing justification and analysis information to support
such changes proposed for consideration.
|
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10.2.3
|
Liquefaction-prone
Ground
|
|
10.2.3.1
|
Council is required to assess building
consent plans and specifications to ensure the proposed work will comply with
the building code regarding structural performance.
|
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10.2.3.2
|
Ministry of Business, Innovation and
Employment has extended nationally the standard to define good ground and how
buildings should be stable, not degrade and withstand physical conditions to
protect lives and other property.
|
|
10.2.3.3
|
As a result of that change Council will
need to map liquefaction-prone areas of the district by 28 November 2021.
|
|
10.2.4
|
Proposed National Policy Statement for
Indigenous Biodiversity
|
|
10.2.4.1
|
Ministry for the Environment has started
consultation on the proposed National Policy Statement for Indigenous
Biodiversity, and this matter will be mentioned to the district’s iwi
at the Mayor and Chief Executive’s regular meeting with their
representatives.
|
|
10.2.5
|
District-wide RSA Cemetery Inspections
|
|
10.2.5.1
|
A
representative from Veterans Affairs visited the district’s service
cemeteries, and was very impressed with their standard ranking them within
the top 10% in the country.
|
|
10.2.5.2
|
This acknowledgement is a tribute to the
Community Assets and Property Manager Colin Veale who retires today from that
position after giving twenty-four years of service to Council, and as
recognition of his work and commitment to the district a tree was planted at
Dannevirke Domain.
|
|
10.2.6
|
Toilets
|
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10.2.6.1
|
It is noted that recent upgrades have
been undertaken to Norsewood RSA Memorial Hall and Pahiatua Bush Multisport
complex toilets.
|
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10.2.6.2
|
In undertaking such projects the design
of these public facilities is a consideration to ensure they are easily
accessible and user friendly.
|
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10.2.7
|
Old Man’s Beard Research
|
|
10.2.7.1
|
A PHD student from Massey University who
is studying the biology and control of old man’s beard is going to
conduct a research trial at the Hopelands Reserve in Kumeroa.
|
|
10.2.8
|
Welcome Packs
|
|
10.2.8.1
|
The welcome packs sent out by Tararua
i-SITE Visitor Information Centre to new residents are appreciated, and will
be reviewed next year to make them more relevant to each community.
|
|
10.2.9
|
Regional Sport Facilities Plan
|
|
10.2.9.1
|
Council is still to consider committing
to the Regional Sport Facilities Plan and contributing funding towards its
implementation.
|
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10.2.10
|
That
the report from the Chief Executive dated 4 December 2019 concerning an
update on key projects and items of interest to the Council (as circulated)
be received.
Crs
Sutherland/Franklin Carried
|
|
11.
|
2020/2021 Draft Annual Plan
|
|
11.1
|
That
Council confirm the following dates for workshop briefing sessions to be held
to discuss the 2020/2021 Draft Annual Plan:
29 January 2020 at 9.00am
(half day)
25 February 2020 at 9.00am (full
day)
26 February 2020 at 9.00am (half
day)
17 March 2020 prior
to Audit and Risk Committee meeting at 1.00pm
25 March 2020 at
9.00am (half
day if required)
27 May 2020 at 9.00am (half
day if required)
24 June 2020 at
9.00am (half
day)
Mayor
Collis/Cr Johns Carried
|
12. Portfolio
Reports
|
12.1
|
Events and Meetings
|
|
12.1.1
|
The Mayor and Councillors reported on the
following official events and meetings they had attended:
|
Cr
Peeti-Webber
(Deputy Mayor)
|
· Regional Transport Committee and Regional Emergency Management
Committee meetings (also attended by the Mayor)
· Dannevirke High School prize-giving (also attended by the Mayor)
|
|
Cr Sutherland
|
· Forestry portfolio meeting (also attended by the Mayor and Cr
Johns)
|
|
Cr Isaacson
|
· Pukaha Mount Bruce National Wildlife Centre function to thank
its supporters
|
|
Cr Hull
|
· Pahiatua Main Street upgrade meeting
· Bush Multisport Trust function
|
|
Mayor and Councillors
|
· Local Government New Zealand Zone 3 meeting in Palmerston North
· Three waters reforms presentation in Fielding
|
|
|
12.2
|
Akitio/Pongaroa
|
|
12.2.1
|
Cr Wards is initiating contacts in Akitio/Pongaroa as
Council’s appointed liaison representative with those rural
communities.
|
13. Mayoral Matters
|
13.1
|
Te Apiti-Manawatu Gorge Book Launch
|
|
13.1.1
|
Te Apiti-Manawatu Gorge book launch will
be held on 13 December 2019 at the Central Library in Palmerston North and
the next day in Woodville’s Fountaine Square to coincide with the
town’s Christmas parade and market.
|
14.
Items Not on the Agenda
|
14.1
|
Nil
|
|
14.2
|
The
meeting adjourned at 2.30pm, and resumed at 2.35pm.
|
|
15.
|
Public Excluded
Items of Business
|
|
15.1
|
That the public be excluded
from the following parts of the proceedings of this meeting, namely:
· Residential land options and the Council's role for a
comprehensive housing development
· Pahiatua water treatment plant project update
· Metered water charges write-off request
The general subject of each
matter to be considered while the public is excluded, the reason for passing
this resolution in relation to each matter, and the specific grounds under
Section 48 (1) of the Local Government Official Information and Meetings Act
1987 for the passing of this resolution follows.
|
General
subject matter to be considered
|
Reason for
passing this resolution in relation to each matter
|
Ground(s)
under Section 48(1) for the passing of this resolution
|
|
Residential land options and
the Council's role for a comprehensive housing development
|
To protect commercial and industrial negotiations
|
Section (1)(a)(i)
|
|
Pahiatua water treatment plant project update
|
To protect the commercial position of a third party
|
Section (1)(a)(i)
|
|
Metered water charges
write-off request
|
To protect the privacy of natural persons
|
Section (1)(a)(i)
|
This resolution is made in reliance
on Section 48 (1) (a) of the Local Government Official Information and
Meetings Act 1987 and the particular interest or interests protected by
Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as follows:
s7(2)(i) The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
s7(2)(b)(ii) The
withholding of the information is necessary to protect information where the
making available of the information would be likely unreasonably to prejudice
the commercial position of the person who supplied or who is the subject of
the information.
s7(2)(a) The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
And that Stephen Lee, Filtar Alliance Manager is permitted to
remain at this meeting after the public has been excluded because of his
knowledge of the Pahiatua water treatment plant project.
Crs
Sutherland/Wards Carried
|
|
15.5
|
That open meeting be resumed.
Crs Johns/Hull Carried
|
|
15.6
|
That the following decisions taken with the public excluded be
confirmed in open meeting:
|
|
|
Item 15.2 - Pahiatua Water Treatment Plant Project Update
|
|
|
That the revised budget of $5,530,232 and project timeframe
of August 2020 for water delivery be approved.
|
|
|
Item 15.4 - Metered Water Charges Write-off Request
|
|
|
That Council agree to remit calculated charges amounting to
$316.48 relating to invoices for water charges incurred as the result of leaks
in the property’s water pipelines.
Crs Johns/Wards Carried
|
There being no
further business the Mayor thanked those present for their attendance and
contributions, and declared the meeting closed at 3.10pm.
____________________________
Mayor
|
Date
|
:
|
28 January 2020
|
|
To
|
:
|
Chairperson and
Board Members
Eketahuna
Community Board
|
|
From
|
:
|
Richard Taylor
Governance
Manager
|
|
Subject
|
:
|
Eketahuna
Community Board General Assistance Grants Scheme
|
|
Item No
|
:
|
8.1
|
1. Reason
for the Report
1.1 It
has been the previous practice of the Eketahuna Community Board to undertake an
annual review of this scheme prior to inviting applications.
2. Background
2.1 Attached
to this report please find a copy of the existing guidelines.
2.2 Also
included for the reference of board members is a list of grants approved last
year by the Board at its May meeting.
2.3 The
following represents a reconciliation of the Board’s General Assistance
Grants Scheme account.
$
|
Opening balance 2018-2019
|
|
4,533.25
|
|
2019-2020 approved budget
|
|
6,000.00
|
|
|
|
10,533.25
|
|
Less expenditure to date
|
|
874.33
|
|
|
|
9,658.92
|
|
Less
funding committed but not yet uplifted:
|
|
|
|
Eketahuna
Swimming Pool Management Committee
St
John Bush Area Committee
|
2,000.00
1,000.00
|
3,000.00
|
|
Balance
available for allocation
|
|
$6,658.92
|
|
|
|
|
2.4 It
is noted the above available balance includes an amount of $1,120.78 remaining
from town centre upgrade funds.
3. Significance
Assessment
3.1 The
proposed actions recommended to the Board are not considered to be significant
in terms of the Council’s policy on significance and engagement.
4. Conclusion
4.1 To
enable this year’s annual funding round to proceed the following
recommendation is made for the Board’s consideration.
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Recommendation
That the report from the Governance
Manager dated 28 January 2020 concerning Eketahuna Community Board General
Assistance Grants Scheme (as circulated) be received, and
That applications be invited for
funding from Eketahuna Community Board’s 2019-2020 General Assistance
Grants Scheme, and
That the closing date for
applications be Thursday 9 April 2020 at 4.30pm.
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Attachments
1⇩. General
Assistance Grants Scheme Eketahuna
8.1 Eketahuna
Community Board General Assistance Grants Scheme
Attachment 1 General
Assistance Grants Scheme Eketahuna
10.1 Correspondence
Attachment 1 Correspondence
